Agenda of Waitematā Local Board

Waitematā Local Board

19 May 2020

Endorsing Business Improvement District (BID) targeted rates for 2020/2021

File No.: CP2020/05106

Te take mō te pūrongo

Purpose of the report

1. To seek local board endorsement to recommend that the Governing Body sets the targeted rates for the Heart of the City, Karangahape Road (K’ Road), Newmarket, Parnell, Ponsonby and Uptown Business Improvement District (BID) programmes for the 2020/2021 financial year.

Whakarāpopototanga matua

Executive summary

2. Business Improvement Districts (BIDs) are rohe within Tāmaki Makaurau where local business and property owners have agreed to work together to improve their business environment, promote innovation and attract new businesses and customers.

3. Auckland Council supports business associations operating BID programmes by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a BID grant to the relevant business association.

4. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BIDs. One of these is to annually recommend BID targeted rates to the Governing Body.

5. Each business association operating a BID programme sets the BID grant amount at its Annual General Meeting (AGM) when members vote to approve an operational budget for the following financial year. This budget funds the implementation of a business plan that delivers programmes based on each BID’s strategic priorities.

6. With the support of their members and based on approved business plans, two of the six BID-operating business associations within the Waitematā Local Board area proposed increases to their BID targeted rates for the 2020/2021 financial year. They are Ponsonby (up 10% to $570,618) and Uptown (up 7.5% to $317,000).

7. In the wake of COVID-19 disruption, three business associations rescinded decisions to increase their BID levies taken at their respective AGMs. Instead, Newmarket will keep its BID grant amount at $1,691,613; Parnell maintains the $855,000 status quo for 2020/2021; and K’ Road will repeat its 2019/2020 sum of $435,428.

8. Tāmaki Makaurau’s largest business improvement district, Heart of the City, proposed no increase to its current figure of $4,782,614.

9. The business associations operating BID programmes are incorporated societies that are independent of the council. However, to sustain public trust and confidence in the council, there needs to be a balance between the BIDs’ independence and the accountability for monies collected by a public sector organisation.

10. For the council to be confident that the funds provided to the BIDs are being used appropriately, the council requires the BIDs to comply with the Business Improvement District (BID) Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi), known as the BID Policy.

11. The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

12. Staff are satisfied the Heart of the City, K’ Road, Newmarket, Parnell, Ponsonby and Uptown business associations sufficiently comply with the BID Policy.

13. Staff propose the Waitematā Local Board receives this report and recommends to the Governing Body the setting (striking) of the BID targeted rates sought by the six business associations. Note: The Uptown BID boundary overlaps the Waitematā and Albert-Eden Local Board areas.

14. After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2020. This will enable the business associations to implement programmes that contribute towards an innovative, productive and resilient local economy, thereby supporting the economic aspirations of the Waitematā Local Board Plan 2017.

15. Like all BID-operating business associations, Waitematā’s six BIDs will continue to play an important role in supporting their members facing two global challenges. Firstly, helping local businesses throughout the COVID-19 alert stages and, secondly, responding to the world’s climate change emergency with an increased focus on sustainability.

Ngā tūtohunga

Recommendation

That the Waitematā Local Board:

a) recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2020/2021 for the following Business Improvement District (BID) programmes:

i. $4,782,614 for Heart of the City Incorporated.

ii. $435,428 for Karangahape Road Business Association Incorporated.

iii. $1,691,613 for Newmarket Business Association Incorporated.

iv. $855,000 for Parnell Business Association Incorporated.

v. $570,618 for Ponsonby Business Association Incorporated.

vi. $317,000 for Uptown Incorporated.

Horopaki

Context

BID programmes promote economic well-being and collaboration with the council

16. Tāmaki Makaurau is growing fast and is projected to include another one million people in the next 30 years. This level of growth presents challenges and opportunities for Auckland’s city centre, town centres and commercial precincts.

17. Business Improvement Districts (BIDs) are rohe within Auckland where local businesses and property owners have agreed to work together, with support from the council, to improve their business environment, encourage innovation and attract new businesses and customers.

18. BID programmes provide the opportunity for the council group to partner with business associations to seize on the opportunities from Auckland’s growth and respond locally to changing economic conditions.

19. BID programmes encourage collaboration to achieve greater local outcomes. They provide a mechanism to enable local boards to engage with the business sector in local town centres and business areas in a coordinated way.

BIDs provide essential support in the economic recovery from COVID-19

20. The economy has been heavily impacted by the COVID-19 pandemic and related lockdown, including both retail-based town centres, the city centre and commercial precincts.

21. BID-programme operating business associations now, more than ever, provide the local business leadership required to help businesses recover from the seismic economic shock and transition to a viable future state.

BIDs are funded by a targeted rate on business ratepayers within a set area

22. BID programmes are funded by a targeted rate applied to all commercially rated properties within a designated area around the city centre, town centre or commercial precinct.

23. Auckland Council supports business associations operating BID programmes by collecting the targeted rates and providing these funds, in their entirety, by way of a BID grant to the relevant business association.

24. This revenue is paid to the business associations every quarter to provide a regular and sustainable income stream to implement an agreed work programme.

The BID Policy is the mechanism to ensure accountability for BID targeted rates

25. Auckland Council’s Business Improvement District (BID) Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi) ensures accountability for BID targeted rate funding and encourages good governance and programme management.

26. The policy outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, amalgamating and disestablishing BIDs; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements.

Diagram A: From calculation to approval, how the BID targeted rate is set.

The business association sets the BID grant amount to deliver its work programme

27. BID-operating business associations are provided with a rate modelling spreadsheet to help with their budget decision-making. The spreadsheet models any proposed changes to their current BID grant amount and, most importantly, how that influences the BID targeted rate for everyone who will pay it. When considering a change to the BID grant amount, BIDs must take into account what the local businesses and property owners can afford.

28. Each BID prepares an annual business plan for the following financial year that will deliver programmes based on their strategic priorities and financial parameters.

29. The cost of implementing that business plan is set out in an annual budget that the BID’s board (governing committee) agrees will be recommended for approval by the business association membership.

30. The AGM provides the forum where members vote to approve the operational budget and, in doing so, set the requisite BID grant amount for the following financial year.

31. However, in the wake of changing economic conditions such as those caused by the COVID-19 pandemic, a business association’s board can opt to rescind, or reduce the level of any proposed increase to the targeted rate. The boards of K’ Road, Newmarket and Parnell took that option in April 2020, reversing their respective AGM’s decision to increase their BID targeted rate and reverting to the financial status quo.

Local boards are responsible for recommending the targeted rate if a BID complies with the BID Policy

32. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BIDs. One of these is to annually recommend BID targeted rates to the Governing Body. The local board should recommend the setting of the targeted rate if it is satisfied that the BID is substantially complying with the BID Policy.

33. BID programme managers Viv Beck (Heart of the City), Michael Richardson (K’ Road), Mark Knoff-Thomas (Newmarket), Cheryl Adamson (Parnell) and Brent Kennedy (Uptown) have addressed the local board to update members on the progress towards achieving their respective BID’s business and strategic plans. Ponsonby’s Viv Rosenberg was unable to present due to the COVID-10 level 4 lockdown, however a report on Ponsonby’s achievements and opportunities has been sent to local board members for review.

34. The Waitematā Local Board approved a similar recommendation for the BID programmes last year (resolution number WTM/2019/79), as did 17 other local boards that have BID programmes operating in their rohe.

The Governing Body sets the targeted rate when it approves the Annual Budget

35. The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Budget 2020/2021 and its setting (striking) of the targeted rates.

36. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorized to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Tātaritanga me ngā tohutohu

Analysis and advice

37. BID programmes are operated by independent business associations, and their programmes and services are provided according to their members’ stated priorities.

In recognition of their independent status, the BID Policy does not prescribe standards for programme effectiveness. That is for the business association members to determine.

Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

All six business associations comply with the BID Policy

38. Staff are satisfied the Heart of the City, K’ Road, Newmarket, Parnell, Ponsonby and Uptown business associations have sufficiently met the requirements of the BID Policy.

39. Staff require BID-operating business associations to provide to the council the following documents, and stay in touch with their local board(s) at least once a year:

· Current strategic plan – evidence of achievable medium to long-term opportunities.

· Audited accounts – assurance that the BID-operating business association is managing its members’ BID targeted rate funds responsibly.

· Annual report on the year just completed – evidence that programmes are addressing priority issues that benefit BID targeted ratepayers.

· Business plan for the coming year – detailed one-year programme, based on the strategic plan, to be achieved and resourced.

· Indicative budget for the following year – Auckland Council’s Annual Budget requires targeted rates to be identified a year in advance to inform the Annual Budget process which sets all rates.

· Board Charter – establishes guidelines for effective board governance and positive relationships between the association and its members.

· Annual Accountability Agreement – certification that these requirements have been met.

· Programme Agreement – a good faith agreement between each BID-operating business association and the council that sets basic parameters of the council-business association relationship.

· AGM minutes - provisional minutes of each business association’s 2019 AGM meetings which contain the resolution, voted on by members, confirming the BID grant amount for the following financial year.

36. In addition, BID-operating business associations must inform the council staff of progress with other compliance requirements, including:

· Incorporated Society registration – a current registration of the business association along with all required documents up to date.

· Key initiatives – activities identified to be advanced in the next financial year.

· Resolving problems or issues, if any – problems or issues that have an impact on the governance or operation of the BID programme.

37. The BID Policy sets an annual compliance deadline of 10 March for the information to be forwarded to the council. The table below summarises the requirements for the six BIDs within the Waitematā Local Board area as of 10 March 2020.

Table 1: Business associations’ compliance with the BID Policy

Requirement FY 2018/2019
Strategic Plan
Audited financials
Annual Report
Business Plan
Indicative budget
Board Charter
Annual Accountability Agreement
Annual meeting w/ local board	3 March	3 March	11 Feb	11 Feb	Report to be provided	25 Feb
Programme Agreement
Incorporated society registration
Key initiatives	Refocused on business recovery + Shop Local campaigns
Key initiatives	CRL/devt response; Street Guardians; AC36; night time economy	CRL/street-scape upgrade dev response; crime prev; digital comms’ WebApp	Laneways funding; embrace diversity; advocacy; WebApp	Parnell Plan; advocacy; ‘the space to be’; CCTV; marketing; WebApp	Expansion plan deferred; Laneways + Pathways; events; WebApp	On the rise digital marketing, video story-telling; CRL; WebApp
2019 AGM provisional minutes		*Rate rise rescinded	*Rate rise rescinded	*Rate rise rescinded
Resolving problems or issues	Nothing to record	Nothing to record	Nothing to record	Nothing to record	Nothing to record	Nothing to record

38. As Heart of the City, K’ Road, Newmarket, Parnell, Ponsonby and Uptown business associations have met the requirements of the BID Policy, staff advise the local board to recommend to the Governing Body the setting (striking) of the targeted rates.

Two business associations increased their BID grants, four maintain status quo (after three rescind rate rise decisions)

39. As shown in Table 2 below, two of the six BID-operating business associations still propose increases to their BID targeted rates for the 2020/2021 financial year. The increased revenue, supported by members at their respective AGMs, will fund a range of initiatives and service level improvements as indicated in Table 1 (key initiatives).

40. Ponsonby Business Association’s 10% ($51,875) increase takes its 2020/2021 BID grant to $570,618.

41. Uptown Inc. members voted for a 7.5% ($22,109) increase to set a new BID targeted rate of $317,000 for the next financial year.

