I hereby give notice that an ordinary meeting of the Manurewa Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 21 May 2020

6:00pm

This meeting will proceed via Skype for Business. Either a recording or written summary will be uploaded on the Auckland Council website

 

Manurewa Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Joseph Allan

 

Deputy Chairperson

Melissa Atama

 

Members

Anne Candy

 

 

Tabetha Gorrie

 

 

Rangi McLean

 

 

Glenn Murphy

 

 

Ken Penney

 

 

Dave Pizzini

 

 

(Quorum 4 members)

 

 

 

Rohin Patel

Democracy Advisor - Manurewa

 

13 May 2020

 

Contact Telephone: 021 914 618

Email: rohin.patel@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Manurewa Local Board

21 May 2020

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                                             5

2          Apologies                                                                                                           5

3          Declaration of Interest                                                                   5

4          Confirmation of Minutes                                                                                   5

5          Leave of Absence                                                                                             5

6          Acknowledgements                                                                       5

7          Petitions                                                                                          5

8          Deputations                                                                                     5

9          Public Forum                                                                                                     5

10        Extraordinary Business                                                                 5

11        Governing Body Members' Update                                              7

12        Members' Update                                                                           9

13        Chairperson's Update                                                                  11

14        Auckland Transport Report May 2020                                       13

15        Manurewa Local Grants Round Two and Multi-Board Local Grants Round Two 2019/2020.                                                    21

16        Manurewa Local Board Grants Programme 2020/2021           35

17        Endorsing the Business Improvement District (BID) Programme and targeted rate 2020/2021                                  41

18        New community lease to Manurewa Rugby Football Club Incorporated at Mountfort Park, 25R Dr Pickering Avenue, Manurewa                                                                                      49

19        Waka Kotahi New Zealand Transport Agency Innovating Streets for People pilot fund                                                       59

20        Manurewa Local Board Governance Forward Work Calendar - May 2020                                                                                        65

21        Manurewa Local Board Workshop Records                             69  

22        Consideration of Extraordinary Items 

 

 


1          Welcome

 

A board member will lead the meeting in prayer.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Manurewa Local Board:

a)           confirm the ordinary minutes of its meeting, held on Thursday, 7 May 2020, as true and correct.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Manurewa Local Board

21 May 2020

 

 

Governing Body Members' Update

File No.: CP2020/05495

 

  

Te take mō te pūrongo

Purpose of the report

1.      To provide an opportunity for the local ward area Governing Body Members to update the local board on Governing Body issues they have been involved with since the previous local board meeting.

Whakarāpopototanga matua

Executive summary

2.      Standing Orders 5.1.1 and 5.1.2 provides for Governing Body Members to update their local board counterparts on regional matters of interest to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive verbal updates from Councillors Angela Dalton and Daniel Newman.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

21 May 2020

 

 

Members' Update

File No.: CP2020/05496

 

  

Te take mō te pūrongo

Purpose of the report

1.      To provide an opportunity for members to update the Manurewa Local Board on matters they have been involved in over the last month.

Whakarāpopototanga matua

Executive summary

2.      An opportunity for members of the Manurewa Local Board to give a written or verbal update on their activities for the month.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive the update from members.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

21 May 2020

 

 

Chairperson's Update

File No.: CP2020/05497

 

  

Te take mō te pūrongo

Purpose of the report

1.      To provide an opportunity for the Manurewa Local Board Chairperson to update the local board on issues he has been involved in.

Whakarāpopototanga matua

Executive summary

2.      An opportunity for the Manurewa Local Board Chairperson to update the local board on his activities over the last month.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive the verbal report from the Manurewa Local Board Chairperson.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

21 May 2020

 

 

Auckland Transport Report May 2020

File No.: CP2020/05498

 

  

Te take mō te pūrongo

Purpose of the report s

1.      To receive the Auckland Transport report to the Manurewa Local Board for May 2020.

Whakarāpopototanga matua

Executive summary

2.      Each month, Auckland Transport provides an update to the Manurewa Local Board on transport-related matters, relevant consultations in its area, Local Board Transport Capital Fund (LBTCF) projects and decisions of Auckland Transport’s Traffic Control Committee.

3.      Auckland Transport’s monthly update is attached to this report as Attachment A.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive the Auckland Transport May 2020 update.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

May 2020: Auckland Transport monthly update to the Manurewa Local Board

15

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

21 May 2020

 

 


 


 


 


 


 


Manurewa Local Board

21 May 2020

 

 

Manurewa Local Grants Round Two and Multi-Board Local Grants Round Two 2019/2020.

File No.: CP2020/04842

 

  

Te take mō te pūrongo

Purpose of the report

1.      To fund, part-fund or decline applications for the Manurewa Local Board Grant Round Two 2019/2020, including multi-board applications.

Whakarāpopototanga matua

Executive summary

2.      This report presents applications received for the Manurewa Local Grant Round Two and Multi-Board Local Grant Round Two 2019/2020 which are provided as Attachments B and C respectively.

3.      The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2019/2020 on 21 March 2019 (MR/2019/33) which is included as Attachment A. The document sets application guidelines for contestable community grants submitted to the local board.

4.      The Manurewa Local Board set a total community grants budget of $170,000 for the 2019/2020 financial year.

5.      Manurewa Local Board and Multi-board Grant Round One was completed and an amount of $62,102.60 was allocated, leaving a total of $107,898.00 for the remaining grant rounds.

6.      The Local Board Quick Response Grant Round One 2019/2020 was completed and an amount of $42,492.23 was allocated, leaving a total of $65,405.77 for the remaining grant rounds.

7.      In Manurewa Local Board Round Two 2019/2020 a total of twenty-three local grant applications were received requesting a total amount of $488,894.21 and twenty-six multi-board applications were received, requesting a total amount of $108,148.00.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      agree to fund, part-fund or decline each application in Manurewa Local Grant Round Two 2019/2020

 

Table One: Manurewa Local Grant Round Two 2019/2020 applications

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

LG2010-201

The Rising Foundation Trust

Community

Towards the operating cost of the programme co-ordinator in Manurewa High School.

$5,303.00

LG2010-202

Auckland Southern District Chinese Association Incorporated

Community

Towards venue hire, a laptop, printer and office supplies, audio equipment, transportation costs, Maori cross-cultural activities and coaching costs for the Auckland Southern District Chinese Association.

$10,000.00

LG2010-203

The Pride Project Charitable Trust

Community

Towards wages of the organisation’s facilitator.

$27,650.00

LG2010-205

Life Education Trust Counties Manukau

Community

Towards the running costs of the Life Education Trust mobile classroom, educational resources booklets, insurance and professional development for the facilitator.

$20,000.00

LG2010-206

Woman Care Trust

Community

Towards the purchase of a food truck.

$10,000.00

LG2010-207

New Zealand Sikh Women’s Association Incorporated

Events

Towards venue hire for the Vodafone Events Centre for the Mela Trinajna Da 2020 (Ladies Night).

