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Waitākere
Ranges Local Board
28 May 2020
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Note: Pursuant to Resolution WTK/2020/16 of the
Waitākere Ranges Local Board, the Standing Orders of the Waitākere
Ranges Local Board have been updated to allow a person other than a member of
the local board to participate in a meeting by means of audio link or
audio-visual link if the person is otherwise approved to participate in
accordance with Standing Orders Sections 6 and 7.
1 Welcome
Chairperson G Presland opened the meeting and welcomed
those present.
2 Apologies
3 Declaration
of Interest
Members were
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
Specifically,
members were asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
The following are declared interests of
the Waitākere Ranges Local Board:
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Board Member
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Organisation/Position
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Mark Allen
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-
Community
Waitākere – Executive Officer
- Bethells Valley Fire – Senior
Fire Fighter
- Waitākere Licensing Trust –
Trustee
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Michelle Clayton
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-
Glen Eden
Community House – Treasurer
- Glen Eden Residents’ Association
– Treasurer
- Waitākere Community Organisation
Grants Scheme (COGS) – Committee Member
- The Personal Advocacy and Safeguarding
Adults Trust – Trustee
- Glen Eden Returned Services
Association (RSA) – Member
- Glen Eden Railway Trust – Member
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Sandra Coney
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-
Waitematā
District Health Board – Elected Member
- Women’s Health Action Trust
– Patron
- New Zealand Society of Genealogists
– Member
- New Zealand Military Defence Society
– Member
- Cartwright Collective – Member
- Community Waitākere –
family member has contract
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Greg Presland
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- Whau Coastal Walkway Environmental
Trust – Trustee
- Combined Youth Services Trust – Trustee
-
Glen Eden Bid
– Member
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Titirangi
Ratepayers and Residents Association – Member
-
Waitākere
Ranges Protection Society - Member
-
Titirangi RSA - Member
-
Maungakiekie Golf
Club – Member
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Saffron Toms
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-
Titirangi
Community House – Secretary
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Ken Turner
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Nil
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Member appointments
Board members are appointed to the
following external community groups and organisations for the 2019-2022
triennium. In these appointments board members represent Auckland Council:
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External community group or organisation
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Lead
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Alternate
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Aircraft Noise Community Consultative Group
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Mark Allen
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Saffron Toms
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Ark in the Park
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Mark Allen
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Sandra Coney
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Friends of Arataki and Waitākere Regional
Parkland Incorporated
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Michelle Clayton
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Sandra Coney
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Glen Eden Business Improvement District (Glen Eden
Business Association)
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Michelle Clayton
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Greg Presland
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Glen Eden Playhouse Theatre Trust
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Ken Turner
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Mark Allen
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Te Uru Waitākere Contemporary Gallery
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Mark Allen
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Saffron Toms and Sandra Coney
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The Rural Advisory Panel
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Ken Turner
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Saffron Toms
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4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public
Forum
There was no
public forum.
10 Extraordinary
Business
There was no
extraordinary business.
Note: Item 22 - Waitākere Ward Councillors' Update was
considered prior to Item 11 - Waitākere Ranges Grants Programme
2020/2021
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22
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Waitākere Ward Councillors' Update
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Resolution
number WTK/2020/28
MOVED by Chairperson G Presland, seconded by
Deputy Chairperson S Toms:
That
the Waitākere Ranges Local
Board:
a) thank Waitākere Ward Councillors Linda Cooper and Shane
Henderson for their verbal
updates.
CARRIED
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Note: Pursuant to Standing Order 1.9.7 Member K Turner
requested his abstaining vote be recorded, as he experienced technical
difficulties and could not hear the entirety of Item 22 - Waitākere Ward
Councillors’ update.
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12
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Waitākere Ranges Local Grant and
Multiboard Round Two 2019/2020 grant allocations
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Ann Kuruvilla, Grants Advisor, was in attendance to
speak to this item.
