Agenda of Whau Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board:

Member

Organisation

Position

Kay Thomas

· New Lynn Citizens Advice Bureau

· Friends of Arataki

· Western Quilters

Volunteer

Committee member

Member

Susan Zhu

· Chinese Oral History Foundation

· The Chinese Garden Steering Committee of Auckland

Committee member

Board Member

Fasitua Amosa

· Equity NZ

· Massive Theatre Company

· Avondale Business Association

Vice President

Board member

A family member is the Chair

Catherine Farmer

· Avondale-Waterview Historical Society

· Blockhouse Bay Historical Society

· Portage Licensing Trust

· Blockhouse Bay Bowls

· Forest and Bird organisation

· Grey Power

Member

Trustee

Patron

Member

Te’eva Matafai

· Pacific Events and Entertainment Trust

· Miss Samoa NZ

· Malu Measina Samoan Dance Group

· Pasifika Festival Village Coordinators Trust ATEED

· Aspire Events

Co-Founder

Director

Director/Founder

Chairperson

Director

Warren Piper

· New Lynn RSA

· New Lynn Business Association

Associate Member

Member

Jessica Rose

· Women in Urbanism-Aotearoa, Auckland Branch

· Kaainga ora

· Forest & Bird

· Big Feels Club

· Frocks on Bikes

· Bike Auckland

Committee member

Programme manager Sustainability

Member

Patron

Former co-chair

Former committee member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

External organisation	Leads	Alternate
Aircraft Noise Community Consultative Group	Warren Piper	Catherine Farmer
Avondale Business Association	Kay Thomas	Warren Piper
Blockhouse Bay Business Association	Warren Piper	Fasitua Amosa
New Lynn Business Association	Susan Zhu	Kay Thomas
Rosebank Business Association	Fasitua Amosa	Warren Piper
Whau Coastal Walkway Environmental Trust	Fasitua Amosa	Jessica Rose

4 Confirmation of Minutes

That the Whau Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 26 February 2020, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Whau Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Whau Ward Councillor Update	9

Whau Local Board

06 May 2020

Whau Local board decisions and input into the Annual Budget 2020/2021

File No.: CP2020/04988

Te take mō te pūrongo

Purpose of the report

1. To seek approval for local financial matters for the local board agreement 2020/2021, which need to be considered by the Governing Body in the Annual Budget 2020/2021 process.

2. To seek feedback on regional topics in the Annual Budget 2020/2021.

Whakarāpopototanga matua

Executive summary

3. Our Annual Budget contains 21 local board agreements which are the responsibility of local boards to agree with the governing body. These agreements set out local funding priorities, budgets, levels of service, and performance measures.

4. Auckland Council publicly consulted from 21 February to 22 March 2020 to seek community views on the proposed Annual Budget 2020/2021 and local board priorities to be included in the local board agreements (Consultation part 1).

5. Since this consultation was undertaken, the COVID-19 pandemic has exerted significant pressure on the council’s financial position, which will have flow on effects for the proposed budget for the 2020/2021 financial year. The council is now considering what those impacts are likely to be, and plan to ask Aucklanders for their views on certain aspects of Auckland Council’s proposed ‘emergency budget’ in response to the financial impacts of COVID-19 (Consultation part 2).

6. Local boards are required to receive the feedback on the proposals in consultation part 1, which are not affected by the changes being considered by the council and therefore will not be subject to further consultation, and make decisions on them. This must be done before consultation part 2 can get underway, so the scope of consultation part 2 is clear.

7. This report seeks decisions on local financial matters for the local board agreement, including:

a) any new/amended Business Improvement District (BID) targeted rates

b) any new/amended local targeted rate proposals

c) proposed Locally Driven Initiative (LDI) capital projects outside local boards’ decision-making responsibility

d) release of local board specific reserve funds.

8. The council received feedback in person at community engagement events and through written forms, including online and hard copy forms, emails and letters.

9. This report summarises consultation feedback on the proposed Annual Budget 2020/2021, including on local board priorities for 2020/2021.

10. The Whau Local Board consulted on the following priorities:

· Natural and Built Facilities: high level of service through provision of quality, and linked up parks and open spaces, playgrounds, libraries, community and recreation facilities; and activating these spaces in a way that is inclusive of all cultures.

· Sustainability: reducing energy demands and carbon emissions, and empowering communities to enhance own environment, with a focus on the Whau River and its tributaries. Support Council climate change initiatives.

· Swimming Pool: progression of site location for swimming pool facility in the Whau.

· Public Transport: support the public transport ethos by making it an easy option. This might include a review of public transport services, or other mechanisms to encourage public transport uptake – for example increased park and ride capacity.

· Continuation: Avoiding major changes to existing work programme for 2020/2021 - continue to prioritize the outcomes identified in the current Local Board Plan.

11. 136 submissions were received on the Whau local board priorities for 2020/2021, showing that the majority of people either support most (37%) or support all (45%) of the local board’s priorities.

12. This report seeks local board views on the proposed regional Annual Budget topics including:

· the changes to rates and fees, key proposals:

o waste management targeted rate

o refuse collection in former Auckland City and Manukau City

o Waitākere rural sewerage service and targeted rate

· the draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2020/2021

· other budget information.

13. Local board views on these regional matters will be considered by the Governing Body (or relevant committee) before making final decisions on the Annual Budget 2020/2021.

14. 4,765 submissions were received on the regional proposals in the Annual Budget 2020/2021.

15. Local board views on these regional matters will be considered by the Governing Body (or relevant committee) before making final decisions on the Annual Budget.

16. Auckland Council also consulted on the Council-Controlled Organisations (CCO) Review at the same time. The feedback received on this will be presented at a later date.

Ngā tūtohunga

Recommendations

That the Whau Local Board:

a) receive consultation feedback on the proposed Whau Local Board priorities for 2020/2021

b) receive consultation feedback on regional proposals in the Annual Budget 2020/2021 from people or organisations based in the Whau local board area

c) provide feedback on the Annual Budget 2020/2021

d) confirm its key advocacy priorities for 2020/2021.

Horopaki

Context

17. Local board agreements form part of the Auckland Council’s Annual Budget and set out local funding priorities, budgets, levels of service and performance measures.

18. Auckland Council publicly consulted from 21 February to 22 March 2020 to seek community views on the proposed Annual Budget 2020/2021 and local board priorities to be included in the local board agreements. This is now referred to as consultation part 1.

19. Since this consultation was undertaken, the COVID-19 pandemic has exerted significant pressure on the council’s financial position, which will have flow on effects for the proposed budget for the 2020/2021 financial year. Work to date on the proposed Annual Budget will need to be adjusted to consider the new financial realities facing Auckland.

20. The financial report presented to the Emergency Committee during April 2020 indicated potential reductions in cash revenue of $350-650m for financial year 2020/2021, depending on the length and extent of the disruption caused by COVID-19. The Emergency Committee requested staff provide further information to the Governing Body on the impacts of the various scenarios modelled against a rates increase of between 0 per cent and 3.5 per cent. They also resolved that further public consultation on the Annual Budget would include considering whether to adopt a 2.5 per cent rather than 3.5 per cent general rates increase for the 2020/2021 financial year, among a suite of other measures aimed at offering support to all ratepayers, including businesses, facing hardship due to the impacts of COVID-19.

21. The council is planning to ask Aucklanders for their views on certain aspects of Auckland Council’s proposed ‘emergency budget’ in response to the financial impacts of COVID-19. It is anticipated this will be carried out from late May until mid-June 2020. This will be in addition to the Annual Budget 2020/2021 consultation we have already carried out from February to March 2020. This is referred to as consultation part 2.

22. Consultation part 2 is unlikely to revisit any of the specific proposals in consultation part 1. Therefore, the local boards and the governing body are required to receive the feedback on these proposals and make decisions on them. This must be done before consultation part 2 can get underway so it is clear what decisions have already been made, and what decisions will be made after consultation part 2.

23. Further, some of the proposed changes to fees and charges required a Special Consultative Procedure (SCP) and the requirements for this were met in consultation part 1. It is important to complete this statutory process, especially where consultation part 2 will not be relevant to the decisions on these fees and charges.

24. This report includes analysis of the consultation feedback on the Whau Local Board priorities proposed for 2020/2021, and on the regional proposals in the Annual Budget 2020/2021 from people or organisations based in the Whau Local Board area.

Local financial matters for the local board agreement

25. This report allows the local board to agree its input and recommend other local financial matters to the Governing Body in May 2020. This is to allow time for the Governing Body to consider these items in the Annual Budget process.

26. The Whau Local Board area had no new local targeted rate proposal nor any new BID targeted rate proposals.

27. The Whau Local Board has not identified any new capital projects that exceed $1 million of LDI budget for the coming year and aims instead to progress or conclude existing LDI projects currently on the work programme.

28. Auckland Council also consulted on the review of CCOs during the same period as the Annual Budget, from 21 February to 22 March 2020. An independent panel was appointed by Auckland Council to examine three areas: (1) the CCO model, roles and responsibilities, (2) the accountability of CCOs, and (3) CCO culture. Local boards had the opportunity to provide input into this in March 2020.

