Minutes of Whau Local Board

Whau Local Board

27 May 2020

Chair K Thomas opened the meeting and welcomed those present.

Resolution number WH/2020/33

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) accept the apology from Member F Amosa for being called to attend to urgent work, and from Member T Matafai for illness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

Member

Organisation

Position

Kay Thomas

· New Lynn Citizens Advice Bureau

· Friends of Arataki

· Western Quilters

Volunteer

Committee member

Member

Susan Zhu

· Chinese Oral History Foundation

· The Chinese Garden Steering Committee of Auckland

Committee member

Board Member

Fasitua Amosa

· Equity NZ

· Massive Theatre Company

· Avondale Business Association

Vice President

Board member

A family member is the Chair

Catherine Farmer

· Avondale-Waterview Historical Society

· Blockhouse Bay Historical Society

· Portage Licensing Trust

· Blockhouse Bay Bowls

· Forest and Bird organisation

· Grey Power

Member

Trustee

Patron

Member

Te’eva Matafai

· Pacific Events and Entertainment Trust

· Miss Samoa NZ

· Malu Measina Samoan Dance Group

· Pasifika Festival Village Coordinators Trust ATEED

· Aspire Events

Co-Founder

Director

Director/Founder

Chairperson

Director

Warren Piper

· New Lynn RSA

· New Lynn Business Association

Associate Member

Member

Jessica Rose

· Women in Urbanism-Aotearoa, Auckland Branch

· Kāinga Ora

· Forest & Bird

· Big Feels Club

· Frocks on Bikes

· Bike Auckland

Committee member

Programme manager Sustainability

Member

Patron

Former co-chair

Former committee member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

External organisation	Leads	Alternate
Aircraft Noise Community Consultative Group	Warren Piper	Catherine Farmer
Avondale Business Association	Kay Thomas	Warren Piper
Blockhouse Bay Business Association	Warren Piper	Fasitua Amosa
New Lynn Business Association	Susan Zhu	Kay Thomas Warren Piper
Rosebank Business Association	Fasitua Amosa	Warren Piper
Whau Coastal Walkway Environmental Trust	Fasitua Amosa	Jessica Rose

4 Confirmation of Minutes

Resolution number WH/2020/34

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 6 May 2020, as true and correct.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) a Notice of Motion has been received from Member J Rose for consideration under item 13.

12	Ward Councillor's update
	Resolution number WH/2020/35 MOVED by Chairperson K Thomas, seconded by Member W Piper: That the Whau Local Board: a) receive and thank Whau Ward Councillor, Tracy Mulholland, for her written update. CARRIED
	Secretarial Note: Councillor’s written update has been tabled at the meeting and it will be included in the Minutes as an attachment.
	Secretarial Note: Chair K Thomas invited Independent Māori Statutory Board Member, Glenn Wilcox, to speak to the board.
	Resolution number WH/2020/36 MOVED by Chairperson K Thomas, seconded by Member J Rose: That the Whau Local Board: b) receive and thank Independent Māori Statutory Board Member, Glenn Wilcox, for his attendance and verbal update. CARRIED
	Attachment a 27 May 2020, Whau Local Board: Item 12 - Ward Councillor's update