42. At their 2019 AGM, Newmarket Business Association members supported a 3.5% ($57,207) increase to raise the amount of $1,750,820. This decision was later rescinded in the wake of the COVID-19 caused economic downturn. The ‘fashion precinct’ will instead keep its BID grant amount at $1,691,613 for 2020/2021.

43. Parnell Business Association members had voted to raise its BID levy by 8.5%, or $72,625, to $927,625. Like its neighbour Newmarket, Parnell chose to forgo the additional revenue in solidarity with struggling business owners and will retain its current $855,000 amount.

44. Karangahape Road Business Association also recently reversed its AGM-sanctioned increase ($21,782, or 5%) to raise $457,210. Instead, it will keep to its 2019/2020 sum of $435,428.

45. At its AGM, Tāmaki Makaurau’s largest business improvement district, Heart of the City, proposed no increase to its current figure of $4,782,614.

46. While some among Auckland’s 48 BID-operating business associations reaffirmed the decisions to increase their 2020/2021 targeted rates, with rises ranging from 1.2% to 14.4%, at least eight BIDs rescinded their rate decisions and opted to retain the current, 2019/2020 BID grant levels.

Table 2: BID targeted rates comparison: 2020/2021 c.f. 2019/2020

BID

2020/2021

2019/2020

Increase / %

$4,782,614

$4,782,614

Nil

LAST INCREASED: 2019/2020

$1,691,613

(rate rise rescinded)

$1,691,613

Nil

LAST INCREASED: 2019/2020

$855,000

(rate rise rescinded)

$855,000

Nil

LAST INCREASED: 2019/2020

$435,428

(rate rise rescinded)

$435,428

Nil

LAST INCREASED: 2019/2020

$570,618

$518,744

+$51,875 +10%

$317,000

$294,891

+$22,109 +7.5%

Tauākī whakaaweawe āhuarangi

Climate impact statement

47. Through targeted rate-funded advocacy and activities, BID-operating business associations promote and often facilitate environmental sustainability programmes.

48. From running carbon-reducing ‘shop local’ campaigns to transitioning to energy-efficient lighting and championing waste reduction and recovery programmes, there are many examples of BIDs within this rohe and beyond responding to the planet’s climate change emergency.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

49. Advocacy is a key service provided by business associations and those with BID programme-funded personnel are at a distinct advantage. The BIDs ensure the views and ambitions of their members are shared with the council group, including CCOs, regarding those plans, policies, projects and programmes that impact them.

50. The BIDs work closely with Auckland Tourism Events and Economic Development (ATEED) on local economic development and tourism initiatives, events and sustainability programmes. The AC36 event presents significant opportunities for Heart of the City, in particular.

51. New Zealand’s largest infrastructure project, the Central Rail Link (CRL) joint venture between the government and Auckland Council, continues to have a significant impact on businesses and their customers within the Waitematā Local Board area. Business disruption mitigation programmes are, with the strong encouragement and support of BIDs and the local board, helping business owners during difficult trading conditions.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

52. The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

53. Each BID values its strong and enduring governance-to-governance relationship with the Waitematā Local Board. The contributions by the local board’s BID appointees, alternates and economic development portfolio-holders have, for many years, promoted mutual understanding, collaboration and aligned economic outcomes.

Visions, plans aligned

54. Waitematā’s BIDs and local board share a keen interest in the rohe and are ambitious for its future and its people. They also share goals that include economic prosperity, community identity, placemaking and pride.

55. The six BID programmes tangibly support the aspirations of the Waitematā Local Board Plan 2017, best expressed in Outcome 6: An innovative, productive and resilient local economy. From their constitutions to their activities, the BIDs exist to enhance their business districts, grow Auckland’s GDP and sustain the economic viability of their targeted ratepaying members.

Local rohe, local funding, local benefit

56. Recommending that the Governing Body sets the targeted rates for the Heart of the City, K’ Road, Newmarket, Parnell, Ponsonby and Uptown business associations means that these BID programmes will continue to be funded from targeted rates on commercial properties in their rohe, and provide services in accordance with their members’ priorities as stated in their strategic plans.

57. Several local boards, including Waitematā, provide additional funding to local business associations, however accountability for any grants is set by funding agreements between the local board and the business association. Those contractual obligations are separate from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

58. At the 2018 Census, Māori represented 6.1% of the population living in the Waitematā Local Board area, compared to 11.5% of Auckland. Individual business associations may, through operating their BID programme, identify opportunities for niche support or development of any Māori business sector in their rohe.

59. Heart of the City has a goal for a “strong connection to iwi and diverse cultural and community groups to ensure the city centre is welcoming and evolving.” Its destination marketing work confirms, in association with ATEED, that Tāmaki Makaurau’s Māori culture is our unique point of difference in the world, and the BID celebrates Te Ao Māori across events such as Artweek, Restaurant Month and Matariki. It also amplifies the work of cultural destinations like the Auckland Art Gallery Toi o Tāmaki, Aotea Centre and activation work by Panuku on the waterfront. The Street Guardians programme provides work experience for the city centre street community, a group which has a high proportion of Māori.

Ngā ritenga ā-pūtea

Financial implications

60. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the association every quarter.

61. The targeted rate is payable by the owners of the commercial properties within the geographic area of the individual BID programmes. In practice, this cost is often passed on to the business owners who occupy these properties. This cost will be harder to meet at a time when businesses are financially impacted by the COVID-19 pandemic and alert level restrictions. The council may extend its Rates Remission and Postponement Policy to commercial property owners as part of the Annual Budget 2020/2021. If approved, this would help mitigate impact of the targeted rate on those who are struggling financially.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

62. There are no direct financial risks to the local board or the council that could result from this recommendation to endorse the BID targeted rate for the six business associations.

63. To sustain public trust and confidence in the council, there needs be a balance between the independence of the BID-operating business association and the accountability for monies collected by a public sector organisation.

64. The rules and obligations of the BID Policy are intended to help minimise the potential for BIDs to misuse funds by requiring each BID to plan for their intended use, report on its activities to its members and to have its accounts audited.

65. The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

66. The economic shockwaves created by the COVID-19 global pandemic are being felt everywhere, including Auckland’s town centres and business precincts. The BID programme is an internationally proven approach to engage and empower local businesses. The BID programmes in this local board area will, through business resilience and recovery initiatives, help members to mitigate some of the economic effects of the pandemic and explore new opportunities.

Ngā koringa ā-muri

Next steps

67. If the board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Budget 2020/2021.

68. After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2020. This will enable the six BIDs to implement programmes that improve their local business environment, support businesses to recover from the COVID-19 pandemic and help meet the challenge of the world’s climate change emergency through sustainability initiatives.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Paul Thompson - BID Programme Specialist

Authoriser

Alastair Cameron - Manager - CCO Governance & External Partnerships

Trina Thompson - Relationship Manager/Senior Advisor Waitemata Local Board

No.	Title	Page
a ⇩	Waitematā Grants Programme 2020/2021	27

Waitematā Local Board

19 May 2020

Waitematā Local Grants and Multiboard Grants Round Two 2019/2020 grant allocations

File No.: CP2020/05247

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Waitematā Local Grants Round Two and Multiboard Grants Round Two 2019/2020.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Waitematā Local Grants Round Two and Multiboard Grants Round Two 2019/2020 (Attachments B and C ).

3. The Waitematā Local Board adopted the Waitematā Local Grants Programme 2019/2020 on 16 April 2019. The document sets application guidelines for contestable grants submitted to the local board (Attachment A)

4. The local board has set a total community grants budget of $170,882 for the 2019/2020 financial year. A total of $2,000 was previously allocated from the 2019/2020 community grants budget, to one grant from 2018/2019 Quick Response Round Three (WTM/2019/119). A further $64,000 was allocated in local grant round one and $26,037 was allocated in quick response round one. Two grants were also returned as the events were no longer able to be held, due to the COVID-19 alert restrictions. These were grants to Aaiotanga Peace Place Charitable Trust (QR2020-106) for $2,250 and The Auckland Readers and Writers Festival Charitable Trust (QR2020-122) for $3,000. This leaves a total of $84,095 to be allocated to one local and multiboard grant round and one quick response grant round in 2019/2020.

5. Thirty-four applications were received for Local Grants Round Two 2019/2020, requesting a total of $328,205.09 and thirteen applications were received for Multiboard Round Two 2019/2020, requesting a total of $326,446.46.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) agree to fund, part-fund or decline each application received for the Waitematā Local Grants Round Two, listed in Table One.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2020-203	Newmarket Business Association Incorporated	Arts and culture	Towards a sculpture installation in Lumsden Green.	$7,500.00	Eligible
LG2020-205	Tardigrade World Limited	Arts and culture	Towards video production fee, studio rent and marketing.	$7,500.00	Eligible
LG2020-215	The Actors`s Program	Arts and culture	Towards a tutor`s fee for The Actor`s Program.	$5,000.00	Eligible
LG2020-223	Newmarket Arts Trust Board	Arts and culture	Towards costs for the production of the sixth neon art work.	$7,500.00	Eligible
LG2020-231	Proudly Asian Theatre Limited	Arts and culture	Towards costs of wages and marketing costs.	$7,425.00	Eligible
LG2020-235	New Zealand Fashion Museum	Arts and culture	Towards costs for the production of 10 digital documentaries	$7,500.00	Eligible
LG2020-237	Grey Lynn Business Association Incorporated	Arts and culture	Towards costs for the project management for an Artweek event in Grey Lynn.	$7,500.00	Eligible
LG2020-242	Action Education Incorporated	Arts and culture	Towards costs for facilitation and administration for 15 spoken word poetry workshops.	$3,000.00	Eligible
LG2020-224	Social Innovation New Zealand	Community	Towards costs for catering, fees for a key-note speaker, T-shirts, Facebook advertising and conference equipment including mikes, tripod and software subscription for the Social Innovation Conference 2020.	$3,350.71	Eligible
LG2020-225	Karangahape Road Business Association Incorporated	Community	Towards costs for the purchase of 15 plaques.	$7,425.00	Eligible
LG2020-229	Youthline Auckland Charitable Trust	Community	Towards the annual costs for the volunteer training, triage support, supervision and telecommunications for the Helpline service.	$7,500.00	Eligible
LG2020-232	Sunday Blessings under the umbrella of Community Groups Feeding the Homeless	Community	Towards costs of food and equipment for cooking and serving winter meals for homeless people every Sunday and Tuesday.	$3,000.00	Eligible
LG2020-233	Presbyterian Support Services (Northern)	Community	Towards costs to purchase food components used in food parcels.	$7,500.00	Eligible
LG2020-236	Kelmarna Community Garden Trust	Community	Towards costs of the salary for a trainer for the weekend volunteer training session from June 2020 to May 2021.	$7,500.00	Eligible
LG2020-239	Carers New Zealand Trust	Community	Towards salary costs for seven weeks for the National Service Manager.	$7,500.00	Eligible
LG2020-206	Predator Free Grey Lynn under the umbrella of Urban Ark Manawa Taiao	Environment	Towards costs for rat traps, tunnel traps and three night vision cameras.	$3,245.00	Eligible
LG2020-202	Western Springs College	Environment	Towards the purchase and installation of 15 solar panels.	$7,350.00	Eligible
LG2020-240	For the Love of Bees Charitable Trust	Environment	Towards costs for the facilitation of the “Bee school,” including advertising, venue hire, report writing, publishing a teaching tool and signage for the bee hives.	$7,378.33	Eligible
LG2020-241	Royal Forest And Bird Protection Society	Environment	Towards costs for plants and tools for a community planting day, as part of the 'Bullock Track Bush Restoration project'	$3,415.35	Eligible
LG2020-245	Grey Lynn 2030 Transition Community Trust	Environment	Towards costs for an eight week feasibility study, including report writing, publication and presentation of the report, and developing a “Koha Cup Project” kit.	$5,000.00	Eligible
LG2020-207	YMCA of Auckland	Events	Towards the event production, event promotion, printing and volunteer costs for 'Walk the Line 2020'.	$7,500.00	Eligible
LG2020-208	Documentary New Zealand Trust	Events	Towards costs to deliver the “Doc Edge International Documentary Film Festival,” online.	$7,500.00	Eligible
LG2020-209	Purakau Productions under the umbrella of Ma Te Huruhuru	Events	Towards costs related to an exhibition of Hongi`s busts for the international bicentennial commemorative event at Auckland Museum.	$7,497.48	Eligible
LG2020-217	Dante Alighieri Society	Events	Towards costs for the 'Festival Italiano' event, including venue, security, zero waste management, entertainment and flag bunting and signage.	$30,000.00	Eligible
LG2020-218	Grey Lynn Park Festival	Events	Towards costs for security, sound, stages, event organiser fees, volunteers and entertainers for the Grey Lynn Park Festival.	$25,000.00	Eligible
LG2020-220	Artweek Auckland Limited	Events	Towards costs for programme printing and marketing of posters for the 'Artweek Auckland 2020' festival.	$25,000.00	Eligible
LG2020-226	Show Me Shorts Film Festival Trust	Events	Towards costs of programming, promotional collateral, staffing costs and venue hire costs for the Opening Night and Awards Ceremony for the 15th annual Show Me Shorts Film Festival.	$7,500.00	Eligible
LG2020-227	Crakerjack Promotions Limited	Events	Towards costs for performers fees and equipment for the night show of the 'Auckland International Buskers Festival' event.	$25,000.00	Eligible
LG2020-230	The Auckland Children's Christmas Parade Trust	Events	Towards the rent for the costume room for the 'Farmers Santa Parade'.	$40,000.00	Eligible
LG2020-212	159107 Body Corporate Prince Albert Apartments Crockers Body Corporate Management Limited	Historic Heritage	Towards costs for the restoration, cleaning, paint removal of the marble entrance way and slate steps for the 'East Restoration project ' at 41 Albert Street.	$7,500.00	Eligible
LG2020-213	Piha Surf Life Saving Club Incorporated	Sport and recreation	Towards pool lane hire costs for the fitness programme for Piha volunteer lifeguards from June to December 2020.	$3,118.22	Ineligible
LG2020-222	New Zealand Badminton Federation Incorporated	Sport and recreation	Towards costs for the venue hire and shuttlecocks for the 'Under 13' and 'Under 17' badminton championships.	$4,500.00	Eligible
LG2020-234	Gym Kids Limited	Sport and recreation	Towards costs to purchase equipment for the fit-out of a gym centre.	$7,500.00	Eligible
LG2020-243	West End Lawn Tennis Club Incorporated	Sport and recreation	Towards infrastructure costs for a free tennis tournament which includes staging platforms, marquees, picket fences, pagodas, umbrella stands, temporary fencing, a bouncy castle, marketing and advertising costs.	$7,500.00	Eligible
Total				$328,205.09

