Minutes of Extraordinary Meeting of the Rodney Local Board

Rodney Local Board

13 May 2020

The Chairperson opened the meeting and welcomed those in attendance by electronic link.

There were no apologies.

Note: With the agreement of the meeting Item 10 - Attendance at local board meetings during the Epidemic Preparedness (COVID-19) Notice period was considered after Item 2 - Apologies.

Attendance at local board meetings during the Epidemic Preparedness (COVID-19) Notice period

Resolution number RD/2020/32

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:

That the Rodney Local Board:

a) note the temporary amendments pursuant to the COVID-19 Response (Urgent Management Measures) Act 2020 which allows members to attend meetings by audio-visual link, as of right and despite anything to the contrary in standing orders and to be counted for the purposes of quorum

b) amend its standing orders by including a new Standing Order 3.3.10 that reads as follows:

Attendance of non-members by electronic link

A person other than a member of the local board may participate in a meeting of the local board by means of audio link or audio-visual link if the person is otherwise approved to participate in accordance with Standing Orders Sections 6 and 7

c) amend its Standing Order 7.8.5 to provide discretion to the chairperson of the meeting to decline Public Forum requests via audio or audio-visual link.

CARRIED

3 Declaration of Interest

Chairperson P Pirrie declared an interest in item 7.1 Deputation: North West Country

4 Leave of Absence

There were no leaves of absence.

5 Acknowledgements

There were no acknowledgements.

6 Petitions

There were no petitions.

7 Deputations

7.1	Deputation: North-West Country
	No representatives from North-West Country were in attendance for this item due to the COVID-19 situation.
	Chairperson P Pirrie declared an interest in this item as he is the Manager of North West Country Incorporated and took no part in the discussion or voting on the matter. Chairperson P Pirrie vacated the chair in favour of Deputy Chairperson B Houlbrooke and left the meeting at 3.35pm
	Resolution number RD/2020/33 MOVED by Deputy Chairperson B Houlbrooke, seconded by Member D Hancock: That the Rodney Local Board: a) receive and thank North West Country Incorporated for their Annual Report 2019/2020. CARRIED
	Deputy Chairperson B Houlbrooke vacated the chair. Chairperson P Pirrie returned to the meeting and resumed the chair at 3.37pm.

8 Public Forum

There was no public forum.

9 Extraordinary Business

There was no extraordinary business.

Note: Item 10 - Attendance at local board meetings during the Epidemic Preparedness (COVID-19) Notice period was considered after Item 2 - Apologies.

Endorsing the establishment of the Warkworth Business Improvement District (BID) Programme and targeted rate 2020/2021

Claire Siddens - Principal Advisor (BIDs) was in attendance via electronic link for this item.

Resolution number RD/2020/34

MOVED by Deputy Chairperson B Houlbrooke, seconded by Chairperson P Pirrie:

That the Rodney Local Board:

a) approves the establishment of the Warkworth Business Improvement District programme and amended boundary map (V2), as shown in Attachment B

b) recommends to the Governing Body to set the Warkworth Business Improvement District targeted rate as shown in the Annual Budget 2020/2021

c) recommends the Governing Body sets a targeted rate of $500 + GST per rateable property, equating to a Business Improvement District grant sum of approx. $135,000 for the One Warkworth Business Association Incorporated.

d) writes to One Warkworth Business Association to congratulate them for their work in successfully gaining the necessary support to establish the One Warkworth Business Improvement District.

CARRIED

Kumeū-Huapai Local Indoor Court Facility Service Requirements

Justine Haves – Head of Service and Asset Planning, Roscoe Webb – Programme Principal OLIs and Jo Wiggins – Project Manager were in attendance via electronic link for this item.

