|
Puketāpapa
Local Board
07 May 2020
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Attendance
at local board meetings during the Epidemic Preparedness (COVID-19) Notice
period
File No.: CP2020/05191
Te take mō te
pūrongo
Purpose of the report
1. To
recommend an amendment to the local board’s standing orders in order to
provide for attendance of non-members at local board meetings via audio or
audio-visual link.
Whakarāpopototanga matua
Executive summary
2. This
report updates the local board on the temporary arrangements for local board
meetings enabled by the COVID-19 Response (Urgent Management Measures) Act 2020
and provides options for implementing similar arrangements for non-members.
3. The
COVID-19 Response (Urgent Management Measures) Act 2020 temporarily amends the
existing legislative restrictions for local government on
remote attendance for elected members and minimum quorum at local board
meetings. This now enables meetings to proceed by audio-visual link, changes
how meetings can be open to the public and how members of the public receive
the agenda and minutes.
4. The
current local board standing orders do not provide for non-members,
specifically members of the public and Māori, to give input via audio or
audio-visual link.
5. The
Local Government Act 2002 (LGA) requires that a person other than a member of
the local board may participate by means of audio link or audio-visual link if
the standing orders of the local authority permit this and if
the chair is satisfied that all conditions and requirements in
the standing orders are met. (Clause 25A(2), Schedule 7, LGA).
Local board standing orders do not currently allow for this.
6. Auckland
Council will be using Skype for Business for local board meetings. Attendance
by members and non-members (if approved) will be facilitated by phone (audio
only) or Skype video (audio-visual) via Skype for Business app.
7. An
amendment to Standing Orders to enable electronic attendance can either be
reversed at a future date or maintained to support that attendance in the
future, where it is available.
|
Ngā tūtohunga
Recommendation/s
That the Puketāpapa Local
Board:
a) note the temporary
amendments pursuant to the COVID-19 Response (Urgent Management Measures) Act
2020 which allows members to attend meetings by audio-visual link, as of
right and despite anything to the contrary in standing orders and to be
counted for the purposes of quorum.
b) amend
its standing orders by including a new Standing Order 3.3.10 that reads as
follows:
Attendance of non-members by
electronic link
A person other than a member of the local
board may participate in a meeting of the local board by means of audio link
or audio-visual link if the person is otherwise approved to participate in
accordance with Standing Orders Sections 6 and 7.
c) amend
its Standing Order 7.8.5 to provide discretion to the chair of the meeting to
decline Public Forum requests via audio or audio-visual link.
|
Horopaki
Context
COVID-19 Response (Urgent Management Measures) Act 2020
8. In
late March 2020, central government enacted an omnibus bill that amended
various acts of parliament including the LGA and the Local Government Official
Information and Meetings Act 1987 (LGOIMA).
9. The
amendments to the LGA and LGOIMA enable local authorities to have meetings by
audio-visual link (given the restrictions regarding physical distancing and
Alert Level 4) and support the effective operation of those meetings by
removing conditions associated with the right to attend meetings by audio or
audio-visual link.
10. These
amendments only apply while the Epidemic Preparedness (COVID-19) Notice 2020 is
in force and will be repealed when that notice expires or is revoked.
Amendments to LGA
11. The
amendments to the LGA modify Clause 25A, Schedule 7 so that a member of a local
authority has the right to attend any meeting by audio or audio-visual link,
regardless of what is provided for in the local authority’s standing
orders. It also modifies clause 25A so that a member attending by audio link or
audio-visual link is counted for the purposes of quorum.
Amendments to LGOIMA
12. The amendments to LGOIMA include modifying s 47 so that the
requirement for meetings of local authorities to be ‘open to the
public’ may be met during Alert Level 4 and other restrictions on
physical distancing. The amendment redefines ‘open to the public’
to mean that the local authority:
a) if
it is reasonably practicable, enables access to the meeting by broadcasting
live the audio or video of the meeting (for example, by broadcasting it on an
Internet site); and
b) does
1 or both of the following as soon as practicable after the meeting ends:
i. makes
an audio or a video recording of the meeting available on its Internet site
ii. makes
a written summary of the business of the meeting available on its Internet
site.
13. This amendment does not anticipate public involvement as part of the
meeting itself but ensures the public can access or view meeting proceedings
online (either live or after the meeting) or through reviewing the summary.
14. Other amendments to LGOIMA include:
· Modifying
s 46A so that agendas and reports for the meetings may be made available on the
local authority’s internet site instead of at offices and other physical
locations.
· Modifying
s 51 so that minutes of meetings may be made available on the local
authority’s internet site instead of at offices and other physical
locations.
