Agenda of Franklin Local Board

Franklin Local Board

16 June 2020

Franklin Quick Response Round Two 2019/2020 and Franklin Coastal Rescue Fund 2019/2020 grant allocations

File No.: CP2020/07070

Te take mō te pūrongo

Purpose of the report

1. To provide the Franklin Local Board with information on applications in Franklin Quick Response Round Two 2019/2020; and Franklin Coastal Rescue Fund 2019/2020 to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Franklin Quick Response Round Two 2019/2020 and Franklin Coastal Rescue Fund 2019/2020 (refer Attachment B and C).

3. The Franklin Local Board adopted the Franklin Local Board Community Grants Programme 2019/2020 on 26 March 2019 (Attachment A). The document sets application guidelines for contestable grants.

4. The Franklin Local Board has set a total community grants budget of $136,000 for the 2019/2020 financial year. A total of $113,910 has been allocated to two local grant rounds and one quick response round. Three grants were returned, due to the events not being able to proceed under the COVID-19 alert levels. These were the Whanau Funday (QR2003-135), the Pa 500 Fun Run (QR2003-112), and the Puni School Multicultural Day (LG2003-138). This leaves a total of $28,290.00 to be allocated to one quick response round.

5. An urgent decision was also made on 22 April by the Franklin Local Board to make two changes to this quick response grant round as follows:

That Franklin Local Board makes the following one-off changes to the Franklin Quick Response Grant Round which is currently open, closing on 8^th May 2020, and that these changes be promoted on the council website and through local communications support:

a) applications responding to the needs of the community from the impact of COVID-19 will be given higher priority

b) The upper limit of grants be increased to $4000. (FR/2019/168).

6. Twenty-five applications were received for Quick Response Round Two 2019/2020, requesting a total of $60,030.71.

7. The Franklin Local Board has set a total budget of $45,000, for the Franklin Coastal Rescue Fund 2019/202 and can allocate up to this amount in this grant round. Four applications were received for this round, requesting a total of $80,154.95.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) agree to fund, part-fund, or decline each application in Franklin Quick Response Round Two 2019/2020 listed in the following table:

Table One: Franklin Quick Response Round Two 2019/2020 grant applications:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2003-208	Losalia Aleva	Arts and culture	Towards tutor fees and venue hire costs to deliver Tongan dance classes in Pukekohe.	$1,000.00	Eligible
QR2003-213	Franklin Arts Festival Society (Incorporated)	Arts and culture	Towards the upgrade of the website to deliver an online arts show, including online advertising costs.	$4,000.00	Eligible
QR2003-221	Dance Therapy NZ	Arts and culture	Towards the costs to deliver a dance therapy programme including venue hire, facilitator fees and materials.	$4,000.00	Eligible
QR2003-229	Sanjana Khusal	Arts and culture	Towards the "Pukekohe is Home" booklet, including printing and website domain costs.	$960.00	Eligible
QR2003-201	Pohutakawa Coast Presbyterian Church	Community	Towards the purchase of an outdoor shed and a sandpit cover.	$941.00	Eligible
QR2003-202	Life Education Trust Counties Manukau	Community	Towards the costs of workbooks for students in Franklin schools in 2020, including salaries, running costs and resources.	$2,000.00	Eligible
QR2003-204	Blue Light Ventures Incorporated	Community	Towards the purchase of 78 Rainbow's End entry tickets for young people in the Franklin area for the Rainbows End Funday.	$2,522.00	Eligible
QR2003-209	Returned Services Association Franklin Pipe Band Incorporated	Community	Towards the purchase of ergonomic carriers for the bass and snare.	$1,916.75	Eligible
QR2003-211	Ararimu Residents and Ratepayers Association Incorporated	Community	Towards costs to replace pines for native trees at the Ararimu Cemetery boundary.	$2,000.00	Eligible
QR2003-214	Waiuku Business and Development Association Incorporated	Community	Towards an online marketing campaign to promote domestic tourism.	$3,950.00	Eligible
QR2003-217	Pukekohe Business Association Incorporated	Community	Towards print advertising costs.	$4,000.00	Eligible
QR2003-219	Epilepsy Association of New Zealand Incorporated	Community	Towards fuel costs for the Counties Manukau region educator.	$700.00	Eligible
QR2003-222	YMCA North Incorporated	Community	Towards the costs of upgrading the hot water system at Camp Adair.	$4,000.00	Eligible
QR2003-224	Spud Union Singing Group	Community	Towards the purchase of an adjustable rehabilitation chair and venue hire costs for the Mauku Victory Hall.	$722.85	Eligible
QR2003-225	Youthline Auckland Charitable Trust	Community	Towards triage support and volunteer supervision costs.	$2,000.00	Eligible
QR2003-226	Pukekohe Youth Council Incorporated	Community	Towards the costs of printing and mounting historical information and photos for the Pukekohe Youth Centre.	$2,000.00	Eligible
QR2003-230	Pakuranga Counselling Centre	Community	Towards delivering the "Building Resilience" counselling sessions in the Pohutukawa Coast area.	$2,000.00	Eligible
QR2003-232	Clevedon Community and Business Association	Community	Towards a contribution for the membership costs for 67 businesses in the Clevedon area.	$4,000.00	Eligible
QR2003-235	Howick Tourism Incorporated	Community	Towards the East Auckland Tourism “COVID-19 Business Recovery” programmes including venue hire, catering, speakers and transport costs.	$4,000.00	Eligible
QR2003-223	Tread Lightly Charitable Trust	Environment	Towards the mileage and towing costs to deliver the Tread Lightly programmes to the Pukekohe East and Bombay Schools.	$865.00	Eligible
QR2003-233	Bombay Playcentre Under the umbrella of Te Whanau Tupu Ngatahi o Aotearoa - Playcentre Aotearoa	Environment	Towards the costs of creating a “Nature Discovery Walk” at the playcentre garden.	$2,000.00	Eligible
QR2003-207	Yorkshire Society of New Zealand Incorporated	Events	Towards the "Yorkshire Day in New Zealand 2020" event costs including advertising and gifts.	$1,271.11	Eligible
QR2003-206	Counties Manukau Gymnastics Incorporated	Sport and recreation	Towards annual costs for three executive committee members.	$900.00	Eligible
QR2003-216	Special Olympics Counties	Sport and recreation	Towards operational costs including venue hire, van hire and petrol.	$4,782.00	Eligible
QR2003-231	Franklin Basketball Incorporated	Sport and recreation	Towards the Hoopsters Basketball programme including venue hire, coaching and administration costs.	$3,500.00	Eligible
Total				$60,030.71

b) agree to fund, part-fund, or decline each application in the Franklin Coastal Rescue Fund 2019/2020 listed in the following table:

Table One: Franklin Coastal Rescue Fund 2019/2020 grant applications:

Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
CR2003-101	Coastguard Maraetai Incorporated	Towards annual operational expenses	$40,000.00	Eligible
CR2003-102	Royal New Zealand Coastguard Boating Education Limited	Towards the costs of delivering “Safe Boating” programmes in the Franklin area.	$7,300.14	Eligible
CR2003-103	Surf Life Saving Kariaotahi Incorporated	Towards training and the costs to upgrade rescue equipment	$15,022.21	Eligible
CR2003-105	Waiuku Search and Rescue Association Incorporated	Towards fuel, equipment and replacement costs for the vessel outboard motors..	$17,832.60	Eligible
Total			$80,154.95

Horopaki

Context

8. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

9. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

10. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

11. The Franklin Local Board adopted the Franklin Local Board Community Grants Programme 2019/2020 on 16 April 2019 (Attachment A). The document sets application guidelines for contestable grants.

12. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

14. Due to the current COVID-19 pandemic, staff have also assessed each application according to which alert level the proposed activity is able to proceed.

15. An urgent decision was also made on 22 April by the Franklin Local Board to make two changes to this quick response grant round as follows:

c) applications responding to the needs of the community from the impact of COVID-19 will be given higher priority

d) The upper limit of grants be increased to $4000. (FR/2019/168).