Resolution number RD/2020/35

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:

That the Rodney Local Board:

a) endorse the findings of the community and stakeholder engagement process

b) approve the baseline service requirements for the proposed Kumeū – Huapai local indoor court facility on Huapai Domain for inclusion in the detailed business case:

i) Indoor sports leagues and casual play requiring two indoor courts, wooden floor and 7-10m height, court dividers (dropdown/pull back), light levels suitable for recreational badminton, equipment storage and portable scoreboard

ii) Sport and recreation programmes requiring multipurpose room and indoor-outdoor flow

iii) Accessibility for full range of disabilities requiring suitable changing and toilet facilities and parking

c) endorse further analysis during the detailed business case phase to assess the appropriate level and viability of fitness provision within the new facility

d) endorse future proofing the design of the Kumeū – Huapai local indoor court facility to accommodate an indoor cricket training facility should the Kumeū Cricket Club raise capital funds towards this additional facility in the future

e) endorse inclusion of an option for a potential facility partnership with Kumeū Racquets Club in the detailed business case to enable provision of a maximum of four squash courts, with associated online booking and access system and gallery seating, in addition to the baseline service requirements.

f) approve the development of concept design options in Huapai Domain for:

i) a two court indoor facility in Location A, adjacent winter football field 3 (refer Slide 24, Attachment A) and location D, adjacent winter football field 1 (refer Slide 25, Attachment A)

ii) a two court indoor facility plus squash courts on Location A

g) confirm the local board’s commitment to this priority local project through the 2020/2021 budget and the allocation of $1m from the Local Discretionary Initiative capex budget to support the progress and delivery of the Kumeū -Huapai local indoor court facility.

CARRIED

Rodney Local Board decisions and input into the Annual Budget 2020/2021

Resolution number RD/2020/36

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:

That the Rodney Local Board:

a) receive consultation feedback on the proposed local board priorities for the proposed Annual Budget 2020/2021 (Part 1) from people and organisations in the Rodney Local Board area and confirms that 68% of submitters either support or partially support its local board priorities 2020/2021:

i) Priority 1: Access to new bus services will be improved further by park and ride facilities at Warkworth and Kumeū-Huapai. Design work is near completion. New footpaths are being funded directly from the transport targeted rate

ii) Priority 2: The One Warkworth Business Association Inc (OWBA) is proposing a new business improvement district (BID) in our local board area, the Warkworth BID programme. If the council approves the Warkworth BID programme, it will represent 593 business ratepayers and owners, with a proposed BID targeted rate of $135,000 as of 1 July 2020

iii) Priority 3: New parks and reserves in Milldale and Riverhead will be planned as a result of new development. Growth is also making the future library needs of Warkworth a priority

iv) Priority 4: A masterplan for Green Road (Rangitopuni) Park in Dairy Flat

v) Priority 5: Continuing key initiatives to fund and improve drainage areas in the north and greater emphasis on environmental projects to improve water quality, waterways and harbours

b) receive consultation feedback on the regional proposals for the Annual Budget 2020/2021 (Part 1) from people and organisations in the Rodney Local Board area and provides the following feedback:

i) supports the waste management targeted rate

ii) supports the refuse collection in the former Auckland City and Manukau City areas

iii) supports the Waitākere rural sewerage service and targeted rate

iv) supports the draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2020/2021

c) request that the Governing Body establish the Warkworth Business Improvement District programme according to the amended boundary map (V2), as shown in Attachment A to the agenda report

d) request the Governing Body set the Warkworth Business Improvement District targeted rate at a flat rate of $500 + GST per rateable property, equating to a business improvement district grant sum of approximately $135,000 for the One Warkworth Business Association Incorporated and as shown in the proposed Annual Budget 2020/2021

e) confirm commitment to the local board’s One Local Initiative in the 2020/2021 budget and the allocation of $1m LDI capex to support its delivery

f) receive the Annual Budget 2020/2021 Part 1 submissions in Volumes 1 and 2 shown in Attachment B and C to the agenda report

g) defer providing feedback on the proposed Annual Budget (Part 2 – Emergency Budget) until consultation is completed and the consultation feedback (Part 2) is reported back to the local board for its consideration

h) delegate authority to the local board chairperson to provide formal local board feedback on the proposed Annual Budget 2020/2021 (Part 2) in response to the COVID-19 pandemic.

CARRIED

14 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

4.04pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Phelan Pirrie
Deputy Chairperson	Beth Houlbrooke	Presiding from 3.35pm – 3.37pm, Item 7.1
Members	Brent Bailey
	Steve Garner
	Danielle Hancock
	Tim Holdgate
	Louise Johnston
	Vicki Kenny
	Colin Smith