Rodney Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board held on Wednesday 20 May 2020 at 3:00pm This meeting will proceed via Skype for Business. A recording will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Phelan Pirrie

 

Deputy Chairperson

Beth Houlbrooke

Presiding 3.19pm -  3.21pm, Item 13

Members

Brent Bailey

 

 

Steve Garner

 

 

Danielle Hancock

 

 

Tim Holdgate

 

 

Louise Johnston

 

 

Vicki Kenny

 

 

Colin Smith

 

 

 

 

ALSO PRESENT

 

 

Councillor Greg Sayers

 

 

 

Glenn Wilcox

Independent Maori Statutory Board

 

 

 

 

Rodney Local Board

20 May 2020

 

 

 

1          Welcome

 

The Chairperson welcomed those in attendance by electronic link and opened the meeting with a Karakai.

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

Chairperson P Pirrie declared an interest in Item 13 - Endorsing the Business Improvement District (BID) Programme targeted rates 2020/2021.

 

4          Confirmation of Minutes

 

Resolution number RD/2020/37

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member B Bailey:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday 18 March 2020 and the extraordinary minutes of its meeting, held on Wednesday 13 May 2020, as a true and correct record.

CARRIED

Note: Chairperson P Pirrie will sign the archive hardcopy of the minutes for Wednesday 18 March 2020 and Wednesday 13 May once the local board office is re-opened.

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

 

 

11

New community lease to Royal New Zealand Plunket Trust, 66 Main Road, Kumeu

 

Karen Walby – Community Lease Specialist was in attendance via electronic link for this item.

 

Resolution number RD/2020/38

MOVED by Member B Bailey, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      grant Royal New Zealand Plunket Trust a new community lease for 85.2 square metres of land legally described as Lot 7 Deposited Plan 59377 at 66 Main Road, Kumeu (Attachment A to the agenda report) subject to the following terms and conditions:

i)       term – 10 years with one 10 year right of renewal commencing 1 June 2020

ii)      rent – one dollar ($1.00) plus GST per annum (if demanded)

iii)     the Community Outcomes Plan will be attached as a schedule to the lease agreement

b)      approve the Royal New Zealand Plunket Trust Community Outcomes Plan (Attachment B to the agenda report) which will be appended to the lease agreement

c)      note that all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

 

 

12

New community lease to Royal New Zealand Plunket Trust, 49 Commercial Road, Helensville

 

Karen Walby – Community Lease Specialist was in attendance via electronic link for this item.

 

Resolution number RD/2020/39

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      grant Royal New Zealand Plunket Trust a new community lease for the area it occupies within the Helensville War Memorial Hall complex (33.4 square metres) on land legally described as Lot 28 DP 4614 and Lot 29 DP 4614 at 49 Commercial Road, Helensville (Attachment A to the agenda report) subject to the following terms and conditions:

i)       term – five years with one five year right of renewal commencing 1 June 2020

ii)      rent – one dollar ($1.00) plus GST per annum (if demanded)

iii)     operational charge - $835.00 plus GST per annum

iv)     the community outcomes plan will be attached as a schedule to the lease agreement

b)      approve the Royal New Zealand Plunket Trust Community Outcomes Plan (Attachment B to the agenda report)

c)      note that all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

 

13

Endorsing the Business Improvement District (BID) Programme targeted rates 2020/2021

 

Claire Siddens – Principal Advisor (BID’s) was in attendance via electronic link for this item.

 

Chairperson P Pirrie declared an interest in this item as he is the Manager of North West Country Incorporated and took no part in the discussion or voting on the matter.

Chairperson P Pirrie vacated the chair in favour of Deputy Chairperson B Houlbrooke and left the meeting at 3.19pm

 

Resolution number RD/2020/40

MOVED by Member B Bailey, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2020/2021 for the following Business Improvement programmes:

i.     $180,000 for North West Country Business Association Incorporated.

CARRIED

 

Deputy Chairperson B Houlbrooke vacated the chair. Chairperson P Pirrie returned to the meeting and resumed the chair at 3.21pm.

 

 

14

Auckland Transport’s proposed revisions to the seal extension programme.

 

Murray Burt – Chief Engineer Auckland Transport was in attendance via electronic link for this item.

 

Resolution number RD/2020/41

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member S Garner:  

That the Rodney Local Board:

a)     endorse the proposed revisions to the seal extension programme as follows:

i)     increase the rate of expenditure over the next three years, and even out the        spend over the remaining years of the Long-term Plan 2018-2028 (and the        following Long-term Plan 2021-2031)

ii)    broaden the use of the existing ‘Seal Extension’ budget to make it available        for   a wider range of ‘Unsealed Road Improvements’ including road        widening, safety improvements, pavement strengthening, and seal        extensions

iii)   Auckland Transport develop a three-year rolling forward programme of        unsealed road improvements (comprising carriageway widening, safety        improvements, pavement strengthening, and seal extensions)

iv)   Auckland Transport develop an “Unsealed Road Improvement Framework”        defining quantitative criteria for selection of unsealed road improvement        treatments.

CARRIED

 

 

 

 

 

 

15

Local board feedback on Plan Change 22 and Plan Modification 12 – additions of places of significance to Mana Whenua

 

Matt Gouge – Principal Planner and Craig Cairncross – Team Leader were in attendance via electronic link for this item.