13	Notice of Motion: Member J Rose - Incentivise a Climate Resilient Water Strategy
	Resolution number WH/2020/37 MOVED by Member J Rose, seconded by Member W Piper: That the Whau Local Board: a) receive the Notice of Motion submitted by Member J Rose and Member W Piper b) note the extended drought period in Tāmaki Makaurau has had a significant impact on the region’s water supply and request action to increase household water resilience to mitigate predicted future drought events c) request that the Auckland Council Director of Strategy to urgently drive strategy around climate resilient water supply to manage the longer dry and wet periods expected in the region’s climate future, through the provision of subsidies, instalment payment options or other financial assistance to support home owners to install rainwater collection tanks d) request that Auckland Council work with Watercare to promote the installation of rainwater collection tanks and flow mitigation tanks to all of its customers to increase domestic water retention e) request that Watercare develop and share its plans to significantly enhance water collection from new sources to complement the take from reservoirs, river water and aquifers f) request from Watercare information on how they may accelerate their research and action a circular waste model, the use of waste by-products (perhaps as fertiliser), and the possible use of treated water (perhaps in irrigation, or to replenish aquifers) g) note that bore water consents are processed within the Auckland Council Resource Consents Unit while long term water planning is done by Watercare. The local board request information on whether data collection and the sharing of information on groundwater levels is seen as fully satisfactory or can be improved h) request that Auckland Council includes rainwater tanks for new builds as plumbing and drainage requirements in the building consent process i) request Auckland Council Healthy Waters consider landscape planting for trees and groundcover that is resilient to drier environments and look to install on site rainwater collection tanks for localised water management in Council owned park assets when possible j) request these resolutions and Notice of Motion report be forwarded to Watercare and Auckland Council Healthy Waters, and Resource Consents units for their response and action k) request a copy of these resolutions and Notice of Motion report be circulated to all other Local Boards, Governing Body Members for their information. CARRIED
	Secretarial Note: Member J Rose tabled additional documents in support of her Notice of Motion
	Attachment a 27 May 2020, Whau Local Board: Item 13 - Notice of Motion: Member J Rose - Incentivise a Climate Resilient Water Strategy (additional support document)

Auckland Transport Update Report for the Whau Local Board May 2020

Resolution number WH/2020/38

MOVED by Chairperson K Thomas, seconded by Member C Farmer:

That the Whau Local Board:

a) receive Auckland Transport’s update for May 2020.

CARRIED

Waka Kotahi New Zealand Transport Agency Innovating Streets for People Pilot Fund

Resolution number WH/2020/39

MOVED by Chairperson K Thomas, seconded by Member J Rose:

That the Whau Local Board:

a) note its support for all three projects put forward for the Whau Local Board area for funding via the Innovating Streets for People Pilot Fund, including the Play Streets pilot and the School Pavement Artwork initiative, but in particular for the proposal put forward by the Whau Local Board for the Whau Town Centre Connections programme

b) note its strong support for the rationale behind this initiative and applaud Waka Kotahi the New Zealand Transport Agency for advancing it

c) note its support for tactical urbanism and urge the relevant agencies to work together more closely to enable this approach to be applied more broadly in other local transport initiatives

d) note the uptake of walking and cycling during the Covid-19 lockdown, along with anecdotal reports of environmental improvements and increased bird life, and reiterates its desire to keep these gains and keep the Whau’s streets safer, friendlier, more community-focused and less polluted

e) note its general disappointment at the constrained opportunity for local board and community/stakeholder involvement in this process as a whole

f) note its strong disappointment that the proposed Whau Local Board for the Whau Town Centre Connections programme is not supported by Auckland Transport, primarily due to lack of specificity around exact site locations. In response the local board would note that:

i. the level of detail given was the maximum that could be accommodated given both the time frames and the word count set out in the expression of interest template provided as part of this process

ii. the local board would welcome any future opportunity for further discussions with Auckland Transport to develop this proposal to the appropriate level of detail and prioritisation

iii. Auckland Transport’s assessment criteria were not available to local boards which significantly disadvantaged local boards’ ability to develop proposals accordingly

1. g) note that the Whau Town Centre Connections programme, in particular the part focused on connections between the Avondale Train Station and Rosebank peninsula industrial area, has very strong community support and was clearly identified as a high priority in the local board’s expression of interest.