· The
changes made by the COVID-19 Response (Urgent Management Measures) Act 2020 now
supersede some of the provisions in the local board standing orders and the
restrictions on physical distancing and from Alert Level 4 now limit the
opportunity for public input.
Local Board Standing Orders
15. The LGA requires local authorities to adopt a set of standing orders
for the conduct of its meetings and those of its committees (Clause 27, Sch 7).
Each local board has adopted its standing orders which have been developed from
a template.
16. As a result of the statutory amendments listed in this report, the
follow standing orders have been temporarily superseded:
· 3.3.2
Member’s status – quorum and vote
· 3.3.3
Conditions for attending by electronic link
· 3.3.4
Request to attend by electronic link
· 7.3.1
Information to be available to the public
· 7.3.2
Availability of agendas and reports
· 8.2.1
Inspection of minute books
17. There are additional provisions in standing orders that may require
further consideration if the local board wishes to enable these to continue
during the Epidemic Preparedness (COVID-19) Notice period.
These relate to input and participation by Māori and the public.
18. Clause 25A(2), Schedule 7 of the LGA requires that a person other
than a member of the local authority may participate by audio link or
audio-visual link if the standing orders of the local authority permit this and
if the chair is satisfied that all conditions and requirements in
the standing orders are met.
19. The current standing orders do not currently provide for
non-members, if required and approved to do so, to give input by means of audio
link or audio-visual link.
20. Other
participants at local board meetings include Governing Body members and
staff. The LGA and the recent amendment provide the right for any member
of a local authority or committee to attend any meeting of a local authority by
audio-visual link (unless lawfully excluded). This can be interpreted broadly
to extend to meetings where the elected member may not be a decision-maker or
be participating in the decision at all. As such, Governing Body members
participation may be by audio or audio-visual link and the process for
providing them with speaking rights remains under standing orders.
Tātaritanga me ngā
tohutohu
Analysis and advice
21. In performing their role, local boards are required to act in
accordance with the principles contained in s 14(1) of the LGA including the
requirement for the council to conduct its business in an open, transparent and
democratically accountable manner and make itself aware of and have regard to
the views of all of its communities.
22. While the LGA does not specifically require public input to be
provided for at local board meetings, the standing orders approved by the local
board reflects the principles in s 14 LGA by providing for public attendance
and enabling public input at meetings.
23. In order to continue to provide this opportunity as well as
facilitate input by Māori and the public, the standing orders require
amending.
Standing Orders Section 6 Māori Input
24. Speaking
rights for Māori organisations or their nominees are granted under
standing orders for the purpose of enabling Māori input, if any, to any
item on the agenda of a meeting.
25. To ensure
this right can be exercised during the Epidemic Preparedness (COVID-19) Notice
period, provision needs to be made enabling any input to be given by audio or
audio-visual link.
Standing Orders 7.7 Deputations and 7.8 Public Forum
26. The
provisions for public input in standing orders are one of the ways that local
boards give effect to the requirements of the LGA (s 78 and s 79).
27. The LGA
provides that in the course of its decision-making, a local authority must
consider the views and preferences of persons likely to be affected by or have
an interest in the matter. The LGA does not specify how those views are to be
obtained or what form that consideration should take. It does not require a
public forum at meetings.
28. However, the
LGA gives local authorities discretion as to how to comply with s 78 and what
to consider. Through their standing orders, local boards and the Governing Body
have chosen to enable public input through deputations and public forum at
their meetings as one way to obtain community views, among other things.
29. To ensure
this opportunity can continue to be made available during the Epidemic
Preparedness (COVID-19) Notice period, provision must be made in standing
orders to receive this by audio or audio-visual link.
Proposed amendment
30. This report recommends that input from non-members continue
to be enabled during the Epidemic Preparedness (COVID-19) Notice period. This
requires an amendment to the standing orders.
31. An amendment to standing orders requires a 75% majority
vote.
32. A similar amendment has been made by the Governing Body to their standing orders. It is desirable to ensure
consistency across the governance arms of Auckland Council. The Governing Body
resolutions are as follows:
Resolution GB/2020/33
(n) That the Governing Body
amend standing orders by inserting a new Standing Order 3.3.10 as follows:
Attendance of
non-members by electronic link A person other than a member of the Governing
Body, or the relevant committee, may participate in a meeting of the Governing
Body or committee by means of audio link or audio-visual link in emergencies if
the person is otherwise approved to participate under these standing orders
(such as under Standing Order 6.2 “Local board input” or 7.7
“Public input”.)
