Māngere-Ōtāhuhu Local Board

OPEN MINUTES

Minutes of a meeting of the Māngere-Ōtāhuhu Local Board held via Skype for Business on Wednesday, 20 May 2020 at 5:20pm.

Either a recording or written summary of this meeting will be uploaded to the Auckland Council website.

present

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Togiatolu Walter Togiamua
Members	Tauanu’u Nanai Nick Bakulich
	Makalita Kolo
	Anae Dr Neru Leavasa
	Christine O'Brien
	Harry Fatu Toleafoa

ALSO PRESENT

Cr Efeso Collins

Glenn Wilcox – Māori Statutory Board

APOLOGY

Cr Alf Filipaina

Māngere-Ōtāhuhu Local Board 20 May 2020

1          Welcome

Deputy Chair Togiatolu Walter Togiamua led the meeting in prayer.

2          Apologies

There were no apologies.

Note:   Cr Alf Filipaina tabled his apology for absence.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number MO/2020/48

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 6 May 2020, as  true and correct.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

· On behalf of Māngere-Ōtāhuhu Members we would acknowledge Faamoetauloa Jerome and Julz Mika, their children aiga and whanau, for the loss of their beautiful son Josiah 9 years old, as the Mika family were part of our community for many years recognizing their contribution. We are deeply saddened by Josiah's untimely passing and grieve also. We express our sincere condolences to the bereaved Aiga. Manuia Lou malaga, Moe mai, Rest in peace Josiah Mika.

· We have been informed that a past parent, coach and junior rugby leader for Manukau Rovers passed away on yesterday 14 May 2020. Ian Hyland was Junior Delegate. Ian gave 9 years of service to our club and we pass on our condolences to wife Debbie and children Alex and Ben. Ian, the entire community of Māngere and Māngere Bridge will miss your charm and community contribution. You will be forever remembered at our club.

· Thank you once again to 275 Times for all their work during Covid-19.

· Thank you to Darryl Evans from the budgeting services for all their hard work.

· To all the volunteers from Māngere Connect for their continuing assistance in the Māngere-Ōtāhuhu area.

· Congratulations to Manukau East Youth MP/Ōtāhuhu resident Shaneel Lal on his election as the newest board member of Rainbow Youth.

· Congratulations to Ennaolla Paea, Ken Vaega and Lighthouse Famz along with University of Auckland jazz students, for having their work, Krump-Jazz, accepted for the Tempo Dance Festival, and shown online last week.

· The Local Doctors at Airport Oaks for setting up their Community Based Assessment Centre (CBAC) to test our community for COVID-19. They have done a wonderful job for providing that service In trying to control the spread of the virus. We thank them for their service in Mangere.

7          Petitions

There were no petitions.

8          Deputations

8.1	Deputation - Dr Maria Peach, Ora Taiao, NZ Health and Climate Council
	Resolution number MO/2020/49 MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua: That Māngere-Ōtāhuhu Local Board: a)      thank Dr Maria Peach from the Ora Taiao, NZ Health and Climate Council for her attendance. CARRIED

8.2	Deputation - CLM Community Sport
	This deputation was withdrawn.

9          Public Forum

9.1	Public Forum - Update from Toni Helleur, Mangere COVID Community Response Team, Mangere Connect, 275 Times, Mangere East Community Centre and Law Centre.
	A copy of the presentation tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number MO/2020/50 MOVED by Chairperson L Sosene, seconded by Member C O'Brien: That Māngere-Ōtāhuhu Local Board: a)      thank Toni Helleur and Justin Latif for their presentation and attendance. CARRIED
	Attachments a     20 May 2020 Māngere-Ōtāhuhu Local Board Item 8.1 - COVID Community Response

10        Extraordinary Business

There was no extraordinary business.