CARRIED

New community lease to Portage Ceramics Trust, 8 Ambrico Place, New Lynn

Resolution number WH/2020/40

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) approve public notification of Auckland Council’s intention to grant a lease to Portage Ceramics Trust for Ambrico Studio located on Ambrico Reserve;

b) delegate to the Whau Local Board Chair to appoint a panel to consider submissions or objections received, and for the panel to make a decision;

c) grant subject to any objections, or submissions being resolved, a new community lease to Portage Ceramics Trust for Ambrico Studio located at Ambrico Reserve, 8 Ambrico Place, New Lynn (Attachment A) on the following terms and conditions:

i) term: five years commencing 12 March 2020 with one five-year right of renewal

ii) rent: $1.00 plus GST per annum if requested

iii) maintenance fee: $500.00 plus GST per annum

iv) Portage Ceramics Trust Community Outcomes Plan as approved be attached to the community lease document (Attachment B).

d) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

Whau Local and Multiboard Grants Round Two 2019/2020 grant allocations

Resolution number WH/2020/41

MOVED by Chairperson K Thomas, seconded by Member W Piper:

That the Whau Local Board:

a) agree to fund, part-fund or decline each application received in Whau Local Grants Round Two, as listed in Table One:

Table One: Whau Local Grants Round Two 2019/2020 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Allocation
LG2021-214	NZ Korean Youth Community Trust	Arts and culture	Towards advertising costs to promote the Joyful Youth Orchestra Decline – limited community benefit: insufficient evidence of specific benefits to the community	$4,200.00	$0.00
LG2021-204	Bhartiya Samaj Charitable Trust	Community	Towards transport services for the playgroup children between June 2020 to May 2021	$5,000.00	$1,000.00
LG2021-205	Afghan Funeral Services Charity in New Zealand	Community	Towards the purchase of grave plots, debt repayment, and operational costs Decline - Not eligible: project not eligible under the terms of the Community Grants Policy 2014	$4,000.00	$0.00
LG2021-210	Green Bay Community House	Community	Towards the purchase of kitchen appliances and installation costs at the Green Bay Community House	$2,593.84	$1,260.00
LG2021-211	Badman Barbers Limited	Community	Towards barbershop rent, equipment and staff wages	$7,000.00	$500.00
LG2021-213	Big Buddy Mentoring Trust	Community	Towards the office rental costs from June 2020 to July 2021	$4,640.00	$2,000.00
LG2021-215	Youthline Auckland Charitable Trust	Community	Towards a contribution towards Youthline Helpline operations cost, volunteer triage support and supervision cost	$5,000.00	$2,500.00
LG2021-218	I Love Avondale under the umbrella of Avondale Community Action	Community	Towards the builder fees to install a wall, ceiling, and power point at Eastdale Hub Decline - Not eligible: project not eligible in the local board grants programme	$5,000.00	$0.00
LG2021-220	New Windsor Playcentre	Community	Towards playcentre facility appliances, including a cordless phone, cat flaps, an alarm, blinds and digital keypad locks	$883.21	Withdrawn
LG2021-221	Pasifika Migrant Services Charitable Trust	Community	Towards travel, marketing, and administration costs for preparation for the Kiribati celebration held on 11 July 2020.	$4,772.50	$750.00
LG2021-223	Children's Autism Foundation	Community	Towards overall costs to deliver community workshops and outreach visits between June and December 2020.	$4,594.50	$2,000.00
LG2021-224	Communicare CMA Incorporated	Community	Towards the weekly venue hire at Blockhouse Bay and Avondale Baptist Church halls from June 2020 to May 2021	$2,258.00	$2,258.00
LG2021-225	YMCA North	Community	Towards the "Raise Up" programme including venue hire, marketing, prizes and refreshment costs between June to December 2020. Decline - Grant round oversubscribed: Limited funding	$3,000.00	$0.00
LG2021-207	Ryze Fitness	Sport and recreation	Towards the purchase of the gym equipment at Ryze Fitness facility	$5,000.00	$5,000.00
Total				$57,942.05	$17,268.00

b) agree to fund, part-fund or decline each application received in Whau Multiboard Local Grants Round Two, as listed in Table Two.