Resolution GB/2020/33
(p) That the Governing Body
agree to change Auckland Council’s Standing Orders to provide full
discretion to the chair of the Emergency Committee to decline public input
requests
33. The local board’s standing orders currently gives discretion
to the chair to decline deputations but not public forum requests. Giving
discretion to the chair to manage requests for public forum during this time
can ensure the requirements of the LGA regarding the provision of the
technology requirements, can be supported.
Technology options available
34. Where attendance by audio or audio-visual link
is permitted, the LGA requires that the chair of the meeting ensures:
· that
the technology for the audio link or audio-visual link is available and of
suitable quality
· that
the procedure for use of the technology will ensure that participants can hear
and be heard by each other.
35. The chair’s discretion will need to be exercised
where the technology and quality cannot be guaranteed.
36. The audio and audio-visual link options available for
non-member input are provided by Auckland Council through Skype for Business:
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Option
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Ability
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Audio
link only
Attend
Skype for Business meeting via phone.
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· No ability to see presentations being
shared or to see and be seen by local board members attending the meeting
· Only technical equipment required is a
landline or mobile telephone
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|
Audio-visual
link
Video
and audio attend Skype for Business meeting
|
· Allows non-member to see both
presentations being shared and to see and be seen by the local board members
attending
· Requires a mobile phone or a computer
device with an internet connection
|
37. If enabled under standing orders, non-members who wish to
give input would need to contact the local board with a request to attend. If
approved by the chair, information on how to join the meeting using audio and
audio-visual link options above will be sent out to the attendee by staff.
Summary of meeting
38. Where it is not reasonably practicable for the public to
attend the meeting through a broadcast and/or peruse a recording after it has
happened, a summary of the meeting will need to be provided by staff.
39. A summary in this context would
be different from the content of agendas, reports and minutes which are all
separately required to be publicly available. It should contain the thrust or
key points of the discussion or debate at the meeting keeping in mind that its
purpose is to provide an alternative to an audio or video recording of the
meeting, in a situation where the public is not able to attend and hear this
discussion themselves.
40. The ordinary definition of a
summary is a brief statement or account of the main points of something. While
the appropriate level of detail is likely to vary depending on what is being
discussed at meetings, a summary is not expected to include verbatim notes.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
41. This decision
is procedural in nature and any climate impacts will be negligible. The
decision is unlikely to result in any identifiable changes to greenhouse gas
emissions.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
42. Staff
attendance at meetings, while not specifically provided for, is a necessary
part of local board meetings and as such is expected to take place using
audio-visual link.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
43. This
report seeks to amend the local boards standing orders to enable public input
and Māori input at meetings.
Tauākī whakaaweawe
Māori
Māori impact statement
44. This report
seeks a decision that will ensure Māori input can continue to be given
during the Epidemic Preparedness (COVID-19) Notice period.
45. This will
ensure Māori are not prevented from giving input at a meeting on any
matter that may be of interest to them.
Ngā ritenga
ā-pūtea
Financial implications
46. The decision
to amend standing orders is of a procedural nature and is not considered to
have financial implications on Auckland Council.
47. The scaling
up of technology to ensure compliance with COVID-19 Response (Urgent Management
Measures) Act 2020 is being done at a cost to the council. The costs are not
known at this stage and will be factored into operational budgets.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
48. The objective of the recent legislative changes is to reduce public
health risks and ensure compliance with social distancing measures and other
restrictions in New Zealand’s COVID-19 alert levels response plan.
49. While this is
not specifically required by legislation, permitting public input by audio or
audio-visual link, if practicable, can ensure the local board can receive and
consider views of its constituents on decisions that they are making.
50. There is a
risk that the audio-visual option would only be taken up by a small number of
constituents as this would only be available to those who have the technical
devices and internet access. The software that will be used for meetings is
Skype for Business which is free to download and use. However, the internet
access costs or availability of technology/devices can be a limiting factor for
some constituents. Constituents who do not have internet access can
participate, if approved, by phone.
51. The
report is seeking discretion for the local board chair to decline public forum
requests. This delegation should be exercised with caution so as to not
undermine the intention of standing orders (which currently provided some
limited grounds to decline public input). There will be instances where it is
reasonable to decline (noting these examples are not intended to be
exhaustive), such as:
· where
the technology cannot be provided or quality cannot be assured
· a
need to manage time allocations for the agenda
· the
matter is neither urgent nor the subject of a decision to be made at the
meeting
· the
request is offensive, repetitious or vexatious.