11	Governing Body Member Update
	Resolution number MO/2020/51 MOVED by Chairperson L Sosene, seconded by Member N Bakulich: That the Māngere-Ōtāhuhu Local Board: a)      receive the verbal report from Cr Efeso Collins. CARRIED

12	Chairpersons Report and Announcements
	Resolution number MO/2020/52 MOVED by Chairperson L Sosene, seconded by Member A Neru Leavasa: That the Māngere-Ōtāhuhu Local Board: a)      receive the verbal update and written report of the local board Chair. CARRIED

13	Local Board Leads and Appointments Report
	Resolution number MO/2020/53 MOVED by Chairperson L Sosene, seconded by Member M Kolo: That the Māngere-Ōtāhuhu Local Board: a)      receive the verbal updates from local board members. CARRIED

14

Māngere-Ōtāhuhu Local Grants and Multi-Board Grants Round Two 2019/2020 grant allocations

Resolution number MO/2020/54

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:

That the Māngere-Ōtāhuhu Local Board:

a)      agree to fund, part-fund, decline or defer each application in Māngere-Ōtāhuhu Local Board Grant Round Two 2019/2020 listed in Table One.

Table One: Māngere-Ōtāhuhu Local Board Grant Round Two 2019/2020 grant applications:

Application ID	Organisation	Main focus	Requesting funding for	Approve/Grant Decline
LG2009-204	Mangere Hawks Netball Club	Sport and recreation	Towards vests for officials and referees promoting fair play in sport.	Grant $2,222.37
LG2009-207	South Auckland Seniors and Youth Incorporated	Community	Towards, venue hire, refreshments, petrol vouchers, event costs and tokens of appreciation for guests.	Approve $3,400.00
LG2009-212	Donnie Ngaoire	Sport and recreation	Towards costs for team trophies and sports apparel.	Grant $476.00
LG2009-213	Life Education Trust Counties Manukau	Community	Towards educational resources, insurance, salary and professional development costs for teachers.	Grant $10,000.00
LG2009-215	Mangere Hawks Netball Club	Community	Towards costs of a deck and cover screens at the Mangere Hawks Netball Club.	Decline
LG2009-216	Auckland Niue Rugby League Incorporated	Sport and recreation	Towards costs for portaloos, recycling bins, and St Johns first responder fees.	Grant $3,691.50
LG2009-223	Losalia Aleva	Arts and culture	Towards tutor fees and printing of songs for dance classes.	Approve $1,000.00
LG2009-227	Otahuhu College Board of Trustees	Community	Towards the purchase of laptops for students.	Decline
LG2009-228	New Zealand Kiribati National Council	Arts and culture	Towards venue hire, project manager and contractors fees and transport costs	Decline
LG2009-234	New Netball Team Limited	Sport and recreation	Towards venue hire costs for the Bruce Pulman Park for the hosting of the round robin games for the Northern Star netball team.	Approve $1,000.00
LG2009-236	Youthline Auckland Charitable Trust	Community	Towards Youthline Helpline operations, including volunteer triage support and supervision costs.	Approve $5,000.00
LG2009-237	Mountains to Sea Conservation Trust - EMR	Community	Towards programme planning, transport, aquatic gear, costs for a Goat Island trip and administration costs.	Grant $2,915.00
LG2009-238	'Naad' Charitable Trust (New Zealand)	Arts and culture	Towards sound costs for the Bhai Mardana Music Festival.	Approve $5,000.00
LG2009-241	Ambury Park Centre Incorporated.	Community	Towards the cost of hay for horse feed.	Approve $5,980.00
LG2009-242	Mangere College	Environment	Towards, hireage for a camp, minibus, food and petrol costs.	Approve $7,515.00
LG2009-243	Bettalifestyle Fitness Limited	Community	Towards fruit and vegetable boxes, wages, administration and workshop costs.	Grant $3,040.00
LG2009-244	Manukau United Football Club Inc.	Sport and recreation	Towards equipment, operational expenses, vehicle expenses, venue hire, trailer and generator costs.	Defer to 17 June 2020 Business Meeting
LG2009-245	Children's Autism Foundation	Community	Towards contractor and administration costs.	Approve $3,600.00
LG2009-246	Condor Rugby Football Club Inc.	Sport and recreation	Towards a contribution for costs for the National Secondary Schools Rugby Sevens Finals, including volunteer food, uniforms, referee costs, physiotherapy costs.	Grant $7,500.00
LG2009-247	Mangere Central Indoor Bowling Club under the umbrella of Manukau City Indoor Bowling Association Incorporated	Sport and recreation	Towards venue hire for the Mangere Central Indoor Bowling Club at Mangere Central Community Hall.	Approve $2,573.20
LG2009-248	Waterlea Indoor Bowling Club under the umbrella of Manukau City Indoor Bowling Association Incorporated	Sport and recreation	Towards venue hire for the bowling club at the Mangere Central Community Hall.	Approve $2,230.20
LG2009-249	Mangere East Rugby League Football Club and Sports Incorporated.	Sport and recreation	Towards electricity, telephone and internet and fire monitoring costs.	Approve $5,394.62
LG2009-250	Auckland Badminton Association Incorporated	Sport and recreation	Towards venue hire and shuttle cock costs.	Grant $3,892.00
LG2009-251	MyFund Action New Zealand	Community	Towards food costs for the food programme in the local board area.	Decline
LG2009-252	Action Education Trust	Arts and culture	Towards workshop costs for the spoken word programme including facilitation.	Approve  $3,000.00
LG2009-253	Diabetes new Zealand - Auckland Branch	Events	Towards venue hire, face painting, bottled water, photography, entertainer costs, displays, banners and waste management costs.	Approve $7,417.73
LG2009-254	Otahuhu Rugby Football Club Incorporated.	Sport and recreation	Towards lighting for the sports club.	Decline
Total				$86,847.62

