Minutes of Waiheke Local Board

Waiheke Local Board

27 May 2020

1 Welcome

Members opened the meeting with a karakia.

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number WHK/2020/60

MOVED by Chairperson C Handley, seconded by Member R Tucker:

That the Waiheke Local Board:

a) note that it will resolve on the minutes, held on Wednesday 22 April 2020 and the extraordinary minutes of its meeting, held on Wednesday, 13 May 2020, under item 12 of the agenda.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1

Public Forum - Pita Rikys – Matiatia Plan and Plan Change 22

Resolution number WHK/2020/61

MOVED by Chairperson C Handley, seconded by Member K Matthews:

That the Waiheke Local Board:

a) thank Pita Rikys for his attendance.

CARRIED

9.2	Public Forum - Denis Powell - Local Parks
	A document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number WHK/2020/62 MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch: That the Waiheke Local Board: a) thank Denis Powell for his attendance. CARRIED
	Attachments a 27 May 20 Waiheke Local Board Meeting - Item 9.2 Public Forum - Denis Powell - Submission and other material

9.3	Public Forum - Kate Hastings - The Esplanade and Double Decker Tourist Buses
	A document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number WHK/2020/63 MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch: That the Waiheke Local Board: a) thank Kate Hastings for her attendance. b) request Auckland Transport to respond to the issues raise with options for the closure of the esplanade and regulatory advice on possible measures to restrict the use of double decker buses in Waiheke. CARRIED
	Attachments a 27 May 2020 Waiheke Local Board Meeting - Item 9.3 Public Forum - Kate Hastings - Email

9.4	Public Forum - Christina Hyde - Grant Application - Visitor Economy Marketing Plan
	A document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number WHK/2020/64 MOVED by Chairperson C Handley, seconded by Member R Tucker: That the Waiheke Local Board: a) thank Christina Hyde for her presentation and attendance. CARRIED
	Attachments a 27 May 20 Waiheke Local Board Meeting - item 9.4 Public Forum - Christina Hyde - Presentation b 27 May 20 Waiheke Local Board Meeting - item 9.4 Public Forum - Christina Hyde - Advertisement

10 Extraordinary Business

There was no extraordinary business.

Councillor's Update

Resolution number WHK/2020/65

MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch:

That the Waiheke Local Board:

a) receive Councillor, Pippa Coom’s update.

CARRIED

Note: Public Forum – items 9.5 and 9.6 were taken after item 11.

9.5	Public Forum - Simon Maxwell Edwards - Improving Comprehension of Economic Benefits of Ferry Regulation

	Resolution number WHK/2020/66 MOVED by Chairperson C Handley, seconded by Member R Tucker: That the Waiheke Local Board: a) thank Simon Maxwell Edwards for his attendance. b) request Auckland Transport provide a copy of any economic modeling under taken for the Waiheke ferry service. CARRIED
	Attachments a 27 May 2020 Waiheke Local Board Meeting - Item 9.5 Public Forum - Simon Maxwell Edwards - Presentation

9.6

Public Forum - Sasha Krueger - Auckland Transport Survey on the Matiatia Summer Trial

Resolution number WHK/2020/67

MOVED by Chairperson C Handley, seconded by Member R Tucker:

That the Waiheke Local Board:

a) thank Sasha Krueger for his attendance.

CARRIED

Meeting adjourned at 6.43pm.

Meeting resumed at 6.46pm.

Minutes of the Waiheke Local Board meeting held Wednesday, 22 April 2020

Resolution number WHK/2020/68

MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch:

That the Waiheke Local Board:

a) confirm that the minutes of the meeting held on Wednesday, 22 April 2020 and the extraordinary meeting held on Wednesday, 13 May 2020, as per Attachment, are true and correct.

CARRIED

Waiheke Island Tourism Campaign Funding

Resolution number WHK/2020/69

MOVED by Member R Tucker, seconded by Deputy Chairperson B Upchurch:

That the Waiheke Local Board:

a) approve allocation of $30,000 to the Waiheke Tourism Forum to support the Waiheke Island Tourism Campaign from 2019/2020 Locally Driven Initiatives (LDI) budgets.

