Ōrākei Local Board

OPEN MINUTES

Minutes of a meeting of the Ōrākei Local Board using electronic means on Thursday, 21 May 2020 at 3.01pm. A written summary will be uploaded on the Auckland Council website.

present

Chairman	Mr Scott Milne, JP
Deputy Chairman	Sarah Powrie
Members	Troy Churton
	Colin Davis, JP
	Troy Elliott
	Margaret Voyce
	David Wong, JP

Note:   All members attended via electronic link.

Ōrākei Local Board 21 May 2020

1          Welcome

Chairman Scott Milne opened the meeting and welcomed those present.  The Board noted that Kim Lawgun, Democracy Advisor, is currently in hospital and wishes to extend its best wishes to her for a speedy and fulsome recovery.

2          Apologies

There were no apologies.

3          Declaration of Interest

Member T Churton declared an interest in Item 9.1 – Public Forum – Auckland Water Ski Club.

Member T Elliott and Member D Wong declared an interest in Item 12 – Ōrākei Local Grants Round Two 2019/2020 grant allocations.

4 Confirmation of Minutes

Resolution number OR/2020/46

MOVED by Chairperson S Milne, seconded by Member C Davis:

That the minutes of the Ōrākei Local Board meeting, held on Thursday, 16 April 2020 and the minutes of its extraordinary meeting held on Thursday, 7 May 2020, be confirmed as true and correct.

CARRIED

5          Leave of Absence

            There were no requests for leave of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

8.1	Deputation - Simon O’Connor MP - Achilles Point community concerns
	Simon O’Connor MP and Dr Paul Le Grice were in attendance to update the board on problematic behaviour happening at Achilles Point.
	Resolution number OR/2020/47 MOVED by Chairperson S Milne, seconded by Member C Davis: That the Ōrākei Local Board: a) thank Simon O’Connor MP and Dr Paul Le Grice for their attendance. b) advise Simon O’Connor MP and Dr Paul Le Grice that the Board understands that Auckland Council staff and the St Heliers Glendowie Residents Association have been working together to progress an application for funding for the installation of CCTV cameras at Achilles Point and other places where antisocial behaviour is occurring. CARRIED

8.2	Deputation - David Robertson - Generation Zero Auckland
	David Robertson and Nina Jeffs were in attendance to discuss Generation Zero’s vision for Tāmaki Drive.
	A presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2020/48 MOVED by Chairperson S Milne, seconded by Member T Churton: That the Ōrākei Local Board: a) receive the presentation and thank David Robertson and Nina Jeffs for their attendance. b) request the Chief Executive of Auckland Transport to form a working group including Ōrākei Local Board members and members of the relevant Business Associations and Residents Associations for the Bays to investigate the possibility of having certain car-free sections of Tāmaki Drive to promote cycling and walking. CARRIED
	Attachments a     21 May 2020, Ōrākei Local Board: Item 8.2 - David Robertson - Generation Zero Auckland

9          Public Forum

9.1	Public Forum - Tim Larkin - Auckland Water Ski Club
	Tim Larkin and Chris Shaw were in attendance to advocate for a new lease.
	A presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2020/49 MOVED by Member T Churton, seconded by Member M Voyce: That the Ōrākei Local Board: a) receive the presentation and thank Tim Larkin and Chris Shaw for their attendance. CARRIED
	Attachments a     21 May 2020, Ōrākei Local Board: Item 9.1 - Tim Larkin - Auckland Water Ski Club

10        Extraordinary Business

10.1	Extraordinary Business - Reopening of the Remuera Library
	The Board raised urgent concerns about the number of Community Facilities still closed in the Ōrākei Local Board area following the COVID-19 lockdown.
	Resolution number OR/2020/50 MOVED by Chairperson S Milne, seconded by Member M Voyce: That the Ōrākei Local Board: a) consider an extraordinary item “Reopening of Community Facilities” at Item 22 – Consideration of Extraordinary Items of this agenda, noting: i) the reason the matter was not on the agenda is that the matter came to light after the close of the agenda, and ii) the reason why the matter cannot be delayed until a subsequent meeting is that these facilities are currently closed following the COVID-19 lockdown. CARRIED