That the Māngere-Ōtāhuhu Local Board:

b)      agree to fund, part-fund or decline each application in Māngere-Ōtāhuhu Local Board Multi-Board Grants Round Two 2019/2020 listed in Table Two.   

Table Two: Māngere-Ōtāhuhu Multi-Board Round Two 2019/2020 grant applications:

Application ID	Organisation	Main focus	Requesting funding for	Approve/Grant Decline
MB1920-206	KidsCan Charitable Trust	Community	Towards food, raincoats, shoes and socks for children attending KidsCan low decile partner schools within the Auckland region.	Approve $10,000.00
MB1920-2100	The Kids for Kids Charitable Trust	Arts and culture	Towards the National Young Leaders Day and the "Kids for Kids" mass choir event, including venue hire from 8 to 11 November 2020.	Approve $1,600.00
MB1920-2103	Skatepark Maintenance Services Limited	Sport and recreation	Towards skatepark supervision and an activation programme for the skateparks in and around Mangere mountain	Decline
MB1920-2107	Whenua Warrior	Environment	Towards building materials, soil, seedlings, petrol, food, administration costs, printing and stationery costs.	Decline
MB1920-2109	LifeKidz Trust	Community	Towards play equipment and support worker wages.	Approve $2,000.00
MB1920-2110	Social Enterprise Auckland Incorporated	Community	Towards zoom webinars, venue hire, food and drink, administration, donations, project management wages, video editing and contractor costs.	Decline
MB1920-2111	Deaf Wellbeing Society Incorporated	Community	Towards the fortnightly zero waste workshops at the Melville Cricket Pavilion from 6 August 2020 to 24 June 2021.	Decline
MB1920-2112	Fresh Movement Arts Trust	Arts and culture	Towards the Fresh Movement Arts tour in partnership with the Revo Tour in schools from 1 August to 30 October 2020.	Approve $2,000.00
MB1920-2113	Mobility Assistance Dogs Trust	Community	Towards veterinary costs for the puppies in prison programme.	Approve $3,000.00
MB1920-2114	Auckland Basketball Services Limited	Sport and recreation	Towards the junior coaching programme including coaching fees, promotion and administration. from 1 July to 15 December 2020.	Decline
MB1920-2115	The Operating Theatre Trust, trading as Tim Bray Theatre Company	Arts and culture	Towards the 'Gift a Seat' outreach programme to enable children from low decile schools to experience live children’s theatre from 21 September to 18 December 2020.	Withdrawn
MB1920-2116	PHAB Association (Auckland) Incorporated	Community	Towards youth worker wages, soil, seeds, seed trays, cooking supplies, administration and co-ordination costs.	Decline
MB1920-2117	CLM Counties Manukau Limited	Sport and recreation	Towards a community hydrohub, a portable solar powered water dispenser.	Decline
MB1920-2120	CLM Counties Manukau Limited	Sport and recreation	Towards the community connectedness programme, including salaries from 1 July 2020 to 30 June 2021	Decline