CARRIED

Resolution number WHK/2020/70

MOVED by Member R Tucker, seconded by Deputy Chairperson B Upchurch:

That the Waiheke Local Board:

b) encourage ATEED and the Governing Body to contribute funding support to Waiheke Island’s Tourism Campaign.

c) approve reallocation of $20,000 from the Omnibus Parks Management Plan budget and $10,000 from the walking and cycling promotion budget to support the Waiheke Island Tourism Campaign.

A division was called for, voting on which was as follows:

For

Chairperson C Handley

Member K Matthews

Member R Tucker

Deputy Chairperson B Upchurch

Member P Walden

Against

Abstained

The motion was declared carried by 5 votes to 0.CARRIED

Community-Led Housing Initiatives

Resolution number WHK/2020/71

MOVED by Chairperson C Handley, seconded by Member K Matthews:

That the Waiheke Local Board:

a) approve a grant of $10,000 from the 2019/2020 Community-Led Housing Initiatives work programme to the Waiheke Health Trust to support the Housing Quality Project.

CARRIED

Waiheke Walking Festival 2020

Resolution number WHK/2020/72

MOVED by Member K Matthews, seconded by Member P Walden:

That the Waiheke Local Board:

a) approve allocation of $10,000 to the Waiheke Walking Festival Trust from the 2019/2020 LDI opex budget for walking and cycling promotion for the Waiheke Walking Festival scheduled for November 2020.

CARRIED

Waiheke Local Grant, Round Two 2019/2020 grant allocations

Resolution number WHK/2020/73

MOVED by Deputy Chairperson B Upchurch, seconded by Member K Matthews:

That the Waiheke Local Board:

a) agree to fund, part-fund or decline each application received in Waiheke Local Grants Round Two, listed in Table One:

Table One: Waiheke Local Grants Round Two 2019/2020 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount Approved
LG2018-206	Pottery Studio under the umbrella of The Catherine Mitchell Art Centre	Arts and culture	Towards the purchase of a small kiln oven for the pottery studio at the Catherine Mitchell Arts Centre.	$4,000.00	Round oversubscribed
LG2018-208	Te Huringa o Te Tai - The Turning Tide Charitable Theatre Trust	Arts and culture	Towards venue hire costs of the Artworks Theatre from October to November 2020 for the "Rangitoto" theatre production.	$2,010.00	Round oversubscribed
LG2018-210	Fhiona Wainwright	Arts and culture	Towards the Waiheke Youth Community Choir costs including venue hire, teacher costs and food.	$1,500.00	$1,000.00 Partial contribution towards project
LG2018-217	Otherworld Costume Hire under the umbrella of The Artworks Theatre Incorporated	Arts and culture	Towards costs for a costume creation for "The Crucible" theatre play including project management fees, travel, administration, materials, theatre hire, maintenance and a printer purchase.	$4,000.00	Round oversubscribed
LG2018-204	Onetangi Residents Association Incorporated	Community	Towards the purchase and installation of two heat pumps at the Onetangi Community Hall.	$4,000.00	Round oversubscribed
LG2018-207	Waiheke Playgroup Incorporated	Community	Towards the Old Blackpool School Hall hire costs from June 2020 to June 2021.	$3,864.00	$2,000 Partial contribution towards project
LG2018-216	Waiheke Health Trust	Community	Towards costs for the “Quality Homes” programme on Waiheke	$4,000.00	Application withdrawn
LG2018-221	The Raukatauri Music Therapy Trust	Community	Towards the costs of music therapy sessions at Waiheke Schools.	$3,880.00	$2,000.00 Partial contribution towards project
LG2018-203	Omiha Welfare and Recreation Society Incorporated	Environment	Towards Rocky Bay Ratbusters annual project costs including bait, stations and data collection elements.	$4,000.00	$4,000.00 from Environmental Grant budget.
LG2018-202	Waiheke Youth Centre Trust	Sport and recreation	Towards hireage costs of the Waiheke Recreation Centre for the multisport programme.	$3,192.00	$2,000.00 Partial contribution towards project
LG2018-209	Tukaha Waiheke	Sport and recreation	Towards the purchase of new mats for the Tukaha Brasilian Jiujitsu Club.	$4,000.00	$4,000.00
LG2018-222	Waiheke Community Pool Incorporated	Sport and recreation	Towards the purchase of swim equipment and a lifeguard chair.	$5,462.80	Round oversubscribed
Total				$43,908.80	$15,000.00