29. After receiving feedback, the panel will report on key issues, community and stakeholder feedback to the council in May 2020. The panel will provide a final report and recommendations to the council in July 2020.

30. Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to the context of the strategies, policies, plans, and bylaws of Auckland Council. This report provides an opportunity for the local board to provide input on the Annual Budget.

31. Local Board Plans reflect community priorities and preferences, and are key documents that guide both the development of local board agreements and input into regional plans.

Types of feedback

32. Overall Auckland Council received feedback from 4,765 people in the consultation period. Types of feedback is broken down as follows:

Submission type	No.	%
Online	2107	44%
Hard copy forms	1291	27%
Email	422	9%
Other	8	0%
Event	793	17%
Informal forms	144	3%
Total	4765	100%

Submitter group	No.	%
An individual	4600	97%
Organisation	165	3%
Total	4765	100%

^{Figure 1}

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback received on Whau Local Board priorities for 2020/2021

33. The Whau Local Board consulted on the following priorities:

· Swimming Pool: progression of site location for swimming pool facility in the Whau

· Continuation: Avoiding major changes to existing work programme for 2020/2021 - continue to prioritize the outcomes identified in the current Local Board Plan.

34. It is noted that the site identification of the proposed Whau aquatic and recreation facility and any initiatives around improvements to public transport would be advocacy issues for the local board.

Feedback received

35. To provide context to the feedback received, it is helpful to remind readers that the Whau local board area includes the suburbs of New Lynn, Avondale, New Windsor, Glenavon, Blockhouse Bay, Green Bay and Kelston. The main business centres are located around Rosebank Road, Avondale and New Lynn. The 2018 census recorded 79,356 people as usually living in Whau Local Board Area:

· 40.4% identified as European (compared to 53.5% Auckland).

· 40.3% identified as Asian ethnicity (compared to 28.2% Auckland).

· 18.7% identified as Pacific Peoples (compared to 15.5% Auckland).

· 9.9% identified as Māori (compared to 11.5% Auckland).

36. 136 submissions were received on Whau Local Board priorities for 2020/2021, including submissions from persons out of area but who had connections (for example, lived in a neighbouring board area but use parks in the Whau). 72 submissions were provided online; 60 in hard copy and four via email.

37. The Whau Local Board sought feedback at several community events and invited the public to a Have Your Say event at the local board office on 26 February 2020.

38. The submissions received from the Whau community typically either directly related to the issues raised in the local board’s priorities or the regional topics. The pie chart (Figure 2) shows feedback to the Whau, from Whau, as well as non-Whau residents to the direct question, “Are we on the right track with our priorities?” The majority of respondents either support most (37%) or support all (45%) of the Whau Local Board’s priorities.

^{Figure 2}

Feedback on other local topics

39. There were no new local issues being collectively addressed at a significant enough level to trigger a deviation from the local board’s original drafted priorities. Some incidental local commentary is reflected as follows:

· Avondale regeneration – mixed views were expressed but generally there was a desire to see this progress (including the new multipurpose facility)

· Support for improvements to Memorial Square, New Lynn, including increased shade and shelter

· Support for more safer, separated cycling infrastructure

· Support for progression of Te Whau Pathway

· Do more for disabled people

· Support for public acquisition of the Avondale Racecourse

· Support for exotic planting to be included in parks and town centres

· Support for tailoring all council businesses to achieve best environmental outcomes – includes suggestion that council or government related demolitions should recycle as much material as possible rather than dump

· Support for reduction of bureaucracy and concentrating on core business

· Support for recycling at fair cost

· Support vendors in parks

Requests for local funding

40. There was a single request for local funding from the Whau Coastal Walkway Environmental Trust towards the development of the Te Whau Pathway. It is noted that this has been a key advocacy issue for the Whau Local Board.

Information on submitters

41. The data gathered from persons giving their gender and age reveals 50 men and 73 women (Figure 3).

42. The Whau has a very diverse community (ref para 27.); therefore, it is worth noting that out of the 122 submitters that provided ethnicity information, there were 24 Pacific people (18 of whom identified as Samoans), 40 Asians (31 identified as Chinese and perhaps disappointingly given the high Indian population, only 8 Indians). Two respondents identified themselves as Maori. Europeans were the highest respondents with a count of 54 (Figure 4).

^{Figure 3}^{Figure 4}

Overview of feedback received on the Annual Budget from Whau Local Board area

43. The Annual Budget 2020/2021 sets out our priorities and how we're going to pay for them. The regional consultation on the proposed Annual Budget focused on changes to rates and fees and included a proposed waste management targeted rate.

44. Other proposals included refuse collection in former Auckland City and Manukau City and the Waitākere rural sewerage service and targeted rate.

45. A majority of Whau residents who made submissions on these topics supported the proposals. Non-support would have meant the costs for area specific services would need to be carried by all ratepayers across Auckland rather than adopting a “user pay” approach. Whau responses on these key issues are summarised below (Figures 5, 6 and 7), alongside overall regional responses. with an overview of any other areas of feedback on regional proposals with a local impact.

Question 1: Waste management targeted rate

Aucklanders were asked about a proposal to increase the waste management targeted rate.

The cost of responsibly dealing with our kerbside recycling (paper, cardboard and plastics) has increased due to international market conditions.

To pay for this we propose to charge only those who use the service by increasing the targeted rate by $19.97 a year or $0.38 a week (the total cost changing from $121.06 to $141.03 incl. GST).

If we do not do this, we would have to fund the shortfall by increasing general rates for all ratepayers, including those who don’t get a kerbside collection service.

1-Q1 Waste management targeted rate	Whau Count	Whau %	Auckland Regional Count	Auckland Regional %
Do you support our proposal?
Support	49	65%	1948	68%
Do not support	21	28%	662	23%
Other	5	7%	271	9%
Total	75	100.00%	2881	100.00%

^{Figure 5}

Refuse collection in former Auckland City and Manukau City

Question 2: Refuse collection in former Auckland City and Manukau City

Aucklanders were asked about a proposal to increase the waste management targeted rate.

In the old Auckland City and Manukau City Council areas, households pay for rubbish through a targeted rate. In other parts of the city, residents pay for their collection via Pay As You Throw. The targeted rate for the Auckland City and Manukau City Council areas no longer meets the cost of collection.

To cover this extra cost we propose increasing the targeted rate in these areas by $14.23 a year or $0.27 a week for a 120 litre bin (the total cost changing from $129.93 to $144.16 incl. GST), and an additional $6.68 a year or $0.13 a week for a large 240 litre bin (the total cost changing from $191 to $211.91 incl. GST).

If we do not do this, we would have to increase general rates for all ratepayers, including those living outside these two areas who would subsidise residents of old Auckland and Manukau cities.

2-Q2 Refuse collection in former Auckland City and Manukau City	Whau Count	Whau %	Auckland Regional Count	Auckland Regional %
Do you support our proposal?
Support	46	68%	1803	65%
Do not support	19	28%	609	22%
Other	3	4%	341	12%
Total	68	100.00%	2753	99.00%

^Figure
6

Question 3: Waitākere rural sewerage service and targeted rate

Aucklanders were asked about a proposal to increase the Waitākere rural sewerage service and targeted rate.

Last year we consulted on removing the septic tank pumpout service funded by a targeted rate. While feedback indicated a willingness to go ahead with the removal of this service in the Henderson-Massey and Upper Harbour local board areas, residents of the Waitākere Ranges local board area said they wanted to keep the service. The cost of delivering this service is higher than the current targeted rate of $198.43.

Our proposal, for those in the Waitākere Ranges local board area who want the service, is to recover the full cost by increasing the targeted rate to between $260 and $320 a year (incl. GST). This increase would apply from July 2021.

If we do not do this, the council could end the service, or continue to subsidise the cost of the service to septic tank users in the Waitākere Ranges local board area from all general ratepayers, including those who don’t use the service.

3-Q3 Waitakere rural sewerage service and targeted rate	Whau Count	Whau %	Auckland Regional Count	Auckland Regional %
Do you support our proposal?
Support - continue the service	43	70%	1553	67%
Do not support/ end the service	11	18%	527	23%
Do not support - continue the Waitakere septic tank service subsidised by all general ratepayers	7	11%	246	11%
Total	61		2326

^{Figure 7}

Other feedback

46. In Whau, 12 submitters referenced the proposed change to the way Swimming Pool inspections are billed. This feedback is likely based on experience and yet the feedback was varied: six in support, four did not support and two with different ideas.

47. Local commentary on transport was mostly in support of more and safer shared paths; better and uncongested public transport arterials - including one proponent for light rail; and one commentator was opposed to what they considered excessive spending on projects such pedestrian crossings.

48. The minimal or lack of feedback received on other matters consulted on could reasonably be understood as being due to topics having no current relevance in the Whau Local Board area.

Tauākī whakaaweawe āhuarangi

Climate impact statement

49. The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

50. Some of the proposed projects these would fund may have climate impacts. The climate impacts of any projects Auckland Council chooses to progress with as a result of this, will be assessed as part of the relevant reporting requirements.