$5,000.00

LG2010-208

Reremoana School

Arts and culture

Towards kapa haka uniforms and head bands for Reremoana School.

$4,250.00

LG2010-211

Losalia Aleva

Arts and culture

Towards tutor fees and venue hire for the Tongan dance programme.

$1,000.00

LG2010-213

Pasifika Migrant Services Charitable Trust

Community

Towards venue hire, artist fees, sewing materials, project management and a sewing machine for the Kiribati cultural wear workshops.

$7,618.80

LG2010-215

Community Groups Feeding the Homeless

Community

Towards venue hire for the Manurewa site of operations.

$5,335.26

LG2010-219

What Hope Community Trust

Community

Towards venue hire and operation cost of the What Hope programme in Manurewa.

$9,000.00

LG2010-220

Te Whakaora Tangata

Community

Towards venue hire, food, petrol, and salary for the family restoration programme in Manurewa.

$15,000.00

LG2010-221

Dance Therapy NZ

Arts and culture

Towards venue hire, marketing, facilitation, coordination, client support and liaison and materials for the “Arts 4 us” south workshops in Manurewa.

$2,365.76

LG2010-223

Youthline Auckland Charitable Trust

Community

Towards Youthline Helpline volunteer triage support and supervision costs.

$5,000.00

LG2010-224

Netball Manurewa Incorporated

Sport and recreation

Towards the replacement of the indoor stadium roof and repair and upgrade of the timber flooring, including flooring protection.

$299,725.00

LG2010-225

South East Auckland Senior Citizens' Association Incorporated

Community

Towards the venue hire, catering, hall setup and clean-up, entertainment and sound to host a Christmas celebration.

$16,800.00

LG2010-227

Children's Autism Foundation

Community

Towards contractor and administration costs for outreach sessions in homes of autistic children in Manurewa.

$4,622.50

LG2010-228

Diabetes NZ - Auckland Branch

Community

Towards costs of the “Hope Champion” event, including food, venue hire, translation services, mileage, publicity, recruitment and facilitation.

$8,000.00

LG2010-230

YMCA North

Community

Towards staff salary, administration costs phone, power, materials, uniforms and professional development.

$10,000.00

LG2010-231

Action Education Incorporated

Arts and culture

Towards facilitation and resource costs for the spoken word programme in schools.

$3,000.00

LG2010-232

Ardmore Marist Rugby and Sports Club Incorporated.

Sport and recreation

Towards a contribution to the salary costs of the club manager to enable the provision of activities

$10,000.00

LG2010-233

Manurewa Squash Rackets Club Incorporated.

Sport and recreation

Towards a contribution to the rates bill for the club.

$4,223.89

LG2010-234

School Start First Impressions

Community

Towards school starter costs, including bags, uniforms and stationery.

$5,000.00

Total

 

 

 

$488,894.21

 

 

b)      agree to fund, part-fund or decline each application in Manurewa Multi-Board Local Grant Round Two 2019/2020

 

Table Two: Manurewa Multi-Board Local Grants Round Two 2019/2020 applications

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

MB1920-206

KidsCan Charitable Trust

Community

Towards programme items including food, raincoats, shoes and socks for children attending the KidsCan low decile partner schools.

$10,000.00

MB1920-2100

The Kids for Kids Charitable Trust

Arts and culture

Towards the National Young Leaders Day and the "Kids for Kids" mass choir event, including venue hire from 8 to 11 November 2020.

$600.00

MB1920-2107

Whenua Warrior

Environment

Towards building materials, soil, seedlings, petrol, food, administration costs, printing and stationery costs.

$10,000.00

MB1920-2109

LifeKidz Trust

Community

Towards play equipment and support worker wages.

$2,000.00

MB1920-2112

Fresh Movement Arts Trust

Arts and culture

Towards the Fresh Movement Arts tour in partnership with the Revo Tour in schools from 1 June to 30 October 2020.

$2,000.00

MB1920-2113

Mobility Assistance Dogs Trust

Community

Towards veterinary costs for the “Puppies in Prison” programme.

$3,000.00

MB1920-2114

Auckland Basketball Services Limited

Sport and recreation

Towards the junior coaching programme including coaching fees, promotion and administration from 1 July to 15 December 2020.

$7,500.00

MB1920-2115

The Operating Theatre Trust, trading as Tim Bray Theatre Company

Arts and culture

Towards the 'Gift a Seat' outreach programme to enable children from low decile schools to experience live children’s theatre from 21 September to 18 December 2020.

$8,330.00

MB1920-2116

PHAB Association (Auckland) Incorporated

Community

Towards youth worker wages, soil, seeds, seed trays, cooking supplies, administration and co-ordination costs.

$2,000.00

MB1920-2117

CLM Counties Manukau Limited

Sport and recreation

Towards a community hydrohub, a portable solar powered water dispenser.

$5,000.00

MB1920-2121

New Zealand Council of Victim Support Groups Inc

Community

Towards a contribution to operational expenses for the volunteer support worker programme, including staff expenses, volunteer expenses, information technology, administration, domestic travel and accommodation, communications and fundraising, training, and overheads.

$4,000.00

MB1920-2122

Action Education Incorporated

Arts and culture

Towards the annual cost of office rent from 1 June 2020 to 31 May 2021.

$1,200.00

MB1920-213

Fix Up, Look Sharp

Community

Towards venue hire, transport, mobile phone and storage leasing costs for the organisation.

$2,000.00

MB1920-258

Te Whānau Tupu Ngātahi o Aotearoa - Playcentre Aotearoa

Community

Towards research contractor fees to conduct research at five local board Early Childhood Education Centres in south Auckland.

$3,000.00

MB1920-260

Environmental Education for Resource Sustainability Trust

Environment

Towards the purchase and delivery of 7953 trees and 64 plants, 635 classroom recycling bins and administration expenses, for the Paper4Trees programme in schools.

$12,250.00

MB1920-267

Training and Budget Services Incorporated.

Community

Towards rental costs of the organisation’s office space.

$5,000.00

MB1920-271

Counties Manukau Sports Foundation

Events, Sport and recreation

Towards venue hire and event co-ordinator costs for the 2020 Counties Manukau Sporting Excellence Awards.

$2,500.00

MB1920-274

The StarJam Charitable Trust

Community

Towards salary and levies, tutor contractor fees and venue hire.

$5,000.00

MB1920-275

The Reading Revolution

Community

Towards wages of the manager of the reading Revolution programme.

$3,000.00

MB1920-281

Road Safety Education Limited

Community

Towards the company's operational costs to manage the delivery of the Road Safety Programme

$1,168.00

MB1920-283

Auckland Cambodian Youth and Recreation Trust

Community

Towards volunteer costs, including petrol reimbursement, stationery, printer toners and wages for staff.

$2,000.00

MB1920-287

David Riley

Arts and culture

Towards publication of the book "How Taro came to Samoa" including development of an audiobook.

