Papakura Local Board

OPEN MINUTES

Minutes of a meeting of the Papakura Local Board held via Skype for Business on Wednesday 27 May 2020 at 4.37pm. Either a recording or written summary will be uploaded on the Auckland Council website.

present

Chairperson	Brent Catchpole
Deputy Chairperson	Jan Robinson
Members	Felicity Auva'a
	George Hawkins (absent from 4.46pm – 4.54pm – item 8.1)
	Sue Smurthwaite

ABSENT

Member

Keven Mealamu

Also present

Councillor	Angela Dalton, until 5.17pm
Councillor	Daniel Newman, JP, until 5.20pm

Papakura Local Board 27 May 2020

1          Welcome

Member Felicity Auva’a led the meeting in prayer.

2          Apologies

Resolution number PPK/2020/61

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:

That the Papakura Local Board:

a) accept the apology from member Keven Mealamu for absence.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number PPK/2020/62

MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite:

That the Papakura Local Board:

a)      confirm the ordinary minutes of its meeting, held on Wednesday 6 May 2020, as true and correct.

CARRIED

5          Leave of Absence

There were no requests for leave of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

8.1	Deputation - Papakura Business Association
	Resolution number PPK/2020/63 MOVED by Chairperson B Catchpole, seconded by Member G Hawkins: That the Papakura Local Board: a)      thank Tracy Shackleton and team from the Papakura Business Association, for their presentation regarding CCTV funding. CARRIED
	Attachments a     Papakura Local Board Meeting 27 May 2020 - Papakura Business Association Deputation

Secretarial note: item 8.2 was taken after item 11

8.2	Deputation -  Bruce Pulman Park
	Resolution number PPK/2020/64 MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite: That the Papakura Local Board: a)      thank Gary Troup and Steven Bartholomew from Bruce Pulman Park, for their presentation on the activities of Bruce Pulman Park. CARRIED

Secretarial note: item 9 was taken before item 8.2

9          Public Forum

There was no public forum.

10        Extraordinary Business

There was no extraordinary business.

11	Governing Body Member's Update
	Resolution number PPK/2020/65 MOVED by Chairperson B Catchpole, seconded by Member G Hawkins: That the Papakura Local Board: a)      receive Councillor Angela Dalton’s and Councillor Daniel Newman’s written and verbal updates. CARRIED
	Attachments a     Papakura Local Board meeting 27 May 2020 - Governing Body Member's update - Cr Angela Dalton written update b     Papakura Local Board meeting 27 May 2020 - Governing Body Member's update - Cr Daniel Newman written update

12	Chairperson's Update
	Resolution number PPK/2020/66 MOVED by Chairperson B Catchpole, seconded by Member F Auva'a: That the Papakura Local Board: a)      receive the written and verbal report from the Papakura Local Board Chairperson. CARRIED
	Attachments a     Papakura Local Board meeting 27 May 2020 - Chairman's written update

13	Auckland Transport May 2020 report to the Papakura Local Board
	Resolution number PPK/2020/67 MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson: That the Papakura Local Board: a)      receive the Auckland Transport April 2020 monthly update report as provided in Attachment A to the report entitled “Auckland Transport May 2020 report to the Papakura Local Board” b)      request Auckland Transport to pursue, through a business case to New Zealand Transport Agency for co-funding,  117 at-grade car parks at the Papakura train station made up of 91 carparks on KiwiRail land to the north-east and a further 26 car parks on the Kiwirail land to the south-west of the station (subject to that land being available to lease), as provided in Attachment B  to the report entitled “Auckland Transport May 2020 report to the Papakura Local Board” c)      notes that Auckland Transport has advised the board since this report was written that Kiwirail is reconsidering leasing the land to the south west of the station due to upcoming rail project work which potentially puts 26 out of the 117 car parks in jeopardy d)      notes Auckland Transport’s recent advice that other options for additional car-parks was considered during the business case process, however this work was put on hold awaiting further direction from the Papakura Local Board on its preferred option e)      requests urgent information of other alternatives for at-grade carparks to mitigate the potential unavailability of the Kiwirail site at the south west of the station so at least 117 car parks can be delivered immediately f)       consistent with the underlying objectives of its One Local Initiative, request Auckland Transport to work with the board to undertake an investigation into train station access improvements, for all modes of transportation, due to the limitations of increasing park and ride capacity at the Papakura train station, and seek agreement from the Governing Body and New Zealand Transport Agency that the remainder of the OLI funding in the RLTP (including the subsidy from NZTA) can be used to implement the agreed improvements from this investigation g)      tables the letter from the previous Auckland Transport Chair Dr Lester Levy as an attachment to the minutes in support of resolution f) above. CARRIED
	Attachments a     Papakura Local Board business meeting 27 May 2020 - Auckland Transport report - Dr Lester Levy letter to the Papakura Local Board 6 May 2019

Secretarial note:

Member Felicity Auva’a abstained from voting on the grant MB1920-271, Counties Manukau Sports Foundation, due to a declared conflict of interest.

