Manurewa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Manurewa Local Board held via Skype for Business on Thursday, 21 May 2020 at 6:05pm. Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Joseph Allan

 

Deputy Chairperson

Melissa Atama

 

Members

Anne Candy

 

 

Tabetha Gorrie

 

 

Glenn Murphy

 

 

Ken Penney

 

 

Dave Pizzini

 

 

ABSENT

 

 

Rangi McLean

 

 

 

ALSO PRESENT

 

 

Cr Daniel Newman

 

 

 

Cr Angela Dalton

 

 

 

 

 

 

 

 


Manurewa Local Board

21 May 2020

 

 

 

1          Welcome

 

Deputy Chairperson Melissa Atama led the meeting in a Karakia.

 

2          Apologies

  

Resolution number MR/2020/51

MOVED by Chairperson J Allan, seconded by Member T Gorrie:  

That the Manurewa Local Board:

a)         accept the apology from Member McLean for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

Deputy Chairperson Melissa Atama declared an interest in Item 15 - LG2010-203 The Pride Project Charitable Trust.

 

 

4          Confirmation of Minutes

 

Resolution number MR/2020/52

MOVED by Chairperson J Allan, seconded by Member T Gorrie:  

That the Manurewa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 7 May 2020, as true and correct.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

 

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Governing Body Members' Update

 

Copies of Cr Dalton’s and Cr Newman’s reports tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

 

Resolution number MR/2020/53

MOVED by Chairperson J Allan, seconded by Member D Pizzini:  

That the Manurewa Local Board:

a)      receive verbal and written updates from Councillors Angela Dalton and Daniel Newman.

CARRIED

 

Attachments

a     Manurewa Local Board Meeting held on 21 May 2020 - Item 11 Governing Body Members Update - Cr Dalton Report

b     Manurewa Local Board Meeting held on 21 May 2020 Item 11 Governing Body Members Update - Cr Newman  report

 

Note:   This Item was revisited after Item 13 when Cr Newman’s technology was working and at that time it was moved and seconded.

 

 

12

Members' Update

 

No updates were received.

 

 

 

13

Chairperson's Update

 

A copie of the Chairpersons report tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

 

Resolution number MR/2020/54

MOVED by Chairperson J Allan, seconded by Member D Pizzini:  

That the Manurewa Local Board:

a)      receive the verbal report from the Manurewa Local Board Chairperson.

b)      thank the Local Board Services staff who have risen above and beyond so the board may continue its work.

CARRIED

 

Attachments

a     Manurewa Local Board Meeting held on 21 May 2020 - Item 13 Chairpersons Update Report

 

 

 

 

 

 

 

14

Auckland Transport Report May 2020

 

Resolution number MR/2020/55

MOVED by Chairperson J Allan, seconded by Member K Penney:  

That the Manurewa Local Board:

a)      receive the Auckland Transport May 2020 update.

 

CARRIED

 

 

15

Manurewa Local Grants Round Two and Multi-Board Local Grants Round Two 2019/2020.

 

Deputy Chairperson Melissa Atama declared an interest in application LG2010-203 The Pride Project Charitable Trust and took no part in the discussion or voting.

 

Resolution number MR/2020/56

MOVED by Chairperson J Allan, seconded by Member A Candy:  

That the Manurewa Local Board:

a)          note that there is currently $65,978 of Locally Driven Initiatives (LDI) operational funding from Local Community Services and Local Planning and Development available for reprioritisation.

b)          allocate from the Locally Driven Initiatives (LDI) operational budget:

i)           $31,000 from the Community Response Fund budget line item 3315 to Community Grants (MR) line item 342 as a top up to the existing allocation

ii)          $34,978 from the Town Centre revitalisation implementation budget line item 1195 to Community Grants (MR) line item 342 as a top up to the existing allocation.

c)     agree to fund, part-fund or decline each application in Manurewa Local Grant Round Two 2019/2020                                                                 

 

Table One: Manurewa Local Grant Round Two 2019/2020 applications

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount approved

LG2010-201

The Rising Foundation Trust

Community

Towards the operating cost of the programme co-ordinator in Manurewa High School.

$5,303.00

$5,303.00

LG2010-202

Auckland Southern District Chinese Association Incorporated

Community

Towards venue hire, a laptop, printer and office supplies, audio equipment, transportation costs, Maori cross-cultural activities and coaching costs for the Auckland Southern District Chinese Association.

$10,000.00

$5,000.00

LG2010-203

The Pride Project Charitable Trust

Community

Towards wages of the organisation’s facilitator.