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Resolution
number WTK/2020/30
MOVED by Chairperson G Presland, seconded by Member M
Allen:
That
the Waitākere Ranges Local
Board:
a)
delegate responsibility to Deputy
Chairperson S Toms and Member M Clayton for approving minor changes to the
final grant amounts listed below.
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Application ID
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Applicant
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Project
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Final Allocation Amount
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LG2019-205
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Matuku
Reserve Trust
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Towards costs to build
foundations, a floor and electricity costs for an existing shed, also the
purchase of a fridge and freezer and food for volunteers at Matuku Link and
Matuku Reserve
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$2,000.00
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LG2019-206
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Raukatauri
Music Therapy Trust
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Towards rental costs for a
music therapy room
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$2,450.00
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LG2019-207
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Auckland
Paraplegic and Physically Disabled Association Incorporated
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Towards the costs of venue hire,
coaching and mileage
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$1,500.00
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LG2019-208
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Waitakere Rivercare
under the umbrella of Matuku Reserve Trust
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Towards costs for a solar
watering system with timer, and potting mix, stakes, pots and tools for the
nursery
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$3,000.00
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LG2019-209
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Piha
Bowling Club Incorporated
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Towards costs for pest
control treatment and professional kitchen cleaning
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$3,000.00
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LG2019-210
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Dance
Therapy NZ
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Towards costs for the venue
hire, marketing, facilitation, coordination, client support and liaison and
equipment for the 'Dance 4 Us' programme
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$500.00
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LG2019-213
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Piha
Surf Life Saving Club Incorporated
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Towards pool lane hire
costs for a fitness programme for Piha volunteer lifeguards from June to
December 2020.
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$3,000.00
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LG2019-214
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Titirangi
Potters Club
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Towards costs to replace
two kiln
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$8,000.00
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LG2019-216
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Youthline
Auckland Charitable Trust
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Towards the annual costs
for the volunteer training, triage support, supervision and
telecommunications of the Helpline service
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$1,500.00
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LG2019-219
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Glen
Eden Business Improvement District Association Incorporated
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Towards costs for the
discovery phase, configuration, installation, set-up on the SaferCity Grid,
including monthly subscription charges for the close circuit camera`s
SaferCity programme software
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$2,000.00
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LG2019-220
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Lesley Gardner
under the umbrella of Matuku Reserve Trust
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Towards purchase of four
Very High Frequency (VHF) radios and two bases
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$3,700.00
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LG2019-221
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Paul
Jenkin
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Towards costs for the
weekly hireage for scaffolding, including dismantling, and specialised
weatherboards for Donner House
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$1,300.00
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LG2019-222
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Glen
Eden Community House Incorporated
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Towards the purchase of
sunhats and ponchos for the walking school bus programme
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$1,190.00
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LG2019-224
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West
Auckland Kiribati Association Incorporated
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Towards costs for the
Kiribati language week “Waka” project
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$1,000.00
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LG2019-225
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Children's
Autism Foundation
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Towards costs for
contractor`s fees for 20 sessions for the Childrens Autism programme
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$1,000.00
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LG2019-226
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Royal
Forest and Bird Protection Society of NZ
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Towards contractor fees to
service 100 “DOC200” traps.
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$3,000.00
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Total
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$31,140.00
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b)
approve Multiboard
2019/2020 Round Two grant applications:
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Application ID
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Applicant
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Project
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Allocated
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MB1920-250
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Interacting
Theatre Trust
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Towards the "InterACT
Festival 2020" for people with disabilities from 2 November to 6
November 2020
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$1,500.00
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MB1920-295
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Waitākere
Adult Literacy Incorporated trading as Literacy Waitākere
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Towards the "Whanau
Links" programme including venue hire, tutor and administration costs
from 20 July to 4 December 2020.
