Agenda of Waiheke Local Board

1 Welcome

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace….good peace.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday 22 April 2020 and the extraordinary minutes of its meeting, held on Wednesday, 13 May 2020, as true and correct records.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Denis Powell - Local Parks, Job Creation and High Value Tourism Projects

Whakarāpopototanga matua

Executive summary

1. Denis Powell – will be in attendance to speak under Public Forum on the topics Local Parks, Job Creation and High Value Tourism Projects.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) thank Denis Powell for his attendance.

9.2 Public Forum - Kate Hastings - The Esplanade and Double Decker Tourist Buses

Whakarāpopototanga matua

Executive summary

1. Kate Hastings – will be in attendance to speak under Public Forum on the topic the Esplanade and Double Decker Tourist Buses.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) thank Kate Hastings for her attendance.

9.3 Public Forum - Christina Hyde - Grant Application - Visitor Economy Marketing Plan

Whakarāpopototanga matua

Executive summary

1. Christina Hyde – will be in attendance to speak under Public Forum on the topic Grant Application – Visitor Economy Marketing Plan

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) thank Christina Hyde for her attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Ward Councillor's report	11

No.	Title	Page
a ⇩	Waiheke Local Board open unconfirmed minutes - 22 April 2020	25
b ⇩	Waiheke Local Board minutes attachments - 22 April 2020	35
c ⇩	Waiheke Local Board open unconfirmed extraordinary meeting minutes - 13 May 2020	63

Waiheke Local Board

27 May 2020

Waiheke Island Tourism Campaign Funding

File No.: CP2020/06231

Te take mō te pūrongo

Purpose of the report

1. To approve the allocation of $30,000 of Locally Driven Initiatives (LDI) funding to support the Waiheke Island Tourism Campaign.

Whakarāpopototanga matua

Executive summary

2. The Waiheke Island Tourism forum (the forum) has formed a working group to support visitation to Waiheke to assist the economy to recover from the sever impacts of COVID-19.

3. A local grants application has been made seeking local board funding of $30,000 to support the campaign (Attachment A).

4. Reallocation of Locally Driven Initiatives (LDI) budget will be necessary should the board decide to support this proposal.

5. A set of guiding principles has been provided for use of LDI opex funding balances for financial year 2019/2020 due to the financial impact of COVID-19 on the council’s budget. Further details are below within the financial implications section.

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) approve allocation of $30,000 to the Waiheke Tourism Forum to support the Waiheke Tourism Campaign from 2019/2020 Locally Driven Initiatives (LDI) budgets.

Horopaki

Context

6. The Waiheke Island Tourism Forum (the forum) represents tourism business on Waiheke Island. The forum’s objective is to promote sustainable tourism and to ensure a positive visitor experience. They provide members with key communication updates and advocacy on matters impacting their business.

7. The forum has formed a working group to develop a campaign to support visitation to Waiheke to assist the economy to recover from the severe impacts of COVID-19.

8. A local grants application has been made seeking local board funding of $30,000 to support the campaign (Attachment A – Waiheke Tourism Campaign brief).

9. As the amount applied for is greater than the remaining grants budget, reallocation of existing Locally Driven Initiatives (LDI) budgets will be required should the board wish to support the campaign at the level requested.

Tātaritanga me ngā tohutohu

Analysis and advice

10. Waiheke’s economy and employment has been severely impacted by the effects of COVID-19 and the board have indicated a focus on supporting local employment (combined with environmental restoration) and the rebuilding of the visitor economy over the coming years.

11. As a result of border restrictions, the international visitor market has been halted for the foreseeable future.

12. The Waiheke Tourism Campaign aims to kickstart visitation to Waiheke Island to help Waiheke economy recover from the impacts of COVID-19.

13. Objectives of the campaign are as follows:

· To capitalize on the border shutdowns and position Waiheke as the number one domestic holiday destination for Aucklanders

· To create a campaign with longevity, that builds strength over the years

· To encourage Aucklanders to book a multi-night stay on Waiheke Island

· To encourage visitors to spend at the Island’s restaurants, vineyards, tours, shops and

· activities.

· To get more people to come, to stay longer, and to spend more.

14. The total budget for the campaign is estimated at $105,000. It is proposed the Tourism Forum will be contribute $23,000 and the remaining budget will be sourced from funding partners.

15. Proposed local board funding will be to fund the creative concept ($5,000) and media expenditure ($25,000).

16. A set of guiding principles has been provided for use of LDI opex funding balances for financial year 2019/2020 due to the financial impact of COVID-19 on the council’s budget. Further details are below under the financial implications section.

17. Given the urgency to support the Waiheke tourism economy, this funding application could be considered vital for the recovery period and deferring payment could impact service delivery later.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. There is no reference within the campaign brief to greenhouse gas emissions however the use of public transport is mentioned.

19. Consideration could be given to including reference and support for the Electric Island Waiheke project which encourages electric vehicle and e-bike use on Waiheke.

20. The local board is also investing in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

· Sustainable Schools – Waiheke Marine education

· Ecological restoration and tree planting

· Pest management

· Dune planting and protection

· Community resilience and emergency preparedness plans

· Zero waste.

21. It is recommended the board’s initiatives be referenced within the campaign.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. ATEED’s Product development manager is a member of the Waiheke Island Tourism Forum and a member of the working party formed to progress this campaign.

23. There would be no significant impact on other CCOs other than a potential increase in public transport patronage and use of footpaths and cycleways.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. The 2017 Waiheke Local Board Plan includes objectives relating to building a sustainable economy and positive visitor experience. These include working with local businesses to promote activities that retain and enhance Waiheke’s natural environment, and strengthening the economy in keeping with the islands character.

25. The board have identified support for Waiheke’s economy, employment, welfare and environment as key priorities following COVID-19.

Tauākī whakaaweawe Māori

Māori impact statement

26. The Waiheke Tourism Forum includes Māori representatives and one of their future objectives of the forum is a cultural development and future heritage project.

27. Korero with mana whenua and the Piritahi Marae would be recommended during the development of this campaign to ensure alignment with the aspirations of mataawaka and the role of kaitiakitanga.

Ngā ritenga ā-pūtea

Financial implications

28. In line with the council’s guidance for use of LDI opex funding balances for financial year 2019/2020, a set of guiding principles has been provided for decision-making.

29. The key principles to guide this decision-making are:

· Whether services are deemed to be essential or non-essential

· Whether activities or services are still able to be delivered

· Any existing contractual commitments or legislative requirements

· Whether funding is critical for the survival of the receiving organisation

· Whether funding is provided in whole by a third party and/or is a reimbursement for work that has already been carried out.

30. There will be some exceptions where payment of grants and funding for non-essential services must continue. These exceptions include:

· Some services that will be vital during the recovery period and deferring payment could impact service delivery later.

· Welfare services which are critical for vulnerable people.

· Where funding is provided in whole by a third party and/or is a reimbursement for work that has already been carried out.

· Where it has been established that deferring payment would incur more costs and therefore require further funding.

31. Funds of over $20,000 will require review by one of the Finance Commercial Managers.

32. Year to date spend on the Omni-bus Parks Management Plan has resulted in $20,000 available for LDI reallocation. Due to the hold on contractor payment during COVID-19 lockdown, it is anticipated there will be approximately $30,000 available from the Rangihoua Reserve / Onetangi Sports Park management plan for FY2019/2020.

33. There is also $10,000 remaining in the Walking and Cycling Promotion budget, and $5,000 within the Parks Strategic fund which could be considered for reallocation.

34. Given the urgency to support the Waiheke tourism economy, this funding application could be considered vital for the recovery period and deferring payment could impact service delivery later.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. Partner funding is dependent on local board funding. There is a risk this proposal would not go ahead if not supported by the board.

36. It is noted that promotion of tourism for the island may not be supported by all residents.

Ngā koringa ā-muri

Next steps

37. Following the consideration of this report funds will be allocated as resolved.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waiheke Island Tourism Campaign brief	71

Ngā kaihaina

Signatories

Author

Mark Inglis - Local Board Advisor

Authorisers

Louise Mason - General Manager - Local Board Services

Janine Geddes - Acting Relationship Manager - Aotea / Great Barrier and Waiheke Local Boards

Waiheke Local Board

27 May 2020

Community-Led Housing Initiatives

File No.: CP2020/06281

Te take mō te pūrongo

Purpose of the report

1. To approve a grant of $10,000 from the Waiheke Local Board’s 2019/2020 Community-Led Housing Initiatives work programme.

Whakarāpopototanga matua

Executive summary

1. Staff recommend that the local board allocate the available budget in the 2019/2020 Community-Led Housing Initiatives work programme to Waiheke Health Trust (WHT) for the Housing Quality Project.

2. This will enable WHT to grow capacity for the project, support greater collaboration between local organisations, and support local employment. The project will have positive wellbeing impacts for home occupiers and potentially decrease risks of respiratory illness associated with inadequate housing.

3. The board has $10,000 available within its 2019/2020 work programme for community-led housing initiatives.

4. Staff scoped community-led initiatives that align with the Waiheke Local Board Housing Strategy 2019 – 2021, including WHT’s Housing Quality Project and Waiheke Hope Centre’s (the Hope Centre) Emergency and Transitional Housing.

5. The WHT project provides interventions for people whose health and wellbeing are negatively impacted by living in cold, damp, mouldy homes. WHT employs a part time Healthy Homes Coordinator to assess homes and assist home occupiers with repairs and improvements. WHT is seeking $10,000 for coordinator wages and healthy homes assessor certification.

6. Staff also scoped The Hope Centre for funding, which provides emergency and transitional accommodation at the Living Waters Church property in Surfdale. The Hope Centre is seeking $10,000 towards the cost of replacing its onsite wastewater system, which will enable it to expand its community services and provide additional transitional housing for seniors.

7. The Hope Centre’s concept plan requires considerable additional fundraising before it can proceed and is therefore a lower priority for board investment at this time.

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) approve a grant of $10,000 from the 2019/2020 Community-Led Housing Initiatives work programme to the Waiheke Health Trust to support the Housing Quality Project.

Horopaki

Context

8. In March 2019, the local board developed and adopted the Waiheke Local Board Housing Strategy 2019 – 2021 (Attachment A) to provide direction and identify key initiatives to ensure Waiheke residents have access to safe and healthy housing.

9. The strategy’s vision is that Waiheke is economically and environmentally sustainable and all residents have access to safe and healthy housing options. One of the key strategies is to support appropriate community-led initiatives focusing on housing issues.

10. The local board allocated $10,000 within its 2019/2020 work programme to fund community-led housing initiatives and respond to the Housing Strategy. The purpose of this fund is to support strengthened community-led housing initiatives.

11. Staff scoped community-led initiatives that align with the Housing Strategy and workshopped the options with the local board on 25 March 2020. This report outlines two options for consideration.

Waiheke Housing Trust Housing Quality Project

12. WHT provides a wide range of community healthcare services. It developed the Housing Quality Project in 2017 to provide interventions for people living in cold, damp, mouldy homes.

13. WHT employs a part time Coordinator to assess homes and assist home occupiers with repairs. The project targets vulnerable people with ongoing health issues, including seniors and people with disabilities.

14. There is strong evidence of a link between housing, health and wellbeing. Numerous studies have shown an increase in respiratory conditions for people living in poor housing conditions. Otago University public health professor Philippa Howden-Chapman has recently stated that people living in cold, damp and overcrowded homes are also more vulnerable to COVID-19.

15. In 2016/2017 the board provided $10,000 to WHT for a pilot study to assess health hazards in the homes of home-support clients. In this first phase of the project, 12 homes were assessed, and occupiers received support with repairs and education.

16. The Housing Quality Pilot Project found that dampness was a major problem for the homes assessed on Waiheke, including roof leaks, flooding, blocked gutters, and lack of ventilation. Most of the issues arose from lack of regular maintenance by owner-occupiers or landlords. In each home, damp and inadequate housing was found to be contributing to health issues for the occupants.

17. The home occupiers who received support reported that their homes are now warmer and drier, with higher satisfaction in their living conditions and positive impact on health and quality of life.

18. WHT networks have identified at least another 30 homes that could benefit from immediate assessment.

19. In 2017/2018, the board provided a further $4,500 for a strategic planning process to provide future direction for the project.

20. The Housing Quality Project now aims to build capacity to ensure a sustainable and funded service. It will continue to assess homes and provide reports to owners or landlords and carry out essential repairs on homes using local tradespeople. It also aims to provide education and advice on healthy homes and practical ways everyone in the community can improve their living environments.

21. Since 2018, the Housing Quality Project has developed collaborative relationships with the charity Habitat for Humanity and Auckland District Health Board’s Noho Ᾱhuru: Healthy Homes Initiative, which has enabled Waiheke residents to access services and funding otherwise unavailable on the island.

22. WHT is seeking $10,000 for coordinator wages and a Healthy Home Assessor certification in order to continue the project for another six months and further develop community partnerships to secure its ongoing sustainability.

Emergency and Transitional Housing

23. Waiheke Hope Centre Trust provides emergency and transitional housing at the Living Waters Church property in Surfdale. Short-term emergency accommodation is available from 24 hours to 28 days, while longer-term transitional housing is available for seniors and people with disabilities.

24. In 2018/2019 the local board provided a grant of $10,000 to the Hope Centre to apply for the Ministry of Social Development’s Social Services Accreditation (SSA) to enable the Hope Centre to tender for government contracts and therefore potentially obtain additional funds to improve facilities and increase staffing.

25. The Hope Centre completed a review of its policies and procedures and applied for SSA accreditation. The Hope Centre is now able to tender for contracts as they arise, although it has not yet been successful in gaining additional funding.

26. The Hope Centre is now seeking to expand its transitional housing provision and community services. It has developed a concept plan for the property. The first step is to replace its onsite wastewater system, which will enable five new accommodation units and additional bathroom facilities. The new units will have ensuites to better cater for seniors.

27. The new septic system will cost $110,000 including installation and consent fees. A planner and architect have both donated their services to assist the project. The Hope Centre has already fundraised half the project cost and is seeking a $10,000 contribution from the local board to cover the cost of consent fees.

Tātaritanga me ngā tohutohu

Analysis and advice

Housing Quality Project

28. The Housing Quality Project aligns with the local board’s objective to ‘foster sustainable living and healthy homes’ and with its Housing Strategy goal to ‘support housing quality improvement programmes that lead to better health outcomes’.

29. The aim of the Housing Quality Project is for everyone on Waiheke to live in warm and dry homes, by providing education on healthy homes and assisting with home repairs using local tradespeople.

30. Funding for coordinator costs will enable WHT to build capacity and shift the service to a more sustainable collaborative model to ensure the project is able to continue to assist vulnerable Waiheke home occupiers to have warmer, drier homes.

31. WHT intends to increase collaboration with other local community organisations on the island and similar services on the mainland. The Housing Quality Project has already achieved positive outcomes for Waiheke households by partnering with Habitat for Humanity. For example, a $20,000 grant was recently provided for a local Māori family to improve their damp bathroom and make it accessible for family members with disabilities.

32. In the Waiheke rental market there are significant numbers of poor-quality rental properties in part due to the legacy of small baches, built with cheap materials and often not insulated or properly heated. Many are now used for permanent accommodation but are not fit for purpose.

33. The elderly are some of the most vulnerable home occupiers on Waiheke. Often older people who own their own homes may struggle to carry out repairs and maintenance and then suffer the health consequences of living in cold, damp conditions.

34. Providing a service on Waiheke that assists home occupiers with repairs, especially the elderly, will mean that more people can chose to age in place in their homes on the island and have increased wellbeing outcomes.

35. The Housing Quality Project also addresses some of the underlying conditions which can make people vulnerable to COVID-19. WHT is an essential service under the COVID-19 alert levels, and the Housing Quality Project is able to continue at Alert Level 2 or 3, therefore the project can be progressed immediately.

36. The project also provides local employment to both the Coordinator and the local tradespeople involved in repairs.

37. Staff recommend that the local board allocate the available $10,000 budget to WHT for the Housing Quality coordinator role as the proposal will grow capacity for the project, support greater collaboration between local organisations, and support local employment. The project will have positive health impacts for home occupiers and potentially decrease risks of respiratory illness associated with inadequate housing.

Emergency Housing Initiatives

38. The Hope Centre’s proposed expansion aligns with the Housing Strategy goal to ‘support the development of emergency housing initiatives on Waiheke’.