MB1920-2122	Action Education Incorporated	Arts and culture	Towards the annual cost of office rent from 1 June 2020 to 31 May 2021.	Decline
MB1920-213	Fix Up, Look Sharp	Community	Towards venue hire, transport, mobile phone and storage leasing costs.	Approve $2,000.00
MB1920-214	Asthma New Zealand Incorporated	Community	Towards costs of a portable FeNO Lung-Function machine to provide free Chronic Obstructive Pulmonary Disease tests to the community.	Approve $7,500.00
MB1920-248	Seed 2 Harvest Trust	Community	Towards salary costs for facilitators, and laptop and projector costs.	Decline
MB1920-257	Auckland United Softball Association Incorporated	Sport and recreation	Towards the operational costs and wages for the softball association.	Decline
MB1920-263	Parenting Place Charitable Trust	Community	Towards the delivery costs of life skills, mental health and wellbeing presentations.	Grant $5,000.00
MB1920-267	Training and Budget Services Incorporated.	Community	Towards rental for office space for the budgeting services.	Decline
MB1920-271	Counties Manukau Sports Foundation	Events, Sport and recreation	Towards venue hire and event co-ordinator costs for the 2020 Counties Manukau Sporting Excellence Awards.	Approve $3,000.00
MB1920-281	Road Safety Education Limited	Community	Towards the company's operational costs to manage the delivery of the Road Safety Programme across Auckland	Grant $1,168.00
MB1920-282	Zeal Education Trust	Community	Towards the "West Auckland Street Youth Work and Community Activation" programme, including project management fees, activity costs, van hire and resources from 1 July 2020 to 30 June 2021	Decline
MB1920-283	Auckland Cambodian Youth and Recreation Trust	Community	Towards volunteer costs, petrol, reimbursement stationary, printer toners and wages for staff.	Decline
MB1920-287	David Riley	Arts and culture	Towards publication of the book "How Taro came to Samoa" including development of an audiobook.	Approve $1,500.00
MB1920-288	Garden to Table Trust	Community	Towards salaries for school co-ordinators and mileage costs.	Decline
MB1920-290	Kiwi Harvest Limited	Community	Towards driver wages and operational expenses.	Approve $6,000.00
MB1920-293	Age Concern Auckland Incorporated	Community	Towards salary costs, supervision, phone, vehicle and travel costs.	Approve $3,000.00
Total				$47,768.00

CARRIED

15

Māngere-Ōtāhuhu Local Board Grants Programme 2020/2021

Resolution number MO/2020/55 MOVED by Chairperson L Sosene, seconded by Member A Neru Leavasa: That the Māngere-Ōtāhuhu Local Board: a) adopt in principle the Māngere-Ōtāhuhu Grants Programme 2020/2021, subject to the Governing Body finalising the 2020/2021 budget. b) note that round one set to open on 15 June 2020 will need to be adjusted to early August 2020 or there after once the budgets have been confirmed. CARRIED

16

Māngere-Ōtāhuhu Local Board Facility Partnership Fund - allocation of funding in 2019/2020.

