I hereby give notice that an ordinary meeting of the Waitematā Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 5 May 2020

1.00pm

Skype for Business

Either a recording or written summary will be uploaded on the Auckland Council website

 

Waitematā Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Richard Northey, (ONZM)

 

Deputy Chairperson

Kerrin Leoni

 

Members

Adriana Avendano Christie

 

 

Alexandra Bonham

 

 

Graeme Gunthorp

 

 

Julie  Sandilands

 

 

Sarah Trotman, (ONZM)

 

 

(Quorum 4 members)

 

 

 

Priscila Firmo

Democracy Advisor - Waitematā

 

29 April 2020

 

Contact Telephone: (09) 353 9654

Email: priscila.firmo@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Waitematā Local Board

05 May 2020

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputations - Auckland District Pipe Band                                                      5

9          Public Forum                                                                                                                  6

9.1     Public Forum                                                                                                        6

10        Extraordinary Business                                                                                                7

11        Notices of Motion                                                                                                           8

12        Councillor's report                                                                                                         9

13        Attendance at local board meetings during the Epidemic Preparedness (COVID-19) Notice period                                                                                                                25

14        Notice of Motion -  Member A Bonham - Incentivise a Climate Resilient Water Strategy                                                                                                                         93

15        Local board decisions and input into the Annual Budget 2020/2021                  111

16        Waitematā Local Board feedback on the draft Government Policy Statement on Land Transport for 2020/21 – 2030/31                                                                     125

17        Local board feedback for inclusion in Auckland Council submissions             127

18        Waitematā Local board feedback on the Rating of Whenua Maori Ammendment Bill                                                                                                                                     133

19        Urgent Decision - Waitematā Local Board feedback on Accessible Streets Regulatory Package                                                                                                  151

20        Urgent decision request of the Waitematā Local Board to alter resolution WTM/2020/57                                                                                                              165

21        Chair's Report                                                                                                            171

22        Board member reports                                                                                              193

23        Governance Forward Work Calendar                                                                      219

24        Waitematā Local Board Workshop Records                                                          223  

25        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Waitematā Local Board:

a)         confirm the minutes of its ordinary meeting, held on Tuesday, 17 March 2020, as  true and correct.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Auckland District Pipe Band

Te take mō te pūrongo

Purpose of the report

To present the social and cultural benefits that the Auckland and District Pipe Band provides for the Waitematā and greater Auckland region.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      thank Benjamin McLaughlin from Auckland District Pipe Band, for the presentation and attendance at the business meeting.

 


 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum

Te take mō te pūrongo

Purpose of the report

1.       Public forum provides an opportunity for a member of the public to address a meeting and share an opinion to elected representatives.

2.       Formal approval from the Chairperson is not required.

Time

3.       A period of up to 30 minutes, or such other time as the local board or any of its committees may determine, will be set aside for a public forum at the commencement of meetings of the local board which are open to the public.

4.       Each speaker during the public forum section of a meeting may speak for three minutes.

5.       Standing orders may be suspended on a vote of not less than 75 per cent of those present to extend the period of public participation or the period any speaker is allowed to speak.

6.       This Standing Order does not apply to inaugural meetings and, where not appropriate, extraordinary meetings or a special consultative procedure.

Subjects of public forum

7.       The public forum is to be confined to those items falling within the scope or functions of that local board or committee. Speakers must not speak about a matter that is under judicial consideration or subject to a quasi-judicial process.

Questions of speakers during public forum

8.       With the permission of the chairperson, members may ask questions of speakers during the period reserved for public forum. Questions by members, if permitted, are to be confined to obtaining information or clarification on matters raised by the speaker.

9.       Members may not debate any matter raised during the public forum session that is not on the agenda for the meeting, or take any action in relation to it, other than through the usual procedures for extraordinary business if the matter is urgent.

10.     The meeting may not make any resolution on issues raised in public forum except to refer the matter to a future meeting, or to another committee, or to the chief executive for investigation.

[Note: s 76 – 81, LGA 2002, regarding decision-making]

Language for speeches

A member of the public may address a meeting in English, Māori or New Zealand Sign Language. However, the person should advise the chairperson of their intention to speak in a language other than English at least two clear working days before the meeting.

11.     Where practical, Auckland Council will arrange for a translator to be present at the meeting. The chairperson may also order the speech and any accompanying documents to be translated and printed in English or Māori or another language.

Chairperson’s discretion

The chairperson may:

·   direct a speaker to a different committee if they consider this more appropriate, given the proposed subject matter

·   prohibit a speaker from speaking if they are offensive, repetitious or vexatious, or otherwise breach these standing orders.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      thank all those who presented for their attendance at the meeting.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

Under Standing Order 2.5.1 a Notice of Motion has been received from Member A Bonham for consideration under item 14.

 


Waitematā Local Board

05 May 2020

 

 

Councillor's report

 

File No.: CP2020/04714

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide Waitematā and Gulf Ward Councillor Pippa Coom, Ōrākei Ward Councillor Desley Simpson and Albert-Eden Roskill Ward Councillors Christine Fletcher and Cathy Casey with an opportunity to update the Waitematā Local Board on regional issues.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the written report update from the Waitematā and Gulf Ward Councillor, Pippa Coom and the verbal or tabled Ward Councillor reports.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

P Coom Councillor Report April 2020

11

      

Ngā kaihaina / Signatories

Author

Priscila  Firmo - Democracy Advisor

Authoriser

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

05 May 2020

 

 


 


 


 

 

 


 


 


 


 


 


 


 


 


Waitematā Local Board

05 May 2020

 

 

Attendance at local board meetings during the Epidemic Preparedness (COVID-19) Notice period

File No.: CP2020/04522

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To recommend an amendment to the local board’s standing orders in order to provide for attendance of non-members at local board meetings via audio or audio-visual link.

Whakarāpopototanga matua

Executive summary

2.       This report updates the local board on the temporary arrangements for local board meetings enabled by the COVID-19 Response (Urgent Management Measures) Act 2020 and provides options for implementing similar arrangements for non-members.

3.       The COVID-19 Response (Urgent Management Measures) Act 2020 temporarily amends the existing legislative restrictions for local government on remote attendance for elected members and minimum quorum at local board meetings. This now enables meetings to proceed by audio-visual link, changes how meetings can be open to the public and how members of the public receive the agenda and minutes.

4.       The current local board standing orders do not provide for non-members, specifically members of the public and Māori, to give input via audio or audio-visual link.

5.       The Local Government Act 2002 (LGA) requires that a person other than a member of the local board may participate by means of audio link or audio-visual link if the standing orders of the local authority permit this and if the chair is satisfied that all conditions and requirements in the standing orders are met. (Clause 25A(2), Schedule 7, LGA). Local board standing orders do not currently allow for this.

6.       Auckland Council will be using Skype for Business for local board meetings. Attendance by members and non-members (if approved) will be facilitated by phone (audio only) or Skype video (audio-visual) via Skype for Business app.

7.       An amendment to Standing Orders to enable electronic attendance can either be reversed at a future date or maintained to support that attendance in the future, where it is available.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      note the temporary amendments pursuant to the COVID-19 Response (Urgent Management Measures) Act 2020 which allows members to attend meetings by audio-visual link, as of right and despite anything to the contrary in standing orders and to be counted for the purposes of quorum.

b)      amend its standing orders by including a new Standing Order 3.3.10 that reads as follows:

Attendance of non-members by electronic link

A person other than a member of the local board may participate in a meeting of the local board by means of audio link or audio-visual link if the person is otherwise approved to participate in accordance with Standing Orders Sections 6 and 7.

c)      amend its Standing Order 7.8.5 to provide discretion to the chair of the meeting to decline Public Forum requests via audio or audio-visual link.

 

Horopaki

Context

COVID-19 Response (Urgent Management Measures) Act 2020

8.       In late March 2020, central government enacted an omnibus bill that amended various acts of parliament including the LGA and the Local Government Official Information and Meetings Act 1987 (LGOIMA).

9.       The amendments to the LGA and LGOIMA enable local authorities to have meetings by audio-visual link (given the restrictions regarding physical distancing and Alert Level 4) and support the effective operation of those meetings by removing conditions associated with the right to attend meetings by audio or audio-visual link.

10.     These amendments only apply while the Epidemic Preparedness (COVID-19) Notice 2020 is in force and will be repealed when that notice expires or is revoked.

Amendments to LGA

11.     The amendments to the LGA modify Clause 25A, Schedule 7 so that a member of a local authority has the right to attend any meeting by audio or audio-visual link, regardless of what is provided for in the local authority’s standing orders. It also modifies clause 25A so that a member attending by audio link or audio-visual link is counted for the purposes of quorum.

