Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held via Skype for Business on Thursday, 21 May 2020 at 9:34am. Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Margaret Miles, QSM, JP

 

Deputy Chairperson

Lisa Whyte

 

Members

Anna Atkinson

 

 

Uzra Casuri Balouch, JP

 

 

Nicholas Mayne

 

 

Brian Neeson, JP

 

 


Upper Harbour Local Board

21 May 2020

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed everyone.

 

2          Apologies

  

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

The minutes and attachments of the meeting held on Friday, 8 May 2020, were provided. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

Resolution number UH/2020/45

MOVED by Member A Atkinson, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Friday, 8 May 2020, including the confidential section, as true and correct.

CARRIED

Attachments

a     21 May 2020 Upper Harbour Local Board: Item 4 Confirmation of Minutes - Open unconfirmed minutes of meeting held on 8 May 2020

b     21 May 2020 Upper Harbour Local Board: Item 4 Confirmation of Minutes - Minutes attachments of meeting held on 8 May 2020

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Minutes of the Upper Harbour Local Board meeting held Friday, 8 May 2020

 

Note:    That the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Friday, 8 May 2020, were not available when the agenda went to print and were tabled and confirmed at the 21 May 2020 meeting for the information of the board only under item 4 of the agenda.

 

 

12

Upper Harbour destination indoor court facility service requirements

 

The Service and Asset Planning Specialist and the Project Manager were in attendance via Skype for Business to support the item.

 

Resolution number UH/2020/46

MOVED by Chairperson M Miles, seconded by Deputy Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)      receive the findings of the community and stakeholder engagement process to inform the local board’s one local initiative (OLI) project, which is a sub-regional multi-use multi-sport indoor facility (destination facility) within the Upper Harbour area.

b)      approve the service requirements for the proposed destination indoor court facility to serve the wider Upper Harbour area for inclusion in the detailed business case, as follows:

i)       indoor sports leagues and casual-play (leisure) requiring four indoor courts, wooden floor and 7-10m height, court dividers (dropdown/pull back), light levels suitable for recreational badminton, equipment storage, scoreboard, multiple changing rooms and some spectator seating

ii)      sport and recreation programmes and fitness – multipurpose room with equipment storage suitable for programmes, sport club use and group fitness to cater for future growth

iii)     accessibility for full range of disabilities requiring suitable changing and toilet facilities and parking.

c)      approve Albany as the location for the proposed destination indoor court facility, progressing two site options through the detailed business case:

i)       Hooton Reserve west carpark, R 259 Otehā Valley Road, noting further work is required to confirm the provision of the indoor court facility is not compromised by the Gills Road link project

ii)      Albany Tennis Park, 321 Otehā Valley Road, as a potential facility partnership with Tennis Northern.

d)      note the indicative funding of $25.6 million was earmarked for the Upper Harbour Local Board one local initiative in the Long-term Plan 2018-2028, and that the detailed business case will confirm funding sources, including the Sport and Recreation Facilities Investment Fund.

e)      note that further investigation is required to confirm that the indicative budget is sufficient to deliver the service requirements, and that a full cost analysis will be completed as part of the detailed business case.

CARRIED UNANIMOUSLY

 

 

 

13

Local board feedback for inclusion in Auckland Council submissions

 

Resolution number UH/2020/47

MOVED by Member N Mayne, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      delegate authority to the chairperson to approve the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, where timeframes do not allow for local board input to be considered and approved at a local board meeting.

b)      restate resolution number UH/2019/138 b) iv) from the local board business meeting on 21 November 2019 as follows:

b)    agree to establish topic area leads to effectively and efficiently manage some aspects of the governance work of the local board for the 2019-2022 triennium, and confirm that topic area leads will:

iv)   lead the development of local board feedback on regional policies, plans and strategies relevant to the topic area and report back to the full local board for approval.

c)      note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the next local board meeting agenda for the public record.

