Waitākere Ranges Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitākere Ranges Local Board held via Skype for Business on Thursday, 28 May 2020 at 4.00pm.

 

As required under the COVID-19 Response (Urgent Management Measures) Legislation Act 2020, either a recording of the meeting or a written summary will be published on the Auckland Council website.

 

present

 

Chairperson

Greg Presland

 

Deputy Chairperson

Saffron Toms

 

Members

Mark Allen

 

 

Michelle Clayton

 

 

Sandra Coney, QSO

 

 

Ken Turner

 

 

ALSO PRESENT

 

Councillor

Linda Cooper

 

 

 

Shane Henderson

 

 

 

Note:   All members attended via electronic link.


Waitākere Ranges Local Board

28 May 2020

 

 

Note:   Pursuant to Resolution WTK/2020/16 of the Waitākere Ranges Local Board, the Standing Orders of the Waitākere Ranges Local Board have been updated to allow a person other than a member of the local board to participate in a meeting by means of audio link or audio-visual link if the person is otherwise approved to participate in accordance with Standing Orders Sections 6 and 7.

 

 

1          Welcome

 

Chairperson G Presland opened the meeting and welcomed those present.

 

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

            Specifically, members were asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member

Organisation/Position

Mark Allen

-   Community Waitākere – Executive Officer

-   Bethells Valley Fire – Senior Fire Fighter

-   Waitākere Licensing Trust – Trustee

Michelle Clayton

-   Glen Eden Community House – Treasurer

-   Glen Eden Residents’ Association – Treasurer

-   Waitākere Community Organisation Grants Scheme (COGS) – Committee Member

-   The Personal Advocacy and Safeguarding Adults Trust – Trustee

-   Glen Eden Returned Services Association (RSA) – Member

-   Glen Eden Railway Trust – Member

Sandra Coney

-   Waitematā District Health Board – Elected Member

-   Women’s Health Action Trust – Patron

-   New Zealand Society of Genealogists – Member

-   New Zealand Military Defence Society – Member

-   Cartwright Collective – Member

-   Community Waitākere – family member has contract

Greg Presland

-   Whau Coastal Walkway Environmental Trust – Trustee

-   Combined Youth Services Trust – Trustee

-   Glen Eden Bid – Member

-   Titirangi Ratepayers and Residents Association – Member

-   Waitākere Ranges Protection Society - Member

-   Titirangi RSA - Member

-   Maungakiekie Golf Club – Member

Saffron Toms

-   Titirangi Community House – Secretary

Ken Turner

Nil

 

Member appointments

Board members are appointed to the following external community groups and organisations for the 2019-2022 triennium. In these appointments board members represent Auckland Council:

External community group or organisation

Lead

Alternate

Aircraft Noise Community Consultative Group

Mark Allen

Saffron Toms

Ark in the Park

Mark Allen

Sandra Coney

Friends of Arataki and Waitākere Regional Parkland Incorporated

Michelle Clayton

Sandra Coney

Glen Eden Business Improvement District (Glen Eden Business Association)

Michelle Clayton

Greg Presland

Glen Eden Playhouse Theatre Trust

Ken Turner

Mark Allen

Te Uru Waitākere Contemporary Gallery

Mark Allen

Saffron Toms and Sandra Coney

The Rural Advisory Panel

Ken Turner

Saffron Toms

 

 

4          Confirmation of Minutes

 

Resolution number WTK/2020/27

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 23 April 2020 and the extraordinary minutes of its meeting, held on Thursday, 7 May 2020, including the confidential section, as true and correct.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

Note:   Item 22 - Waitākere Ward Councillors' Update was considered prior to Item 11 -  Waitākere Ranges Grants Programme 2020/2021

 

 

22

Waitākere Ward Councillors' Update

 

Resolution number WTK/2020/28

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)      thank Waitākere Ward Councillors Linda Cooper and Shane Henderson for their verbal updates.

CARRIED

 

Note:   Pursuant to Standing Order 1.9.7 Member K Turner requested his abstaining vote be recorded, as he experienced technical difficulties and could not hear the entirety of Item 22 - Waitākere Ward Councillors’ update.

