Ōrākei Local Board

OPEN MINUTES

Minutes of the extraordinary meeting of the Ōrākei Local Board using electronic means on Thursday, 7 May 2020 at 5.00pm. A written summary will be uploaded to the Auckland Council website.

present

Chairman	Mr Scott Milne, JP
Deputy Chairman	Sarah Powrie
Members	Troy Churton
	Colin Davis, JP
	Troy Elliott
	Margaret Voyce
	David Wong, JP

Note:   All members attended via electronic link.

Ōrākei Local Board 07 May 2020

1          Welcome

Chairman Scott Milne opened the meeting and welcomed those present.

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Leave of Absence

There were no requests for leave of absence.

5          Acknowledgements

There were no acknowledgements.

6          Petitions

There were no petitions.

7          Deputations

There were no deputations.

8          Public Forum

There was no public forum.

9          Extraordinary Business

There was no extraordinary business.

10	Local board decisions and input into the Annual Budget 2020/2021
	The Annual Budget 2020/2021 Ōrākei Local Board written feedback was tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2020/46 MOVED by Member C Davis, seconded by Deputy Chairman S Powrie: That the Ōrākei Local Board: a) receive consultation feedback on the Ōrākei Local Board priorities for 2020/2021. b) note that 53 per cent of submitters support most of the proposed Ōrākei Local Board priorities for 2020/2021 and 33 per cent of submitters support all the proposed Ōrākei Local Board priorities which are: i) Priority 1: Prioritising our natural environment working with the community, including Ngāti Whātua Ōrākei to improve water quality in Ōkahu Bay and to develop an integrated plan for Pourewa Valley. ii) Priority 2: Continue advocating for transport initiatives, including the Gowing Drive linkage to the Glen Innes to Tāmaki Drive Shared Path, and wider safety improvements. iii) Priority 3: Community and park facility upgrades will continue, along with our commitment to ensuring our heritage assets are protected. iv) Priority 4: We will support regional events, and seek funding for projects to support these locally, such as America’s Cup 2021. v) Priority 5: The Glen Innes Business Association was proposing to expand the boundary of the Business Improvement District (BID) into the Ōrākei Local Board area but has now deferred this request. c) receive consultation feedback on regional proposals in the Annual Budget 2020/2021. d) provide the following feedback on the Annual Budget 2020/2021: i) does not support the proposed changes to the waste management targeted rate, and requests further consultation be undertaken considering the COVID-19 pandemic. ii) supports the proposed changes to the refuse collection in former Auckland City and Manukau City and requests further consultation be undertaken considering the COVID-19 pandemic. iii) supports the proposed changes to the Waitākere rural sewerage service and targeted rate. iv) supports the proposed changes to the pool fencing inspections targeted rate. e) agree that the meeting and further discussion of Item 10: Local board decisions and input into the Annual Budget 2020/2021 be adjourned to 3.00pm on Monday, 18 May 2020 via Skype for Business once details of the proposed Auckland Council emergency budget to help manage the financial impact of the COVID-19 pandemic has been made available to the Board for its consideration. CARRIED
	Attachments a     7 May 2020 - Ōrākei Local Board - Item 10: Local board decisions and input into the Annual Budget 2020/2021, tabled documents

The meeting adjourned at 5.46pm.

Minutes of the extraordinary meeting of the Ōrākei Local Board reconvened from Thursday, 7 May 2020, using electronic means, on Monday, 18 May 2020 at 3.05pm. A written summary will be uploaded to the Auckland Council website.

present

Chairman	Mr Scott Milne, JP
Deputy Chairman	Sarah Powrie
Members	Troy Churton
	Colin Davis, JP
	Troy Elliott
	Margaret Voyce
	David Wong, JP	from 3.15pm, Item 10

Note:   All members attended via electronic link

Ōrākei Local Board 07 May 2020

10

Local board decisions and input into the Annual Budget 2020/2021 (continued)

Resolution number OR/2020/48

MOVED by Chairman S Milne, seconded by Member C Davis:

That the Ōrākei Local Board:

a) exclude the public from the following part of the proceedings of this meeting on the grounds that the general subject of the matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution relating to the Local board decisions and input into the Annual Budget 2020/2021 as follows:

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. s7(2)(i) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report contains information around potential financial implications and emerging financial risks of COVID-19 in a highly uncertain environment. The release of this information could prejudice the position of the council and CCOs in sensitive commercial arrangements and negotiations..	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public.

b) agree that relevant staff supporting the Ōrākei Local Board be permitted to remain for the confidential Item after the public has been excluded, because of their knowledge which will help the Ōrākei Local Board in its decision-making.

CARRIED

3.06pm            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

4.47pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

10	Local board decisions and input into the Annual Budget 2020/2021
	Resolution number OR/2020/49 MOVED by Member C Davis, seconded by Member M Voyce: That the Ōrākei Local Board: a) note the confidential nature of the Board’s resolutions and feedback will remain confidential for the foreseeable time or unless released by the Board via resolution. CARRIED

11	Consideration of Extraordinary Items
	There were no extraordinary items.

4.55 pm                                              The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

DATE:.........................................................................

CHAIRMAN:........................................................