10.2	Extraordinary Business - Maungarei Springs Wetland
	The Board considered this item to be of urgency due to the potential impacts of the project on the ecology of the Maungarei Springs Wetland.
	Resolution number OR/2020/51 MOVED by Member M Voyce, seconded by Member C Davis: That the Ōrākei Local Board: b) consider an extraordinary item “Maungarei Springs Wetland” at Item 22 – Consideration of Extraordinary Items of this agenda, noting: i) the reason the matter was not on the agenda is that the matter came to light after the close of the agenda, and ii) the reason why the matter cannot be delayed until a subsequent meeting is contained in the tabled report, and that contracts between Auckland Council and private operators are being finalised. CARRIED

11

Ōrākei Local Parks Management Plan - approval of scope and intention to prepare the plan

Resolution number OR/2020/52 MOVED by Chairperson S Milne, seconded by Member T Elliott: That the Ōrākei Local Board: a) endorse the scope (Attachment B and C of the agenda report) and engagement approach (Attachment E of the agenda report) for development of the Ōrākei Local Parks Management Plan. b) approve public notification of its intention to prepare a local parks management plan for all local parks and reserves in the Ōrākei Local Board area and invite written suggestions on the proposed plan. c) request that Auckland Council staff work with the Waitematā Local Board to concurrently manage any changes or implementation of the Ōrākei Local Parks Management Plan that relates to Newmarket Park. d) request that the Board is provided with regular quarterly updates (at a minimum) about the development of the Ōrākei Local Parks Management Plan at the Board’s workshops to allow informal feedback to staff to guide development of the plan. e) request staff work to undertake the consultation process for the Ōrākei Local Parks Management Plan early in the 2020/2021 financial year with the view to finalising the Ōrākei Local Parks Management Plan by the end of 2021. CARRIED

12

Ōrākei Local Grants Round Two 2019/2020 grant allocations

Ann Kuruvilla, Grants Advisor was in attendance to speak to this report.

Member T Elliott declared an interest in the following grant and took no part in discussion or voting on it:

· LG2012-223 - Ellerslie Residents Association Incorporated as he is a member on the Ellerslie Residents Association’s committee.

Resolution number OR/2020/53

MOVED by Member D Wong, seconded by Deputy Chairperson S Powrie:

That the Ōrākei Local Board:

a) approve the following Ōrākei Local Board Local 2019/2020 Round Two grants:

Application ID	Applicant	Project	Allocated
LG2012-205	Bach Musica NZ Incorporated	Towards music director fees with the condition that the applicant provide one or two free community performances in the local board area	$1,000
LG2012-207	Remuera Chinese Association	Towards the costs for venue hire of Somervell Church Hall from 1 June 2020 to 31 May 2021	$1,000
LG2012-210	Remuera Business Association	Towards costs of advertising, table hire, artists, a cross-street banner and streetscape for a market day	$5,000
LG2012-214	Dance Therapy NZ	Towards costs for venue hire, programme facilitation, marketing, materials, supervision, co-ordination, client support and liaison for the “Arts 4 Us” workshops	$1,500
LG2012-215	Mountains To Sea Conservation Trust: Experiencing Marine Reserves (EMR)	Towards a funded school programme for 120 Ōrākei school senior students	$2,000
LG2012-217	Youthline Auckland Charitable Trust	Towards the annual costs for the volunteer training, triage support, supervision and telecommunications of the Helpline service	$1,500
LG2012-222	Royal New Zealand Plunket Trust	Towards costs to repair the shade sail and support poles at St. Heliers Eastern Bays Playgroup	$1,300
LG2012-212	Kohimarama School	Towards costs to purchase tools, repair the garden shed and purchase citrus trees	$3,000
LG2012-223	Ellerslie Residents Association Incorporated	Towards costs of e-waste recycling	$2,500
LG2012-224	St Heliers Village Association Incorporated	Towards costs for entertainment, marketing, street banner and road closure for St Heliers Village event in July 2020	$5,000
LG2012-228	Ellerslie Business Association	Towards costs for the Ellerslie Fairy Festival, Ellerslie Santa Parade and a community event post the COVID-19 crisis	$15,000
LG2012-209	St Heliers Bay Village Association Incorporated	Towards costs for marketing, Christmas decorations and entertainers for a Christmas event	$5,000
LG2012-202	Kohimarama Bowling Club Incorporated	Towards costs for purchasing bowling balls	$2,000
LG2012-203	St Heliers Bay Croquet Club	Towards lawn maintenance costs	$1,000
LG2012-219	East City Community Trust	Towards costs to purchase volleyball posts and nets at the stadium	$3,000
LG2012-221	College Rifles Rugby Union Football and Sports Club Inc	Towards the costs for the weekly and quarterly field maintenance	$3,000
Total			$52,800