b) agree to fund, part-fund or decline each application received Waitematā Multiboard Grants Round Two, listed in Table One.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB1920-268	New Zealand Dance Advancement Trust	Arts and culture	Towards the Youth and Community Engagement, Matariki for Tamaki Tour programme and creative workshops from July 2020.onwards, including artist fees, workshop fees and camera hire	$12,000.00	Eligible
MB1920-240	Recreate NZ	Community	Towards costs of volunteer expenses, facilitator fees and activity expenses to run 'Urban Youth" events between May 2020 till April 2021.	$20,000.00	Eligible
MB1920-243	Anxiety New Zealand Trust	Community	Towards venue hire, psychologist fees, printed resources and administration costs to deliver a series of community workshops from June 2020 to May 2021.	$34,000.00	Eligible
MB1920-274	The StarJam Charitable Trust	Community	Towards salary and levies, tutor contractor fees and venue hire.	$32,500.00	Eligible
MB1920-275	The Reading Revolution	Community	Towards wages of the manager for the reading programme.	$26,000.00	Eligible
MB1920-294	OUTLine New Zealand Incorporated	Community	Towards a portion of general operating expenses including volunteer training, support and clinical supervision, advertising, stationary, insurance, technology costs, training fees and volunteer costs.	$30,000.00	Eligible
MB1920-2108	Rainbow Youth Incorporated	Community	Towards the "Peer Support groups" for Rainbow Youth from 1 June 2020 to 31 May 2021	$18,722.00	Eligible
MB1920-2110	Social Enterprise Auckland Incorporated	Community	Towards zoom webinars, venue hire, food and drink, administration, donations, project management, video editing and contractor costs.	$33,000.00	Eligible
MB1920-2111	Deaf Wellbeing Society Incorporated	Community	Towards the fortnightly zero waste workshops at the Melville Cricket Pavillion from 6 August 2020 to 24 June 2021.	$17,724.46	Eligible
MB1920-2119	Body Positive New Zealand Incorporated	Community	Towards the Body Positive Men's Wellness Retreat from 26 to 28 February 2021	$15,000.00	Eligible
MB1920-216	The ReCreators	Environment	Towards online workshop costs including materials, webinar costs, tool usage, design, advertising, registration and preparation for all the events	$40,000.00	Eligible
MB1920-259	The Kids for Kids Charitable Trust	Events	Towards the National Young Leaders Day and the "Kids for Kids" mass choir event, including venue hire and production costs from May to November 2020	$30,000.00	Eligible
MB1920-278	New Zealand Eid Day Trust Board	Events	Towards costs for security, audio-visual equipment, sound, and cleaning to host New Zealand Eid Day 2020 - Eid-ul-Adha.	$17,500.00	Eligible
Total				$326,446.46

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Waitematā Local Board adopted their grants programme for 2019/2020 on 16 April 2019 and will operate two quick response and two local grants rounds for this financial year.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

12. Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed. For example, under alert level two, only gatherings of up to 100 people can take place. Events and activities have been assessed according to these criteria.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; decreasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and education about sustainable lifestyle choices that reduce carbon footprints.

14. Nine applicants applying to local grants response round two have indicated that their project supports climate change outcomes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are responsible for the decision-making and allocation of local board community grants. The Waitematā Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

18. The board is requested to note that section 48 of the Community Grants Policy states; ‘we will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time’.

19. A summary of each application received through round two of the Waitematā Local Grants and the Multiboard Grants Round Two 2019/2020 grant round is provided (refer Attachment A).

Tauākī whakaaweawe Māori

Māori impact statement

20. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

21. Seventeen applicants applying to Local Grants round two, have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

22. The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

23. The local board has set a total community grants budget of $170,882 for the 2019/2020 financial year.

24. The local board has set a total community grants budget of $170,882 for the 2019/2020 financial year. A total of $2,000 was previously allocated from the 2019/2020 community grants budget, to one grant from 2018/2019 Quick Response Round Three (WTM/2019/119). A further $64,000 was allocated in local grant round one and $26,037 was allocated in quick response round one. Two grants were also returned as the events were no longer able to be held, due to the COVID-19 alert restrictions. These were grants to Aaiotanga Peace Place Charitable Trust (QR2020-106) for $2,250 and The Auckland Readers and Writers Festival Charitable Trust (QR2020-122) for $3,000. This leaves a total of $84,095 to be allocated to one local and multiboard grant round and one quick response grant round in 2019/2020.

25. Thirty-four applications were received for Local Grants Round Two 2019/2020, requesting a total of $328,205.09 and thirteen applications were received for Multiboard Grants Round Two 2019/2020, requesting a total of $326,446.46

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified that a low risk associated with funding the applications in this round.

27. Staff recommend that due to current COVID19 crisis, if an applicant is unable to carry out the project in this financial year, then a clause is added to the recommendation, that the applicant can retain the funds to carry out the event in the next financial year or postpone the event date, to when alert levels have reduced, and the event can be conducted safely.

Ngā koringa ā-muri

Next steps

28. Following the Waitematā Local Board allocation of funding for the local grants round two and the multiboard grants round two, staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waitematā Grants Programme 2019/2020	41
b ⇩	Waitematā Local Grants Round Two 2019/2020 grant applications	49
c ⇩	Waitematā Multiboard Grants Round Two 2019/2020 grant applications	213

Ngā kaihaina

Signatories

Author

Ann Kuruvilla - Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Trina Thompson - Relationship Manager/Senior Advisor Waitemata Local Board

Waitematā Local Board

19 May 2020

Waitematā Local Grants Round Two 2019/2020 Application Summaries

Table of Contents

Newmarket Business Association. 2

Tardigrade World. 6

The Actors` Program.. 9

Newmarket Arts Trust 12

Proudly Asian Theatre Limited. 15

New Zealand Fashion Museum.. 20

The Grey Lynn Business Association. 23

Action Education. 26

Social Innovation New Zealand. 33

The Karangahape Road Business Association. 37

Youthline Auckland Charitable Trust 40

Sunday Blessings. 52

Presbyterian Support Services (Northern) 55

Kelmarna Community Garden Trust 59

Carers New Zealand Trust 64

Predator Free Grey Lynn. 67

Western Springs College. 70

For the Love of Bees Charitable Trust 74

Royal Forest and Bird Protection Society NZ Inc. 80

Grey Lynn 2030. 85

YMCA North. 90

The Documentary New Zealand Trust (Doc Edge) 97

Purakau Productions. 101

Società Dante Alighieri Auckland. 105

Grey Lynn Park Festival 109

VA Auckland Charitable Trust trading as Artweek Auckland Ltd. 113

Show Me Shorts Film Festival Trust 117

Crackerjack Events. 123

The Auckland Children's Christmas Parade Trust 127

Prince Albert Apartments BC 159107. 132

Piha Surf LIfe Saving Club Incorporated. 136

Badminton New Zealand Incorporated. 139

Gym Kids Ltd. 143

West End Lawn Tennis Club Incorporated. 146

2019/2020 Waitematā Local Grants, Round Two LG2020-203
Newmarket Business Association
Legal status:	Incorporated Society		Activity focus:	Arts and culture
Conflicts of interest:	None identified
Project: Ngunguru - Lumsden Green
Location:	Lumsden Green, Newmarket. Corner Khyber Pass and Broadway
Summary:	A sculptural installation on Lumsden Green incorporating the water fountain and grass areas. Red pillars that come out of the ground at strange angles will create a new reality and speak to the nature of the volcanic ground that it stands on. A water feature wrapped in red lighting would connect the sculptural installation.
Expertise:	As a Business Association, we support and manage our own events, from ANZAC Day services, Italian Festivals. Last year we had a smaller activation on Lumsden Green called HYBYCOZO, a static light installation which was a success and gained a lot of coverage.
Dates:	15/07/2020 - 02/08/2020		Rain dates:	-
People reached:	2000
% of participants from Local Board		80 %
Promotion:	NEWMARKET. magazine (distribution of 60,000), eDM to members & consumers, blog post on newmarket.co.nz, social media posting on Newmarketnz Facebook page (55k likes), and Instagram (25k followers).