Table Two: Whau Multiboard Local Grants Round Two 2019/2020 grant applications

Application ID	Orgabnisation	Main focus	Requesting funding for	Amount requested	Allocation
MB1920-274	The StarJam Charitable Trust	Arts and culture	Towards costs for the StarJam music workshops for young people with a disability, including venue hire, coordinator salary and tutor costs	$5,000.00	$1680.00
MB1920-268	New Zealand Dance Advancement Trust (The New Zealand Dance Company)	Arts and Culture	Towards the “Youth and Community Engagement, Matariki for Tamaki Tour” programme and creative workshops from July 2020 onwards, including artist fees, workshop fees and camera hire	$2,000.00	$1,500.00
MB1920-2105	Red Leap Theatre Charitable Trust Board	Arts and culture	Towards tutor fees for free workshops for school students to develop creative skills at Kelston Girls High School, Edgewater College and Tangaroa College from 8 September to 30 October 2020	$6,000.00	$1,500.0
MB1920-2112	Fresh Movement Arts Trust	Arts and culture	Towards the Fresh Movement Arts tour in partnership with the Revo Tour in schools from 1 June to 30 October 2020. Decline - Grant round oversubscribed: Limited funding	$2,000.00	$0.00
MB1920-2115	The Operating Theatre Trust, trading as Tim Bray Theatre Company	Arts and culture	Towards the 'Gift a Seat' outreach programme to enable children from low decile schools to experience live children's theatre from 21 September to 18 December 2020	$3,160.10	Withdrawn
MB1920-206	KidsCan Charitable Trust	Community	Towards programme items food, raincoats, shoes and socks for children attending KidsCan low decile partner schools within the Auckland region	$6,000.00	$3,000.00
MB1920-214	Asthma New Zealand Incorporated	Community	Towards costs for a portable “FeNO Lung-Function” machine to provide free Chronic Obstructive Pulmonary Disease tests for the community	$5,000.00	$2,500.00
MB1920-243	Anxiety New Zealand	Community	Towards venue hire, psychologist fees, printed resources and administration costs to deliver “Community Education” workshops about anxiety	$2,550.00	$2,500.00
MB1920-281	Road Safety Education Limited	Community	Towards the company's operational costs to manage the delivery of the Road Safety Programme across Auckland Decline - Grant round oversubscribed: Limited funding	$630.21	$0.00
MB1920-282	Zeal Education Trust	Community	Towards the "West Auckland Street Youth Work and Community Activation" project, including project management fees, activity costs, van hire and resources from 1 July 2020 to 30 June 2021	$3,685.65	$3,000.00
MB1920-286	Auckland Kids Advancement Trust	Community	Towards the programme coordinator wages for the delivery of "Project K" to schools in the local board area	$4,000.00	$3,000.00
MB1920-288	Garden to Table	Community	Towards the programme coordinator salary and mileage costs to deliver a food education programme to schools in the local board area	$3,000.00	$1,000.00
MB1920-292	The Crescendo Trust of Aotearoa	Community	Towards the 'Link Up' programme, including mentoring, administration and wellbeing support from 1 June 2020 to 2 February 2021	$1,875.00	$1,875.00
MB1920-294	Outline New Zealand Incorporated	Community	Towards operational expenses including telephone and internet costs, printing, insurance, clinical supervision wages, training fees and volunteer costs	$2,100.00	$1,600.00
MB1920-295	Waitakere Adult Literacy Incorporated trading as Literacy Waitakere	Community	Towards the "Whanāu Links" programme including venue hire, tutor and administration costs from 20 July to 4 December 2020	$4,000.00	$3,000.00
MB1920-2111	Deaf Wellbeing Society Incorporated	Community	Towards the fortnightly zero waste workshops at the Melville Cricket Pavillion from 6 August 2020 to 24 June 2021	$2,345.00	$2,000.00
MB1920-216	The Recreators	Environment	Towards the delivery of online upcycling workshops Decline - Grant round oversubscribed: Limited funding	$5,000.00	$0.00
MB1920-2102	Odyssey House Trust	Environment	Towards the Odyssey Café social enterprise Kai Garden work training programme	$5,000.00	$4,000.00
MB1920-250	Interacting Charitable Trust	Events	Towards the "InterACT Festival 2020" for people with disabilities from 2 November to 6 November 2020 Decline - Grant round oversubscribed: Limited funding	$5,000.00	$0.00
MB1920-259	The Kids for Kids Charitable Trust	Events	Towards the National Young Leaders Day and the "Kids for Kids" mass choir event, including venue hire from May to November 2020	$2,700.00	$1,000.00
MB1920-278	New Zealand Eid Day Trust	Events	Towards "New Zealand Eid Day 2020: Eid-ul-Adha" in July, including security, cleaning, and stage equipment Decline - Grant round oversubscribed: Limited funding	$5,000.00	$0.00
MB1920-257	Auckland United Softball Association Incorporated	Sport and recreation	Towards the operational costs and wages for the softball association	$2,117.92	$2,117.00
MB1920-2114	Auckland Basketball Services Limited	Sport and recreation	Towards the junior coaching programme including coaching fees, promotion and administration from 1 July to 15 December 2020	$4,000.00	$3,400.00
Total				$82,163.88	$35,672.92