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$1,500.00
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Total
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$3,000.00
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c)
decline the
following Waitākere Ranges Local Board Local and Multiboard 2019/2020 Round
Two grant applications:
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Application
ID
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Applicant
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Project
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Decline
reason
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LG2019-202
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Act
One Productions Limited
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Towards costs for actors
fees, Māori content
advisor and lighting technician fees for a free theatre production.
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Declined due to this being
an oversubscribed round.
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LG2019-223
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Titirangi
Badminton Club Incorporated
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Towards costs for signage
for the club and shuttlecocks for a tournament
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Declined due to this being
an oversubscribed round.
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LG2019-227
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MyFundAction New Zealand
Charitable Trust
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Towards food costs for the
"Box of Happiness and Food for Hunger" programmes in the local
board area.
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Declined due to this being
an oversubscribed round.
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MB1920-206
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KidsCan
Charitable Trust
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Towards programme items
food, raincoats, shoes and socks for children attending KidsCan low decile
partner schools within the Auckland region.
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Declined due to this being
an oversubscribed round.
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MB1920-2112
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Fresh
Movement Arts Trust
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Towards the Fresh Movement
Arts tour in partnership with the Revo Tour in schools from 1 June to 30
October 2020.
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Declined due to this being
an oversubscribed round.
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MB1920-2114
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Auckland
Basketball Services Limited
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Towards the junior coaching
programme including coaching fees promotion and administration. from 1 July
to 15 December 2020.
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Declined due to this being
an oversubscribed round.
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MB1920-2115
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The
Operating Theatre Trust, trading as Tim Bray Theatre Company
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Towards the 'Gift a Seat'
outreach programme to enable children from low decile schools to experience
live childrens theatre from 21 September to 18 December 2020.
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Declined due to this being
an oversubscribed round.
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MB1920-216
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The
ReCreators
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Towards online workshop
costs including materials, webinar costs, tool usage, design, advertising, registration
and preparation for the events
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Declined due to this being
an oversubscribed round.
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MB1920-240
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Recreate
NZ
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Towards costs for
volunteers’ expenses, facilitator fees and activity expenses to run
'Urban Youth" events between May 2020 till April 2021.
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Declined due to this being
an oversubscribed round.
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MB1920-243
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Anxiety
New Zealand Trust
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Towards venue hire, the
psychologist fees, printed resources and administration costs to deliver a
series of community workshops from June 2020 to May 2021.
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Declined due to this being
an oversubscribed round.
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MB1920-257
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Auckland
United Softball Association Incorporated
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Towards the operational
costs and wages for the softball association
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Declined due to this being
an oversubscribed round.
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MB1920-259
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The
Kids for Kids Charitable Trust
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Towards the National Young
Leaders Day and the "Kids for Kids" mass choir event, including
venue hire and production costs from May to November 2020
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Declined due to this being
an oversubscribed round.
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MB1920-282
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Zeal
Education Trust
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Towards the "West
Auckland Street Youth Work and Community Activation," including
project management fees, activity costs, van hire and resources from 1 July
2020 to 30 June 2021
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Declined due to this being
an oversubscribed round.
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MB1920-294
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OUTLine
New Zealand Incorporated
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Towards a portion of
general operating expenses including telephone and internet costs,
printing, insurance, clinical supervision wages, training fees and
volunteer costs.
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Declined due to this being
an oversubscribed round.
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CARRIED
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Note: Member M Allen was
temporarily offline for one minute at this point in the meeting.
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13
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Classification of Titirangi War Memorial
Reserve, 500 South Titirangi Road, Titirangi
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Donna Cooper, Community Lease Specialist, was in
attendance to speak to this item.