$1,500.00

MB1920-288

Garden to Table Trust

Community

Towards salaries for school co-ordinators and mileage costs.

$3,000.00

MB1920-290

Kiwi Harvest Limited

Community

Towards driver wages and operational expenses.

$4,000.00

MB1920-293

Age Concern Auckland Incorporated

Community

Towards salary costs, supervision, phone, vehicle and travel costs for Age Concern Auckland.

$6,000.00

MB1920-294

OUTLine New Zealand Incorporated

Community

Towards general operating expenses including volunteer training, support and clinical supervision, advertising, stationery, insurance, information technology costs, training fees and volunteer costs.

$2,100.00

Total

 

 

 

$108,148.00

 

 

 

Horopaki

Context

8.      The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.


 

 

9.      The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The local board grants programme sets out:

·    local board priorities

·    lower priorities for funding

·    exclusions

·    grant types, the number of grant rounds and when these will open and close

·    any additional accountability requirements.

10.    The Manurewa Local Board adopted its grants programme for 2019/2020 on 21 March 2019 (MR/2019/33) and will operate two quick response and two local grant rounds this financial year. 

11.    The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

12.    The Manurewa Local Board set a total community grants budget of $170,000 for the 2019/2020 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

13.    Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed. For example, under alert level two, only gatherings of up to 100 people outdoors and indoors can take place. Events and activities have been assessed according to these criteria.

14.    The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15.      The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.    Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

17.    The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.    Local boards are responsible for the decision-making and allocation of local board community grants. The Manurewa Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

19.    Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so the can do to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

20.    The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Te Waka Angamua department has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

21.    The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

22.    The Manurewa Local Board has set a total community grants budget of $170,000.00 for the 2019/2020 financial year.

23.    A total of $62,102.60 was allocated in Manurewa Local Grant Round One and Multi-Board 2019/2020, leaving a total of $107,897.40 for the remaining grant rounds.

24.    The Local Board Quick Response Grant Round One 2019/2020 was completed and an amount of $42,492.23 was allocated, leaving a total of $65,405.77 for the remaining grant rounds.

25.    In Manurewa Local Board Round Two 2019/2020 a total of twenty-three local grant applications were received requesting a total amount of $488,894.21 and twenty-six multi-board applications were received, requesting a total amount of $108,148.00.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.    The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

27.    Following the Manurewa Local Board allocating funding for local grants round one, grants staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Manurewa Local Board Grants Programme 2019/2020

33

b

Manurewa Local Board Grant Round Two 2019/2020 grant applications (Under Separate Cover)

 

c

Manurewa Local Board Multiboard Round Two 2019/2020 Grant Applications (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

21 May 2020

 

 


 


Manurewa Local Board

21 May 2020

 

 

Manurewa Local Board Grants Programme 2020/2021

File No.: CP2020/04622

 

  

Te take mō te pūrongo

Purpose of the report

1.      To adopt the Manurewa Grants Programme 2020/2021.

Whakarāpopototanga matua

Executive summary

2.      The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3.      The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year.

4.      This report presents the Manurewa Grants Programme 2020/2021 for adoption as provided in Attachment A to this report.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)   adopt the Manurewa Grants Programme 2020/2021 as provided in Attachment A to this report.

 

 

Horopaki

Context

5.      The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6.      The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7.      The local board community grants programme includes:

·        outcomes as identified in the local board plan

·        specific local board grant priorities

·        which grant types will operate, the number of grant rounds and opening and closing dates

·        any additional criteria or exclusions that will apply

·        other factors the local board consider to be significant to its decision-making.

8.      Once the local board grants programme 2020/2021 has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9.      The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Manurewa Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme for 2020/2021.

10.    The new grant programme includes two additional local grant rounds, instead of the quick response rounds.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11.    The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through the support of projects that address food production and food waste; alternative transport methods; community energy efficiency education and behaviour change; build community resilience and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12.    The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

13.    Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.    The grants programme has been developed by the local board to set the direction of its grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

15.    All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

16.    The allocation of grants to community groups is within the adopted Long-term Plan 2018 -2028 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

17.    The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

18.    An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board Facebook page and communication with past recipients of grants.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Manurewa Grants Programme 2020/2021

39

     

Ngā kaihaina

Signatories

Author

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

21 May 2020

 

 


 


Manurewa Local Board

21 May 2020

 

 

Endorsing the Business Improvement District (BID) Programme and targeted rate 2020/2021

File No.: CP2020/05128

 

  

Te take mō te pūrongo

Purpose of the report

1.      To seek local board endorsement to recommend that the Governing Body sets the targeted rates for the Manurewa and Wiri Business Improvement District (BID) programmes for the 2020/2021 financial year.

Whakarāpopototanga matua

Executive summary

2.        Business Improvement Districts (BIDs) are areas within Tāmaki Makaurau where local business and property owners have agreed to work together to improve their business environment, promote innovation and attract new businesses and customers.

3.      Auckland Council supports business associations operating BID programmes by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a BID grant to the relevant business association.

4.      Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BIDs. One of these is to annually recommend BID targeted rates to the Governing Body.

5.      Each business association operating a BID programme sets the BID grant amount at its 2019 Annual General Meeting (AGM) when members vote to approve an operational budget for the following financial year. This budget funds the implementation of a business plan that delivers programmes based on each BID’s strategic priorities.

6.      With the support of their members and based on approved business plans, the two BID-operating business associations within the Manurewa Local Board area propose increases to their BID targeted rates for the 2020/2021 financial year. They are Manurewa Business Association (MBA), increase up to $315,000 as part of their BID expansion project and Wiri Business Association (WBA) up 2.5% to $755,454.

7.      In the wake of COVID-19 disruption, one business association rescinded their decision to increase their BID levies taken at their respective AGMs. Instead, Wiri will keep its BID grant amount at $737,000 maintaining the status quo for 2020/2021. Manurewa unfortunately was not able to progress their BID expansion and their BID grant of $157,000 remains at its 2020/2021 level.  A separate report on the Manurewa BID expansion will be presented to the local board.

8.      The business associations operating BID programmes are incorporated societies that are independent of the council. However, to sustain public trust and confidence in the council, there needs to be a balance between the BIDs’ independence and the accountability for monies collected by a public sector organisation.

9.      For the council to be confident that the funds provided to the BIDs are being used appropriately, the council requires the BIDs to comply with the Business Improvement District (BID) Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi), known as the BID Policy. 

10.    The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

11.    Staff are satisfied the Manurewa and Wiri business associations have sufficiently complied with the BID Policy.

12.    Staff propose the Manurewa Local Board receives this report and recommends to the Governing Body the setting (striking) of the BID targeted rates sought by the two business associations.

13.    After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2020. This will enable the business associations to implement programmes that contribute towards an innovative, productive and resilient local economy, reflecting the economic aspirations of the Manurewa Local Board Plan 2017.