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

18. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

20. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

21. A summary of each application received through Franklin Local Board Quick Response Round Two 2019/2020 and the Coastal Rescue Fund 2019/2020 is provided (Attachment B and C).

Tauākī whakaaweawe Māori

Māori impact statement

22. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

23. The Franklin Local Board has set a total community grants budget of $136,000 for the 2019/2020 financial year. A total of $113,910 has been allocated to two local grant rounds and one quick response round. Three grants were returned, due to the events not being able to proceed under the COVID-19 alert levels. These were the Whanau Funday (QR2003-135), the Pa 500 Fun Run (QR2003-112), and the Puni School Multicultural Day (LG2003-138). This leaves a total of $28,290.00 to be allocated to one quick response round.

24. Twenty five applications were received for Quick Response Round Two 2019/2020, requesting a total of $60,030.71.

25. The Franklin Local Board has set a total budget of $45,000, for the Franklin Coastal Rescue Fund 2019/202 and can allocate up to this amount in this grant round. Four applications were received for this round, requesting a total of $80,154.95.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

27. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā koringa ā-muri

Next steps

28. Following the Franklin Local Board allocation of funding for Quick Response Round Two, and the Coastal Rescue Fund, the grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Franklin Grant Programme 2020/2021	15
b ⇩	Franklin Quick Response Round Two 2019/2020 grant applications	21
c ⇩	Coastal Rescue Fund grant applications	117

Ngā kaihaina

Signatories

Author

Agus Castro Pons - Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Franklin Local Board

16 June 2020

Franklin Local Board

16 June 2020

Panuku Development Auckland - Franklin Local Board Six-Month Report 01 September 2019 to 29 February 2020

File No.: CP2020/04638

Te take mō te pūrongo

Purpose of the report

1. To update the Franklin Local Board on Panuku Development Auckland activities within the local board area for the six months from 01 September 2019 to 29 February 2020.

Whakarāpopototanga matua

Executive summary

2. Panuku is charged with balancing financial and non-financial outcomes in order to create and manage sustainable and resilient places where people want to live, work, invest, learn and visit. The activities of Panuku cover four broad areas:

· redevelopment of urban locations, leveraging off council owned land assets, mostly within existing suburbs

· review of, and where appropriate, redevelopment of council non-service property

· management of council property assets including commercial, residential, and marina infrastructure

· other property related services such as redevelopment incorporating a service delivery function, strategic property advice, acquisitions and disposals.

3. Panuku Development Auckland currently manages 40 commercial and residential interests in the Franklin Local Board area.

4. Two properties are subject to the service property optimisation approach.

5. One property is currently under review as part of our rationalisation process.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

receive the Panuku Auckland Development- Franklin Local Board Six-Month Report 01 September 2019 to 29 February 2020.

Horopaki

Context

6. Panuku helps to rejuvenate parts of Auckland, from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

7. The Auckland Plan is the roadmap to deliver on Auckland’s vision to be a world class city, Panuku plays a significant role in achieving the ‘Homes and Places’ and ‘Belonging and Participation’ outcomes.

8. Panuku is contributing commercial input into approximately fifty region-wide council-driven renewal and housing supply initiatives.

9. Panuku works with partners and stakeholders over the course of a project. It also champions best practice project delivery, to achieve best value outcomes within defined cost, time and quality parameters.

10. Below is a high-level update on activities in the Franklin Local Board area.

Tātaritanga me ngā tohutohu

Analysis and advice

Unlock Pukekohe

11. On 24 September 2018, following a review of all project locations across the city, the Panuku Board approved the recommendation to Auckland Council that Pukekohe be included as an Unlock location to our work programme.

12. In October 2018, Panuku workshopped the option of Pukekohe becoming an Unlock location with the Franklin Local Board. The Franklin Local Board formally endorsed Pukekohe becoming an Unlock location at their business meeting on 23 October 2018.

13. A comprehensive Parking Management Plan has been completed by Auckland Transport and is informing the planning process for Panuku.

14. The Franklin Local Board endorsed the High Level Project Plan (HLPP) for Pukekohe on 16 April 2019.

15. The HLPP went to the Planning Committee on 4 June 2019.

16. The HLPP was presented to the Panuku Local Board on 28 May 2019 and then presented to the Finance and Performance Committee on 18 June 2019.

17. The Unlock Pukekohe programme continues to grow and evolve as we get underway with programme and project planning in preparation for Financial Year 2021. Prioritisation of work flow and projects are being prepared along with the necessary approval documents including a programme business case and a high level master plan to inform future projects and initiatives.

Properties managed in the Franklin Local Board Area

18. Panuku currently manages 33 commercial and 7 residential interests within the local board area.

Portfolio strategy

Optimisation

19. Optimisation is a self-funding development approach targeting sub-optimal service assets approved in 2015. The process involves an agreement between Community Facilities, Panuku and local boards and is led by Panuku. It is designed to equal or enhance levels of service to the local community in a reconfigured form while delivering on strategic outcomes such as housing or urban regeneration with no impact on existing rate assumptions.

20. Using optimisation, underperforming assets will have increased utility and efficiency, lower maintenance and operating costs, as well as improved service delivery benefiting from co-location of other complimentary services or commercial activities. Optimisation will free up a range of undercapitalised development opportunities such as air space, full sites, or part sites.

21. Using optimisation as a redevelopment and funding tool, the Local Board can maximise efficiencies from service assets while maintaining levels of service through the release of some or all of that property for sale or development.

22. Local boards are allocated decision making for the disposal of local service property and reinvestment of sale proceeds in accordance with the service property optimisation approach.

23. Service optimisation properties in the Franklin Local Board area are listed below.

Property

Details

39R Pohutukawa Road, Beachlands and 17W Hawke Crescent, Beachlands

The Franklin Local Board approved the sale of the subject sites under the service property optimisation policy on 26 March 2019.

Subsequently, the Parks, Arts, Community and Events Committee approved the revocation of the reserve status for both these properties on 13 February 2020.

To complete the reserve revocation process, we are currently working on consultation with Iwi and public notification, and then a plan change to enable the properties to be sold on the open market.

Portfolio review and rationalisation

Overview

24. Panuku is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within the council’s portfolio that may be suitable for potential sale and development if appropriate. Panuku has a focus on achieving housing and urban regeneration outcomes.

25. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

26. Panuku works closely with Auckland Council and Auckland Transport to identify potential surplus properties to help achieve disposal targets.

Target for July 2018 to June 2019

Unit	Target	Achieved
Portfolio review	$30 million disposal ‘recommendations’	$30.4 million disposal recommendations.

July 2019 to June 2021 Target

Unit	Target	Achieved
Portfolio Review	$45m disposal recommendations.	$20 million disposal recommendations as at 28 February 2020.

Process

27. Once identified as no longer delivering the council service use for which it was acquired, a property is taken through a multi-stage rationalisation process. The agreed process includes engagement with council departments and CCOs, the local board and mana whenua. This is followed by Panuku board approval, engagement with the local ward councilors, the Independent Māori Statutory Board and finally, a Governing Body decision.

Acquisitions and disposals

28. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. Panuku purchases property for development, roads, infrastructure projects and other services. These properties may be sold with or without contractual requirements for development.

Acquisitions

29. Panuku does not decide which properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of the council.

30. Panuku has purchased 8 properties for open space across Auckland in the time period between August 2019 and February 2020 at a cost of $28.2 million.

31. No properties have been purchased in the Franklin Local Board area during the reporting period for open space.

32. All land acquisition committee resolutions contain a confidentiality clause due to the commercially sensitive nature of ongoing transactions, and thus cannot be reported on while in process.

Disposals

33. In the reporting period between August 2019 and February 2020, the Panuku disposals team has entered into seven sale and purchase agreements, with an estimated value of $4.6 million of unconditional net sales proceeds.

34. Panuku 2019/20 disposals target is $24 million for the year. The disposals target is agreed with the council and is reviewed on an annual basis.

35. No properties have been sold in the Franklin Local Board area during the reporting period.

Under review

36. Properties currently under review in the Franklin Local Board area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body.