b) approve the following Ōrākei Local Board Multiboard 2019/2020 Round Two grants:

Application ID	Application	Project	Allocated
MB1920-243	Anxiety New Zealand Trust	Towards venue hire, psychologist fees, printed resources and administration costs to deliver a series of community workshops from June 2020 to May 2021	$500
MB1920-275	The Reading Revolution	Towards wages for the manager of the reading programme	$2,000
MB1920-294	OUTLine New Zealand Incorporated	Towards a portion of the general operating expenses including telephone and internet costs, printing, insurance, clinical supervision wages, training fees and volunteer costs	$500
MB1920-2122	Action Education Incorporated	Towards the annual cost of office rent from 1 June 2020 to 31 May 2021	$200
Total			$3,200

c) request all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation and the event or project including the Ōrākei Local Board logo on marketing material, product and/or promotional media/statements.

d) request that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend.

e) decline the following Ōrākei Local Board Local and Multiboard 2019/2020 Round Two grants:

Application ID	Applicant	Project	Decline reason
LG2012-216	Accurate Software Solutions Limited	Towards costs to purchase and plant trees and administration costs	Insufficient funds to support lower priority applications
LG2012-226	Mad Ave Community	Towards costs including facilitator fees, project management, administration, resources and marketing costs for River Talks 2020	Limited Ōrākei community benefit
LG2012-211	Auckland Badminton Association Incorporated	Towards costs of the coach’s salary and shuttles for the junior development programme from May to October 2020	Insufficient funds to support lower priority applications
LG2012-220	Tennis Auckland Region Incorporated	Towards costs for pathway lighting, system installation, connecting the tennis courts and main building at Scarbro Tennis Centre	Insufficient funds to support lower priority applications
LG2012-225	Auckland Table Tennis Association Incorporated	Towards costs for the development coach fees and new table-tennis tables and bats	Insufficient funds to support lower priority applications
MB1920-203	Epsom Chinese Association Incorporated	Towards costs for venue hire (Fickling Centre), marketing, performers fee and workshop materials for a community day on 25 July 2020	Limited Ōrākei community benefit
MB1920-259	The Kids for Kids Charitable Trust	Towards the National Young Leaders Day and the "Kids for Kids" mass choir event, including venue hire and production costs from May to November 2020	Limited Ōrākei community benefit
MB1920-281	Road Safety Education Limited	Towards the company's operational costs to manage the delivery of the Road Safety Programme across Auckland	Limited Ōrākei community benefit
MB1920-2100	The Kids for Kids Charitable Trust	Towards the National Young Leaders Day and the "Kids for Kids" mass choir event, including venue hire from 8 to 11 November 2020	Limited Ōrākei community benefit
MB1920-2110	Social Enterprise Auckland Incorporated	Towards zoom webinars, venue hire, food and drink, administration, donations, project management, video editing and contractor costs	Limited Ōrākei community benefit