39. The Hope Centre’s accommodation is usually full, with up to 14 residents in emergency and transitional housing units. The Hope Centre also provides additional support such as welfare checks and weekly hot meals through the soup kitchen. There is no other such housing available on Waiheke.

40. People seeking emergency or transitional housing include seniors, people on low incomes, women and children impacted by family violence, seasonal workers and youth. Clients are referred to the Hope Centre by police, health providers or other community organisations, in addition to self-referrals. Many of the clients also have additional health concerns.

41. A new septic tank will enable the Hope Centre to move forward with its plan to build additional units to meet community demand for transitional housing, especially for elderly people.

42. The Hope Centre aims to install the new wastewater system within the next year and has $50,000 already set aside for the project.

43. The Hope Centre is not able to proceed with installation of the wastewater system until it can fundraise the remaining budget required for the $110,000 project. It is anticipated the group will be able to achieve this goal through community donations and it is unclear if additional board funding will be required, therefore it is not recommended that the board fund the project at this stage.

Tauākī whakaaweawe āhuarangi

Climate impact statement

44. Building capacity for housing support on Waiheke reduces the need for travel to and from the mainland for these services, which has positive climate impact through reduced transport-related carbon emissions.

45. The Housing Quality Project improves housing conditions which also has the potential to decrease carbon emissions through reduced power consumption for heating.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

46. Environmental Services’ Low Carbon Living Team provides ongoing advice and support to the Housing Quality Project to assist with healthy homes education in the community.

47. Budget in the Waiheke Local Board’s 2019/2020 Community-Led Housing Initiatives work programme is administered by staff from council’s Community Empowerment Unit.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

48. The Waiheke Local Board Plan 2017 Outcome 4: Thriving, Strong and Engaged Communities, includes the objective to ‘foster sustainable living and healthy homes’ and the initiative to ‘develop a Housing Strategy and implement key actions which meet identified community needs.’

49. The Housing Quality Project helps to meet this objective by increasing the number of healthy homes in the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

50. Piritahi Marae has indicated the cost and availability of quality housing are concerns for Māori families and seniors on Waiheke.

51. The Waiheke Local Board Housing Strategy contains the goal to ‘support appropriate community-led initiatives focusing on housing issues and to be responsive to the needs and aspirations of mana whenua and matawaka Māori’.

52. The Housing Quality Project helps Māori households on Waiheke to access home improvement grants through partnership with Habitat with Humanity. WHT identifies eligible Waiheke families and assist them to complete the application process, in addition to providing ongoing local support as families go through the repair process.

Ngā ritenga ā-pūtea

Financial implications

53. The 2019/2020 Community-Led Housing Initiatives work programme has an allocated budget of $10,000 to improve the availability and affordability of safe, healthy housing on the island.

54. The Housing Quality Project budget includes $8,000 for Coordinator wages and $2,000 for Healthy Homes Assessor Certification.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

55. The Housing Quality Project mitigates health risks for people living in damp and inadequate housing on Waiheke.

56. WHT requires ongoing sources of revenue to ensure sustainability of the project. Assuring ongoing funding through partnership and collaboration with other aligned organizations will be one of the main goals for the next phase of the project. There is a risk the project will be discontinued in future if sustainable funding is unable to be achieved

57. If the board were to fund The Hope Centre, there is a risk it will be unable to fundraise the additional $50,000 budget required for the septic tank installation.

Ngā koringa ā-muri

Next steps

58. Staff will work with the Waiheke Health Trust to develop a funding agreement.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	WLB Housing Strategy 2019-2021	87

Ngā kaihaina

Signatories

Author

Fiona Gregory – Strategic Broker – Arts, Community and Events

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Janine Geddes - Acting Relationship Manager - Aotea / Great Barrier and Waiheke Local Boards

Waiheke Local Board

27 May 2020

Waiheke Walking Festival 2020

File No.: CP2020/06255

Te take mō te pūrongo

Purpose of the report

1. To approve the allocation of $10,000 Locally Driven Initiative (LDI) opex to support the Waiheke Walking Festival Trust in the delivery of the Waiheke Walking Festival 2020.

Whakarāpopototanga matua

Executive summary

2. The Waiheke Walking Festival was established by Auckland Council in 2010. The Hauraki Gulf Conservation Trust delivered the festival between 2012 and 2016.

3. The Waiheke Walking Festival Trust (the Trust) has governed and managed the festival since 2017.

4. In past years this popular event has offered guided walks across the island during a 10-day period in November each year. The festival promotes sustainable tourism and highlights the conservation work that has taken place on Waiheke.The Trust has applied to the local board for $10,000 to support the 2020 event which is scheduled for November 2020.

5. With consideration to COVID-19 Level 2 alert status, the Trust is proposing that the November 2020 event take place over a 3-week period, providing a diverse range of walks for smaller groups. The extended festival period will enhance the experience for the visitors, align with environmental conservation protocols and bring a steady stream of visitors to local businesses throughout the month of November.

6. The relevant COVID-19 health and safety rules will be applied to the November 2020 event.

7. The Waiheke Local Board has an annual work programme item that provides $20,000 of the LDI opex budget for walking and cycling promotion (WHK/2019/53). It is recommended that $10,000 LDI opex is granted from the 2019/2020 budget to contribute to the running of the November 2020 Waiheke Walking Festival.

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) approve allocation of $10,000 to the Waiheke Walking Festival Trust from the 2019/2020 LDI opex budget for walking and cycling promotion for the Waiheke Walking Festival scheduled for November 2020.

Horopaki

Context

8. The Waiheke Walking Festival was established by Auckland Council in 2010 and the management of this event was passed to the Waiheke Walking Festival Trust in 2017.

9. The festival promotes sustainable tourism by showcasing Waiheke Island as a premier walking destination. The festival demonstrates to visitors and the community the conservation work that is taking place on the island and strengthens the active support we have amongst our community to protect and enhance our natural environment.

10. In previous years, the walking festival has offered guided walks during a 10-day period, with walks that encourage families and individuals of all ages and abilities to enjoy the public walkways and private land that are available during the festival each year.

11. Many of the walks involve the Te Ara Hura walkway, Waiheke’s 100km network of trails, beaches and roadways that loop the island. Council’s parks and community facilities staff support the event and work closely with the Trust to designate walking routes.

12. At the business meeting on 26 February 2020, the Trust updated the local board on the walking festival held in November 2019 (WHK/2020/23) and outlined the upcoming 2020 Waiheke Walking Festival, providing financial details in Attachment A.

13. The estimated cost to deliver the 2020 festival is $71,000.

14. The Trust is seeking an allocation of $10,000 from the local board to support the 2020 walking festival. Local board funding will enable this scheduled event to take place.

15. If the Trust is unable to secure local board funding for the festival there are potential reputational risks and missed opportunities to showcase the island’s offerings and promote sustainable eco-tourism.

Tātaritanga me ngā tohutohu

Analysis and advice

16. The Waiheke 2019/2020 work programme includes $20,000 of LDI opex for walking and cycling promotion.

17. The Trust has applied to the local board for $10,000 to support the 2020 Waiheke Walking Festival event scheduled for November 2020.

18. The walking festival held in 2019 offered 50 walks over 10 days and had approximately 2000 registrations, with 48 per cent new participants and 51 per cent local participants. The local board granted $10,000 towards the 2019 event.

19. There was an estimated $25,000 contribution toward local businesses, not including the visitor spend on accommodation, transport and dining.

20. Attendance for the 2020 walking festival is expected to be at a similar level to the 2019 event. The $10,000 local board contribution will equate to $5.00 per person.

21. The Trust has progressed several initiatives to enhance the sustainability of the festival including the retention and newly secured major sponsors, as well as the strengthening of the Friends of Festival membership, which provides an additional funding stream.

22. The Trust has also progressed development of ‘A Walking On Waiheke’ website to promote self-guided walking year-round providing maps, route descriptions and photos.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. The walking festival aligns with local board goals to grow and strengthen sustainable tourism, promoting the benefits of walking and educating locals and visitors on significant conservation issues such as Kauri Dieback.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. All required approvals will be obtained during the events permitting process. The proposed decision has no identified impacts on other parts of the council group.

25. Best practice will be applied to hygiene, social distancing and track tracing should COVID-19 Level 2 or Level 1 rules apply to the event in November 2020. The Trust has proposed an extended festival period to allow for walks accommodating smaller groups. If Level 3 or Level 4 rules apply in November 2020 the event is likely to be cancelled and the board’s contribution carried over to the 2021 Walking Festival programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. The Waiheke Local Board has supported the Waiheke Walking Festival since its establishment in 2010.

27. The event aligns with the Waiheke Pathways Plan approved in April 2019 and the aspirations of the board to develop walking, cycling and riding networks across the island which promote our natural environment, and encourages social cohesion.

Tauākī whakaaweawe Māori

Māori impact statement

28. The Trust continues to work with Ngāti Pāoa and other local iwi to enrich the quality of the festival with a stronger focus on the cultural history and stories of Waiheke and surrounds.

Ngā ritenga ā-pūtea

Financial implications

29. There is $20,000 of LDI opex funding in the 2019/2020 Waiheke Local Board work programme for walking and cycling promotion.

30. If the local board approves the allocation of $10,000 to the Trust for the November 2020 walking festival, there will remain $10,000 of LDI opex for allocation to walking and cycling projects for this financial year.

31. If $10,000 of funding is approved for the November 2020 event, but the remaining $10,000 of LDI opex budget is not allocated during this financial year, the remaining budget will not be carried forward to the 2020/2021 financial year.

32. If the local board decide not to allocate funding to this event, other possible alternatives for this budget might include brochure or map reprints, marketing or supporting other events promoting walking and cycling.

33. If the board decide not to support the event there is a risk that part, or all, of the $20,000 LDI opex budget may not be allocated within this financial year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. Without the support of the board there may be a risk that the event has insufficient funds to continue.

Ngā koringa ā-muri

Next steps

35. Following the board’s decision, the Trust will be notified, and any approved funding will be processed.

36. Staff will draft and progress the required funding agreement. The local board and the Trust will be kept informed.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Walking Festival Presentation - 2020	93

Ngā kaihaina

Signatories

Author

Jacqui Thompson Fell – Parks and Places Specialist

Authorisers

Mace Ward - General Manager - Parks, Sports and Recreation

Janine Geddes - Acting Relationship Manager - Aotea / Great Barrier and Waiheke Local Boards

Waiheke Local Board

27 May 2020

Waiheke Local Grant, Round Two 2019/2020 grant allocations

File No.: CP2020/05419

Te take mō te pūrongo

Purpose of the report

1. To provide the Waiheke Local Board with information on applications in Waiheke Local Grants and Multiboard Grants Round Two 2019/2020; to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Waiheke Local Grants Round Two 2019/2020 (refer Attachment B), and Multiboard Grants Round Two 2019/2020 (Attachment C).

3. The Waiheke Local Board adopted the Waiheke Local Board Community Grants Programme 2019/2020 on 18 April 2019 (Attachment A). The document sets application guidelines for contestable grants.

4. The Waiheke Local Board has set a total community grants budget of $50,000 for the 2019/2020 financial year. A total of $28,361 has been allocated to Local Grants and Quick Response Round One 2019/2020. This leaves a total of $21,639 to be allocated to one local grant and one quick response round.

5. The Waiheke Local Board has set a total environmental budget of $33,000 for the 2019/2020 financial year. A total of $21,318 has been allocated to Waiheke Environmental Grant 2019/2020 and a total of $3,300 has been allocated towards the overspent contractor costs for the Waiheke Lightscape Management Plan (WHK/2019/189). This leaves a total of $7,382 to be allocated in the 2019/2020 financial year.

6. Thirteen applications were received for Local Grants Round Two 2019/2020, including one multi-board application, requesting a total of $44,689.45.

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) agree to fund, part-fund or decline each application received in Waiheke Local Grants Round Two, listed in Table One:

Table One: Waiheke Local Grants Round Two 2019/2020 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2018-206	Pottery Studio under the umbrella of The Catherine Mitchell Art Centre	Arts and culture	Towards the purchase of a small kiln oven for the pottery studio at the Catherine Mitchell Arts Centre.	$4,000.00	Eligible
LG2018-208	Te Huringa o Te Tai - The Turning Tide Charitable Theatre Trust	Arts and culture	Towards venue hire costs of the Artworks Theatre from October to November 2020 for the "Rangitoto" theatre production.	$2,010.00	Eligible
LG2018-210	Fhiona Wainwright	Arts and culture	Towards the Waiheke Youth Community Choir costs including venue hire, teacher costs and food.	$1,500.00	Eligible
LG2018-217	Otherworld Costume Hire under the umbrella of The Artworks Theatre Incorporated	Arts and culture	Towards costs for a costume creation for "The Crucible" theatre play including project management fees, travel, administration, materials, theatre hire, maintenance and a printer purchase.	$4,000.00	Eligible
LG2018-204	Onetangi Residents Association Incorporated	Community	Towards the purchase and installation of two heat pumps at the Onetangi Community Hall.	$4,000.00	Eligible
LG2018-207	Waiheke Playgroup Incorporated	Community	Towards the Old Blackpool School Hall hire costs from June 2020 to June 2021.	$3,864.00	Eligible
LG2018-216	Waiheke Health Trust	Community	Towards costs for the “Quality Homes” programme on Waiheke	$4,000.00	Eligible
LG2018-221	The Raukatauri Music Therapy Trust	Community	Towards the costs of music therapy sessions at Waiheke Schools.	$3,880.00	Eligible
LG2018-203	Omiha Welfare and Recreation Society Incorporated	Environment	Towards Rocky Bay Ratbusters annual project costs including bait, stations and data collection elements.	$4,000.00	Eligible
LG2018-202	Waiheke Youth Centre Trust	Sport and recreation	Towards hireage costs of the Waiheke Recreation Centre for the multisport programme.	$3,192.00	Eligible
LG2018-209	Tukaha Waiheke	Sport and recreation	Towards the purchase of new mats for the Tukaha Brasilian Jiujitsu Club.	$4,000.00	Eligible
LG2018-222	Waiheke Community Pool Incorporated	Sport and recreation	Towards the purchase of swim equipment and a lifeguard chair.	$5,462.80	Eligible
Total				$43,908.80

b) agree to fund, part-fund or decline each application received in Waiheke Multiboard Local Grants Round Two, listed in Table Two.

Table Two: Waiheke Multiboard Local Grants Round Two 2019/2020 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1920-260	Environmental Education for Resource Sustainability Trust	Environment	Towards the purchase and delivery of 7953 trees and 64 plants, 635 classroom recycling bins and administration expenses, for the Paper4Trees programme in schools throughout Auckland.	$780.65	Eligible
Total				$780.65

Horopaki

Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

9. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

10. The Waiheke Local Board adopted the Waiheke Local Board Community Grants Programme 2019/2020 on 18 April 2019 (Attachment A). The document sets application guidelines for contestable grants.

11. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

13. Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed. For example, under alert level two, only gatherings of up to 100 people can take place. Events and activities have been assessed according to this criteria.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are responsible for the decision-making and allocation of local board community grants. The Waiheke Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

18. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

19. A summary of each application received through Waiheke Local Grants Round Two 2019/2020 (Attachment B), and Multiboard Grants Round Two 2019/2020 (Attachment C) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

20. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

21. Five applicants applying to Waiheke Local Grants Round Two indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

22. The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028 and local board agreements.

23. The WaihekeLocal Board has set a total community grants budget of $50,000 for the 2019/2020 financial year.

24. A total of $28,361 has been allocated to Local Grants and Quick Response Round One 2019/2020. This leaves a total of $21,639 to be allocated to one local grant and one quick response round.

25. The Waiheke Local Board has set a total environmental budget of $33,000 for the 2019/2020 financial year. A total of $21,318 has been allocated to Waiheke Environmental Grant 2019/2020 and a total of $3,300 has been allocated towards the overspent contractor costs for the Waiheke Lightscape Management Plan (WHK/2019/189). This leaves a total of $7,382 to be allocated in the 2019/2020 financial year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

27. Following the Waiheke Local Board allocation of funding for the Local Grants Round Two and Mulitboard Grants Round Two, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waiheke Local Board Grants Programme 2019/2020	111
b ⇨	Waiheke Local Grant Round Two -2019/2020 grant applications (Under Separate Cover)
c ⇨	Waiheke Multi-board Round Two 2019/2020 grant applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Agus Castro Pons - Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Janine Geddes - Acting Relationship Manager - Aotea / Great Barrier and Waiheke Local Boards

Waiheke Local Board

27 May 2020

Auckland Transport Report - May 2020

File No.: CP2020/06357

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Waiheke Local Board on transport related matters in its area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2. This report covers the results of the Matiatia Traffic Trial, including feedback from the public through the survey on this trial.