 

 

11

Waitākere Ranges Grants Programme 2020/2021

 

Ann Kuruvilla, Grants Advisor, was in attendance to speak to this item.

 

Resolution number WTK/2020/29

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)      adopt the Waitākere Ranges Grants Programme 2020/2021.

CARRIED

 

 

12

Waitākere Ranges Local Grant and Multiboard Round Two 2019/2020 grant allocations

 

Ann Kuruvilla, Grants Advisor, was in attendance to speak to this item.

 

Resolution number WTK/2020/30

MOVED by Chairperson G Presland, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)         delegate responsibility to Deputy Chairperson S Toms and Member M Clayton for approving minor changes to the final grant amounts listed below.

 

 

Application ID

Applicant

Project

Final Allocation Amount

LG2019-205

Matuku Reserve Trust

Towards costs to build foundations, a floor and electricity costs for an existing shed, also the purchase of a fridge and freezer and food for volunteers at Matuku Link and Matuku Reserve

$2,000.00

LG2019-206

Raukatauri Music Therapy Trust

Towards rental costs for a music therapy room

$2,450.00

LG2019-207

Auckland Paraplegic and Physically Disabled Association Incorporated

Towards the costs of venue hire, coaching and mileage

$1,500.00

LG2019-208

Waitakere Rivercare

under the umbrella of Matuku Reserve Trust

Towards costs for a solar watering system with timer, and potting mix, stakes, pots and tools for the nursery

$3,000.00

LG2019-209

Piha Bowling Club Incorporated

Towards costs for pest control treatment and professional kitchen cleaning

$3,000.00

LG2019-210

Dance Therapy NZ

Towards costs for the venue hire, marketing, facilitation, coordination, client support and liaison and equipment for the 'Dance 4 Us' programme

$500.00

LG2019-213

Piha Surf Life Saving Club Incorporated

Towards pool lane hire costs for a fitness programme for Piha volunteer lifeguards from June to December 2020.

$3,000.00

LG2019-214

Titirangi Potters Club

Towards costs to replace two kiln

$8,000.00

LG2019-216

Youthline Auckland Charitable Trust

Towards the annual costs for the volunteer training, triage support, supervision and  telecommunications of the Helpline service

$1,500.00

LG2019-219

Glen Eden Business Improvement District Association Incorporated

Towards costs for the discovery phase, configuration, installation, set-up on the SaferCity Grid, including monthly subscription charges for the close circuit camera`s SaferCity programme software

$2,000.00

LG2019-220

Lesley Gardner

under the umbrella of Matuku Reserve Trust

Towards purchase of four Very High Frequency (VHF) radios and two bases

$3,700.00

LG2019-221

Paul Jenkin

Towards costs for the weekly hireage for scaffolding, including dismantling, and specialised weatherboards for Donner House

$1,300.00

LG2019-222

Glen Eden Community House Incorporated

Towards the purchase of sunhats and ponchos for the walking school bus programme

$1,190.00

LG2019-224

West Auckland Kiribati Association Incorporated

Towards costs for the Kiribati language week “Waka” project

$1,000.00

LG2019-225

Children's Autism Foundation

Towards costs for contractor`s fees for 20 sessions for the Childrens Autism programme

$1,000.00

LG2019-226

Royal Forest and Bird Protection Society of NZ

Towards contractor fees to service 100 “DOC200” traps.

$3,000.00

Total

 

 

$31,140.00

b)        approve Multiboard 2019/2020 Round Two grant applications:

Application ID

Applicant

Project

Allocated

MB1920-250

Interacting Theatre Trust

Towards the "InterACT Festival 2020" for people with disabilities from 2 November to 6 November 2020

$1,500.00

MB1920-295

Waitākere Adult Literacy Incorporated trading as Literacy Waitākere

Towards the "Whanau Links" programme including venue hire, tutor and administration costs from 20 July to 4 December 2020.