51. Some of the proposed projects these would fund will be specifically designed to mitigate climate impact, build resilience to climate impacts, and restore the natural environment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

52. The Annual Budget is an Auckland Council Group document and will include budgets at a consolidated group level. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

53. Local board decisions and feedback are being sought in this report. Local boards have a statutory role in providing local board feedback on regional plans.

54. Local boards play an important role in the development of the Annual Budget. Local board agreements form part of the Annual Budget. Local board nominees have also attended Finance and Performance Committee workshops on the Annual Budget.

Tauākī whakaaweawe Māori

Māori impact statement

55. Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate council’s responsiveness to Māori.

56. Local board plans, which were developed in 2017 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and the wider Māori community.

57. The three West Auckland-based local boards, including the Whau Local Board, have engaged a kaiwhakaawe (Māori broker), based at Hoani Waititi Marae, partly to enable more meaningful engagement with the Māori community. It is too soon to assess the impact of this appointment.

58. Ongoing conversations between local boards and Māori will assist to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

59. Some of the proposed projects these would fund may have impacts on Māori. The impacts on Māori of any projects Auckland Council chooses to progress with as a result of this, will be assessed as part of the relevant reporting requirements.

Ngā ritenga ā-pūtea

Financial implications

60. This report is seeking local board decisions on financial matters in local board agreements that need to then be considered by the Governing Body.

61. Local boards are also providing input to regional plans. There is information in the consultation material for each plan with the financial implications of different options.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

62. Local boards are required to make recommendations on these local financial matters for the Annual Budget by 8 May, in order for the Governing Body to be able to make decisions on them when considering the Annual Budget in May.

Ngā koringa ā-muri

Next steps

63. Local boards will approve their local board agreements and corresponding work programmes.

64. Recommendations and feedback from local boards will be provided to the relevant governing body committees for consideration during decision making at the Governing Body meeting.

65. The dates of these meetings are yet to be determined as the impacts of the Covid-19 pandemic and lockdown are taken into account.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors	Antonina Georgetti - Local Board Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

Whau Local Board

06 May 2020

Request for Alcohol Ban extension at Blockhouse Bay Beach Reserve

File No.: CP2020/00440

Te take mō te pūrongo

Purpose of the report

1. To seek approval to an extension to the boundary of the existing Blockhouse Bay Beach Reserve night-time alcohol ban (the alcohol ban) to include part of Endeavour Street.

Whakarāpopototanga matua

Executive summary

2. In September 2015 the Whau Local Board resolved to place a night-time alcohol ban over Blockhouse Bay Beach Reserve (WH/2015/19).

3. On 30 August 2019 staff received a request to extend the boundary of the alcohol ban area to the adjacent cul-de-sac carpark at the end of Endeavour Street.

4. Staff assessed the request against legislative criteria and considered three options:

· Option one: Status quo – no extension to the existing alcohol ban

· Option two: Extension – extend the existing alcohol ban to cul-de-sac carpark

· Option three: Broader extension – extend the existing alcohol ban to include that part of Endeavour Street from outside number 56 and the carpark opposite number 60, to the cul-de-sac carpark at the end of Endeavour Street (Attachment D).

5. Staff recommend option three (broader extension) because:

· there is evidence of a high level of disorder, caused or made worse by alcohol consumption, at the cul-de-sac carpark during the hours of the existing alcohol ban on Blockhouse Bay Beach Reserve

· it is likely to prevent displacement of alcohol consumption related disorder to other parts of Endeavour Street

· the use of alcohol bans is supported by the New Zealand Police and the local community.

6. Staff do not recommend option one or two because there is a risk that disorder may continue in the current location or be displaced to other parts of Endeavour Street.

7. There is a risk that all options may not resolve noise-related nuisance. The local board may wish to consider requesting a Crime Prevention through Environmental Design assessment to identify alternative solutions.

8. If option two or three is adopted, Staff will notify the requester of the local board decision and notify the relevant council department to install any necessary signage.

Ngā tūtohunga

Recommendations

That the Whau Local Board:

a) adopt extending the Blockhouse Bay Beach Reserve night-time alcohol ban, to include that part of Endeavour Street from outside number 56 and the carpark opposite number 60 to the cul-de-sac carpark at the bottom of Endeavour Street as shown in Attachment D of the report.

b) allocate up to $1,000 from the Whau Local Board Community Facilities Asset Based Services budget for the installation of alcohol ban signage on Endeavour Street.

Horopaki

Context

A request has been made to extend the night-time ban at Blockhouse Bay Beach Reserve

9. There is an existing night-time alcohol ban at Blockhouse Bay Beach Reserve from 10pm to 7am during daylight saving, and from 7pm to 7am outside of daylight saving (Attachment A).

10. On 30 August 2019, a request was received to extend the existing night-time alcohol ban to include the adjoining cul-de-sac carpark on Endeavour Street (Attachment B).

Alcohol bans prohibit alcohol, are adopted by local boards and enforced by the police

11. Alcohol bans prohibit the consumption or possession of alcohol in specified public places during specified times.

12. The Whau Local Board has authority to adopt alcohol bans in its local board area under the Auckland Council Alcohol Control Bylaw 2014 (GB/2014/121).

13. A Local Board decision to adopt an alcohol ban must meet Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014 criteria (Table 1 and Attachment C).

14. Police enforce alcohol bans using powers of search, seizure, arrest and $250 infringement fines. Police also have powers to address crime or disorderly conduct under the Summary Offences Act 1981 and Crimes Act 1961 whether or not alcohol is involved.

Tātaritanga me ngā tohutohu

Analysis and advice

The request was assessed against legislative criteria

15. To assess the alcohol ban request, evidence was gathered from:

· New Zealand Police – calls for service over 46 months (1 January 2016 - 17 October 2019)

· Auckland Council Licensing and Regulatory Compliance – noise-related complaints over 32 months (January 2017 – August 2019)

· the requestor – anecdotal evidence and a presentation made by the Neighbour of Blockhouse Bay Beach Reserve to Whau Local Board on 28 February 2018

· Auckland Council Community Facilities – efforts to mitigate nuisance instance.

16. Staff assessed evidence against the legislative and bylaw criteria (Attachment D). There is adequate evidence to support each of the criteria. As summarised in the table below.

Criteria

Staff assessment

Met/Not met

Is there evidence of a high level of crime or disorder caused or made worse by alcohol consumed there?

Summary of assessment against criteria

· Police and Licensing and Regulatory Compliance provided evidence of a high level of disorder linked to alcohol consumption in the cul-de-sac carpark at the end of Endeavour Street.

· An average of at least 1.5 disorder incidents per month involving alcohol in the cul-de-sac carpark, which is supported by anecdotal evidence from the requestor.

Overall assessment

· Evidence does meet ‘high level’ legislative criteria required.

Criteria met

Is the request appropriate in light of the evidence?

Summary of assessment against criteria

· Evidence suggests the current alcohol ban is effective in the Blockhouse Bay Beach Reserve and that extending the existing alcohol ban may reduce incidents in the cul-de-sac carpark.

· Community Facilities have adjusted the toilet and light operation times in an attempt to reduce incidents, but this has not had significant impact.

· On average new signs cost $115 for two signs.

Overall assessment

· Request is appropriate in light of the evidence provided.

Criteria met

Is the request proportionate in light of the evidence?

Summary of assessment against criteria

· Most of the alcohol consumption and disorder occurs in the cul-de-sac carpark at night.

· Consideration should be given to extending the existing alcohol ban to include that part of Endeavour Street from outside number 56 and the carpark opposite number 60, to the cul-de-sac carpark at the end of Endeavour Street (Attachment D) to prevent displacement.

Overall assessment

· Request to extend the night-time alcohol ban is proportionate.

Criteria met

Is the request a justifiable and reasonable limitation on people’s rights and freedoms?

Summary of assessment against criteria

· Police support this request.

· In general the community (including iwi) are supportive of alcohol bans.

· Nearby residents in the area are supportive of the request. It is unclear if the residents support an extension up to 56 Endeavour Street.

· Evidence does meet the required ‘high level’ legislative criteria.

Overall assessment

· Limitation on people drinking alcohol in the cul-de-sac carpark is justified as there is a high level of disorder in the area caused, or made worse by, the consumption of alcohol and the request is supported by the police and local residents.

Criteria met

17. Staff considered three options to respond to the above assessment table.

Options	Benefits	Trade-offs
Option One: Status quo – No extension to existing alcohol ban	· No further limitations on people’s rights and freedoms to responsibly consume alcohol in the carpark at night-time.	· High level of alcohol-related disorder during the night-time in carpark may continue to occur. · Concerns of the community are not addressed.
Option Two: Extension – Extend existing night-time ban to cul-de-sac carpark	· Existing alcohol ban extended into areas experiencing high levels of alcohol-related disorder. · Extension of alcohol ban supported by Police. · Extension of alcohol ban supported by the nearby residents.	· Implementation costs of new signage. · Increased limitation on people’s rights and freedoms compared to option one.
Option Three: Broader extension – extend the existing alcohol ban to include that part of Endeavour Street from outside number 56 and the carpark opposite number 60, to the cul-de-sac carpark at the end of Endeavour Street (Attachment D)	· Existing alcohol ban extended into areas experiencing high levels of alcohol-related disorder. · Extension of alcohol ban supported by Police. · Address the concerns of nearby residents. · Address possible displacement issues of crime and disorder caused or made worse by alcohol consumption.	· Implementation costs of new signage. · Increased limitation on people’s rights and freedoms compared to options one and two.