14.    Like all BID-operating business associations, Manurewa’s two BIDs will continue to play an important role in supporting their members facing two global challenges. Firstly, helping local businesses throughout the COVID-19 lockdown stages and, secondly, responding to the world’s climate change emergency with an increased focus on sustainability.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      recommend to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2020/2021 for the following Business Improvement District (BID) programmes:

i)        $157,000 for Manurewa Business Association Incorporated

ii)       $737,000 for Wiri Business Association Incorporated.

 

 

Horopaki

Context

BID programmes promote economic well-being and collaboration with the council.

15.    Tāmaki Makaurau is growing fast and is projected to include another one million people in the next 30 years. This level of growth presents challenges and opportunities for Auckland’s city centre, town centres and commercial precincts.

16.    Business Improvement Districts (BIDs) are areas within Auckland where local business and property owners have agreed to work together, with support from the council, to improve their business environment, encourage innovation and attract new businesses and customers.

17.    BID programmes provide the opportunity for the council group to partner with business associations to seize on the opportunities from Auckland’s growth and respond locally to changing economic conditions.

18.    BID programmes encourage collaboration to achieve greater local outcomes. They provide a mechanism to enable local boards to engage with the business sector in local town centres and business areas in a co-ordinated way.

BIDs provide essential support in the economic recovery from COVID-19.

19.    The economy has been heavily impacted by the COVID-19 pandemic and related lockdown, including both retail-based town centres, the city centre and commercial precincts.

20.    BID-programme operating business associations now, more than ever, provide the local business leadership required to help businesses recover from the economic shock and transition to a viable future state.

BIDs are funded by a targeted rate on business ratepayers within a set area.

21.      BID programmes are funded by a targeted rate applied to all commercially rated properties within a designated area around a town centre or commercial precinct.

22.      Auckland Council supports business associations operating BID programmes by collecting the targeted rates and providing these funds, in their entirety, by way of a BID grant to the relevant business association.

23.      This revenue is paid to the business associations every quarter to provide a regular and sustainable income stream to implement an agreed work programme.

The BID Policy is the mechanism to ensure accountability for BID targeted rates.

24.    Auckland Council’s Business Improvement District (BID) Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi) ensures accountability for BID targeted rate funding and encourages good governance and programme management.

25.    The policy outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, amalgamating and disestablishing BIDs; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements.

Diagram A: From calculation to approval, how the BID targeted rate is set.

The business association sets the BID grant amount to deliver its work programme.

26.    Each business association operating a BID programme prepares an annual business plan for the following financial year that will deliver programmes based on the BID’s strategic priorities.

27.    The cost of implementing that business plan is set out in an annual budget that the BID’s board (governing committee) agrees will be recommended for approval by the business association membership.

28.    The 2019 AGM provides the forum where members vote to approve the operational budget and, in doing so, set the requisite BID grant amount for the following financial year.

Local boards are responsible for recommending the targeted rate if a BID complies with the BID Policy.

29.    Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BIDs. One of these is to annually recommend BID targeted rates to the Governing Body. The local board should recommend the setting of the targeted rate if it is satisfied that the BID is substantially complying with the BID Policy.

30.    BID programme managers Neil Punja (Manurewa) and Audrey Williams (Wiri) were unable to present to the board due to the COVID-10 level 4 lockdown. However, a presentation and report on the BIDs achievements and opportunities will be arranged in May/June 2020.

31.    The Manurewa Local Board approved a similar recommendation for the BID programmes last year (resolution number MR/2019/79), as did 17 other local boards that have BID programmes operating in their area.

 

The Governing Body sets the targeted rate when it approves the Annual Budget

32.    The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Budget 2020/2021 and its setting (striking) of the targeted rates.

33.    In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Tātaritanga me ngā tohutohu

Analysis and advice

34.    BID programmes are operated by independent business associations, and their programmes and services are provided according to their members’ stated priorities. In recognition of their independent status, the BID Policy does not prescribe standards for programme effectiveness. That is a matter for the business association members to determine.  Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

All six business associations comply with the BID Policy.

35.    Staff are satisfied the Manurewa and Wiri business associations have sufficiently complied with the BID Policy.

36.    Staff require BID-operating business associations to provide to the council the following documents, and stay in touch with their local board(s) at least once a year:

·   Current strategic plan – evidence of achievable medium to long-term opportunities.

·   Audited accounts – assurance that the BID-operating business association is managing its members’ BID targeted rate funds responsibly.

·   Annual report on the year just completed – evidence that programmes are addressing priority issues that benefit BID targeted ratepayers.

·   Business plan for the coming year – detailed one-year programme, based on the strategic plan, to be achieved and resourced.

·   Indicative budget for the following year – Auckland Council’s Annual Budget requires targeted rates to be identified a year in advance to inform the Annual Budget process which sets all rates.

·   Board Charter – establishes guidelines for effective board governance and positive relationships between the association and its members.

·   Annual Accountability Agreement – certification that these requirements have been met.

·   Programme Agreement – a good faith agreement between each BID-operating business association and the council that sets basic parameters of the council-business association relationship.

·   AGM minutes - provisional minutes of each business association’s 2019 AGM meetings which contain the resolution, voted on by members, confirming the BID grant amount for the following financial year.

 

37.    In addition, BID-operating business associations must inform the council staff of progress with other compliance requirements, including:

·   Incorporated Society registration – a current registration of the business association along with all required documents up to date.

·   Key initiatives – activities identified to be advanced in the next financial year.

·   Resolving problems or issues, if any – problems or issues that have an impact on the governance or operation of the BID programme.

 

38.    The BID Policy sets an annual compliance deadline of 10 March for the information to be forwarded to the council. The table below summarises the requirements for the two BIDs within the Manurewa Local Board area as of 10 March 2020.

Table 1: Business associations’ compliance with the BID Policy

Requirement

FY 2018/2019

https://gallery.mailchimp.com/96d8c8447c04b8a31a81bf145/images/b0fe94f5-1c67-406d-8be5-43debf6fa861.png

Strategic Plan

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green 2014-2019

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green 2019-2024

Audited financials

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Annual Report

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Business Plan

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Indicative budget

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Board Charter

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Annual Accountability Agreement

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Annual meeting w/ local board

Postponed due to COVID-19

Postponed due to COVID-19

Programme Agreement

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Greenvalid to June 2022

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Greenvalid to June 2022

Incorporated society registration

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Key initiatives

Complete the BID expansion, review and update strategic plan, repriortise for COVID-19 recovery

New website launch, CCTV installation and a repriortise for COVID-19 recovery 

2019 AGM provisional minutes

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

*Rate rise rescinded

Resolving problems or issues

Nothing to record

Nothing to record

 

39.    As Manurewa and Wiri business associations have complied with the BID Policy, staff advise the local board to recommend to the Governing Body the setting (striking) of the targeted rates.


 

 

Two business associations increased their BID grants.