14

Papakura Local Grant Round Two and Multi-Board Grant Round Two 2019/2020

Resolution number PPK/2020/68

MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite: 

That the Papakura Local Board:

a)      agree to fund, part-fund or decline the following Papakura Local Board Grants Round Two 2019/2020 applications:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount granted
LG2014-202	The Rising Foundation Trust	Community	Towards programme co-ordinator costs for The Rising Foundation Trust	$3,460.00	$1,000.00
LG2014-204	Papakura Business Association	Arts and culture	Towards costs to install the Matariki flags in Great South Road, Papakura.	$2,400.00	$2,400.00
LG2014-205	Auckland Southern District Chinese Association Incorporated	Community	Towards venue hire, financial auditing, costume making activities, Maori cross-cultural activities and transportation costs for the Auckland Southern District Chinese Association.	$5,000.00	$1,000.00
LG2014-206	Papakura Community Trust	Sport and recreation	Towards costs for sports equipment and percussion instruments for the Red Hill Community Centre.	$4,204.91	$2,500.00
LG2014-207	Tai Brown	Community	Towards venue hire, sausages, drinks, vouchers, promotional printing and t-shits for the graduation of participants in the men’s counselling workshops in Papakura.	$1,000.00	$0.00 declined -  lower priority
LG2014-208	NZ Premiershow Dog of the Year Incorporated	Community	Towards cost for the purchase of prizes and hireage of the evening tables and chairs	$2,682.02	$0.00 declined -  lower priority
LG2014-209	Great Potentials Foundation	Community	Towards costs of two new laptop computers for the Great Potentials service centre.	$3,830.22	$0.00 declined -  lower priority
LG2014-211	Life Education Trust Counties Manukau	Community	Towards educational resources, insurance, salary and professional development of the Life Education co-ordinators at Strathallan School.	$5,000.00	$0.00 declined -  lower priority
LG2014-213	The Youth Spaces Charitable Trust	Sport and recreation	Towards venue hire for the sports activities at the Bruce Pulman Park.	$5,000.00	$1,500.00
LG2014-215	South Auckland Performing Arts Competition Society (SAPACS) Incorporated	Arts and culture	Towards venue hire of the Hawkins Theatre for the SAPACS Performing Arts Festival 2020.	$10,043.67	$3,000.00
LG2014-217	Papakura Contract Bridge Club Incorporated.	Community	Towards costs of a defibrillator for the Bridge Club in Papakura.	$4,500.00	$0.00 declined -  lower priority
LG2014-218	Youthline Auckland Charitable Trust	Community	Towards Youthline’s Helpline operational costs, volunteer triage support and supervision costs.	$5,000.00	$500.00
LG2014-219	Papakura City Brass	Arts and culture	Towards shirts and hats with band branding.	$4,000.00	$0.00 declined -  lower priority
LG2014-220	Auckland Sexual Abuse Help Foundation Charitable Trust	Community	Towards resources, transport and operating costs of the "We Can Keep Safe pre-school programme".	$2,111.00	$0.00 declined -  lower priority
LG2014-221	Merrin Brown	Community	Towards venue hire, sausages, drinks, vouchers, promotional printing and t-shits for graduation of participants from  the women’s counselling workshops in Papakura.	$1,000.00	$0.00 declined -  lower priority
LG2014-222	Shiloh Creative Life Centre Charitable Trust	Community	Towards venue hire and participation fees for the "Youth Tribe Arts Leadership Programme" in Papakura.	$8,234.24	$0.00 declined -  lower priority
LG2014-223	New Foundations Trust	Community	Towards a contribution for facilitators costs for the “lead the way” programme at Papakura Intermediate.	$3,600.00	$2,000.00
LG2014-225	Bruce Pulman Park Trust	Sport and recreation	Towards venue hire of the Bruce Pullman Park for youth activities.	$5,000.00	$0.00 declined -  lower priority
LG2014-226	Papakura City Football Club	Sport and recreation	Towards coaching course fees for junior and youth level coaching.	$5,000.00	$1,500.00
LG2014-228	Children's Autism Foundation	Community	Towards contractor and administration costs of outreach sessions in homes of autistic children in Papakura.	$4,500.00	$0.00 declined -  lower priority
LG2014-229	New Zealand Kennel Cub (trading as Dogs New Zealand)	Events	Towards set-up and pack-down costs of the grandstand for exhibitors at the 2020 National Dog Show held in Papakura.	$5,000.00	$0.00 declined -  lower priority
LG2014-230	Shiloh Creative Life Centre Charitable Trust	Community	Towards participant costs, including fees and venue hire for the "dads and lads" fishing programme.	$5,637.28	$500.00
LG2014-231	New Netball Team Limited	Sport and recreation	Towards venue hire for the Bruce Pulman Park for the hosting of the round robin games of the Northern Star regional team.	$1,000.00	$1,000.00
LG2014-233	Action Education	Arts and culture	Towards workshop costs for the spoken word programme in Papakura,	$3,000.00	$2,000.00
Total				$100,203.34	$18.900.00