CARRIED

13

Lease for additional premises to the Mens Shed Auckland East Incorporated

Resolution number OR/2020/54 MOVED by Member T Churton, seconded by Chairperson S Milne: That the Ōrākei Local Board: a) agree not to call for expressions of interest for the proposed lease of the tractor shed and adjacent areas on Waiatarua Reserve, 98 Abbotts Way, Remuera. b) note that public notification of the Board’s intention to grant a lease to the Mens Shed Auckland East Incorporated for the tractor shed and the areas around the current leased building, and tractor shed, at Waiatarua Reserve, 98 Abbotts Way, Remuera is required under the provisions of the Local Government Act (LGA) 2002. c) having due regard for any submissions, grant a lease for additional premises of 1174.7 square metres (more or less) to the Mens Shed Auckland East Incorporated for the tractor shed and the areas around the current leased building, and tractor shed, at Waiatarua Reserve, 98 Abbotts Way, Remuera on land legally described as Part Lot 3 Deposited Plan 68674 subject to the following conditions: i)       term – seven years and nine months commencing 15 May 2020 ii)      all other terms and conditions being in accord with the lease agreement between Auckland Council and the Mens Shed Auckland East Incorporated executed by Auckland Council in 2018. d) appoint a hearing panel consisting of all members of the Ōrākei Local Board to consider any submissions on the proposed lease to the Mens Shed Auckland East Incorporated for the tractor shed and the areas around the current leased building, and tractor shed, at Waiatarua Reserve, 98 Abbotts Way, Remuera, as part of the public consultation that may wish to be heard, and to make recommendations to the full board for any further decisions if required. CARRIED

14	Endorsing Business Improvement District (BID) targeted rates for 2020/2021
	Paul Thompson, BID Senior Advisor was in attendance to speak to this report.
	Resolution number OR/2020/55 MOVED by Chairperson S Milne, seconded by Member C Davis: That the Ōrākei Local Board: a)      recommend to the Governing Body the setting of the targeted rate for the Ellerslie Village Business Improvement District Programme for the 2020/2021 financial year to achieve the amount of $162,000 for Ellerslie Business Association Incorporated and include this amount in the Annual Budget 2020/2021. b)      recommend to the Governing Body the setting of the targeted rate for the Remuera Business Improvement District Programme for the 2020/2021 financial year to achieve the amount of $242,564 for The Remuera Business Association Incorporated and include this amount in the Annual Budget 2020/2021. c)      recommend to the Governing Body the setting of the targeted rate for the St Heliers Village Business Improvement District Programme for the 2020/2021 financial year to achieve the amount of $138,484 for St Heliers Village Association Incorporated and include this amount in the Annual Budget 2020/2021. CARRIED

15	Ellerslie War Memorial Hall Community Centre - Community Needs Assessment
	Peter Loud, Senior Advisor and Michelle Irving, Consultant were in attendance to speak to this report.
	Resolution number OR/2020/56 MOVED by Chairperson S Milne, seconded by Member D Wong: That the Ōrākei Local Board: a) receive the community needs assessment report on the Ellerslie War Memorial Hall Community Centre completed by Mobius Research and Strategy Limited dated April 2020. b) adopt the recommendation that Ellerslie War Memorial Hall continue to be managed as a venue for hire by council to enable continued community access. c) request that Community Places staff develop agreements with Ellerslie Plunket and the Ellerslie Community Patrol regarding their occupancies at the Ellerslie War Memorial Hall. d) request Auckland Council staff to investigate and report back to the Board on digital advertising signage for the Ellerslie War Memorial Hall and other halls in the local board area. CARRIED