$1,500.00

Total

 

 

$3,000.00

 

c)         decline the following Waitākere Ranges Local Board Local and Multiboard 2019/2020 Round Two grant applications:

Application ID

Applicant

Project

Decline reason

LG2019-202

Act One Productions Limited

Towards costs for actors fees, Māori content advisor and lighting technician fees for a free theatre production.

Declined due to this being an oversubscribed round.

LG2019-223

Titirangi Badminton Club Incorporated

Towards costs for signage for the club and shuttlecocks for a tournament

Declined due to this being an oversubscribed round.

LG2019-227

MyFundAction New Zealand Charitable Trust

Towards food costs for the "Box of Happiness and Food for Hunger" programmes in the local board area.

Declined due to this being an oversubscribed round.

MB1920-206

KidsCan Charitable Trust

Towards programme items food, raincoats, shoes and socks for children attending KidsCan low decile partner schools within the Auckland region.

Declined due to this being an oversubscribed round.

MB1920-2112

Fresh Movement Arts Trust

Towards the Fresh Movement Arts tour in partnership with the Revo Tour in schools from 1 June to 30 October 2020.

Declined due to this being an oversubscribed round.

MB1920-2114

Auckland Basketball Services Limited

Towards the junior coaching programme including coaching fees promotion and administration. from 1 July to 15 December 2020.

Declined due to this being an oversubscribed round.

MB1920-2115

The Operating Theatre Trust, trading as Tim Bray Theatre Company

Towards the 'Gift a Seat' outreach programme to enable children from low decile schools to experience live childrens theatre from 21 September to 18 December 2020.

Declined due to this being an oversubscribed round.

MB1920-216

The ReCreators

Towards online workshop costs including materials, webinar costs, tool usage, design, advertising, registration and preparation for the events

Declined due to this being an oversubscribed round.

MB1920-240

Recreate NZ

Towards costs for volunteers’ expenses, facilitator fees and activity expenses to run 'Urban Youth" events between May 2020 till April 2021.

Declined due to this being an oversubscribed round.

MB1920-243

Anxiety New Zealand Trust

Towards venue hire, the psychologist fees, printed resources and administration costs to deliver a series of community workshops from June 2020 to May 2021.

Declined due to this being an oversubscribed round.

MB1920-257

Auckland United Softball Association Incorporated

Towards the operational costs and wages for the softball association

Declined due to this being an oversubscribed round.

MB1920-259

The Kids for Kids Charitable Trust

Towards the National Young Leaders Day and the "Kids for Kids" mass choir event, including venue hire and production costs from May to November 2020

Declined due to this being an oversubscribed round.

MB1920-282

Zeal Education Trust

Towards the "West Auckland Street Youth Work and Community Activation," including project management fees, activity costs, van hire and resources from 1 July 2020 to 30 June 2021

Declined due to this being an oversubscribed round.

MB1920-294

OUTLine New Zealand Incorporated

Towards a portion of general operating expenses including telephone and internet costs, printing, insurance, clinical supervision wages, training fees and volunteer costs.

Declined due to this being an oversubscribed round.

CARRIED

 

Note:   Member M Allen was temporarily offline for one minute at this point in the meeting.

 

 


 

 

13

Classification of Titirangi War Memorial Reserve, 500 South Titirangi Road, Titirangi

 

Donna Cooper, Community Lease Specialist, was in attendance to speak to this item.

 

Resolution number WTK/2020/31

MOVED by Chairperson G Presland, seconded by Member K Turner:  

That the Waitākere Ranges Local Board:

a)      In accordance with section 16(1) of the Reserves Act 1977 resolves to gazette the classification of reserve parcels at 500 South Titirangi Road Titirangi (Attachment A of the agenda report) as follows:

i)       Section 1 Survey Office Plan 544887 being 845m² to be set apart as a Scenic Reserve

ii)      Section 2 Survey Office Plan 544887 being 8314m² to be set apart as a Local Purpose (Community Purposes and Historic War Memorial Site) Reserve

iii)     Section 3 Survey Office Plan 544887 being 1436 m² to be set apart as a Recreation Reserve

iv)     Section 4 Survey Office Plan 544887 being 7462m² to be set apart as a Scenic Reserve.