Resolution number MO/2020/56 MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua: That the Māngere-Ōtāhuhu Local Board: a)      grants $11,300 to Ōtāhuhu Rugby Football Club, from line item 602 of the 2019/2020 local board work programme, to replace kitchen benchtops and cupboards in the clubrooms. b)      grants up to $105,000 to Ōtāhuhu Rugby Football Club, from line item 602 of the 2019/2020 local board work programme, to paint the outside, roof and level 1 inside the clubrooms c)     reallocate the balance remaining of $$33,700 in line item 602. CARRIED

Note:         Member Bakulich brought the meeting’s attention to further information in the agenda relating to previous Item 16 Māngere-Ōtāhuhu Local Board Facility Partnership Fund - allocation of funding in 2019/2020. Member Leavasa moved to alter resolution number c). 

Rescind or alter resolution

Resolution number MO/2020/57

MOVED by Member A Neru Leavasa, seconded by Member M Kolo:

That the Māngere-Ōtāhuhu Local Board:

a)         agree that the following resolution MO2020/56 from the Māngere-Ōtāhuhu Local Board meeting held on 20 May 2020 be altered:

c)         reallocate the balance remaining of $33,700 in line item 602.

to

c) Grants $22,684 to the Mangere Centre Park Association, from line item 602 of the 2019/2020 local board work programme, to support the purchase of tables and chairs for the clubrooms at Centre Park, leaving a balance of $11,016 in line item 602 to reallocate.

The motion achieved the required 75% of votes, and was therefore CARRIED.

20	Auckland Transport May 2020 update to the Māngere-Ōtāhuhu Local Board
	Resolution number MO/2020/58 MOVED by Chairperson L Sosene, seconded by Member M Kolo: That the Māngere-Ōtāhuhu Local Board: a)      receive the Auckland Transport May 2020 monthly update report. CARRIED

17

Grant a new community lease at Bridge Court Housing for Elderly Grounds, 7 Coronation Road, Māngere Bridge

Resolution number MO/2020/59 MOVED by Chairperson L Sosene, seconded by Member N Bakulich: That the Māngere-Ōtāhuhu Local Board: a)      approve public notification of Auckland Council’s intention to grant a new community lease to Haumaru Housing Limited Partnership at Bridge Court Housing for Elderly Grounds, 7 Coronation Road, Māngere Bridge (Attachment A). b)      delegate to the Māngere-Ōtāhuhu Local Board Chairperson the authority to appoint a hearings panel to consider any submissions or objections received, following the public notification, and for the panel to reach a decision. c)      grant, under the Local Government Act 2002, a new community lease to Haumaru Housing Limited Partnership for the council-owned building comprising 161 square metres (more or less) located at 7 Coronation Road, Māngere Bridge (outlined in red on Attachment A) on the land described as Part Lot 3 Deposited Plan 57490 subject to the following terms: i)       term - two years commencing 20 May 2020 with one two-year right of renewal commencing 20 May 2022, effecting final expiry on 19 May 2024 ii)      rent - $1.00 plus GST per annum (if demanded) iii)     maintenance fee - $500.00 plus GST per annum iv)     all other terms and conditions to be in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012. d)      delegate to the Māngere-Ōtāhuhu Local Board Chairperson, in consultation with local board members, the authority to approve the Community Outcomes Plan, which will be appended to the lease document. CARRIED

18

New community lease to Royal New Zealand Plunket Trust at 18R Bader Drive, Māngere

Resolution number MO/2020/60 MOVED by Chairperson L Sosene, seconded by Member A Neru Leavasa: That the Māngere-Ōtāhuhu Local Board: a)      grant, under Section 61(2A)(a) of the Reserves Act 1977, a new community lease to Royal New Zealand Plunket Trust for the group-owned building comprising 315 square meters (more or less) located at 18R Bader Drive, Māngere (outlined in red on Attachment A) on the land described as Lot 118 Deposited Plan 76095 subject to the following terms: i)       term - 10 years commencing 20 May 2020, with one 10 year right of renewal commencing 20 May 2030, effecting final expiry 19 May 2040 ii)      rent - $1.00 plus GST per annum if demanded iii)     all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977. b)      approve the Royal New Zealand Plunket Trust’s Community Outcomes Plan for inclusion as the Third Schedule of the lease document which is attached to this report as Attachment B. CARRIED