3. Attached is a report from Auckland Transport’s transport design consultants, Stantec. Stantec did the initial design work for the current layout and have monitored the trial both with personal visits and observations, questioning of Auckland Transport staff who are on-site for extended periods (Parking Officers) and by viewing extensive CCTV coverage of the areas covered by the trial.

4. The report on the public survey carried out on the Matiatia Traffic Trial has been circulated prior to this meeting and will be tabled at the meeting to admit it into the official record.

5. The report also covers outcomes of the trial to service Ostend Road and Wharf Road and, re-instatement of the 50B and initiation of the 501 service from Kennedy Point to Matiatia. These changes will finally deliver the full Waiheke New Network as it was designed.

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) receive the Auckland Transport report May 2020.

b) support making the Matiatia Traffic Trial operation semi-permanent on the basis that these changes to traffic operations at Matiatia will deliver the following:

· a safer environment for all users

· more orderly and controlled traffic operations

· retention of infrastructure that will not be able to be replaced prior to the full Matiatia Transport Plan implementation

· optimisation of Auckland Transport Metro operations at Matiatia

c) acknowledge that the patronage measured on the Ostend/Wharf Road loop during the trial of this, is far below that which would be required for a public bus route and support Auckland Transport’s decision to remove this loop from the Waiheke bus network.

Horopaki

Context

6. This report addresses transport related matters on Waiheke and includes information on the staus of the local board transport capital fund.

7. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

8. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe.

· not impede network efficiency.

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu

Analysis and advice

Matiatia Traffic Trial

Since 8^th December 2019 Auckland Transport (AT) and the Waiheke Local Board have been trialling a new way to manage traffic at Matiatia ferry terminal over the busy summer season to help reduce congestion and improve safety for everyone who uses the area.

Background

9. The Matiatia Traffic Trial started on 8 December 2019, with the objective to improve safety and relieve congestion at Matiatia during the peak summer season.

10. The trial was initiated as the result of a request by the Waiheke Transport Forum to trial a different way of traffic operating in and around the Matiatia Wharf. The original plan for the trial had public buses and large passenger service vehicles in the keyhole, taxis in the turnaround area immediately infront of the keyhole and public pick-up and drop-off on both sides of a raised platform in the lower car park. This original plan was put forward by the Waiheke Transport Forum and endorsed and partially funded by the Waiheke Local Board.

11. A public petition, a week before the local body elections, protested that this trial arrangement would unfairly impact on local residents and only benefit visitors to the island. As a result of this petition the Waiheke Local Board requested that Auckland Transport amend the trial and swap the taxi and public pick-up/drop-off areas. This change was made but has resulted in significant numbers of complaints from taxis and the operators of small tour vehicles, who were no longer able to use the keyhole and landward turnaround area.

The final version of the trial included the following changes:

12. Space available to public buses has been increased in the keyhole so we can optimise the new network timetable. Three buses are able to utilise the space available at any one time.

13. Only buses and a few authorized vehicles are able to operate out of the seaward keyhole area. This helps to reduce congestion and increase safety, as buses are now able to safely manoeuvre through this area. The seaward keyhole area also includes a space for mobility drop-off and 2 loading zones. The original mobility drop-off zone in the landward turnaround remains but with slightly improved geometry.

14. A larger public pick-up zone was built within the lower car park against the seaward side of a raised pedestrian platform. The previous P2 and Drop-off areas in the landward turnaround remain.

15. Pre-booked taxis/shuttles/tours have been removed from the seaward keyhole area and a dedicated P15 area has been created for them in the lower carpark against the landward side of a raised pedestrian platform.

16. Tour buses depart from the keyhole, as they did previously. Their space has been allocated across from the ferry terminal. Tour guides from the Waiheke Hop-on Hop-off Explorer bus now meet their passengers and walk them over to their departure point opposite the public bus area.

Observations and conclusions

17. Overall Auckland Transport considers that the trial changes have achieved the primary aims of increasing overall safety within the keyhole area and generally improving traffic flows.

18. Before the trial started, consulting engineering firm Stantec observed many different conflicting users and movements observed within the ‘keyhole’ area as taxis and shuttle buses park on the western and north-eastern side, Auckland Transport Metro buses park on the south-western side whilst off-street parking for mobility users, motorcycles and mooring permit holders.

19. In their report (see below link (right click to open hyperlink)), Stantec conclude “The temporary changes implemented as part of the trial have resulted in safety and operational benefits within the Matiatia Ferry Terminal area by reducing conflicts between pedestrians, taxis, buses and general traffic. Therefore, it is considered that the trial has provided a successful outcome suggesting that these changes can be made permanent with minor refinements to ensure the safety and operational benefits are maintained within this area.”

https://aucklandtransport-my.sharepoint.com/:b:/g/personal/tina_kittelty_at_govt_nz/Ec-etUd3xBJOmuMDvHIW-FwBnzXVYhn2py63AAqcjjD3hg?e=wWq5bM

20. Auckland Transport’s Parking Compliance team provided the following feedback:

· The trial generally achieved its goals of keeping a steady movement of transport through the keyhole area and improving safety of pedestrians getting to buses and taxis.

· Parking officers did not receive many complaints from passengers or residents on the changes. The majority of feedback received, which was mostly negative, was from taxi operators who would prefer to continue to operate out of the keyhole area as they previously were able to. Additionally, most of the negative feedback was received from one particular local operator and city-based operators.

· As the trial progressed, we found passengers were able to follow the signage and find their way to the new taxi rank, and that most operators became accustomed to the changes.

· The parking compliance team’s preference is to continue to limit use of the keyhole, but to make a change to designate use of the landward side of the keyhole for Large Passenger Service Vehicles (a change from the current designation of Bus Parking), keeping the time limit to 30 minutes.

· The majority of abuse received by parking officers was from drivers parking in the P2 drop off area. The parking compliance team would like to keep this area as it is for drop off only and educate residents to use the P30 spaces in the car park if they arrive too early to pick people up from the ferry.

Public consultation and feedback

21. We consulted on the proposed Matiatia Ferry Terminal on Waiheke Island from Tuesday 17 March 2020 until Wednesday 22 April 2020.

22. Public feedback to the trial changes was predominantly negative, with 82.5% of respondents dissatisfied with the trial layout.

23. While full details will soon be released in the public feedback report which is currently being finalised, key themes in the feedback were:

· Confusion around trial (including parking and bus zones); taxis now too far away / let taxis back in the keyhole

· Proposal gives priority to Fullers and tourists over residents, taxi providers and local traders

· Pick up and drop off is difficult, especially for elderly and disabled

· Concerned about loss of parking spaces – not enough parking for cars and condition of parking

· Do not regard any safety and congestion improvement in trial layout/ it was better before the trial

· Create pedestrian crossings to get across the road, dedicated pathways and lighting

· Take the taxis out of the lower car park and back to the front of the terminal - too far to walk under trial layout

· Add speed reduction measures

· Improve signage

· Stop double decker or large buses including from the keyhole

Recommendations

24. Auckland Transport recommends that the trial changes be made semi-permanent, with some further improvements to be made:

· 30-minute bus parking in the inner keyhole to be amended to 30-minute large passenger service vehicle parking. The purpose of this change is to ensure the keyhole remains available to larger buses and that all operators of small tour vehicles are located in the lower carpark on the opposite side of the raised pedestrian platform used by the taxis.

· Rationalise parking provision within the upper car park to fully utilise the space formerly usd by the rental cars, including the space currently occupied by the soon to be demolished rental car buildings. This will result in pre-trial numbers of car parks being available.

· Retain the current arrangement for public drop-off and pick-up in the landward turnaround area.

· Remove temporary fencing infrastructure and replace with proper fencing to direct pedestrians and install a more aesthetically acceptable shelter on the new platform.

· Review the overall layout of the carpark to improve vehicle tracking, ease existing pinch points and provide marked pedestrian walkways within the carpark.

· Review and upgrade temporary signage and road markings to improve information provided to all users (e.g. internal circulation within the car park).

· Widen the footpath on the northern side of the Keyhole to facilitate its use by tour coach passengers.

25. Auckland Transport acknowledges that this recommendation does not align with public opinion on the trial, however believe it is the most viable option considering the space constraints in and around Matiatia, as well as Auckland Transport’s obligation to provide the safest possible environment, while balancing the needs of all users. This move also foreshadows future changes in and around Matiatia, one of which will see the lower car park retired from use as parking.

26. Auckland Transport would seek additional funding to make the proposed infrastructure changes, but we note that COVID-19 is likely to impact upon overall budgets available within Auckland Transport and may constrain this project.

Waiheke Bus Services – Discontinuation of Ostend/Wharf Road trial

27. The attached memorandum ‘Waiheke Bus Services – Discontinuation of service to Ostend Road and Wharf Road’ details the trial and the options that were explored by Auckland Transport. Given the extremely low patronage for the Ostend Rd stops (Average of 1 passenger every 7 trips) it is Auckland Transport’s intention to discontinue the trial but wants to give the Waiheke Local Board the opportunity to have input before this decision is made. (See Attachment A)

Auckland Transport Responses to Resolutions

28. That the Waiheke Local Board:

a) receive the Auckland Transport Report March/April 2020.

b) agree that the Matiatia Summer Trial end date be extended until 31 May 2020

to allow time for public feedback to be analysed and the results reported back

to the Board.

c) request a more detailed formal report in response to resolution WHK/2020/10

Matiatia and downtown ferry terminals that includes options for achieving

equity for commercial operators at both terminals and that details how

existing arrangements comply with the purpose and provisions of the

Commerce Act.

CARRIED

29. In response to b) above the trial period was extended until the end of May 2020.

30. In response to c) above, a more detailed formal report is being prepared for the June meeting of the Waiheke Local Board.

COVID-19 Level 2 update

31. New Zealand moved to Alert Level 2 at 11:59pm on 13 May 2020. This is what it means in relation to transport related activities.

32. The Government has advised that the general rule for Alert Level 2 is to play it safe. This means that if you are feeling sick you should stay home. Do not go to work or school. Do not socialise, and if you are showing symptoms of COVID-19 you should avoid using public transport when travelling to a medical appointment.

33. Public transport services will return to normal levels while we are at Alert Level 2 so people can travel to where they need to go. However, please note that the Government has advised that you must not travel to events which do not meet the requirements for gatherings at Alert Level 2.

34. Aucklanders are also advised that fare collection on public transport, as well as the collection of parking fees and enforcement of time restrictions and special vehicle lanes will re-commence when we move to Alert Level 2.

35. Public transport users are also advised that passenger capacity on buses, trains and ferries will be significantly lower than what was available prior to COVID-19. This is because of the need to maintain physical distancing onboard public transport vehicles as required by the Government for Alert Level 2.

36. We therefore ask our customers to ensure that they plan their journey ahead with the Auckland Transport Mobile app, which now also displays how many people are on a bus or train service at any given time, or the journey planner on our website.

37. Alternative ways of working under Alert Level 2 are also being encouraged by the Government, such as remote working, shift-based working, physical distancing, staggering meal breaks and flexible leave.

38. Auckland Transport also encourages Aucklanders to consider travelling outside of usual peak hours (7:00-9:00am and 3:00-7:00pm) where possible. This not only supports physical distancing as more people return to work, but also helps reduce peak congestion and the strain on public transport to make sure everyone can get to where they need to go quickly and safely.

39. Many Aucklanders chose to walk or cycle while we were at Alert Level 3 and 4 and we encourage people to continue doing so as this is a great option to maintain safe physical distancing. Auckland Transport is in the process of reviewing the effectiveness of the temporary walking and cycling lanes that were introduced at Alert Level 3. Some of these lanes may continue to operate at Alert Level 2 in order to help ensure that people on bikes and walking can stay safe and maintain the physical distance requirements that are so important to helping us break the chain of COVID-19 infection.

40. Businesses and organisations with large numbers of employees may need to look at a wide variety of transport options and actively plan to accommodate their employee’s needs. For travel planning resources and advice for businesses please visit https://at.govt.nz/driving-parking/ways-to-get-around-auckland/working-with-businesses/workplace-travel-planning/

41. The Government has also advised that domestic travel is allowed within New Zealand, but to follow public health guidance.

42. For more information of where and when you are permitted to travel under Alert Level 2 go to: www.covid19.govt.nz

Public transport

43. Public Transport will be operating to normal schedules and with fare collection resuming under Alert Level 2. Cash is still not being accepted. Travellers going to and from Waiheke should check the Fullers/360 and Sealink websites for timetable information.

44. Physical distancing must be observed on all bus, train and ferry services with one-metre distance required between other passengers. While we will be operating to normal schedules, we will be running at about 43% of normal passenger capacity while under Alert Level 2 to make sure safe physical distancing can be achieved. Please note that standing on buses, trains or ferries will not be allowed while we are at Alert Level 2.

45. There will be signage on board buses and trains to guide customers to where they can and cannot sit based on physical distancing restrictions.

46. Physical distancing of two metres must still be observed at all of our facilities such as stations, platforms and stops.

47. Customers may not be able to get on the bus, train or ferry that they want to because of available space to maintain safe physical distancing. To help with this, our Auckland Transport Mobile app now displays how many people are on a bus or train service at any given time, so customers will know if one-metre distancing will be achievable before they board. In addition, all buses will display the number of people it can take with physical distancing restrictions in place. The Auckland Transport Mobile app and journey planner on our website will also tell you when the next service is.

48. For the majority of buses, customers must use the rear door to get on and off the bus. This is to help ensure everyone is kept as safe as possible by minimising the physical contact between customers and bus drivers. In some rare cases, boarding will be necessary though the front door on small buses.

49. Customers who use a wheel chair or other mobility device or require driver assistance can still use the front door of buses. This also applies to vision impaired customers – we ask drivers to assist them through the front door.

50. Auckland Transport is ensuring all public transport is being cleaned throughout its daily service. Buses and trains are being spot checked, with surfaces being sanitised, and we have enhanced our cleaning regime to include antimicrobial protection fogging (spraying) of facilities and our fleet.

51. Cash is still not being accepted under Alert Level 2. We strongly recommend that you register your Auckland Transport HOP card to help with contact tracing should it be required. This will also allow us to monitor passenger numbers and make fast adjustments to services if required due to changes in demand. We will be working to make those changes as quickly as possible and again advise customers to plan their journey ahead.

52. Those who do not already have an Auckland Transport HOP card can find a retailer at: https://at.govt.nz/bus-train-ferry/at-hop-card/at-hop-retailers/

53. We anticipate that public transport will be a lot busier under Alert Level 2 so, if people can, they should consider walking or riding a bike as it may be a good option for some returning to work or school.

54. Our Auckland Transport HOP free public WiFi was disabled during Alert Level 3 to discourage people congregating at rail stations and bus interchanges. This will continue to be the case during Alert Level 2.

School buses

55. Auckland Transport -contracted school bus services will operate during Alert Level 2. Following the Government’s guidelines, physical distancing measures will be different to our public transport services but standing on buses will not be permitted.

56. Working closely with the schools, Auckland Transport has several measures to support contact tracing for all passengers. Hand sanitiser will also be made available for students boarding and departing the bus, in addition to the bus being cleaned in accordance with Government guidance.

Busier roads

57. As we saw with Alert Level 3, we will again see roads become busier throughout Auckland during Alert Level 2.

58. We ask that Aucklanders minimise any ‘non-essential’ travel and make sure that those driving do so safely while staying aware of other road users.

59. With freight services returning to normal levels, there will be more heavy vehicles on the road at all times of the day.

60. Construction sites have also restarted, meaning more construction vehicles on the road and temporary traffic management. Prepare for possible delays to your journey.

61. The move to Alert Level 2 also sees more work on our roads. Activities such as resealing, footpath repairs and cleaning out of drains which were paused have restarted at pace.