40.    As shown in Table 2 below, both Manurewa and Wiri BID-operating business associations proposed increases to their BID targeted rates for the 2020/2021 financial year. The increased revenue, supported by members at their respective AGMs, will fund a range of initiatives and service level improvements as indicated in Table 1 (key initiatives).

41.    Manurewa Business Association members supported an increase to $315,000 as part of their proposed BID programme and boundary expansion being implemented 1 July 2020.  Unfortunately, Manurewa was not able to proceed with their BID expansion, resulting in keeping its BID grant amount at $157,000 for 2020/202.  A separate report detailing the Manurewa BID expansion will be presented to the local board.

42.    At its 2019 AGM, Wiri Business Association members supported a 2.5% ($18,425) increase to raise the amount of $755,425. This decision was later rescinded in the wake of the COVID-19 caused economic downturn. Wiri BID will instead keep its BID grant amount at $737,000 for 2020/2021.

43.    Of Tāmaki Makaurau’s 48 BID-operating business associations, many BIDs have increased their targeted rates, with rises ranging from 1.2% to 14.4%.

Table 2: BID targeted rates comparison: 2020/2021 c.f. 2019/2020

 

BID

 

2020/2021

 

2019/2020

 

Increase / %

 

https://gallery.mailchimp.com/96d8c8447c04b8a31a81bf145/images/b0fe94f5-1c67-406d-8be5-43debf6fa861.png

 

$157,000

 

$157,000

 

Nil

LAST INCREASED: 2017 AGM

 

 

$737,000

(rate rise rescinded)

 

$737,000

 

Nil

LAST INCREASED: 2016 BID expansion

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

44.    Through targeted rate-funded advocacy and activities, BID-operating business associations promote and often facilitate environmental sustainability programmes.

45.    From running carbon-reducing ‘shop local’ campaigns to transitioning to energy-efficient lighting and championing waste reduction and recovery programmes, there are many examples of BIDs within this role and beyond, responding to the planet’s climate change emergency.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

46.    Advocacy is a key service provided by business associations and those with BID programme-funded personnel are at an advantage. The BIDs ensure the views and ambitions of their members are provided to the council group, including CCOs, on those plans, policies and programmes that impact them.

47.    The BIDs work closely with Auckland Tourism Events and Economic Development (ATEED) on local economic development initiatives, events and sustainability programmes.

48.    The BIDs also work constructively with both Panuku and Auckland Transport on often controversial proposals and projects.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

49.    The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

50.    Each BID values its strong and enduring governance-to-governance relationship with the Manurewa Local Board. The contributions by the local board’s ‘BID representatives’ (and alternates) have, for many years, promoted mutual understanding, collaboration and aligned economic outcomes.

Visions, plans aligned

51.    Manurewa’s BIDs and local board share a keen interest in their area and are ambitious for its future and its people. They also share goals that include economic prosperity, community identity, placemaking and pride.

52.    The two BID programmes tangibly support the aspirations of the Manurewa Local Board Plan 2017, best expressed in Outcome 2:  A prosperous local economy supporting local people. From their constitutions to their activities, the BIDs exist to enhance their business districts, grow Auckland’s GDP and sustain the economic viability of their targeted ratepaying members.

Local role, local funding, local benefit

53.    Recommending that the Governing Body sets the targeted rates for the Manurewa and Wiri business associations means that these BID programmes will continue to be funded from targeted rates on commercial properties in their area, and provide services in accordance with their members’ priorities as stated in their strategic plans.

54.    Several local boards, including Manurewa, provide additional funding to local business associations, however accountability for any grants is set by funding agreements between the local board and the business association. Those contractual obligations are apart from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

55.    At the 2018 Census, Māori make up more than 26% of the population living in the Manuewa Local Board area, compared to 11.5% of AucklandIndividual business associations may, through operating their BID programme, identify opportunities for support or development of any Māori business sector in their role.

Ngā ritenga ā-pūtea

Financial implications

56.    There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that area. The council’s financial role is to collect the BID targeted rates and pass them directly to the association every quarter.

57.    The targeted rate is payable by the owners of the commercial properties within the geographic area of the individual BID programmes.  In practice, this cost is often passed on to the business owners who occupy these properties.  This cost may be harder to meet at a time when businesses are financially impacted by the Covid-19 pandemic.  Council is considering extending the rates remission policy to commercial property owners as part of the 2020/2021 annual plan.  If approved, this would help mitigate impact of the targeted rate on ratepayers who are struggling financially.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

58.    There are no direct financial risks to the local board or the council that could result from this recommendation to endorse the BID targeted rate for the two business associations.

59.    To sustain public trust and confidence in the council, there needs to be a balance between the independence of the BID-operating business association and the accountability for monies collected by a public sector organisation.

60.    The rules and obligations of the BID Policy are intended to help minimise the potential for BIDs to misuse funds by requiring each BID to plan for their intended use, report on its activities to its members and to have its accounts audited.

61.    The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

62.    The economic impact created by the COVID-19 global pandemic is being felt everywhere, including Auckland’s town centres and business precincts. The BID programme is an internationally proven approach to engage and empower local businesses. The BID programmes in this local board area will, through business resilience and recovery initiatives, help members to mitigate some of the economic effects of the pandemic and explore new opportunities.

Ngā koringa ā-muri

Next steps

63.    If the board supports the recommendations in this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Budget 2020/2021.

64.    After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2020. This will enable the six BIDs to implement programmes that improve their local business environment, support businesses to recover from the COVID-19 pandemic and help meet the challenge of the world’s climate change emergency through sustainability initiatives.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Claire Siddens - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

21 May 2020

 

 

New community lease to Manurewa Rugby Football Club Incorporated at Mountfort Park, 25R Dr Pickering Avenue, Manurewa

File No.: CP2020/04351

 

  

Te take mō te pūrongo

Purpose of the report

1.      To grant a new community lease to Manurewa Rugby Football Club Incorporated at Mountfort Park, 25R Dr Pickering Avenue, Manurewa.

Whakarāpopototanga matua

Executive summary

2.      Manurewa Rugby Football Club Incorporated (the club) holds a current community lease for the group-owned building located at Mountfort Park, 25R Dr Pickering Avenue, Manurewa.

3.      The lease commenced on 1 November 1992 and reached final expiry on 31 October 2012. The lease is holding over on a month-by-month basis until terminated or a new lease is granted.

4.      The club’s aim is to foster, promote and participate in rugby union matches, competitions and other sports games and activities; and to encourage healthy recreation and social interaction for its members.

5.      The club is dedicated to the growth, preservation and support of rugby union in Manurewa and its surrounding communities. The club has become a well-established community and sport organisation, providing active sport and recreation to the local community for 99 years.

6.      After assessing the club’s new lease application, staff are satisfied that the requirements under the Auckland Council Community Occupancy Guidelines 2012 have been met.