Property

Details

72R Karaka Road, Beachlands

The site was created upon subdivision and vested with the Crown in 1928 for road reserve purposes. In 1977 it was transferred to the former Manukau City Council as road reserve, subject to the Reserves and Domains Act 1953.

A review in 2018 established that 72R Karaka Road not required for transport infrastructure purposes or open space network purposes.

The internal consultation commenced in December 2019. No alternate council service use requirements were identified for the site.

Panuku will consult with the Franklin Local Board regarding the site in mid-2020.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37. The Panuku Priority Location programmes support regeneration of existing town centres, developing underutilised sites within the urban area, close to transport links. Increasing the density of housing results in reduced carbon emissions through improved utilisation of existing infrastructure and transit-oriented development. The provision of easy, safe and attractive walking and cycling routes reduces reliance on private motor vehicles and enables low carbon lifestyles. Panuku has adopted a minimum standard of a Homestar 6 rating for all homes, resulting in warmer, drier and more energy efficient buildings.

38. Climate change increases the probability of hotter temperatures and more frequent flooding and drought in Franklin. Panuku seeks to future-proof our communities by:

a) specifying adaptation and resilience in the design of buildings and spaces.

b) specifying that infrastructure and developments are designed to cope with warmer temperatures and extreme weather events.

c) use of green infrastructure and water sensitive design for increased flood resilience, ecological and biodiversity benefits

d) provision of increased shade and shelter for storm events and hotter days.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39. The views of the council group are incorporated on a project by project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

40. Any local or sub-regional impacts related to local activities are considered on a project by project basis.

41. Panuku requests that all feedback and/or queries relating to a property in the local board area be directed in the first instance to localboard@developmentauckland.co.nz.

Tauākī whakaaweawe Māori

Māori impact statement

42. Panuku works collaboratively with mana whenua on a range of projects including potential property disposals, development sites in the rohe and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

43. Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Ngā ritenga ā-pūtea

Financial implications

44. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

45. There are no risks associated with receiving this report.

Ngā koringa ā-muri

Next steps

46. The next six-monthly update is scheduled for October 2020.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Perin Gerrand - Engagement Coordinator

Authorisers

Jody Jackson-Becerra - Senior Engagement Advisor

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Franklin Local Board

16 June 2020

Auckland Transport monthly update to the Franklin Local Board - May 2020

File No.: CP2020/07127

Te take mō te pūrongo

Purpose of the report

1. To update the Franklin Local Board (FLB) about transport related matters in this area including its Local Board Transport Capital Fund.

Whakarāpopototanga matua

Executive summary

2. No decision is required this month. This report contains information about the following:

· Information about the Local Board Transport Capital Fund (LBTCF).

· Information about Auckland Transport local and regional projects and activities

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the Auckland Transport monthly update report for May 2020.

Horopaki

Context

3. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play in the governance of Auckland on behalf of their local communities.

4. This report updates the local board on AT projects and operations in the Franklin Local Board area. It summarises consultations and Traffic Control Committee decisions and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and Community Safety Fund (CSF).

5. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects they believe are important to their communities but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor, although projects in parks can be considered if there is a transport outcome.

6. AT’s Community Safety Fund (CSF) comprises $20 million in total allocated across all 21 local boards, with $5 million to be allocated during the 2019/2020 financial year and the balance of $15 million over the 2020/2021 financial year. This is a safety fund that sits within AT’s safety budget so the major component of the funding allocation formula is the number of Deaths and Serious Injuries (DSI) in a local board area. The purpose of the fund is to allow local communities to address long-standing road safety issues that have yet to become regional priorities and have not been addressed by AT.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund

7. Through Auckland Council’s Long-term Plan 2018-2028, LBTCF funding has increased to a total of $20.8 million per annum across all 21 local boards.

8. The allocation for the Franklin Local Board has accordingly also increased. The updated figures for this electoral term are reflected in the table below:

Table 1: Franklin Local Board Transport Capital Fund Financial Summary

Franklin Local Board Transport Capital Fund Financial Summary
Amount committed to date on projects approved for design and/or construction including the previous electoral term	$2,855,965
Current 2019-2022 LBTCF allocation	$3,278,661
Total funds available in current political term	$3,278,661

9. AT encourages all local boards to maximise the use of their allocated funding and has established a timeline for the board to use for identification, investigation and delivery of projects.

10. The timeline is listed below:

· On the 28^th January 2020, AT workshopped an initial list of potential projects with the local board providing an opportunity to identify possible projects.

· On the 4^th of April 2020 the local board workshopped the projects identified to confirm the list for further investigation and an assessment of cost.

· At the 26^th May business meeting, the local board passed resolutions formally requesting the development of a scope and rough order of costs (RoC) for the projects put forward at the workshops. The projects identified are listed as follows:

i) King Street roundabout (Waiuku bypass)

ii) Kerb & channel in Beachlands

iii) Papakura-Clevedon/ Creighton’s /Tourist Road intersection improvements

iv) Road upgrade at McLarin Rd outside Glenbrook Community Hall

v) Road upgrade at Glenbrook Connection from subdivision to beach

vi) Drainage upgrade along Howard Rd, Orere Point

vii) Matakawau Store/Hall road re-sealing

viii) Roundabout trial on Victoria/Queen Street intersection

ix) Intersection improvement at Kitchener/Racecourse roads

x) Horse-crossing warning signs on Whitford Maraetai Road

xi) Paving upgrade for mainstreet of Pukekohe

xii) Road renewal of Sergeant Road, Awhitu

xiii) Access to Hunua Trail

xiv) Pukekohe cycle routes

11. Workshops in June/July 2020 will be scheduled to provide costs and feedback on the projects. This information can be used by the local board to prioritise projects and allocate funds based on advice.

12. In July 2020 it is planned that the local board will be able to:

· Approve detailed design for complex projects with a cost of more than $300,000.

· Approve smaller projects (less than $300K) for design and construction.

13. In the second year of the local board’s electoral term, this cycle will be repeated if the board does not allocate its funds in the first year.

14. For projects selected in the last electoral term, the Covid-19 lockdown has impacted on the progress of these projects, particularly those nearing delivery. At the time of writing this report no announcements have been made relating to existing budgets and funding for these projects. Below is the current status of these projects and it is expected that the update report in July 2020 will provide more certainty as to the status of these projects.

Table 2: Status update on current Local Board Transport Capital Fund projects

Project	Description	Current status	Status change	Funds allocated
Station Road parking and pedestrian improvements	A project to formalise and improve parking on Station and Birch Roads, and improve pedestrian safety by providing new footpath on Station Road, Pukekohe. On 25 September 2018, the FLB approved $181,104.	A firm order of costs was completed and presented to the local board at a workshop on 9 April 2019. A funding shortfall was identified and at the 23 June 2020 meeting the local board allocated the balance of $320,000 from its Community Safety Fund to fully fund the project. This project is now being delivered as a Community Safety Fund project Current Status: A revised plan was circulated to the local board for feedback on the 3 March 2020. At this stage, this project is still expected to start construction in the latter half of 2020.	No	$181,104 ($30,554 spent to date)
Beachlands Kerb and Channel	Improvements Project to install kerb and channel in Beachlands on following roads: · Shelley Bay Road · Karaka Road · First View Ave · Second View Ave	The local board approved project rough order cost (ROC) estimate up to $1.18m to progress to detailed design and report back with Firm Estimate of Cost. A workshop was held on the 10 September 2019 for the local board to prioritise the various sections in order to progress this project through the electoral period and summer months. The confirmed order is as follows: i) Shelley Bay Road ii) Karaka Road iii) First View Ave iv) Second View Ave All four sites have been designed to construction drawing phase. Current Status: AT is in the process of procuring this work. Tender closed a week after the alert level went to level 3. This is currently in the evaluation stage and the preferred provider’s contract is currently being reviewed.	No	$1.18m ($70,490 spent to date.)
Tourist Road-Monument Road intersection electronic warning signage	Installation of electronic warning signage on each leg of the intersection and smart studs on Tourist Road.	The local board approved project ROC estimate up to $80,000 to progress to detailed design and report back with Firm Estimate of Cost. Follow up with NZTA resulted in advice that their trial is not accepting further sites. At the 23 July 2019 meeting the local board resolved that the $80,000 Local Transport Capital Funding allocated to this project be reserved until such time NZTA confirms the outcome of its trial. Direction from AT is that this project is to be progressed as the NZTA trial is now over. Current Status: In progress, though impacted by the Covid-19 lockdown. Progress has been made with costings for the signage, though a delivery timeline has yet to be confirmed.	No	$80,000

Community Safety Fund (CSF)

15. The 2018 Regional Land Transport Plan allocated $20 million to local boards with the objective to accelerate local community-initiated safety projects by 2020/21, which are currently not programmed for delivery by AT.