62. Other organisations such as Watercare, power lines companies, and other utilities have also begun work on that was previously programmed.

63. As a result, people will notice more activity in the road corridor. Please be aware of workers, drive to the conditions and expect delays throughout the city as these projects get back on track.

Customer service centres

64. We still need to ensure there is managed interaction between our staff and customers under Alert Level 2.

65. During this time, we still recommend customers use self-service options such as ordering an Auckland Transport HOP card online, setting up their account to auto-top up or simply going online to top-up at Auckland Transport HOP card. Journey planning can also be done via the Auckland Transport website or app.

66. Our call centres remain open and customers can speak to us by calling 09 366 6400.

67. If customers are unable to access self-service options, the following customer service centres will be open but will have reduced staff numbers:

· Britomart ticket windows

· Manukau Bus Station

· New Lynn ticket window

· Panmure

· Smales Farm

· Newmarket

· Albany

· Constellation

· Papakura Train Station

The following customer service centres will remain closed while at Alert Level 2:

· Manukau Train Station

· New Lynn (ticket office windows will remain open and provide all services)

· Downtown ferry terminal

· AUT

· Botany

68. At this stage we are still unable to accept cash payments for Auckland Transport HOP card top-ups at customer service centres, however customers will be able to use EFTPOS.

Parking and outdoor activities

69. Paid parking will resume for both on and off-street parking under Alert Level 2. Enforcement of parking restrictions, bus lanes and other special vehicle lanes will also resume.

70. If you are walking or cycling, make sure you are keeping two-metre distance from other people and their ‘bubbles’. Where available please use grass berms and other available space in the road reserve to achieve this.

71. Auckland Transport is in the process of reviewing the effectiveness of the temporary walking and cycling lanes that were introduced at Alert Level 3. Some of these lanes may continue to operate at Alert Level 2 in order to help ensure that people on bikes and walking can stay safe and maintain the physical distance requirements that are so important to helping us play it safe.

72. In addition, we are investigating providing temporary protection at existing painted cycle lanes at key locations to further improve safety for people on bikes.

73. As the demand for travel around Auckland changes at Alert Level 2, we will continue to monitor the network in real time to minimise any disruptions and quickly respond to incidents that may occur.

74. Leisure boating and all water activities are now allowed under Alert Level 2.

75. Harbourmaster work under Alert Level 2 will include resuming maintenance of buoys and beacons, as well as the disposal of abandoned vessels and wrecks. Other usual business, such as compliance monitoring, will return to normal levels while maintaining physical distancing requirements.

Walking and cycling

76. Almost half of all Aucklanders (47%) are walking more than they did pre-lockdown with 14% cycling more often.

77. With that in mind we expect to continue to see more people walking or cycling as a transport choice to get to work, school or for local shopping trips when we move into Alert Level 2. We are also reminding people to look out for vulnerable road users when they travel. More than ever people are using their road space to walk or use a bike, and as a team of 1.4M Aucklanders we can all play a role in keeping everyone safe.

78. Some of the pop-up spaces that were rolled out during Alert Level 3 may continue to operate for Alert Level 2 with the addition of some new spaces to allow for physical distancing, we ask that people use the pop-up spaces whenever possible. For more information on walking and cycling visit https://at.govt.nz/cycling-walking/

Construction sites

79. Auckland Transport restarted work across 160 sites from Tuesday 28 April under Alert Level 3 restrictions. Each site has been operating under strict Health and Safety protocols based on Ministry of Health Guidance and industry best practice.

80. These measures will not change significantly under Alert Level 2 and will continue to include: physical distancing, compulsory PPE, hygiene practices, recording site entry and exit and separating teams into zones on our larger sites.

81. Inductions for new project staff and compulsory COVID-19 education and training will be part of ongoing site protocols while in Alert Level 2, plus any new restarted work will require contractors to submit COVID-19 Health and Safety plans and protocols to demonstrate a safe working environment.

82. Although our aim is to return to normal levels of productivity as quickly as possible to minimise delays and help spur the local economy, our priority remains ensuring the safety of our workers and the general public. As such, the pace of work under Alert Level 2 may not be as rapid as it is under normal circumstances.

83. Auckland Transport will continue to maximise opportunities to accelerate productivity where possible until we can return to normal conditions. These measures may include extending working hours and expanding work sites to take advantage of less traffic on the road.

84. All project timelines are under review pending an assessment of the impact of COVID-19.

Public engagement

85. Engagement (both informing and consulting communities on upcoming projects) will begin again under Alert Level 2 except for the following channels:

· No drop-in sessions or public meetings

· No, or very limited, face-to-face meetings with members of the public, stakeholders or elected members

86. Instead of face-to-face communication, AT will engage via channels such as telephone calls, conference calls, email, Facebook live and webcasts.

Auckland Transport offices

87. All Auckland Transport offices will re-open at Alert Level 2 but with only up to 25% of staff allowed in the building at any one time to maintain effective physical distancing measures. We will gradually increase the number of staff allowed within offices in the coming weeks and remaining staff will continue to work from home. During Level 2 external visitors are not encouraged to come into our offices unless absolutely essential. Any visitor that does enter an Auckland Transport office will be asked to register their full contact details at reception areas and will be expected to comply with physical distancing measures that will be in place.

88. We know this has been a challenging time for us all. We ask that people continue to be understanding and patient of everyone else who is in the same situation and appreciate everyone’s cooperation so far under Alert Levels 4 and 3.

89. Again, please try to avoid traveling during peak hours of the day to help make sure everyone can get to where they need to go safely.

90. The best place to find the latest information about the COVID-19 situation in New Zealand is on the Government’s special COVID-19 website: https://covid19.govt.nz/

91. Auckland Transport’s COVID-19 page, which includes up to date public transport timetables, is at: https://at.govt.nz/COVID-19

92. For any other queries the Auckland Transport call centre is available 24 hours/ 7 days a week 09 355 3553

Local Board Transport Capital Fund

93. A summary of the Waiheke Local Board Transport Capital Fund is contained in the table below. The Board has held the majority of its Local Board Transport Capital Fund for the major reorganisation of Matiatia and therefore has spent very little of its allocation over the last electoral term.

94. In the coming months, the Board will consider the results of the Matiatia summer trial, the public survey results and its subsequent plans for Matiatia.

Waiheke Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,323,204
Amount committed to date on projects approved for design and/or construction	$50,000
Remaining Budget left	$2,273,204

Tauākī whakaaweawe āhuarangi

Climate impact statement

95. Auckland Transport engages closely with Auckland Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

96. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

97. The impact of information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Consultations

98. consultations were sent to the local board in the last reporting period.

Traffic Control Committee

99. The decision of the Traffic Control Committee that affected the Board area in April 2020 is noted below.

Putiki Road

Permanent Traffic and Parking changes

Angle Parking / P30 Parking / Mobility Parking / Road Hump / Stop Control

Approved

Tauākī whakaaweawe Māori

Māori impact statement

100. Interactions with manu whenua is done on a project specific basis.

Ngā ritenga ā-pūtea

Financial implications

101. There are no financial implications resulting from receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

102. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri

Next steps

103. See above

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment 1 Ostend Wharf Discontinuation of Trial	127

Ngā kaihaina

Signatories

Author

Jonathan Anyon - Elected Member Relationship Manager - Auckland Transport

Authorisers

Louise Mason - General Manager - Local Board Services

Janine Geddes - Acting Relationship Manager - Aotea / Great Barrier and Waiheke Local Boards

Waiheke Local Board

27 May 2020

Waiheke 10 Year Transport Plan

File No.: CP2020/06275

Te take mō te pūrongo

Purpose of the report

1. To provide the Waiheke Local Board the final draft of the Waiheke 10-Year Transport Plan (the Plan) for endorsement and final feedback

Whakarāpopototanga matua

Executive summary

2. The Waiheke 10-Year Transport Plan is a co-designed plan consisting of over 100 prioritised projects and processes which Auckland Transport and the Waiheke Local Board agree will be the priorities over the next decade.

3. The plan has been through public consultation and approval is now sought for the updated plan, including any final annotations.

4. Approving the plan will fulfil the objectives of the project to release the blueprint for future activity on the island.

5. The risks associated with the plan are that it is not maintained as the core guiding document for projects on Waiheke. Mitigating this will be a joint Auckland Transport/Local Board ongoing effort.

6. Once approved the plan will be sent to the Auckland Transport Board for approval. It will then be published along with associated communications.

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) endorse the Waiheke 10-Year Transport Plan for release.

b) provide any final changes to Auckland Transport for incorporation ahead of its release.

Horopaki

Context

7. In late 2018 Auckland Transport and the Waiheke Local Board began work on the 10-Year Transport Plan, to produce an agreed list of projects Auckland Transport would pursue on Waiheke and seek funding for.

8. In mid-2019 the plan went through public consultation and changes to the prioritisation of projects emerged as a result.

9. Auckland Transport has now finalised the plan amendments following this consultation period.

Tātaritanga me ngā tohutohu

Analysis and advice

10. With the plan now updated endorsement of the plan is sought together with approval for its release by Auckland Transport.

11. For the sake of expediency any changes required (content, style, text, etc.) are provided with the endorsement (the endorsement would be subject to the implementation of the changes).

12. Note that the version of the plan sent to you has annotations in it (in the form of yellow boxes). These changes will be made but have not been implemented yet, so as to provide you the plan as soon as possible.

13. At this point while we will have an appendix with the full list of projects, we are not planning to include the around 90 projects which were suggested by the community during consultation as they have not been prioritised by the local board. Instead we suggest they are considered for inclusion in the next version of the plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. Protecting the natural environment is one of the core prioritisation criteria used to assess the projects. In addition, one of the ‘process’ elements which AAuckland Transport will now mandate for all projects on the island is that they do not negatively impact (and seek to improve) the environmental outcomes for the island, particular with regard to water runoff, coastal erosion and weather resilience.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. Auckland Council has been involved in the development of the plan and has given support to its development.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. The plan was co-designed with the Waiheke Local Board and has used the previously completed plans and proposals from the local board as the basis for the project and processes in the plan.

Tauākī whakaaweawe Māori

Māori impact statement

17. There has been substantial engagement with mana whenua and mataawaka through the development of the plan and their feedback has been included in full. The plan will deliver benefits which align with desired māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications for the local board. The funding for items within the plan will be decided as part of the Regional Land Transport Planning process.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. There are two risks associated with this plan:

· There is a risk that Auckland Transport will seek to pursue projects (beyond standard asset maintenance and renewal) which are not on this plan, which would cause reputational impacts for both organisations. This will require a joint mitigation: the Auckland Transport project team will continually reiterate internally the need to progress the projects in the plan and the local board will need to challenge Auckland Transport projects which emerge which do not feature in the plan.

· There is a risk that should the plan not be implemented and also evolve over time, that it will be seen as a waste of time and will cause reputational damage to both organisations. The mitigation for this will be, first, involvement from the local board in the Regional Land Transport Plan process, to advocate for the projects to receive funding and second commitment by the local board and Auckland Transport to annually update the plan to account for changes over time.

Ngā koringa ā-muri

Next steps

20. Auckland Transport will incorporate any feedback/changes from the local board and then will seek approval from the Auckland Transport Board for the plan and its release. It will be released with an accompanying communications campaign.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment 1	137
b ⇩	Attachment 2	169

Ngā kaihaina

Signatories

Author

Andrew McGill - Head of Integrated Network Planning - Auckland Transport

Authorisers

Louise Mason - General Manager - Local Board Services

Janine Geddes - Acting Relationship Manager - Aotea / Great Barrier and Waiheke Local Boards

Waiheke Local Board

27 May 2020

Completion and Implementation of the Mātiatia Plan

File No.: CP2020/05553

Te take mō te pūrongo

Purpose of the report

1. To outline next steps to complete and implement the Mātiatia Plan.

Whakarāpopototanga matua

Executive summary

2. In July 2019 the Waiheke Local Board (the board) approved the Stage 1 Mātiatia Plan consisting of principles, transport and non-transport outcomes and a broad land-use plan. The board and Auckland Transport are working together on development of a final Mātiatia Plan and its implementation.

3. Auckland Transport has engaged consultants to prepare a business case to advance the transport outcomes which cover land managed by Auckland Transport. This requires both Auckland Transport and NZ Transport Agency (NZTA) approval to access the $15.3m budget sitting in the 2018-2028 Regional Land Transport Plan.

4. Three shortlisted transport options have been developed for discussion with the Waiheke community, involving safety and environmental improvements, carparking and road layout, transport operator activities, use of the keyhole, and connections (walkways, cycling etc). The Mātiatia Plan team expects to consult on these starting in June 2020 with separate key stakeholder sessions.

5. Funding for non-transport outcomes requires a separate business case being developed for approval by Auckland Council. Preliminary work to develop non-transport outcomes is advancing on a slower programme due to COVID-19 procurement delays. It is expected the Waiheke community will be engaged on these after the transport elements although the June consultation is expected to include some questions to support this subsequent work.

6. Business cases for transport and non-transport outcomes will be completed and lodged post consultation on the short-list options then the preferred option. The board will then adopt a final Mātiatia Plan enabling implementation subject to funding being confirmed.

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) support community engagement on three transport options for Mātiatia commencing in June 2020 with separate key stakeholder sessions followed by a wider public consultation using public meetings (COVID-19 dependent), an online platform and information distributed to households.

b) note that community engagement on non-transport options for Mātiatia will commence at a later date once COVID-19 procurement delays are resolved with some questions to help inform non-transport outcomes being included in the June 2020 consultation.

c) confirm that a final Mātiatia Plan consisting of all agreed transport and non-transport outcomes following public consultation including on shortlist transport options followed by the preferred option, will be formally adopted by the board.

d) note that Auckland Transport has allocated $15.3m in the 2018/19 to 2021/22 years to implement transport elements of the Mātiatia Plan and that as this budget includes New Zealand Transport Agency funding, it will also require approval from the agency.

e) note that Auckland Transport expects to commence works to deliver on the transport outcomes for Mātiatia once the business case and the transport elements of the Mātiatia Plan are formally approved and funding is secured.

f) note that the current budget is expected to be inadequate to deliver on all these outcomes, the final Mātiatia Plan is expected to prioritise elements which have the widest community and agency support.

g) confirm its earlier commitment to allocate the bulk of its Transport Capital Fund to support delivery of transport outcomes at Mātiatia.

Horopaki

Context

Mātiatia Plan

7. Developing and implementing a plan for the future use of public land at Mātiatia has been an aspiration of the Waiheke community for a very long time. Current work to progress this follows:

i) the board being delegated land use and development decisions at Mātiatia

ii) the board agreeing that Mātiatia was its No.1 priority for funding under Auckland Council’s “One Local Initiative” programme

iii) Auckland Transport establishing a $15.3m budget in its Regional Land Transport Plan (RLTP) in 2018/19 to2021/22

iv) Auckland Transport and the board working together to deliver and implement the Mātiatia Plan under their agreed Memorandum of Understanding

8. During 2018-19, a Mātiatia Stage 1 Plan consisting of land use areas, principles and transport and non-transport outcomes was developed (see Attachment A). Resolutions approving this at the board’s July 2019 business meeting also confirmed that a Stage 2 final Mātiatia Plan including detailed design and layout proposals would be developed and publicly consulted on once options for development at Mātiatia are identified.

Advancing Mātiatia transport outcomes

9. Work to prepare a business case to advance the transport outcomes has been underway since late 2019 when Auckland Transport engaged WSP Consultants to do this work. WSP has experience in working on transport projects where NZTA part funding is required – 51% of the $15.3m transport budget for Mātiatia is assumed to come from NZTA.

10. WSP developed a long-list of transport options in discussion with Auckland Transport representatives and mana whenua and workshopped this with the board in December 2019. WSP has since developed a shortlist of transport options which was workshopped with the board in April 2020. These are discussed further below

Advancing Mātiatia non-transport outcomes

11. The board has allocated $90,000 to engage a separate team at WSP to prepare a framework plan for non-transport outcomes at Mātiatia. Using WSP provides synergy and coordination between the transport and non-transport workstreams. This work was due to commence just prior to the COVID-19 lockdown and the contract is currently on hold with no date for work to recommence determined.