CARRIED

 

 

14

Upper Harbour Local Board Grants Programme 2020/2021

 

Resolution number UH/2020/48

MOVED by Deputy Chairperson L Whyte, seconded by Chairperson M Miles:  

That the Upper Harbour Local Board:

a)      adopt the Upper Harbour Local Board Grants Programme 2020/2021 (refer to Attachment A to the agenda report).

CARRIED

 

 

15

Upper Harbour Local and Multi-board Grants round two 2019/2020 grant allocations

 

The Grants Advisor was in attendance via Skype for Business to support the item.

 

Resolution number UH/2020/49

MOVED by Chairperson M Miles, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      agree to fund, part-fund or decline each application received in the Upper Harbour Local Grants round two 2019/2020, listed in the following table:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Allocation

LG2017-216

Greenhithe Community Trust

Community

Towards six months of the facilitator fees to deliver ‘HELP’ essential services

$20,160

$5000

LG2017-201

Swimming New Zealand

Sport and recreation

Towards venue hire for the 2020 New Zealand Short Course Swimming Championships from 6 October to 10 October 2020

$4000

$3000

LG2017-204

Rosedale Park Sports Charitable Trust

Sport and recreation

Towards the purchase of a defibrillator

$3915.75

$3915.75

LG2017-211

Youthline Auckland Charitable Trust

Community

Towards Youthline Helpline operations cost, volunteer triage support and supervision costs in the local board area

$5000

0

LG2017-215

East Coast Bays and Districts Cricket Club Incorporated

Sport and recreation

Towards an indoor cricket net hire

$3600

0

LG2017-206

Auckland Paraplegic and Physically Disabled Association Incorporated

Sport and recreation

Towards venue hire and coaching costs to deliver the Strength and Conditioning Programme from June to December 2020

$4172.84

0

LG2017-217

Action Education

Arts and culture

Towards ‘Spoken Word’ poetry workshops for youth, including the facilitator's costs and resources between 1 June 2020 to 30 May 2021

$3000

0

LG2017-210

New Zealand Continence Association Incorporated

Community

Towards printing costs, awareness coordinator fees, and a contribution to the educator salary

$5000

0

LG2017-212

Auckland Sexual Abuse Help Foundation Charitable Trust

Community

Towards resources, transport costs and operating costs of the ’We Can Keep Safe’ pre-school programme

$2111

0

LG2017-213

Presbyterian Support Northern

Community

Towards 12 months of rental costs at Family Works, Mairangi Bay

$5000

0

LG2017-214

Coast Youth Community Trust Incorporated

Community

Towards the cost of the annual auditing fees

$2800

0

LG2017-218

Children's Autism Foundation

Community

Towards contractor and administration costs to deliver 20 outreach sessions in homes of autistic children in the Upper Harbour area

$4513.50

0

LG2017-207

Hibiscus Coast Zero Waste

Community

Towards wages and administration costs to deliver the Zero Waste Programme to 20 kindergartens in the local board area

$22,600

0

Total

 

 

 

$85,873.09

$11,915.75

b)      agree to fund, part-fund or decline each application received in Upper Harbour Multi-board Local Grants round two 2019/2020, listed in the following table:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Allocation

MB1920-268

New Zealand Dance Advancement Trust

Arts and culture

Towards the Youth and Community Engagement, Mātariki for Tāmaki Tour programme and creative workshops from July 2020 onwards, including artist fees, workshop fees and camera hire

$2000

0

MB1920-243

Anxiety New Zealand Trust

Community

Towards venue hire, psychologist fees, printed resources and administration costs to deliver a series of community workshops from June 2020 to May 2021

$2550

0

MB1920-262

North Shore Centres of Mutual Aid Incorporated

Community

Towards a proportion of operational costs, excluding wages, for eight centres in the North Shore

$5000

$2000

MB1920-263

Parenting Place Charitable Trust

Community

Towards the delivery costs of life skills, mental health and wellbeing presentations

