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Upper Harbour
Local Board
08 May 2020
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1 Welcome
The Chairperson
opened the meeting and welcomed everyone.
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no leaves
of absence.
6 Acknowledgements
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6.1
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Acknowledgements - COVID-19 pandemic
response
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Resolution number UH/2020/31
MOVED by Chairperson M Miles, seconded by
Member N Mayne:
That the Upper
Harbour Local Board:
a)
acknowledge all
essential workers who have been working tirelessly during alert levels 3 and
4 to ensure all essential services continue to be made available to the
public, including but not limited to emergency services staff, health care
workers, police, bus and truck drivers, supermarket workers, and cleaning
staff.
CARRIED
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7 Petitions
There were no
petitions.
8 Deputations
There were no deputations.
9 Public
Forum
There was no
public forum.
10 Extraordinary
Business
There is no
other opportunity to consider this item prior to the deadline of 14 May 2020. It
is therefore, recommended that the local board accept discussion and
decision-making on this matter as an item of extraordinary business.
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10.1
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Extraordinary Business - Innovating Streets
Pilot Fund
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Resolution number UH/2020/32
MOVED by Chairperson M Miles, seconded by
Deputy Chairperson L Whyte:
That the Upper
Harbour Local Board:
a)
consider an
extraordinary item regarding the Innovating Streets Pilot Fund at Item 18.1
of this agenda:
i)
the reason the
matter was not on the agenda is that the item was not available until after
the close of the agenda
ii)
the reason for
urgency is that the deadline for both strategic direction and guidance and
for one expression of interest per local board is 14 May 2020 and this
is the only meeting of the Upper Harbour Local Board prior to that date.
CARRIED
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11
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Minutes of the Upper Harbour Local Board
meeting held Thursday, 19 March 2020
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Note: That
the open unconfirmed minutes of the Upper Harbour
Local Board meeting held on Thursday, 19 March 2020, are
attached at item 11 of the agenda for the information of the board only and were
confirmed under item 4 of the agenda.
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12
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Attendance at local board meetings during
the Epidemic Preparedness (COVID-19) Notice period
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Resolution
number UH/2020/33
MOVED by Member U Casuri Balouch, seconded by Member A
Atkinson:
That
the Upper Harbour Local Board:
a) note the temporary amendments pursuant to the COVID-19
Response (Urgent Management Measures) Act 2020 which allows members to attend
meetings by audio-visual link as of right and, despite anything to the
contrary in standing orders, to be counted for the purposes of quorum.
b) amend
its standing orders by including a new Standing Order 3.3.10 that reads as
follows:
i) Attendance
of non-members by electronic link: a person other than a member of the local
board may participate in a meeting of the local board by means of audio link
or audio-visual link if the person is otherwise approved to participate in
accordance with Standing Orders Sections 6 and 7.
c) amend
its Standing Order 7.8.5 to provide discretion to the chair of the meeting to
decline public forum requests via audio or audio-visual link.
CARRIED
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13
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Endorsing Business Improvement District
(BID) targeted rate for 2020/2021
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The BID Senior Advisor was in
attendance via Skype for Business to support the item.
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Resolution
number UH/2020/34
MOVED by Deputy Chairperson L Whyte, seconded by Member A
Atkinson:
That
the Upper Harbour Local Board:
a) recommend to the Governing Body the setting of
the targeted rate for inclusion in the Annual Budget 2020/2021 for the
following Business Improvement District programme:
i) $690,621
for Business North Harbour
Incorporated.
b) note
that Business North Harbour members had agreed at their 2019 Annual General
Meeting to increase the Business Improvement District grant sum by 3.1 per
cent in 2020/2021, but have since rescinded this decision in a sign of
solidarity with struggling business ratepayers.
CARRIED
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14
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New name for a road created by way of
subdivision at BB13, 61 Clark Road, Hobsonville
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Resolution
number UH/2020/35
MOVED by Member U Casuri Balouch, seconded by Member B
Neeson:
That
the Upper Harbour Local Board:
a) approve the name ‘Bodhi Lane’ for
the new private road constructed within the subdivision for BB13 being
undertaken by Classic Developments BB13 Limited at 61 Clark Road,
Hobsonville.
CARRIED
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15
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Urgent decision: Change date, time, location
and format of May 2020 Upper Harbour Local Board community forum meeting
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Resolution
number UH/2020/36
MOVED by Member B Neeson, seconded by Member A Atkinson:
That
the Upper Harbour Local Board:
a) note
the urgent decision made on 28 April 2020 as set out in Attachment A of this
agenda report, which changed the Upper Harbour Local Board community forum
meeting scheduled to be held at the Headquarters building, Buckley Avenue,
Hobsonville Point, on Wednesday 6 May 2020 at 6.30pm, to a business meeting
held via Skype for Business on Friday 8 May 2020 at 10am.
CARRIED
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18.1
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Extraordinary Business - Innovating Streets Pilot Fund
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The Relationship Manager was in
attendance via Skype for Business to support the item.
A memo and attachment were provided
for the local board’s consideration. Copies have been placed on the
official minutes and are available on the Auckland Council website as a
minutes attachment.