12. Funding to develop a business case based on the framework plan is still required.

Proposed community engagement approach

13. A consultation plan is currently being developed initially focusing on these three shortlist transport options which will be consulted on first. It is proposed that workshops be held first with key stakeholders as was done for the Mātiatia Stage 1 Plan, followed by wider community engagement.

14. It is anticipated that a number of community meetings, possibly in different locations on Waiheke and/or for different communities will be held. The timing and approach to these will be informed by COVID-19 regulations. An online platform is also likely. Household mail-outs will also be considered. Community engagement on the non-transport outcomes will commence once the non-transport Mātiatia Framework Plan is complete.

15. It is proposed to include some questions in the transport engagement material seeking the Waiheke community’s views on what land uses and activities it would like to see at Mātiatia alongside transport outcomes. This will help inform the subsequent non-transport work.

Tātaritanga me ngā tohutohu

Analysis and advice

Transport options

16. WSP has identified three shortlist transport options that it proposes to engage the Waiheke community on. These were presented to the board at its April 2020 workshop.

17. These options are not addressed in detail in this report, or shown as attachments, as they are still being refined and drawn up. In addition, they need to be explained and supported by commentary and discussion which can’t easily be done in this report. This detail will be provided as part of the community engagement process and associated engagement materials.

18. The key elements of these options are that they:

i) are based on and consistent with the Mātiatia Stage 1 Plan’s approved transport outcomes

ii) cover public land at Mātiatia currently used for transport activity

iii) include parking in the bay and the Owhanake carpark, transport operator needs, functions and use of the keyhole, and supporting infrastructure such as the road network, walkways, cycleways and stormwater management

iv) support mana whenua aspirations by removing carparks from the site of significance to Maori on the foreshore, which is now formally included in the Hauraki Gulf Islands District Plan (see land use plan at Attachment A)

19. The options also take into account the results of the recent ferry users travel behavior survey which talks about how people currently travel to Mātiatia and what changes they might make under different circumstances. The following is a snapshot of the key headlines from this survey which will be formally presented and included in business cases at a later date

· Driving alone (29%) and bus (22%) are most frequently used modes to get to ferry

· More than half of the surveyed ferry passengers would prefer to arrive by bus or active modes

· Of those who drove, 81% travelled from within the 10km radius with approximately 60% from within the 5km radius

· Both bus and cycle users are motivated by a desire to be socially responsible.

· Safer, dedicated cycleways would encourage more people to cycle.

Source: Understanding Travel Behaviour of Morning Peak Waiheke Ferry Users Auckland Transport March 2019

20. All three options include the matters listed above. The main difference is that the amount of carparking and associated infrastructure proposed differs based on different levels of bus use, cycling and walking. Developing new carparking at Owhanake is expensive due to terrain and earthworks requirements. The options indicate the level of car parking that could be provided while at the same time providing increased travel mode choice.

Non-Transport outcomes

21. A framework plan approach is planned for the non-transport elements using a landscape and urban design approach to show how the non-transport elements at Mātiatia might be located and developed.

22. The intention had been to progress both transport and non-transport workstreams in parallel so that the Waiheke community could be engaged on a holistic plan. As the non-transport workstream is on hold due to COVID-19 expenditure restrictions, achieving this would require the transport workstream being delayed. This would incur unbudgeted costs and isn’t recommended.

23. Non-transport elements include cultural, environmental/ecological, commercial and open space matters. More work is needed with mana whenua to define cultural aspects and the commercial trial in the Harbourmasters hasn’t made the progress initially anticipated over summer. Delays in the non-transport workstream is therefore not seen as a significant issue in this context.

24. Transport has always been the main issue at Mātiatia and so focusing on this in these circumstances is considered to be necessary and acceptable.

Community engagement

25. Alongside robust content, a comprehensive and well publicised Waiheke community engagement approach is critical to achieving outcomes that can be widely supported. An engagement plan is currently being developed and this will be considered by the board once available.

26. Engagement is expected to be undertaken in a number of stages as follows.

27. Stage 1 will include key stakeholder and subsequent public engagement on these three shortlisted transport options and questions on non-transport ideas. The pre-engagement might repeat the previous stakeholder engagement approach undertaken for the Mātiatia Stage 1 Plan. The summer trail and associated configuration changes attracted a lot of attention and working directly with groups such as transport operators is expected to assist with designing and refining transport options which can then be tested with the wider community.

28. Stage 2 will include consultation on the non-transport options and Stage 3 will include consultation on the preferred transport option. The timing of these might be interchanged depending on progress with the non-transport workstream.

29. The board will then determine what if any further consultation it wishes to undertake to complete the final Mātiatia Plan.

Implementation

30. Implementation of both the transport and non-transport outcomes requires completion and approval of separate business cases. Approval of the transport business case by Auckland Transport and NZTA will unlock budgets already provided in the RLTP.

31. The non-transport business case is yet to be funded and the case for funding will be made to Auckland Council as part of reporting on the One Local Initiative programme. Under this programme each local board was asked to identify one priority project for funding, with Mātiatia being the board’s request.

Tauākī whakaaweawe āhuarangi

Climate impact statement

32. The Auckland Unitary Plan identifies parts of the foreshore, keyhole area and main stream/wetland at Mātiatia as being susceptible to flooding and coastal inundation under a range of scenarios. It contains provisions for addressing these issues when developments, including roads and carparks are being considered. The transport and non-transport business cases and outcomes will take these into account.

33. The extent to which Mātiatia Plan outcomes address greenhouse gas emissions will also be considered by both workstreams. Promoting transport modes other than single occupancy fossil fuel private car use is expected to be addressed in the transport business case.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. Completion and implementation of the Mātiatia Plan would draw to a close past unsuccessful efforts to develop the Mātiatia bay post its public purchase in 2005. It would also demonstrate the value of the board obtaining the delegation for land-use and development decisions at Mātiatia in 2018.

35. Activities on public land at Mātiatia are under the management of various council units including Auckland Transport (funding and implementation of transport developments), Community Facilities (leases and open space), Healthy Waters (stormwater and wastewater systems) and Community Services (placemaking and service levels). Plans and Places is leading on the development of the Waiheke Area Plan and Mātiatia is a precinct in that plan.

36. All these entities are working with the board on development and implementation of the Mātiatia Plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37. The Mātiatia Plan is led by the board which is the decision-maker over land owned by Auckland Council at Mātiatia. The board is working in partnership with Auckland Transport which is the decision-maker for the road reserve. This partnership will ensure transport and non-transport activities are integrated.

Tauākī whakaaweawe Māori

Māori impact statement

38. Mana whenua and tangata whenua are and have been engaged as part of the Mātiatia Plan development and implementation. Most recently the long-list of transport outcomes has been taken to the Auckland Transport Mana Whenua hui.

39. Ngati Paoa has been represented on the Mātiatia Plan project team since 2017 and has a key role due to the existence of a site of significance to Maori covering a significant part of the Mātiatia foreshore and bay. It is anticipated that decisions on recognition, use and development of that area will be made in agreement with Maori. It is expected that removal of carparking within that area will be confirmed when the final Mātiatia Plan is approved and implemented.

Ngā ritenga ā-pūtea

Financial implications

40. Development and implementation of the transport business case is already budgeted by Auckland Transport, subject to NZTA agreeing to its funding contribution. It is proposed that the bulk of the board’s available transport capital fund of $2.2m will be allocated to support these outcomes.

41. Development of the non-transport business case and its implementation still requires funding by Auckland Council.

42. It is anticipated that not all parts of the final Mātiatia Plan can be implemented under the above funding. It is expected that the Mātiatia Plan will prioritise implementation using a staged approach as further funding is sought and confirmed.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. The biggest risk is considered to be that sufficient support or a consensus is not achieved from the Waiheke community to enable completion and implementation of the Mātiatia Plan post community engagement. Work to develop and seek agreement to implementation of interim transport solutions at Mātiatia has already highlighted some of these difficulties.

44. Leadership of this process by the board, in partnership with Auckland Transport is seen as a key element to achieving this and a comprehensive community engagement process reaching all key stakeholders and the wider Waiheke community is essential.

45. If agreement isn’t reached, this would potentially place available funding, and that being sought in doubt. Funding for other stages of the Mātiatia Plan that is expected to be needed in future years will also be considered through the lens of how well the above progresses and delivers. This risk could be exacerbated by COVID-19 budget impacts which are as yet unknown.

46. Reaching agreement with mana whenua and the Waiheke community on the use of land at the Mātiatia foreshore now included as a site of significance to Maori in the Hauraki Gulf Islands District Plan, may also be challenging. This matter will be addressed via consultation on implementing final Mātiatia Plan outcomes.

Ngā koringa ā-muri

Next steps

47. Consultation on Mātiatia Plan transport outcomes is expected to commence in June. Consultation on non-transport outcomes will follow at a date yet to be determined.

48. This consultation will enable respective business cases to be completed, a final Mātiatia Plan to be approved and funding of its implementation sought and approved. Funding for transport outcomes is included in the RLTP in 2020/21 and 2021/22. Funding for non-transport outcomes will be sought in 2020.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Mātiatia Stage 1 Plan Approved July 2019	183

Ngā kaihaina

Signatories

Authors

John Nash - Programme Manager -Waiheke & Gulf Islands

Kevin Jones - Manager Strategic Projects (North and West) - Auckland Transport

Authoriser

Janine Geddes - Acting Relationship Manager - Aotea / Great Barrier and Waiheke Local Boards

Waiheke Local Board

27 May 2020

Local board feedback on Plan Change 22 and Plan Modification 12 – additions of places of significance to Mana Whenua

File No.: CP2020/05804

Te take mō te pūrongo

Purpose of the report

1. To request the views of the local board on:

· Plan Change 22 (PC22) to the Auckland Unitary Plan (Operative in Part)(AUP)

· Plan Modification 12 (PM12) to the Auckland Council District Plan – Hauraki Gulf Islands Section 2018 (Inner Islands) (HGI).

Whakarāpopototanga matua

Executive summary

2. In 2014, in collaboration with 19 Mana Whenua entities, Auckland Council (the council) initiated the Māori Cultural Heritage Programme (MCHP) to improve the understanding and protection of Māori cultural heritage across the Auckland region.

3. As part of the implementation of the findings of the MCHP, the council has proposed two plan changes in order to appropriately recognise and protect culturally significant sites within both the AUP and HGI. These two plan changes form tranche one of what is intended to be a series of future plan changes to progressively identify and protect culturally significant sites.

4. Eleven Mana Whenua entities have completed assessments for sites in these plan changes. Thirty-three sites are proposed for scheduling: 30 sites in the AUP and four in the HGI. Note that one site, Te Rangihoua (Te Putiki o Kahumatamomoe), is included in both the AUP and HGI to represent its landward and coastal extents.

5. On 21 March 2019, PC22 and PM12 were originally notified. Following submissions and after further analysis, on 26 September 2019 a minor correction was made to PC22 to remove an incorrect reference. Due to technical and procedural issues, on 24 October 2019 a second amendment to withdraw the Te Wairoa River site was notified. On 11 February 2020, the plan changes were then re-notified to a limited number of directly affected parties.

6. The details of the sites related to the local board are listed in Attachment A.

7. Key themes of the submissions received are to:

· support PC22 as notified

· support PC22 with a minor amendments to Schedule 14.1 and a site description in Schedule 12

· oppose PC22 due to potential effects on houseboat activities

· support PM12 as notified

· support PM12 and apply the same approach to other reserves on Waiheke Island

· oppose PM12 for various other reasons.

8. On 8 August 2019, the Regulatory Committee appointed three independent hearing commissioners to hear and make decisions on PC22 and PM12 (REG/2019/49). This included at least two independent commissioners with expertise in planning and tikanga Māori.

9. This report is the mechanism for the local board to provide its formal views on PC22 and PM12 prior to the public hearing. Any comments received will be included in the planner’s hearing report and considered by the independent commissioners. Any local board views provided should be that of the local board, therefore no technical recommendations are made in this report.

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) provide local board views on Plan Change 22 and Plan Modification 12.

b) appoint a local board member to speak on behalf of the local board views at a hearing on the plan changes.

c) delegate authority to the chairperson of the local board to make a replacement appointment in the event the local board member appointed in Resolution b) is unable to attend the plan change hearing.

Horopaki

Context

Decision-making authority

10. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of the council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents.

11. In 2014, the council initiated a Māori Cultural Heritage Programme (MCHP) in collaboration with 19 Mana Whenua entities in the Auckland region with the purpose of improving the understanding and protection of Māori cultural heritage and to identify the best management options that recognise and protect the cultural values of these sites. To date 400 such sites of have been nominated by Mana Whenua for consideration.

12. The AUP currently contains 75 scheduled Sites and Places of Significance to Mana Whenua. There are no Māori Heritage sites currently identified in the HGI Plan.

13. The Auckland Council’s Planning Committee resolution (PLA/2017/39) approved engagement with Mana Whenua and landowners in order to develop draft plan changes to add qualifying sites to the AUP and the HGI plan. The criteria to identify and evaluate these sites are contained within the Auckland Regional Policy Statement section of the AUP.

14. On 27 November 2018, the Planning Committee resolved to approve the proposed plan changes for notification (PLA/2018/128).

15. The plan changes propose:

i. The addition of 30 sites to the AUP’s Sites and Places of Significance to Mana Whenua Overlay, as identified in Chapter L Schedule 12. There are also consequential changes to Schedule 6 (Outstanding Natural Features) and Schedule 14.1 (Historic Heritage Overlay) to reflect the cultural significance of the identified sites; and

ii. The addition of four sites to the HGI Plan. There are also changes to the explanatory text of the plan to clarify the criteria by which sites are identified and evaluated.

16. If the local board chooses to provide its views, the reporting planner will include those views in the hearing report for these plan changes. Local board views will be included in the analysis of the plan changes and submissions received.

17. If the local board chooses to provide its views, local board members will be invited to present the local board’s views at the hearing to commissioners, who make the decision on the plan changes.

18. This report provides an overview of PC22 and PM12 and gives a summary of the key themes which have arisen through submissions. This report does not include a recommendation. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

19. The AUP and the HGI plans contain objectives, policies, and rules to manage and protect both Sites and Places of Significance to Mana Whenua (AUP), and Māori Heritage sites (HGI). The proposed plan changes do not alter any of the existing objectives, policies, rules or resource consent assessment criteria set out in the two plans.

20. PC22 proposes the following changes:

· The addition of 30 Sites and Places of Significance to Mana Whenua (SSMW) to Schedule 12 of AUP.

· The addition of a ‘significance of the site to Mana Whenua’ evaluation criterion (criterion k) to eight sites already listed in Schedule 6 – Outstanding Natural Features Overlay of the AUP.

· The addition of the ‘significance of the site to Mana Whenua’ evaluation criterion (criterion c) to five sites already listed in Schedule 14.1 - Schedule of Historic Heritage Overlay of the AUP(OiP).

· The addition of the sites to the AUP viewer (the online tool to view the AUP maps).

21. PM12 proposes the following changes:

· The addition of four Māori Heritage Sites (MHS) to Appendix 1f of the HGI.

· The addition of explanatory text to Appendix 1f, Appendix 4 and Part 7.13 of the HGI – Māori heritage to include references to the criteria for the identification and evaluation of MHS.

· The addition of the sites to the HGI planning maps.

Further discussion:

22. There are 33 sites proposed across both PC22 and PM12. These sites cover a wide range of zones including open space, coastal marine area, and transport corridor zones.

23. The sites are owned by or designated by Auckland Transport, Department of Conservation, Auckland Council, CRL Ltd, Ports of Auckland, The NZ Transport Agency, Watercare, LINZ, Ministry of Education, Transpower NZ Ltd and First Gas Limited.

24. By scheduling the sites, there will be greater awareness and weight placed on existing objectives, policies and methods within the plans for protecting cultural heritage when considering applications for resource consent, private plan changes, designations and policy development in both plans.

25. In the AUP, scheduling introduces more restrictions on activities within the sites with respect to disturbance in the coastal marine area, temporary activities, new buildings and structures, new alterations and additions to existing buildings, and subdivision.

26. In the HGI, scheduling will remove permitted levels of ground disturbance within scheduled sites, making all ground disturbance activities require resource consent. Resource consent will also be required for establishing toilets and changing facilities within scheduled sites.