b)      agree to fund, part-fund or decline the following Papakura Multi-Board Local Grants Round Two 2019/2020 applications:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount granted
MB1920-206	KidsCan Charitable Trust	Community	Towards programme items including food, raincoats, shoes and socks for children attending KidsCan low decile partner schools within the Papakura area.	$6,000.00	$1,500.00
MB1920-2100	The Kids for Kids Charitable Trust	Arts and culture	Towards the National Young Leaders Day and the "Kids for Kids" mass choir event, including venue hire from 8 to 11 November 2020.	$1,600.00	$1,000.00
MB1920-2103	Skatepark Maintenance Services Limited	Sport and recreation	Towards skatepark supervision and an activation programme for the skateparks in Takanini, Mangere Mountain and Pukekohe.	$27,000.00	$0.00 declined -  lower priority
MB1920-2108	Rainbow Youth Incorporated	Community	Towards the "Peer Support groups" for Rainbow Youth from 1 June 2020 to 31 May 2021	$2,870.00	$500.00
MB1920-2109	LifeKidz Trust	Community	Towards play equipment and support worker wages.	$2,000.00	$500.00
MB1920-2112	Fresh Movement Arts Trust	Arts and culture	Towards the Fresh Movement Arts tour in partnership with the Revo Tour in schools from 1 June to 30 October 2020.	$2,000.00	$1,000.00
MB1920-2113	Mobility Assistance Dogs Trust	Community	Towards veterinary costs for the puppies in prison programme.	$3,000.00	$0.00 declined -  lower priority
MB1920-2114	Auckland Basketball Services Limited	Sport and recreation	Towards the junior coaching programme including coaching fees, promotion and administration. from 1 July to 15 December 2020.	$5,000.00	$0.00 declined -  lower priority
MB1920-2115	The Operating Theatre Trust, trading as Tim Bray Theatre Company	Arts and culture	Towards the 'Gift a Seat' outreach programme to enable children from low decile schools to experience live children’s theatre from 21 September to 18 December 2020.	$3,000.00	Withdrawn
MB1920-2117	CLM Counties Manukau Limited	Sport and recreation	Towards a community hydrohub, a portable solar powered water dispenser.	$5,000.00	$0.00 declined -  lower priority
MB1920-213	Fix Up, Look Sharp	Community	Towards venue hire, transport, mobile phone and storage leasing costs.	$2,000.00	$1,000.00
MB1920-258	Te Whānau Tupu Ngātahi o Aotearoa - Playcentre Aotearoa	Community	Towards research costs at five local board Early Childhood Education centres in south Auckland.	$1,500.00	$0.00 declined -  lower priority
MB1920-263	Parenting Place Charitable Trust	Community	Towards the delivery costs of life skills, mental health and wellbeing presentations.	$5,000.00	$1,000.00
MB1920-267	Training and Budget Services Incorporated.	Community	Towards rental costs of the organisation’s office space.	$5,000.00	$0.00 declined -  lower priority
MB1920-281	Road Safety Education Limited	Community	Support towards the company's operational costs to manage the delivery of Road Safety Programme across Auckland	$3,000.00	$0.00 declined -  lower priority
MB1920-290	Kiwi Harvest Limited	Community	Towards driver wages and operational expenses.	$4000,00	$500.00
MB1920-293	Age Concern Auckland Incorporated	Community	Towards salary costs, supervision, phone, vehicle and travel costs.	$3000,00	$1,000.00
MB1920-294	OUTLine New Zealand Incorporated	Community	Towards a portion of general operating expenses including volunteer training, clinical supervision, advertising, stationary, insurance, Information technology costs, training fees and volunteer costs.	$2,100.00	$0.00 declined -  lower priority
Total				$51,570.00	$8,000.00