18. Staff recommend option three because:

· there is evidence of a high level of disorder, caused or made worse by alcohol consumption, at the cul-de-sac carpark during the hours of the existing alcohol ban on Blockhouse Bay Beach Reserve

· it is likely to prevent displacement of alcohol consumption related disorder to other parts of Endeavour Street

· the use of alcohol bans is supported by the New Zealand Police and the local community.

19. Staff do not recommend option one because there is a risk that disorder may continue in the current location.

20. Staff do not recommend option two because there is a risk that disorder may be displaced to other parts of Endeavour Street.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. The recommendations in this report have no significant impacts on climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. The recommendations in this report will impact the operation of council units involved in alcohol ban signage. Council units are aware of the impacts of possible changes to alcohol bans and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. In 2015, the Whau Local Board reviewed all alcohol bans in its local board area and decided to retain the existing Blockhouse Bay Beach Reserve alcohol ban due to historical evidence of disorder (WH/2015/19).

Tauākī whakaaweawe Māori

Māori impact statement

24. Managing alcohol-related harm supports health and wellbeing and is consistent with the Māori Plan for Tāmaki Makaurau.

25. Iwi have been widely consulted on the use of alcohol bans in the past and have to date been supportive of their use.

Ngā ritenga ā-pūtea

Financial implications

26. There are no financial implications if the local board adopts option one.

27. If the local board adopts option two or three, there will be a minor cost to the local board associated with installing additional signage. Police are responsible for compliance and enforcement costs. Staff recommend allocating a budget of up to $1,000 to allow for at least three new signs and contingency costs. This is to come from the Whau Local Board budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risk

Impact

Mitigation(s)

If the board does not extend the alcohol ban.

There may be a perception that the board is not responsive to community concerns about alcohol related crime and disorder.

The board communicates, through staff, the rationale not to extend the alcohol ban.

The board consider commissioning a Crime Prevention through Environmental Design assessment to identify alternative solutions to address community concerns.

If an alcohol ban extension does not reduce nuisance instances.

Community concerns are not alleviated through the extension to the alcohol ban.

The board commission a Crime Prevention through Environmental Design assessment to identify alternative solutions to address community concerns.

28. Risks and mitigations are shown in the table below.

Ngā koringa ā-muri

Next steps

29. Staff will notify the requester of the decision. If the local board adopts option two or three new signage will be installed.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Map of exisiting Blockhouse Bay Beach Reserve alcohol ban.	27
b ⇩	Alcohol ban request for Blockhouse Bay Beach Reserve	29
c ⇩	Criteria	33
d ⇩	Assessment of ban request	35
e ⇩	Map of alcohol ban for the recommended option.	47

Ngā kaihaina

Signatories

Authors

Sam Bunge - Graduate Policy Advisor

Authorisers

Kataraina Maki – General Manager - Community and Social Policy

Glenn Boyd - Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

Whau Local Board

06 May 2020

Whau Local Board Grants Programme 2020/2021

File No.: CP2020/03814

Te take mō te pūrongo

Purpose of the report

1. To adopt the Whau Grants Programme 2020/2021.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Whau Grants Programme 2020/2021 for adoption (Attachment A).

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) adopt the Whau Grants Programme 2020/2021.

Horopaki

Context

5. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities, and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds, and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the local board grants programme 2020/2021 has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Whau Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme for 2020/2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

10. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through the support of projects that address food production and food waste; alternative transport methods; community energy efficiency education and behaviour change; build community resilience and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

12. Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. The grants programme has been developed by the local board to set the direction of its grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

14. All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

15. The allocation of grants to community groups is within the adopted Long-Term Plan 2018 -2028 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

17. An implementation plan is underway, and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board Facebook page and communication with past recipients of grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Whau Local Board Grants Programme 2020/2021	53

Ngā kaihaina

Signatories

Authors

Erin Shin - Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

Whau Local Board

06 May 2020

Attendance at local board meetings during the Epidemic Preparedness (COVID-19) Notice period

File No.: CP2020/04544

Te take mō te pūrongo

Purpose of the report

1. To recommend an amendment to the local board’s standing orders in order to provide for attendance of non-members at local board meetings via audio or audio-visual link.

Whakarāpopototanga matua

Executive summary

2. This report updates the local board on the temporary arrangements for local board meetings enabled by the COVID-19 Response (Urgent Management Measures) Act 2020 and provides options for implementing similar arrangements for non-members.

3. The COVID-19 Response (Urgent Management Measures) Act 2020 temporarily amends the existing legislative restrictions for local government on remote attendance for elected members and minimum quorum at local board meetings. This now enables meetings to proceed by audio-visual link, changes how meetings can be open to the public and how members of the public receive the agenda and minutes.

4. The current local board standing orders do not provide for non-members, specifically members of the public and Māori, to give input via audio or audio-visual link.

5. The Local Government Act 2002 (LGA) requires that a person other than a member of the local board may participate by means of audio link or audio-visual link if the standing orders of the local authority permit this and if the Chair is satisfied that all conditions and requirements in the standing orders are met. (Clause 25A(2), Schedule 7, LGA). Local board standing orders do not currently allow for this.

6. Auckland Council will be using Skype for Business for local board meetings. Attendance by members and non-members (if approved) will be facilitated by phone (audio only) or Skype video (audio-visual) via Skype for Business app.

7. An amendment to Standing Orders to enable electronic attendance can either be reversed at a future date or maintained to support that attendance in the future, where it is available.

Ngā tūtohunga

Recommendations

That the Whau Local Board:

a) note the temporary amendments pursuant to the COVID-19 Response (Urgent Management Measures) Act 2020 which allows members to attend meetings by audio-visual link, as of right and despite anything to the contrary in standing orders, and to be counted for the purposes of quorum

b) amend its standing orders by including a new Standing Order 3.3.10 that reads as follows:

Attendance of non-members by electronic link

A person other than a member of the local board may participate in a meeting of the local board by means of audio link or audio-visual link if the person is otherwise approved to participate in accordance with Standing Orders Sections 6 and 7 (Attachment A).

c) amend its Standing Orders 7.7.2 and 7.8.5 to provide discretion to the Chair of the meeting to decline Deputation and Public Forum requests via audio or audio-visual link (Attachment A).

Horopaki

Context

COVID-19 Response (Urgent Management Measures) Act 2020

8. In late March 2020, central government enacted an omnibus bill that amended various acts of parliament including the LGA and the Local Government Official Information and Meetings Act 1987 (LGOIMA).

9. The amendments to the LGA and LGOIMA enable local authorities to have meetings by audio-visual link (given the restrictions regarding physical distancing and Alert Level 4) and support the effective operation of those meetings by removing conditions associated with the right to attend meetings by audio or audio-visual link.

10. These amendments only apply while the Epidemic Preparedness (COVID-19) Notice 2020 is in force and will be repealed when that notice expires or is revoked.

Amendments to LGA

11. The amendments to the LGA modify Clause 25A, Schedule 7 so that a member of a local authority has the right to attend any meeting by audio or audio-visual link, regardless of what is provided for in the local authority’s standing orders. It also modifies clause 25A so that a member attending by audio link or audio-visual link is counted for the purposes of quorum.

Amendments to LGOIMA

12. The amendments to LGOIMA include modifying s 47 so that the requirement for meetings of local authorities to be ‘open to the public’ may be met during Alert Level 4 and other restrictions on physical distancing. The amendment redefines ‘open to the public’ to mean that the local authority:

a) if it is reasonably practicable, enables access to the meeting by broadcasting live the audio or video of the meeting (for example, by broadcasting it on an internet site); and

b) does one or both of the following as soon as practicable after the meeting ends:

i. makes an audio or a video recording of the meeting available on its internet site

ii. makes a written summary of the business of the meeting available on its Internet site.

13. This amendment does not anticipate public involvement as part of the meeting itself but ensures the public can access or view meeting proceedings online (either live or after the meeting) or through reviewing the summary.

14. Other amendments to LGOIMA include:

· Modifying s 46A so that agendas and reports for the meetings may be made available on the local authority’s internet site instead of at offices and other physical locations

· Modifying s 51 so that minutes of meetings may be made available on the local authority’s internet site instead of at offices and other physical locations

· The changes made by the COVID-19 Response (Urgent Management Measures) Act 2020 now supersede some of the provisions in the local board standing orders and the restrictions on physical distancing and from Alert Level 4 now limit the opportunity for public input.

