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Ōtara-Papatoetoe
Local Board
05 May 2020
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Local
board decisions and input into Annual Budget 2020/2021
File No.: CP2020/04761
Te take mō te
pūrongo
Purpose of the report
1. To
seek approval for local financial matters for the local board agreement
2020/2021, which need to be considered by the Governing Body in the Annual
Budget 2020/2021 process.
2. To
seek feedback on the proposed regional topics in the Annual Budget 2020/2021.
Whakarāpopototanga matua
Executive summary
3. Our
Annual Budget contains 21 local board agreements which are the responsibility
of local boards to agree with the governing body. These agreements set out
local funding priorities, budgets, levels of service and performance measures.
4. Auckland Council publicly consulted from 21 February to 22 March
2020 to seek community views on the proposed Annual Budget 2020/2021 and local board priorities to be included in the local board
agreements (Consultation part 1).
5. Since
this consultation was undertaken, the COVID-19 pandemic has exerted significant
pressure on the council’s financial position, which will have flow on
effects for the proposed budget for the 2020/2021 financial year. The council
is now considering what those impacts are likely to be, and plan to ask
Aucklanders for their views on certain aspects of Auckland Council’s
proposed ‘emergency budget’ in response to the financial impacts of
COVID-19 (Consultation part 2).
6. Local
boards are required to receive the feedback on the proposals in consultation
part 1, which are not affected by the changes being considered by the council
and therefore will not be subject to further consultation, and make decisions
on them. This must be done before consultation part 2 can get underway, so the
scope of consultation part 2 is clear.
7. This report seeks decisions on local financial matters for
the local board agreement, including:
a) any
new/amended Business Improvement District (BID) targeted rates
b) any
new/amended local targeted rate proposals
c) proposed
Locally Driven Initiative (LDI) capital projects outside local boards’ decision-making
responsibility
d) release
of local board specific reserve funds.
8. The
council received feedback in person at community engagement events and through
written forms, including online and hard copy forms, emails and letters.
9. This
report summarises consultation feedback on the proposed Annual Budget
2020/2021, including on local board priorities for 2020/2021.
Feedback on Ōtara-Papatoetoe Local Board priorities for
2020/2021
10. The
local board consultation proposed continued delivery of current projects and
priorities including the continuation of the target rate for free swimming pool
entry. Through the consultation period no major changes were identified.
Priorities include continued prioritisation and investment in:
·
local community facilities and sports fields
· community
development programmes (specifically target young people, seniors, diverse
communities)
· town
centres
· natural
environment
· strengthening
our partnership with Manu Whenua and Maatawaka.
11. Out of 100 submitters
85 submissions were received on Ōtara-Papatoetoe Local Board priorities
2020/2021, showing that people either support most (41%) or support all (54%)
of local priorities.
12. There are
three key themes that can be gleaned from the numbers of issues raised in the
written feedback and these are:
· Support
for and concerns about maintenance of local community facilities such as our
parks, playgrounds, and sports fields.
· Support
for youth, seniors and a range of other community initiatives.
· Support
for prioritising environment in the local context - composting
and waste minimisation initiatives, and restoration of waterways.
Feedback on regional proposals in the
Annual Budget 2020/2021 from the Ōtara-Papatoetoe Local Board area
13. This report seeks local board views on the proposed regional Annual
Budget topics including:
· the changes to rates
and fees, key proposals:
o waste
management targeted rate
o refuse
collection in former Auckland City and Manukau City
o Waitākere
rural sewerage service and targeted rate
· the Draft
Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan
2020/2021
· other budget
information.
14. Local board views on these regional matters will be
considered by the Governing Body (or relevant committee) before making final
decisions on the Annual Budget 2020/2021.
15. Out of the
2,881 submissions received on the regional proposals in the Annual Budget
2020/2021, 64 submissions were from people living in the Ōtara-Papatoetoe
local board area.
16. Waste management targeted rate feedback shows majority of
responses support the proposal to increase the annual waste management charge.
Regionally 2,881 submitters responded to this question, with 1,948 in support.
