|
Puketāpapa
Local Board
07 May 2020
|
|
1 Welcome
Member
Fiona Lai delivered the welcome message.
2 Apologies
Item 10: Attendance at local board meetings
during the Epidemic Preparedness (COVID-19) Notice period was taken at this
time.
3 Declaration
of Interest
There were no
declarations of interest.
4 Leave
of Absence
There were no
leaves of absence.
5 Acknowledgements
|
5.1
|
Acknowledgements - COVID 19 Pandemic
|
|
|
|
|
|
Resolution number PKTPP/2020/46
MOVED by Chairperson H Doig, seconded by
Member E Kumar:
That the Puketāpapa Local Board acknowledges:
b)
all those in our
community who have been adversely affected by the impact of the COVID-19
pandemic
c)
the front-line and
essential services workers who are selflessly and tirelessly working to keep
us safe during this time
d)
all those organisations
and volunteers who are supporting the community through providing services
and relief for those experiencing hardship.
CARRIED
|
6 Petitions
There were no
petitions.
7 Deputations
There were no
deputations.
8 Public
Forum
There was no
public forum.
9 Extraordinary
Business
There was no
extraordinary business.
|
10
|
Attendance at local board meetings during
the Epidemic Preparedness (COVID-19) Notice period
|
|
|
Resolution
number PKTPP/2020/47
MOVED by Chairperson H Doig, seconded by Deputy
Chairperson J Fairey:
That
the Puketāpapa Local Board:
a) note the temporary amendments pursuant to the COVID-19
Response (Urgent Management Measures) Act 2020 which allows members to attend
meetings by audio-visual link, as of right and despite anything to the
contrary in standing orders and to be counted for the purposes of quorum.
b) amend
its standing orders by including a new Standing Order 3.3.10 that reads as follows:
Attendance of
non-members by electronic link
A person other
than a member of the local board may participate in a meeting of the local
board by means of audio link or audio-visual link if the person is otherwise
approved to participate in accordance with Standing Orders Sections 6 and 7.
c) amend
its Standing Order 7.8.5 to provide discretion to the chair of the meeting to
decline Public Forum requests via audio or audio-visual link.
CARRIED
|
|
11
|
Local Board decisions and input into the Annual
Budget 2020/2021
|
|
|
Samantha Tan
Rodrigo, Local Board Advisor and David Rose, Lead Financial Advisor were in
attendance to speak to the report.
|
|
|
The motion was
put in parts: clauses a-d,f, clause e to be considered at the adjourned
meeting.
|
|
|
Resolution
number PKTPP/2020/48
MOVED by Deputy Chairperson J Fairey, seconded by Member
E Kumar:
That
the Puketāpapa Local Board:
a) receive consultation
feedback on the proposed Puketāpapa Local Board priorities for
2020/2021.
b) receive consultation feedback on regional proposals in
the Annual Budget 2020/2021 from people or organisations based in the
Puketāpapa Local Board area.
c) provide the following feedback to the Governing Body on
the Annual Budget 2020/2021 regional proposals:
|
Governing Body
Proposal
|
Puketāpapa
Local Board Feedback
|
|
Waste management targeted rate
increase
|
Support the proposed increase as
waste reduction is one of the goals of the local board plan.
Note: that 70 per cent of community
feedback supported the proposed increase.
|
|
Refuse collection in former Auckland
City and Manukau City targeted rate increase
|
Support the proposed increase as
waste reduction is one of the goals of the local board plan.
Note: that community feedback was
split with interest in a standardised model across the region.
|
|
Wāitakere rural sewerage
service and targeted rate
|
This proposal is outside the board
area.
Support, in principle, the proposed
service and targeted rate in support of decisions made by the
Waitākere Local Board.
|
|
Pool fencing inspection fee changes
|
Support the proposed changes, with a
request for further investigation into phasing an equitable transition to
the proposed charging method.
|
|
Tūpuna Maunga Authority
Operational Plan
|
This proposed plan is outside the
local board’s responsibility.
Note: that there were six detailed
submissions from Puketāpapa Local Board area
|
|
HomeFit assessments for Retrofit
Your Home Scheme
|
Note: that this proposal aligns well
with the local board’s Low Carbon Action Plan particularly the action
area "Low Carbon Homes and Buildings".
|
d)
note
that the local board have until Monday, 18 May 2020 to provide its further
additional formal view on priorities for consideration in the
‘emergency budget’ and staff are currently preparing advice to
support the local board to provide feedback.
f) thank Samantha Tan
Rodrigo and David Rose for their attendance.
CARRIED
|
|
|
|
|
|
|
12 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
|
Adjournment of Meeting
|
|
Resolution
number PKTPP/2020/49
MOVED by Chairperson H Doig, seconded by
Member B Shen:
That the Puketāpapa Local Board:
a)
agree to adjourn
the meeting until Monday, 18 May 2020 at 4.00pm via SKYPE for Business
in order for the local board to consider any new information regarding the
‘emergency budget’
CARRIED
|
|
The meeting adjourned
at 10.25 am and reconvened at 18 May 2020 was/were not present.
|
Minutes of the extra
ordinary meeting of the Puketāpapa Local Board reconvened
using SKYPE for Business on Monday, 18 May 2020 at 4.00 pm.
present
|
Chairperson
|
Harry Doig
|
|
|
Deputy
Chairperson
|
Julie Fairey
|
|
|
Members
|
Ella Kumar, JP
|
|
|
|
Fiona Lai
|
|
|
|
Bobby Shen
|
|
|
|
Jon Turner
|
|
|
11
|
Local Board decisions and input into the
Annual Budget 2020/2021 continued
|
|
|
Ngā
tūtohunga
Recommendation/s
That the Puketāpapa Local
Board:
e)
provide feedback
on the emergency budget
|
Note: clause e) was taken after the
adjournment.
|
12
|
Procedural Motion to exclude the public
|
|
|
Resolution
number PKTPP/2020/50
MOVED
by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:
That the
Puketapapa Local Board:
a)
exclude the public from the following
part of the proceedings of this meeting on the grounds that the general
subject of the matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution relating
to the Local board decisions and input into the Annual Budget 2020/2021 as
follows:
11 Local
board decisions an input into the Annual Budget 2020/2021
|
Reason for passing this resolution in relation to each matter
|
Particular interest(s) protected (where applicable)
|
Ground(s) under section 48(1) for the passing of this
resolution
|
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
s7(2)(h)
The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information around potential
financial implications and emerging financial risks of COVID-19 in a highly
uncertain environment. The release of this information could prejudice the
position of the council and CCOs in sensitive commercial arrangements and
negotiations..
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
This resolution is made in reliance on section
48(1)(a) of the Local Government Official Information and Meetings Act 1987
and the particular interest or interests protected by section 6 or section 7
of that Act which would be prejudiced by the holding of the whole or relevant
part of the proceedings of the meeting in public.
b)
agree that relevant staff supporting
the Puketāpapa Local Board be permitted to remain for the confidential
item after the public has been excluded, because of their knowledge which
will help the Puketāpapa Local Board in its decision-making.
Resolutions in
relation to the confidential items are recorded in the confidential section
of these minutes and are not publicly available.
4.27 pm
The public was re-admitted.
|
|
|
restatementS
|
|
|
Resolution
number PKTPP/2020/51
MOVED by Chairperson H Doig, seconded by Member B Shen:
That
the Puketāpapa Local Board:
f)
agree that the decision and report
remain confidential until adoption of the Annual Budget FY 2020/2021.
CARRIED
|
4.30 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Puketāpapa Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