CARRIED

 

 

14

New community lease to Woodlands Park Community Kindergarten Incorporated, 22A Minnehaha Avenue, Titirangi

 

Donna Cooper, Community Lease Specialist, was in attendance to speak to this item.

 

Resolution number WTK/2020/32

MOVED by Chairperson G Presland, seconded by Member M Clayton:  

That the Waitākere Ranges Local Board:

a)      grant a new community lease to Woodlands Park Community Kindergarten Incorporated for the council-owned Woodlands Park Hall located on part of Woodlands Park, 22A Minnehaha Avenue, Titirangi (Attachment A of the agenda report) on the following terms and conditions:

i)       term: 10 years commencing 1 September 2020 with one 10-year right of renewal

ii)      rent: $1.00 plus GST per annum if requested

iii)     maintenance fee: $500.00 plus GST per annum

iv)     Woodlands Park Community Kindergarten Incorporated will have exclusive use of the playground during its hours of operation only

v)      Woodlands Park Community Kindergarten Incorporated must have a security gate on the entrance to the playground to restrict public access during its hours of operation

vi)     Woodlands Park Community Kindergarten Incorporated will leave the playground open for public use outside of its hours of operation

vii)    Woodlands Park Community Kindergarten Incorporated must erect a sign displaying its hours of operation on the gate to the playground

viii)   Woodlands Park Community Kindergarten Incorporated will ensure all non-fixed equipment is removed from the playground at the end of its hours of operation

ix)     Woodlands Park Community Kindergarten Incorporated Community Outcomes Plan as approved be attached to the community lease document (Attachment B)

b)      all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

 

 

15

Penihana Park concept plan approval

 

Helen Biffin, Work Programme Lead, Community Facilities, was in attendance to speak to this item.

 

Resolution number WTK/2020/33

MOVED by Member S Coney, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)      approve the concept plan for the development of Penihana Park (refer to Attachment A of the agenda report - Penihana Park Concept Plan March 2020).

CARRIED

 

 

16

Local board feedback on Plan Change 22 and Plan Modification 12 – additions of places of significance to Mana Whenua

 

Matthew Gouge, Principal Planner, was in attendance to speak to this item.

 

Resolution number WTK/2020/34

MOVED by Chairperson G Presland, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)      support Plan Change 22 and Plan Modification 12.

b)      appoint Chair G Presland, Member S Coney and Deputy Chairperson Toms, to speak on behalf of the local board views at a hearing on the plan changes.

c)      delegate authority to the Chair of the local board to make a replacement appointment in the event the local board member appointed in clause b) is unable to attend the plan change hearing.

CARRIED

 

 


 

 

17

New land owner approval to replace the lifeguard tower located at Les Waygood Park, 2A North Piha Road, Piha

 

Glenn Riddell, Senior Land Use Advisor, was in attendance to speak to this item.

 

The motion was put in parts.

 

Resolution number WTK/2020/35

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms: 

 

That the Waitākere Ranges Local Board:

a)      approve the land owner approval from United North Piha Lifeguard Service Incorporated to replace the existing concrete access ramp within Les Waygood Park, 2A North Piha Road, Piha.      

CARRIED

 

Resolution number WTK/2020/36

MOVED by Member M Allen, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

b)        defer consideration of the land owner approval from United North Piha Lifeguard Service Incorporated to replace the existing lifeguard tower within Les Waygood Park, 2A North Piha Road, Piha, until Board members have the opportunity to gauge the points of view of the Piha Community.  Note this must happen within two months.

CARRIED

 

 

18

Endorsing Business Improvement District (BID) targeted rates for 2020/2021

 

Paul Thompson, BID Senior Advisor, was in attendance to speak to this item.

 

Resolution number WTK/2020/37

MOVED by Chairperson G Presland, seconded by Member M Clayton:  

That the Waitākere Ranges Local Board:

a)      recommends to the Governing Body the setting of the targeted rate for inclusion in the Annual Budget 2020/2021 for the following Business Improvement District (BID) programme:

i)       $91,920 for Glen Eden Business Improvement District Association Incorporated (Glen Eden Village).