Locally, 60 submissions were made with 63% in Support, 17% not in support and
20% making other recommendations.
17. Refuse
collection in former Auckland City and Manukau City feedback shows that out of
the 57 local submissions on this topic, 35 responses were in support of this
proposal.
18. Waitākere
rural sewerage service and targeted rate feedback shows majority of responses support the proposal.
Locally, 57 submissions were received with 58% supporting the proposed
increase.
19. There was no
feedback received on the draft Tūpuna Maunga o Tamaki Makaurau Authority
– Operational Plan 2020/2021.
20. Auckland
Council also consulted on the Council-Controlled Organisations (CCO) Review at
the same time. The feedback received will be presented at a later date.
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Ngā tūtohunga
Recommendation/s
That the
Ōtara-Papatoetoe Local Board:
a) receive consultation feedback on the
proposed Ōtara-Papatoetoe Local Board priorities for 2020/2021.
b) receive consultation feedback on regional proposals in the Annual
Budget 2020/2021 from people or organisations based in the Ōtara-Papatoetoe local board area.
c) recommend any new or amended Business Improvement District
targeted rates to the Governing Body.
d) recommend any new or amended local targeted rate proposals to the
Governing Body.
e) recommend that the Governing Body approves any proposed Locally
Driven Initiative (LDI) capital projects, which are outside local
boards’ allocated decision-making responsibility.
f) recommend the release of local board specific reserve funds to the
Governing Body.
g) provide
feedback on the proposed Annual Budget 2020/2021.
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Horopaki
Context
21. Local board
agreements form part of the Auckland Council’s Annual Budget and set out
local funding priorities, budgets, levels of service and performance measures.
22. Auckland Council publicly consulted from 21 February to 22 March
2020 to seek community views on the proposed Annual Budget 2020/2021 and local board priorities to be included in the local board
agreements. This is now referred to as consultation part 1.
23. Since this
consultation was undertaken, the COVID-19 pandemic has exerted significant
pressure on the council’s financial position, which will have flow on
effects for the proposed budget for the 2020/2021 financial year. Work to date
on the proposed Annual Budget will need to be adjusted to consider the new
financial realities facing Auckland.
24. The financial
report presented to the Emergency Committee during April 2020 indicated
potential reductions in cash revenue of $350-650m for financial year 2020/2021,
depending on the length and extent of the disruption caused by COVID-19. The Emergency
Committee requested staff provide further information to the Governing Body on
the impacts of the various scenarios modelled against a rates increase of between
0 per cent and 3.5 per cent. They also resolved that further public
consultation on the Annual Budget would include considering whether to adopt a
2.5 per cent rather than 3.5 per cent general rates increase for the 2020/2021
financial year, among a
suite of other measures aimed at offering support to all ratepayers,
including businesses, facing hardship due to the impacts of COVID-19.
25. The council
is planning to ask Aucklanders for their views on certain aspects of Auckland
Council’s proposed ‘emergency budget’ in response to the
financial impacts of COVID-19. It is anticipated this will be carried out from
late May until mid-June 2020. This will be in addition to the Annual Budget
2020/2021 consultation we have already carried out from February to March 2020.
This is referred to as consultation part 2.
26. Consultation
part 2 is unlikely to revisit any of the specific proposals in consultation
part 1. Therefore, the local boards and the Governing Body are required to
receive the feedback on these proposals and make decisions on them. This must
be done before consultation part 2 can get underway so it is clear what
decisions have already been made, and what decisions will be made after
consultation part 2.
27. Further, some
of the proposed changes to fees and charges required a Special Consultative
Procedure (SCP) and the requirements for this were met in consultation part
1. It is important to complete this statutory process, especially where
consultation part 2 will not be relevant to the decisions on these fees and
charges.
28. This report includes analysis of the consultation feedback on the Ōtara-Papatoetoe Local Board priorities
for 2020/2021, and on the regional proposals in the Annual Budget 2020/2021
from people or organisations based in the Ōtara-Papatoetoe local board area.
Local financial matters for the local
board agreement
29. This report
allows the local board to agree its input and recommend other local financial
matters to the Governing Body in May 2020. This is to allow time for the
Governing Body to consider these items in the Annual Budget process.