Local Board Standing Orders

15. The LGA requires local authorities to adopt a set of standing orders for the conduct of its meetings and those of its committees (Clause 27, Sch 7). Each local board has adopted its standing orders which have been developed from a template.

16. As a result of the statutory amendments listed in this report, the follow standing orders have been temporarily superseded:

· 3.3.2 Member’s status – quorum and vote

· 3.3.3 Conditions for attending by electronic link

· 3.3.4 Request to attend by electronic link

· 7.3.1 Information to be available to the public

· 7.3.2 Availability of agendas and reports

· 8.2.1 Inspection of minute books

17. There are additional provisions in standing orders that may require further consideration if the local board wishes to enable these to continue during the Epidemic Preparedness (COVID-19) Notice period. These relate to input and participation by Māori and the public.

18. Clause 25A(2), Schedule 7 of the LGA requires that a person other than a member of the local authority may participate by audio link or audio-visual link if the standing orders of the local authority permit this and if the Chair is satisfied that all conditions and requirements in the standing orders are met.

19. The current standing orders do not currently provide for non-members, if required and approved to do so, to give input by means of audio link or audio-visual link.

20. Other participants at local board meetings include Governing Body members and staff. The LGA and the recent amendment provide the right for any member of a local authority or committee to attend any meeting of a local authority by audio-visual link (unless lawfully excluded). This can be interpreted broadly to extend to meetings where the elected member may not be a decision-maker or be participating in the decision at all. As such, Governing Body members participation may be by audio or audio-visual link and the process for providing them with speaking rights remains under standing orders.

Tātaritanga me ngā tohutohu

Analysis and advice

21. In performing their role, local boards are required to act in accordance with the principles contained in s 14(1) of the LGA including the requirement for the council to conduct its business in an open, transparent and democratically accountable manner, and make itself aware of and have regard to the views of all of its communities.

22. While the LGA does not specifically require public input to be provided for at local board meetings, the standing orders approved by the local board reflects the principles in s 14 LGA by providing for public attendance and enabling public input at meetings.

23. In order to continue to provide this opportunity as well as facilitate input by Māori and the public, the standing orders require amending.

Standing Orders Section 6 Māori Input

24. Speaking rights for Māori organisations or their nominees are granted under standing orders for the purpose of enabling Māori input, if any, to any item on the agenda of a meeting.

25. To ensure this right can be exercised during the Epidemic Preparedness (COVID-19) Notice period, provision needs to be made enabling any input to be given by audio or audio-visual link.

Standing Orders 7.7 Deputations and 7.8 Public Forum

26. The provisions for public input in standing orders are one of the ways that local boards give effect to the requirements of the LGA (s 78 and s 79).

27. The LGA provides that in the course of its decision-making, a local authority must consider the views and preferences of persons likely to be affected by or have an interest in the matter. The LGA does not specify how those views are to be obtained or what form that consideration should take. It does not require a public forum at meetings.

28. However, the LGA gives local authorities discretion as to how to comply with s 78 and what to consider. Through their standing orders, local boards and the Governing Body have chosen to enable public input through deputations and public forum at their meetings as one way to obtain community views, among other things.

29. To ensure this opportunity can continue to be made available during the Epidemic Preparedness (COVID-19) Notice period, provision must be made in standing orders to receive this by audio or audio-visual link.

Proposed amendment

30. This report recommends that input from non-members continue to be enabled during the Epidemic Preparedness (COVID-19) Notice period. This requires an amendment to the standing orders.

31. An amendment to standing orders requires a 75% majority vote.

32. A similar amendment has been made by the Governing Body to their standing orders. It is desirable to ensure consistency across the governance arms of Auckland Council. The Governing Body resolutions are as follows:

Resolution GB/2020/33 (n) That the Governing Body amend standing orders by inserting a new Standing Order 3.3.10 as follows:

Attendance of non-members by electronic link A person other than a member of the Governing Body, or the relevant committee, may participate in a meeting of the Governing Body or committee by means of audio link or audio-visual link in emergencies if the person is otherwise approved to participate under these standing orders (such as under Standing Order 6.2 “Local board input” or 7.7 “Public input”.)

Resolution GB/2020/33 (p) That the Governing Body agree to change Auckland Council’s Standing Orders to provide full discretion to the chair of the Emergency Committee to decline public input requests

33. The local board’s standing orders currently gives discretion to the Chair to decline deputations but not public forum requests. Giving discretion to the Chair to manage requests for public forum during this time can ensure the requirements of the LGA regarding the provision of the technology requirements, can be supported.

Technology options available

34. Where attendance by audio or audio-visual link is permitted, the LGA requires that the Chair of the meeting ensures:

· that the technology for the audio link or audio-visual link is available and of suitable quality

· that the procedure for use of the technology will ensure that participants can hear and be heard by each other.

35. The Chair’s discretion will need to be exercised where the technology and quality cannot be guaranteed.

36. The audio link and audio-visual link options available for non-member input are provided by Auckland Council through Skype for Business:

Option	Ability
Audio link only Attend Skype for Business meeting via phone.	· No ability to see presentations being shared or to see and be seen by local board members attending the meeting · Only technical equipment required is a landline or mobile telephone
Audio-visual link Video and audio attend Skype for Business meeting	· Allows non-member to see both presentations being shared and to see and be seen by the local board members attending · Requires a mobile phone or a computer device with an internet connection

Option

Ability

Audio link only

Attend Skype for Business meeting via phone.

· No ability to see presentations being shared or to see and be seen by local board members attending the meeting

· Only technical equipment required is a landline or mobile telephone

Audio-visual link

Video and audio attend Skype for Business meeting

· Allows non-member to see both presentations being shared and to see and be seen by the local board members attending

· Requires a mobile phone or a computer device with an internet connection

37. If enabled under standing orders, non-members who wish to give input would need to contact the local board with a request to attend. If approved by the Chair, information on how to join the meeting using audio and audio-visual link options above will be sent out to the attendee by staff.

Summary of meeting

38. Where it is not reasonably practicable for the public to attend the meeting through a broadcast and/or peruse a recording after it has happened, a summary of the meeting will need to be provided by staff.

39. A summary in this context would be different from the content of agendas, reports and minutes which are all separately required to be publicly available. It should contain the thrust or key points of the discussion or debate at the meeting keeping in mind that its purpose is to provide an alternative to an audio or video recording of the meeting, in a situation where the public is not able to attend and hear this discussion themselves.

40. The ordinary definition of a summary is a brief statement or account of the main points of something. While the appropriate level of detail is likely to vary depending on what is being discussed at meetings, a summary is not expected to include verbatim notes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

41. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42. Staff attendance at meetings, while not specifically provided for, is a necessary part of local board meetings and as such is expected to take place using audio-visual link.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

43. This report seeks to amend the local boards standing orders to enable public input and Māori input at meetings.

Tauākī whakaaweawe Māori

Māori impact statement

44. This report seeks a decision that will ensure Māori input can continue to be given during the Epidemic Preparedness (COVID-19) Notice period.

45. This will ensure Māori are not prevented from giving input at a meeting on any matter that may be of interest to them.

Ngā ritenga ā-pūtea

Financial implications

46. The decision to amend standing orders is of a procedural nature and is not considered to have financial implications on Auckland Council.

47. The scaling up of technology to ensure compliance with COVID-19 Response (Urgent Management Measures) Act 2020 is being done at a cost to the council. The costs are not known at this stage and will be factored into operational budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

48. The objective of the recent legislative changes is to reduce public health risks, and ensure compliance with social distancing measures and other restrictions in New Zealand’s COVID-19 alert levels response plan.

49. While this is not specifically required by legislation, permitting public input by audio or audio-visual link, if practicable, can ensure the local board can receive and consider views of its constituents on decisions that they are making.

50. There is a risk that the audio-visual option would only be taken up by a small number of constituents as this would only be available to those who have the technical devices and internet access. The software that will be used for meetings is Skype for Business which is free to download and use. However, the internet access costs or availability of technology/devices can be a limiting factor for some constituents. Constituents who do not have internet access can participate, if approved, by phone.

51. The report is seeking discretion for the local board Chair to decline public forum requests. This delegation should be exercised with caution so as to not undermine the intention of standing orders (which currently provided some limited grounds to decline public input). There will be instances where it is reasonable to decline (noting these examples are not intended to be exhaustive), such as:

· where the technology cannot be provided or quality cannot be assured

· a need to manage time allocations for the agenda

· the matter is neither urgent nor the subject of a decision to be made at the meeting

· the request is offensive, repetitious or vexatious.

Ngā koringa ā-muri

Next steps

52. If approved, the amendments to standing orders can, if the local board chooses, continue beyond the Epidemic Preparedness (COVID-19) Notice period. Enabling these changes gives maximum flexibility for attendance of non-members at future meetings, including those with underlying health issues or compromised immune systems that may need to take extra precaution even after the Epidemic Preparedness (COVID-19) Notice period has ended.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Standing Orders - Whau Local Board	65

Ngā kaihaina

Signatories

Authors

Polly Kenrick - Business Manager, Local Board Services

Shirley Coutts - Principal Advisor - Governance Strategy

Authorisers

Louise Mason – General Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

Whau Local Board

06 May 2020

Auckland Council’s Quarterly Performance Report: Whau Local Board for quarter two 2019/2020

File No.: CP2020/03533

Te take mō te pūrongo

Purpose of the report

1. To provide the Whau Local Board with an integrated quarterly performance report for quarter two, 1 October – 31 December 2019.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2019/2020 work programme.