Themes from submissions received

27. On 21 March 2019, PC22 and PM12 were originally notified. Following submissions and after further analysis, on 26 September 2019 a minor correction was made to PC22 to remove an incorrect reference. Due to technical and procedural issues, on 24 October 2019 a second amendment to withdraw the Te Wairoa River site was notified. On 11 February 2020, the plan changes were then re-notified to a limited number of directly affected parties.

28. Following the processes outlined above, a total of seven primary submissions and two further submissions have been received for PC22. Six primary submissions and three further submissions have been received for PM12. The following key themes have been identified in the submissions received:

· support PC22 as notified

· support PC22 with minor amendments to Schedule 14.1 and a site description in Schedule 12

· oppose PC22 due to potential effects on houseboat activities

· support PM12 as notified

· support PM12 and apply the same approach to other reserves on Waiheke Island

· oppose PM12 for various other reasons.

29. Minor amendments identify a technical error in the plan change where an evaluation criterion has been omitted from one of the schedules. They also propose additional wording to one of the site descriptions to include reference to bird roosting/gathering sites.

30. Effects on existing houseboat activities in Putiki Bay (Waiheke Island) are of concern to two houseboat owners. Heritage scheduling which is outside the proposed plan change area is of concern to one submitter opposing PM12.

31. One submitter is opposing the scheduling of Rangihoua Park / Onetangi Sports Fields on Waiheke Island as part of PM12 on the basis that they feel the scheduling would place unrealistic conditions on the continued use and development of these activities. This was supported by one further submission with 92 co-signatories.

32. On 26 March 2020, the latest summary of the decisions requested by submitters on PC22 was notified and is available on the council’s website at the following link: https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/proposed-plan-changes/pc22summarydecisions/summary-of-decisions-requested-and-submissions.pdf

33. On 26 March 2020, the latest summary of the decisions requested by submitters on PM12 was notified and is available on the council’s website at the following link: https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/proposed-plan-changes/docspc22/pm-12-renotification.pdf

Tauākī whakaaweawe āhuarangi

Climate impact statement

34. The decision whether to provide local board views:

· will not lead to increased greenhouse gas emissions and negatively affect the approach to reduce emissions.

· will not be impacted by a climate that changes over the lifetime of that decision.

35. This is because the plan changes do not promote new activities within the sites and, by their nature of protecting Māori cultural heritage, are unlikely to encourage a greater intensity of development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36. As mentioned previously, the 33 sites covered by these two plan changes cover a range of environments. These include roads, carparks, publicly owned parks and lakes, rivers and streams. They are also subject to a number of designations.

37. During the development of the plan changes, relevant council departments and Council Controlled Organisations (CCO) were consulted. With respect to council internal departments, the sites have particular relevance to the council’s Customer and Community Services Department. This department includes the Community Facilities, Parks, Sports and Recreation, and Service Strategy and Integration teams.

38. Many of the proposed sites contain leases which are managed by the above department. The strategic management of public open spaces is also managed by these teams through the use of reserve management plans as well as other open space and recreation planning tools.

39. The Customer and Community Services Department has been actively involved in the plan changes during their development and notification. None of these teams have raised opposition to the proposed scheduling.

40. From a CCO perspective, Auckland Transport has been involved in the development of the plan changes as they apply to public roads and parking infrastructure. Auckland Transport is not opposed to the plan changes.

41. One of the sites, Te Puna Wai a Hape (Site 091), schedules land currently owned by Watercare Services Limited. Watercare has been involved during the development of the plan changes and is not opposed to the scheduling.

42. No CCO has made a submission or further submission on PC22 or PM12.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

43. Further detail such as a map showing the location of the sites relevant to the local board and previous involvement by the board are in Attachment A.

44. The main impact of PC22 and PM12 is to place greater recognition on the cultural significance of identified sites. This is likely to increase the need for consultation with affected Mana Whenua when considering activities within the sites. The scheduling places greater restrictions on some land use activities and coastal activities as outlined previously.

45. A summary here of what local board engagement was undertaken during the development of this plan change is included in Attachment A.

46. Factors the local board may wish to consider in formulating its view are as follows: interests and preferences of people in the local board area; well-being of communities within the local board area; local board documents, such as the local plan and local board agreement; responsibilities and operation of the local board.

47. This report is the mechanism for obtaining formal local board views so the decision-makers on PC22 and PM12 can consider those views.

Tauākī whakaaweawe Māori

Māori impact statement

48. This report addresses matters that relate to two plan changes to protect and manage new nominated sites and places of cultural significance to Mana Whenua. All Mana Whenua entities have been invited to participate in this process and 11 Mana Whenua entities have actively contributed to these plan changes.

49. Recognising and protecting Mana Whenua cultural heritage is identified as an issue of regional significance in the Auckland Unitary Plan Regional Policy Statement (RPS). Policies in the RPS specifically provide for the identification, protection and enhancement of the tangible and intangible values of identified Mana Whenua cultural heritage.

50. In November 2018, a governance hui was conducted where staff briefed all 19 Mana Whenua entities on the feedback received from the 14 affected local boards and of the landowner engagement. The IMSB has also been kept informed of these plan changes and has participated in their approval for notification.

51. Some iwi authorities have made submissions in support of these plan changes.

Ngā ritenga ā-pūtea

Financial implications

52. The local board is not exposed to any financial risk from providing its views.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

53. The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

54. Any views provided by the local board will be included in the planner’s hearing report. The local board will be informed of the hearing date and invited to speak at the hearing in support of its views. The planner will advise the local board of the decision on the plan change by memorandum.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Sites proposed in the local board area and local board views	193

Ngā kaihaina

Signatories

Author

Matthew Gouge - Planner AUPIHP

Authorisers

John Duguid - General Manager - Plans and Places

Louise Mason - General Manager - Local Board Services

Janine Geddes - Acting Relationship Manager - Aotea / Great Barrier and Waiheke Local Boards

Waiheke Local Board

27 May 2020

Waiheke Local Parks - Additional Classifications

File No.: CP2020/04479

Te take mō te pūrongo

Purpose of the report

1. To confirm land to be held under the Local Government Act 2002, to make decisions on land status and classification of land under the Reserves Act 1977 and approve public notification where required.

Whakarāpopototanga matua

Executive summary

2. As part of the classification programme and development of the local parks management plan under the Reserves Act 1977 (RA), additional classification decisions are needed for some local parks in the Waiheke Local Board area (the local board area). The reasons for this are:

· Some parcels were excluded from earlier reports to the local board, including new parks that were acquired over the past eighteen months.

· Technical advice has confirmed that 33 parcels that were thought to be automatically classified under section 16(11b) of the RA still require a resolution of the local board under section 16(2A).

· Correction of errors made on the reclassification of parcels in Belle Terrace Reserve, Hekerua Bay Reserve and Putiki Reserve and the classification of Mawhitipana and Pōhutukawa Reserves.

· Correction of errors made on the classification of 12 parcels that were part of the former Waiheke Domain.

3. Criteria have been used to assess the classification of each land parcel, including consideration of the local park’s values, current and likely future use of the local park, workshop feedback from the local board and consultation with mana whenua.

4. The status and recommendations for parcels of land included in this report are as follows:

Land status	Recommended actions
Eight parcels held under the LGA	· Publicly notify the proposal to declare as reserve and classify under s14(1) of the RA parcels off Awaawaroa and Orapiu Roads (Attachment A). · Declare and classify two parcels in Nikau Reserve under s14(1) of the RA. No public notification is required.
Two parcels incorrectly classified relating to purpose and section of the RA	For Mawhitipana Reserve and Pōhutukawa Reserve: · These reserves are subject to Treaty settlements and are required to be transferred as recreation reserves. · Revoke the previous resolution classifying these parcels as scenic reserves under s16(2A) of the RA. · A resolution classifying these parcels as recreation reserves under s16(1) is required; refer Attachment C.
12 parcels from former Waiheke Domain incorrectly classified under s16(2A) of the RA	· Revoke the previous resolution classifying 12 parcels under s16(2A) of the RA. · Include the correct classification in resolution classifying parcels under s16(1) of the RA (Attachment D).
Five parcels incorrectly reclassified under s24 of the RA	· Revoke the previous resolution reclassifying parcels in Belle Terrace Reserve, Hekerua Reserve and Putiki Reserve. · Include the correct classification in resolution classifying parcels under s16(2A), these parcels are identified in Attachment B.
56 unclassified parcels held under the RA	· Classification is required for six parcels under s16(1) and 50 parcels under s16(2A) of the RA (Attachment B). · Public notification is not required for any of these parcels.

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) approve public notification of the proposal to declare and classify pursuant to section 14(1) of the Reserves Act 1977 those parcels described in Attachment A of the agenda report (dated 27 May 2020)

b) declare and classify Lots 206 and 207 DP 19224, covering 2433m², held in CTs NA668/41 and NA478/187 and forming part of Nikau Reserve as scenic reserve 19(1b), pursuant to section 14(1) of the Reserves Act 1977

c) revoke the resolution regarding the classification of Lot 444 DP 16816 (Mawhitipana Reserve) and Lot 18 DP 19224 (Pōhutukawa Reserve, Ōmiha Bay), being part of resolution b) WHK/2019/81)

d) approve the classification of Lot 444 DP 16816 (Mawhitipana Reserve) and Lot 18 DP 19224 (Pōhutukawa Reserve, Ōmiha Bay) pursuant to section 16(1) of the Reserves Act 1977, as described in Attachment C of the agenda report (dated 27 May 2020)

e) revoke the resolution regarding the classification of 12 parcels that were part of the former Waiheke Domain, as described in Attachment D of the agenda report (dated 27 May 2020), being part of resolution b) WHK/2019/81

f) approve the classification of 12 parcels of reserve land pursuant to section 16(1) of the Reserves Act 1977, as described in Attachment D of the agenda report (dated 27 May 2020)

g) revoke the resolution regarding the reclassification of Lot 170 DP 17146 (Belle Terrace Foreshore Reserve), Lot 1079 DP 16962 (Hekerua Bay Reserve) and Lot 192 DP 24255, Lot 95 DP 29741 and Lot 22 DP 29734 (Putiki Reserve) being part of resolution d) WHK/2019/81

h) approve the classification of 56 parcels of reserve land pursuant to section 16(1) and section 16(2A) of the Reserves Act 1977, as described in Attachment B of the agenda report (dated 27 May 2020).

Horopaki

Context

5. Waiheke Local Board has decision-making responsibility for all local parks in the local board area.

6. On 22 November 2018, the local board resolved to prepare an omnibus open space management plan for all local parks on Waiheke excluding the Rangihoua and Onetangi Sports Park (now known as the local parks management plan) to assist park management and meet obligations for reserve management planning under the RA (resolution number: WHK/2018/227).

7. The local parks management plan will be a statutory reserve management plan prepared in line with section (s.) 41 of the Act. It will cover parkland held under the Act as well as the Local Government Act 2002 (LGA), and include land covered by existing reserve management plans.

8. In November 2018 we completed a comprehensive park land status investigation for all local parks. This was an essential preliminary task in developing the draft local parks management plan and a statutory requirement under the RA. Section 16 of the RA requires all land held as reserve under the Act be classified appropriately.

9. The classification of reserve land in Waiheke has been covered in two previous reports to the local board. One report on 13 December 2018 (CP2018/23924) covered the declaration and classification, classification or reclassification of approximately 141 parcels of park land on Waiheke. A report on 18 April 2019 (CP2019/05050) confirmed classifications or reclassifications that required public notification.

10. In reviewing the information presented in the draft local parks management plan (the draft plan) and completing assessment of further acquisitions of new parks or parcels adjacent to existing parks, we discovered a number of parcels that require further classification decisions.

Tātaritanga me ngā tohutohu

Analysis and advice

Proposed actions for land held under the LGA

11. The local board have the option to hold park land under the LGA or the RA. Any land held under the LGA which the local board wishes to manage under the RA must be declared reserve and classified appropriately in accordance with s.14 of the RA.

12. When reviewing the future land status options for land under the LGA, staff considered the following:

· Why does the council own the land and how was it acquired?

· What is the current and likely future purpose of the land?

· What potential does the land have for protection, enhancement and development?

· Is there likely to be a need to retain flexibility for future use?

· What is the status of adjacent parcels of land within the same park?

Proposal to declare and classify land under the LGA

13. Lots 206 and 207 DP 19224, held under the LGA, are located off Glen Brook Road, Rocky Bay. Both parcels were acquired in 2003 as additions to the adjacent Nikau Reserve and are covered in native bush.

14. We propose the land be declared reserve under s.14 of the RA and classified scenic reserve (s.19(1)(b) of the RA) to be consistent with the adjacent land parcels also being classified in this report.

15. Public notification is not required under the RA as these land parcels are zoned open space ecology and landscape.

16. Two other lots held under the LGA, being Section 3 SO 67174 and Part Section 1 SO 64551 (consisting of five small parcels) were vested in council as a land severance resulting from a road realignment or as part of stopped road.

17. These parcels are zoned as Landform 7: forest and bush areas and therefore the proposal to declare and classify these under s.14 of the RA requires public notification. Refer to Attachment A.

Proposed actions for land held under the RA

18. For land held under the RA, the following options have been considered:

· classify according to its primary purpose

· reclassify to align to its primary purpose

· revoke the reserve status and hold the land under the LGA

· continue to hold the land as unclassified reserve under the RA.

19. The option to continue to hold the land as unclassified reserve has been discounted as it would mean that the local parks management plan would not comply with the RA and the council would not be meeting its statutory obligations under the RA.

20. In the context of this investigation, we have not identified any parcels of local park that warrant revocation of the reserve for management under the LGA.

Classification of land held under the RA 1977

21. Classification involves assigning a reserve (or part of a reserve) a primary purpose, as defined in s.17 to 23 of the Act, that aligns with its present values. Consideration is also given to potential future values and activities and uses.

22. We have identified 56 parcels of unclassified reserve under the RA that require classification.

23. This includes 33 parcels that were thought to be automatically classified. Further technical advice has confirmed those parcels vested under s.44 of Counties Amendments Act 1961 are not automatically classified in accordance with s.16(11b) of the RA and still require a resolution of the local board under s.16(2A) of the RA.

24. Staff have considered the Reserves Act Guide and the following questions when determining the primary purpose and appropriate classification for each parcel:

· What was the intended purpose of the reserve when it was acquired?

· What are the main values of the land or potential future values, uses and activities?

· What potential does the land have for protection, preservation, enhancement or development?

· What is the status of adjacent parcels of land within the park?

· Is there likely to be a need to retain flexibility for future use?

25. There are 75 parcels in total that require classification under s.16(1) or s.16(2A) of the RA, made up of 61 parcels in Attachment B, two parcels in Attachment C and 12 parcels in Attachment D. Section 16(1) applies to Crown-owned reserves that have been vested in council, for example any park that was part of the former Waiheke Domain. Section 16(2A) applies to land directly vested in the council.

26. Another eight parcels are to be declared and classified under s.14 of the RA as identified in Attachment A and a variety of classifications are proposed for these reserves. The scenic reserve classification has been proposed particularly for sites of ecological significance, where these are zoned ecology and landscape, or to align with the classification of adjacent parcels.

27. An historic reserve classification is proposed for recently acquired reserve land in Awaawaroa Historic Reserve (listed in Attachment B) on which Maunganui Pā partially sits, being on the highest point on the island (refer to slide 2 in Attachment E). This is one of only three pā on Waiheke and is significant from an archaeological perspective.

28. A local purpose (community use) classification is proposed for the building footprints of the Waiheke Backpackers Hostel based on Catherine Mitchell Reserve. Other classifications proposed are recreation reserves, or local purpose (esplanade), (accessway) or (landscape and amenity) reserves. The RA does not require public notification of these classification proposals. Refer to the maps in Attachment E for specific details of the parcels.

Correcting decisions on the parcels previously classified that are under Treaty settlements

29. During this investigation, we have determined that two parcels subject to Treaty settlements have been incorrectly classified.

30. The Crown has initialled deeds of settlement with Ngāti Paoa for Mawhitipana Reserve in Palm Beach (Lot 444 DP 16816) and Ngāti Maru for Pōhutukawa Reserve in Ōmiha Bay (Lot 18 DP 19224). The deeds provide that these settlement redress properties are to be transferred as recreation reserves.

31. The local board was not made aware of this requirement and proceeded to classify these reserves as scenic reserves (Resolution b) WHK/2019/81). As these reserves are Crown-owned classification should have been undertaken under s16(1) rather than s.16(2A) of the RA.