7.      This report recommends that the Manurewa Local Board grant a new community lease to Manurewa Rugby Football Club Incorporated in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      grant, under Section 54(1)(b) of the Reserves Act 1977, a new community lease to Manurewa Rugby Football Club Incorporated for the group-owned building comprising 1890 square meters (more or less) located at Mountfort Park, 25R Dr Pickering Avenue, Manurewa (outlined in red on Attachment A) on the land described as Lot 3 Deposited Plan 115625 subject to the following terms:

i)        term - 10 years commencing 21 May 2020, with one 10 year right of renewal commencing 21 May 2030, with a final expiry of 20 May 2040

ii)       rent - $1.00 plus GST per annum if demanded

iii)      all other terms and conditions to be in accordance with Reserves Act 1977 and Auckland Council’s Community Occupancy Guidelines 2012

b)      approve the Manurewa Rugby Football Club Incorporated’s Community Outcomes Plan for inclusion as the Third Schedule of the lease document which is attached to this report as Attachment B.

 

 

Horopaki

Context

8.      This report considers the new community lease to Manurewa Rugby Football Club Incorporated for its building located at Mountfort Park, 25R Dr Pickering Avenue, Manurewa.

9.      The Manurewa Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Land, Building and Lease

10.    The club holds a community lease over its building at Mountfort Park, Manurewa. The land is described as Lot 3 Deposited Plan 115625, held in fee simple by Auckland Council as a classified recreation reserve and subject to the Reserves Act 1977.

11.    The club’s activities are contemplated in the Manukau City Council Sports Management Plan relating to the park and adopted in 2007. The proposed lease is in line with the approved land use.

12.    The building is owned by the club and it is responsible for all maintenance of the leased area.

13.    The area proposed to be leased to the club consists of approximately 1890 square meters (more or less) and is outlined in red on Attachment A.

Manurewa Rugby Football Club Incorporated

14.    The club was established in 1921 and registered as an incorporated society on 25 May 1951. The club is affiliated with both Counties Manukau Rugby Football Union and New Zealand Rugby Union and has approximately 2000 members aged from five years to those in their early 50s. Most members are aged between 22 and 50 years of age.

15.    The club has a long history of success on the field and numerous players who have excelled and advanced to Counties Manukau grades, played professional rugby and gained international honours for New Zealand and other countries. Historically, the club is the most successful team in the Counties Manukau region with numerous titles as the champions.

16.    The club fields teams across various grades such as senior men's premier one, premier two, premier three, under-21, president’s and golden oldies. The club has an active and highly successful women's grade and the juniors have numerous grades catering for five to 14 years of age.

17.    While its main sports code is rugby union, the club is diverse and includes; Netball, Softball, Australian Rules Football, Rugby Sevens and Touch Rugby. The club’s activities are funded through subscriptions, facility hireage, fundraising, grants and minor corporate sponsors.

18.    The club will celebrate its 100th centennial year in 2021 and, continues to be actively involved in the community and offers a family-orientated club that encourages participation, enjoyment and personal development for their athletes.

19.    The club supports the community by making its facility available for hire to help and support initiatives and activities within the local community, sport clubs and community organisations. The club has submitted a comprehensive application in support of a new community lease.

Tātaritanga me ngā tohutohu

Analysis and advice

20.    The club’s new lease application was assessed against the criteria contained in the Community Occupancy Guidelines 2012 and the priorities set by the Manurewa Local Board Plan 2017.

21.    Under the guidelines, groups that own their own buildings have an automatic right to re‑apply for a new lease at the end of their occupancy term, a right which the club is exercising.

22.    It is recommended that a new lease be granted to the club for a term of 10 years, with one right of renewal for a further term of 10 years, in accordance with the guidelines.

23.    Staff have determined that Manurewa Rugby Football Club Incorporated meets the requirements under the guidelines to qualify for a new community lease as evidenced below.

24.    The club:

·        is registered as an incorporated entity

·        has a history of delivering quality services to the local community

·        has provided copies of its financial accounts which indicate that its funds are sufficient to meets its liabilities and that it possesses adequate financial reserves

·        is managed appropriately as evidenced by its longevity and extent of programmes offered.

25.    The building is owned by the club which is responsible for all maintenance within the leased area. A site visit indicated that the building presents well and meets the needs of the club’s users.

26.    The club has a maintenance plan to address general maintenance and renewals of its building.

27.    A community outcomes plan has been negotiated with the club that identifies the benefits the club will provide to the community. This will be attached as a schedule to the lease document.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28.    There is no impact on greenhouse gas emissions as the proposal does not introduce any new source of emissions.

29.    Climate change impacts will need to be considered in any future planning for the area. While the leased area does not sit directly within a flood water (river or surface flooding) zone as a result of a 1‑in-100-year rainstorm event, other areas are within the zones (as shown below).

Manurewa Rugby Football Club circled in red

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30.    Staff have obtained support from colleagues in Parks, Sports and Recreation, Community Empowerment and Operational Management and Maintenance. No concerns were raised regarding the new lease to Manurewa Rugby Football Club Incorporated.

31.    The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32.    The assessment of the application was workshopped with the Manurewa Local Board on 13 February 2020 and 1 April 2020. The local board provided informal support for the proposed new community lease to the club.

33.    The recommendations in this report fall within local board’s allocated authority to grant leases within local community facilities in line with the Community Occupancy Guidelines 2012.

34.    The recommendations within this report support the Manurewa Local Board Plan 2017 outcomes of:

·        People in Manurewa are connecting actively everywhere and every day (Outcome 1).

35.    The proposed lease will benefit the local community in enabling initiatives that promote the development, preservation and support of rugby union in Manurewa and its surrounding communities.

36.    The lease activity is contemplated in the adopted reserve management plan and there is no departure from the approved land use.

Tauākī whakaaweawe Māori

Māori impact statement

37.    Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan, the Unitary Plan and local board plans.

38.    An aim of community leasing is to increase targeted support for Māori community development. This proposal seeks to improve access to facilities for all Aucklanders, including Māori living in the Manurewa Local Board area.

39.    The club encourages participation of Māori through local programmes and this will form part of its community outcomes plan commitments. The club has estimated that 20% of its members identify themselves as Māori and the club promotes Te Reo Māori during speeches, meetings and gatherings.

40.    The club indicated they acknowledge and respect Māori culture, this is evidenced by the number of whakairo (carvings) in their building.

Ngā ritenga ā-pūtea

Financial implications

41.    All costs involved in the preparation of lease documents are borne by Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42.    Should the Manurewa Local Board resolve not to grant a new community lease to Manurewa Rugby Football Club Incorporated, it will inhibit the club’s ability to undertake its core activities which will have a negative impact on the local board outcomes.

43.    Moreover, the club’s activity on Mountfort Park is identified in the adopted Sports Parks Management Plan and is specifically suited to activate the recreational potential of the park in a sustainable manner.

44.    As there is no significant departure from the approved land use or change in activities there are no identified risks in granting the lease.