Amendments to LGOIMA

12.     The amendments to LGOIMA include modifying s 47 so that the requirement for meetings of local authorities to be ‘open to the public’ may be met during Alert Level 4 and other restrictions on physical distancing. The amendment redefines ‘open to the public’ to mean that the local authority:

a)   if it is reasonably practicable, enables access to the meeting by broadcasting live the audio or video of the meeting (for example, by broadcasting it on an Internet site); and

b)   does 1 or both of the following as soon as practicable after the meeting ends:

i.    makes an audio or a video recording of the meeting available on its Internet site;

ii.    makes a written summary of the business of the meeting available on its Internet site.

13.     This amendment does not anticipate public involvement as part of the meeting itself but ensures the public can access or view meeting proceedings online (either live or after the meeting) or through reviewing the summary.  

14.     Other amendments to LGOIMA include:

·   Modifying s 46A so that agendas and reports for the meetings may be made available on the local authority’s internet site instead of at offices and other physical locations.

·   Modifying s 51 so that minutes of meetings may be made available on the local authority’s internet site instead of at offices and other physical locations.

·   The changes made by the COVID-19 Response (Urgent Management Measures) Act 2020 now supersede some of the provisions in the local board standing orders and the restrictions on physical distancing and from Alert Level 4 now limit the opportunity for public input.

Local Board Standing Orders

15.     The LGA requires local authorities to adopt a set of standing orders for the conduct of its meetings and those of its committees (Clause 27, Sch 7). Each local board has adopted its standing orders which have been developed from a template.

16.     As a result of the statutory amendments listed in this report, the follow standing orders have been temporarily superseded:

·   3.3.2 Member’s status – quorum and vote

·   3.3.3 Conditions for attending by electronic link

·   3.3.4 Request to attend by electronic link

·   7.3.1 Information to be available to the public

·   7.3.2 Availability of agendas and reports

·   8.2.1 Inspection of minute books

17.     There are additional provisions in standing orders that may require further consideration if the local board wishes to enable these to continue during the Epidemic Preparedness (COVID-19) Notice period. These relate to input and participation by Māori and the public.

18.     Clause 25A(2), Schedule 7 of the LGA requires that a person other than a member of the local authority may participate by audio link or audio-visual link if the standing orders of the local authority permit this and if the chair is satisfied that all conditions and requirements in the standing orders are met.

19.     The current standing orders do not currently provide for non-members, if required and approved to do so, to give input by means of audio link or audio-visual link.

20.     Other participants at local board meetings include Governing Body members and staff.  The LGA and the recent amendment provide the right for any member of a local authority or committee to attend any meeting of a local authority by audio-visual link (unless lawfully excluded). This can be interpreted broadly to extend to meetings where the elected member may not be a decision-maker or be participating in the decision at all. As such, Governing Body members participation may be by audio or audio-visual link and the process for providing them with speaking rights remains under standing orders.

Tātaritanga me ngā tohutohu

Analysis and advice

21.     In performing their role, local boards are required to act in accordance with the principles contained in s 14(1) of the LGA including the requirement for the council to conduct its business in an open, transparent and democratically accountable manner and make itself aware of and have regard to the views of all of its communities.

22.     While the LGA does not specifically require public input to be provided for at local board meetings, the standing orders approved by the local board reflects the principles in s 14 LGA by providing for public attendance and enabling public input at meetings.

23.     In order to continue to provide this opportunity as well as facilitate input by Māori and the public, the standing orders require amending.

Standing Orders Section 6 Māori Input

24.     Speaking rights for Māori organisations or their nominees are granted under standing orders for the purpose of enabling Māori input, if any, to any item on the agenda of a meeting.

25.     To ensure this right can be exercised during the Epidemic Preparedness (COVID-19) Notice period, provision needs to be made enabling any input to be given by audio or audio-visual link.

Standing Orders 7.7 Deputations and 7.8 Public Forum

26.     The provisions for public input in standing orders are one of the ways that local boards give effect to the requirements of the LGA (s 78 and s 79).

27.     The LGA provides that in the course of its decision-making, a local authority must consider the views and preferences of persons likely to be affected by or have an interest in the matter. The LGA does not specify how those views are to be obtained or what form that consideration should take. It does not require a public forum at meetings.

28.     However, the LGA gives local authorities discretion as to how to comply with s 78 and what to consider. Through their standing orders, local boards and the Governing Body have chosen to enable public input through deputations and public forum at their meetings as one way to obtain community views, among other things.

29.     To ensure this opportunity can continue to be made available during the Epidemic Preparedness (COVID-19) Notice period, provision must be made in standing orders to receive this by audio or audio-visual link.

Proposed amendment

30.     This report recommends that input from non-members continue to be enabled during the Epidemic Preparedness (COVID-19) Notice period. This requires an amendment to the standing orders.

31.     An amendment to standing orders requires a 75% majority vote.

32.     A similar amendment has been made by the Governing Body to their standing orders. It is desirable to ensure consistency across the governance arms of Auckland Council. The Governing Body resolutions are as follows:

Resolution GB/2020/33 (n) That the Governing Body amend standing orders by inserting a new Standing Order 3.3.10 as follows:

Attendance of non-members by electronic link A person other than a member of the Governing Body, or the relevant committee, may participate in a meeting of the Governing Body or committee by means of audio link or audio-visual link in emergencies if the person is otherwise approved to participate under these standing orders (such as under Standing Order 6.2 “Local board input” or 7.7 “Public input”.)

Resolution GB/2020/33 (p) That the Governing Body agree to change Auckland Council’s Standing Orders to provide full discretion to the chair of the Emergency Committee to decline public input requests

33.     The local board’s standing orders currently gives discretion to the chair to decline deputations but not public forum requests. Giving discretion to the chair to manage requests for public forum during this time can ensure the requirements of the LGA regarding the provision of the technology requirements, can be supported.

Technology options available

34.     Where attendance by audio or audio-visual link is permitted, the LGA requires that the chair of the meeting ensures:

·   the technology for the audio link or audio-visual link is available and of suitable quality and;

·   that the procedure for use of the technology will ensure that participants can hear and be heard by each other.

35.     The chair’s discretion will need to be exercised where the technology and quality cannot be guaranteed.

36.     The audio and audio-visual link options available for non-member input are provided by Auckland Council through Skype for Business:

 



Option

Ability

Audio link only

Attend Skype for Business meeting via phone.

·     No ability to see presentations being shared or to see and be seen by local board members attending the meeting

·     Only technical equipment required is a landline or mobile telephone

Audio-visual link

Video and audio attend Skype for Business meeting

·     Allows non-member to see both presentations being shared and to see and be seen by the local board members attending

·     Requires a mobile phone or a computer device with an internet connection

37.     If enabled under standing orders, non-members who wish to give input would need to contact the local board with a request to attend. If approved by the chair, information on how to join the meeting using audio and audio-visual link options above will be sent out to the attendee by staff.

Summary of meeting

38.     Where it is not reasonably practicable for the public to attend the meeting through a broadcast and/or peruse a recording after it has happened, a summary of the meeting will need to be provided by staff.

39.     A summary in this context would be different from the content of agendas, reports and minutes which are all separately required to be publicly available. It should contain the thrust or key points of the discussion or debate at the meeting keeping in mind that its purpose is to provide an alternative to an audio or video recording of the meeting, in a situation where the public is not able to attend and hear this discussion themselves.

40.     The ordinary definition of a summary is a brief statement or account of the main points of something. While the appropriate level of detail is likely to vary depending on what is being discussed at meetings, a summary is not expected to include verbatim notes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

41.     This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42.     Staff attendance at meetings, while not specifically provided for, is a necessary part of local board meetings and as such is expected to take place using audio-visual link.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

43.     This report seeks to amend the local boards standing orders to enable public input and Māori input at meetings.

Tauākī whakaaweawe Māori

Māori impact statement

44.     This report seeks a decision that will ensure Māori input can continue to be given during the Epidemic Preparedness (COVID-19) Notice period.

45.     This will ensure Māori are not prevented from giving input at a meeting on any matter that may be of interest to them.

Ngā ritenga ā-pūtea

Financial implications

46.     The decision to amend standing orders is of a procedural nature and is not considered to have financial implications on Auckland Council.

47.     The scaling up of technology to ensure compliance with COVID-19 Response (Urgent Management Measures) Act 2020 is being done at a cost to the council. The costs are not known at this stage and will be factored into operational budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

48.     The objective of the recent legislative changes is to reduce public health risks and ensure compliance with social distancing measures and other restrictions in New Zealand’s COVID-19 alert levels response plan.

49.     While this is not specifically required by legislation, permitting public input by audio or audio-visual link, if practicable, can ensure the local board can receive and consider views of its constituents on decisions that they are making.