Community benefits
Identified community outcomes:
	Create a positive community and environment that commissions engaging activations, events and art installations to add to visitor experience. It will add to Auckland’s vibrant city. Leveraging the success of the event and using as a city-example internationally for activations which engage the public and attract new visitors, as a city that leads in the space of innovation. We’d expect a large number of local and international visitors to come to Newmarket, enjoying the installation and then visiting the surrounding restaurants, cafes, bars and shops (helping the economy). Visitors would have more of an understanding of place in Auckland and connect with the city. Understanding the environmental and historical implications of the land through the installation would mean that spectators were more conscious about 'place' and its part in Auckland city. Encouraging people to visit an installation would benefit the surrounding retailers and hospitality providers in the area, as we'd expect people to spend time and money whilst visiting. This would benefit the Newmarket economy, particularly throughout the month of winter because this is the most challenging time of year for our businesses, adding some interest, colour and an interactive space.
Alignment with local board priorities:
	· Encourage access to and participation in local events and arts activities An art installation has been proposed to take place on Lumsden Green, Newmarket, from 15 July until 2 August as part of the Auckland's Elemental Festival. This Festival aims to draw foot traffic and encourage public to participate in events and activations across Auckland during the winter months. A sculptural installation will be installed on Lumsden Green incorporating the water fountain and grass areas. Red pillars that come out of the ground at strange angles will create a new reality and speak to the nature of the volcanic ground that it stands on. A water feature wrapped in red lighting would connect the sculptural installation. On certain days, children can interact with the sculpture installation by connecting hundreds of custom magnets on the pillars which they can then take home so that the art work is remember for a long time to come. The story telling aspect of the volcanic nature of the ground in Newmarket is important to the precinct’s history (being situated on the Auckland isthmus), in which the presence of volcanic rock which lay beneath pure spring water supported the establishment of several major breweries in the area, very close to Lumsden Green. Newmarket has strong Māori history, named Te Ti Tutahi, which means ‘Sacred Cabbage Tree Standing Alone’ . This sacred cabbage tree was significant to the area and Maori and stood on the corner of Broadway and Mortimer Pass and was a well-known landmark.The connection of the art display to Newmarket’s history with the land and natural environment is an important part of the narrative. Lumsden Green is one of Newmarket’s few green open spaces and bridging the connection between the urban city and the rich history of Newmarket and its natural elements.

Collaborating organisation/individual	Role
Anthony Van Dorsten - Vesica	Installation

Demographics
Māori outcomes:	· Māori focus - tikanga (practises), mātauranga (knowledge), reo (language) Woven into the fabric of Newmarket’s history is a strong Māori culture which is communicated through this event, and will also be detailed on the installation. Newmarket has a strong Maori culture and will be significant to Māori. Maungawhau is surrounded by a lava field extending north to Khyber Pass Road and east to the railway line, underlying most of Newmarket. In the Maori occupation of Newmarket later created settlements across the isthmus and amongst volcanic stonefields. Celebrating this history, and combining Newmarket’s past with a present art form is an evoking way to add a different kind of cultural experience to those who visit Newmarket, locally and internationally. Communication the Māori history of Newmarket is important.
Accessible to people with disabilities	Yes - It is on flat ground that can be accessed by all, there is ample parking nearby.
Target ethnic groups:	All/everyone
Healthy environment approach:	· Promote smoke-free messages, Include waste minimisation (zero waste) messages, Encouraging active lifestyles including movement or fitness programmes Lumsden Green is a clean and tidy public space with rubbish bins to dispose of waste easily. We will also have signage about minimising waste and being a smoke-free area. It will encourage people to get outdoors and get out and about to view the installation.

Percentage of males targeted	Percentage of females targeted	All - not targeted male/female
50%	50%	100%

0-5 years	< 15 years	15-24 years	25-44 years	45-64 years	>65 years	All ages
%	25%	25%	25%	%	25%	100%

Financial information
Amount requested:	$7500.00
Requesting grant for:	Installation of sculpture
If part funded, how would you make up the difference: We would take out some parts of the installation.
Cost of participation:	No

Total expenditure	Total income	Other grants approved	Applicant contribution
$11,000.00	$0.00	$0.00	$10,000.00

Expenditure item	Amount	Amount requested from Local Board
Sculpture installation	$11,000.00	$7,500.00

Income description	Amount
Nil	$ 0.00

Other funding sources	Amount	Current Status
Nil	$0.00

Donated materials	Amount
Nil	$0.00

Total number of volunteers	Total number of volunteer hours	Amount
Nil		$0.00

Additional information to support the application:

None

Funding history
Application ID	Project title Round - Stage	Decision Allocation
LG1820-234	Enhancement of Station Square 2017/2018 Waitematā Local Grants, Round Two - Declined	Declined $0.00
*Applications prior to the 2016/2017 financial year have all been accounted for and omitted from this summary*

2019/2020 Waitematā Local Grants, Round Two LG2020-205
Tardigrade World
Legal status:	Limited Liability Company		Activity focus:	Arts and culture
Conflicts of interest:	None identified Mongoose Chen works at AAG as a gallery assistant.
Project: TW_video/print content_ June onward 2020
Location:	Cross St and/or online
Summary:	We propose to establish a media channel to distribute ideas and reflections on sustainability. The media channel includes videos and online publication as well as a physical journal. Due to the COVID-19 pandemic, we decided to prioritize the online content during the lockdown and according to the situation, we will try our best to produce our journal when possible. The main content of the online videos would be in a documentary-like format showing the process of a group of artists and designers creating artworks and objects through upcycling used/ found materials or rubbish. If the pandemic gets better later this year, we will move on to produce print content as well as organise workshops and art exhibitions at our venue.
Expertise:	Our team all have art and film backgrounds and experience in design, filming, editing and so on. We all have a passion for this field and relating practices.
Dates:	08/06/2020 - 31/12/2020		Rain dates:	-
People reached:	300
% of participants from Local Board		90 %
Promotion:	on our social media and website.

Community benefits
Identified community outcomes:
	Art and design are powerful ways to spread ideas, we want to inspire people to consider sustainability in a more personal light and reflect on our daily consumption habits, the rubbish we are creating, as well as more responsible ways of dealing with them. We intend to influence new mindsets that can help the community perform sustainable relationships with the commodities and rubbish around us. The community can benefit from the awareness of sustainability being raised and portrayed in more interesting and engaging ways in order to make the crucial turn of stepping out of our waste culture and practice a different way of living.
Alignment with local board priorities:
	· Encourage access to and participation in local events and arts activities Our project aims to distribute messages of sustainable inspirations in our community. We will create exciting video content surrounding sustainability-related activities and events as well as supporting and promoting other projects such as contemporary art practices and design projects that speaks to sustainability or charitable projects aiming to recycle and reduce waste in our community. Our plan is to create video content that documents art-making processes, review sustainability projects and events and share ideas and discussions under this topic. This is our major focus during the COVID-19 lockdown as filming and editing indoors is still possible for our team. Once the pandemic lockdown is lifted we will be able to publish a physical publication. There are already contributors in contact for our journal who have materials they are willing to provide. The media channel will serve as a platform and access point to encourage community engagement in the progressions of the sustainability sector as well as a source for information and inspiration on practising a more sustainable lifestyle.

Collaborating organisation/individual	Role
Samoa House Library	Collaborator(print)
Xin Cheng	Collaborator(print)
Everyboday Eats	Content partner
Chris Berthelsen	Collaborator(print)

Demographics
Māori outcomes:	· None identified
Accessible to people with disabilities	Yes - Most of the content will be available online.
Target ethnic groups:	All/everyone
Healthy environment approach:	· Include waste minimisation (zero waste) messages Refer to above

Percentage of males targeted	Percentage of females targeted	All - not targeted male/female
%	%	100%

0-5 years	< 15 years	15-24 years	25-44 years	45-64 years	>65 years	All ages
%	%	50%	50%	%	%	%

Financial information
Amount requested:	$7500.00
Requesting grant for:	Production fee, studio rent, marketing,
If part funded, how would you make up the difference: Artist fee and studio rent
Cost of participation:	no

Total expenditure	Total income	Other grants approved	Applicant contribution
$15,500.00	$0.00	$0.00	$5,000.00

Expenditure item	Amount	Amount requested from Local Board
studio hire	$10,000.00	$2,000.00
Artist fee	$5,000.00	$5,000.00
Marketing fee	$500.00	$500.00

Income description	Amount
advertising	$

Other funding sources	Amount	Current Status
Art Grants emergency pack	$	Pending

Donated materials	Amount
Nil	$0.00

Total number of volunteers	Total number of volunteer hours	Amount
2	48	$1,015.20

Additional information to support the application:

This application is a development and a coping plan for our old plan called Waste Archive. We have got documents that relate to Waste Archive attached. We are trying to make this application flexible so we could still able to deliver it even during the lockdown. For the budget, we are assuming that we could only able to deliver the video content, and it is not 100% accurate because of the timing. We are happy to send another budget if need.

Funding history

Application ID

Project title

Round - Stage

Decision

Allocation

CCS20_2_074

Napcourse 4-7 2020

Creative Communities Scheme 20_2 - Central & Gulf Islands 20_2

Declined

$0.00

QR2014-117

Made in Asia(working title)

2019/2020 Papakura Small Grants, Round One - SME assessment complete

Declined

$0.00

QR2020-107

Ugly Mugs

2019/2020 Waitematā Quick Response, Round One - Submitted

Declined

$0.00

LG2020-110

print and deliver TW first magazine

2019/2020 Waitematā Local Grants, Round One - Declined

Declined

$0.00

QR1920-315

Waste Archive

2018/2019 Waitematā Quick Response, Round Three - Review accountability

Approved

$1,000.00

WMIF1901-010

Reduce commercial waste at the university food court!

WMIF April 2019 - 5a. Declined

Declined

$0.00

LG1920-202

Made in Asia

2018/2019 Waitematā Local Grants, Round Two - Declined

Declined

$0.00

Applications prior to the 2016/2017 financial year have all been accounted for and omitted from this summary

2019/2020 Waitematā Local Grants, Round Two LG2020-215
The Actors` Program
Legal status:	Charitable Trust		Activity focus:	Arts and culture
Conflicts of interest:	None identified
Project: contracted Tutor`s positions
Location:	283 Karangahape Rd, Newton, Auckland
Summary:	The Tutor`s role is to provide expert instruction to students enrolled in the Actors’ Program. Depending on what the tutor is teaching and for how many hours, these are added for their time on to our Tutor timetable. Tutor`s teach Monday to Thursday between 8:30 - 4:30. There are 5.5 hours of paid teaching time which equates to 22 hours per week @ $50 per hour.
Expertise:	Our grads have had great success over the last year. We have had number of actors performing in The Pop Up Globe, ATC shows, The Auckland Festival and in Professional theatres around the country. On screen we have grads in Westside, Shortland St, Cul de Sac, Auckward Love, Monkey and Power Rangers (both screening in the US).
Dates:	01/07/2020 - 31/12/2020		Rain dates:	-
People reached:	500
% of participants from Local Board		50 %

Community benefits
Identified community outcomes:
	By receiving support for contracted positions, this will improve the organisations sustainability and provide challenging, up-to-date training course for actors, which is strongly, uniquely and directly connected to the stage and screen industry.
Alignment with local board priorities:
	· Encourage access to and participation in local events and arts activities Our aim is to provide the tools actors need to be effective practitioners in the challenging and exciting world of stage and screen.