b) agree to fund, part-fund or decline each application received in Waiheke Multiboard Local Grants Round Two, listed in Table Two.

Table Two: Waiheke Multiboard Local Grants Round Two 2019/2020 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1920-260	Environmental Education for Resource Sustainability Trust	Environment	Towards the purchase and delivery of 7953 trees and 64 plants, 635 classroom recycling bins and administration expenses, for the Paper4Trees programme in schools throughout Auckland.	$780.65	Low priority for funding.
Total				$780.65

CARRIED

Auckland Transport Report - May 2020

A document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

Resolution number WHK/2020/74

MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch:

That the Waiheke Local Board:

a) receive the Auckland Transport report May 2020.

b) receive the tabled Public Feedback Report on the Waiheke Traffic Trial.

CARRIED

Resolution number WHK/2020/75

MOVED by Member R Tucker, seconded by Chairperson C Handley:

That the Waiheke Local Board:

c) request that Auckland Transport reinstates unbooked taxis and SPVs into the keyhole whilst Auckland Transport, in collaboration with the local board, initiates planning for a more enduring solution to the Matiatia Traffic Operation for Summer 20/21 that takes into account the feedback from the public as outlined in the tabled report and the results of the Matiatia Transport Plan public consultation about to be undertaken, and incorporates methods and solutions to resolve identified issues that have been implemented successfully in other locations such as Queenstown.

d) supports retention of infrastructure that will not be able to be replaced prior to the full Matiatia Transport Plan implementation subject to demonstration satisfactory stormwater drainage considerations.

CARRIED

A division was called for, voting on which was as follows:

For

Chairperson C Handley

Member K Matthews

Member R Tucker

Deputy Chairperson B Upchurch

Against

Member P Walden

Abstained

The motion was declared carried by 4 votes to 1.That the Waiheke Local Board:

A division was called for, voting on which was as follows:

For

Chairperson C Handley

Deputy Chairperson B Upchurch

Against

Member K Matthews

Member R Tucker

Member P Walden

Abstained

The motion was declared lost by 2 votes to 3.That the Waiheke Local Board:

e) acknowledge that the patronage measured on the Ostend/Wharf Road loop during its trial, is far below that which would be required for a public bus route and support Auckland Transport’s decision to remove this loop from the Waiheke bus network

Attachments

a 27 May 20 - Waiheke Local Board Meeting - Item 17 - Auckland Transport Report - May 20 - Public Feedback Report on Matiatia Traffic Layout

Note: Board members requested officers continue the Ostend/Wharf Road loop and provide data to the board for consideration.

Waiheke 10 Year Transport Plan

Resolution number WHK/2020/76

MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch:

That the Waiheke Local Board:

a) endorse the Waiheke 10-Year Transport Plan for release.

b) delegate the Chair to provide any final changes to Auckland Transport for incorporation ahead of its release.

CARRIED

Completion and Implementation of the Mātiatia Plan

Resolution number WHK/2020/77

MOVED by Member R Tucker, seconded by Member K Matthews:

That the Waiheke Local Board:

a) support community engagement on three transport options for Mātiatia commencing in June 2020 with separate key stakeholder sessions followed by a wider public consultation using public meetings (COVID-19 dependent), an online platform and information distributed to households.

b) note that community engagement on non-transport options for Mātiatia will commence at a later date once COVID-19 procurement delays are resolved with some questions to help inform non-transport outcomes being included in the June 2020 consultation.