CARRIED

Resolution number PPK/2020/69

MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite: 

That the Papakura Local Board:

c)      agree to fund the following Papakura Multi-Board Local Grants Round Two 2019/2020 application:

MB1920-271

Counties Manukau Sports Foundation

Events, Sport and recreation

Towards venue hire and event co-ordinator costs for the 2020 Counties Manukau Sporting Excellence Awards.

$2,500.00

$500.00

Note: Member Felicity Auva’a abstained from voting on this item due to a declared conflict of interest.

CARRIED

Resolution number PPK/2020/70

MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite:

That the Papakura Local Board:

d)      reallocate $5,000 from ‘Takanini Business Association pre BID establishment research project’ 2019/2020 work programme line 3108 and $5,700 from ‘Local Civic Events – Papakura’ 2019/2020 work programme line 290 to ‘Community Grants (PPK)’ 2019/2020 work programme line 346

e)      reallocate $8,000 from ‘Community Volunteer Awards – Papakura’ 2019/2020 work programme line 291 to ‘Community Grants (PPK)’ 2019/2020 work programme line 346.

CARRIED

15

Elliot Street to Pescara Bridge Shared Path

Resolution number PPK/2020/71 MOVED by Chairperson B Catchpole, seconded by Member F Auva'a: That the Papakura Local Board: a)      approve the concept design for a new shared path linking Elliot Street to Pescara Bridge, as detailed in Attachment A of the report entitled “Elliot Street to Pescara Bridge Shared Path” b)      note the Auckland Transport report to the Papakura Local Board in April 2020 recommended allocating 50 per cent of the available Local Board Transport Capital Fund being $1,066,307 as a contribution to the shared path c)      allocate 50 per cent of the Papakura Local Board Transport Capital Fund as per Auckland Transport’s recommendation in b) amounting to $1,066,307, which together with the allocation from the previous Papakura Local Board of $1,280,000 brings the board’s allocation for the project to $2,346,307 d)      request that Auckland Transport supported by Community Facilities progress a business case urgently to the New Zealand Transport Agency for the remainder of the funding required to deliver the Elliot Street to Pescara Bridge shared path project.   CARRIED

16

Approval for a new road name at 295 Hingaia Road, Hingaia

Resolution number PPK/2020/72 MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite: That the Papakura Local Board: a)      approve the following four new road names within the development at 295 Hingaia Road, Hingaia, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60311739, SUB60223353 and LUC60311311): i)       Public Road 1: Toitoi Circle ii)      Public Road 2: Tipa Drive iii)     Public Road 3: Hikihiki Drive iv)     Commonly Owned Access Lot (COAL) 4: Kōpī Lane. CARRIED

17	Endorsing Business Improvement District (BID) targeted rates for 2020/2021
	Resolution number PPK/2020/73 MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson: That the Papakura Local Board: a)      recommend to the Governing Body the setting of the targeted rate for inclusion in the Annual Budget 2020/2021 for the following Business Improvement District (BID) programme:          i) $250,000 for Papakura Business Association. CARRIED

18	Waka Kotahi New Zealand Transport Agency Innovating Streets for People pilot fund
	Resolution number PPK/2020/74 MOVED by Chairperson B Catchpole, seconded by Member G Hawkins: That the Papakura Local Board: a)      support the “Broadway Papakura – shared space” project being included in Auckland Council’s application to the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets Pilot Fund (ISPF). CARRIED

19

Local board feedback on Plan Change 22 and Plan Modification 12 – additions of places of significance to Mana Whenua

Resolution number PPK/2020/75 MOVED by Chairperson B Catchpole, seconded by Member F Auva'a: That the Papakura Local Board: a)      support the changes to Plan Change 22 and Plan Modification 12, noting the following Papakura specific site: i)            site 99 Ōpāheke b)      appoint Chairperson Brent Catchpole to speak on behalf of the local board views at a hearing on the plan changes. c)      delegate authority to the Papakura Local Board chairperson to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing. CARRIED