Ngā koringa ā-muri
Next steps
52. If
approved, the amendments to standing orders can, if the local board chooses,
continue beyond the Epidemic Preparedness (COVID-19) Notice period. Enabling
these changes gives maximum flexibility for attendance of non-members at future
meetings, including those with underlying health issues or compromised immune
systems that may need to take extra precaution even after the Epidemic
Preparedness (COVID-19) Notice period has ended.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Puketapapa Local Board Standing Orders
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15
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Ngā kaihaina
Signatories
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Authors
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Polly Kenrick - Business Manager, Local Board Services
Shirley Coutts - Principal Advisor - Governance
Strategy
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Authorisers
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Louise Mason - GM Local Board Services
Nina Siers - Relationship Manager for
Maungakiekie-Tamaki Puketapapa
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Puketāpapa
Local Board
07 May 2020
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Local Board decisions and input into the
Annual Budget 2020/2021
File No.: CP2020/05367
Te take mō te
pūrongo
Purpose of the report
1. To
recommend to the Governing Body the approval of local financial matters for the
local board agreement 2020/2021, as part of the Annual Budget 2020/2021
process, that are outside of the local board’s allocated authority.
2. To
seek feedback on the proposed regional topics in the Annual Budget 2020/2021
(consultation part 1).
Whakarāpopototanga matua
Executive summary
3. Our
Annual Budget contains 21 local board agreements which are the responsibility
of local boards to agree with the Governing Body. These agreements set out
local funding priorities, budgets, levels of service and performance measures.
4. Auckland
Council publicly consulted from 21 February to 22 March 2020 to seek community
views on the proposed Annual Budget 2020/2021 and local board priorities to be
included in the local board agreements (consultation part 1).
5. Since
this consultation was undertaken, the COVID-19 pandemic has exerted significant
pressure on the council’s financial position, which will have flow on
effects for the proposed budget for the 2020/2021 financial year. The council
is now considering what those impacts are likely to be, and plan to ask
Aucklanders for their views on certain aspects of Auckland Council’s
proposed ‘emergency budget’ in response to the financial impacts of
COVID-19 (consultation part 2).
6. Local
boards are required to receive the feedback on the proposals in consultation
part 1. These proposals are not affected by the changes being considered by the
council and therefore will not be subject to further consultation. Local boards
are requested to make recommendations on financial matters and provide feedback
on regional proposals in consultation part 1 to the Governing Body for
consideration. This must be done before consultation part 2 can get underway,
so the scope of consultation part 2 is clear.
7. This report requests the local board make recommendations to the
Governing Body on local financial matters for the local board agreement, that are outside of allocated local board decision-making,
including
a) any new/amended
Business Improvement District (BID) targeted rates
b) any new/amended local
targeted rate proposals
c) proposed Locally Driven
Initiative (LDI) capital projects outside local boards’ decision-making
responsibility
d) release of local board
specific reserve funds
8. The council received feedback in person at community engagement
events, and through written forms, including online and hard copy forms, emails
and letters.
9. 4765 submissions were received across Auckland, including 76 from
the Puketāpapa Local Board Area.
10. This report summarises local consultation feedback on the proposed
Annual Budget 2020/2021, including on local board priorities for 2020/2021.
Feedback on Puketāpapa Local Board priorities for 2020/2021
11. The local board consulted on the following priorities:
· Priority
1: Developing and maintaining parks and facilities
· Priority
2: Great community outcomes through enhancing programmes and activities
· Priority
3: Protecting the natural environment and responding to climate change
12. 57 submissions were received on Puketāpapa Local Board’s
proposed priorities for 2020/2021, showing that the majority of people either
support most (44 per cent) or support all (31 per cent) of the local
board’s priorities.
Feedback on regional proposals in the
proposed Annual Budget 2020/2021 from the Puketāpapa local board area
13. This report
seeks local board views on the proposed regional Annual Budget topics
including:
· the
changes to rates and fees, key proposals:
o waste management
targeted rate
o refuse collection in
former Auckland City and Manukau City
o Waitākere rural
sewerage service and targeted rate
· the
draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan
2020/2021
· other
budget information.
14. Local board
views on these regional matters will be considered by the Governing Body (or
relevant committee) before final decisions are made on the Annual Budget
2020/2021.
15. There were 57 local responses to the proposed waste management
targeted rate increase. Of these responses, 70 per cent supported the proposed
increase and 25 per cent did not support.
16. There were 54 local responses to the proposed targeted rate increase
for refuse collection in former Auckland City and Manukau City. Of these
responses, 56 per cent support the proposed increase and 43 per cent did not
support. Among those who did not support the increase, several were interested
in standardised waste collection across the region.
17. There were 46 local responses to the proposed Waitākere rural
sewerage service and targeted rate increase. Of these responses, 56 per cent
support the proposed increase and 43 per cent did not support.
18. Six
submissions were received from the Puketāpapa Local Board area on the
draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan
2020/2021. All six submissions oppose the proposed expenditure for the felling
of exotic trees on Maunga across Tāmaki Makaurau.