3. The work programme is produced annually and aligns with the Whau Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· Increase Diverse Participation (Pacific and Ethnic Voices) – Establishment of Pasifika Komiti and Whau Ethnic Collective

· Community-led Placemaking – successful delivery of a door knocking campaign to bring Ambrico Place residents into the Neighbourhood Support database, and facilitation of a sharing of food event in partnership with New Lynn community centre and the “Ambrico Christmas in the park”.

· Ambrico Kiln Site – The museum’s new Curator began her role in October 2019, and the Crown Lynn Collectors Market was held.

· Te Whau Pathway – resource consent was publicly notified.

· Whau Ecological Restoration contracts – successful completion of planned pest control and planting maintenance.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) grey (cancelled, deferred or merged) or red (behind delivery, significant risk). Almost all activities in the Whau Local Board work programmes have an activity status of green, with a few amber. The Carpark renewals at Golf Road Domain and Wingate Reserve is the only activity reported with a status of red (behind delivery, significant risk).

6. The financial performance report for the quarter is appended as Attachment B.

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a) receive the performance report for quarter two ending 31 December 2019.

Horopaki

Context

7. The Whau Local Board has an approved 2019/2020 work programme for the following operating departments:

· Arts, Community and Events;

· Parks, Sport and Recreation;

· Libraries and Information;

· Community Services: Service, Strategy and Integration;

· Community Facilities: Build Maintain Renew;

· Community Leases;

· Infrastructure and Environmental Services;

· ATEED.

8. Work programmes are produced annually, to meet the Whau Local Board outcomes identified in the three-year Whau Local Board Plan. The local board plan outcomes are:

· Well-planned towns, facilities and housing

· Great neighbourhoods with strong community connections, capacity and voices

· It’s 20 minutes to all we need by walking, cycling and public transport

· Enhanced natural environment

· Strong local businesses and more quality local jobs

· Celebrating our creative edge in our streets, neighbourhoods and communities

· Our heritage is known, protected and our stories are shared

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

11. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

12. Some of the highlights from quarter two included:

· Line 192: Increase Diverse Participation (Pacific and Ethnic Voices) – in quarter two the Pasifika Komiti and Whau Ethnic Collective were established, and membership confirmed.

· Line 194: Community-led Placemaking – The Ambrico Action Plan group in New Lynn delivered a door knocking campaign which recorded a third of the residents into the Neighbourhood Support database. They also facilitated a sharing of food event in partnership with New Lynn community centre and the “Ambrico Christmas in the park”.

· Line 598: Ambrico Kiln Site – The museum’s new Curator began her role in October 2019. Approximately 650 people attended the Crown Lynn Collectors Market on 3 November at the Museum and kiln.

· Line 1988: Te Whau Pathway – resource consent was publicly notified, and submissions received.

· Line 3169: Whau Ecological Restoration contracts – The first stage of pest plant visits is now largely complete and pest animal control visits have been increased throughout the high-value reserves. Aftercare maintenance of newly planted areas within reserves was carried out during November.

Activities with significant issues

13. Almost all the work programme activities of the Whau Local Board have a RAG status of green (on track)

14. Four activities are reported as amber (some risks or issues, being managed) as follows

· Olympic Park Upgrade (line 3026) is on hold because Auckland Transport does not accept the need for enforcement. Staff will investigate whether there are other options available.

· New Lynn Transit Laneway – Stage 2 (line 3546) remains on hold with minimal progress since the last quarterly report. It is noted that staff continue to work on this project in an attempt to engage with adjacent landowners and various options are under consideration to progress this activity.

· Motu Manawa – Holly Street to Eastdale Road Walkway (line 3676). This activity is progressing at a slower rate than anticipated due to funding issues.

· Te Kete Rukuku (line 369). This activity is progressing at a slower rate than anticipated due to overlapping mana whenua interest and the process required to manage these.

15. The Carpark renewals at Golf Road Domain and Wingate Reserve (line 3643) are reported with a status of red (behind delivery, significant risk) as there is insufficient money to commence physical works. Additional budget would be required to progress this activity.

16. No activities are cancelled, merged or deferred.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

18. Work programmes were approved in June 2019 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

19. The local board is currently investing in a number of sustainability projects, mainly via its funding partnership with EcoMatters Environment Trust which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. In particular, as part of the Whau Low Carbon Network (line 685), the low carbon broker continued to connect groups across the Whau Local Board area and within Puketāpapa and Waitematā, building an awareness of the low carbon network. The broker planned and executed four zero waste, plant-based and public transport events, a movie screening, presentations by local activators, and a clean technology event.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. When developing the work programmes council group impacts and views are presented to the boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. This report informs the Whau Local Board of the performance for quarter two ending 31 December 2019.

Tauākī whakaaweawe Māori

Māori impact statement

22. E Tu – Responding to key aspirations and priorities for Māori in the Whau Local Board area (line 193) included facilitation of engagement between several key groups including the Ruamoko Marae and Whau taumata kaumatua roopu.

23. The Local Board Chair and Local Board Services staff have met with the newly appointed Kaiwhakaawe (Māori Broker) from Hoani Waititi Marae and identified next steps for working together.

24. The incoming Whau Local Board requested a meeting with Te Kawerau a Maki with a view to establishing a formal relationship which can inform the next Local Board Plan and future work programmes. Several hui are expected to take place in quarters three and four.

Financial Performance

25. Operating expenditure of $7.8 million was under budget by $265,000 (8.5%). This mainly relates to the full facility maintenance contract underspend of $104,000(3.6%).

26. Operating revenue of $173,000 was over budget by $39,000 (29.1%) mainly due to library sales and service charges of $32,000 budgeted regionally.

27. Capital Expenditure of $858,000 is $1.4m under budget. This mainly refers to the Crown Lynn Park development project where issues need to be resolved around the road layout plans before progress can be made, and slower progress than anticipated on general parks restoration.

28. The Whau Local Board Financial performance report is appended as Attachment B.

Ngā ritenga ā-pūtea

Financial implications

29. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

31. Community Facilities are currently going through a departmental restructure to provide better support and guidance for decision makers. There is a risk that the work programmes could be disrupted or delayed. To mitigate this risk a transition plan is in place to ensure that your work programmes are delivered and disruptions are kept to a minimum. The local board will be kept informed throughout the transition

32. The approved Community Facilities 2019/2020 work programme and 2020-2022 indicative work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the 2019/2020 financial year, by ensuring that if projects intended for delivery in the 2019/2020 financial year are delayed due to unforeseen circumstances, that other projects can be progressed while the causes for delays are addressed.

33. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

34. The local board will receive the next performance update following the end of quarter three (31 March 2020).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Whau Local Board Work Programme 2019-2020 Quarter Two	129
b ⇩	Whau Local Board Financial Report 2019-2020 Quarter Two	155

Ngā kaihaina

Signatories

Authors	Mary Binney - Senior Local Board Advisor - Whau
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

Whau Local Board

06 May 2020

Local board feedback for inclusion in Auckland Council submissions

File No.: CP2020/03961

Te take mō te pūrongo

Purpose of the report

1. To recommend that the Whau Local Board delegate authority to the local board Chair to submit the local board’s formal views for inclusion in Auckland Council submissions to Central Government and other councils, where this feedback is due before a local board meeting.

Whakarāpopototanga matua

Executive summary

2. Central Government (and other councils) seek feedback through public consultation on bills, inquiries and other key matters. The consultation timeframes vary between four and eight weeks.

3. The Governing Body is responsible for making official submissions to Central Government on most matters except for submissions to government on legislation where it specifically relates to a local board area. Where the Governing Body decides to make an official submission on a Central Government matter, staff work to develop a draft submission for consideration by the Governing Body and will call for local board input so it can be incorporated. The Auckland Council submission needs to be approved within the consultation timeframes set by Central Government.

4. Local board input is required to be approved by the local board. Where local boards are unable to make these decisions at a local board meeting due to the constrained timeframes, another mechanism is required. In situations where local boards prefer not to use the urgent decision process, local boards sometimes provide informal feedback that is endorsed at the next business meeting. This is not considered best practice because the local board input can be challenged or changed at ratification or approval stage, which leads to reputational risk for the council.

5. In situations where timeframes don’t allow reporting to formal business meetings, staff recommend that the local board either uses the urgent decision process or delegates authority to the Chair to approve and submit the local board’s input into Auckland Council submissions. Both options provide an efficient way to ensure that local board formal input is provided when external parties set submission deadlines that don’t allow formal input to be obtained from a local board business meeting.