50.     There is a risk that the audio-visual option would only be taken up by a small number of constituents as this would only be available to those who have the technical devices and internet access. The software that will be used for meetings is Skype for Business which is free to download and use. However, the internet access costs or availability of technology/devices can be a limiting factor for some constituents. Constituents who do not have internet access can participate, if approved, by phone.

51.     The report is seeking discretion for the local board chair to decline public forum requests. This delegation should be exercised with caution so as to not undermine the intention of standing orders (which currently provided some limited grounds to decline public input). There will be instances where it is reasonable to decline (noting these examples are not intended to be exhaustive), such as:

·   where the technology cannot be provided or quality cannot be assured

·   a need to manage time allocations for the agenda

·   the matter is neither urgent nor the subject of a decision to be made at the meeting

·   the request is offensive, repetitious or vexatious.

Ngā koringa ā-muri

Next steps

52.     If approved, the amendments to standing orders can, if the local board chooses, continue beyond the Epidemic Preparedness (COVID-19) Notice period. Enabling these changes gives maximum flexibility for attendance of non-members at future meetings, including those with underlying health issues or compromised immune systems that may need to take extra precaution even after the Epidemic Preparedness (COVID-19) Notice period has ended.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Waitematā Local Board Standing Orders

33

     

Ngā kaihaina

Signatories

Authors

Polly Kenrick - Business Manager, Local Board Services

Shirley  Coutts - Principal Advisor - Governance Strategy

Authoriser

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

05 May 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Waitematā Local Board

05 May 2020

 

 

Notice of Motion -  Member A Bonham - Incentivise a Climate Resilient Water Strategy

File No.: CP2020/05140

 

  

 

Whakarāpopototanga matua

Executive summary

1.       Member A Bonham has given notice of a motion that they wish to propose.

2.       The notice is appended as Attachment A to this report.

3.       Supporting information is appended as Attachment B and Attachment C to this report.

 

Motion

That the Waitematā Local Board:

a)         receive the Notice of Motion

b)         note the excellent work Watercare has done in ensuring a supply of water during this extended drought period without restricting water, its achievements in developing sustainable systems and its ongoing work to meet sustainability goals, including to be carbon zero by 2025.

c)         recommend that Watercare urgently drive strategy around climate resilient water supply to manage the longer dry and wet periods expected in the region’s climate future, by providing subsidies, instalment payment options or other financial assistance to support home owners to install rainwater collection tanks.

d)         recommend that Watercare promotes the installation of rainwater collection tanks and flow mitigation tanks to all its customers to increase domestic water retention. 

e)         recommend that Watercare promotes the installation of grey water systems in all new builds and housing renovations to reduce water consumption.

f)          recommend that Watercare develop plans to significantly enhance water collection from new sources to complement the take from reservoirs, river water and aquifers.

g)         advocate to Watercare to accelerate their research and action a circular waste model, the use of waste by-products (perhaps as fertiliser), and the possible use of treated water (in irrigation, or to replenish aquifers).

h)         note that bore water consents are processed within the council resource consents unit while long term water planning is done by Watercare.

i)          request information on how data on groundwater levels is collected and shared.

j)          advocate for the inclusion of rainwater tanks for new builds as plumbing and drainage requirements as part of the building consent process.

k)         recommend that Auckland Council Healthy Waters considers landscape planting for trees and groundcover that is resilient to drier environments and looks to install on site rainwater collection tanks for localised water management in Council owned park assets when possible.

l)          agree to forward these resolutions to all other Local Boards, Governing Body Members, and Watercare for action.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Notice of Motion Member A Bonham - Water Management

95

b

Watercare - water supply situation update - 1 April

99

c

Making policy and regulations rain tank friendly

101

     

Ngā kaihaina

Signatories

Author

Priscila  Firmo - Democracy Advisor

Authoriser

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

05 May 2020

 

 

 


 

 

 

 

 

 

 

 

 

 


 


 

 

 

         

                                                   


Waitematā Local Board

05 May 2020

 

 


 


Waitematā Local Board

05 May 2020

 

 


 


 


 


 


 


 


 


 


Waitematā Local Board

05 May 2020

 

 

Local board decisions and input into the Annual Budget 2020/2021

File No.: CP2020/05103

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for local financial matters for the local board agreement 2020/2021, which need to be considered by the Governing Body in the Annual Budget 2020/2021 process.

2.       To seek feedback on the proposed regional topics in the Annual Budget 2020/2021.

Whakarāpopototanga matua

Executive summary

3.       Our Annual Budget contains 21 local board agreements which are the responsibility of local boards to agree with the governing body. These agreements set out local funding priorities, budgets, levels of service and performance measures.

4.       Auckland Council publicly consulted from 21 February to 22 March 2020 to seek community views on the proposed Annual Budget 2020/2021 and local board priorities to be included in the local board agreements (Consultation part 1).

5.       Since this consultation was undertaken, the COVID-19 pandemic has exerted significant pressure on the council’s financial position, which will have flow on effects for the proposed budget for the 2020/2021 financial year. The council is now considering what those impacts are likely to be, and plan to ask Aucklanders for their views on certain aspects of Auckland Council’s proposed ‘emergency budget’ in response to the financial impacts of COVID-19 (Consultation part 2).

6.       Local boards are required to receive the feedback on the proposals in consultation part 1, which are not affected by the changes being considered by the council and therefore will not be subject to further consultation, and make decisions on them. This must be done before consultation part 2 can get underway, so the scope of consultation part 2 is clear.

7.       This report seeks decisions on local financial matters for the local board agreement, including:

a)    any new/amended Business Improvement District (BID) targeted rates

b)    any new/amended local targeted rate proposals 

c)    proposed Locally Driven Initiative (LDI) capital projects outside local boards’ decision-making responsibility

d)    release of local board specific reserve funds.

8.       The council received feedback in person at community engagement events and through written forms, including online and hard copy forms, emails and letters.

9.       This report summarises consultation feedback on the proposed Annual Budget 2020/2021, including on local board priorities for 2020/2021.

Feedback on Waitematā Local Board priorities for 2020/2021

10.     The local board consulted on the following priorities:

·      Develop 254 Ponsonby Road as a neighbourhood park

·      Fund practical actions in response to council’s climate emergency declaration

·      Support key providers as they address homelessness issues

·      Support local businesses

·      Extend Eastern Bays Songbird Project to Newmarket and Parnell

·      Extend agrichemical free maintenance in parks

·      Enable Māori stories of our parks to be told

·      Deliver on the Urban Ngahere (Forest) Strategy

·      Continue with waterway restoration projects

·      Continue with the Auckland Performing Arts Centre Partnership (TAPAC)

·      Fund arts space coordinator

·      Investigate the feasibility of a targeted rate to fund a faster delivery of projects in the Newmarket Laneways Plan.

11.     292 submissions were received from the Waitematā Local Board area. 

12.     198 submissions provided a response to the question whether the local board is on the right track with its priorities. The majority of respondents either support most (39 per cent) or support all (35 per cent) of the local board priorities. 

13.     Local boards are required to endorse any new local targeted rate proposals in their local board area.  The Waitematā Local Board consulted on investigating the feasibility of a new local targeted rate to fund a faster delivery of projects in Newmarket Laneways Plan.  Waitematā received one response to this proposal which was in support of the proposal. 

Feedback on regional proposals in the proposed Annual Budget 2020/2021 from the Waitematā Local Board area

14.     This report seeks local board views on the proposed regional Annual Budget topics including:

·      the changes to rates and fees, key proposals:

o  waste management targeted rate

o  refuse collection in former Auckland City and Manukau City

o  Waitākere rural sewerage service and targeted rate

·      the draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2020/2021

·      other budget information.

15.     Local board views on these regional matters will be considered by the Governing Body (or relevant committee) before making final decisions on the Annual Budget 2020/2021.

16.     Out of the 4,765 submissions received on the proposals in the Annual Budget 2020/2021, 292 submissions were from people living in the Waitematā Local Board area. 

17.     Waitematā received 119 responses to the proposal to increase the waste management targeted rate, showing that 72 per cent support increasing the targeted rate whereas 24 per cent do not support this.

18.     Waitematā received 117 responses to the proposal on the refuse collection in former Auckland City and Manukau City, showing that 72 per cent support increasing the targeted rate for these areas whereas 22 per cent do not support this.

19.     Waitematā received 100 responses to the proposal on the Waitākere rural sewerage service and targeted rate.  71 per cent support continuing the service by increasing the targeted rate, 20 per cent support ending the service, and nine per cent support subsidising the service to septic tank users in the Waitākere Ranges local board area from all general ratepayers.