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Resolution
number WTK/2020/31
MOVED by Chairperson G Presland, seconded by Member K
Turner:
That
the Waitākere Ranges Local
Board:
a) In
accordance with section 16(1) of the Reserves Act 1977 resolves to gazette
the classification of reserve parcels at 500 South Titirangi Road Titirangi
(Attachment A of the agenda report) as follows:
i) Section 1 Survey
Office Plan 544887 being 845m²
to be set apart as a Scenic Reserve
ii) Section
2 Survey Office Plan 544887 being 8314m²
to be set apart as a Local Purpose (Community Purposes and Historic War
Memorial Site) Reserve
iii) Section
3 Survey Office Plan 544887 being 1436 m² to be set apart as a Recreation Reserve
iv) Section
4 Survey Office Plan 544887 being 7462m² to be set apart as a Scenic Reserve.
CARRIED
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14
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New community lease to Woodlands Park
Community Kindergarten Incorporated, 22A Minnehaha Avenue, Titirangi
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Donna Cooper, Community Lease Specialist, was in
attendance to speak to this item.
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Resolution
number WTK/2020/32
MOVED by Chairperson G Presland, seconded by Member M
Clayton:
That
the Waitākere Ranges Local
Board:
a) grant
a new community lease to Woodlands Park Community Kindergarten Incorporated
for the council-owned Woodlands Park Hall located on part of Woodlands Park,
22A Minnehaha Avenue, Titirangi (Attachment A of the agenda report) on the
following terms and conditions:
i) term:
10 years commencing 1 September 2020 with one 10-year right of renewal
ii) rent:
$1.00 plus GST per annum if requested
iii) maintenance
fee: $500.00 plus GST per annum
iv) Woodlands
Park Community Kindergarten Incorporated will have exclusive use of the playground
during its hours of operation only
v) Woodlands
Park Community Kindergarten Incorporated must have a security gate on the
entrance to the playground to restrict public access during its hours of
operation
vi) Woodlands
Park Community Kindergarten Incorporated will leave the playground open for
public use outside of its hours of operation
vii) Woodlands
Park Community Kindergarten Incorporated must erect a sign displaying its
hours of operation on the gate to the playground
viii) Woodlands
Park Community Kindergarten Incorporated will ensure all non-fixed equipment
is removed from the playground at the end of its hours of operation
ix) Woodlands
Park Community Kindergarten Incorporated Community Outcomes Plan as approved
be attached to the community lease document (Attachment B)
b) all
other terms and conditions in accordance with the Reserves Act 1977 and the
Auckland Council Community Occupancy Guidelines July 2012.
CARRIED
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15
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Penihana Park concept plan approval
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Helen Biffin, Work Programme Lead, Community
Facilities, was in attendance to speak to this item.
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Resolution
number WTK/2020/33
MOVED by Member S Coney, seconded by Member M Allen:
That
the Waitākere Ranges Local
Board:
a) approve
the concept plan for the development of Penihana Park (refer to Attachment A
of the agenda report - Penihana Park Concept Plan March 2020).
CARRIED
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16
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Local board feedback on Plan Change 22 and
Plan Modification 12 – additions of places of significance to Mana
Whenua
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Matthew Gouge, Principal Planner, was in attendance to
speak to this item.
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Resolution
number WTK/2020/34
MOVED by Chairperson G Presland, seconded by Member S
Coney:
That
the Waitākere Ranges Local
Board:
a) support
Plan Change 22 and Plan Modification 12.
b) appoint
Chair G Presland, Member S Coney and Deputy Chairperson Toms, to speak on
behalf of the local board views at a hearing on the plan changes.
c) delegate
authority to the Chair of the local board to make a replacement appointment
in the event the local board member appointed in clause b) is unable to
attend the plan change hearing.
CARRIED
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17
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New land owner approval to replace the
lifeguard tower located at Les Waygood Park, 2A North Piha Road, Piha
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Glenn Riddell, Senior Land Use
Advisor, was in attendance to speak to this item.
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The motion was put in parts.
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Resolution
number WTK/2020/35
MOVED
by Chairperson G Presland, seconded by Deputy Chairperson S Toms:
That the Waitākere
Ranges Local Board:
a) approve
the land owner approval from United North Piha Lifeguard Service Incorporated
to replace the existing concrete access ramp within Les Waygood Park, 2A
North Piha Road, Piha.