Ngā tūtohunga

Recommendations

That the Whau Local Board:

a) delegate authority to the Chair to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils

b) note that the local board can continue to use its urgent decision process to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, if the Chair chooses not to exercise the delegation sought in recommendation (a)

c) note that this delegation will only be exercised where the timeframes do not allow for local board input to be considered and approved at a local board meeting

d) note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the next local board meeting agenda for the public record.

Horopaki

Context

6. Government departments, parliament, select committees and other councils seek feedback on issues using both formal and informal consultation opportunities. Auckland Council has an ongoing opportunity to provide advocacy on public policy matters and this is often done by making a public submission. Submissions can be provided on other council’s plans, on policy and legislative reviews or on an agency’s proposed strategy.

7. Council submissions are the formal responses to the public consultation opportunities that are open to everyone, including all Aucklanders.

8. Under the Local Government (Auckland Council) Act 2009 the Governing Body must consider any views and preferences expressed by a local board, where a Governing Body decision affects or may affect the responsibilities or operation of the local board or the well-being of communities within its local board area.

9. Under the current allocation of decision-making responsibility, the Governing Body is allocated decision-making responsibility for “submissions to government on legislation including official submissions of Auckland Council incorporating local board views”. Local boards are allocated decision-making for “submissions to government on legislation where it specifically relates to that local board area only”.

10. Central Government agencies set the deadlines for submissions which are generally between four to eight weeks. These timeframes do not usually allow for formal reporting to local boards to input into the council submission. In situations where local boards prefer not to use the urgent decision process, local boards can sometimes provide informal feedback that is endorsed at the next business meeting. This is not considered best practice because the local board input can be challenged or changed at ratification or approval stage, which leads to reputational risk for council.

11. Providing a delegation for Central Government submissions provides local boards with another option to give formal local views within prescribed timeframes.

Tātaritanga me ngā tohutohu

Analysis and advice

12. There are five options available to local boards to approve their formal views and input on submissions to Central Government. Where this input is sought within a time constrained process and is due before a meeting of the local board, only four of these options will be available.

Table 1: Options for mechanisms through which the local boards can approve their formal views on Auckland Council submissions to Central Government and other councils

Options	Pros	Cons
1. Local board input approved at a business meeting	· Decision is made and adopted in a public meeting (transparency of decision making) · All local board members have the opportunity to make the formal decision	· Local board meeting schedules and agenda deadlines often don’t align with external agency deadlines
2. Local board input approved at an extraordinary meeting of the local board	· Provides a mechanism for local boards to provide their formal views where submission deadlines do not align with local board meeting schedules · Decision is made and adopted in a public meeting (transparency of decision making) · All local board members have the opportunity to make the formal decision	· Extraordinary meeting needs to be called by a resolution (requires anticipation by the local board) or requisition in writing delivered to the Chief Executive. The process usually requires a minimum of three clear working days · There are additional costs incurred to run an unscheduled meeting · It may be difficult to schedule a time when enough local board members can attend to achieve a quorum
3. Local board input approved using urgent decision mechanism (staff recommend this option)	· It provides a mechanism for local boards to provide their formal views where submission deadlines do not align with local board meeting schedules · Local board input can be submitted once the Chair, Deputy Chair and Relationship Manager have received the report providing the local board views and input · The urgent decision needs the sign-off from two local board members (i.e. the Chair and the Deputy Chair), rather than just one.	· The decision is not made in a public meeting. It may be perceived as non-transparent decision-making because it is not made by the full local board · Chair and Deputy Chair may not have time to properly consult and ascertain view of the full local board
4. Local board input approved by the Chair who has been delegated authority from the local board (staff recommend this option where local boards choose not to use the urgent decision process)	· It provides a mechanism for local boards to provide their formal views where submission deadlines do not align with local board meeting schedules and local boards don’t want to use the urgent decision process · Local board input can be submitted as soon as possible after the local board views and input have been collated and discussed by the local board members	· Decision is not made in a public meeting. It may be perceived as non-transparent decision-making because it is not made by the full local board · The Chair who has the delegated authority may not have time to properly consult and ascertain views of the full local board
5. Local board input submitted and ratified at a later date	· Local board informal input can be submitted as soon as possible after the local board views and input have been collated and discussed by the local board members	· Local board input submitted is considered to be the informal views of the local board until they are approved · Local board input can be challenged or changed at ratification or approval stage · Decision to ratify informal views, even if made in a public meeting, is unable to be changed in the council submission (can be perceived as non-transparent decision-making) · Inclusion of informal views in the Auckland Council submission will be at the discretion of the Governing Body. These may be included with caveats noting the views have not been ratified by the local board · If the local board changes its views, there is a reputational risk for the council

13. Options one, two and three are already available to local boards and can be utilised as required and appropriate. Option one should always be used where timeframes allow reporting. Option four requires a delegation in order for a local board to utilise this mechanism and should be used only when timeframes don’t allow reporting to a business meeting.

14. Local boards who wish to utilise option four are requested to delegate to the Chair as this fits within the leadership role of the Chair and they are more likely to be available because the Chair is a full-time role. The role of this delegated member will be to attest that the approved and submitted input constitutes the views of the local board. The input should then be published with the agenda of the next formal business meeting of the local board to provide transparency. The delegate may choose not to exercise their delegation if the matter is of a sensitive nature and is something that the full board should consider at a business meeting.

15. Each local board will be in charge of its own process for considering and developing their local board input that will be approved by the delegated member. This can include discussions at workshops, developing ideas in a small working group or allocating it to an individual member to draft.

16. Where local boards do not wish to delegate the views to the Chair, the recommended option is to use the urgent decision mechanism (where deadlines don’t align with local board reporting timeframes). The mechanism requires a staff report and the decision to be executed by three people (the Chair, the Deputy Chair and the Relationship Manager). Local board input can be submitted within one to two days after the local board views and input have been collated and discussed by the local board members.

17. Option five is not considered best practice and local boards are strongly discouraged from using this.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. This report proposes a delegation to ensure that staff can undertake the preparation of submissions in a timely manner, while receiving formal local board input on matters that are of local board importance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. This report seeks to establish a specific delegation for the local board Chair.

21. Any local board member who is delegated responsibilities should ensure that they represent the wider local board views and preferences on each matter before them.

Tauākī whakaaweawe Māori

Māori impact statement

22. A decision of this procedural nature is not considered to have a positive or negative impact for Māori.

Ngā ritenga ā-pūtea

Financial implications

23. A decision of this procedural nature is not considered to have financial implications on Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. If local boards choose to delegate to provide their formal views on Auckland Council submissions, there is a risk that this mechanism is perceived as non-transparent decision-making because it is not made by the full local board. This can be mitigated by publishing the submitted local board input on the next agenda.

25. There is also a risk that the Chair who has the delegated authority may not have time to properly consult and ascertain views of the full local board. This can be mitigated by encouraging the local board to collectively discuss and agree their input before it is submitted by the member who has been delegated authority.

Ngā koringa ā-muri

Next steps

26. On those occasions where it is required, the delegation will be used to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Carol Stewart - Senior Policy Advisor

Authorisers

Louise Mason – General Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

Whau Local Board

06 May 2020

Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework - Proposed changes

File No.: CP2020/03027

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to outline key amendments to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework (ACAF) and to obtain the local board’s views.

Whakarāpopototanga matua

Executive summary

2. In February 2018, the Environment and Community Committee resolved to develop an integrated climate action plan for the Auckland region (ENV/2018/11).

3. To meet this requirement, Auckland Council led the development of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework (ACAF), with extensive collaboration and engagement with mana whenua, public, private and voluntary sectors.

4. In June 2019, the Environment and Community Committee approved a consultation draft of ACAF and associated materials.

5. In February 2020, a memorandum was circulated to share key findings from the public consultation (Attachments A and B).

6. To address the feedback from the consultation, this report outlines key structural changes proposed for the framework including:

· introducing three pillars representing the core drivers to which all actions will align (i.e., a place-based approach; emissions reduction; preparing for climate change).

· moving from eleven key moves to eight priorities to streamline actions and address feedback.

7. It is also proposed that the title of the document is changed from Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan. This change responds to feedback received on the urgency for climate action and the need for greater focus on how our climate goals will be delivered.

8. In addition, the change allows for greater detail in the plan around its implementation, including certainty over roles and responsibilities. This will sit within a specific implementation section.

9. The proposed changes meet the requirements of a climate action plan as defined by C40 Cities.

Ngā tūtohunga

Recommendations

That the Whau Local Board:

a) provide feedback on the changes to the draft Te Taruke-a-Tawhiri: Auckland’s Climate Action Framework including:

· introducing three pillars representing the core drivers for climate action (i.e., a place-based approach; emissions reduction; preparing for climate change)

· moving from eleven key moves to eight priorities

· changing the title from Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan

b) reaffirm our commitment to a plan consistent with a 1.5 degree rise, an interim target of halving Auckland’s emissions by 2030, and a precautionary approach to planning for change.

Horopaki

Context

10. In February 2018, the Environment and Community Committee resolved to develop an integrated climate action plan for the Auckland region, addressing both emissions reduction (i.e. mitigation) and preparing for the impacts of a changing climate (i.e. adaptation) (ENV/2018/11).