20.     Feedback was received from the Waitematā Local Board area on the draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2020/2021.  Waitematā received six comments on the draft plan.  Majority of the comments are concerns about the felling of exotic trees.  Some of the feedback support the values of the Tamaki Makaurau Authority but are concerned that the draft plan fails to uphold the values.

21.     Waitematā received 14 responses to how pool fencing inspections are charged. 29 per cent of respondents support the proposal of replacing the onsite inspection cost with an annual targeted rate, 57 per cent do not support the proposal and 14 per cent selected other.

22.     Auckland Council also consulted on the Council-Controlled Organisations (CCO) Review at the same time. The feedback received on this will be presented at a later date.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)         receive consultation feedback on the Waitematā Local Board priorities for 2020/202.

b)         receive consultation feedback on regional proposals in the Annual Budget 2020/2021 from people or organisations based in the Waitematā local board area.

c)         recommend any new or amended Business Improvement District targeted rates to the Governing Body.

d)         recommend any new or amended local targeted rate proposals to the Governing Body.

e)         recommend that the Governing Body approves any proposed Locally Driven Initiative (LDI) capital projects, which are outside local boards’ allocated decision-making responsibility. 

f)          recommend the release of local board specific reserve funds to the Governing Body.

g)         provide feedback on the Annual Budget 2020/2021.

 

Horopaki

Context

23.     Local board agreements form part of the Auckland Council’s Annual Budget and set out local funding priorities, budgets, levels of service and performance measures.

24.     Auckland Council publicly consulted from 21 February to 22 March 2020 to seek community views on the proposed Annual Budget 2020/2021 and local board priorities to be included in the local board agreements. This is now referred to as consultation part 1.

25.     Since this consultation was undertaken, the COVID-19 pandemic has exerted significant pressure on the council’s financial position, which will have flow on effects for the proposed budget for the 2020/2021 financial year. Work to date on the proposed Annual Budget will need to be adjusted to consider the new financial realities facing Auckland.

26.     The financial report presented to the Emergency Committee during April 2020 indicated the need for potential reductions in cash revenue of $350-650m for financial year 2020/2021, depending on the length and extent of the disruption caused by COVID-19. The Emergency Committee requested staff provide further information to the Governing Body on the impacts of the various scenarios modelled against a rates increase of between 0 per cent and 3.5 per cent. They also resolved that further public consultation on the Annual Budget would include considering whether to adopt a 2.5 per cent rather than 3.5 per cent general rates increase for the 2020/2021 financial year, among a suite of other measures aimed at offering support to all ratepayers, including businesses, facing hardship due to the impacts of COVID-19.

27.     The council is planning to ask Aucklanders for their views on certain aspects of Auckland Council’s proposed ‘emergency budget’ in response to the financial impacts of COVID-19. It is anticipated this will be carried out from late May until mid-June 2020. This will be in addition to the Annual Budget 2020/2021 consultation we have already carried out from February to March 2020. This is referred to as consultation part 2.

28.     Consultation part 2 is unlikely to revisit any of the specific proposals in consultation part 1. Therefore, the local boards and the Governing Body are required to receive the feedback on these proposals and make decisions on them. This must be done before consultation part 2 can get underway so it is clear what decisions have already been made, and what decisions will be made after consultation part 2.

29.     Further, some of the proposed changes to fees and charges required a Special Consultative Procedure (SCP) and the requirements for this were met in consultation part 1.  It is important to complete this statutory process, especially where consultation part 2 will not be relevant to the decisions on these fees and charges.

30.     This report includes analysis of the consultation feedback on the Waitematā Local Board priorities for 2020/2021, and on the regional proposals in the Annual Budget 2020/2021 from people or organisations based in the Waitematā Local Board area.

Local financial matters for the local board agreement

31.     This report allows the local board to agree its input and recommend other local financial matters to the Governing Body in May 2020. This is to allow time for the Governing Body to consider these items in the Annual Budget process.

Local targeted rate and Business Improvement District (BID) targeted rate proposals

32.     Local boards are required to endorse any new local targeted rate proposals or BID targeted rate proposals in their local board area (noting that any new local targeted rates and/or BIDs must have been consulted on before they can be implemented).

33.     Proposed changes to the BID targeted rate in this consultation are not in the Waitematā Local Board area. 

34.     The Waitematā Local Board consulted on investigating the feasibility of a new local targeted rate to fund a faster delivery of projects in Newmarket Laneways Plan.  Waitematā received one response to this proposal which was in support of the proposal.

Funding for Locally Driven Initiatives (LDI)

35.     Local boards are allocated funding annually to spend on local projects or programmes that are important to their communities. Local boards can approve LDI capital projects up to $1 million, projects over that amount require approval from the Governing Body. 

36.     Local boards can recommend to the Governing Body to convert LDI operational funding to capital expenditure for 2020/2021 if there is a specific need to do so. Governing Body approval may be needed for the release of local board specific reserve funds, which are funds being held by the council for a specific purpose.

Local board input on regional plans

37.     Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to the context of the strategies, policies, plans, and bylaws of Auckland Council. This report provides an opportunity for the local board to provide input on the proposed Annual Budget.

38.     Local Board Plans reflect community priorities and preferences and are key documents that guide both the development of local board agreements and input into regional plans.

Council-controlled organisation (CCO) review

39.     An independent panel was appointed by Auckland Council to examine three areas: (1) the CCO model, roles and responsibilities, (2) the accountability of CCOs, and (3) CCO culture. Local boards had the opportunity to provide input into this in March 2020.

40.     Auckland Council also consulted on the review of CCOs during the same period as the Annual Budget, from 21 February to 22 March 2020.

41.     After receiving feedback, the panel will report on key issues, community and stakeholder feedback to the council in May 2020.

42.     The panel will provide a final report and recommendations to the council in July 2020.

Types of feedback

43.     Overall Auckland Council received feedback from 4765 people in the consultation period. This feedback was received through:

·    Written feedback – 3820 hard copy and online forms, emails and letters

·    In person – through 58 Have Your Say events and community events.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback received on Waitematā Local Board priorities for 2020/2021

44.     The Waitematā Local Board consulted on the following priorities:

·      Develop 254 Ponsonby Road as a neighbourhood park

·      Fund practical actions in response to council’s climate emergency declaration

·      Support key providers as they address homelessness issues

·      Support local businesses

·      Extend Eastern Bays Songbird Project to Newmarket and Parnell

·      Extend agrichemical free maintenance in parks

·      Enable Māori stories of our parks to be told

·      Deliver on the Urban Ngahere (Forest) Strategy

·      Continue with waterway restoration projects

·      Continue with the Auckland Performing Arts Centre Partnership (TAPAC)

·      Fund arts space coordinator

·      Investigate the feasibility of a targeted rate to fund a faster delivery of projects in the Newmarket Laneways Plan.

45.     Key themes across all feedback received (through written and in person channels) were:

·      Fund the seismic strengthening and restoration of Leys Institute

·      Revitalise St Georges Bay Road

·      More investment needed in environmental programmes

·      More investment needed in Climate change.

Feedback received

46.     The Waitematā Local Board held one Have Your Say event at the local board office on 3 March 2020.  Ten members of the public presented their feedback to the local board, councillors, and staff.

47.     198 submissions provided a response to whether they support the Waitematā Local Board priorities for 2020/2021, showing that the majority of people either support most (39%) or support all (35%) of the local board’s priorities. 

 

48.     People were able to provide comments for their selection but were not required to. 

49.     Comments from respondents that support all of the priorities (35 per cent) support cycleway projects, support the 254 Ponsonby Road project, and support agrichemical-free maintenance of parks.

50.     A third of the comments from respondents that support most of the priorities (39 per cent) object to the closure of Leys Institute and want to see investment in the restoration of the building.  There is a strong environment theme in the remaining comments, wanting more budget to be allocated to environment and sustainability including responding to the climate emergency, planting trees, urban farm, the eastern songbird project, recycling, and better organic waste collection and disposal.  Some respondents want more walking and cycling projects whilst some do not support cycling projects.  A small number of submitters want more focus on improving accessibility in the city centre including footpath improvements and kerb ramps.

51.     Comments from respondents that do not support most of the priorities (12 per cent) are that the restoration of Leys Institute should be prioritised, more focus needed on environment initiatives, and need for more separated cycleways.  A small number said homelessness is a central government issue, and a small number do not support 254 Ponsonby Road.

52.     Over half of the comments from respondents that do not support any of the priorities (13 per cent) are requests for funding towards restoring the Leys Institute.  There are no further themes amongst the remaining responses.

Feedback on other local topics

53.     Key themes across feedback received on other local topics include:

·      Theme 1: Fund the seismic strengthening and restoration of Leys Institute

·      Theme 2: Revitalise St Georges Bay Road, warehouse area.

