Minutes of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

05 May 2020

Chair Lotu Fuli led the meeting in prayer.

There were no apologies.

Member Robertson declared an interest in item 18: Local board decisions and input into Annual Budget 2020/2021, as he is patron of the Papatoetoe Soccer Club.

4 Confirmation of Minutes

Resolution number OP/2020/37

MOVED by Chairperson L Fuli, seconded by Member R Robertson:

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 17 March 2020, as true and correct.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

Note: The meeting adjourned for 5 minutes at 12.35pm and reconvened at 12.40pm.

Board Members' Report

Ngā tūtohunga / Recommendation/s

There were no Board Members’ reports.

Chairperson's Announcements

Resolution number OP/2020/38

MOVED by Chairperson L Fuli, seconded by Member R Robertson:

That the Ōtara-Papatoetoe Local Board:

a) receive the chairperson’s verbal update.

CARRIED

Attendance at local board meetings during the Epidemic Preparedness (COVID-19) Notice period

Resolution number OP/2020/39

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson A Choudhary:

That the Ōtara-Papatoetoe Local Board:

a) note the temporary amendments pursuant to the COVID-19 Response (Urgent Management Measures) Act 2020 which allows members to attend meetings by audio-visual link, as of right and despite anything to the contrary in standing orders and to be counted for the purposes of quorum.

b) amend its standing orders by including a new Standing Order 3.3.10 that reads as follows:

Attendance of non-members by electronic link

A person other than a member of the local board may participate in a meeting of the local board by means of audio link or audio-visual link if the person is otherwise approved to participate in accordance with Standing Orders Sections 6 and 7.

c) amend its Standing Order 7.8.5 to provide discretion to the chair of the meeting to decline Public Forum requests via audio or audio-visual link.

CARRIED

Local board feedback for inclusion in Auckland Council submissions

Resolution number OP/2020/40

MOVED by Chairperson L Fuli, seconded by Member O Dewes:

That the Ōtara-Papatoetoe Local Board:

a) delegate authority to the chair to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils.

b) note that the local board can continue to use its urgent decision process to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, if the chair chooses not to exercise the delegation sought in recommendation (a).

c) note that this delegation will only be exercised where the timeframes do not allow for local board input to be considered and approved at a local board meeting.

d) note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the next local board meeting agenda for the public record.

CARRIED

Otara-Papatoetoe Local Board Six-Monthly Panuku Report - 01 August 2019 - 31 January 2020

MMeMember Autagavaia declared a conflict of interest in this item with regard to the Depot and took no part in the discussion or voting.

Resolution number OP/2020/41

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:

That the Ōtara-Papatoetoe Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 August 2019 to 31 January 2020.

CARRIED

16	Local board resolution responses and information report
	A copy of the Ōtara- Papatoetoe Local Board submission to the Government Policy Statement of Land Transport 2021 was tabled at the meeting. A copy has been placed on the official minutes and is availble on the Auckland Council website as a minute attachment.
	Resolution number OP/2020/42 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board: a) note the feedback on the Waka Kotahi New Zealand Transport Agency on the Accessible Streets Regulatory Package, Attachment A. b) note the Ōtara- Papatoetoe Local Board submission to the Government Policy Statement of Land Transport 2021. CARRIED
	Attachments a 5 May 2020, Ōtara-Papatoetoe Local Board - Item 16: Local board resolution responses and information report - submission to the Government Policy Statement of Land Transport 2021.

Record of Ōtara-Papatoetoe Local Board Workshop Notes

Resolution number OP/2020/43

MOVED by Chairperson L Fuli, seconded by Member R Robertson:

That the Ōtara-Papatoetoe Local Board:

a) receive the Ōtara-Papatoetoe Local Board workshop notes for: 3 March, 10 March, 24 March, 31 March 2020.

CARRIED

18	Local board decisions and input into Annual Budget 2020/2021
	Member Robertson declared a conflict of interest in this item as he is patron of the Papatoetoe Soccer Club and took no part in the discussion or voting.
	Resolution number OP/2020/44 MOVED by Chairperson L Fuli, seconded by Member O Dewes: That the Ōtara-Papatoetoe Local Board: a) receive consultation feedback on the proposed Ōtara-Papatoetoe Local Board priorities for 2020/2021. b) receive consultation feedback on regional proposals in the Annual Budget 2020/2021 from people or organisations based in the Ōtara-Papatoetoe local board area. c) recommend an increase to the Business Improvement District (BID) targeted rate grant from $490,000 to $510,000 as of 1 July 2020 for the Manukau Business Association, following the successful expansion of the Manukau (BID) programme and boundary map, which results in BID membership increase. Further noting that the Manukau BID targeted rate will be set as at a percentage against capital value of approx. 0.00027912 (rate in the dollar), subject to movement in property values as, at 1 July 2020. d) recommend the continuation of our local targeted rate (to enable free adult entry to swimming pools) to the Governing Body and note that the rate is currently estimated at $31.20 plus GST, based on current estimates, for the number of separately used or inhabited parts of a residential property in the Ōtara-Papatoetoe Local Board area, and under Emergency Budget assumptions. e) recommend that the Governing Body approves any proposed Locally Driven Initiative (LDI) capital projects, which are outside local boards’ allocated decision-making responsibility. f) provide feedback on the proposed Annual Budget 2020/2021 on local priorities based on the first tranche of consultation noting strong support that confirms the local board’s priorities to: i) invest into our local community facilities and sports fields. ii) seeking opportunities for youth and senior programmes, iii) strengthen our partnership with Manu Whenua and Maatawaka, iv) support community-led initiatives. g) delegate to the Chair and Deputy Chair to provide feedback to the Annual Budget 2020/2021 process on three key issues, to help the Governing Body determine its draft Annual Budget 2020/2021 (referred to as the “Emergency Budget”); also noting that this input must be provided in time for the Governing Body meeting on 14 May 2020. h) note that there will be additional feedback on the annual budget proposals following the second tranche of public consultation on the Emergency Budget (Consultation part 2). CARRIED
	Link for the webpage for the Annual Budget 2020/2021submission volumes: https://www.aucklandcouncil.govt.nz/have-your-say/topics-you-can-have-your-say-on/annual-budget-2020-2021/Pages/submissions-received-.aspx

19 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Governing Body Member Update

Resolution number OP/2020/45

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:

That the Ōtara-Papatoetoe Local Board:

a) receive the verbal reports from the Manukau Ward Councillors.

CARRIED

1.34 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Lotu Fuli
Deputy Chairperson	Dr Ashraf Choudhary, QSO, JP
Members	Apulu Reece Autagavaia
	Dr Ofa Dewes
	Swanie Nelson
	Ross Robertson, QSO, JP
	Dawn Trenberth

	Councillor Alf Filipaina
	Councillor Efeso Collins

A copy of the Ōtara- Papatoetoe Local Board submission to the Government Policy Statement of Land Transport 2021 was tabled at the meeting.