16. The CSF is a finite fund that must be spent by June 30, 2021. If final pricing for a particular project (post tender) exceeds the available budget, local boards will have the option of either re-allocating some of their CSF budget, meaning not doing another of the CSF projects chosen by the local board, or using their LBTCF to top-up the budget, as opposed to being unable to fund the project. This will allow each local allocation of the CSF to be fully utilised.

17. At its meeting on 23 July, the FLB resolved the following priority for projects nominated for construction using AT’s Community Safety Fund (CSF) allocation (FR/2019/103):

i. Clevedon Town Centre pedestrian crossing

ii. Gun Club Road/ Patumahoe intersection improvements

iii. Hart / Gun Club Road intersection improvements

iv. Queen street and Victoria Avenue intersection improvements

v. Racecourse/ Kitchener Road intersection improvements

vi. Station Road parking upgrade

vii. Taurangaruru Road safety improvements

viii. Woodhouse Road pedestrian crossing, Patumahoe.

18. The following projects have progressed through design and engagement, including elected member feedback:

· Racecourse/ Kitchener Road intersection improvements

· Station Road parking upgrade

· Clevedon Town Centre pedestrian crossing

· Woodhouse Road pedestrian crossing, Patumahoe.

· Maraetai Drive crossing (priority 2 project)

Local Projects and activities

Franklin Speed Bylaw 2019 roll out information

19. In 2018, 54 people died, and 595 others were seriously injured on Auckland’s roads.

20. To reduce levels of deaths and serious injuries (DSI) on Auckland’s roads, AT is delivering a $700 million road safety infrastructure programme, including safe speed management.

21. Setting safe speeds is one of the quickest and most cost-effective ways of reducing DSI on our roads. AT’s Safe Speed management programme supports its Vision Zero goal for DSI by 2050.

22. The AT Board approved a speed limits bylaw in October 2019 and speed reductions are scheduled to take effect on 30 June 2020.

23. In the lead up to speed limits changing, the local board had a workshop on the 10 March and an update memo sent on 26 May 2020.

24. The design and construction of new signs and new poles is currently underway, and work will continue prior to their installation before 30 June 2020.

25. Communications and relevant information for residents and businesses will also be given in the lead up to the speed changes as part of a comprehensive region-wide media and communications campaign to inform Aucklanders of the changes to speed limits.

26. An interactive map is also under development where people can search for any road in Auckland to check if it will have new speed limits or not.

27. The new speed limit signs will be installed prior to 30 June 2020 and the old signs will be removed.

Hingaia Road –Stage 2

28. The design work for this project is near completion and funding is being sought via the Crown Infrastructure’s Shovel Ready Projects fund. This project has fallen outside the top 30 priority projects nominated by Auckland Council and an update will be provided once money is allocated towards projects from this funding source.

29. Should this funding application be unsuccessful, the project will be considered as part of the Long-Term Plan 2021 prioritisation, which will be signed off next year in June 2021.

COVID 19 Alert Level 2 – Social distancing in town centres

30. Recently, central government announced funding for AT to modify footpaths to make more space allowing people room to social distance. The modification involves temporary removal of parking spaces then using cones and signage to widen footpaths.

31. AT installed 12km of pop-up spaces to ensure there was enough room in busy locations such as Tamaki Drive, Ponsonby Road and Queen Street for people to safely carry out physical distancing as part of efforts to unite against COVID-19.

32. Observations of the 6 highest priority town centres across the city, including Manurewa and Manukau in the south, highlighted low pedestrian numbers and minimal concern generally and therefore AT is not progressing with any additional physical distancing interventions in town centres at this point. AT will continue to monitor these locations as we progress down through the COVID-19 alert levels and make modifications if required.

Regional Impacts

COVID 19 Alert Level 2 – Public transport

33. After the shift to Alert Level 2 public transport returned to its pre-lockdown schedules. It also stopped being free. While schedules have returned to normal AT asks that people travelling on public transport avoid peak times unless it is necessary. This helps to ensure that two metres of physical distancing between staff and customers is maintained.

34. AT has taken numerous measures to help keep customers safe on our network and maintain effective and safe public transport services for our customers, these include:

a) Our AT Mobile app now indicates the available capacity that is on a bus or train service at any given time, so customers will know if two metre distancing will be achievable before they board.

b) Public transport has an enhanced cleaning regime to include antimicrobial protection fogging of facilities and our fleet. See a video of some of our cleaning here: https://www.youtube.com/watch?v=xpAHT7gpQRI

c) People must continue to use the rear door to get on and off the bus. This ensures everyone is kept as safe as possible by minimising physical contact between customers and the bus drivers. Customers who use a wheel-chair or other mobility device or require driver assistance can still use the front door of buses. This also applies to vision impaired customers – we ask drivers to assist them through the front door.

35. The number of people using public transport in Auckland rose from 126,000 on Monday 18 May 2020 and to 148,000 on 27 May 2020.

36. Alert Level 2 means public transport is managing with physical distancing restrictions reducing seating capacity to around 43 percent of normal. Maintaining safe social distancing within buses of trains may mean that drivers need to leave passengers behind if the bus, train or ferry reaches the maximum capacity.

37. This issue is most severe during school travel and AT is working with schools to help manage the student travel and not crowd onto public transport. AT, along with its rail operator Transdev, has set some rules for coping with the after-school rush on the rail network. Where there are high numbers of school pupils, staff are directing children to a part of the train away from other customers.

COVID 19 – Discounted Off Peak Fares

38. Public transport is vital to Auckland’s economic viability as it provides lower cost transport, reduces the need for car parking and reduces congestion on the roads. Encouraging people to make use of it contributes to Auckland’s recovery.

39. AT is discounting fares on buses and trains to encourage more people to travel during the day rather than at rush hour. Throughout June 2020, there will be a 30 per cent discount on AT HOP rates for adults who travel on weekdays after 9am and before 3pm. The discount also applies after 6.30pm, until the end of service, Monday to Friday only.

40. The new fares aim to encourage more people to use buses and trains at off-peak times when there are fewer passengers on public transport.

41. During COVID-19 Alert Level 2, AT’s buses and trains can carry only around 43 per cent of their usual passenger capacity. AT needs to ensure that safe physical distancing can be maintained. The plan is to encourage more people to travel outside the busiest peak periods. The discounted fares are an incentive to those who may be able to change their schedules by starting and finishing work later in the day.

42. AT wants people to feel safe using public transport and this measure helps manage physical distancing on public transport.

43. This is an opportunity for Aucklanders who can work more flexibly, to trial it for the month. It does have a real impact on our public transport and road network and Aucklanders travel choices might change with this discount. A recent study in Melbourne showed that between 4-7 percent of people changed from peak to off-peak travel when offered a 30% discount. A shift of this size would help manage the current problem. The Melbourne study was conducted before the pandemic, so the expectation is that this scheme is likely to have higher results in Auckland.

44. In the longer-term encouraging people to travel after 9am could reduce the need to add more buses to the peak schedule. Under pre-COVID-19 conditions, a 5 percent peak shift would offset the need to add around 25 to 50 buses to the fleet of 1300.

Tauākī whakaaweawe āhuarangi

Climate impact statement

45. AT engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

46. AT’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. The impact of information (or decisions) in this report is confined to Auckland Transport and does not impact on other parts of the Council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Auckland Transport consultations

Local Board consultations

48. AT provides the Franklin Local Board with the opportunity to comment on transport projects being delivered in the local board area.