c) confirm that a final Mātiatia Plan consisting of all agreed transport and non-transport outcomes following public consultation including on shortlist transport options followed by the preferred option, will be formally adopted by the board.

d) note that Auckland Transport has allocated $15.3m in the 2018/19 to 2021/22 years to implement transport elements of the Mātiatia Plan and that as this budget includes New Zealand Transport Agency funding, it will also require approval from the agency.

e) note that Auckland Transport expects to commence works to deliver on the transport outcomes for Mātiatia once the business case and the transport elements of the Mātiatia Plan are formally approved and funding is secured.

f) note that the current budget is expected to be inadequate to deliver on all these outcomes, the final Mātiatia Plan is expected to prioritise elements which have the widest community and agency support.

g) confirm its earlier commitment to allocate the bulk of its Transport Capital Fund to support delivery of transport outcomes at Mātiatia.

CARRIED

Local board feedback on Plan Change 22 and Plan Modification 12 – additions of places of significance to Mana Whenua

Resolution number WHK/2020/78

MOVED by Deputy Chairperson B Upchurch, seconded by Chairperson C Handley:

That the Waiheke Local Board:

a) support the Mana Whenua and Heritage New Zealand in their submissions with respect to Plan Change 22 and Plan modification 12.

b) delegate Chairperson Cath Handley to represent local board views at a hearing on the plan change.

c) formalise the board’s view at the June Business Meeting.

CARRIED

A division was called for, voting on which was as follows:

For

Chairperson C Handley

Member K Matthews

Member R Tucker

Member P Walden

Against

Deputy Chairperson B Upchurch

Abstained

The motion was declared carried by 4 votes to 1.

Note: The meeting adjourned at 9.12pm.

Meeting resumed at 9.15pm.

Waiheke Local Parks - Additional Classifications

Resolution number WHK/2020/79

MOVED by Deputy Chairperson B Upchurch, seconded by Member K Matthews:

That the Waiheke Local Board:

a) approve public notification of the proposal to declare and classify pursuant to section 14(1) of the Reserves Act 1977 those parcels described in Attachment A of the agenda report (dated 27 May 2020)

b) declare and classify Lots 206 and 207 DP 19224, covering 2433m², held in CTs NA668/41 and NA478/187 and forming part of Nikau Reserve as scenic reserve 19(1b), pursuant to section 14(1) of the Reserves Act 1977

c) revoke the resolution regarding the classification of Lot 444 DP 16816 (Mawhitipana Reserve) and Lot 18 DP 19224 (Pōhutukawa Reserve, Ōmiha Bay), being part of resolution b) WHK/2019/81)

d) approve the classification of Lot 444 DP 16816 (Mawhitipana Reserve) and Lot 18 DP 19224 (Pōhutukawa Reserve, Ōmiha Bay) pursuant to section 16(1) of the Reserves Act 1977, as described in Attachment C of the agenda report (dated 27 May 2020)

e) revoke the resolution regarding the classification of 12 parcels that were part of the former Waiheke Domain, as described in Attachment D of the agenda report (dated 27 May 2020), being part of resolution b) WHK/2019/81

f) approve the classification of 12 parcels of reserve land pursuant to section 16(1) of the Reserves Act 1977, as described in Attachment D of the agenda report (dated 27 May 2020)

g) revoke the resolution regarding the reclassification of Lot 170 DP 17146 (Belle Terrace Foreshore Reserve), Lot 1079 DP 16962 (Hekerua Bay Reserve) and Lot 192 DP 24255, Lot 95 DP 29741 and Lot 22 DP 29734 (Putiki Reserve) being part of resolution d) WHK/2019/81

h) approve the classification of 56 parcels of reserve land pursuant to section 16(1) and section 16(2A) of the Reserves Act 1977, as described in Attachment B of the agenda report (dated 27 May 2020).

CARRIED

Approval for five new road names at 306 Sea View Road, Ostend, Waiheke Island (Wawata Estate)

Resolution number WHK/2020/80

MOVED by Member P Walden, seconded by Chairperson C Handley:

That the Waiheke Local Board:

a) notes the proposed names for five new roads at 306 Sea View Road and defers the decision on approval until the June business meeting of the Waiheke Local Board.