Collaborating organisation/individual	Role
N/A	N/A

Demographics
Māori outcomes:	· None identified
Accessible to people with disabilities	No -
Target ethnic groups:	All/everyone
Healthy environment approach:	· Encouraging active lifestyles including movement or fitness programmes Through our Tutors and programmes

Percentage of males targeted	Percentage of females targeted	All - not targeted male/female
%	%	100%

0-5 years	< 15 years	15-24 years	25-44 years	45-64 years	>65 years	All ages
%	%	50%	50%	%	%	%

Financial information
Amount requested:		$5000.00
Requesting grant for:		Annual Tutor Fees
If part funded, how would you make up the difference: Apply to other community funders
Cost of participation:		Student fee
Total expenditure	Total income		Other grants approved	Applicant contribution
$52,175.00	$0.00		$47,000.00	$47,000.00

Expenditure item	Amount	Amount requested from Local Board
Tutor Fees	$52,175.00	$5,000.00

Income description	Amount
Nil	$ 0.00

Other funding sources	Amount	Current Status
Student fees	$47,000.00	Approved

Donated materials	Amount
Nil	$0.00

Total number of volunteers	Total number of volunteer hours	Amount
Nil		$0.00

Additional information to support the application:

None

Funding history

Application ID

Project title

Round - Stage

Decision

Allocation

ASF202006

2020 Waitematā Accommodation Support Fund - Submitted

Undecided

$0.00

RegPr20_200045

Contracted Tutor`s positions

Regional Arts and Culture grants programme 20_2 Projects - Audience

Undecided

$0.00

CCS20_2_104

Graduation Production and Location Shoot Writer Fees

Creative Communities Scheme 20_2 - Central & Gulf Islands 20_2

Declined

$0.00

QR2020-126

We request support for our Graduation Production Writer Fees.

2019/2020 Waitematā Quick Response, Round One - SME assessment completed

Declined

$0.00

CCS20_1_141

Graduation Production and Location Shoot Writer Fees

Creative Communities Scheme 20_1 - Central & Gulf Islands 20_1

Declined

$0.00

LG2020-131

Tutors

2019/2020 Waitematā Local Grants, Round One - Declined

Declined

$0.00

ASF192002

2019 Waitematā Accommodation Support Fund - Declined

Declined

$0.00

RegPr19_200015

We request support for our contracted Tutor`s positions.

Regional Arts & Culture Grants Programme 19_2 - Submitted

Declined

$0.00

CCS19_1_172

We request support for our Graduation Production Writer Fees.

Creative Communities Scheme 19_1 - Acquitted

Approved

$2,500.00

LG1820-236

Graduation Production and Location Shoot Professional Writer Fees.

2017/2018 Waitematā Local Grants, Round Two - Declined

Declined

$0.00

ASF1820-036

2018 Waitematā Accommodation Support Fund - Declined

Declined

$0.00

LG1820-122

We request support for our Location Film Shoot

2017/2018 Waitematā Local Grants, Round One - Withdrawn

Withdrawn

$0.00

ASF1720-039

2017 Waitematā Accommodation Support Fund - Declined

Declined

$0.00

QR1720-417

We request support to purchase 2 x office computers.

2016/2017 Waitematā Quick Response, Round Four - Acquitted

Approved

$1,450.00

LG1720-230

We request support for a Scholarship Fund.

2016/2017 Waitematā Local Grant, Round Two - Declined

Declined

$0.00

QR1720-229

We request support to purchase 6 x video cameras.

2016/2017 Waitematā Quick Response, Round Two - Declined

Declined

$0.00

CCS17_1_137

Graduation Production

Creative Communities Scheme 2017_1 - Regional Assessment Committee Round 1 2017

Declined

$0.00

QR1720-105

We request support to purchase 6 x video cameras.

2016/2017 Waitematā Quick Response, Round One - Declined

Declined

$0.00

LG1720-105

We request support for our Workshops we host annually.

2016/2017 Waitemata Local Grant, Round One - Declined

Declined

$0.00

CCS16_2_174

We request support for our Location Film Shoot we host annually.

Creative Communities Scheme 2016_2 - Central Assessment Committee Round 2 2016

Declined

$0.00

Applications prior to the 2016/2017 financial year have all been accounted for and omitted from this summary

2019/2020 Waitematā Local Grants, Round Two LG2020-223
Newmarket Arts Trust
Legal status:	Charitable Trust		Activity focus:	Arts and culture
Conflicts of interest:	None identified
Project: Neon Art Work
Location:	Outside the Rialto Centre in Broadway, Newmarket.
Summary:	The establishment of a neon artwork outside the Rialto Centre in Broadway, Newmarket. This proposed artwork has been selected because it reflects the history of neon in Newmarket.
Expertise:	We have established five artworks over the past 11 years in Newmarket. We are familiar with all requirements including contracts..
Dates:	03/08/2020 - 09/11/2020		Rain dates:	-
People reached:	Many thousands over the years.
% of participants from Local Board		100 %
Promotion:	We would provide information on our facebook page. At the opening ceremony the role of WLB would acknowledged.

Community benefits
Identified community outcomes:
	This project like the five other art works creates a new dimension to Newmarket, one that enlivens the district. The artworks are the centre of popular Newmarket walking tours during art week. Public art enhances the retail and commercial environments and provides an engaging experience for visitors.
Alignment with local board priorities:
	· Increase the prosperity of our town centres Our sixth public artwork will be a neon sculpture by noted artist, Paul Hartigan. In the past, Newmarket boasted high quality neon in the town centre. This project will re-introduce neon and retail businesses will be encouraged to include neon art work to their future displays. The project has the full support of the Newmarket Business Association (NBA). The association strongly believes that this project will enhance the prosperity of the district. We have the support of the public art team at Auckland Council.

Collaborating organisation/individual	Role
Newmarket Business Association	Both personal support and financial support.

Demographics
Māori outcomes:	· Māori involvement in the design/concept The artist and the Newmarket Business Association have engaged with tangata whenua.
Accessible to people with disabilities	Yes - The art work will be appreciated by both abled and disabled.
Target ethnic groups:	All/everyone
Healthy environment approach:	· Include waste minimisation (zero waste) messages There will be no waste in the creation and installation of this project.

Percentage of males targeted	Percentage of females targeted	All - not targeted male/female
%	%	100%

0-5 years	< 15 years	15-24 years	25-44 years	45-64 years	>65 years	All ages
%	%	%	%	%	%	100%

Financial information
Amount requested:	$7500.00
Requesting grant for:	The creation of the artwork
If part funded, how would you make up the difference: We would have seek funds elsewhere e.g. business community.
Cost of participation:	no

Total expenditure	Total income	Other grants approved	Applicant contribution
$86,250.00	$0.00	$79,000.00	$5,000.00

Expenditure item	Amount	Amount requested from Local Board
Creation of the artwork	$86,250.00	$7,500.00

Income description	Amount
Nil	$ 0.00

Other funding sources	Amount	Current Status
Newmarket Business Association	$69,000.00	Approved
Newmarket Arts Trust	$5,000.00	Approved
Local Businesses	$5,000.00	Pending

Donated materials	Amount
Nil	$0.00

Total number of volunteers	Total number of volunteer hours	Amount
4	100	$2,115.00

Additional information to support the application:

None

Funding history
Application ID	Project title Round - Stage	Decision Allocation
LG1720-224	Installation of public art in Teed Street, Newmarket 2016/2017 Waitematā Local Grant, Round Two - Accountability overdue	Approved $7,500.00
*Applications prior to the 2016/2017 financial year have all been accounted for and omitted from this summary*

2019/2020 Waitematā Local Grants, Round Two LG2020-231
Proudly Asian Theatre Limited
Legal status:	Limited Liability Company		Activity focus:	Arts and culture
Conflicts of interest:	None identified
Project: Fresh off the Page 2020
Location:	Basement Theatre, Lower Greys Avenue, Auckland CBD, Auckland 1010
Summary:	Fresh off the Page (FOTP) is Proudly Asian Theatre’s (PAT) initiative to support, discover and develop Asian theatre creatives at the grassroots level. We present live play-readings by Asian-New Zealander playwrights, directed by Asian practitioners and starring Asian actors. This takes place bi-monthly at Basement Theatre, to houses up to 65 people while paying our talent, venue, crew, and hosts. Due to the current Covid-19 situation, we also have the opportunity to move this initiative online through recorded play-readings, while still paying our talent and crew, and fostering and expanding our community.
Expertise:	Since its establishment in 2013, Proudly Asian Theatre has been successful in delivering similar projects that represent Asian communities in New Zealand. PAT has delivered numerous shows such as award-winning 'Call of the Sparrows' and 2018 Hackman Cup award winner 'Orientation.' In 2019, the PAT produced play 'PINAY' (developed through previous Fresh off the Page initiatives) was awarded the Auckland Theatre Award’s Excellence in Theatre Production. The dramaturgs mentoring our writers are experienced theatre professionals who have been selected by both Proudly Asian Theatre and Playmarket New Zealand, our supporting partners since 2019. Our experienced team has been in charge of previous seasons of Fresh off the Page, other Proudly Asian Theatre works, as well as other theatre/creative projects.
Dates:	01/06/2020 - 31/12/2020		Rain dates:	-
People reached:	195 if in person (as originally planned), 2,155 if online alternative proceeds
% of participants from Local Board		100 %
Promotion:	Our marketing strategy consists of the collateral for our individual play-readings, as well as using a grassroots approach through our existing following. Due to the current situation, our marketing is heavily digital and online, utilising social media sites like Facebook and Instagram, as well as through EDM/email marketing campaigns. This marketing involves the inclusion of online posters, videos, collateral images, and media releases for news & media coverage. We also release a trailer for each play-reading. PAT has a strong community based following, and we have seen through previous shows the impact they have in spreading and supporting our work. Core marketing imagery and video has already been shot.

Community benefits
Identified community outcomes:
	As we have seen through feedback from previous renditions of Fresh off the Page, our community benefits include, but are not limited to: - More access to Asian New Zealand stories and works - 5 radio plays - More visible representation of Asian New Zealanders in our arts and media sectors - Arts accessibility to people of varying socio-economic statuses and disabilities - Increased engagement of young local theatre-makers, both existing and aspiring - Our participating writers will also have a professional mentor to guide them through the process, and our mentors are encouraged to pass down their knowledge to the younger generation. - Our participating writers will be able to share their often culturally sensitive stories in a safe and encouraging environment, and feel that their stories are valued in Aotearoa. - Our participating writers will also have access and encouragement to participate in the creation of theatre Most importantly our community is given a safe space to connect with each other, share stories, and empower one another. Be this in person, or online.
Alignment with local board priorities:
	· Encourage access to and participation in local events and arts activities At the very heart of our organisation, we encourage access and participation in local events and arts activities, mainly through provided initiatives that make these industries accessible for the Asian community. A previously untouched audience and artist niche, PAT play reads are a community building, mentoring and a growth opportunity for Asian writers to test and showcase their craft, Asian actors and audiences to be inspired by new Asian material, and for those involved to meet role models, learning opportunities and exposure to the industry for future work. Though we are not a community theatre company, this initiative aims to develop new artists/writers and engage and up-skill them in the theatre industry. Over the past few years, we have also encouraged participation of the wider Asian community in Aotearoa, who are often non-theatregoing people, by creating theatre works that are accessible to them. As of the 2013 census, Asians New Zealanders make up 11.8% of our overall population, and yet we see very little of this representation in our local arts communities and in mainstream media and television. This is what we are trying to address, by creating environments that provide representation. When young Asian New Zealanders see more of themselves in our arts industries, they will feel more encouraged to share their stories and create, while feeling more valued in our community. There are no other arts projects or initiatives happening in Auckland that engages with, develops, and showcases new Asian writers for theatre on a long term basis - both empowering artists and developing community simultaneously. Our chosen writers are: Jill Kwan - (Malaysian Chinese) 'How to Throw a Chinese Funeral' Alyssa Medel - (Filipino New Zealander) 'Paraluman' Nahyeon Lee - (Korean New Zealander) 'After School Film Society' In light of the Covid-19 situation, we have prepared alternatives in the case that live events and public gatherings are still prohibited at our scheduled dates. We will move our events online, using recorded play-readings for our audiences, and arranging our writers’ mentorship to proceed remotely using online services such as Zoom and Skype. This will also increase accessibility even further, where anyone with access to the internet will be able to view our work. In this difficult time, we would like to be an organisation that is able to transcend the traditional definition of “theatre” by continuing with our work and community engagement online.
Collaborating organisation/individual		Role
Playmarket		Providing Dramaturgs for script advisory
Basement Theatre		Providing venue support