19. Auckland Council also consulted on the Council-Controlled
Organisations (CCO) Review at the same time. The feedback received on this will
be presented at a later date.
|
Ngā tūtohunga
Recommendation/s
That the Puketāpapa Local
Board:
a) receive
consultation feedback on the proposed Puketāpapa Local Board priorities
for 2020/2021.
b) receive
consultation feedback on regional proposals in the Annual Budget 2020/2021
from people or organisations based in the Puketāpapa Local Board area.
c) provide
feedback on the proposed Annual Budget 2020/2021.
|
Horopaki
Context
20. Local board
agreements form part of the Auckland Council’s Annual Budget and set out
local funding priorities, budgets, levels of service and performance measures.
21. Auckland
Council publicly consulted from 21 February to 22 March 2020 to seek community
views on the proposed Annual Budget 2020/2021 and local board priorities to be
included in the local board agreements.
22. Since this
consultation was undertaken, the COVID-19 pandemic has exerted significant
pressure on the council’s financial position, which will have flow on
effects for the proposed budget for the 2020/2021 financial year. Work to date
on the proposed Annual Budget will need to be adjusted to consider the new
financial realities facing Auckland.
23. The financial
report presented to the Emergency Committee during April 2020 indicated
potential reductions in cash revenue of $350-650 million for financial year
2020/2021, depending on the length and extent of the disruption caused by
COVID-19. The Emergency Committee requested staff provide further information
to the Governing Body on the impacts of the various scenarios modelled against
a rates increase of between 0 per cent and 3.5 per cent.
24. Local boards have been asked by
the Governing Body to provide formal views on priorities for consideration in
the ‘emergency budget’. Local boards will have until 12 May 2020 to
provide their views, noting that staff are developing advice on potential local
areas for cost saving, and that this will take some time to finalise.
25. The Emergency
Committee also resolved that further public consultation on the Annual Budget
would take place, including consideration of whether to adopt a 2.5 per cent
rather than 3.5 per cent general rates increase for the 2020/2021 financial
year, amongst a suite of other
measures aimed at offering support to all ratepayers, including
businesses, facing hardship due to the impacts of COVID-19.
26. The council
is planning to ask Aucklanders for their views on certain aspects of Auckland
Council’s proposed ‘emergency budget’ in response to the
financial impacts of COVID-19. It is anticipated this will be carried out from
late May until mid-June 2020 and will be referred to as consultation part 2.
This will be in addition to the Annual Budget 2020/2021 consultation we have
already carried out from February to March 2020, referred to as consultation
part 1.
27. Consultation
part 2 is unlikely to revisit any of the specific proposals in consultation
part 1. Therefore, the local boards and the Governing Body are required to
receive the feedback on these proposals and make decisions on them. This must
be done before consultation part 2 can get underway so it is clear what
decisions have already been made, and what decisions will be made after consultation
part 2.
28. Further, some
of the proposed changes to fees and charges required a Special Consultative
Procedure (SCP) and the requirements for this were met in consultation part
1. It is important to complete this statutory process, especially where
consultation part 2 will not be relevant to the decisions on these fees and
charges.
29. This report
includes analysis of consultation part 1 feedback on the Puketāpapa Local
Board priorities for 2020/2021, and on the regional proposals in the Annual
Budget 2020/2021 from people or organisations based in the Puketāpapa
local board area.
Local financial matters for the local
board agreement
30. This report
asks the local board to agree its input and recommend any local financial
matters to the Governing Body in May 2020. This is to allow time for the
Governing Body to consider these items in the Annual Budget process.
Local targeted rate and Business Improvement District
(BID) targeted rate proposals
31. Local boards
are required to endorse any new local targeted rate proposals or BID targeted
rate proposals in their local board area (noting that any new local targeted
rates and/or BIDs must have been consulted on before they can be implemented).
32. There are
currently no new local targeted rates or BID targeted rate proposals in the
Puketāpapa Local Board area.
Funding for Locally Driven Initiatives (LDI)
33. Local boards
are allocated funding annually to spend on local projects or programmes that
are important to their communities. Local boards can approve LDI capital
projects up to $1 million, projects over that amount require approval from the
Governing Body.
34. Local boards
can recommend to the Governing Body to convert LDI operational funding to
capital expenditure for 2020/2021 if there is a specific need to do so.
Governing Body approval may be needed for the release of local board specific
reserve funds, which are funds being held by the council for a specific
purpose.
35. There are no
LDI projects over $1 million, or projects requiring the release of local board
specific reserve funds in the local board area at this stage.