19

Endorsing the Business Improvement District (BID) Programme targeted rates 2020/2021

Resolution number MO/2020/61 MOVED by Chairperson L Sosene, seconded by Member M Kolo: That the Māngere-Ōtāhuhu Local Board: a)      recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2020/2021 for the following Business Improvement District (BID) programmes: i.        $663,000 for Otahuhu Business Association Incorporated ii.       $28,800 for Mangere Bridge Progressive Business Association Incorporated iii.      $284,949 for Mangere Town Centre Business Association Incorporated. iv.      $6,100 for Mangere East Village Business Association Incorporated v.       $81,325 for South Harbour Business Association Incorporated. CARRIED

Note: Item 20 was taken after Item 16.

21

Ōtāhuhu Portage Mangrove Removals

Resolution number MO/2020/62 MOVED by Chairperson L Sosene, seconded by Member N Bakulich: That the Māngere-Ōtāhuhu Local Board: a)      approve $18,000 Locally Driven Initiative (LDI) Opex funding to reimburse the Capex budget utilized to undertake removal of the mangroves from the Mangere Inlet, which enabled safe launching of waka at the annual Portage Crossing event held in February 2020. CARRIED

22

Local board feedback on Plan Change 22 and Plan Modification 12 – additions of places of significance to Mana Whenua

Resolution number MO/2020/63 MOVED by Chairperson L Sosene, seconded by Member C O'Brien: That the Māngere-Ōtāhuhu Local Board: a)      receive the Plan Change 22 and Plan Modification 12 – additions of places of significance to Mana Whenua report. b)      support Te Puna Wai a Hape and Te Tapuwae o Mataaoho as the two sites of significance to Mana Whenua within the local board area. c)      appoint Chairperson Lemauga Lydia Sosene or Deputy Chair Togiatolu Walter Togiamua to speak on behalf of the local board views at a hearing on the plan changes. d)      delegates authority to the chairperson of the local board to make a replacement appointment in the event the local board member appointed in Resolution b) is unable to attend the plan change hearing. CARRIED

23	Waka Kotahi New Zealand Transport Agency Innovating Streets for People pilot fund
	Resolution number MO/2020/64 MOVED by Chairperson L Sosene, seconded by Member M Kolo: That the Māngere-Ōtāhuhu Local Board: a)      identified the Mangere East pedestrian improvements including Massey Road as its expression of interests proposal to the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets Pilot Fund (ISPF). CARRIED

24

Urgent Decision -- Approval for a new road name at 59 & 61 Favona Road, Favona

Resolution number MO/2020/65 MOVED by Chairperson L Sosene, seconded by Member C O'Brien: That the Māngere-Ōtāhuhu Local Board: a)      note the urgent decision report approving Whakaaro Lane for the new road created by way of subdivision at 59 & 61 Favona Road, Favona in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60329115), as provided in Attachment A to this report. CARRIED

25	Governance Forward Work Calendar
	Resolution number MO/2020/66 MOVED by Chairperson L Sosene, seconded by Member H Toleafoa: That the Māngere-Ōtāhuhu Local Board: a)      notes the Governance Forward Work Calendar. CARRIED

26	Local board resolution responses and information report
	Resolution number MO/2020/67 MOVED by Chairperson L Sosene, seconded by Member A Neru Leavasa: That the Māngere-Ōtāhuhu Local Board: a)      note the local board’s submission on the Government Policy Statement on Land Transport 2021. b)      note the local board’s feedback on the Council-Controlled Organisations Review to the Independent Panel. CARRIED

27        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Member Toleafoa closed the meeting in prayer.

8.42pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Māngere-Ōtāhuhu Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................