Demographics
Māori outcomes:	· None identified
Accessible to people with disabilities	Yes - If the event proceeds with an online format, it will be accessible to most people with disabilities. Essentially it will be accessible for almost everyone with internet access.
Target ethnic groups:	All/everyone
Healthy environment approach:	· None identified

Percentage of males targeted	Percentage of females targeted	All - not targeted male/female
%	%	100%

0-5 years	< 15 years	15-24 years	25-44 years	45-64 years	>65 years	All ages
%	%	35%	35%	%	30%	%

Financial information
Amount requested:	$7425.00
Requesting grant for:	We request funding for the compensation of our personnel and marketing initiatives for three of our events slated for June onwards. Our personnel include; our producers, actors, writers, and directors. In light of Covid-19, if live events and gatherings are still prohibited by the scheduled performance dates, these talent fees will still apply even if we move the work online. We are non-profit organisation dedicated to creating a sustainable environment for our arts practitioners, and that involves paying them a fair wage for their time, talents, and effort.
If part funded, how would you make up the difference: Unfortunately, if this project isn't fully funded our production team will have to offer in-kind (unpaid), or koha, support to reach and serve our underrepresented communities for these play-readings. We will have to resort to charging ticket fees to cover venue costs.
Cost of participation:	None

Total expenditure	Total income	Other grants approved	Applicant contribution
$8,425.00	$0.00	$6,970.00	$0.00

Expenditure item	Amount	Amount requested from Local Board
Venue Technician (or Video Editor if online): 2 hours @ $50/first hour + $25/over 1 hour charge x 3 plays	$225.00	$225.00
Actors: 3 plays x 4 hours @ $30.00/hr x 5 actors	$1,800.00	$1,800.00
Directors: 3 plays x 4 hours @ $50.00/hr x 1 director per play	$600.00	$600.00
Producers: 3 events x 15 hours @ $30.00/hr x 2 producers	$2,700.00	$2,700.00
Producing Mentors: 3 events x 3 hours @ $30.00/hr x 2 producing mentors	$540.00	$540.00
Marketing: 3 plays @ $20.00 allocated budget (Facebook marketing works by allocated a budget, and Facebook's ad algorithms and reach comply to that budget)	$60.00	$60.00
Dramaturgs/Script Advisors: Provided by Playmarket	$1,000.00	$0.00
Writer's Fees: 3 writers, @ $500.00 flat fee	$1,500.00	$1,500.00

Income description	Amount
Nil	$ 0.00

Other funding sources	Amount	Current Status
Creative Communities Scheme	$5,970.00	Pending
Playmarket	$1,000.00	Approved

Donated materials	Amount
Nil	$0.00

Total number of volunteers	Total number of volunteer hours	Amount
Nil		$0.00

Additional information to support the application:

None

Funding history

Application ID

Project title

Round - Stage

Decision

Allocation

CCS20_2_081

Fresh off the Page 2020

Creative Communities Scheme 20_2 - Central & Gulf Islands 20_2

Undecided

$5,970.00

CCS20_2_153

How To Be A Great White Man (Working Title)

Creative Communities Scheme 20_2 - Central & Gulf Islands 20_2

Declined

$0.00

QR1901-339

Presentation: The first Filipino-Kiwi play 'PINAY' by Marianne Infante

2018/2019 Albert-Eden Quick Response, Round Three - Project in progress

Approved

$500.00

MB1819-254

Pinay

2018/2019 Multi-board Local Grants, Round Two - Acquitted

Approved

$3,500.00

QR1901-226

PINAY - Play Development

2018/2019 Albert-Eden Quick Response, Round Two - Project in progress

Approved

$300.00

QR1801-332

Fresh Off the Page

2017/2018 Albert-Eden Quick Response, Round Three - Review accountability

Approved

$500.00

CCS18_2_043

Fresh off the Page, public playreadings

Creative Communities Scheme 18_2 - Acquitted

Approved

$5,670.00

CCS17_2_204

Proudly Asian Theatre Playreadings

Creative Communities Scheme 2017_2 - Central Committee 17_2

Approved

$3,200.00

Applications prior to the 2016/2017 financial year have all been accounted for and omitted from this summary

2019/2020 Waitematā Local Grants, Round Two LG2020-235
New Zealand Fashion Museum
Legal status:	Incorporated Society		Activity focus:	Arts and culture
Conflicts of interest:	None identified
Project: To Fashion: making space to create an Aotearoa identity.
Location:	City wide via posters, digital billboards and screens, 52 Tyler St, Britomart Precinct, and http://www.nzfashionmuseum.org.nz/
Summary:	Developed to mark our 10th anniversary as New Zealand's first online museum the To Fashion project focuses on the future, making visible what we have learned so far; that we construct, create and express our identity through what we choose to wear. 10 influential individuals of diverse ages, sizes, ethnicities, and genders will fashion a total look that speaks of themselves personally and their identity as people of Aotearoa today. Championing a multiplicity of approaches and values that reflect those of the participants we will document their exploratory processes and outcomes. These will be presented free of charge across 3 easy to access platforms to ensure wide-reaching audience appeal
Expertise:	As a museum without a building or a physical collection, we have achieved a strong reputation for our inventiveness, professionalism and the quality of our research, website, exhibitions, public programmes and publications over the 10 years that we have been operating. In that time we have delivered a number of very successful projects that have been supported by funding from the Waitemata Local Board.
Dates:	01/08/2020 - 01/09/2020		Rain dates:	-
People reached:	40,000
% of participants from Local Board		100 %
Promotion:	We are experienced and adept at spreading the message about what we are doing. The Fashion Museum and its activities always generate media interest and we have, to date, not experienced the need to engage any paid promotion. We do however acknowledge all of our funding support on our website and specifically in credits on our print and digital publications.

Community benefits
Identified community outcomes:
	To Fashion will provide the opportunity for real-time engagement with the participants and their communities over the half-year that the project grows. All the visual and aural material generated and garnered over the duration will be delivered freely around Auckland City and across a variety of digital platforms, engaging new audiences and creating an accessible and enduring legacy.
Alignment with local board priorities:
	· Encourage access to and participation in local events and arts activities By reaching out beyond our own audience and inviting the participation of 10 influential individuals of diverse ages, sizes, ethnicities, and genders To Fashion a total look that speaks of themselves personally and their identity as people of Aotearoa today, we will engage with them and with their community in a way that has not been done before. By delivering the project free of charge across 3 easy to access platforms; a fashion and visual arts exhibition in the Britomart precinct (coronavirus permitting), a series of street posters, and a set of moving image, audio and digital recordings which will be presented as part of the exhibitions and will then be available permanently online at http://www.nzfashionmuseum.org.nz/. The development and delivery of To Fashion will provide spaces and places that enable our diverse communities to connect, and feel welcome.

Collaborating organisation/individual	Role
N/A	N/A

Demographics
Māori outcomes:	· None identified
Accessible to people with disabilities	Yes - The project will be available permanently online and its physical delivery will be in a venue that is accessible. Note also that this funding request is for the generation of content with both audio and visual delivery making it accessible to sight and hearing impaired audiences.
Target ethnic groups:	All/everyone
Healthy environment approach:	· N/A

Percentage of males targeted	Percentage of females targeted	All - not targeted male/female
%	%	100%

0-5 years	< 15 years	15-24 years	25-44 years	45-64 years	>65 years	All ages
%	%	%	%	%	%	100%

Financial information
Amount requested:	$7500.00
Requesting grant for:	The production of a set of moving images, audio and digital recordings of the design and thought processes of the 10 participants. These digital documents will be presented as part of the exhibition and will then be available permanently online at http://www.nzfashionmuseum.org.nz/.
If part funded, how would you make up the difference: We are requesting funding support for one discreet part of the whole To Fashion project. While this part is particularly important for our aim of enhancing our connection with new audiences within the diverse ethnic communities of Auckland, the other 2 parts of the project will still proceed. We will, of course, do our best to find another source of funding for the shortfall on this component to allow it to proceed if the funding from the Waitemata Local Board falls short of the cost of delivering this.
Cost of participation:	no

Total expenditure	Total income	Other grants approved	Applicant contribution
$14,700.00	$0.00	$5,000.00	$2,100.00

Expenditure item	Amount	Amount requested from Local Board
production of 10 digital documentaries	$14,700.00	$7,500.00

Income description	Amount
Nil	$ 0.00

Other funding sources	Amount	Current Status
Foundation North	$5,000.00	Approved

Donated materials	Amount
40% Discount on costs of production	$7,600.00

Total number of volunteers	Total number of volunteer hours	Amount
8	200	$4,230.00

Additional information to support the application:

This component of the To Fashion project will be able to be delivered regardless of public movement restrictions. As an online museum, the NZ Fashion Museum is perfectly placed to make a significant contribution towards keeping our communities vibrant and cohesive. By presenting, interpreting and documenting our stories through what we wear we offer a sense of belonging that can be delivered even in the current circumstances.

Funding history

Application ID

Project title

Round - Stage

Decision

Allocation

LG1920-125

Walk the Walk: Fashion history in the City

2018/2019 Waitematā Local Grants, Round One - Acquitted

Approved

$2,000.00

LG1720-214

Walk the Walk. Walking tour of fashion history in Auckland

2016/2017 Waitematā Local Grant, Round Two - Acquitted

Approved

$1,500.00

Applications prior to the 2016/2017 financial year have all been accounted for and omitted from this summary

2019/2020 Waitematā Local Grants, Round Two LG2020-237
The Grey Lynn Business Association
Legal status:	Incorporated Society		Activity focus:	Arts and Culture
Conflicts of interest:	None identified
Project: "Save our Planet"
Location:	District 1021
Summary:	Elevating sense of community connectedness and celebration of three of the key groups within the GL community namely artist,creatives (music, drama,design) and natural whole food suppliers and hospitality providers. Engagement with the schools and education initiatives which encourage a better place and better planet. Promoting wellness and well being by engaging with community and commercial groups to communicate services provided and promote discussion/education. The vision of GLBA is to promote Grey Lynn to be Auckland's number one values-led destination, with sustainability at the heart of our business and community.
Expertise:	Our Board has a team of Communications experts to position and market large Events; Our co-orindator understands and has managed large events and conferences
Dates:	12/10/2020 - 20/10/2020		Rain dates:	-
People reached:	20,000-40,000
% of participants from Local Board		100 %
Promotion:	We would acknowledge the Board in all our marketing material; on our Facebook page and Website and through our community newsletters. As we hold events the Board would also be acknowledged

Community benefits
Identified community outcomes:
	Creating a connected community across District 1021 and the suburbs that surround GL so that people can participate, enjoy and feel welcome in our neighbourhood. Engagement across a very diverse community of businesses, schools, the local neighbourhood in the development of a celebration of everything that Grey Lynn stands for. Developing new links between groups of the community would not normally be so connected. Developing a distinctly Grey Lynn values which is reflected in the places,spaces, villages and the retail precincts of the District such that we transition to a sustainable forward looking integrated community.
Alignment with local board priorities:
	· Encourage access to and participation in local events and arts activities The Event is Focused around Grey Lynn's contribution to ARTWEEK (October 12-20 2020) and is about engaging with the various creative and performing artists in the Grey Lynn area (thought to be around 2000 people) to develop a community of common interest themed around wearable and static displays and performance of recycled,repurposed, resized, environmentally sustainable ART. A kin to the World of Wearable Arts (but without the commercialisation) its about linking up the various galleries, villages, schools and shopping precincts of District 1021 with sculptures, displays and walks, ebike routes, activities. community events creating solidarity and a sense of well being across the District 1021 area and beyond. Our whole objective is about positioning GL as the suburb which is the city fringe suburb which is focused on our natural world and creating a better place.