32. The Manager Treaty Settlements has confirmed it is preferable that the classification is consistent with the settlement intent. To correct this error, we recommend:

· revoking resolution b) WHK/2019/81 as it relates to the parcels of land in question noting a corrigendum to the gazette notice will also be required classifying the reserve parcels (outlined in Attachment C) as recreation reserves.

33. Further public notification is not required to classify these reserves under s.16(1), as both parcels are zoned open space (ecology and landscape) in the Hauraki Gulf Islands District Plan.

Correcting decisions on the land status of parcels previously reclassified

34. During this investigation, it was determined that five parcels that were thought to be automatically classified under s.16(11b), as noted in clause 23 above, were incorrectly reclassified.

35. These parcels are in Belle Terrace Foreshore Reserve (Lot 170 DP 17146), Hekerua Bay Reserve (Lot 1079 P 16962) and Putiki Reserve (Lot 192 DP 24255, Lot 95 DP 29741 and Lot 22 DP 29734).

36. They were publicly notified and subsequently reclassified under s.24(1) of the Reserves Act 1977 by resolution of the local board on the 18 April 2019 (Resolution d) WHK/2019/81).

37. We recommend revoking this earlier resolution as it relates to the parcels of land in question. These parcels are included in recommendation h) classifying the reserve parcels included in Attachment B. Further public notification is not required to classify these reserves under s.16(2A).

Correcting decisions on the classification of parcels that were part of the former Waiheke Domain

38. Parks that were part of the former Waiheke Domain are Crown-owned park land vested in council and require classification under s.16(1) of the RA. Twelve parcels of land contained in eight parks, as described in Attachment D, were incorrectly classified under s.16(2A) of the RA being part of resolution b) WHK/2019/81. The parks are:

· Matapana Reserve

· Mitchell Reserve

· Palm Beach Reserve

· Park Road Reserve

· Pōhutukawa Reserve Onetangi

· Putiki Reserve

· Third Reserve

· Tin Boat Reserve

39. To correct this administrative error, we recommend revoking the earlier resolution as it relates to the 12 parcels of land and correctly classifying these under s.16(1) of the RA as set out in Attachment D. No public notification is required.

Tauākī whakaaweawe āhuarangi

Climate impact statement

40. The decisions in this report are largely administrative and we anticipate that they will have no direct impact on greenhouse gas emissions.

41. However future management and potential development of park land, which is determined by its purpose, could have a potential positive or negative impact on greenhouse gas emissions. The degree and nature of the impact is dependent on the specific management and development of each park. Two examples of potential impacts are:

· a potential reduction of emissions by classifying land as scenic reserve. The purpose of a scenic reserve is largely to protect and restore the natural environment; ecological restoration of a site could result in a reduction of emissions and increase in carbon sequestration

· a potential increase in emissions through increased traffic, following the development of a community facility; the development of facilities could be enabled through the classification of local purpose (community use) reserve or recreation reserve.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42. The land classification investigations that have formed the recommendations in this report have been discussed with relevant council units, including Legal Services, Parks, Sport, and Recreation, Community Facilities (including Leasing and Land Advisory) and Infrastructure and Environmental Services who have provided information and technical advice to inform reserve classification proposals.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

43. Three workshops were held with the local board on 11 December 2019, 6 April 2020 and 29 April 2020 to present the land classification recommendations set out in Attachment E and detailed in this report. The local board were supportive of these recommendations.

Tauākī whakaaweawe Māori

Māori impact statement

44. All mana whenua with an interest in Waiheke were invited to provide feedback on the proposed classifications including Ngāti Paoa Iwi Trust, Ngāti Paoa Trust Board, Ngāi Tai Ki Tāmaki Trust, Ngāti Maru Rūnanga Incorporated, Ngāti Tamaterā Settlement Trust, Te Ara Rangatu o Te Iwi o Ngāti Te Ata, Waiohua Ngāti Whanaunga Incorporated and Te Patukirikiri Iwi Incorporated.

45. Ngāti Paoa Trust Board was the only mana whenua that attended a hui and provided a response on the proposed classifications. They were supportive of scenic reserve classifications.

46. For Korara Road Reserve they suggested this be classified as scenic rather than recreation reserve. Due to the high amenity provided by the reserve at the north of Oneroa Beach, this suggestion is reflected in the classification recommendation.

47. They proposed that the parcel on Owhanake Matiatia Walkway be classified as scenic rather than local purpose (esplanade) reserve. The local purpose (esplanade) reserve classification recommendation reflects the ecological and recreational linkage and is consistent with the classification of the adjacent parcel.

48. Ngāti Paoa Iwi Trust and Ngāti Maru have been advised of the intention to correct the classification of the two reserves that will be transferred to them as Treaty settlements.

Ngā ritenga ā-pūtea

Financial implications

49. This report has no financial implications for the local board. The cost for the gazette notices for the classifications will be covered through existing departmental budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

50. No risks have been identified with completing the classification actions as the recommendations reflect current land use and do not add additional restrictions.

51. The revocation of previous resolutions is intended to ensure land is either correctly passed in Treaty settlements as proposed and/or classified under the appropriate section of the Act to avoid any future issues.

Ngā koringa ā-muri

Next steps

52. Once the local board has approved the classification actions, the next steps are:

· publish notice in the local newspaper for the parcels requiring public notification (for at least one calendar month)

· report back to the local board in June to address any submissions and confirm classification proposals that were publicly notified

· arrange gazette notices for the classifications. Approval of gazette notices has been delegated from the Minister of Conservation to the General Manager Community Facilities. A report will be prepared approval for the gazette notices

· reflect updates to the classifications in the draft Waiheke Local Parks Management Plan

· ensure all classifications are correctly recorded on council’s databases.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Proposal to declare and classify under s14	207
b ⇩	Parcels to be classified under s16(1) or s16(2A)	209
c ⇩	Parcels subject to Treaty settlements	217
d ⇩	Former Waiheke Domain parcels	219
e ⇨	Maps of proposed classifications (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Annette Campion - Kaihautu Tai-ranga-whenua

Jessica Morris - Service and Asset Planner

Authorisers

Lisa Tocker - Head of Service Strategy and Integration

Louise Mason - General Manager - Local Board Services

Janine Geddes - Acting Relationship Manager - Aotea / Great Barrier and Waiheke Local Boards

Waiheke Local Board

27 May 2020

Approval for five new road names at 306 Sea View Road, Ostend, Waiheke Island (Wawata Estate)

File No.: CP2020/06066

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Waiheke Local Board to name five new private roads, all being commonly owned access lots (COALs), created by way of a subdivision development at 306 Sea View Road, Ostend, Waiheke Island, known as ‘Wawata Estate’.

Whakarāpopototanga matua

Executive summary

2. Auckland Council’s road naming guidelines set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. On behalf of the developer and applicant, Wawata Estate Limited, agent Hall Surveying Limited have proposed the road names presented in the tables below for consideration by the Local Board. All names were suggested by Ngāi Tai ki Tāmaki.

4. The applicant requests that the local board approve the five preferred road name options listed in Table 1 (below), because they are already using these names to market the development for sale and the names are already shown on all their marketing material. They apologise and state that they misunderstood the road naming process and did not realise that formal approval from the Waiheke Local Board was required; they only received confirmation from LINZ that the names were ‘available for use’ and took this for approval. Hence a formal road naming application is now presented in this report.

5. Any of the14 proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Mana Whenua were also consulted.

6. The proposed names for the five new private roads (COALs) at 306 Sea View Road, Ostend, Waiheke Island (Wawata Estate) are:

Table 1: Wawata Estate Proposed Road Names
Applicant Preferred Names
COAL 1	Maumahara Road
COAL 2	Te Ōhākī Lane
COAL 3	Ipukarea Lane
COAL 4	Pākurakura Way
COAL 5	Waitohu Close
Pool of Alternative Names:
These alternative names can be used for any of five COALS listed above.	Whakarehu Road	Māpihi Maurea Road
	Aronui Lane	Tūturu Lane
	Uki Road	Tānekaha Street
	Pohewa Way	Kōpāpā Close
	Ohia Close

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) Approves the following names for the five new roads (COALs) at 306 Sea View Road, Ostend, Waiheke Island (known as ‘Wawata Estate’), in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60078303 and SUB60230995):

I) COAL 1: Maumahara Road

II) COAL 2: Te Ōhākī Lane

III) COAL 3: Ipukarea Lane

IV) COAL 4: Pākurakura Way

V) COAL 5: Waitohu Close

Horopaki

Context

7. Resource consent BUN60078303 (subdivision reference number SUB60230995) was issued in January 2018 for a 25-lot rural residential subdivision, including five private roads in the form of Commonly Owned Access Lots (COALs). The development is being marketed as ‘Wawata Estate’.

8. Site and location plans of the development can be found in Attachments A and B respectively.

9. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the five COALs all require road names as they each serve more than five lots.

10. The property at 306 Sea View Road, Waiheke Island has five areas with archaeological features identified. These comprise of pit and terrace complexes and shell midden deposits related to pre-European Maori occupation of the area.

11. The applicant has already been using their five preferred road name options to market the development for sale and the names are already shown on all their marketing material. Therefore, the applicant requests that the local board kindly approve these five names.

12. Reason why the development has already been marketed with road names:

· In early 2019, the applicant began the road naming process by contacting local iwi for name suggestions for the five new private roads (COALs) to be constructed at the Wawata Estate development.

· In June 2019, Ngāi Tai ki Tāmaki responded with fifteen road name suggestions.

· The applicant then contacted Council and was informed that confirmation from LINZ was also required to ensure the names were available for use and not duplicated or already in use elsewhere before proceeding any further with the road naming process..

· In November 2019, Council staff advised the applicant that LINZ had confirmed the names were available for use and not duplicated anywhere else in the region. A link to Council’s road naming website was sent to the applicant, which included the full road naming process and the requirement for local board approval. However, the applicant misinterpreted the emails from Council and LINZ and thought that the names were already formally approved, even though the emails stated that they had only been checked for duplication and clarity and that more work was required.

· The applicant thus erroneously selected their five preferred names from Ngāi Tai ki Tāmaki’s suggestions and went ahead in marketing the properties for sale under these new road names.

13. Upon realising that approval from the Waiheke Local board was still required, the applicant submitted a completed road naming application to Council officers in March 2020.

14. All fourteen name options were re-assessed against the national addressing standards by the subdivision team for both duplication and clarity and were found to still be acceptable and available for use.

15. As a result, formal road naming approval for the five new private roads is now sought.

Tātaritanga me ngā tohutohu

Analysis and advice

16. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

17. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area;

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

18. Ngāi Tai ki Tāmaki suggested names to reflect ‘Wawata’, as ‘Wawata Estate’ is the marketing name of the subdivision, which means “to desire earnestly, long for, yearn for, daydream, and aspire”. Names also reference the archaeological sites identified at the development.

19. The Applicant’s proposed names and meanings, as provided by Ngāi Tai ki Tāmaki (following consultation), are set out in the table below:

Table 2: Wawata Estate Preferred Names and Meaning
Road number	Proposed Name	Meaning (as described by Ngāi Tai ki Tāmaki)
COAL 1	Maumahara Road	Paying homage to the whāriki kōrero, the woven stories of the past, to recollect, to remember, to reminisce. Pronunciation – Mow (the lawn) maa haa raa.
COAL 2	Te Ōhākī Lane	Dying speech, parting wish, last words – the parting words of a chief.
COAL 3	Ipukarea Road	Ancestral home, homeland, native land, inherited land - significant water or geographical feature of a tribe's homeland relating to the tribe's identity and the source of their livelihood.
COAL 4	Pākurakura Way	The colour red, crimson. This word is also associated with the Māori word ‘Uenuku’, which is a Māori ancestor of significance, whose residence is in the red clouds of the eastern and western sky; and is also in the rainbow.
COAL 5	Waitohu Close	To mark, signify, indication of significance. Noting the nearby archaeological site.

20. The Applicant has also provided a pool of names that can be use as alternatives at Wawata Estate:

Table 3: Turanga Farm Pool of Alternative Names
Pool of alternatives	Meaning (as described by Ngāi Tai ki Tāmaki)
Whakarehu Road	To dream, to see in a dream.
Aronui Lane	To be agreeable, take notice of, inclination, desire.
Uki Road	Of ancient times.
Pohewa Way	To imagine, dream up.
Ohia Close	To long for, desire.
Māpihi Maurea Road	Object of affection, treasure.
Tūturu Lane	Authentic, real, original.
Tānekaha Street	Native tree of the forests on Waiheke.
Kōpāpā Close	Confined to a small space.

21. All fourteen name options listed in the tables above are acceptable for use, having been re-assessed by the Council Subdivision team to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region, therefore it is up to the local board to decide upon the suitability of the names within the local context.

22. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use and not duplicated elsewhere in the region.

23. The road types are acceptable for the new private roads, suiting the form and layout of the roads, as per the Auckland Council Road Naming Guidelines.

24. Mana whenua were consulted in line with agreed processes and requirements – see the ‘Māori Impact Statement’ section of this report for more details.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

28. The naming of roads is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity. To aid Local Board decision making, the ‘Auckland Council Road Naming Guidelines’ includes:

· The Objective of recognising ancestral linkages to areas of land by engagement with mana whenua and the allocation of road names as appropriate, as well as the Principle that Māori road names are actively encouraged, and;

· An agreed process to enable mana whenua to provide timely feedback on all proposed road names in a manner they consider appropriate (through council’s central facilitator).

29. The road names proposed in this report were suggested by Ngāi Tai ki Tāmaki following the applicant’s consultation with them. Ngāi Tai ki Tāmaki has an ancient footprint in and around the gulf islands spanning back over 1000 years and suggested names that represent their identity within the landscape.

30. Ngāi Tai ki Tāmaki originally suggested fifteen road name options: one was a duplicate and not acceptable for use, but the remaining fourteen names have been included in the applicant’s proposal, as detailed in this report.

31. Despite being contacted, no other iwi provided responses or comments, or suggested any other road name options. It is therefore implied that no mana whenua were opposed to the use of any of the proposed names in this location.

Ngā ritenga ā-pūtea

Financial implications

32. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

34. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by local councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan - 306 Sea View Road, Ostend	227
b ⇩	Location Plan - 306 Sea View Road, Ostend	229

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

Trevor Cullen - Team Leader Subdivision

Janine Geddes - Acting Relationship Manager - Aotea / Great Barrier and Waiheke Local Boards

Waiheke Local Board

27 May 2020

Waka Kotahi New Zealand Transport Agency Innovating Streets for People pilot fund

File No.: CP2020/05904

Te take mō te pūrongo

Purpose of the report

1. To provide local boards with an overview of the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets for People pilot fund (ISPF).

2. To request feedback on projects within your local board area that have been proposed by staff across Auckland Transport (AT), Auckland Council, and Panuku for inclusion in Auckland Council’s application to the ISPF.

Whakarāpopototanga matua

Executive summary

3. Waka Kotahi New Zealand Transport Agency (Waka Kotahi) announced a pilot fund in April 2020 that supports pilot projects and interim improvements for safe active transport. The Innovating Streets Pilot Fund (ISPF) is intended to help councils create more people-friendly spaces through the application of tactical urbanism techniques such as pilots, pop ups and interim projects. While the fund is intended to support pilots that can be rolled out rapidly and at relatively low cost, projects should also be able to demonstrate a pathway to more permanent status, should they prove successful.

4. Local boards have previously been invited to contribute localised strategic direction and guidance regarding projects that may be suitable to submit for funding. This guidance has been incorporated into the development of a list of potential projects that will be circulated to local boards by 25 May 2020.

5. Local boards are now invited to provide formal feedback on the list of potential projects within their local area, including their view of which projects are the highest priority.

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) provide feedback on the list of local projects proposed as suitable for inclusion in Auckland Council’s application to the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets Pilot Fund (ISPF) by 12pm on 29 May 2020, as attached.

Horopaki

Context

6. On 3 April 2020, Waka Kotahi announced the ISPF, which supports council projects that aim to transition streets to be safer and more liveable spaces. The fund encourages the use of ‘tactical urbanism’ techniques, such as pilots and pop ups - interim treatments that can be delivered within a short timeframe to test and help demonstrate the value of future permanent street changes that make walking and cycling easier. Projects that Waka Kotahi aims to support include:

· temporary, or semi-permanent, physical changes to streets

· improvements that test a permanent fix and prototype a street design

· activations that help communities re-imagine their streets.