Requests for local funding

54.     Requests for local funding included:

·      Request 1: Operational funding for The Auckland Performing Arts Centre (TAPAC)

o  The Auckland Performing Arts Centre (TAPAC) received a grant of $85,000 from the Waitematā Local Board in 2019/ 2020 financial year towards operational costs.  TAPAC are requesting ongoing support towards their operational costs.

·      Request 2: $2500 additional funding from Waitematā Local Board for From the Deck

o  From the Deck is received $8,250 from the Waitematā Local Board and $15,000 from the Orakei Local Board in the 2019/2020 financial year towards the Newmarket Stream Community Restoration Project.  From the Deck presented at the Orakei Local Board business meeting requesting $15,000 from each local board in the 2020/ 2021 financial year.  They have submitted that they are requesting a further $2,500 from each local board.

Information on submitters

55.     The tables and graphs below indicate what demographic categories people identified with. This information only relates to those submitters who provided demographic information.

56.     194 submitters that submitted to the Waitematā Local Board as their home board identified their gender.  57 per cent identify as female, 42 per cent identify as male and one per cent identify as gender diverse.

Age

Male

Female

Gender Diverse

< 15

0

0

0

15-24

5

5

0

25-34

5

20

0

35-44

10

13

1

45-54

12

17

0

55-64

17

25

0

65-74

25

20

0

75 +

8

5

0

Total

82

105

1

57.     194 submitters who submitted to the Waitematā Local Board as their home board identified their ethnicity.  Five per cent of the submitters identify as Māori, 60 per cent identify as Pakeha/ NZ European, 17 per cent identify as Chinese, and 10 per cent identify as Pacific.

 

Ethnicity

 

 

#

%

European

124

65%

 

Pakeha/NZ European

115

60%

 

Other European

9

5%

Maori

10

5%

Pacific

22

11%

 

Samoan

2

1%

 

Tongan

0

0%

 

Other Pacific

20

10%

Asian

41

21%

 

Chinese

33

17%

 

Indian

1

1%

 

Other Asian

7

4%

African/Middle Eastern/Latin

0

0%

Other

5

3%

Total people providing ethnicity

192

105%

 

58.     Of the 292 submissions received to the Waitematā Local Board, 44 of the submissions were identified as submitted from an organisation (which includes residents associations, business associations, businesses, universities, non-profit groups and friends of groups).

 

59.     The consultation process does not provide specific weighting for submissions from organisations.  However, organisations have provided the collective views of people within that organisation and can be considered as such.

60.     Eight of the submissions from organisations responded to the question if they support the Waitematā Local Board priorities.  The majority of submissions support all of the board’s priorities (25%) or support most of the board’s priorities (50%).

61.     The key themes in the submissions received from organisations include:

Transport

·      Support for Access for Everyone

·      Concerns with the transparency of the New Zealand Upgrade Programme that Council is working with central government

·      Shortage of designated Goods Service Vehicle parking spaces in the city centre.

Economy

·      Severe impact on businesses from COVID-19, requests council to consider measures to assist businesses and options to defer rates increases, interim rates relief, accelerating the reduction in the business differential and reviewing the targeted rate for accommodation providers

·      Concerns that the impact of COVID-19 may not allow for businesses to fully benefit from the international events such as America’s Cup

·      Some business associations do not support the business differential

·      Support for development response programmes and that all major projects should have a dedicated budget to ensure impacts to businesses are mitigated.

Climate change

·      Supportive of council’s emphasis in the Annual Budget on climate change actions

Community

·      Need for night shelter in the city centre

·      Support the board to strengthen relationships with mana whenua, and concerns of Auckland Transport proposal to relocate the city centre bus terminal to Ngati Whātua Ōrakei land

·      Little improvements made to provide clean toilets, showers and lockers in the city centre

·      Protection to public and residents from dust and noise associated with major projects

·      Shortage of quality open space in the city centre and the commercialisation of the space available.

Overview of feedback received on the Annual Budget from the Waitematā Local Board area

62.     The proposed Annual Budget 2020/2021 sets out our priorities and how we're going to pay for them. The regional consultation on the proposed Annual Budget focused on changes to rates and fees, the key proposals were:

·    waste management targeted rate

·    refuse collection in former Auckland City and Manukau City

·    Waitākere rural sewerage service and targeted rate.

63.     The submissions received from the Waitematā Local Board area on these key issues is summarised below, along with an overview of any other areas of feedback on regional proposals with a local impact.

Waste management targeted rate

64.     Aucklanders were asked about a proposal to increase the waste management targeted rate.

Question 1: Waste management targeted rate

The cost of responsibly dealing with our kerbside recycling (paper, cardboard and plastics) has increased due to international market conditions.

To pay for this we propose to charge only those who use the service by increasing the targeted rate by $19.97 a year or $0.38 a week (the total cost changing from $121.06 to $141.03 incl. GST).

If we do not do this, we would have to fund the shortfall by increasing general rates for all ratepayers, including those who don’t get a kerbside collection service.

65.     The graphs below give an overview of the responses from the Waitematā local bard area.

           

66.     Waitematā received 119 responses to this question, showing that 72 per cent support increasing the targeted rate whereas 24 per cent do not support this.

67.     People were able to provide comments for their selection but were not required to. 

68.     Comments from respondents that support increasing the targeted rate (72%) are that the increase is fair, and that it will encourage waste reduction.

69.     Comments from respondents that do not support the increase (24%) are that revenue and savings should be sought elsewhere, and this increase will discourage recycling and encourage illegal dumping.

Refuse collection in former Auckland City and Manukau City

70.     Aucklanders were asked about a proposal to increase the refuse collection in former Auckland City and Manukau City targeted rate.

 

Question 2: Refuse collection in former Auckland City and Manukau City

In the old Auckland City and Manukau City Council areas, households pay for rubbish through a targeted rate. In other parts of the city, residents pay for their collection via Pay As You Throw. The targeted rate for the Auckland City and Manukau City Council areas no longer meets the cost of collection.

To cover this extra cost we propose increasing the targeted rate in these areas by $14.23 a year or $0.27 a week for a 120 litre bin (the total cost changing from $129.93 to $144.16 incl. GST), and an additional $6.68 a year or $0.13 a week for a large 240 litre bin (the total cost changing from $191 to $211.91 incl. GST).

If we do not do this, we would have to increase general rates for all ratepayers, including those living outside these two areas who would subsidise residents of old Auckland and Manukau cities.

71.     The graphs below give an overview of the responses from the Waitematā Local Board area.

 

72.     Waitematā received 117 responses to this question showing that 72 per cent support increasing the targeted rate for these areas whereas 22 per cent do not support this.

73.     Comments from respondents that support the refuse collection targeted rate increase (72%) are that the increase is reasonable and that the user should pay.  A small number of comments are that the increase will incentivise people to reduce waste.

74.     Comments from respondents that do not support the refuse collection targeted rate increase (22%) are that revenue and savings should be sought elsewhere to cover this cost such as reducing operating costs, or that refuse is the responsibility of everyone and the cost should be subsidised through the general rates.  Others preferred a pay-as-you-throw system such as tags as in other areas of Auckland.

Waitākere rural sewerage service and targeted rate

75.     Aucklanders were asked about a proposal to increase the Waitākere rural sewerage service and targeted rate.

Question 3: Waitākere rural sewerage service and targeted rate

Last year we consulted on removing the septic tank pumpout service funded by a targeted rate. While feedback indicated a willingness to go ahead with the removal of this service in the Henderson-Massey and Upper Harbour local board areas, residents of the Waitākere Ranges local board area said they wanted to keep the service. The cost of delivering this service is higher than the current targeted rate of $198.43.

Our proposal, for those in the Waitākere Ranges local board area who want the service, is to recover the full cost by increasing the targeted rate to between $260 and $320 a year (incl. GST). This increase would apply from July 2021.

If we do not do this, the council could end the service, or continue to subsidise the cost of the service to septic tank users in the Waitākere Ranges local board area from all general ratepayers, including those who don’t use the service.

76.     The graphs below give an overview of the responses from the Waitematā Local Board area.

             

77.     Waitematā received 100 responses to this question.  71 per cent support continuing the service by increasing the targeted rate, 20 per cent support ending the service, and nine per cent support subsidising the service to septic tank users in the Waitākere Ranges local board area from all general ratepayers.

78.     Comments from respondents that support increasing the targeted rate (71%) are that it is fair that the user pays.  Some comments are concerns that removing the service would have a negative environmental impact.

79.     Comments from respondents that support ending the service (20%) are concerns about the fairness of removing the service from other areas whilst not removing the service from west Auckland.  A small number of comments are that septic tanks are unsustainable.