Collaborating organisation/individual	Role
GL2030	Expertise and skills plus contact with individuals who work and operate in the sustainability space
GLRA	Promotion and Marketing through their Facebook page
ARTWEEK 2020	Cover promotional booklet/website/facebook including feature on GL
Eleanor Wiles	Artist curator with contacts to GL community
David Hall	Curator and developer of public guiding routes
Grey Lynn Art Galleries	Venues and artists
Pocket Bar	Venue for Indoor display and purchase of Art

Demographics
Māori outcomes:	· Māori participation - Māori priority group, target group, high representation or Māori staff delivering We have a wide range of Maori artists who work in the natural art space. As a consequence of last years ARTWEEK they have formed a collective to come together and support ARTWEEK GL this year.
Accessible to people with disabilities	Yes - As a number of the sculptures will be in public places these are already accessible for people with disabilities. Other shop premises in GL are already rated with the BE accessible logo
Target ethnic groups:	All/everyone
Healthy environment approach:	· Include waste minimisation (zero waste) messages, Healthy options for food and drink, including water as the first choice, Encouraging active lifestyles including movement or fitness programmes The whole project is focused towards zero waste and minimisation - upcycling and recycling. As part of the celebration we will hold seminars, talks, demonstration of examples of waste minimisation in the GL area. GL's food focus is on natural,organic food and beverages- an integral part of our strategy is to promote businesses which ascribe to our brand "Grey Lynn Naturally" We intend to promote sustainability guided walks throughout the period. Our objective is to engage the whole community around visiting galleries, local street art and new public sculptures during this period.

Percentage of males targeted	Percentage of females targeted	All - not targeted male/female
%	%	100%

0-5 years	< 15 years	15-24 years	25-44 years	45-64 years	>65 years	All ages
%	%	%	%	%	%	100%

Financial information
Amount requested:	$7500.00
Requesting grant for:	Promotion and marketing of the event and project management/developing the collaboration between retail, hospitality and the artists to display their artwork and or sculptures. This is the second year we have participated in ARTWEEK. Last year the GLBA sustained the full cost of the project on its own as it was very much a prototype of what could possibly achieved.
If part funded, how would you make up the difference: We will have to significantly scale back project and limit to Richmond Rise and Westlynn village which is a much smaller area than intended. It is also problematic in that such and approach wouldn't actually link up the public art and galleries as intended
Cost of participation:	No this intended to be a free community event

Total expenditure	Total income	Other grants approved	Applicant contribution
$22,500.00	$19,000.00	$0.00	$7,500.00

Expenditure item	Amount	Amount requested from Local Board
Venue Hire	$1,500.00	$1,200.00
Project Management	$6,000.00	$3,000.00
PR/Marketing	$10,000.00	$3,300.00
Curators	$4,000.00	$0.00
Artist to develop brand material	$1,000.00	$0.00

Income description	Amount
Commission based sales of paintings	$ 4,000.00
Sale of printed collateral eg approach businesses to have names in and on printed collateral	$ 6,000.00
Auction of large art works	$ 5,000.00
Sponsorship from local businesses in cash and kind	$ 4,000.00

Other funding sources	Amount	Current Status
NIL	$0.00

Donated materials	Amount
Venue Hire	$1,500.00
Materials	$7,000.00
Shop space	$5,000.00

Total number of volunteers	Total number of volunteer hours	Amount
10	400	$8,460.00

Additional information to support the application:

We will be providing contestable quotes by COB next Friday as we are challenged in terms of getting these quotes to you by today. We will call for local businesses quotes in following areas : project management; PR/marketing, curation, posters, printing and distribution of materials,etc

Funding history

Application ID

Project title

Round - Stage

Decision

Allocation

No previous application

2019/2020 Waitematā Local Grants, Round Two LG2020-242
Action Education
Legal status:	Charitable Trust		Activity focus:	Arts and culture
Conflicts of interest:	None identified
Project: Spoken Word Workshops - Empowering young people through the arts
Location:	Ngā Puna o Waiōrea, Youthline ,St Pauls College, Central City Library, Auckland Girls Grammar, Western Springs College
Summary:	Our project involves facilitating 15 x two hour, structured Spoken Word workshops at schools and community centres in the Local Board area. There is no cost to the students or the schools.
Expertise:	In 2019, 7027 young people attended our spoken word programmes and workshops. We have a team of two full-time staff who are experienced youth workers and poets and we are supported by approx 20 volunteers which include the South Auckland Poet Collective. Our work is guided by best practise models such as Te Whare Tapa Wha and the Youth Development Strategy Aotearoa (YDSA). We have been working with young people using creative action-based programmes since 1981
Dates:	01/06/2020 - 31/05/2021		Rain dates:	-
People reached:	10 - 30 Young people per workshop (Total 150 - 450)
% of participants from Local Board		100 %
Promotion:	At the Workshops, on our Website, our Facebook page and in our Annual Report

Community benefits
Identified community outcomes:
	At Action Education we have four overarching community outcomes that drive and guide our youth programmes and activities: We have five overarching outcomes that we expect the young people participating inthis programmes will achieve. 1) Young people have a sense of belonging and feel connected to their communities 2) Young people have the means to explore and express culture, identity and diversity in a safe supported environment 3) Young people have a sense of contributing to society; their opinions are listened and valued 4) Young people have enhanced sense of wellbeing and personal development from being involved in positive, pro social opportunities
Alignment with local board priorities:
	· Provide spaces and places that enable our diverse communities to connect, and feel welcome Spoken word poetry is an art form that’s increasingly recognised as an effective vehicle through which young people can explore themselves, process their feelings, connect and understand their place within their culture, family, whanau and community. Using feedback from young people, we have honed and refined our spoken word workshops that are run in community centres and schools. The workshops: 1. Introduce participants to spoken word poetry, supporting their writing and literacy skills 2. Introduce young people to a creative, affordable, relevant and accessible medium for self-expression 3. Build confidence and self-esteem while connecting with their collective and individual identities We provide these 2 hour workshops, free of charge and we distribute alongside them our “Spoken Word Guidelines” resource for educators. http://www.actioneducation.co.nz/ resources.html. 7079 young people took part in our workshops in 2019.

Collaborating organisation/individual	Role
South Auckland Poets Collective	Facilitation Support

Demographics
Māori outcomes:	· Māori participation - Māori priority group, target group, high representation or Māori staff delivering All of our staff and volunteers are trained on the Treaty of Waitangi, and use Maori models of Health such as Te Whare Tapa Wha, Tuakana/Teina and the Takarangi Cultural Competency Framework. Our staff and volunteer team have high representation form Maori. We have just started developing a rangatahi Maori specific programme alongside holding sector leaders, rangatahi Maori and their whanau. We use Karakia, Waiata, Whakatauki, Poroporoaki and Powhiri within our programmes where appropriate. We hold core values such as Aroha, manaakitanga and kotahitanga throughout all of our programmes
Accessible to people with disabilities	Yes - Our work is mainly held at secondary schools and community centres which are all well equipped to provide access for those with physical disabilities. Upon entry into our programmes, we take into account the unique needs of each individual so that we can ensure they are comfortable and can fully participate.
Target ethnic groups:
Healthy environment approach:	· Promote smoke-free messages, Include waste minimisation (zero waste) messages We have a smoke free policy's in place at our workspace, and our work mostly takes place in smoke free environments such as community centres and schools. All of our youth development workers are trained to be able to offer support in smoking cessation. We encourage dialogue about the environment and how we can care for it

Percentage of males targeted	Percentage of females targeted	All - not targeted male/female
%	%	100%

0-5 years	< 15 years	15-24 years	25-44 years	45-64 years	>65 years	All ages
%	50%	50%	%	%	%	%

Financial information
Amount requested:	$3000.00
Requesting grant for:	We are requesting funding of $3000 to cover the cost of running 15 Spoken Word Poetry workshops to be held at schools in the Local Board area. Each workshop costs $200. The workshop is a structured two-hour session for 10 – 30 students that encourages and supports full participation. There is no cost to the school or students.
If part funded, how would you make up the difference: We would only run the number of workshops that we were funded for
Cost of participation:	0

Total expenditure	Total income	Other grants approved	Applicant contribution
$3,000.00	$0.00	$0.00	$0.00

Expenditure item	Amount	Amount requested from Local Board
Facilitation x 15 Workshops @$200 per workshop	$3,000.00	$3,000.00

Income description	Amount
Nil	$ 0.00

Other funding sources	Amount	Current Status
Nil	$0.00

Donated materials	Amount
Nil	$0.00

Total number of volunteers	Total number of volunteer hours	Amount
Nil		$0.00

Additional information to support the application:

If you have any time to watch this it is the most powerful way to see our work in action: https://www.youtube.com/watch?v=1_fygEzbTQ8