7. There are two application rounds for the ISPF:

· The first round opened on 3 April and closed on 8 May 2020. Successful applicants are expected to be announced in June 2020.

· The second round opens on 8 June and closes on 3 July 2020 with successful applicants to be announced by the end of July 2020.

8. Qualifying projects are expected to be delivered by June 2021.

9. In addition to the two funding rounds, Waka Kotahi is offering support for interventions that specifically relate to COVID-19. Auckland Transport (AT) is leading an emergency response programme in conjunction with Auckland Council and are applying for a funding subsidy for the costs associated with COVID-19 measures which are already being implemented across Auckland.

10. The selection process for round one was led by AT. Due to tight timeframes for submission, consultation was not possible. Twelve projects were submitted to Waka Kotahi for consideration. All these projects come from existing programmes previously approved by Auckland Council and align well with Governing Body and local board strategic transport priorities.

11. If these projects are awarded funding from Waka Kotahi, comprehensive stakeholder engagement will occur throughout the planning and delivery of each project, as per Waka Kotahi’s selection criteria.

12. For round two ISPF funding, a project team has been established across Auckland Council, AT and Panuku and a process developed to identify potential projects and take them through to a finished application.

13. On 8 May 2020, local boards were invited to contribute localised strategic direction and guidance regarding projects that may be suitable to submit for funding. This guidance has been incorporated into the development of a list of potential projects circulated to local boards on or before 25 May 2020.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The ISPF provides an opportunity for Auckland Council and AT to catalyse positive change across Auckland in line with Auckland Council’s strategic goals of improving walking and cycling options and creating more people-friendly spaces.

15. The techniques of tactical urbanism supported by the pilot fund represent an innovative change to the typical way in which projects are engaged upon, designed and delivered. Tactical urbanism entails piloting and testing key project elements on a temporary basis, that can generally be rolled out rapidly and at low cost. This constitutes a form of ‘engagement by doing’ and enables the relative success of ideas to be assessed before they are committed to more permanently.

Criteria for the assessment and prioritisation of projects

16. When providing feedback on the list of potential projects, local boards should keep the following criteria in mind, which will be used by the project team to finalise the list of projects to recommend to the Emergency Committee.

17. Prioritised projects will:

· improve transport choices and liveability of a place

· help mitigate a clear safety issue (related to Deaths and Serious Injuries at a specific location)

· be effective at:

o reducing vehicle speed (to 30km/hr or less), and/or

o creating more space for people on our streets, and/or

o making walking and cycling more attractive

· use temporary pilots, pop ups or treatments as a pathway to permanent change in the future

· contribute to more equitable access to opportunities and essential services, particularly in areas with low levels of travel choice

· support mode shift to low-carbon modes

· support Māori outcomes, i.e.:

o adopt a design or project approach founded on Māori principles

o help advance Māori wellbeing, e.g. active Māori participation, improved access to marae, kura, kohanga, papakāinga, employment

· test key elements or is designed to generate community support for the ‘parent’ project

· be part of an existing planned and budgeted project (AC projects only)

· demonstrate the importance of the project within the current AT work programme (AT projects only)

· demonstrate ability to deliver

· demonstrate strong likelihood of project delivery by June 2021

· demonstrate co-design approach involving key stakeholders and community, including:

o support from the relevant local board(s) and stakeholders

o support from local community/stakeholders (e.g. business association)

· display clear process, including milestones, cost, monitoring and evaluation, and identification of risks and mitigation

· demonstrate value for money

· demonstrate opportunity to improve efficiency, or reduce risks associated with future permanent upgrades.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The transport sector is the largest contributor to greenhouse gas emissions in the Auckland region with around 40 per cent of Auckland’s total emissions. Increased support and prioritisation of ‘no and low’ emissions modes of transport such as active transport, micro-mobility modes and public transport, will help reduce these emissions.

19. The interventions supported by the Innovating Streets for People pilot fund enable a reduction of transport emissions, which would support Auckland Council’s ability to achieve its climate goals and is well aligned with the draft Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework, and with the in-principle changes to this framework endorsed by the Environment and Climate Change Committee (resolution number ECC/2020/12).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. Auckland Council and AT are following an aligned approach for the ISPF submission and are working together to develop joint application packages.

21. Relevant parts of the council, including Ngā Mātārae; the Auckland Design Office; the Development Programme Office; Libraries; the Southern Initiative; Arts, Community and Events; Parks, Sports and Recreation; Plans and Places, and Panuku, have been engaged to prepare and collate funding proposals for the second round.

22. If a project application is successful, there will be a need to implement, coordinate and monitor the outcomes of projects that are funded by the ISPF. This would be jointly coordinated by AT and staff from across the Auckland Council family.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. Staff captured informal local board views earlier this month by inviting local boards to contribute localised strategic direction and guidance regarding projects that may be suitable to submit for funding. This guidance has been incorporated into the development of the list of potential projects.

24. The types of projects that Waka Kotahi seek to promote through this fund will have positive impacts on local communities in terms of the outcomes that are reflected in the assessment criteria.

Tauākī whakaaweawe Māori

Māori impact statement

25. Māori are likely to benefit from interventions that support safer and more accessible active transport in Auckland. This is because Māori are over-represented in pedestrian-related crashes and tend to live in parts of Auckland where travel choice is poorest. To ensure these interventions benefit Māori equitably, they need to be complemented by meaningful access to active modes such as bicycles and micro-mobility devices, as well as supporting infrastructure such as secure bicycle parking outside main destinations.

26. The Innovating Streets fund encourages community-led interventions to transform urban spaces into safe and liveable spaces for people. There are opportunities to tap into the creativity and local knowledge of Māori communities in Tāmaki Makaurau to create urban interventions that address community needs and provide a strong sense of place.

27. Ngā Mātārae, the Southern Initiative and the Independent Māori Statutory Board have been approached for their input into the proposed project list.

Ngā ritenga ā-pūtea

Financial implications

28. The proposed high levels of funding assistance from Waka Kotahi (up to 90 per cent of a project’s value) will potentially result in savings for both Auckland Council and AT on any projects that may already have been planned and funded prior to the pilot fund application.

29. The funding provided by Waka Kotahi for piloting or testing of temporary interventions is likely to reduce design time and increase financial security for permanent improvements in the future. Trialling of real-life options for more permanent activities can also reduce or avoid potential costs associated with the redesign of interventions in case desired outcomes could not be achieved.

30. There are no financial implications for local boards arising from providing feedback on the list of potential projects, except for those projects proposed by local boards, and which they have proposed to fund themselves.

31. Local boards that submit an expression of interest for a project need to demonstrate both the ability to fund the temporary project and, if the project does not link to an existing AT, Auckland Council or Panuku funded permanent project, that the local board is able to completely fund the permanent project as well.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. There is a risk that Auckland Council may not be able to afford the local share of 10 per cent of the project cost needed to implement interventions under the ISPF, particularly given the present circumstances and the need to significantly amend the draft Annual Plan 2020/21. Note that while successful projects will require 10 per cent funding from council, they will bring the benefit of additional funding into Auckland. Similar financial constraints may also apply to AT and Panuku who are also potentially funding projects.

33. Another risk is the possibility that the implementation of successful Auckland Council projects under the pilot fund will not lead to the desired outcomes for Auckland. To mitigate this risk, staff have developed a set of assessment criteria for projects (see paragraph 17) to ensure strategic alignment with Auckland Council objectives before projects are submitted to Waka Kotahi.

34. Waka Kotahi’s Criteria 2: Ability to Deliver requires a co-design approach with community and key stakeholders in the development and delivery of projects. The possibility that unified community support for local interventions cannot be achieved through the co-design process within the required timeframe poses an additional risk.

Ngā koringa ā-muri

Next steps

35. Local boards are requested to provide feedback on the list of local projects proposed as suitable for inclusion in Auckland Council’s application to the ISPF by 12pm (midday) on 29 May 2020.

36. Each project will then be assessed against the criteria described above, and the project team will produce quality advice for endorsement from an Auckland Council committee.

37. AT projects will be presented to the AT Board on 3 June 2020 for endorsement.

38. All projects will be presented to an Auckland Council committee in early June 2020 following which, all interested parties will be notified whether their proposed project has been selected to proceed to an ISPF application.

39. Following this decision, further work will be undertaken to develop, prepare, and review each project that has been selected for submission to Waka Kotahi.

40. Completed applications will be submitted to Waka Kotahi prior to the closing date of 3 July 2020.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waiheke Local Board EOI form - Innovating Streets Re-imagining Surfdale Precinct	243

Ngā kaihaina

Signatories

Authors

Kat Ashmead, Senior Policy Advisor - Local Board Services

Authorisers

Megan Tyler - Chief of Strategy

Louise Mason - General Manager - Local Board Services

Janine Geddes - Acting Relationship Manager - Aotea / Great Barrier and Waiheke Local Boards

Waiheke Local Board

27 May 2020

Re-establishment of the Waiheke Transport Forum

File No.: CP2020/06095

Te take mō te pūrongo

Purpose of the report

1. To re-establish the Waiheke Transport Forum (the transport forum) which will provide community input on transport matters to the Waiheke Local Board.

Whakarāpopototanga matua

Executive summary

2. The Waiheke Local Board wishes to re-establish the transport forum to enable the community to give meaningful input on transport matters on Waiheke Island.

3. The forum will comprise two members of the local board, an ex-officio Auckland Transport representative, an ex-officio representative of the New Zealand Police, an accessibility representative and up to six community representatives.

4. The forum with be a formal sub-committee of the board, act as an advisory body, have the power to make recommendations and have no budgetary allocation.

5. The first meeting is proposed for Wednesday, 17 June 2020 at 5pm, with the agenda closing on Monday, 8 June 2020.

6. Applications for community representatives on the transport forum were publicly advertised and closed on 30 March 2020.

7. Applications were considered at a workshop using an agreed set of selection criteria (Attachment B – under confidential cover).

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) approve the re-establishment of the Waiheke Transport Forum as a sub-committee of the Waiheke Local Board.

b) approve the proposed terms of reference of the transport forum (Attachment A).

c) appoint up to six community representatives and an accessibility representative to the Waiheke Transport Forum.

d) set the first meeting of the Transport Forum for 17 June 2020 at 5pm.

Horopaki

Context

8. The request to establish a transport forum was made at the public forum of the Waiheke Local Board business meeting in August 2017. Reference was made to a defunct transport forum on Waiheke that was wound up in 2013 which met on a monthly basis to discuss better roading solutions. The transport forum met on a two-monthly basis during 2019 until the local body election and the board now wishes to re-establish the sub-committee for the new political term.

9. The transport forum enables community members to make proposals to the local board on transport-related issues. The transport forum recognises local expertise and empowers community members to contribute to solutions to local problems. The forum also contributes to community “ownership” of the transport network.

Tātaritanga me ngā tohutohu

Analysis and advice

10. After discussion with Auckland Transport, the local board supports the re-establishment of a new transport forum which will meet on a two-monthly basis. The new members of the transport forum will decide on the meeting schedule and meeting times for the rest of 2020 at its first meeting which is scheduled for 17 June 2020 at 5pm.

11. The purpose of the forum will be to:

· Consider presentations on transport issues and propose transport-related projects on Waiheke.

· Provide community input on design and planning of access to the island, its roads, cycleways and footpaths.

· Advise on community engagement on local transport projects.

12. The forum will be constituted as a sub-committee under Auckland Council Standing Orders for the Waiheke Local Board 2017, section 2.7. The sub-committee will make recommendations to the Waiheke Local Board for its consideration. The forum will be made up of an ex-officio Auckland Transport representative, an ex-officio representative of the New Zealand Police, an accessibility representative, up to six co-opted community representatives, and two members of the local board. A mana whenua representative and subject matter experts, including Auckland Council Healthy Waters staff, can be co-opted on an as-needed basis.

13. The subcommittee will be subject to the standing orders of the Waiheke Local Board. Members of the community will be invited to request deputations and attendance at public forum as per standing orders.

14. Applications for community representatives and an accessibility representative were advertised in the Gulf News in March 2020 and in local social media. Applications closed on Monday 30 March 2020.

15. Nine applications were received, and the recommended applicants shall be selected using the following criteria:

· Specific transport-related skills and expertise.

· High level communication skills and collaboration skills.

· Selection will increase the ability of the Transport Forum to represent the broadest range of transport interests on Waiheke.

18. Sergeant Raymond Matthews of the Waiheke Police will take up the ex-officio New Zealand Police role and Richard La Ville, Operations Manager Waiheke and Gulf Islands Airfields will take up the ex-officio Auckland Transport role.

19. Deputy Chair Bob Upchurch and Member Robin Tucker will take up the board member roles.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. The re-establishment of the transport forum has no direct impact on council’s climate strategy; however the new group may propose low carbon initiatives during the coming term in line with the Local Board Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The transport forum has the support of Auckland Transport which is detailed in the signed Memorandum of Understanding between the council-controlled organisation and the Waiheke Local Board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The board has considered the need for a transport forum and has requested that Auckland Council staff work with Auckland Transport to re-establish the subcommittee for the new political term.

23. Board members have indicated support for this proposal and believe that the transport forum would provide meaningful community input into transport matters on Waiheke.

24. Agreement has also been reached that the proposals presented at the forum can contribute to the Waiheke Ten-Year Transport Plan.

Tauākī whakaaweawe Māori

Māori impact statement

25. Development of transport initiatives on Waiheke is an area of interest for mana whenua - consequently minutes of the transport forum will be circulated to mana whenua representatives.

26. Mana whenua representatives may be invited to attend the transport forum on a case by case basis.

Ngā ritenga ā-pūtea

Financial implications

27. There is no budgetary allocation required for the transport forum. Any financial resources required to support approved recommendations will be approved by the board from existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. The re-establishment of the transport forum will minimise board decision-making risks by creating a community forum for broader consideration of transport initiatives.

29. There is a risk that the transport forum may come to a different view on transport issues than the local board. This risk is mitigated by the membership of the two local board members on the forum and the status of the transport forum as a sub-committee of the board. All recommendations must be approved by the Waiheke Local Board.

Ngā koringa ā-muri

Next steps

30. The next step is the convening of the inaugural meeting of the transport forum on 17 June 2020.

31. Should the board consider that there are significant knowledge or skill gaps in the subcommittee, it may take one of three following actions:

· Subject matter experts may be co-opted as necessary depending upon expertise required for each agenda, as per page one of the attached terms of reference.

· As a subcommittee, the board has the power to appoint people who have the skills, attributes and knowledge required for the subcommittee as per Clause 4.2.2 below:

4.2.2 Appointed members on committees and subcommittees

The members of a committee or subcommittee may, but need not be, elected members of the local board. The local board or committee may appoint to a committee or subcommittee a person who is not a member of the local board if, in the opinion of the local board or the committee, that person has the skills, attributes or knowledge that will assist the work of the committee or subcommittee. At least one member of a committee must be an elected member of the local board. [cl 31(3) & (4), sch 7, LGA 2002] [s85, Local Government (Auckland Council) Act 2009]

· The board may decide to reopen expressions of interest and advertise through the usual channels.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Waiheke Transport Forum Terms of Reference	277
b ⇩	Transport Forum Applications Selection Process May 2020 - Confidential

Ngā kaihaina / Signatories

Author

Mark Inglis - Local Board Advisor

Authorisers

Louise Mason - General Manager - Local Board Services

Janine Geddes - Acting Relationship Manager - Aotea / Great Barrier and Waiheke Local Boards

Chairperson	Cath Handley
Deputy Chairperson	Bob Upchurch
Members	Kylee Matthews
	Robin Tucker
	Paul Walden

No.	Title	Page
a ⇩	Workshop proceedings of 8 April 2020	263
b ⇩	Workshop proceedings of 22 April 2020	265
c ⇩	Workshop proceedings of 29 April 2020	269
d ⇩	workshop proceedings of 13 May 2020	271

Author	Dileeka Senewiratne - Democracy Advisor Waiheke Local Board
Authoriser	Janine Geddes - Acting Relationship Manager - Aotea / Great Barrier and Waiheke Local Boards