80.     Comments from respondents that support subsidising the cost of this service through all general ratepayers (9%) are that it is the responsibility of everyone to provide environmental benefits and one commented that he is happy to subsidise the cost.  One respondent is concerned of the affordability of increasing the targeted rate.

Other feedback

81.     Aucklanders were asked what is important to them and if they had any feedback on any other issues. This could include the key topics of how we charge for pool fencing inspections, and adjusting our fees and charges.

82.     Waitematā received 14 responses to how pool fencing inspections are charged. 29 per cent of respondents support the proposal of replacing the onsite inspection cost with an annual targeted rate, 57 per cent do not support the proposal and 14 per cent selected other.

 

83.     There are no themes identified in the comments provided by the respondents to this question.  A small number who responded ‘do not support’ misunderstood the proposal and thought that it was proposed that inspections would be held annually as well as the charges.

Feedback on the draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2020/2021

84.     Feedback was received from the Waitematā Local Board area on the draft Tūpuna Maunga o Tamaki Makaurau Authority – Operational Plan 2020/2021.

85.     Waitematā received six comments on the draft plan.  Many comments are concerns about the felling of exotic trees.  Other comments support the values of the Tamaki Makaurau Authority but are concerned that the draft plan fails to uphold the values.

Feedback on other regional proposals with a local impact

86.     Feedback was received from the Waitematā Local Board area on other regional proposals with a local impact.

87.     Waitematā received 66 submissions that requests funding to be prioritised towards seismic strengthening and restoring the Leys Institute.

88.     Waitematā received 45 submissions that requested funding towards the revitalisation of St Georges Bay Road warehouse area.

Tauākī whakaaweawe āhuarangi

Climate impact statement

89.     The decisions recommended in this report are procedural in nature. New targeted rates and the release of reserve funds will not have any climate impacts themselves.

90.     Some of the proposed projects these would fund may have climate impacts. The climate impacts of any projects Auckland Council chooses to progress with as a result of this, will be assessed as part of the relevant reporting requirements.

91.     Some of the proposed projects these would fund will be specifically designed to mitigate climate impact, build resilience to climate impacts, and restore the natural environment.

92.     As part of the consultation, the Waitematā Local Board consulted on a priority to deliver actions from its Urban Ngahere (Forest) Strategy.  The delivery of this strategy aims to grow and protect the urban forest in the area to mitigate climate impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

93.     The Annual Budget is an Auckland Council Group document and will include budgets at a consolidated group level. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

94.     Local board decisions and feedback are being sought in this report. Local boards have a statutory role in providing local board feedback on regional plans.

95.     Local boards play an important role in the development of the Annual Budget. Local board agreements form part of the Annual Budget. Local board nominees have also attended Finance and Performance Committee workshops on the Annual Budget.

Tauākī whakaaweawe Māori

Māori impact statement

96.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate council’s responsiveness to Māori.

97.     Local board plans, which were developed in 2017 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and the wider Māori community.

98.     The analysis included submissions made by mana whenua and the wider Māori community who have interests in the rohe / local board area.

99.     Ongoing conversations between local boards and Māori will assist to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

100.   Some of the proposed projects these would fund may have impacts on Māori. The impacts on Māori of any projects Auckland Council chooses to progress with as a result of this, will be assessed as part of the relevant reporting requirements.

101.   The Waitematā Local Board consulted on a priority to enable the unique Māori stories of its parks to be told.  This priority aims to improve outcomes for Māori identity and wellbeing.

Ngā ritenga ā-pūtea

Financial implications

102.   This report is seeking local board decisions on financial matters in local board agreements that need to then be considered by the Governing Body.

103.   Local boards are also providing input to regional plans. There is information in the consultation material for each plan with the financial implications of different options.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

104.   Local boards are required to make recommendations on these local financial matters for the Annual Budget by 15 May 2020, to enable the Governing Body to make decisions on them when considering the Annual Budget in May.

Ngā koringa ā-muri

Next steps

105.   Local boards will approve their local board agreements and corresponding work programmes.

106.   Recommendations and feedback from local boards will be provided to the relevant governing body committees for consideration during decision making at the Governing Body meeting.

107.   The dates of these meetings are yet to be determined as the impacts of the COVID-19 pandemic and lockdown are taken into account.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Caroline Teh - Local Board Advisor - Waitematā

Authoriser

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

05 May 2020

 

 

Waitematā Local Board feedback on the draft Government Policy Statement on Land Transport for 2020/21 – 2030/31

File No.: CP2020/04657

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek formal input from the Waitematā Local Board on the draft Government Policy Statement on Land Transport for 2020/21 – 2030/31.

Whakarāpopototanga matua

Executive summary

2.       The Government has released a draft of the Government Policy Statement on Land Transport (GPS2021) for 2021/22– 2030/31 for review and feedback. It is open for public submission from 19 March 2020 with a closing date 11 May 2020.

3.       The draft National Rail Plan (NRP) is open for public submission over the same period.

4.       GPS2021 sets out the government’s priorities for expenditure from the National Land Transport Fund over the next 10 years. The GPS2021 identifies four strategic priorities for land transport – Safety, Better Travel Options, Improving Freight Connections and Climate Change.

5.       The GPS2021 sets out the government’s priorities for expenditure from the National Land Transport Fund over the next 10 years. It guides the allocation of around $4 billion a year from the fund by the New Zealand Transport Agency, setting out how funding is allocated between high-level activities such as road safety policing, state highways, local roads, public transport and other modes of transport. It is not locally-specific. Council’s Long-term Plan and the Regional Land Transport Plan are where local specific decisions will be made and where local boards input into these decisions.

6.       The strategic priorities for GPS 2021 are:

·      Safety: Develop a transport system where no-one is killed or seriously injured

·      Better Travel Options: Provide people with better travel options to access places for earning, learning, and participating in society

·      Improving Freight Connections: Improve freight connections to support economic development

·      Climate Change: Transform to a low carbon transport system that supports emission reductions aligned with national commitments, while improving safety and inclusive access.

7.       The NRP establishes the government’s vision and strategic investment priorities for rail for the next 10 years. It provides the context for a Rail Network Investment Programme to be developed by KiwiRail.

8.       The NRP supports the government’s intent for a longer-term outlook for planning and funding for rail.

9.       These investment priorities are generally well aligned with Council’s priorities identified in the Auckland Plan 2050.

10.     Local boards have opportunity to provide feedback on this policy statement. Local board feedback will be attached to the council submission when it goes to Government.

11.     The table below sets out the key timeframes for local board input into the Draft GPS 2021:

 

Date

Action

15 April 2020

Deadline for local board formal feedback so it can be reported at the 30 April Emergency Committee.

30 April 2020

Report to the Emergency Committee

10 May 2020

Deadline for local board formal feedback so it can be appended to the final Auckland Council submission

11 May 2020

Closing date for submissions

 

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      provide feedback on the draft Government Policy Statement on Land Transport for 2020/21 – 2030/31.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Carlos Rahman - Senior Engagement Advisor

Authoriser

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

05 May 2020

 

 

Local board feedback for inclusion in Auckland Council submissions

File No.: CP2020/03957

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To recommend that the Waitematā Local Board delegate authority to the local board chair to submit the local board’s formal views for inclusion in Auckland Council submissions to Central Government and other councils, where this feedback is due before a local board meeting.

Whakarāpopototanga matua

Executive summary

2.       Central Government (and other councils) seek feedback through public consultation on bills, inquiries and other key matters. The consultation timeframes vary between four and eight weeks.

3.       The Governing Body is responsible for making official submissions to Central Government on most matters except for submissions to government on legislation where it specifically relates to a local board area. Where the Governing Body decides to make an official submission on a Central Government matter, staff work to develop a draft submission for consideration by the Governing Body and will call for local board input so it can be incorporated. The Auckland Council submission needs to be approved within the consultation timeframes set by Central Government.

4.       Local board input is required to be approved by the local board. Where local boards are unable to make these decisions at a local board meeting due to the constrained timeframes, another mechanism is required. In situations where local boards prefer not to use the urgent decision process, local boards sometimes provide informal feedback that is endorsed at the next business meeting. This is not considered best practice because the local board input can be challenged or changed at ratification or approval stage, which leads to reputational risk for the council.

5.       In situations where timeframes don’t allow reporting to formal business meetings, staff recommend that the local board either uses the urgent decision process or delegates authority to the chair to approve and submit the local board’s input into Auckland Council submissions. Both options provide an efficient way to ensure that local board formal input is provided when external parties set submission deadlines that don’t allow formal input to be obtained from a local board business meeting.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      delegate authority to the chair to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils.

b)      note that the local board can continue to use its urgent decision process to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, if the chair chooses not to exercise the delegation sought in recommendation (a).

c)      note that this delegation will only be exercised where the timeframes do not allow for local board input to be considered and approved at a local board meeting.

d)      note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the next local board meeting agenda for the public record.