Funding history

Application ID

Project title

Round - Stage

Decision

Allocation

LG2014-233

Spoken Word Workshops - Empowering young people through the arts

2019/2020 Papakura Local Grant, Round Two - Submitted

Undecided

$0.00

MB1920-2122

Empowering young people through the arts

2019/2020 Multi-board Local Grants Round Two - Submitted

Undecided

$0.00

ASF202033

2020 Waitematā Accommodation Support Fund - Submitted

Undecided

$0.00

LG2009-252

Spoken Word Workshops - Empowering young people through the arts

2019/2020 Māngere-Otāhuhu Local Grants, Round Two - Submitted

Undecided

$0.00

LG2010-231

Spoken Word Workshops - Empowering young people through the arts

2019/2020 Manurewa Local Grants, Round Two - Submitted

Undecided

$0.00

LG2017-217

Spoken Word Workshops - Empowering young people through the arts

2019/2020 Upper Harbour Local Grants, Round Two - Submitted

Undecided

$0.00

LG2013-258

Spoken Word Workshops - Empowering young people through the arts

2019/2020 Ōtara-Papatoetoe Local Grants, Round Two - Submitted

Undecided

$0.00

LG2008-319

Spoken Word Workshops - Empowering young people through the arts

2019/2020 Kaipātiki Local Grants, Round Three - Submitted

Undecided

$0.00

LG2002-260

Spoken Word Workshops - Empowering young people through the arts

2019-2020 Devonport-Takapuna Local Grants, Round Two - Submitted

Undecided

$0.00

REGCD2052

WORD SUMMIT 2020

Regional Community Development 2019/2020 - Submitted

Declined

$0.00

QR2009-127

SUP SOUTH - Stand Up Poetry Nights

2019/2020 Māngere-Ōtāhuhu Quick Response, Round One - SME assessment complete

Approved

$1,666.00

QR2002-122

SUP NORTH - Stand UP Poetry Nights

2019/2020 Devonport-Takapuna Quick Response, Round One - Declined

Approved

$840.00

CCS20_1_288

Brave and Proud - Expressing youth voice

Creative Communities Scheme 20_1 - North West 20_1

Approved

$2,130.00

CCS20_1_239

Brave and Proud - Expressing youth voice

Creative Communities Scheme 20_1 - South East 20_1

Approved

$2,000.00

LG2008-122

Spokenword Youth Workshops & contribution towards our Youth Worker Salary

2019/2020 Kaipatiki Local Grant, Round One - Project in progress

Approved

$4,000.00

RegPr20_100067

Word The Front Line 2020

Regional Arts and Culture grants programme 20_1 Projects - Project in Progress

Approved

$25,000.00

LG2011-145

Youth Spoken Word Workshops

2019/2020 Maungakiekie-Tāmaki Local Grants, Round One - Project in progress

Approved

$2,400.00

LG2001-140

Spoken Word Youth Workshops

2019/2020 Albert-Eden Local Grants, Round One - Project in progress

Approved

$1,500.00

LG2021-132

Spoken Word Workshops to empower young people through the arts

2019/2020 Whau Local Grants, Round One - Project in progress

Approved

$2,000.00

QR1910-332

Pull Up Banners For events

2018/2019 Manurewa Quick Response, Round Three - Acquitted

Approved

$1,000.00

QR1917-312

Spoken Word Poetry Workshops for Youth

2018/2019 Upper Harbour Quick Response, Round Three - Project in progress

Approved

$3,000.00

QR1902-328

Spoken Word Poetry Workshops for Youth

2018/2019 Devonport-Takapuna Quick Response, Round Three - Project in progress

Approved

$2,000.00

ASF192023

2019 Waitematā Accommodation Support Fund - Project in progress

Approved

$3,500.00

LG1912-225

Spoken Word Youth Workshops

2018/2019 Ōrākei Local Grants, Round Two - Project in progress

Approved

$2,000.00

LG1921-223

Spoken Word Youth Workshops

2018/2019 Whau Local Grants, Round Two - Declined

Declined

$0.00

LG1905-232

Spoken Word Youth Workshops

2018/2019 Henderson-Massey Local Grants, Round Two - Project in progress

Approved

$1,500.00

LG1903-228

Spoken Word Youth Workshops

2018/2019 Franklin Local Grants, Round Two - Declined

Declined

$0.00

LG1914-226

Spoken Word Youth Workshops

2018/2019 Papakura Local Grant, Round Two - Declined

Declined

$0.00

LG1920-233

Spoken Word Youth Workshops

2018/2019 Waitematā Local Grants, Round Two - Project in progress

Approved

$1,500.00

LG1911-337

Spoken Word Youth Workshops

2018/2019 Maungakiekie-Tāmaki Local Grants, Round Three - Project in progress

Approved

$1,400.00

LG1906-249

Spoke Word Youth Workshops

2018/2019 Hibiscus and Bays Local Grants, Round Two - Project in progress

Approved

$2,000.00

LG1907-352

Spoken Word Youth Workshops

2018/2019 Howick Local Grants, Round Three - Project in progress

Approved

$1,500.00

CCS19_1_239

Stand Up Poetry - South Auckland 2019

Creative Communities Scheme 19_1 - South 19_1

Approved

$3,634.00

RegPr19_1_00020

Word the Front Line 2019

Regional Arts and Culture Grant Programme 19_1 Projects - Acquitted

Approved

$20,830.00

LG1920-121

Positive Youth Development & Community Engagement through the arts

2018/2019 Waitematā Local Grants, Round One - Declined

Declined

$0.00

LG1921-130

Positive Youth Development & Community Engagement through the arts

2018/2019 Whau Local Grants, Round One - Review accountability

Approved

$500.00

LG1909-131

Positive Youth Development & Community Engagement through the arts

2018/2019 Māngere-Otāhuhu Local Grants, Round One - Acquitted

Approved

$4,500.00

LG1910-132

Positive Youth Development & Community Engagement through the arts

2018/2019 Manurewa Local Grants, Round One - Acquitted

Approved

$4,500.00

LG1915-128

Positive Youth Development & Community Engagement through the arts

2018/2019 Puketāpapa Local Grants, Round One - Project in progress

Approved

$2,000.00

QR1920-103

Spoken Word Poetry Workshops

2018/2019 Waitematā Quick Response, Round One - Acquitted

Approved

$1,000.00

LG1801-227

Spoken Word Youth Development Workshops

2017/2018 Albert-Eden Local Grants, Round Two - Acquitted

Approved

$1,505.00

LG1802-236

Spoken Word Youth Development Workshops

2017/2018 Devonport-Takapuna Local Grants, Round Two - Acquitted

Approved

$1,500.00

LG1809-247

Spoken Word Youth Development Workshops

2017/2018 Māngere-Otāhuhu Local Grants, Round Two - Declined

Declined

$0.00

ASF1820-016

2018 Waitematā Accommodation Support Fund - Acquitted

Approved

$3,550.00

LG1820-215

Spoken Word Youth Development Workshops

2017/2018 Waitematā Local Grants, Round Two - Declined

Declined

$0.00

LG1808-314

Engaging youth in positive youth development

2017/2018 Kaipātiki Local Grants, Round Three - Acquitted

Approved

$5,000.00

LG1810-224

Youth Development Spoken Word Workshops

2017/2018 Manurewa Local Grants, Round Two - Acquitted

Approved

$2,400.00

LG1813-222

Youth Development Spoken Word Workshops

2017/2018 Ōtara-Papatoetoe Local Grants, Round Two - Acquitted

Approved

$2,000.00

QR1815-307

Spoken Word Workshops within Schools

2017/2018 Puketāpapa Quick Response, Round Three - Declined

Declined

$0.00

QR1817-215

Spoken Word Workshops in Upper Harbour Schools

2017/2018 Upper Harbour Quick Response, Round Two - Acquitted

Approved

$1,000.00

CCS18_2_225

Stand Up Poetry Events on the North Shore

Creative Communities Scheme 18_2 - Acquitted

Approved

$2,980.00

QR1801-331

Enagaging youth in positive youth development

2017/2018 Albert-Eden Quick Response, Round Three - Declined

Declined

$0.00

QR1801-226

Express yourself (Central) - Engaging young people in creative youth development

2017/2018 Albert-Eden Quick Response, Round Two - Declined

Declined

$0.00

QR1820-225

Express yourself (central) - Engaging young people in creative youth development

2017/2018 Waitematā Quick Response, Round Two - Withdrawn

Withdrawn

$0.00

QR1802-225

Express yourself (North) - Engaging young people in creative youth development

2017/2018 Devonport-Takapuna Quick Response, Round two - Withdrawn

Withdrawn

$0.00

QR1821-215

Express yourself (west) - Engaging young people in creative youth development

2017/2018 Whau Quick Response, Round Two - Acquitted

Approved

$2,000.00

QR1809-225

Express yourself (South) - Engaging young people in creative youth development

2017/2018 Māngere-Ōtāhuhu Quick Response, Round Two - Withdrawn

Withdrawn

$0.00

QR1806-213

Express yourself (North) - Engaging young people in creative youth development

2017/2018 Hibiscus and Bays Quick Response, Round Two - Acquitted

Approved

$2,000.00

QR1817-109

Express yourself - Engaging young people in creative youth development opportunities

2017/2018 Upper Harbour Quick Response, Round One - Declined

Declined

$0.00

QR1805-219

Express yourself - Engaging young people in creative youth development opportunities

2017/2018 Henderson-Massey Quick Response, Round Two - Acquitted

Approved

$1,000.00

RegAC18_1_00026

WORD The Front Line Secondary School Poetry Competition 2018

Regional Arts & Culture Grants Programme 18_1 Projects - Acquitted

Approved

$10,000.00

LG1809-133

Spoken word poetry workshops in South Auckland schools

2017/2018 Māngere-Otāhuhu Local Grants, Round One - Acquitted

Approved

$4,000.00

CCS18_1_253

Stand Up Poetry Open Mic Nights

Creative Communities Scheme 18_1 - Acquitted

Approved

$5,200.00

QR1806-119

Spoken Word Poetry Workshops at local secondary schools

2017/2018 Hibiscus and Bays Quick Response, Round One - Declined

Declined

$0.00

LG1808-119

Spoken Word Poetry Workshops

2017/2018 Kaipātiki Local Grants, Round One - Acquitted

Approved

$2,000.00

LG1802-137

Spoken Word Poetry Workshops

2017/2018 Devonport-Takapuna Local Grants, Round One - Declined

Declined

$0.00

QR1803-116

Spoken Word Poetry Workshops

2017/2018 Franklin Quick Response, Round One - Declined

Declined

$0.00

LG1820-134

Spoken Word Poetry Workshops

2017/2018 Waitematā Local Grants, Round One - Acquitted

Approved

$2,000.00

QR1710-417

Spoken Word Poetry Workshops in Manurewa Local Board Area Schools

2016/2017 Manurewa Quick Response, Round Four - Declined

Declined

$0.00

QR1713-428

Spoken Word Poetry Workshops in Otara-Papatoetoe Local Board area schools

2016/2017 Ōtara-Papatoetoe Quick Response, Round Four - Acquitted

Approved

$2,000.00

QR1715-409

Spoken Word Poetry workshops in Puketapapa schools

Puketāpapa Quick Response, Round Four, 2016/17 - Declined

Declined

$0.00

LG1711-261

Spoken Word Poetry Workshops

Maungakiekie-Tāmaki Local Grants, Round Two, 2016/17 - Acquitted

Approved

$4,000.00

LG1721-236

Spoken Word poetry Workshops in local secondary schools

2016/2017 Whau Local Grants, Round Two - Acquitted

Approved

$1,500.00

QR1705-321

Spoken Word poetry workshops at local secondary schools

Henderson-Massey Quick Response, Round Three, 2016/17 - Acquitted

Approved

$2,000.00

REGCD17-46

WORD The Front Line Secondary School Poetry Competition 2017

Regional Community Development 2016/2017 - Declined

Declined

$0.00

QR1712-210

Spoken Word Poetry workshops in local secondary schools

2016/2017 Ōrākei Quick Response, Round Two - Acquitted

Approved

$2,000.00

QR1709-207

Spoken Word Poetry Workshops in Mangere Otahuhu local board area schools

2016/2017 Māngere-Ōtāhuhu Quick Response, Round Two - Acquitted

Approved

$2,000.00

QR1710-204

Spoken Word Poetry Workshops in Manurewa Local Board Area Schools

2016/2017 Manurewa Quick Response, Round Two - Acquitted

Approved

$2,000.00

QR1701-220

Spoken Word Poetry workshops in local secondary schools

2016/2017 Albert-Eden Quick Response, Round Two - Declined

Declined

$0.00

QR1708-202

Spoken Word Poetry Workshops In the Kaipatiki Local Board area

Kaipātiki Quick Response, Round Two, 2016/2017 - Declined

Declined

$0.00

QR1715-207

Spoken Word Poetry workshops in Puketapapa schools

Puketāpapa Quick Response, Round Two, 2016/17 - Acquitted

Approved

$200.00

QR1702-210

Spoken Word Poetry Workshops In the Devonport-Takapuna area

Devonport-Takapuna Quick Response, Round Two, 2016/2017 - Declined

Declined

$0.00

QR1706-212

Chairperson	Richard Northey, (ONZM)
Deputy Chairperson	Kerrin Leoni
Members	Adriana Avendano Christie
	Alexandra Bonham
	Graeme Gunthorp
	Julie Sandilands
	Sarah Trotman, (ONZM)

Author	Priscila Firmo - Democracy Advisor
Authoriser	Trina Thompson - Relationship Manager/Senior Advisor Waitemata Local Board