CARRIED

Chairperson's report

Resolution number WHK/2020/81

MOVED by Member R Tucker, seconded by Deputy Chairperson B Upchurch:

That the Waiheke Local Board:

a) receive the Chairperson, Cath Handley’s update.

b) allocate up to $2,500 LDI (Locally Driven Initiatives) budget from the civic events and film revenue budget to deliver the council’s Phase two Annual Budget submission form to all households on Waiheke Island.

CARRIED

Waka Kotahi New Zealand Transport Agency Innovating Streets for People pilot fund

Resolution number WHK/2020/82

MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch:

That the Waiheke Local Board:

a) provide feedback on the list of local projects proposed as suitable for inclusion in Auckland Council’s application to the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets Pilot Fund (ISPF) by 12pm on 29 May 2020, as attached.

CARRIED

Waiheke Local Board Feedback on the Basel Convention Amendment on Plastic Wastes

Resolution number WHK/2020/83

MOVED by Member K Matthews, seconded by Deputy Chairperson B Upchurch:

That the Waiheke Local Board:

a) note the formal feedback on the Basel Convention Amendment on Plastic Wastes as included in this agenda report in Attachment A.

CARRIED

List of Resource Consents Applications

Resolution number WHK/2020/84

MOVED by Member P Walden, seconded by Member K Matthews:

That the Waiheke Local Board:

a) note the lists of resource consents lodged related to Waiheke Island from 12 April to 7 May 2020.

CARRIED

Waiheke Local Board Governance Forward Work Calendar 2019 - 2022

Resolution number WHK/2020/85

MOVED by Member P Walden, seconded by Member K Matthews:

That the Waiheke Local Board:

a) receive its Governance Forward Work Calendar for the political term 2019 - 2022 dated May 2020.

CARRIED

Waiheke Local Board Workshop Record of Proceedings

Resolution number WHK/2020/86

MOVED by Member P Walden, seconded by Member K Matthews:

That the Waiheke Local Board:

a) note the record of proceedings for the local board workshops held on 8 April, 22 April, 29 April and 13 May 2020.

CARRIED

Public Excluded

Resolution number WHK/2020/87

MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch:

That the Waiheke Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

29 Re-establishment of the Waiheke Transport Forum

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

In particular, the report contains personal information and this will enable the local board to deliberate on its decision or recommendation.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

9.30 pm The public was excluded.

9.58 pm The open meeting resumed.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

Re-establishment of the Waiheke Transport Forum

Resolution number WHK/2020/88

MOVED by Member P Walden, seconded by Deputy Chairperson B Upchurch:

That the Waiheke Local Board:

a) approve the re-establishment of the Waiheke Transport Forum as a sub-committee of the Waiheke Local Board.

b) approve the proposed terms of reference of the transport forum (Attachment A).

c) The following people were approved as community representatives:

Chris Howard who is a member of the Omiha Welfare and Recreation Society and is a professional engineer.

Tony King-Turner who is a member of Cycle Action Waiheke and a founding trustee Hauraki Gulf Conservation Trust.

Grant Crawford who is a member of the Waiheke Tourism Forum and commodore of the Waiheke Boating Club.

Norm Robins who is a member of Waiheke Trail Tribe and Cycle Action Waiheke.

Don McKenzie who was on the board of the Blind Foundation for 28 years, a founder member Disabled Persons Assembly and a previous member of the Waiheke Local Board.

Bianca Ranson - who is the founder and director of Potiki Adventures, member of the Piritahi Marae Committee and founder and director of Ara Taiao.

c) set the first meeting of the Transport Forum for 17 June 2020 at 5pm.

CARRIED

30 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Members closed the meeting with the following karakia.

Waiho i te toipoto kaua i te toiroa

Let us keep close together, not far apart

10.01 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Cath Handley
Deputy Chairperson	Bob Upchurch
Members	Kylee Matthews
	Robin Tucker	Until 6.54pm from 7.01pm
	Paul Walden