 

Horopaki

Context

6.       Government departments, parliament, select committees and other councils seek feedback on issues using both formal and informal consultation opportunities. Auckland Council has an ongoing opportunity to provide advocacy on public policy matters and this is often done by making a public submission. Submissions can be provided on other council’s plans, on policy and legislative reviews or on an agency’s proposed strategy.

7.       Council submissions are the formal responses to the public consultation opportunities that are open to everyone, including all Aucklanders.

8.       Under the Local Government (Auckland Council) Act 2009 the Governing Body must consider any views and preferences expressed by a local board, where a Governing Body decision affects or may affect the responsibilities or operation of the local board or the well-being of communities within its local board area.

9.       Under the current allocation of decision-making responsibility, the Governing Body is allocated decision-making responsibility for “submissions to government on legislation including official submissions of Auckland Council incorporating local board views”. Local boards are allocated decision-making for “submissions to government on legislation where it specifically relates to that local board area only”.

10.     Central Government agencies set the deadlines for submissions which are generally between four to eight weeks. These timeframes do not usually allow for formal reporting to local boards to input into the council submission. In situations where local boards prefer not to use the urgent decision process, local boards can sometimes provide informal feedback that is endorsed at the next business meeting. This is not considered best practice because the local board input can be challenged or changed at ratification or approval stage, which leads to reputational risk for council.

11.     Providing a delegation for Central Government submissions provides local boards with another option to give formal local views within prescribed timeframes.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     There are five options available to local boards to approve their formal views and input on submissions to Central Government. Where this input is sought within a time constrained process and is due before a meeting of the local board, only four of these options will be available.

Table 1: Options for mechanisms through which the local boards can approve their formal views on Auckland Council submissions to Central Government and other councils

Options

Pros

Cons

1.   Local board input approved at a business meeting

·     Decision is made and adopted in a public meeting (transparency of decision making).

·     All local board members have the opportunity to make the formal decision.

·     Local board meeting schedules and agenda deadlines often don’t align with external agency deadlines.

2.   Local board input approved at an extraordinary meeting of the local board

·     Provides a mechanism for local boards to provide their formal views where submission deadlines do not align with local board meeting schedules.

·     Decision is made and adopted in a public meeting (transparency of decision making).

·     All local board members have the opportunity to make the formal decision.

·     Extraordinary meeting needs to be called by a resolution (requires anticipation by the local board) or requisition in writing delivered to the Chief Executive. The process usually requires a minimum of three clear working days.

·     There are additional costs incurred to run an unscheduled meeting.

·     It may be difficult to schedule a time when enough local board members can attend to achieve a quorum.

3.   Local board input approved using urgent decision mechanism (staff recommend this option)

·     It provides a mechanism for local boards to provide their formal views where submission deadlines do not align with local board meeting schedules.

·     Local board input can be submitted once the Chair, Deputy Chair and Relationship Manager have received the report providing the local board views and input.

·     The urgent decision needs the sign-off from two local board members (ie the Chair and Deputy Chair), rather than just one.

·     The decision is not made in a public meeting. It may be perceived as non-transparent decision-making because it is not made by the full local board.

·     Chair and deputy may not have time to properly consult and ascertain view of the full local board.

4.   Local board input approved by the chair who has been delegated authority from the local board (staff recommend this option where local boards choose not to use the urgent decision process)

·     It provides a mechanism for local boards to provide their formal views where submission deadlines do not align with local board meeting schedules and local boards don’t want to use the urgent decision process.

·     Local board input can be submitted as soon as possible after the local board views and input have been collated and discussed by the local board members.

·     Decision is not made in a public meeting. It may be perceived as non-transparent decision-making because it is not made by the full local board.

·     The chair who has the delegated authority may not have time to properly consult and ascertain views of the full local board.

5.   Local board input submitted and ratified at a later date

·     Local board informal input can be submitted as soon as possible after the local board views and input have been collated and discussed by the local board members.

·     Local board input submitted is considered to be the informal views of the local board until they are approved.

·     Local board input can be challenged or changed at ratification or approval stage.

·     Decision to ratify informal views, even if made in a public meeting, is unable to be changed in the council submission (can be perceived as non-transparent decision-making).

·     Inclusion of informal views in the Auckland Council submission will be at the discretion of the Governing Body. These may be included with caveats noting the views have not been ratified by the local board.

·     If the local board changes its views, there is a reputational risk for the council.

 

13.     Options one, two and three are already available to local boards and can be utilised as required and appropriate. Option one should always be used where timeframes allow reporting. Option four requires a delegation in order for a local board to utilise this mechanism and should be used only when timeframes don’t allow reporting to a business meeting.

14.     Local boards who wish to utilise option four are requested to delegate to the chair as this fits within the leadership role of the chair and they are more likely to be available because the chair is a full-time role. The role of this delegated member will be to attest that the approved and submitted input constitutes the views of the local board. The input should then be published with the agenda of the next formal business meeting of the local board to provide transparency. The delegate may choose not to exercise their delegation if the matter is of a sensitive nature and is something that the full board should consider at a business meeting.

15.     Each local board will be in charge of its own process for considering and developing their local board input that will be approved by the delegated member. This can include discussions at workshops, developing ideas in a small working group or allocating it to an individual member to draft.

16.     Where local boards do not wish to delegate the views to the chair, the recommended option is to use the urgent decision mechanism (where deadlines don’t align with local board reporting timeframes). The mechanism requires a staff report and the decision to be executed by three people (the Chair, Deputy Chair and the Relationship Manager). Local board input can be submitted within one to two days after the local board views and input have been collated and discussed by the local board members.

17.     Option five is not considered best practice and local boards are strongly discouraged from using this.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     This report proposes a delegation to ensure that staff can undertake the preparation of submissions in a timely manner, while receiving formal local board input on matters that are of local board importance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     This report seeks to establish a specific delegation for the local board chair.

21.     Any local board member who is delegated responsibilities should ensure that they represent the wider local board views and preferences on each matter before them.

Tauākī whakaaweawe Māori

Māori impact statement

22.     A decision of this procedural nature is not considered to have a positive or negative impact for Māori.

Ngā ritenga ā-pūtea

Financial implications

23.     A decision of this procedural nature is not considered to have financial implications on Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     If local boards choose to delegate to provide their formal views on Auckland Council submissions, there is a risk that this mechanism is perceived as non-transparent decision-making because it is not made by the full local board. This can be mitigated by publishing the submitted local board input on the next agenda.

25.     There is also a risk that the chair who has the delegated authority may not have time to properly consult and ascertain views of the full local board. This can be mitigated by encouraging the local board to collectively discuss and agree their input before it is submitted by the member who has been delegated authority.

Ngā koringa ā-muri

Next steps

26.     On those occasions where it is required, the delegation will be used to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Carol Stewart - Senior Policy Advisor

Authoriser

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

05 May 2020

 

 

Waitematā Local board feedback on the Rating of Whenua Maori Ammendment Bill

File No.: CP2020/04899

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board feedback for the Auckland Council submission on the Local Government (Rating of Whenua Māori) Amendment Bill.

Whakarāpopototanga matua

Executive summary

2.       Central Government has released the Local Government (Rating of Whenua Māori) Amendment Bill (the Bill) for feedback.

3.       This Bill intends to support the development of housing on Māori land and modernise rating legislation affecting Māori land. The Bill proposes legislative amendments to:

·    expand the categories of non-rateable Māori land

·    empower council to write off arrears that cannot be recovered

·    enable users of a part of a Māori freehold land rating unit to be rated separately and to access the rates rebate scheme

·    treat rating units of Māori freehold land used as a single economic unit as a single unit for rating purposes to reduce the number of fixed charges that apply

·    require council to consider offering rates remissions for Māori freehold land being developed

·    protect Māori freehold land that was converted to general land under the Māori Affairs Amendments Act 1967 (MAAA 1967)

4.       The Bill can be found here:

http://legislation.govt.nz/bill/government/2020/0226/latest/LMS290544.html

5.       A summary of the legislative amendments, compared to the current legislative position, and council’s own rates policies, can be found in Attachment B to this report.

6.       Further information and summary documents on the Local Government (Rating of Whenua Māori) Amendment Bill can be found here:

https://www.parliament.nz/en/pb/bills-and-laws/bills-proposed-laws/document/BILL_94968/local-government-rating-of-whenua-m%c4%81ori-amendment-bill

7.       The Bill is currently with the Māori Affairs Select Committee. The submission period has now been extended to 17 May 2020. This allows the opportunity for local boards to submit feedback on the Bill.