11. To meet this requirement, Auckland Council led the development of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework, (ACAF) with extensive collaboration and engagement with mana whenua, public, private and voluntary sectors, reaching hundreds of Aucklanders.

12. Local board engagement and insights were sought throughout development of the framework, including meetings and cluster workshops. A summary of feedback from local boards is available in Attachments C and D.

13. In June 2019, the Environment and Community Committee approved the consultation draft of ACAF and associated materials.

14. In February 2020, a memo was circulated to all local boards to share key findings from the public consultation on the draft ACAF (Attachment A and B).

15. This report provides an overview of key proposed changes to the draft ACAF to address the feedback received through the consultation. Local Board views will be reflected in the final version, which will be reported to the Environment and Climate Change Committee in May 2020.

16. More detailed changes reported in the consultation summary are not repeated here but will be reflected in text changes in the final version.

Tātaritanga me ngā tohutohu

Analysis and advice

17. The proposed changes to ACAF have been informed by consultation feedback received on the draft document. Some key themes that arose include:

· Urgency and scale of action needs to be better articulated

· Lack of clarity on how key moves work together and how they address our climate goals. In addition it was felt that there are too many

· Need to be clearer about roles and responsibilities with a request for more information on who is responsible for actions at each level

· Need for partnership working across sectors and with central government and mana whenua in particular

· Greater focus on equity across feedback points

· Need for a strong Māori voice with widespread support for working with Māori, using mātauranga Māori and Māori practices in designing and implementing climate action

· Need for a system shift and scale of change required, and to better articulate this with Aucklanders

· Need for communication and behaviour change and a request for campaigns to raise awareness across the region and enable action at an individual level

· Need for a significant shift in transport (of all key moves) with the identified actions supported but a need for these to be delivered at pace and scale.

18. To address this feedback a number of key structural changes are proposed.

19. The first of these is establish three core drivers for action – our ‘pillars’ (Attachment E). These provide greater clarity on the goals of the framework and all actions will align to how they deliver against these goals:

· A Tāmaki response: This pillar reflects the uniqueness of Auckland and our place-based response to climate change. It is informed by learning from Māori principles and practice, provides a greater focus on equity and a better definition of roles and responsibilities and collective action across governance and sectors

· Reducing our emissions: This pillar reflects the need to provide greater clarity on our emissions target and the need to halve emissions by 2030 and reach net zero emissions by 2050. It improves alignment with the actions and how we will deliver and prioritise emissions reductions

· Preparing for climate change: This pillar enables a greater focus on how we will approach climate change adaptation and take a precautionary approach for the region and also provides greater alignment with the actions.

20. The second structural change is that the eleven key moves are streamlined into eight priorities (Attachment F). This proposed change is to address feedback on where areas are more foundational and therefore should be embedded throughout all priority areas, or where there is confusion and overlap:

· It is proposed that Key Move 3: Make development and infrastructure climate compatible and Key Move 4: Transform existing buildings and places are combined into a single built environment priority area

· It is proposed that Key Move 1: Lay the foundation is embedded into our three pillars in recognition of the cross-cutting nature of the actions

· Similarly, Key Move 9: Rangatahi (Youth & Inter-generational equity) is embedded into pillar 1 to reflect the need to consider actions across the framework.

21. Actions contained within Key Moves 1 and 9 will still be maintained and reflected in the updated document.

22. Actions contained within Key Moves 1-11 will be carried through into Priorities 1-8 (Figure 2) and updated to:

· clarify any ambiguities that were raised in consultation

· remove repetition or overlapping actions

· make additions in response to consultation feedback

· strengthen alignment to delivery of the three pillars.

23. Overall, the intent of the actions between the Key Moves 1-11 and Priority areas 1-8, remain the same. Attachment G briefly summarises how the actions have changed from the consultation document to the updated priority areas.

24. It is also proposed that the title of the document is changed from Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan. This change responds to feedback received on the urgency for climate action and the need for greater focus on how our climate goals will be delivered.

25. In addition, the change allows for greater detail in the plan around its implementation, including certainty over roles and responsibilities. This will sit within a specific implementation section.

26. The proposed changes meet the requirements of a climate action plan as defined by C40 Cities.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. The changes identified in this report have been made to reflect feedback received and updated emissions modelling. As such, they will further deliver and strengthen climate action already identified.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. Regular meetings and workshops took place across the council group for development of the framework.

29. In addition, a working group was established from the outset to provide expertise from across the council group, central government and district health boards.

30. This group has continued to provide input post-consultation and has reviewed and provided input into the proposed changes.

31. In addition, the team has been working closely across the Council group in the development of costed actions for consideration in the Long-term Plan. This process is running concurrently with the finalisation of the plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. The framework will have implications for all local boards.

33. In June 2018, the Chief Sustainability Office attended workshops of 19 of the 21 local boards and obtained informal email feedback from the other two local boards to identify their main priorities related to climate change. This was followed up in September 2018 at cluster workshops to assess and test a series of ‘must haves’, which were the precursors to the actions included in the draft framework.

34. Priorities included:

· coastal erosion and inundation concerns

· affordable and accessible transport

· long-term infrastructure development to consider climate impacts

· better stormwater management

· climate-related education and awareness

· building community resilience

· for Auckland Council to lead by example.

35. This report seeks Local Board formal views on proposed structural changes to the draft Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework outlined in this report. These views will be reflected in the final version.

36. Local boards will be key in taking climate action at a local level. Support will be provided for local board planning and alignment with outcomes.

37. The Chief Sustainability Office and Quality Advice Unit will implement a programme of work for the whole council family to provide guidance and training on how to embed climate action in Local Board plans and what to expect in climate impact statements.

Tauākī whakaaweawe Māori

Māori impact statement

38. Climate change impacts and associated policy and action will have significant impacts for Māori communities.

39. A Tāmaki and climate change subject matter expert rōpū (group) was established in March 2019 which has been supporting and advising mana whenua and council on climate change issues for Māori and providing direct advice and narrative for the draft framework.

40. A rangatahi Māori and Pasifika rōpū has also been working in partnership with council on this kaupapa to develop rangatahi-focused actions for the framework.

41. A joint mana whēnua and Māori expert task group is finalising a Tāmaki and climate change position paper, Te ora ō Tāmaki, which will be used as the bridging document to weave key anchor points into the climate action framework.

42. Anchor points include:

· weaving the narrative into the framework, specifically the following sections: Climate change and Māori, Impacts on Māori and, Developing the Plan with Māori

· a section developed by rangatahi (the Youth and intergenerational equity key move)

· a separate key move of Te puawaitanga o te tangata (Resilient Māori communities).

Ngā ritenga ā-pūtea

Financial implications

43. Actions within the framework will result in budgetary implications for organisations across the region; identifying and unlocking appropriate funding and financing streams in the future will be critical.

44. Taking climate action will require a range of finance and/or funding mechanisms. For instance, green bonds have been a useful tool for financing council-owned assets such as electric trains but investment in clean tech may require crowd-sourcing, grants or venture capital.

45. To support this, a climate finance work package is underway to identify partnerships and broader funding mechanisms across actions such as bonds, grants, equity instruments and public/private partnerships.

46. The final framework and specific Auckland Council actions being developed will need to inform on-going Long-term Plan discussions to support delivery and avoid costs associated with inaction, such as increased maintenance costs and infrastructure failures through to missed opportunities to Auckland’s economy in delivering the transition.

47. Not all actions within council’s remit will require additional budget. Some actions can result in long-term cost avoidance – for example electrifying fleets can reduce fuel and maintenance costs. Some actions could require existing funds to be redirected if priorities change.

48. Also, not all actions will require funding, for example those related to advocacy to central government or expert input into actions led by other organisations.

49. The costs associated with different council-specific actions will consider funding sources as described above.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

50. No high or extreme risks have been identified in relation to the proposed structural changes to Te Tāruke-ā-Tāwhiri detailed within this report.

51. The risk in relation to non-delivery of climate action is high as identified in council’s organisational risk register.

Ngā koringa ā-muri

Next steps

52. Workshops will be held in April 2020 with the Environment and Climate Change Committee and Independent Māori Statutory Board to discuss updated framework text, and the final text will be presented to the Environment and Climate Change Committee for approval in May 2020.

53. Local Boards will be invited to the April workshop.

54. The draft digital plan layout will be workshopped with the Environment and Climate Change Committee in June 2020 and finalised in July 2020.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Auckland's Climate Action Framework Consultation Summary Memo	191
b ⇨	Auckland's Climate Action Framework Consultation Summary (Under Separate Cover)
c ⇨	Engagement Summary - Local Board workshops June 2018 (Under Separate Cover)
d ⇨	Engagement Summary - Clusters workshops Oct 2018 (Under Separate Cover)
e ⇩	Auckland's Climate Action Framework Proposed Three Pillars	195
f ⇩	Auckland's Climate Action Framework Proposed Eight Priorities	197
g ⇩	Auckland's Climate Action Framework Proposed Priority Areas and Actions	199