Local targeted rate and Business Improvement District
(BID) targeted rate proposals
30. Local boards are required to endorse any new local targeted rate
proposals or BID targeted rate proposals in their local board area (noting that
any new local targeted rates and/or BIDs must have been consulted on before
they can be implemented). In Ōtara-Papatoetoe Local Board area, Manukau Central Association proposed to
expand the boundary of the Business Improvement District (BID), which would
result in membership increase, and the BID targeted rate increase from $490,000
to $550,000 as of 1 July 2020. No feedback was received on
this proposal.
Funding for Locally Driven Initiatives (LDI)
31. Local boards
are allocated funding annually to spend on local projects or programmes that
are important to their communities. Local boards can approve LDI capital
projects up to $1 million, projects over that amount require approval from the
Governing Body.
32. Local boards
can recommend to the Governing Body to convert LDI operational funding to
capital expenditure for 2020/2021 if there is a specific need to do so.
Governing Body approval may be needed for the release of local board specific
reserve funds, which are funds being held by the council for a specific
purpose.
Local board input on regional plans
33. Local boards
have a statutory responsibility for identifying and communicating the interests
and preferences of the people in its local board area in relation to the
context of the strategies, policies, plans, and bylaws of Auckland
Council. This report provides an opportunity for the local board to
provide input on the proposed Annual Budget.
34. Local Board
Plans reflect community priorities and preferences and are key documents that
guide both the development of local board agreements and input into regional
plans.
Council-controlled organisation (CCO)
review
35. An
independent panel was appointed by Auckland Council to examine three areas: (1)
the CCO model, roles and responsibilities, (2) the accountability of CCOs, and
(3) CCO culture. Local boards had the opportunity to provide input into this in
March 2020.
36. Auckland
Council also consulted on the review of CCOs during the same period as the
Annual Budget, from 21 February to 22 March 2020.
37. After
receiving feedback, the panel will report on key issues, community and
stakeholder feedback to the council in May 2020.
38. The panel
will provide a final report and recommendations to the council in July 2020.
Types of feedback
39. Overall
Auckland Council received feedback from 4,765 people in the consultation
period. This feedback was received through:
· Written feedback/submissions – 3,972 (hard copy – 1,291,
online – 2,107, emails, letters, proforma – 679)
· In person – feedback was received at 58 events. A total of 793
feedback points were noted at these events.
Tātaritanga me ngā
tohutohu
Analysis and advice
Feedback received on
Ōtara-Papatoetoe Local Board priorities for 2020/2021
40. The local
board consultation proposed continued delivery of current projects and
priorities including the continuation of the target rate for free swimming pool
entry. Through the consultation period no major changes were identified. Key
elements of the proposal are:
· Priority 1: continue
to invest into our local community facilities and sports fields to ensure they
are fit-for-purpose
· Priority 2: seeking
opportunities within our communities for youth and senior programmes
· Priority 3: strengthen
our partnership with Manu Whenua and Maatawaka
· Priority 4: support
community-led initiatives that bring connection and pride into the local
community.
41. Key themes
across all feedback received (through written and in person channels) were:
· Good
quality and accessible local community facilities and sports fields
o Concerns were raised in
submissions about poor quality and maintenance of some local parks and
playgrounds, especially when compared to local parks in other parts of the
region. Suggestions were also made to improve infrastructural items such as
lights in parks.
· Support
for community-led initiatives and community education
o There is support for programmes that
support youth and seniors programmes for youth
and seniors. Submitters requested more support for community education initiatives
on topics such waste minimisation practices.
· Support
for protecting and maintaining our local environment and waterways
o Suggestions were made to
increase local boards budget on environmental related initiatives, including
protecting the waterways (Otara Lake).
· Other
issues that are of concern mentioned in the feedback (mostly singular feedback
points) include:
§ Upgrade
of Ōtara Music Arts Centre (OMAC)
§ Community
partnership with The Colin Dale Park KartSport Development Charitable Trust in
advocating to governing body to reclassify Colin Dale Park as a regional park.