45.    Additionally, there is risk in relation to the building where council may be liable for an asset where budget is neither allocated nor identified in council’s key strategic planning documents.

46.    The new lease affords the club’s security of tenure, enabling them to attend to the scheduled maintenance of its facility. If the lease is not granted, the club’s ability to maintain its building will be severely impacted.

Ngā koringa ā-muri

Next steps

47.    Subject to the local board’s approval, staff will work with Manurewa Rugby Football Club Incorporated to finalise the lease documentation.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site Plan

55

b

Community Outcomes Plan

57

     

Ngā kaihaina

Signatories

Author

Tai Stirling - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

21 May 2020

 

 


Manurewa Local Board

21 May 2020

 

 


Manurewa Local Board

21 May 2020

 

 

Waka Kotahi New Zealand Transport Agency Innovating Streets for People pilot fund

File No.: CP2020/05905

 

  

Te take mō te pūrongo

Purpose of the report

1.      To provide local boards with an overview of the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets for People pilot fund (ISPF).

2.      To request feedback on projects within your local board area that have been proposed by staff across Auckland Transport (AT), Auckland Council, and Panuku for inclusion in Auckland Council’s application to the ISPF.

Whakarāpopototanga matua

Executive summary

3.      Waka Kotahi New Zealand Transport Agency (Waka Kotahi) announced a pilot fund in April 2020 that supports pilot projects and interim improvements for safe active transport. The Innovating Streets Pilot Fund (ISPF) is intended to help councils create more people-friendly spaces through the application of tactical urbanism techniques such as pilots, pop ups and interim projects. While the fund is intended to support pilots that can be rolled out rapidly and at relatively low cost, projects should also be able to demonstrate a pathway to more permanent status, should they prove successful.

4.      Local boards have previously been invited to contribute localised strategic direction and guidance regarding projects that may be suitable to submit for funding. This guidance has been incorporated into the development of a list of potential projects that will be circulated to local boards by 25 May 2020.

5.      Local boards are now invited to provide formal feedback on the list of potential projects within their local area, including their view of which projects are the highest priority.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      provide feedback on the list of local projects proposed as suitable for inclusion in Auckland Council’s application to the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets Pilot Fund (ISPF) by 12pm on 29 May 2020.

Or

a)      delegate authority to <member> to provide feedback on the list of local projects proposed as suitable for inclusion in Auckland Council’s application to the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets Pilot Fund (ISPF) by 12pm on 29 May 2020.

 

Horopaki

Context

6.      On 3 April 2020, Waka Kotahi announced the ISPF, which supports council projects that aim to transition streets to be safer and more liveable spaces. The fund encourages the use of ‘tactical urbanism’ techniques, such as pilots and pop ups - interim treatments that can be delivered within a short timeframe to test and help demonstrate the value of future permanent street changes that make walking and cycling easier. Projects that Waka Kotahi aims to support include:

·    temporary, or semi-permanent, physical changes to streets

·    improvements that test a permanent fix and prototype a street design

·    activations that help communities re-imagine their streets.

7.      There are two application rounds for the ISPF:

·    The first round opened on 3 April and closed on 8 May 2020. Successful applicants are expected to be announced in June 2020.

·    The second round opens on 8 June and closes on 3 July 2020 with successful applicants to be announced by the end of July 2020.

8.      Qualifying projects are expected to be delivered by June 2021.

9.      In addition to the two funding rounds, Waka Kotahi is offering support for interventions that specifically relate to Covid-19. Auckland Transport (AT) is leading an emergency response programme in conjunction with Auckland Council and are applying for a funding subsidy for the costs associated with Covid-19 measures which are already being implemented across Auckland.

10.    The selection process for round one was led by AT. Due to tight timeframes for submission, consultation was not possible. Twelve projects were submitted to Waka Kotahi for consideration. All these projects come from existing programmes previously approved by Auckland Council and align well with Governing Body and local board strategic transport priorities.

11.    If these projects are awarded funding from Waka Kotahi, comprehensive stakeholder engagement will occur throughout the planning and delivery of each project, as per Waka Kotahi’s selection criteria.

12.    For round two ISPF funding, a project team has been established across Auckland Council, AT and Panuku and a process developed to identify potential projects and take them through to a finished application.

13.    On 8 May 2020, local boards were invited to contribute localised strategic direction and guidance regarding projects that may be suitable to submit for funding. This guidance has been incorporated into the development of a list of potential projects circulated to local boards on or before 25 May 2020.

Tātaritanga me ngā tohutohu

Analysis and advice

14.    The ISPF provides an opportunity for Auckland Council and AT to catalyse positive change across Auckland in line with Auckland Council’s strategic goals of improving walking and cycling options and creating more people-friendly spaces.

15.    The techniques of tactical urbanism supported by the pilot fund represent an innovative change to the typical way in which projects are engaged upon, designed and delivered. Tactical urbanism entails piloting and testing key project elements on a temporary basis, that can generally be rolled out rapidly and at low cost. This constitutes a form of ‘engagement by doing’ and enables the relative success of ideas to be assessed before they are committed to more permanently.

Criteria for the assessment and prioritisation of projects

16.    When providing feedback on the list of potential projects, local boards should keep the following criteria in mind, which will be used by the project team to finalise the list of projects to recommend to the Emergency Committee.

17.    Prioritised projects will:

·    improve transport choices and liveability of a place

·    help mitigate a clear safety issue (related to Deaths and Serious Injuries at a specific location)

·    be effective at:

reducing vehicle speed (to 30km/hr or less), and/or

creating more space for people on our streets, and/or

making walking and cycling more attractive

·    use temporary pilots, pop ups or treatments as a pathway to permanent change in the future

·    contribute to more equitable access to opportunities and essential services, particularly in areas with low levels of travel choice

·    support mode shift to low-carbon modes

·    support Māori outcomes, i.e.:

adopt a design or project approach founded on Māori principles

help advance Māori wellbeing, e.g. active Māori participation, improved access to marae, kura, kohanga, papakāinga, employment

·    test key elements or is designed to generate community support for the ‘parent’ project

·    be part of an existing planned and budgeted project (AC projects only)

·    demonstrate the importance of the project within the current AT work programme (AT projects only)

·    demonstrate ability to deliver

·    demonstrate strong likelihood of project delivery by June 2021

·    demonstrate co-design approach involving key stakeholders and community, including:

support from the relevant local board(s) and stakeholders

support from local community/stakeholders (e.g. business association)

·    display clear process, including milestones, cost, monitoring and evaluation, and identification of risks and mitigation

·    demonstrate value for money

·    demonstrate opportunity to improve efficiency, or reduce risks associated with future permanent upgrades.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.    The transport sector is the largest contributor to greenhouse gas emissions in the Auckland region with around 40 per cent of Auckland’s total emissions. Increased support and prioritisation of ‘no and low’ emissions modes of transport such as active transport, micro-mobility modes and public transport, will help reduce these emissions.