49. The local board’s views on any proposed schemes are taken into account during consultation on those proposals.

50. In the reporting period from May 2020, five proposals were put forward for comment by the Franklin Local Board. The local board transport representative’s views and ongoing communication are recorded in the table below.

Table 3: Local Board Consultations

Location	Proposal	Details and Local Board Feedback
Papakura-Clevedon Road, Clevedon (town centre)	Raised zebra crossings	There was no objection to this proposal but suggested that good consultation needs to be undertaken with adjoining neighbours. Feedback included suggestion that this may have received strong objections from local residents in the past and therefore should be aware that this may be an issue with this proposal.
94 Maraetai Drive, Maraetai	Pedestrian Crossing	The original request from the community was to have a crossing at a continuation of 16W Te Puru Drive to facilitate access to the regional park on foot and at the same time to extend the 50KPH limit beyond the junction of Maraetai School Road and Maraetai Drive. Reference to geo maps shows 94 Maraetai Drive to be where the footpath from Omana Beach reaches Maraetai Drive. The local board seeks clarification as to the rationale for the location of the crossing and why there is no consideration of a crossing closer to 16W Te Puru Drive which has been identified to provide safer access from the residential area to Omana regional park and Te Puru sports park.
Woodhouse Road and Patumahoe Road, Patumahoe	Pedestrian Crossings	The local board was concerned about the proximity of the crossing to the intersection and potential risk for pedestrians from vehicles turning from Mauku/Patumahoe Roads into Woodhouse Road, in particular school children. If the crossing is unable to be located further back, there needs to be effective warning signs on the main road. Also suggest that Auckland Transport has a discussion with the primary school about it being a kea or school patrolled crossing on school days. Drivers of large truck and trailer units/tractors regularly use Woodhouse Road, so this needs to be taken into consideration for the height of the crossing (as in the case of the crossing installed in Patumahoe Road being built too high and having to be realigned).
Carlton Crescent, Maraetai	Road and stormwater upgrades	No objections received by the local board.
New bus stops on: · 186 Maraetai Drive; · 200 Maraetai Drive; · 116 Beachlands Road; · Opposite 112A Beachlands Road; · 28 Shelly Bay Road Changes on Maraetai Drive/ Rewa Road roundabout intersection	Proposed new bus stops and upgrades in the Beachlands and Maraetai area.	What is the overall bus route plan to incorporate Pine Harbour and how will these other sites be affected in the bigger picture? Bus Stop Maraetai The board believes that the location of the bus stop is too close to the roundabout and could obstruct the flow of traffic. There is also a rise in the terrain on the western side of the roundabout that could cause visual issues relating to parked buses and disembarking passengers. The road is quite wide a little further down from that location and straight. Perhaps it should be moved to that location? There is a large amount of boat related traffic using the roundabout so any form of obstruction like buses or road narrowing initiatives could be very unwelcome. Bus Stop on Beachlands Road This stop is probably not required - the distance between the stop outside the Medical Centre and the one just before Shelly Bay Road is a little less than 1 km so no-one would be required to walk more than 500 metres. It seems an un-necessary expense when there really isn't a good site for a stop anyway. If the installation of the stop does go ahead, the board feels that the median strip is too close to the driveway of 114A and given that 116R is a park with no required vehicle access, the median island would be better to be closer to this parcel of land, thus not affecting the access to 114A. 211 Maraetai Drive The board agrees with the location outside the park, providing the Maraetai Coastguard is happy with this. The Coastguard is located adjacent to the dotted yellow lines go so we suggest that this needs to be checked with them to ensure they have enough parking, so they can respond quickly when their volunteers arrive on site for a call out. Given that boats and trailers are accessing this area frequently, can the islands be of a design that they can be driven over without causing damage to the kerb edging of the island (or wheel rims)? 28 Shelly Bay Road The board queries whether a bus stop being immediately adjacent to the resident’s driveway will obstruct visibility. We are not aware if, being a commuting community, cars need to park on this road frequently or not, however, the amount of yellow dotted lines is going to limit off street parking for a number of properties. The proposed site is immediately opposite Julia Way which comprises eight properties and likely 16+ cars. It would make more sense if it was outside either number 30 or 32.

Traffic Control Committee resolutions

51. Traffic Control Committee decisions within the FLB area are reported on a monthly basis. The decisions within the local board area in the period of May 2020 are reflected in Table 4 below:

Table 4: Traffic Control Committee Decisions

Street	Type of report	Nature of restriction	Decision
John Street	Permanent Traffic and Parking changes	School Bus Stop	Carried
Harris Street	Permanent Traffic and Parking changes	School Bus Stop/ Edgeline	Carried

Tauākī whakaaweawe Māori

Māori impact statement

52. There are no specific impacts on Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi and its broader legal obligations in being more responsible or effective to Māori.

53. Our Maori Responsiveness Plan outlines the commitment to with 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.

54. This plan in full is available on the Auckland Transport Website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Tauākī whakaaweawe Māori

Māori impact statement

55. The proposed decision of receiving the report has no financial implications.

Ngā ritenga ā-pūtea

Financial implications

56. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

57. Auckland Council is currently consulting on its Emergency Budget 2020/2021 and we will have more certainty on the impacts to the AT programme when the budget is adopted in July.

58. Our capital and operating budgets will be reduced through this process. Some projects we had planned for 2020/2021 may not be able to be delivered, which will be disappointing to communities that we had already engaged with. Both the Community Safety Fund and the Local Board Transport Capital Fund may be impacted by these budget reductions.

59. The only way to mitigate this risk is for staff to support and advise the local board for clear decision-making to enable best use of any available funds.

Ngā koringa ā-muri

Next steps

60. AT will provide an update report to the local board next month

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Kenneth Tuai, Elected Member Relationship Manager Auckland Transport

Authorisers

Jonathan Anyon, Elected Member RelationshipTeam Manager, Auckland Transport

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Franklin Local Board

16 June 2020

Kevan Lawrence, Massey and Centennial Park Playground Concept Plans Proposed

File No.: CP2020/07030

Te take mō te pūrongo

Purpose of the report

1. To seek adoption of the Kevan Lawrence Park, Massey Park and Centennial Park playground concept plans by the Franklin Local Board.

Whakarāpopototanga matua

Executive summary

2. Plans to develop Kevan Lawrence Park, Massey Park and Centennial Park playgrounds started in 2018. The Community Facilities FY 2018/2019 Work Programme identified park asset renewal projects.

3. All three playgrounds reside closely to the Waiuku township and are approximately 12 minutes walking distance from each other. Each playground offers similar play opportunities and are all in need of renewal.

4. The Franklin Local Board considered it timely to look at developing concept plans that ensure community use and that ongoing park sustainability is managed and maintained. The concept plans validate both renewal and development opportunities for all parks.

5. Consultation and engagement events have been held at local venues with iwi and stakeholders, including local community groups and residents. Feedback from these events has helped inform the concept plans.

6. This report presents a design for Kevan Lawrence Park, Massey Park and Centennial Park, that is responsive to the communities needs and desires, and identifies opportunities to increase park activation.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve Kevan Lawrence Park, Massey Park and Centennial Park concept plans.

Horopaki

Context

7. Kevan Lawrence Park is approximately 5000 square meters and is nestled between facilities like Waiuku Library, Plunket office and a retirement village. Kevan Lawrence is well ultilised as it is close to the library and varied play activities. The playground is surrounded by well-established pathways, a large informal kick around space and large mature trees that provide lots of shade over the park.

8. Massey Park is one of the main parks of Waiuku and is highly utilised due to offering nearby recreational activities. The newly refurbished skate park is a favourite for many children and teens with many people traveling from surrounding townships to use the facilities. Massey Park is approximately 6 hectares and includes sport fields, bowling, skate park, toilet, basketball court, community hall and playground.

9. The playground is currently located on the upper western corner of the sports park and is approximately 200 meters away from the newly refurbished skatepark, existing toilet and basketball facilities which leads to a lack of use.