Local board input on regional plans
36. Local boards
have a statutory responsibility for identifying and communicating the interests
and preferences of the people in its local board area in relation to the
context of the strategies, policies, plans, and bylaws of Auckland
Council. This report provides an opportunity for the local board to
provide input on the proposed Annual Budget.
37. Local Board
Plans reflect community priorities and preferences and are key documents that
guide both the development of local board agreements and input into regional
plans.
Council-controlled organisation (CCO)
review
38. An
independent panel was appointed by Auckland Council to examine three areas: (1)
the CCO model, roles and responsibilities, (2) the accountability of CCOs, and
(3) CCO culture. Local boards had the opportunity to provide input into this in
March 2020.
39. Auckland
Council also consulted on the review of CCOs during the same period as the
Annual Budget, from 21 February to 22 March 2020.
40. After
receiving feedback, the panel will report on key issues, community and
stakeholder feedback to the council in May 2020.
41. The panel
will provide a final report and recommendations to the council in July 2020.
Types of feedback
42. Overall
Auckland Council received feedback from 4600 individuals and 165 organisations
in the consultation period. This feedback was received through:
· Written
feedback – 1291 hard copy forms, 2107 online submissions and 422 emails.
· In
person – through 58 Have Your Say and community events.
Tātaritanga me ngā
tohutohu
Analysis and advice
43. The following graphs display demographic details of submitters from
Puketāpapa Local Board Area. This information only relates to those
submitters who provided demographic information.
Figure 1: Age and gender of submitters Table
1 Age and gender as submitters
|
Age
|
Male
|
Female
|
Gender
Diverse
|
|
< 15
|
0
|
1
|
0
|
|
15-24
|
4
|
7
|
0
|
|
25-34
|
0
|
2
|
0
|
|
35-44
|
5
|
12
|
0
|
|
45-54
|
2
|
9
|
0
|
|
55-64
|
4
|
7
|
0
|
|
65-74
|
5
|
4
|
0
|
|
75 +
|
4
|
0
|
0
|
|
Total
|
24
|
42
|
0
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Figure 2:
Ethnicity of submitters
Table 2: Ethnicity of
submitters
|
Ethnicity
|
|
|
|
#
|
%
|
|
European
|
|
|
|
30
|
48%
|
|
|
Pakeha/NZ
European
|
|
27
|
43%
|
|
|
Other European
|
|
3
|
5%
|
|
Maori
|
|
|
|
3
|
5%
|
|
Pacific
|
|
|
|
2
|
3%
|
|
|
Samoan
|
|
|
1
|
2%
|
|
|
Tongan
|
|
|
0
|
0%
|
|
|
Other Pacific
|
|
1
|
2%
|
|
Asian
|
|
|
|
30
|
48%
|
|
|
Chinese
|
|
|
12
|
19%
|
|
|
Indian
|
|
|
12
|
19%
|
|
|
Other Asian
|
|
6
|
10%
|
|
African/Middle
Eastern/Latin
|
|
4
|
6%
|
|
Other
|
|
|
|
1
|
2%
|
44. The graph below displays the type of submissions received from
Puketāpapa Local Board Area and on Puketāpapa Local Board priorities
for 2020/21.
Figure 3: Types of submissions
Figure 4: Submitter groups
45. The Puketāpapa Local Board held one Have Your Say event on 5
March 2020 at YMCA – Lynfield Youth & Leisure Centre.
Feedback received on Puketāpapa
Local Board priorities for 2020/2021
46. The Puketāpapa Local Board consulted on the following
priorities:
· Priority 1: Developing and maintaining parks and facilities
· Priority 2: Great community outcomes through enhancing programmes
and activities
· Priority 3: Protecting the natural environment and responding to
climate change
47. 57 submissions were received on Puketāpapa Local Board
priorities for 2020/2021, showing that the majority of people either support
most (45 per cent) or support all (31 per cent) of the local board’s
priorities.
Figure 5:
Support for Puketāpapa Local Board priorities 2020/2021
Feedback
received
48. Key themes across Local Board priorities were:
· Priority 1: Developing and maintaining parks and facilities
o Shade and upgrades
for playgrounds
o Improving pathway
accessibility
· Priority 2: Community outcomes through enhancing
programmes and activities
o Improving wellbeing
o Inclusion for diverse
communities
o Concern about
exclusive activities or spending for specific communities
· Protecting the natural environment and responding to
climate change
o Tree protection and
planting
o More budget for
environment
o More specific
initiatives
o Concern for
increasing population and pollution
49. Key themes across feedback received on other local topics include:
· Updating housing and improving affordability
· Better options for alternative transport modes
· Call for greater focus on core services
· Infrastructure and environmentally friendly policies to keep up with
growth
· Cost of living, living wage and increasing incomes
Overview of feedback received on the
proposed Annual Budget from Puketāpapa Local Board area
50. The proposed Annual Budget 2020/2021 sets out our priorities and how
we're going to pay for them. The regional consultation on the proposed Annual
Budget focused on changes to rates and fees, the key proposals were:
· Waste management targeted rate
· Refuse collection in former Auckland City and Manukau City
· Waitākere rural sewerage service and targeted rate.