8.       In the Waitematā Local Board area there are 9 Māori freehold land properties – these were general native endowments/reserves created in the 19th century. There is also one customary land property (customary land is land that has never had freehold title issued) and one general land property.

9.       None of the above properties are in arrears.

10.     Formal feedback from local boards will be appended to the council’s submission (draft attached as attachment A). Feedback from boards is required by 12 noon on 8 May 2020. A report will be presented to the council Emergency Committee in mid May 2020.

11.     The closing date for submissions is 17 May. A copy of final council submission will be circulated to Governing Body members, local board members and the Independent Māori Statutory Board on 19 May.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      provide the Waitematā Local Board feedback on the Local Government (Rating of Whenua Māori) Amendment Bill

b)      delegate to the chair of the Waitematā Local Board to authorise any minor amendments and corrections to the submission.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Submission on Local Government Rating of Whenua Maori Bill v6

135

b

Comparison of Amendments to Current Legislation and Council Policy

145

c

Maori Land in Auckland

149

     

Ngā kaihaina

Signatories

Author

Carlos Rahman - Senior Engagement Advisor

Authoriser

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

05 May 2020

 

 


 


 


 


 


 


 


 


 


Waitematā Local Board

05 May 2020

 

 


 


 


Waitematā Local Board

05 May 2020

 

 


 


Waitematā Local Board

05 May 2020

 

 

Urgent Decision - Waitematā Local Board feedback on Accessible Streets Regulatory Package

File No.: CP2020/05031

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the decision made under urgency to approve the local board feedback on the Accessible Streets Regulatory Package.

Whakarāpopototanga matua

Executive summary

2.       Waka Kotahi NZ Transport Agency is consulting on a collection of rule changes known as the Accessible Streets Regulatory Package.

3.       The package consists of nine proposals intended to support and improve accessible and affordable transport, safety and liveable cities.

4.       The package will clarify:

·    the types of vehicles and devices allowed on footpaths, shared paths, cycle paths and cycle lanes

·    how devices can use these spaces

·    how road controlling authorities may regulate pedestrians, devices and spaces like footpaths

·    propose changes to the priority given to a range of road users to remove barriers to walking, device use and cycling.

5.       The package generally aligns with the strategic direction of the Council as set out in the Auckland Plan 2050 and other plans such as the draft Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Framework.

6.       The Waitematā Local Board plan 2017 included the objective ‘To improve road safety for all users’.  This objective sits under outcome five ‘An accessible, connected and safe transport network with well-designed streets’, with a key initiative to advocate to NZTA to ‘change the give way rule at side street crossings to favour pedestrians.’  This was also a key advocacy area in the 2019/2020 Waitematā Local Board Agreement.

7.       Submissions on the package closed on Wednesday, 22 April 2020.

8.       Local board views were requested by Friday 17 April so that they could be appended to the council submission to the Waka Kotahi NZ Transport Agency.

9.       The agreed urgent decision process under local board resolution (WTM/2019/259) was followed to enable the timely approval of local board feedback. This was required because the deadline for local board submissions was 17 April 2020 and the next local board meeting was not scheduled until 5 May 2020.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the urgent decision dated 15 April 2020 for approval of the Waitematā Local Board feedback on the Accessible Streets Regulatory Package

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent Decision - Approve feedback on Accessible Streets Regulatory Package

153

b

Waitematā Local Board feedback on Accessible Streets Regulatory Package

157

     

Ngā kaihaina

Signatories

Author

Carlos Rahman - Senior Engagement Advisor

Authoriser

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

05 May 2020

 

 


 


 


Waitematā Local Board

05 May 2020

 

 


 


 


 


 


 


 


 


Waitematā Local Board

05 May 2020

 

 

Urgent decision request of the Waitematā Local Board to alter resolution WTM/2020/57

File No.: CP2020/04387

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To enable the local board to receive the decision made under urgency to alter the time for the additional meeting to be held on 5 May 2020 at 4.30pm [WTM/2020/57] to the earlier start time of 1.00pm.

Whakarāpopototanga matua

Executive summary

2.       The Waitematā Local Board agreed at the 17 March 2020 business meeting to add an additional meeting into the 2019-2022 meeting schedule for the 5 May at 4.30pm.

3.       The purpose of the additional meeting was to accommodate the Annual Budget 2020/2021 timeframes.

4.       At the time the decision was made it was anticipated that the scheduled meeting would only involve one agenda item on the Annual Budget.  It was therefore agreed that the meeting would start at the later time of 4.30pm.

5.       At 11.59pm Wednesday 25 March the country entered into lockdown in response to the COVID-19 pandemic.

6.       Due to there not being any critical or significant decisions on the agenda for the 21 April 2020 business meeting the chair agreed to cancel the scheduled meeting and defer the items to the next scheduled meeting of the 5 May 2020.

7.       This would also allow the council to assess and trial the required technology that would enable the business meeting to be undertaken virtually and meet the legislative requirements outlined in the COVID-19 Response (Urgent Management Measures) Legislation Act 2020 (the Act).

8.       To accommodate an extended agenda on the 5 May 2020 it was recommended that the meeting time be changed from 4.30pm to 1pm which would also align with the normal meeting times for the Waitematā Local Board.

9.       It was also recommended that the venue location be changed from the Waitematā Local Board office at 52 Swanson Street, Auckland Central to the Town Hall, Council Chamber.  The larger council chamber would accommodate the ability to achieve the required 2m physical distancing if physical meetings were to be allowed.

10.     It is now known that New Zealand will be at level 3 on 5 May 2020 and therefore the meeting will be undertaken virtually via Skype for business.


 

 

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)       receive the urgent decision dated 7 April 2020 to alter resolution WTM/2020/57 and change the start time of the 5 May 2020 business meeting to 1pm.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent decision to alter resolution WTM/2020/57 to start 5 May 2020 business meeting at 1pm

167

     

Ngā kaihaina

Signatories

Author

Priscila  Firmo - Democracy Advisor

Authoriser

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

05 May 2020

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


Waitematā Local Board

05 May 2020

 

 

Chair's Report

 

File No.: CP2020/04715

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update on projects, meetings and other initiatives relevant to the local board’s interests.

 

Ngā tūtohunga / Recommendation

That the Waitematā Local Board:

a)      receive the Chair’s report for the period March – April 2020.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

R Northey chair report April 2020

173

     

Ngā kaihaina / Signatories

Author

Priscila  Firmo - Democracy Advisor

Authoriser

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

05 May 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Waitematā Local Board

05 May 2020

 

 

Board member reports

 

File No.: CP2020/04717

 

  

 

Whakarāpopototanga matua / Executive summary

1.       An opportunity is provided for board members to update the board on projects/issues they have been involved with since the last meeting.

 

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      receive the written reports from members A Avendaño Christie, A Bonham and G Gunthorp, and the verbal board member reports for the period March - April 2020.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

A A Christie board member report April 2020

195

b

A Bonham board member report April 2020

197

c

G Gunthorp board member report April 2020

207

     

Ngā kaihaina / Signatories

Author

Priscila  Firmo - Democracy Advisor

Authoriser

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

05 May 2020

 

 


 


Waitematā Local Board

05 May 2020

 

 


 


 


 


 


 


 


 


 


Waitematā Local Board

05 May 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


Waitematā Local Board

05 May 2020

 

 

Governance Forward Work Calendar

 

File No.: CP2020/04718

 

  

 

Whakarāpopototanga matua / Executive summary

1.       Attached is a copy of the governance forward work calendar for the Waitematā Local Board which is a schedule of items that will come before the local board at future business meetings.

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)      receive the governance forward work calendar May 2020 attached to the agenda.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance work forward calendar May 2020

221

     

Ngā kaihaina / Signatories

Author

Priscila  Firmo - Democracy Advisor

Authoriser

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

05 May 2020

 

 


 


Waitematā Local Board

05 May 2020

 

 

Waitematā Local Board Workshop Records

 

File No.: CP2020/04713

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       The purpose of this report is to present the Waitematā Local Board workshop records to the board.  Attached are copies of the proceeding records taken from the workshops held on:

·        24 March 2020

·        31 March 2020

·        7 April 2020

·        21 April 2020

         

 

Ngā tūtohunga / Recommendation/s

That the Waitematā Local Board:

a)   receive the workshop proceeding records for the meetings held on 24 March 2020, 31 March 2020, 7 April 2020, 21 April 2020, 28 April 2020.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Waitematā Local Board Workshop Record

225

     

Ngā kaihaina / Signatories

Authors

Priscila  Firmo - Democracy Advisor

Authorisers

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

 


Waitematā Local Board

05 May 2020