16	Auckland Transport May 2020 report to the Ōrākei Local Board
	Bruce Thomas, Elected Member Relationship Manager, was in attendance to speak to this report.
	Resolution number OR/2020/57 MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie: That the Ōrākei Local Board: a) receive the Auckland Transport May 2020 update report. b) request Auckland Transport to provide a rough order of costs for the following projects: i) Six bus shelters ii) Roberta Avenue pedestrian crossing iii) Meadowbank School pedestrian crossing iv) Remuera Road Pedestrian Crossing v) Churchill Park School Pedestrian crossing vi) Bike Parking at Ōrākei and Meadowbank train stations vii) Combes Road traffic calming measures viii) Meadowbank retail area streetscape enhancement ix) Path upgrade near 20 MacPherson Street to Waiatarua Bridge x) Tahora Road traffic calming. c) request Auckland Transport staff provide a definitive list of projects including indicative start and completion times in its report to the June 2020 business meeting which will be completed using the $819,718 from the Ōrākei Local Board Community Safety Fund and which projects will be completed using the Ōrākei Local Board’s Transport Capital Fund from the list that forms resolution OR/2019/132 from the Board’s 18 July 2019 business meeting. d) urgently request for the Auckland Transport staff provide an immediate update to the Board on the level two COVID-19 transport calming and separation measures on all of Tāmaki Drive. CARRIED

17

Plan Change 31 - Additions to Schedule 14 Historic Heritage - Local board views

Resolution number OR/2020/58 MOVED by Member C Davis, seconded by Member T Churton: That the Ōrākei Local Board: a) support the overall intention of Plan Change 31 to the Auckland Unitary Plan and in particular: i) the Upland Village Historic Heritage Area on the basis of the June 2018 Historic Heritage Evaluation undertaken by The Heritage Studio on behalf of the Auckland Council's Heritage Unit ii) the Remuera Primary School War memorial Gates on the basis of the May 2018 Historic Heritage Evaluation undertaken by The Heritage Studio on behalf of the Auckland Council's Heritage Unit iii) Glenholm, 37 Portland Road, Remuera, on the basis of the June 2018 Historic Heritage Evaluation undertaken by the Auckland Council's Heritage Unit iv) the former Remuera post office building because of its considerable context value as a conspicuous landmark within the Remuera townscape and is a good representative example of a former post office building. b) appoint Member Colin Davis, Member David Wong and Member Troy Churton to speak on behalf of the local board at a hearing on Plan Change 31 to the Auckland Unitary Plan. CARRIED

18

Local board feedback on Plan Change 22 and Plan Modification 12 – additions of places of significance to Mana Whenua

Resolution number OR/2020/59

MOVED by Member C Davis, seconded by Member D Wong:

That the Ōrākei Local Board:

a) endorse its local board views as expressed at the Board’s 15 November 2018 business meeting as per Resolution number OR/2018/251 on Plan Change 22 and Plan Modification 12:

MOVED by Member C Davis, seconded by Chairperson K Parkinson:

That the Ōrākei Local Board:

· support the intent of the proposed Plan Changes to recognise and protect the cultural values of sites and places of significance to mana whenua within the Auckland region.

· provide the following feedback on the three sites specific to the Ōrākei Local Board area:

Site Name	Nominating Mana Whenua Entity	Location	Description	Landowner	Ōrākei Local Board feedback
Onepū Whakatakataka	Ngāti Whātua Ōrākei	Western section of Paritai Reserve, extending to Tamaki Drive and coast from Ngapipi road to Ngaiwi Street	Battle site	Auckland Council, Watercare Services Limited, Auckland Transport	Support in part with the exclusion of the road corridor
Te Pokanoa a Tarahape	Ngāti Whātua Ōrākei	131 Paritai Drive Orakei	Pā site / wāhi whakahirahira	Auckland Council, Auckland Transport	Support
Te Taurere	Te Ākitai Waiohua	Taylor’s Hill, Glendowie	Pā, kāinga, wāhi tapu	Auckland Council	Support if the grazing rights over Taylor's Hill remain

b)      appoint Member Colin Davis, Member David Wong and Member Troy Churton to speak on behalf of the local board views at a hearing on Plan Change 22 and Plan Modification 12.