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Resolution number UH/2020/39
MOVED by Member N Mayne, seconded by Member U
Casuri Balouch:
That the Upper
Harbour Local Board:
a)
delegate to
Chairperson M Miles, Deputy Chairperson L Whyte, and Member A Atkinson, the
responsibility of completing and submitting an expression of interest for one
project to be considered for funding from the Waka Kotahi New Zealand
Transport Agency Innovating Streets Pilot Fund on behalf of the board, noting
that the deadline for submission
is 4pm on Thursday 14 May 2020.
b)
delegate to
Chairperson M Miles, Deputy Chairperson L Whyte, and Member A Atkinson, the
responsibility of reviewing and
ranking potential projects within the local board area that have been
proposed by staff across Auckland Transport, Auckland Council, and Panuku on
behalf of the board, noting that:
i)
the lists of
projects / initiatives generated by staff will be provided on or before Monday
25 May 2020
ii) local board feedback will need to be submitted
by Friday 29 May 2020.
CARRIED
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Attachments
a 8 May 2020 Upper Harbour Local Board - Item
18.1: Extraordinary Business - Innovating Streets Pilot Fund memo
b 8 May 2020 Upper Harbour Local Board - Item
18.1: Extraordinary Business - Innovating Streets Pilot Fund background
information
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17
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Local board decision making and input into
the Annual Budget 2020/2021
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The Relationship Manager was in
attendance via Skype for Business to support the item.
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Note: A
copy of the Upper Harbour Local Board written feedback on the Annual Budget
2020/2021 is available on the Auckland Council website at the following
location: https://www.aucklandcouncil.govt.nz/have-your-say/topics-you-can-have-your-say-on/annual-budget-2020-2021/Documents%20%20Local%20Boards%20submissions%20received/upper-harbour-written-feedback-vol-1.pdf
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Resolution
number UH/2020/40
MOVED by Chairperson M Miles, seconded by Member B
Neeson:
That
the Upper Harbour Local Board:
a) receive consultation
feedback on the proposed
Upper Harbour Local Board priorities for 2020/2021.
b) receive consultation feedback on regional
proposals in the Annual Budget 2020/2021 from people or organisations based
in the Upper Harbour Local Board area.
c) provide the following feedback to the
Governing Body on the proposed Annual Budget 2020/2021:
i)
based on feedback received
from residents in the Upper Harbour Local Board area during Consultation Part
1 (21 February to 22 March 2020), the board supports in principle the three
regional proposals which apply a user-pays approach for changes to rates and
fees (waste management targeted rate; refuse collection in the former
Auckland and Manukau city; and Waitākere rural sewerage service targeted
rate), as it is fair and reasonable to expect the cost of services to be
charged directly to users who benefit from the service.
CARRIED
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Resolution
number UH/2020/41
MOVED by
Deputy Chairperson L Whyte, seconded by Member A Atkinson:
That the Upper Harbour Local Board:
d) adjourn this item until Monday 18 May 2020 at
10am via Skype for Business, as the board is awaiting further information to
enable the formation of views and preferences as part of phase two of the
Emergency Budget.
CARRIED
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Note: The
meeting was adjourned at 10.44am.
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18 Consideration
of Extraordinary Items
Item - 18.1 Extraordinary Business -
Innovating Streets Pilot Fund - was taken prior to Item 17 – Local
board decision making and input into the Annual Budget 2020/2021
Minutes of reconvened meeting of the Upper Harbour Local Board held
via Skype for Business on Monday 18 May 2020 at 10.06am. Either a recording or written summary will be uploaded on the
Auckland Council website.
present
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Chairperson
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Margaret
Miles, QSM, JP
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Deputy
Chairperson
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Lisa Whyte
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Until 11.22am
[Item 17]
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Members
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Anna Atkinson
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Uzra Casuri
Balouch, JP
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Nicholas Mayne
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Brian Neeson, JP
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From 10.15am [Item 17]
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Note: A subsequent apology for early departure was received
from Deputy Chairperson L Whyte
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19
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Procedural motion to exclude the public
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Resolution number UH/2020/42
MOVED by Chairperson M Miles, seconded by
Member U Casuri Balouch:
That the Upper Harbour Local Board:
a)
exclude the public
from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local Government
Official Information and Meetings Act 1987 for the passing of this resolution
follows.
This resolution is
made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting
in public, as follows:
17 Local
board decision making and input into the Annual Budget 2020/2021
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public conduct of the part
of the meeting would be likely to result in the disclosure of information
for which good reason for withholding exists under section 7.
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s7(2)(h)
The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information around potential financial
implications and emerging financial risks of COVID-19 in a highly uncertain
environment. The release of this information could prejudice the position
of the council and CCOs in sensitive commercial arrangements and negotiations.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these resolutions is made available to the public who are present
at the meeting and form part of the minutes of the meeting.
CARRIED
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10.11am The
public was excluded
Member B Neeson entered the meeting at 10.15am
Resolutions in relation to the confidential
items are recorded in the confidential section of these minutes and are not
publicly available
Deputy Chairperson L Whyte left the
meeting at 11.22am
11.58am The
public was re-admitted
restatementS
It was resolved
while the public was excluded:
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17
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Local board decision making and input into
the Annual Budget 2020/2021 continued
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That the Upper Harbour Local Board:
b)
confirm that these
resolutions, memo and accompanying attachments are to remain in confidential
for the reasons indicated until the Emergency Committee has made decisions
regarding the direction of council’s responses to the financial
implications of COVID-19, and council has made further disclosures via the
New Zealand Exchange (NZX).
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11.58am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Upper Harbour Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