19.    The interventions supported by the Innovating Streets for People pilot fund enable a reduction of transport emissions, which would support Auckland Council’s ability to achieve its climate goals and is well aligned with the draft Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework, and with the in-principle changes to this framework endorsed by the Environment and Climate Change Committee (resolution number ECC/2020/12).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.    Auckland Council and AT are following an aligned approach for the ISPF submission and are working together to develop joint application packages.

21.    Relevant parts of the council, including Ngā Mātārae; the Auckland Design Office; the Development Programme Office; Libraries; the Southern Initiative; Arts, Community and Events; Parks, Sports and Recreation; Plans and Places, and Panuku, have been engaged to prepare and collate funding proposals for the second round.

22.    If a project application is successful, there will be a need to implement, coordinate and monitor the outcomes of projects that are funded by the ISPF. This would be jointly coordinated by AT and staff from across the Auckland Council family.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.    Staff captured informal local board views earlier this month by inviting local boards to contribute localised strategic direction and guidance regarding projects that may be suitable to submit for funding. This guidance has been incorporated into the development of the list of potential projects.

24.    The types of projects that Waka Kotahi seek to promote through this fund will have positive impacts on local communities in terms of the outcomes that are reflected in the assessment criteria.

Tauākī whakaaweawe Māori

Māori impact statement

25.    Māori are likely to benefit from interventions that support safer and more accessible active transport in Auckland. This is because Māori are over-represented in pedestrian-related crashes and tend to live in parts of Auckland where travel choice is poorest. To ensure these interventions benefit Māori equitably, they need to be complemented by meaningful access to active modes such as bicycles and micro-mobility devices, as well as supporting infrastructure such as secure bicycle parking outside main destinations.

26.    The Innovating Streets fund encourages community-led interventions to transform urban spaces into safe and liveable spaces for people. There are opportunities to tap into the creativity and local knowledge of Māori communities in Tāmaki Makaurau to create urban interventions that address community needs and provide a strong sense of place.

27.    Ngā Mātārae, the Southern Initiative and the Independent Māori Statutory Board have been approached for their input into the proposed project list.

Ngā ritenga ā-pūtea

Financial implications

28.    The proposed high levels of funding assistance from Waka Kotahi (up to 90 per cent of a project’s value) will potentially result in savings for both Auckland Council and AT on any projects that may already have been planned and funded prior to the pilot fund application.

29.    The funding provided by Waka Kotahi for piloting or testing of temporary interventions is likely to reduce design time and increase financial security for permanent improvements in the future. Trialling of real-life options for more permanent activities can also reduce or avoid potential costs associated with the redesign of interventions in case desired outcomes could not be achieved.

30.    There are no financial implications for local boards arising from providing feedback on the list of potential projects, except for those projects proposed by local boards, and which they have proposed to fund themselves.

31.    Local boards that submit an expression of interest for a project need to demonstrate both the ability to fund the temporary project and, if the project does not link to an existing AT, Auckland Council or Panuku funded permanent project, that the local board is able to completely fund the permanent project as well.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32.    There is a risk that Auckland Council may not be able to afford the local share of 10 per cent of the project cost needed to implement interventions under the ISPF, particularly given the present circumstances and the need to significantly amend the draft Annual Plan 2020/21. Note that while successful projects will require 10 per cent funding from council, they will bring the benefit of additional funding into Auckland. Similar financial constraints may also apply to AT and Panuku who are also potentially funding projects.

33.    Another risk is the possibility that the implementation of successful Auckland Council projects under the pilot fund will not lead to the desired outcomes for Auckland. To mitigate this risk, staff have developed a set of assessment criteria for projects (see paragraph 17) to ensure strategic alignment with Auckland Council objectives before projects are submitted to Waka Kotahi.

34.    Waka Kotahi’s Criteria 2: Ability to Deliver requires a co-design approach with community and key stakeholders in the development and delivery of projects. The possibility that unified community support for local interventions cannot be achieved through the co-design process within the required timeframe poses an additional risk.

Ngā koringa ā-muri

Next steps

35.    Local boards are requested to provide feedback on the list of local projects proposed as suitable for inclusion in Auckland Council’s application to the ISPF by 12pm (midday) on 29 May 2020.

36.    Each project will then be assessed against the criteria described above, and the project team will produce quality advice for endorsement from an Auckland Council committee.

37.    AT projects will be presented to the AT Board on 3 June 2020 for endorsement.

38.    All projects will be presented to an Auckland Council committee in early June 2020 following which, all interested parties will be notified whether their proposed project has been selected to proceed to an ISPF application.

39.    Following this decision, further work will be undertaken to develop, prepare, and review each project that has been selected for submission to Waka Kotahi.

40.    Completed applications will be submitted to Waka Kotahi prior to the closing date of 3 July 2020.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.   


 

 

Ngā kaihaina

Signatories

Author

Kat Ashmead - Senior Policy Advisor, Local Board Services

Authorisers

Louise Mason - GM Local Board Services

Megan Tyler - Chief of Strategy

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

21 May 2020

 

 

Manurewa Local Board Governance Forward Work Calendar - May 2020

File No.: CP2020/05499

 

  

Te take mō te pūrongo

Purpose of the report

1.      To present to the Manurewa Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2.      The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Manurewa Local Board is included in Attachment A.

3.      The calendar aims to support local boards’ governance role by:

i)    ensuring advice on agendas and workshop material is driven by local board priorities

ii)   clarifying what advice is required and when

iii)  clarifying the rationale for reports.

4.      The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      note the Governance Forward Work Calendar.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Manurewa Local Board Governance Forward Work Calendar May 2020

67

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 



Manurewa Local Board

21 May 2020

 

 


Manurewa Local Board

21 May 2020

 

 


Manurewa Local Board

21 May 2020

 

 

Manurewa Local Board Workshop Records

File No.: CP2020/05500

 

  

Te take mō te pūrongo

Purpose of the report

1.      To note the Manurewa Local Board’s records for the workshops held on 2 April, 9 April, 23 April and 30 April 2020. 

Whakarāpopototanga matua

Executive summary

2.      Under Standing Order 12.1.1 the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month. However, the proceedings of a workshop shall record the names of members attending, the general nature of the matters discussed and the proceedings of the workshop. Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion. This report attaches the workshop record for the period stated below.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      note the Manurewa Local Board workshop records held on:

i)        2 April 2020

ii)       9 April 2020

iii)      23 April 2020

iv)      30 April 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2 April 2020, Manurewa Local Board - Workshop Record

71

b

9 April 2020, Manurewa Local Board - Workshop Record

73

c

23 April 2020, Manurewa Local Board - Workshop Record

75

d

30 April 2020, Manurewa Local Board - Workshop Record

77

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

21 May 2020

 

 


 


Manurewa Local Board

21 May 2020

 

 


 


Manurewa Local Board

21 May 2020

 

 


 


Manurewa Local Board

21 May 2020