51. The submissions received from the Puketāpapa Local Board area
on these key issues is summarised below, along with an overview of any other
areas of feedback on regional proposals with a local impact.
Waste management targeted rate
52. Aucklanders were asked about a proposal to increase the waste
management targeted rate.
Question
1: Waste management targeted rate
The
cost of responsibly dealing with our kerbside recycling (paper, cardboard and
plastics) has increased due to international market conditions.
To pay
for this we propose to charge only those who use the service by increasing the
targeted rate by $19.97 a year or $0.38 a week (the total cost changing from
$121.06 to $141.03 incl. GST).
If we
do not do this, we would have to fund the shortfall by increasing general rates
for all ratepayers, including those who don’t get a kerbside collection
service.
53. There were 57
responses to this question from the Puketāpapa Local Board area. The graph
below gives an overview of these.
Figure 6: Local support for waste
management targeted rate increase.
54. Supporters
were in favour of a fair, user pays system and were concerned about encouraging
recycling in a way that breaks even.
55. Several who were not supportive indicated the targeted rate was too
expensive and suggested less frequent collections. Others stated waste and
recycling are the responsibility of all residents and should be included in the
general rates, some with the concern targeted rates may disincentivise recycling.
56. Other comments included encouraging greater business accountability
for the costs of disposing their end products and the suggestion that targeted
rates need to be used to check on localised recycling and infrastructure.
Refuse collection in former Auckland City and Manukau
City
57. Aucklanders were asked about a proposal to increase
the refuse collection in former Auckland City and Manukau City targeted rate.
Question
2: Refuse collection in former Auckland City and Manukau City
In the
old Auckland City and Manukau City Council areas, households pay for rubbish
through a targeted rate. In other parts of the city, residents pay for their
collection via Pay As You Throw. The targeted rate for the Auckland City and
Manukau City Council areas no longer meets the cost of collection.
To
cover this extra cost we propose increasing the targeted rate in these areas by
$14.23 a year or $0.27 a week for a 120 litre bin (the total cost changing from
$129.93 to $144.16 incl. GST), and an additional $6.68 a year or $0.13 a week
for a large 240 litre bin (the total cost changing from $191 to $211.91 incl.
GST).
If we
do not do this, we would have to increase general rates for all ratepayers,
including those living outside these two areas who would subsidise residents of
old Auckland and Manukau cities.
58. There were 54 responses to this question from the Puketāpapa
Local Board area. The graph below gives an overview of
these.
Figure 7: Local Support for refuse
collection targeted rate increase for former Auckland City and Manukau City
Council Areas.
59. Supporters see the targeted rate as fair and do not want to see the
rest of Auckland subsidising refuse collection for residents of the old
Auckland and Manukau cities. Some indicated support for a pay-per-use model.
60. While several who did not support the targeted rate are concerned
the increase would be too expensive, many would like to see standardised waste
collection across the region, including pay-as-you-throw and food scrap
collection services to incentivise waste reduction and lower costs.
Waitākere rural sewerage service and targeted
rate
61. Aucklanders were asked about a proposal to increase the
Waitākere rural sewerage service and targeted rate.
Question
3: Waitākere rural sewerage service and targeted rate
Last
year we consulted on removing the septic tank pumpout service funded by a
targeted rate. While feedback indicated a willingness to go ahead with the
removal of this service in the Henderson-Massey and Upper Harbour local board areas,
residents of the Waitākere Ranges local board area said they wanted to
keep the service. The cost of delivering this service is higher than the
current targeted rate of $198.43.
Our
proposal, for those in the Waitākere Ranges local board area who want the
service, is to recover the full cost by increasing the targeted rate to between
$260 and $320 a year (incl. GST). This increase would apply from July 2021.
If we
do not do this, the council could end the service, or continue to subsidise the
cost of the service to septic tank users in the Waitākere Ranges local
board area from all general ratepayers, including those who don’t use the
service.
62. There were 46 responses to this question from the Puketāpapa
Local Board area. The graph below gives an overview of these.
Figure 8: Local support for
Waitākere rural sewerage service and targeted rate increase.
63. Supporters indicated septic tank services should be covered by
Waitākere Ranges local board area users, if they want services to
continue. Some expressed a preference for a standardised sewerage system across
Auckland, especially given the high costs, but believe that decision should be
left to the user.