Feedback received
42. Overall, 100
submissions were received locally, of which 85 submissions were received on
Ōtara-Papatoetoe local board priorities for 2020/2021, showing that the
majority of people either support most (41%) or support all (54%%) of the local
board’s priorities.
43. The
Ōtara-Papatoetoe Local Board held one Have Your Say event through its
Diversity Forum on the 3rd of March 2020 and participated in two
community events: Diversity Festival on the 22nd of February 2020
and Papatoetoe Network meeting held on the 13th of February 2020.
Information on submitters
44. The tables and graphs below indicate what demographic
categories people identified with. This information only relates to those
submitters who provided demographic information.
45. In the
Ōtara-Papatoetoe Local Board 100 submissions were received. The graphs
below breakdown the types of submissions.
46. 
The
tables and graphs below breakdown the local submitters demographics.
47. 
The
tables and graphs below breakdown the local submitters ethnic breakdown.
Overview of feedback received on the
Annual Budget from Ōtara-Papatoetoe Local Board area
48. The proposed Annual Budget 2020/2021 sets out our
priorities and how we're going to pay for them. The regional consultation on
the proposed Annual Budget focused on changes to rates and fees, the key
proposals were:
· waste
management targeted rate
· refuse
collection in former Auckland City and Manukau City
· Waitākere
rural sewerage service and targeted rate.
49. The submissions received from the Ōtara-Papatoetoe
Local Board area on these key issues is summarised below, along with an
overview of any other areas of feedback on regional proposals with a local
impact.
Waste management targeted rate
50. Aucklanders were asked about a proposal to increase the
waste management targeted rate.
Question
1: Waste management targeted rate
The
cost of responsibly dealing with our kerbside recycling (paper, cardboard and
plastics) has increased due to international market conditions.
To pay
for this we propose to charge only those who use the service by increasing the
targeted rate by $19.97 a year or $0.38 a week (the total cost changing from
$121.06 to $141.03 incl. GST). If we do not do this, we would have to fund the
shortfall by increasing general rates for all ratepayers, including those who
don’t get a kerbside collection service.
The
graphs below give an overview of the responses from the Ōtara-Papatoetoe Local Board area.
Refuse collection in former Auckland City and Manukau
City
51. Aucklanders were asked about a proposal to increase the
refuse collection in former Auckland City and Manukau City targeted rate.
Question
2: Refuse collection in former Auckland City and Manukau City
In the
old Auckland City and Manukau City Council areas, households pay for rubbish
through a targeted rate. In other parts of the city, residents pay for their
collection via Pay As You Throw. The targeted rate for the Auckland City and
Manukau City Council areas no longer meets the cost of collection.
To cover
this extra cost we propose increasing the targeted rate in these areas by
$14.23 a year or $0.27 a week for a 120 litre bin (the total cost changing from
$129.93 to $144.16 incl. GST), and an additional $6.68 a year or $0.13 a week
for a large 240 litre bin (the total cost changing from $191 to $211.91 incl.
GST). If we do not do this, we would have to increase general rates for all
ratepayers, including those living outside these two areas who would subsidise
residents of old Auckland and Manukau cities.
The
graphs below give an overview of the responses from the Ōtara-Papatoetoe Local Board area.
Waitākere rural sewerage service and targeted
rate
52. Aucklanders were asked about a proposal to increase the
Waitākere rural sewerage service and targeted rate.
Question
3: Waitākere rural sewerage service and targeted rate
Last
year we consulted on removing the septic tank pumpout service funded by a
targeted rate. While feedback indicated a willingness to go ahead with the
removal of this service in the Henderson-Massey and Upper Harbour local board
areas, residents of the Waitākere Ranges local board area said they wanted
to keep the service. The cost of delivering this service is higher than the
current targeted rate of $198.43.
Our
proposal, for those in the Waitākere Ranges local board area who want the
service, is to recover the full cost by increasing the targeted rate to between
$260 and $320 a year (incl. GST). This increase would apply from July 2021.