CARRIED

Endorsing the Business Improvement District (BID) programmes and targeted rate 2020/2021

Resolution number WH/2020/42

MOVED by Member W Piper, seconded by Chairperson K Thomas:

That the Whau Local Board:

a) recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2020/2021 for the following Business Improvement District (BID) programmes:

i. $192,738 for New Lynn Business Association Incorporated

ii. $56,000 for Blockhouse Bay Business Association Incorporated

iii. $154,000 for Avondale Business Association Incorporated

iv. $455,000 for Rosebank Business Association.

CARRIED

Cancellation of the Whau Local Board business meeting scheduled for 17 June 2020

Resolution number WH/2020/43

MOVED by Chairperson K Thomas, seconded by Member W Piper:

That the Whau Local Board:

a) cancel the special business meeting currently scheduled for 17 June 2020.

CARRIED

Whau Local Board Workshop Record, May 2020

Resolution number WH/2020/44

MOVED by Chairperson K Thomas, seconded by Member C Farmer:

That the Whau Local Board:

a) confirm the record of the workshops held on 29 April (reconvened 1 May) and 13 May 2020.

CARRIED

Governance Forward Work Calendar - May 2020

Resolution number WH/2020/45

MOVED by Chairperson K Thomas, seconded by Member J Rose:

That the Whau Local Board:

a) receive the governance forward work calendar for June 2020.

CARRIED

22 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

23 Procedural motion to exclude the public

That the Whau Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Urgent decision of the Whau Local Board providing feedback to the Governing Body on the 2020/2021 Emergency Budget

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information around potential financial implications and emerging financial risks of COVID-19 in a highly uncertain environment. The release of this information could prejudice the position of the council and CCOs in sensitive commercial arrangements and negotiations.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

6.39pm The public was excluded.

Secretarial Note: The Independent Māori Statutory Board Member, Glenn Wilcox, was invited by the Chairperson K Thomas to remain in the meeting with the Whau Local Board Members at this item.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

6:42pm The public was re-admitted.

restatement

It was resolved while the public was excluded:

Urgent decision of the Whau Local Board providing feedback to the Governing Body on the 2020/2021 Emergency Budget

Resolution number WH/2020/46

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) note that this report, resolutions and all attachments remain confidential until the reasons for confidentiality no longer exist.

CARRIED

6.45pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Kay Thomas
Deputy Chairperson	Susan Zhu
Members	Catherine Farmer
	Warren Piper
	Jessica Rose

IMSB	Glenn Wilcox