20	Urgent Decision - Papakura Local Board feedback on the draft Government Policy Statement on Land Transport for 2021/22– 2030/31 (GPS2021) and the draft National Rail Plan
	Resolution number PPK/2020/76 MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite: That the Papakura Local Board: a)      note the urgent decision endorsing the Papakura Local Board feedback on the draft Government Policy Statement on Land Transport for 2020/22 – 2030/31 (GPS2021) and the draft National Rail Plan detailed as Attachment A to this report. CARRIED

21

Papakura Local Board Achievements Register 2019-2022 Political Term

Resolution number PPK/2020/77

MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite:

That the Papakura Local Board:

a)      request the following new achievements be added to the Papakura Local Board Achievements Register for the 2019-2022 political term:

Date	Achievement
17 April 2020	Attended the Local Board Chairs weekly COVID-19 operational briefing
20 April 2020	Attended the Papakura Crimewatch monthly meeting
21 April 2020	Attended the Kuraconnect meeting
22 April 2020	Attended the MDCAT Papakura Community meeitng
23 April 2020	Attended the Local Board Chairs weekly COVID-19 operational briefing
28 Aprl 2020	Attended the monthly Papakura Business Association meeting
28 Aprl 2020	Attended the monthly Neighbourhood Support meeting
29 April 2020	Attended the Local Board Chairs Briefing with Chair and Deputy Chair of the Finance & Performance Committee
30 April 2020	Attended the Local Board Chairs weekly COVID-19 operational briefing
1 May 2020	Attended the Working Group Hui – Papakura MDCAT Crisis/Recovery Directory
4 May 2020	Attended the Local Board - Finance Briefing
5 May 2020	Attended the Papakura Business Association quarterly update meeting
5 May 2020	Attended the Kuraconnect meeting
6 May 2020	Attended the Finance and Performance Committee workshop (Annual Budget 2020/2021)
7 May 2020	Attended the Local Board Chairs weekly COVID-19 operational briefing
12 May 2020	Attended the Chairs Briefing
13 May 2020	Attended the MDCAT Papakura Community meeitng
13 May 2020	Attended the Finance and Performance Committee workshop (Annual Budget 2020/2021 - feedback)
14 May 2020	Attended the Emergency Committee Meeting
14 May 2020	Attended the Local Board Chairs weekly COVID-19 operational briefing
15 May 2020	Attended the MDCAT Papakura Volunteer Army Working Group Meeting
18 May 2020	Attended an interview with Mikaira
19 May 2020	Attedned the Kuraconnect Steering Group meeting
19 May 2020	Attended the CAB Service Framework Political Advisory Group meeting
20 May 2020	Attended the Finance and Performance Committee workshop (Annual Budget 2020/2021)
20 May 2020	Attended the MDCAT Papakura Communit Network Representatives Meeting

CARRIED

22	Papakura Local Board Governance Forward Work Calendar - May 2020
	Resolution number PPK/2020/78 MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson: That the Papakura Local Board: a)         note the Governance Forward Work Calendar as at 21 May 2020. CARRIED

23	Papakura Local Board Workshop Records
	Resolution number PPK/2020/79 MOVED by Chairperson B Catchpole, seconded by Member F Auva'a: That the Papakura Local Board: a)      note the Papakura Local Board Workshop Records held virtually on: i)       22 April 2020 ii)      29 April 2020 iii)     6 May 2020 iv)     13 May 2020. CARRIED

24        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

25	Procedural motion to exclude the public
	Resolution number PPK/2020/80 MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson: That the Papakura Local Board: a)      agree to consider item C1, Papakura Local Board feedback on the 2020/2021 draft Annual Budget, in the open section of the meeting noting that the report and attachment remain confidential. CARRIED

C1

Papakura Local Board feedback on the draft 2020/2021 Annual Budget (also known as the Emergency Budget)

Resolution number PPK/2020/81 MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson: The Papakura Local Board: a)         endorse the Papakura Local Board feedback on the draft 2020/2021 Annual Budget (also known as the Emergency Budget). b)         agree the report entitled ‘Papakura Local Board feedback on the 2020/2021 draft Annual Budget (also known as the Emergency Budget)”’, remain confidential for the reasons indicated at this time and until: i)       the Emergency Committee has made decisions regarding the direction of council’s responses to the financial implications of COVID-19, and ii)      council has made further disclosures via the New Zealand Exchange (NZX). CARRIED

5.55pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................