 

Resolution number RD/2020/42

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)          provides the following local board feedback and views on Plan Change 22 and Plan Modification 12:

 

i)     generally supports the proposed changes to the draft Sites and Places of Significance to Mana Whenua Overlay (the Overlay), with the exception of:

 

A)        Taurangatira (Murray Jones Reserve, Riverhead)

 

1)      does not support the introduction of the Overlay for the Murray Jones Reserve as the future impact on the Scouts and any development and proposals for their facility may be restricted as a result of the Overlay

 

2)      expresses concern that, while there is no intention to adversely affect the Scouts’ planned development, council cannot guarantee that the introduction of the Overlay will not impact the Scouts in ways that are currently unforeseen

3)      notes that Murray Jones Reserve was originally gifted to Scouts Association New Zealand before transferring to the then council

4)      notes the existing use of the Murray Jones Reserve, Riverhead, by the Scout Association of New Zealand, and their proposal to further develop their leased site in the future with a purpose built facility

B)   Te Kohuroa (Mathesons Bay, Leigh)

1)      supports the introduction of the Overlay at Te Kohuroa, Mathesons Bay, noting that any effort to expand or alter the walking track is subject to the existing overlays in the area, and the introduction of the Overlay will not materially impact the track

2)      notes that the site at Mathesons Bay is in the general location of a walking track maintained by the community, and which may be expanded in the future

C)    Te Kiri-patu-paraoa (Pakiri Regional Park)

1)     supports the introduction of the Overlay at Te Kiri-patu-paraoa, Pakiri Regional Park, but notes that the site includes an unformed legal road which may be required to become a formed road in the future.

D)   Matururu Urupa Omaha (Access Road, Omaha)

1)     supports the introduction of the Overlay at Matururu Urupa Omaha

b)      appoints Member D Hancock and Chairperson P Pirrie as the alternate, to speak on behalf of the local board’s feedback and views at the hearing on the Plan Change 22 and Plan Modification 12.

CARRIED

 

 

16

Waka Kotahi New Zealand Transport Agency Innovating Streets for People pilot fund

 

Resolution number RD/2020/43

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member B Bailey:  

That the Rodney Local Board:

a)       does not propose any projects for inclusion in Auckland Council’s Round Two application to the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets Pilot Fund by 12pm on 29 May 2020:

 

i)       the local board considers that its priority transport projects are permanent solutions and therefore not suited for the trial’s objectives

 

ii)     the local board transport capital fund budget is fully committed to the construction of footpaths

 

b)        acknowledge and support the proposed Matakana Valley Road Tactical Urbanism Upgrade trial project identified in Round One of the Innovating Streets for People Pilot Fund.

CARRIED

 

 

17

Local board feedback for inclusion in Auckland Council submissions

 

Resolution number RD/2020/44

MOVED by Chairperson P Pirrie, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      delegate authority to the chairperson to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils

b)      note that the local board can continue to use its urgent decision process to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, if the chair chooses not to exercise the delegation sought in recommendation (a)

c)      note that this delegation will only be exercised where the timeframes do not allow for local board input to be considered and approved at a local board meeting

d)      note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the next local board meeting agenda for the public record.

CARRIED

 

Note: Pursuant to Standing Order 1.9.7, Member S Garner requested his abstention be recorded.

 

Note: Pursuant to Standing Order 1.9.7, Member T Holdgate requested his dissenting vote be recorded.

 

 

 

 

 

 

18

Urgent Decision – Rodney Local Board submission on the draft Government Policy Statement on Land Transport 2021

 

Resolution number RD/2020/45

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      notes the local board’s feedback, which was to be attached to Auckland Council’s submission on the draft Government Policy Statement on Land Transport 2021 (Attachment A).

CARRIED

 

 

 

19

New road name in the Fulton Hogan Land Development Limited subdivision at 17 Old Pine Valley Road, Pine Valley

 

Resolution number RD/2020/46

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      approve the road names ‘Spark Road, Houpuni Road, Haupa Nui Road, Ruxton Road, Kuinga Street, Ora Nui Street’ for five new public roads, ‘Kete Lane’ for one private road and ‘Argent Lane’ for the extension of one existing road of the same name for the Fulton Hogan Land Development Limited subdivision (Milldale Stage 3) at 17 Old Pine Valley Road, Pine Valley, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A, B and C to the agenda report.

CARRIED

 

 

 

20

New road name in the Te Arai North Limited subdivision at Te Arai Point Road, Te Arai Point

 

Resolution number RD/2020/47

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      approve the new road name ’Manaaki Lane’ for the Te Arai North Limited subdivision at Te Arai Point Road, Te Arai Point, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A and B to the agenda report.

CARRIED

 

 

 

21

New road name in the Te Arai North Limited subdivision at Pacific Road, Te Arai Point

 

Resolution number RD/2020/48

MOVED by Chairperson P Pirrie, seconded by Member S Garner:  

That the Rodney Local Board:

a)      approve the new road name ‘Katipo Drive’ for the Te Arai North Limited subdivision at Pacific Road, Te Arai Point, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A and B to the agenda report.

CARRIED

 

 

22

Rodney Ward Councillor update

 

Ward Councillor Greg Sayers was in attendance via electronic link for this item.

 

Resolution number RD/2020/49

MOVED by Chairperson P Pirrie, seconded by Member S Garner:  

That the Rodney Local Board:

a)      thank Cr Sayers for his update on the activities of the Governing Body.

CARRIED

 

 

23

Rodney Local Board workshop records

 

Resolution number RD/2020/50

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      note the workshop records for 25 March, 1 April, 22 April and 13 May 2020.

CARRIED

 

 

24

Governance forward work calendar

 

Resolution number RD/2020/51

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      note the governance forward work calendar.

CARRIED

 

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

4.05 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................