10. Centennial Park is approximately three hectares and is the most centrally located park in Waiuku. The playground is positioned on a large steep hill that is hidden from view if driving pass on Kitchener Road. The park is also home to other important facilities like Whiteside Pools, Kindergarten and Waiuku River.

11. Supporting park infrastructure has been minimal in recent years and park assets are expected to be reaching the end of their functional life. This provided the opportunity to review the park service provisions within Kevan Lawrence Park, Massey Park and Centennial Park.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Kevan Lawrence, Centennial and Massey Parks proposed concept plans offer many opportunities to enhance the overall amenity and informal recreational functions for the community of Waiuku.

13. The consultation process has driven the development of each playground design to ensure the service and needs of the community were captured. This insight was gained through surveys and face to face consultation.

14. Staff held an open day at Kevan Lawrence Park to allow the community to be further engaged and also to help promote the online survey. The open day was promoted through the signage at each park, local board social media, councils ‘have your say’ and the Waiuku library.

15. The Have Your Say survey continued over six weeks. Staff received 134 responses. These helped gain a deeper understanding of the sites, concerns, needs and desires from the community.

16. Feedback from the community showed overwhelming support to retain and renew all three playgrounds and the need for increased play at Kevan Lawrence Park and Massey Park.

17. Centennial Park has limited use due to its small space, the fact that it is prone to flooding and that there is no drainage system. Users indicated that the playground offered convenience when collecting children from the neighboring kindergarten or strolling through the Waiuku Town Centre.

18. Safety and access are key concerns. The community want to see playground locations reviewed to improve sightlines, connectivity and accessibility.

19. Four key themes were identified to improve the parks:

· more interesting play equipment for all ages and abilities

· improve connectivity and access by relocating playgrounds

· improve safety and security

· improve seating and shaded areas for family picnics.

20. The proposed plans aim to address concerns by:

· relocating the playgrounds in the best possible locations while also considering residential housing and facilities.

· relocating the basketball court at Massey Park closer to the skate park, and further away from nearby housing. The existing concrete slab will become the foundation for picnic tables.

· Road safety has been raised by the community for Massey Park and Kevan Lawrence Park, as the proposals show them being relocated closer to the roads. This can be mitigated by introducing partial fencing and planting towards the roadside.

21. Each playground required individual designs to meet Crime Prevention Through Environmental Design (CPTED) principles, to maximise the provision of play, cater for a wider range of ages and create a better play network. Refer to Attachment A of the report for the concept design.

22. Massey Park – playground

· locate next to the skate park, toilet, and basketball

· play equipment will include a bespoke module that will include monkey bars, glider, slide, firepole and a viewing platform. Two different swing sets and spinner.

· FIBA (International Basketball Federation) 3x3 sized basketball court with bright colours

· new accessible picnic area with extra-long seating

· painted concrete for hopscotch, hand ball and four-square

· new 1.8 meter pathway from toilet to new picnic area and skate park

· partial fencing facing Queens Street for safety precautions

23. Kevan Lawrence Park - playground

· relocate further away from the neighbouring retirement village

· 6-way swing set, seesaw spinner, junior springers, 2 bay swing set with accessible basket swing and a play module with various challenging and imagination play

· includes informal rope play and soccer practise goal

· cultural elements by incorporating Te Reo Māori words

· tree decks to provide opportunities for storytelling

· partial fencing facing the carpark for safety precautions

24. Centennial Park - playground

· will be positioned along the existing pathway to improve visibility and accessibility

· majority of play will be natural play for example rocks, logs and stumpery

· cultural elements of pou will be included with a mixture of climbable and non-climbable elements

· playground will also feature a traditional timber swing set

· native planting surrounding the playground

· accessible picnic table

· new open lawn space to allow picnicking and playing ball

25. The local board may consider allocating Locally Driven Initiative (LDI) capex budget to further develop the spaces by including shade structures and fitness equipment.

26. Indicative Project timeline

Community Facilities propose to undertake construction in the financial year 2020-2021. Below is the indicative project programme

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. In June 2019, Auckland Council declared a climate emergency and committed to the community to look at ways on how we can consider climate implications in everything that we do. Auckland faces risks such as heat waves, droughts and tropical storms.

28. Retaining our green spaces is a proven climate solution as it reduces harmful carbon pollution that is driving climate change.

29. Ways on how to achieve this within projects is to extend the tree canopy by planting eight native trees, planting multiple native gardens, and strategically placing the playgrounds around shady cool spaces to protect park users from the rising heat.

30. All efforts to recycle and reuse existing materials will be made to reduce landfill impacts and new materials will be sustainably sourced.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. Council staff from Community Facilities and Community Services were engaged to form the recommendations in this report. Staff agree that utilisation of the park will provide a wide range of recreation opportunities for the wider community.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. Renewing the playgrounds will benefit the community as it aligns with the Franklin Local Board Plan outcome 5 ‘Communities feel ownership and connection to their area’, as the community have been involved throughout the design process of each playground.

33. The local board provided feedback and advice on the draft concept plans at two workshops and one site visit during the current financial year.

34. The local board also requested the inclusion of fruit trees at Massey Park. This will be included in the detailed design after this business meeting.

Tauākī whakaaweawe Māori

Māori impact statement

35. Parks and heritage are of fundamental importance to mana whenua, their culture and traditions. Development of the reserve will benefit Māori and the wider community through increased access to recreational opportunities and increased community well-being.

36. Ngāti Te Ata attended an on-site meeting to discuss each playground and supported the renewal. Mana whenua also identified multiple opportunities by implementing pou structures, selecting colours themes, natural play and use of Te Reo within the playground.

37. These cultural elements will be further developed during the detailed design phase.

Ngā ritenga ā-pūtea

Financial implications

38. Seven hundred and ten thousand dollars ($710,000.00) has been allocated to the playground renewals from the 2017/2018 Capital Renewals Programme. The table below provides a breakdown of how the funds will be shared according to the proposed concept plans.

Renewal Project	FY19	FY20	FY21	Total
Kevan Lawrence – playground renewal		$20,000	$230,000	$250,000
Massey Park – playground renewal	$12,347.60	$20,000	$330,000	$370,000
Centennial Park – playground renewal		$20,000	$75,000	$95,000

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. Project progression and delivery is dependent on a decision from the local board.

40. Centennial Park is not ideal for an upgrade. It is small, prone to flooding and has no drainage system. This limits the usability of the Park.

41. Relocating the playground to the driest area of the park and including drainage metal in the basecourse of the playground will help mitigate potential drainage issues and help improve the accessibility and activation of the space.

42. Public expectation has been raised to see improvements according to the feedback provided during consultation. If the plans are not supported by the local board, it could cause disappointment for locals, as well as contribute to a drop in consultation and engagement of future projects.

Ngā koringa ā-muri

Next steps

43. Subject to local board approval, staff will commence detail design work of Kevan Lawrence, Massey and Centennial Parks in order to achieve physical works in financial year 2020/2021.

44. Following the adoption of this report staff will update the community via ‘Have your Say’ to close the loop.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachement A_Concept designs	151

Ngā kaihaina

Signatories

Author

Jennice Stringer - Project Manager (Ops)

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Franklin Local Board

16 June 2020

Approval for a new road name at 56 Adams Road South, Pukekohe

File No.: CP2020/06637

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Franklin Local Board to name a new public road created by way of a subdivision development at 56 Adams Road South, Pukekohe.

Whakarāpopototanga matua

Executive summary

2. Auckland Council’s road naming guidelines set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. On behalf of the developer and applicant, Adam Development Limited, agent CKL have proposed the names presented in the tables below for consideration by the local board.

4. Any of the eight proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Mana Whenua were also consulted.

5. The proposed names for the new public road at 56 Adams Road South are:

· Rural View Terrace (Applicant Preferred)

· Storm Terrace (Alternative 1)

· Cai Terrace (Alternative 2)

· Trixces Terrace (Alternative 3)

6. Following consultation with iwi, Ngāti Te Ata have suggested the following additional options:

· Te Aoimihia Terrace

· Te Tane Terrace

· Teina Terrace

· Hinengawai Terrace

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approves Rural View Terrace for the new public road created by way of subdivision at 56 Adams Road South, Pukekohe in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60312762 and SUB60312775).