$5000

0

MB1920-242

North Harbour Hockey Association Incorporated

Sport and recreation

Towards the ‘fun sticks’ programme for five to seven-year olds, including coach and co-ordinator fees for school terms two and three 2020

$2750

$2000

MB1920-297

PHAB Association Incorporated

Community

Towards operational costs, including youth worker wages, activity costs, administration and coordination fees from May 2020 to April 2021

$3500

$1000

MB1920-2124

Neighbourhood Support North Shore

Community

Towards the manager’s salary and operational costs

$5000

$1000

 

MB1920-223

Korean Culture Society

Arts and culture

Towards operational costs, including venue hire, advertising, facilitator, and tutor costs, to rehearse Korean cultural performances from June to December 2020

$3000

0

MB1920-2122

Action Education Incorporated

Arts and culture

Towards the annual cost of office rent from 1 June 2020 to 31 May 2021

$1600

0

MB1920-214

Asthma New Zealand Incorporated

Community

Towards costs of a portable ’FeNO’ Lung-Function machine to provide free chronic obstructive pulmonary disease tests to the community

$5000

0

MB1920-235

North Harbour Community Patrol

Community

Towards the purchase of uniforms, annual car insurance, and fuel costs from 1 June 2020 to 1 June 2021

$1000

$1000

MB1920-274

The StarJam Charitable Trust

Community

Towards salaries and levies, tutor contractor fees and venue hire

$2500

0

MB1920-294

OUTLine New Zealand Incorporated

Community

Towards a portion of general operating expenses, including telephone and internet costs, printing, insurance, clinical supervision wages, training fees and volunteer costs

$2100

0

MB1920-260

Environmental Education for Resource Sustainability Trust

Environment

Towards the purchase and delivery of 7953 trees and 64 plants, 635 classroom recycling bins and administration expenses for the Paper4Trees programme in schools throughout Auckland

$4831.05

0

MB1920-259

The Kids for Kids Charitable Trust

Community

Towards the National Young Leaders Day and the ‘Kids for Kids’ mass choir event, including venue hire from May to November 2020

$1200

0

MB1920-291

Gymnastics Community Trust trading as North Harbour Gymnastics

Sport and recreation

Towards the coaching salaries and rent from 1 June to 31 August 2020 for the Gymnastics Trust

$23,400

$4000

Total

 

 

 

$70,431.05

$11,000

 

CARRIED

 

 

16

Governance forward work calendar - June 2020 to May 2021

 

Resolution number UH/2020/50

MOVED by Member B Neeson, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board governance forward work calendar for the period June 2020 to May 2021, as set out in Attachment A to this agenda report.

CARRIED

 

 

17

Record of the Upper Harbour Local Board workshops held on Thursday 16, 23 and 30 April, and 7 May 2020

 

Resolution number UH/2020/51

MOVED by Deputy Chairperson L Whyte, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      receive the record of the Upper Harbour Local Board workshop held on Thursday 16, 23 and 30 April, and 7 May 2020 (refer to Attachment A to the agenda report).

CARRIED

 

 

18

Board members' reports - May 2020

 

Three written board members’ reports and one attachment were provided. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

Resolution number UH/2020/52

MOVED by Chairperson M Miles, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the verbal board members’ reports.

b)      receive the written board members’ reports from Chairperson M Miles and Members N Mayne and A Atkinson.

CARRIED

 

Attachments

a     21 May 2020 Upper Harbour Local Board: Item 18 Board members' reports - May 2020 - Chairperson M Miles

b     21 May 2020 Upper Harbour Local Board: Item 18 Board members' reports - May 2020 - Member N Mayne

c    21 May 2020 Upper Harbour Local Board: Item 18 Board members' reports - May 2020 - Member A Atkinson

d    21 May 2020 Upper Harbour Local Board: Item 18 Board members' reports - May 2020 - Member A Atkinson, Attachment

 

 

19        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

11.18am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................