CARRIED

 

 

19

Waka Kotahi New Zealand Transport Agency Innovating Streets for People pilot fund

 

Resolution number WTK/2020/38

MOVED by Chairperson G Presland, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)         receive the list of local projects proposed as suitable for inclusion in Auckland Council’s application to the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets Pilot Fund (ISPF).

b)        endorse the ‘Glen Eden Town Centre pop-up cycleway: Captain Scott Road to Savoy Road’ as the local board’s highest priority project for the Innovating Street Fund, and notes the comments from Auckland Transport that it is feasible and deliverable though needs to align to the timing for the Glen Eden pedestrian safety project, and associated works in Captain Scott Road. 

c)         support the projects proposed for delivery in the Waitākere Ranges Local Board area in the following order of priority:

i)          Glen Eden Town Centre pop-up cycleway: Captain Scott Road to Savoy Road

ii)         Play street pilot for Tāmaki Makaurau

iii)       School Pavement Artwork

iv)       Tāmaki Makaurau Open Streets

i)          Pavement to Parklet

CARRIED

 

 

20

Project Twin Streams Half-Year Accountability Report

 

Sophia Riley, Parks Graduate, and Josh Grigg, Parks Graduate, were in attendance to speak to this item.

 

MOVED by Chairperson G Presland, seconded by Member M Clayton:  

That the Waitākere Ranges Local Board:

a)      receive the Project Twin Streams Half-Year Accountability Report, for the period ending 31 December 2019 (Attachment A of the report).

CARRIED

 

Note:   Pursuant to Standing Order 1.9.7 Member M Allen requested his abstaining vote be             recorded for Item 20 – Project Twin Streams Half-Year Accountability Report.

 

 

21

Auckland Transport Update - May 2020

 

Caroline Tauevihi, was in attendance to speak to this item.

 

Resolution number WTK/2020/39

MOVED by Chairperson G Presland, seconded by Member M Clayton:  

That the Waitākere Ranges Local Board:

a)      receive Auckland Transport’s May 2020 update report.

CARRIED

 

 

Note:   Item 22 - Waitākere Ward Councillors' Update was considered prior to Item 11 -  Waitākere Ranges Grants Programme 2020/2021

 

 

 


 

 

23

Chair's Report - May 2020

 

Resolution number WTK/2020/40

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)      receive Chair G Presland’s tabled report for May 2020.

CARRIED

 

Attachments

a     28 May 2020, Waitākere Ranges Local Board: Item 23 - Chair's Report May 2020

 

 

24

Local Board Member Report - Member Allen

 

Resolution number WTK/2020/41

MOVED by Member M Allen, seconded by Chairperson G Presland:  

That the Waitākere Ranges Local Board:

a)      receive Member M Allen’s board member report for May 2020.

CARRIED

 

 

25

Confirmation of Workshop Records

 

Resolution number WTK/2020/42

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)      receive the workshop records for 23 & 30 April, and 7, 14 & 21 May 2020.

CARRIED

 

 

26

Governance Forward Work Programme

 

Resolution number WTK/2020/43

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)      receive the governance forward work programme calendar for May 2020.

CARRIED

 

 

27        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 


 

 

28        Procedural motion to exclude the public

Resolution number WTK/2020/44

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Urgent decision of the Waitākere Ranges Local Board providing feedback to the Governing Body on the 2020/2021 Emergency Budget

 

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains contains information around potential financial implications and emerging financial risks of COVID-19 in a highly uncertain environment. The release of this information could prejudice the position of the council and CCOs in sensitive commercial arrangements and negotiations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

6.47pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

6.52pm            The public was re-admitted.

 

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Urgent decision of the Waitākere Ranges Local Board providing feedback to the Governing Body on the 2020/2021 Emergency Budget

 

Resolution number WTK/2020/45

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)      note that the report, resolutions and the feedback remain confidential until the reasons for confidentiality no longer exist.

 

  

 

 

 

6.53 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................