Horopaki

Context

7. Resource consent BUN60312762 (subdivision reference number SUB60312775) was issued in May 2018 for the construction of 33 residential units, one access lot serving a future subdivision, and one public road.

8. Only the public road is included in this report for approval, as the applicant will prepare suitable names for the local board to consider for the access lot in a separate application.

9. Site and location plans of the development can be found in Attachments A and B respectively.

10. Local iwi have also provided Te Reo road name options, detailed below.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

12. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area;

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

13. The proposed development is to provide for 33 new dwellings in the area with suburban character. The theme proposed for the road names relates to the previous rural nature of the area, as well as the landowners’ families who have strong connections with the site. The proposed names were suggested by the landowner to create a path to recognise the past, family memories, and the history of the site.

14. The Applicant’s proposed names and meanings are set out in the table below:

Table one: Applicant’s proposed names and meanings

Proposed name	Meaning as described by applicant
Rural View Terrace (Applicant preferred)	This name represents local landscape and environmental features of the site.
Storm Terrace (Alternative 1)	This name represents an environmental feature of the site regarding the surrounding flooding areas. Additionally, the name represents the family’s first dog, bought when they lived in this property.
Cai Terrace (Alternative 2)	The owner of the land is from China and this name is proposed to provide a link between the mandarin and Māori languages. While the spelling is different, in these languages (kai in Māori and Cai in Mandarin), the word means “food and drink” in both languages. This reflects the past farming use of the surrounding area.
Trixces Terrace (Alternative 3)	This name is in remembrance of the first sheep of the landowner.

15. Additional names and meanings suggested by Ngāti Te Ata are in the table below:

Table two: Additional names and meanings suggested by Ngāti Te Ata.

Name	Meaning (as described by Ngāti Te Ata)
Te Aoimihia Terrace	These names are of the descendants from the first Māori settlers (one family) in the Adams Road area.
Te Tane Terrace
Teina Terrace
Hinengawai Terrace

16. All the name options listed in the tables above are acceptable for use, having been assessed by the Council Subdivision team to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region, therefore it is up to the local board to decide upon the suitability of the names within the local context. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

17. As the road is located on a hilly area, ‘Terrace’ is an acceptable road type for the new public road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

18. Mana whenua were consulted in line with agreed processes and requirements – see the ‘Māori Impact Statement’ section of this report for more details.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

22. The naming of roads is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity. To aid Local Board decision making, the ‘Auckland Council Road Naming Guidelines’ includes:

· The objective of recognising ancestral linkages to areas of land by engagement with mana whenua and the allocation of road names as appropriate, as well as the principle that Māori road names are actively encouraged, and;

· An agreed process to enable mana whenua to provide timely feedback on all proposed road names in a manner they consider appropriate.

23. The road names proposed in this report have been provided to all mana whenua for consideration. Where feedback has been received, this has been indicated below.

24. Ngai Tai - Taiaomaurikura and Te Ahiwaru - Waiohua both commented preferring to see Māori names. Te Ahiwaru - Waiohua recommended the applicant contact Ngāti Te Ata and Ngaati Tamaoho for recommendations.

25. Ngāti Te Ata responded opposing the applicant’s names and suggested 4 additional names which have been included in this report (refer to paragraph 6 and Table two) for the local board’s consideration.

26. Despite being contacted, no other iwi provided responses or comments, or suggested any other road name options. It is therefore implied that no iwi were opposed to the use of any of the proposed names in this location.

Ngā ritenga ā-pūtea

Financial implications

27. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

29. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by local councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	161
b ⇩	Location map	163

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Franklin Local Board

16 June 2020

Approval for two new road names at 108 Monument Road, Clevedon

File No.: CP2020/06675

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Franklin Local Board to name two new public roads created by way of a subdivision development at 108 Monument Road, Clevedon.

Whakarāpopototanga matua

Executive summary

3. On behalf of the developer and applicant, Neil Construction Limited, agent Maven Associates Ltd has proposed the names presented below for consideration by the Local Board.

4. Any of the six proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Mana Whenua were also consulted.

5. The proposed names for the two new public roads at 108 Monument Road are:

Public ROAD 1:

· Munro Oak Lane (Applicant Preferred)

· Te Wairoa Lane (Alternative 1)

· Jennifer Kelly Lane (Alternative 2)

Public ROAD 2:

· Topachy Lane (Applicant Preferred)

· Tuawa Lane (Alternative 1)

· Ōki Lane (Alternative 2)

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve 2 names for the following new roads at 108 Monument Road, Clevedon, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60316061 and SUB60316210):

I) Public Road 1: Munro Oak Lane (Applicant preferred name)

II) Public Road 2: Topachy Lane (Applicant preferred name)

Horopaki

Context

6. Resource consent BUN60316061 (subdivision reference number SUB60316210) was issued in July 2018 for the construction of 23 residential lots, two public roads and two commonly owned access lots (COALs).

7. Only the two public roads are included in this report for approval. As the COALs do not serve more than 5 lots each, they do not require a road name.

8. Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

10. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area;

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

11. The applicant’s proposed names have been developed in conjunction with local stakeholders, and are based on locally important themes, including scheduled trees and original settlers. Two Te Reo Māori names have been proposed that are based on historical Māori themes unique to the Clevedon area.

12. The applicant has proposed a name (‘Te Wairoa Lane’) where LINZ has accepted it for use, but has also noted its similarity to another road name in the Auckland Region. As referenced in the Auckland Council Road Naming Policy and Guidelines, a new road name should not be similar in spelling and in sound of an existing road name, so as to avoid potential confusion for users. It is therefore recommended that the name ‘Te Wairoa Lane’ not be approved.

13. The Applicant’s proposed names and meanings are set out in the table below:

Table one: 108 Monument Road proposed names and meanings

Road number	Proposed Name	Meaning (as described by applicant)
PUBLIC ROAD 1	Munro Oak Lane (Applicant Preferred)	In reference to the scheduled Oak Tree located nearby the road, which is known as the Munro Oak, named after the original dwelling onsite – Munro Cottage and homestead.
	Te Wairoa Lane (Alternative 1)	The name given by Ngāi Tai ki Tāmaki to the area, which translates to the ‘Long River’.
	Jennifer Kelly Lane (Alternative 2)	To commemorate Jennifer Diane Kelly (born Jennifer Diane Munro) who died May 2019. Jennifer was involved in work for Plunket, the local Clevedon Roundup newspaper, the Historical Society, the Library, and the Presbyterian Church. The Munro family has long historical links to the district. They are the seventh-generation in Clevedon, and fifth-generation at the school. The applicant has supplied the eulogy read by Jennifer Kelly’s sister, Jessie Munro, at her funeral on Wednesday 5 June 2019, which can be found in Attachment C.
PUBLIC ROAD 2	Topachy Lane (Applicant Preferred)	Robert Munro was the original owner of the property who built Munro Homestead. Topachy is the name of the croft that the maternal side of the settler Munro family came from in the Scottish Highlands.
	Tuawa Lane (Alternative 1)	Historic pre-European settlement of the Ngāi Tai ki Tāmaki iwi.
	Ōki Lane (Alternative 2)	Māori translation for Oak Tree.

14. All the name options listed above are acceptable for use, having been assessed by the Council Subdivision team to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region, therefore it is up to the local board to decide upon the suitability of the names within the local context.

15. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use and not duplicated elsewhere in the region.

16. ‘Lane’ is an acceptable road type for the new public roads, suiting the form and layout of the roads, as per the Auckland Council Road Naming Guidelines.

17. Permission from relatives have been obtained for the use of the name Jennifer Kelly.

18. Mana whenua were consulted in line with agreed processes and requirements – see the ‘Māori Impact Statement’ section of this report for more details.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

22. The naming of roads is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity. To aid local board decision making, the ‘Auckland Council Road Naming Guidelines’ includes:

· An agreed process to enable mana whenua to provide timely feedback on all proposed road names in a manner they consider appropriate (through council’s central facilitator).