CARRIED
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Resolution
number WTK/2020/36
MOVED by Member M Allen, seconded by Member S Coney:
That
the Waitākere Ranges Local Board:
b)
defer consideration of the
land owner approval from United North Piha Lifeguard Service Incorporated to
replace the existing lifeguard tower within Les Waygood Park, 2A North Piha
Road, Piha, until Board members have the opportunity to gauge the points of
view of the Piha Community. Note this must happen within two months.
CARRIED
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18
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Endorsing Business Improvement District
(BID) targeted rates for 2020/2021
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Paul Thompson, BID Senior Advisor, was in attendance
to speak to this item.
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Resolution
number WTK/2020/37
MOVED by Chairperson G Presland, seconded by Member M
Clayton:
That
the Waitākere Ranges Local
Board:
a) recommends to the Governing Body the setting
of the targeted rate for inclusion in the Annual Budget 2020/2021 for the
following Business Improvement District (BID) programme:
i) $91,920
for Glen Eden Business
Improvement District Association Incorporated (Glen Eden Village).
CARRIED
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19
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Waka Kotahi New Zealand Transport Agency
Innovating Streets for People pilot fund
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Resolution
number WTK/2020/38
MOVED by Chairperson G Presland, seconded by Member M
Allen:
That
the Waitākere Ranges Local
Board:
a)
receive the list of
local projects proposed as suitable for inclusion in Auckland Council’s
application to the Waka Kotahi New Zealand Transport Agency (Waka Kotahi)
Innovating Streets Pilot Fund (ISPF).
b)
endorse the
‘Glen Eden Town Centre pop-up cycleway: Captain Scott Road to Savoy
Road’ as the local board’s highest priority project for the
Innovating Street Fund, and notes the comments from Auckland Transport that
it is feasible and deliverable though needs to align to the timing for the
Glen Eden pedestrian safety project, and associated works in Captain Scott
Road.
c)
support the
projects proposed for delivery in the Waitākere Ranges Local Board area
in the following order of priority:
i)
Glen Eden Town Centre
pop-up cycleway: Captain Scott Road to Savoy Road
ii)
Play street pilot
for Tāmaki Makaurau
iii)
School Pavement
Artwork
iv)
Tāmaki
Makaurau Open Streets
i)
Pavement to Parklet
CARRIED
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20
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Project Twin Streams Half-Year
Accountability Report
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|
|
Sophia Riley, Parks Graduate, and Josh Grigg, Parks
Graduate, were in attendance to speak to this item.
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Resolution
number WTK/2020/39
MOVED by Chairperson G Presland, seconded by Member M
Clayton:
That the
Waitākere Ranges Local Board:
a) receive
the Project Twin Streams Half-Year Accountability Report, for the period
ending 31 December 2019 (Attachment A of the report).
CARRIED
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Note: Pursuant to
Standing Order 1.9.7 Member M Allen requested his abstaining vote be recorded
for Item 20 – Project Twin Streams Half-Year Accountability Report.
|
Note: Item 22 - Waitākere Ward Councillors' Update was
considered prior to Item 11 - Waitākere Ranges Grants Programme
2020/2021
27 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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28 Procedural
motion to exclude the public
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Resolution
number WTK/2020/45
MOVED by Chairperson G Presland, seconded by
Deputy Chairperson S Toms:
That the Waitākere Ranges Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 Urgent
decision of the Waitākere Ranges Local Board providing feedback to the
Governing Body on the 2020/2021 Emergency Budget
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
|
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains contains information around potential
financial implications and emerging financial risks of COVID-19 in a highly
uncertain environment. The release of this information could prejudice the
position of the council and CCOs in sensitive commercial arrangements and
negotiations.
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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6.47pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
6.52pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
6.53 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