CARRIED

19

Waka Kotahi New Zealand Transport Agency Innovating Streets for People Pilot Fund

Resolution number OR/2020/60 MOVED by Chairperson S Milne, seconded by Member M Voyce: That the Ōrākei Local Board: a)      delegate authority to Deputy Chairman Sarah Powrie to provide the Board’s feedback on the list of local projects proposed as suitable for inclusion in Auckland Council’s application to the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets Pilot Fund (ISPF) by noon on 29 May 2020. CARRIED

20

Chairman and Board Member April 2020 report

Resolution number OR/2020/61 MOVED by Member T Elliott, seconded by Chairperson S Milne: That the Ōrākei Local Board: a) receive the Chairman and Board Member report for May 2020. b) appoint Board Member Troy Elliot as the Lead with Board Member Colin Davis as Alternate for the ‘Board feedback on regional and outside organisation decisions’ topic area, noting that the Lead will work with staff to manage the Board’s response to these requests. CARRIED

21	Ōrākei Local Board Workshop Proceedings
	Resolution number OR/2020/62 MOVED by Chairperson S Milne, seconded by Member C Davis: That the Ōrākei Local Board: a) note the records for the workshops held on 2, 8, 22 and 30 April 2020. CARRIED

22        Consideration of Extraordinary Items

22.1

Reopening of Community Facilities

Resolution number OR/2020/63 MOVED by Member M Voyce, seconded by Deputy Chairperson S Powrie: That the Ōrākei Local Board: a) request that, having due cognisance of the extraordinary circumstances of COVID-19, the Remuera Library opens on Monday, 25 May 2020, and that: i) staff provide a brief plan to the Board of how this will be communicated to the community ii) if an opening date of Monday, 25 May 2020 is not possible, the Board requests that a similar plan be developed and implemented explaining the reasons why the Remuera Library cannot be opened to the public earlier than the current opening date of 2 June 2020. b) request that, having due cognisance of the extraordinary circumstances of COVID-19, the Ōrākei Community Centre opens on Monday, 25 May 2020, and that: i) staff provide a brief plan to the Board of how this will be communicated to the community; and ii) if an opening date of Monday, 25 May 2020 is not possible, the Board requests that a similar plan be developed and implemented explaining the reasons why the Ōrākei Community Centre cannot be opened to the public earlier than the current opening date of 31 July 2020. c) request that, having due cognisance of the extraordinary circumstances of COVID-19, the Saint Heliers Hall, Turua Street opens on Monday, 25 May 2020, and that: i) staff provide a brief plan to the Board of how this will be communicated to the community; and ii) if an opening date of Monday, 25 May 2020 is not possible, the Board requests that a similar plan be developed and implemented explaining the reasons why the Saint Heliers Hall, Turua Street cannot be opened to the public earlier than the current opening date of 31 July 2020. CARRIED

22.2	Extraordinary Business - Maungarei Springs Wetland
	A brief report was tabled for the Board’s consideration. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2020/64 MOVED by Member C Davis, seconded by Member M Voyce: That the Ōrākei Local Board: a)      request staff to report urgently to the Board in greater detail about the project, the impact of the project on the ecology of the Maungarei Springs Wetland and on the land which the Board has reclassified as a local purpose reserve for a community building, whether a resource consent is required and has been granted, and whether land owner consent is required from the Board; and until the Board has received and considered this report, Infrastructure & Environmental Services/Healthy Waters be requested to stop work immediately. CARRIED
	Attachments a     21 May 2020, Ōrākei Local Board: Item 22.2 - Extraordinary Business - Maungarei Springs Wetland

5.30pm                                               The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

DATE:.........................................................................

CHAIRMAN:........................................................