$27,650.00

$15,000.00

LG2010-205

Life Education Trust Counties Manukau

Community

Towards the running costs of the Life Education Trust mobile classroom, educational resources booklets, insurance and professional development for the facilitator.

$20,000.00

Declined –

oversubscribed

$0

LG2010-206

Woman Care Trust

Community

Towards the purchase of a food truck.

$10,000.00

Declined –

oversubscribed

$0

LG2010-207

New Zealand Sikh Women’s Association Incorporated

Events

Towards venue hire for the Vodafone Events Centre for the Mela Trinajna Da 2020 (Ladies Night).

$5,000.00

$5,000.00

LG2010-208

Reremoana School

Arts and culture

Towards kapa haka uniforms and head bands for Reremoana School.

$4,250.00

Declined –

oversubscribed

$0

LG2010-211

Losalia Aleva

Arts and culture

Towards tutor fees and venue hire for the Tongan dance programme.

$1,000.00

Declined –

oversubscribed

$0

LG2010-213

Pasifika Migrant Services Charitable Trust

Community

Towards venue hire, artist fees, sewing materials, project management and a sewing machine for the Kiribati cultural wear workshops.

$7,618.80

$3,000.00

LG2010-215

Community Groups Feeding the Homeless

Community

Towards venue hire for the Manurewa site of operations.

$5,335.26

Declined –

oversubscribed

$0

LG2010-219

What Hope Community Trust

Community

Towards venue hire and operation cost of the What Hope programme in Manurewa.

$9,000.00

$5,000.00

LG2010-220

Te Whakaora Tangata

Community

Towards venue hire, food, petrol, and salary for the family restoration programme in Manurewa.

$15,000.00

$10,000.00

LG2010-221

Dance Therapy NZ

Arts and culture

Towards venue hire, marketing, facilitation, coordination, client support and liaison and materials for the “Arts 4 us” south workshops in Manurewa.

$2,365.76

$2,365.76

LG2010-223

Youthline Auckland Charitable Trust

Community

Towards Youthline Helpline volunteer triage support and supervision costs.

$5,000.00

$5,000.00

LG2010-224

Netball Manurewa Incorporated

Sport and recreation

Towards the replacement of the indoor stadium roof and repair and upgrade of the timber flooring, including flooring protection.

$299,725.00

Declined –

oversubscribed

$0

LG2010-225

South East Auckland Senior Citizens' Association Incorporated

Community

Towards the venue hire, catering, hall setup and clean-up, entertainment and sound to host a Christmas celebration.

$16,800.00

$5,000.00

LG2010-227

Children's Autism Foundation

Community

Towards contractor and administration costs for outreach sessions in homes of autistic children in Manurewa.

$4,622.50

$4,622.50

LG2010-228

Diabetes NZ - Auckland Branch

Community

Towards costs of the “Hope Champion” event, including food, venue hire, translation services, mileage, publicity, recruitment and facilitation.

$8,000.00

$5,000.00

LG2010-230

YMCA North

Community

Towards staff salary, administration costs phone, power, materials, uniforms and professional development.

$10,000.00

Declined –

oversubscribed

$0

LG2010-231

Action Education Incorporated

Arts and culture

Towards facilitation and resource costs for the spoken word programme in schools.

$3,000.00

$3,000.00

LG2010-232

Ardmore Marist Rugby and Sports Club Incorporated.

Sport and recreation

Towards a contribution to the salary costs of the club manager to enable the provision of activities

$10,000.00

Declined –

oversubscribed

$0

LG2010-233

Manurewa Squash Rackets Club Incorporated.

Sport and recreation

Towards a contribution to the rates bill for the club.

$4,223.89

$2,000.00

LG2010-234

School Start First Impressions

Community

Towards school starter costs, including bags, uniforms and stationery.

$5,000.00

$2,500.00

Total

 

 

 

$488,894.21

$77,791.26

 

 

d)      agree to fund, part-fund or decline each application in Manurewa Multi-Board Local Grant Round Two 2019/2020

 

Table Two: Manurewa Multi-Board Local Grants Round Two 2019/2020 applications

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount

approved

MB1920-206

KidsCan Charitable Trust

Community

Towards programme items including food, raincoats, shoes and socks for children attending the KidsCan low decile partner schools.

$10,000.00

Declined –

oversubscribed

$0

MB1920-2100

The Kids for Kids Charitable Trust

Arts and culture

Towards the National Young Leaders Day and the "Kids for Kids" mass choir event, including venue hire from 8 to 11 November 2020.

$600.00

$600.00

MB1920-2107

Whenua Warrior

Environment

Towards building materials, soil, seedlings, petrol, food, administration costs, printing and stationery costs.