If we
do not do this, the council could end the service, or continue to subsidise the
cost of the service to septic tank users in the Waitākere Ranges local
board area from all general ratepayers, including those who don’t use the
service.
The
graphs below give an overview of the responses from the Ōtara-Papatoetoe Local Board area.
Other feedback
53. Aucklanders were asked what is important to them and if
they had any feedback on any other issues. Locally, there were seven
submissions on Pool fencing inspections. The
proposal would see all pool owners required
to have an inspection once every three years to ensure that their fences meet
safety standards. Council is proposing to replace the $130 first inspection fee
with an annual targeted rate of $44 for all pool owners. The majority of
local submitters were not in support of the proposal.
Feedback on the draft Tūpuna Maunga o Tamaki
Makaurau Authority – Operational Plan 2020/2021
54. No feedback was received from the Ōtara-Papatoetoe
Local Board area on the draft Tūpuna Maunga o Tamaki Makaurau Authority
– Operational Plan 2020/2021.
Feedback on other regional proposals with a local
impact
55. No
feedback was received from the Ōtara-Papatoetoe
Local Board area on other regional proposals
Tauākī whakaaweawe
āhuarangi
Climate impact statement
56. The decisions
recommended in this report are procedural in nature. New targeted rates and the
release of reserve funds will not have any climate impacts themselves.
57. Some of the
proposed projects these would fund may have climate impacts. The climate
impacts of any projects Auckland Council chooses to progress with as a result
of this, will be assessed as part of the relevant reporting requirements.
58. Some of the
proposed projects these would fund will be specifically designed to mitigate
climate impact, build resilience to climate impacts,
and restore the natural environment.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
59. The Annual Budget is an Auckland Council Group document and
will include budgets at a consolidated group level. Consultation items
and updates to budgets to reflect decisions and new information may include
items from across the group.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
60. Local board decisions and feedback are being sought in this report.
Local boards have a statutory role in providing local board feedback on
regional plans.
61. Local boards play an important role in the development of the Annual
Budget. Local board agreements form part of the Annual Budget. Local board
nominees have also attended Finance and Performance Committee workshops on the
Annual Budget.
Tauākī whakaaweawe Māori
Māori impact statement
62. Many local board decisions are of importance to and impact on
Māori. Local board agreements and the Annual Budget are important tools
that enable and can demonstrate council’s responsiveness to Māori.
63. Local board plans, which were developed in 2017 through engagement
with the community including Māori, form the basis of local priorities. There is a need to continue to build
relationships between local boards and iwi, and the wider Māori community.
64. The analysis included submissions made by mana whenua and the wider
Māori community who have interests in the rohe / local board area.
65. Ongoing conversations between local boards and Māori will
assist to understand each other’s priorities and issues. This in turn can
influence and encourage Māori participation in council’s
decision-making processes.
66. Some of the
proposed projects these would fund may have impacts on Māori. The impacts
on Māori of any projects Auckland Council chooses to progress with as a result
of this, will be assessed as part of the relevant reporting requirements.
Ngā ritenga
ā-pūtea
Financial implications
67. This report
is seeking local board decisions on financial matters in local board agreements
that need to then be considered by the Governing Body.
68. Local boards
are also providing input to regional plans. There is information in the
consultation material for each plan with the financial implications of
different options.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
69. Local boards
are required to make recommendations on these local financial matters for the
Annual Budget by 15 May 2020, to enable the Governing Body to make decisions on
them when considering the Annual Budget in May.
Ngā koringa ā-muri
Next steps
70. Local boards
will approve their local board agreements and corresponding work programmes.
71. Recommendations and feedback from local boards will be provided to
the relevant governing body committees for consideration during decision making
at the Governing Body meeting.
72. The dates of these meetings are yet to be determined as the impacts
of the COVID-19 pandemic and lockdown are taken into account.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Authors
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Albert Scott - Local Board Advisor
Shoma Prasad - Engagement Advisor,
Otara-Papatoetoe Local Board
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Authorisers
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Louise Mason – General Manager Local Board
Services
Victoria Villaraza - Relationship Manager, Mangere-Otahuhu
and Otara-Papatoetoe Local Boards
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