64. Those who support continuing “as is" expressed that
sewerage services are a basic need that should be accessible to all and
contributed to by all.
Other feedback
65. Aucklanders were asked what is important to them and if they had any
feedback on any other issues.
66. Six local
submissions responded to the proposed changes to pool fencing inspection
charges. Five of the six were supportive of the proposed changes with the one
opposing submission suggesting any charges should be included in regular rates
as the pool is part of one’s property.
67. The table
below shows the frequency of topics addressed by submitters from the
Puketāpapa Local Board Area.
Table 3: Frequency of topics
addressed by local submitters
|
Theme
|
Count
|
|
Transport
|
7
|
|
Water
|
1
|
|
Regional
Community Services
|
3
|
|
Regional
planning
|
6
|
|
Other
Regional Services
|
7
|
|
Rating and
Funding
|
18
|
|
Revenue and
Finance
|
1
|
|
Tupuna
Maunga
|
6
|
|
Council
Controlled Services
|
1
|
|
General
Comments
|
0
|
Feedback on the draft Tūpuna Maunga o Tāmaki
Makaurau Authority – Operational Plan 2020/2021
68. Six detailed
submissions were received from the Puketāpapa Local Board area on the
draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan
2020/2021. All six submissions oppose the proposed expenditure for the felling
of exotic trees on Maunga across Tāmaki Makaurau.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
69. The decisions
recommended in this report are procedural in nature. New targeted rates and the
release of reserve funds will not have any climate impacts themselves.
70. Some of the
proposed projects these would fund may have climate impacts. The climate
impacts of any projects Auckland Council chooses to progress with as a result
of this, will be assessed as part of the relevant reporting requirements.
71. Some of the
proposed projects these would fund will be specifically designed to mitigate
climate impact, build resilience to climate impacts, and restore the natural
environment.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
72. The Annual
Budget is an Auckland Council Group document and will include budgets at a
consolidated group level. Consultation items and updates to budgets to reflect
decisions and new information may include items from across the group.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
73. Local board
decisions and feedback are being sought in this report. Local boards have a statutory
role in providing local board feedback on regional plans.
74. Local boards
play an important role in the development of the Annual Budget. Local board
agreements form part of the Annual Budget. Local board nominees have also
attended Finance and Performance Committee workshops on the Annual Budget.
Tauākī whakaaweawe
Māori
Māori impact statement
75. Many local
board decisions are of importance to and impact on Māori. Local board
agreements and the Annual Budget are important tools that enable and can
demonstrate council’s responsiveness to Māori.
76. Local board
plans, which were developed in 2017 through engagement with the community
including Māori, form the basis of local priorities. There is a need to
continue to build relationships between local boards and iwi, and the wider
Māori community.
77. The analysis
included submissions made by mana whenua and the wider Māori community who
have interests in the rohe / local board area.
78. Ongoing
conversations between local boards and Māori will assist to understand
each other’s priorities and issues. This in turn can influence and
encourage Māori participation in council’s decision-making
processes.
79. Some of the
proposed projects these would fund may have impacts on Māori. The impacts
on Māori of any projects Auckland Council chooses to progress with as a
result of this, will be assessed as part of the relevant reporting
requirements.
Ngā ritenga
ā-pūtea
Financial implications
80. This report
is seeking local board recommendations on financial matters in local board
agreements that require approval by the Governing Body.
81. Local boards
are also providing input into regional plans. There is information in the
consultation material for each plan with the financial implications of
different options.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
82. Local boards
are required to make recommendations on these local financial matters for the
Annual Budget by 15 May 2020, in order for the Governing Body to be able to
make decisions on them when considering the Annual Budget in May.
Ngā koringa ā-muri
Next steps
83. Recommendations and feedback from local boards will be provided to
the relevant Governing Body committees for consideration during decision making
on the Annual Budget.
84. The dates of these decision-making meetings are yet to be determined
as the impacts of the COVID-19 pandemic and lockdown are taken into account.
85. Local boards are requested by
the Governing Body to provide formal views on priorities for consideration in
the ‘emergency budget’ by 12 May 2020, in preparation for
consultation part 2. Staff are currently developing advice on potential local
areas for cost saving.
86. Local boards will
approve their local board agreements and corresponding work programmes for FY
2020/2021. The dates for local board workshops and business meetings, as part
of this process, are yet to be determined as the impacts of
the COVID-19 pandemic and lockdown are taken into account.
Ngā tāpirihanga
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
|
Authors
|
Selina Powell - Democracy Advisor - Puketapapa
|
|
Authorisers
|
Nina Siers - Relationship Manager for Maungakiekie-Tamaki
Puketapapa
|