$10,000.00

Declined –

oversubscribed

$0

 

 

MB1920-2109

LifeKidz Trust

Community

Towards play equipment and support worker wages.

$2,000.00

$1,000.00

MB1920-2112

Fresh Movement Arts Trust

Arts and culture

Towards the Fresh Movement Arts tour in partnership with the Revo Tour in schools from 1 June to 30 October 2020.

$2,000.00

Declined –

oversubscribed

$0

MB1920-2113

Mobility Assistance Dogs Trust

Community

Towards veterinary costs for the “Puppies in Prison” programme.

$3,000.00

$3,000.00

MB1920-2114

Auckland Basketball Services Limited

Sport and recreation

Towards the junior coaching programme including coaching fees, promotion and administration from 1 July to 15 December 2020.

$7,500.00

Declined –

Oversubscribed

$0

 

MB1920-2115

The Operating Theatre Trust, trading as Tim Bray Theatre Company

Arts and culture

Towards the 'Gift a Seat' outreach programme to enable children from low decile schools to experience live children’s theatre from 21 September to 18 December 2020.

$8,330.00

Declined –

oversubscribed

$0

 

MB1920-2116

PHAB Association (Auckland) Incorporated

Community

Towards youth worker wages, soil, seeds, seed trays, cooking supplies, administration and co-ordination costs.

$2,000.00

$2,000.00

MB1920-2117

CLM Counties Manukau Limited

Sport and recreation

Towards a community hydrohub, a portable solar powered water dispenser.

$5,000.00

Declined –

oversubscribed

$0

 

MB1920-2121

New Zealand Council of Victim Support Groups Inc

Community

Towards a contribution to operational expenses for the volunteer support worker programme, including staff expenses, volunteer expenses, information technology, administration, domestic travel and accommodation, communications and fundraising, training, and overheads.

$4,000.00

$4,000.00

MB1920-2122

Action Education Incorporated

Arts and culture

Towards the annual cost of office rent from 1 June 2020 to 31 May 2021.

$1,200.00

$1,200.00

MB1920-213

Fix Up, Look Sharp

Community

Towards venue hire, transport, mobile phone and storage leasing costs for the organisation.

$2,000.00

$2,000.00

MB1920-258

Te Whānau Tupu Ngātahi o Aotearoa - Playcentre Aotearoa

Community

Towards research contractor fees to conduct research at five local board Early Childhood Education Centres in south Auckland.

$3,000.00

Declined –

oversubscribed

$0

 

MB1920-260

Environmental Education for Resource Sustainability Trust

Environment

Towards the purchase and delivery of 7953 trees and 64 plants, 635 classroom recycling bins and administration expenses, for the Paper4Trees programme in schools.

$12,250.00

$3850.00

MB1920-267

Training and Budget Services Incorporated.

Community

Towards rental costs of the organisation’s office space.

$5,000.00

Declined –

oversubscribed

$0

MB1920-271

Counties Manukau Sports Foundation

Events, Sport and recreation

Towards venue hire and event co-ordinator costs for the 2020 Counties Manukau Sporting Excellence Awards.

$2,500.00

Declined –

oversubscribed

$0

MB1920-274

The StarJam Charitable Trust

Community

Towards salary and levies, tutor contractor fees and venue hire.

$5,000.00

$3,000.00

MB1920-275

The Reading Revolution

Community

Towards wages of the manager of the reading Revolution programme.

$3,000.00

Declined –

oversubscribed

$0

MB1920-281

Road Safety Education Limited

Community

Towards the company’s operational costs to manage the delivery of the Road Safety Programme

$1,168.00

$1168.00

MB1920-283

Auckland Cambodian Youth and Recreation Trust

Community

Towards volunteer costs, including petrol reimbursement, stationery, printer toners and wages for staff.

$2,000.00

Declined –

oversubscribed

$0

MB1920-287

David Riley

Arts and culture

Towards publication of the book "How Taro came to Samoa" including development of an audiobook.

$1,500.00

$1,500.00

MB1920-288

Garden to Table Trust

Community

Towards salaries for school co-ordinators and mileage costs.

$3,000.00

$3,000.00

MB1920-290

Kiwi Harvest Limited

Community

Towards driver wages and operational expenses.

$4,000.00

$4,000.00

MB1920-293

Age Concern Auckland Incorporated

Community

Towards salary costs, supervision, phone, vehicle and travel costs for Age Concern Auckland.

$6,000.00

$3,000.00

MB1920-294

OUTLine New Zealand Incorporated

Community

Towards general operating expenses including volunteer training, support and clinical supervision, advertising, stationery, insurance, information technology costs, training fees and volunteer costs.

$2,100.00

$2,100.00

Total

 

 

 

$108,148.00

$35,418.00

               

 

CARRIED

 

 

16

Manurewa Local Board Grants Programme 2020/2021

 

Resolution number MR/2020/57

MOVED by Chairperson J Allan, seconded by Member A Candy:  

That the Manurewa Local Board:

a)          adopt the Manurewa Grants Programme 2020/2021 as provided in Attachment A to this report with the following amendments:

i)             amend the investment approach minimum amount per grant of $2,000 to read $1,000 noting this is to accommodate groups without a legal entity who chose not to apply though an umbrella group.

 

ii)         change the community grant rounds and multi-board grant rounds dates as follows:

 

 2020/2021 grant rounds

Opens

Closes

Decision made

Projects to occur after

Round one

1 July 2020

7 August 2020

17 September 2020

11 October 2020

Round two

19 October 2020

13 November 2020

17 December 2020

1 January 2021

Round three

29 January 2021

28 February 2021

15 April 2021

1 May 2021

Round four

19 April 2021

14 May 2021

17 June 2021

1 July 2021

 

 

 

 

2020/2021

multi-board

grant rounds

Opens

Closes

Decision made

Projects to

occur after

Round one

15 June 2020

24 July 2020

17 September 2020

1 October 2020

Round two

15 February 2021

26 March 2021

 

  20 May 2021

 

1 June 2021

 

 

CARRIED

 

Note: The board requested officers to seek advice on if they could lower the minimum amount per grant. The board moved on in the agenda and this item was revisited after Item 22 and at that time it was moved and seconded.

 

 

17

Endorsing the Business Improvement District (BID) Programme and targeted rate 2020/2021

 

Resolution number MR/2020/58

MOVED by Chairperson J Allan, seconded by Member G Murphy:  

That the Manurewa Local Board:

a)      recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2020/2021 for the following Business Improvement District (BID) programmes:

i)       $157,000 for Manurewa Business Association Incorporated

ii)      $737,000 for Wiri Business Association Incorporated.

CARRIED

 

 

18

New community lease to Manurewa Rugby Football Club Incorporated at Mountfort Park, 25R Dr Pickering Avenue, Manurewa

 

Resolution number MR/2020/59

MOVED by Chairperson J Allan, seconded by Deputy Chairperson M Atama:  

That the Manurewa Local Board:

a)      grant, under Section 54(1)(b) of the Reserves Act 1977, a new community lease to Manurewa Rugby Football Club Incorporated for the group-owned building comprising 1890 square meters (more or less) located at Mountfort Park, 25R Dr Pickering Avenue, Manurewa (outlined in red on Attachment A) on the land described as Lot 3 Deposited Plan 115625 subject to the following terms:

i)       term - 10 years commencing 21 May 2020, with one 10 year right of renewal commencing 21 May 2030, with a final expiry of 20 May 2040

ii)      rent - $1.00 plus GST per annum if demanded

iii)     all other terms and conditions to be in accordance with Reserves Act 1977 and Auckland Council’s Community Occupancy Guidelines 2012

b)      approve the Manurewa Rugby Football Club Incorporated’s Community Outcomes Plan for inclusion as the Third Schedule of the lease document which is attached to this report as Attachment B.

CARRIED

 

19

Waka Kotahi New Zealand Transport Agency Innovating Streets for People pilot fund

 

Resolution number MR/2020/60

MOVED by Chairperson J Allan, seconded by Deputy Chairperson M Atama:  

That the Manurewa Local Board:

a)      delegate authority to Chairperson to provide feedback on the list of local projects proposed as suitable for inclusion in Auckland Council’s application to the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets Pilot Fund (ISPF) by 12pm on 29 May 2020.

CARRIED

 

 

 

20

Manurewa Local Board Governance Forward Work Calendar - May 2020

 

Resolution number MR/2020/61

MOVED by Chairperson J Allan, seconded by Member A Candy:  

That the Manurewa Local Board:

a)      note the Governance Forward Work Calendar.

 

CARRIED

 

 

 

21

Manurewa Local Board Workshop Records

 

Resolution number MR/2020/62

MOVED by Chairperson J Allan, seconded by Member A Candy:  

That the Manurewa Local Board:

a)      note the Manurewa Local Board workshop records held on:

i)       2 April 2020

ii)      9 April 2020

iii)     23 April 2020

iv)     30 April 2020.

 

CARRIED

 

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

 

 

 

 

 

 

 

Deputy Chairperson Melissa Atama closed the meeting with a Karakia.

 

 

7.07pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Manurewa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................