23. The road names proposed in this report have been provided to all mana whenua for consideration. Where feedback has been received, this has been indicated.

24. On the 20 December 2019, the applicant contacted local iwi for feedback on their proposed road names. Only Ngai Tai - Taiaomaurikura responded, commenting that they would prefer to see names that recognise the cultural history of the area. On the 19 February 2020, the applicant emailed Ngai Tai – Taiaomaurikura two additional names (‘Te Wairoa Lane’ and ‘Tuawa Lane’) for comment, which Ngai Tai – Taiaomaurikura responded in support of.

25. Despite being contacted, no other iwi provided responses or comments, or suggested any other road name options.

Ngā ritenga ā-pūtea

Financial implications

26. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

28. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by local councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	171
b ⇩	Location Plan	173
c ⇩	Jennifer Kelly Eulogy	175

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Franklin Local Board

16 June 2020

Draft Franklin Local Board Plan 2020

File No.: CP2020/06598

Te take mō te pūrongo

Purpose of the report

1. To approve the draft Franklin Local Board Plan 2020 for public consultation, and statement of proposal for public consultation.

Whakarāpopototanga matua

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption by 31 October of the year following election and uses the special consultative procedure (SCP) to engage with their communities.

3. The consultation period for the SCP will take place from 13 July to 13 August 2020.

4. The draft Franklin Local Board Plan 2020 has been developed using feedback obtained before COVID-19. There is a risk in approving the draft Franklin Local Board Plan 2020 for public consultation while the full social and economic effects of COVID-19 on the community are not yet determined.

5. The consultation process will seek public views and aspirations to inform the final plan.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve the draft Franklin Local Board Plan 2020 in Attachment A and the statement of proposal in Attachment B for public consultation using the special consultative procedure.

b) delegate authority to the Chair of the Franklin Local Board to approve final changes to the draft Franklin Local Board Plan 2020 and statement of proposal.

c) note the localised special consultative procedure communications plan in Attachment C and special consultative procedure engagement plan in Attachment D.

d) delegate authority to the Chair to approve the type of engagement events to take place, the number of events and the dates of the engagement events.

e) delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan:

i) local board members and Chair

ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

f) approve adding a meeting to the Franklin Local Board business meeting schedule on Tuesday 10 November 2020 at 9.30am to adopt the Franklin Local Board Plan 2020.

Horopaki

Context

6. The Local Government (Auckland Council) Act 2009 states that each local board must:

· adopt their local board plan by 31 October of the year following an election

· use the special consultative procedure (SCP) to engage with their communities.

7. Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

8. The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

Timeframes

9. The consultation period for the local board plans was due to be held in June and July 2020. The implementation of COVID-19 alert levels 3 and 4 required a change in the direction of the draft plans to ensure they responded to the effects of COVID-19. Restrictions on public gatherings also required a shift in planning how engagement events could occur. Planning for these took time, which has forced the consultation period to be moved to July and August 2020.

10. Section 83 of the Local Government Act 2002 requires the consultation period to be a minimum of one month. The COVID-19 Response (Further Management Measures) Legislation Act 2020, which came into force on 16 May 2020, permits a council to modify its SCP and conduct a shorter period of consultation than one month (but no less than 7 days).

11. The threshold for a council being able to modify its consultation period under this Act is high. According to the Act, a council can only take a modified approach to “the extent that it is satisfied to do is necessary or desirable to support measures taken to contain or mitigate the outbreak of COVID-19 or its effects, including, without limitation, by addressing the impacts and consequences of the outbreak for any aspect of the well-being of the community”.

12. While it may be possible to shorten the consultation period, it is important that the community is given a reasonable time of one month to provide feedback on the draft plan in which to indicate their priorities and aspirations.

13. Whilst every effort will be made to adopt the Franklin Local Board Plan 2020 in October 2020, the unavoidable change to the dates of the consultation period may require a small extension of time. This is to ensure the local board has sufficient time to consider the submissions received.

14. It is recommended that provision be made for an additional meeting of the local board at 9.30am on Tuesday 10 November 2020 to adopt the Franklin Local Board Plan 2020, should it be required. Adoption of the final plan will be no later than 30 November.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The draft Franklin Local Board Plan 2020 (refer Attachment A) has been developed by considering:

· previous community engagement, including engagement on the 2017 Local Board Plan, 2018-2028 Long-term Plan and prior annual plans

· the uncertainty of the impact of COVID-19 on Auckland Council’s budget and service levels

· subject matter expert advice from council and other council organisations

· mana whenua and mataawaka views received through a 2018 survey on local board responsiveness to Māori, (that informed the Franklin Māori Responsiveness Plan), Māori input into local board decision-making hui, deputation from Māori to Franklin Local Board business meetings and through the development and delivery of local board plans and projects over the last electoral term.

16. Targeted consultation was also undertaken in January to April 2020 through various activities with local community groups.

17. The draft Franklin Local Board Plan 2020 has been developed while the impacts of COVID-19 are not yet fully determined. It is possible that some of the aspirations and desires may need to change as a result.

Key features

18. Key features of the draft Franklin Local Board Plan 2020 include:

· six outcomes or goals, that align with Auckland Plan outcomes.

· objectives and initiatives that align with the Auckland Climate Plan and address the implications of climate change

· advocacy for investment in local infrastructure and services that meet the needs of future generations and that reflect local preferences

· a commitment to enabling communities to lead the development and delivery of facilities and services in their local area, including environmental and community well-being projects

Statement of proposal

19. The use of the SCP requires the local board to approve an accompanying statement of proposal (refer Attachment B). This document provides financial context and an outline of how the public can provide input through the SCP.

Engagement plan for the SCP

20. The consultation period will run from 13 July to 13 August 2020.

21. The communications plan (Attachment C) aims to show Aucklanders how they can input into the plans and help shape the future of the places where they live by engaging in the SCP.

22. The COVID-19 alert system has certain restrictions on public gatherings, which has varying implications for consultation under the SCP.

23. The engagement plan (Attachment D) describes the type of engagement events and activities to take place.

24. Due to the uncertainty of knowing which COVID-19 alert level Aucklanders will be under at the time of the consultation period; it is not possible to confirm all details of engagement events, digital and online platforms at this time.

Consultation documentation and translations

25. To support Aucklanders to be able to provide feedback in a way that suits them, information will be provided online and in hard copy.

26. Hard copies and feedback forms will be available at all libraries, service centres and local board offices subject to being open, or on request by calling 09 301 0101.

27. The draft local board plan will be available to view online at www.akhaveyoursay.nz.

28. To enable a wide reach across the diverse communities, the feedback form and sections of the draft plan will be translated into te reo Māori. The sections to be translated will be the outcomes with a brief description, the objectives and initiatives.

Methods for obtaining feedback

29. Feedback will be gathered through the events described below. These may be subject to change depending on the rules and requirements around COVID-19 alert levels:

· Have Your Say face-to-face engagement events (spoken interaction)

· online submission via www.akhaveyoursay.nz

· written submissions, for example proformas and letters received by post or email

· verbal submission through telephone by calling 09 301 0101

· social media comments which are in scope of the engagement, although people will be encouraged to go to the online form to make a formal submission

· partnerships with community partners to obtain feedback from our diverse/hard to reach communities.

Processing feedback

30. Feedback will be analysed and collated for local board members to consider prior to making decisions on the final local board plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. The draft Franklin Local Board Plan 2020 reflects the impacts of predicted climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

32. The plan includes objectives and initiatives that respond to the impacts of predicted climate change across most Outcome areas including:

· Outcome 1: Our strengths generate local opportunity and prosperity

o initiative: Advocate for improvements to mobile and broadband connectivity to enable local talent to work locally, even if their employers are based elsewhere.

· Outcome 2: Improved transport options

o objective: Make public transport easier for both urban and rural communities to reduce congestion, to live healthy active lives and to adopt changes that benefit the environment.

o objective: Improve existing and design new roads so that they are safe and accessible to pedestrians, cyclists, motorists and emergency services while enabling environmentally sustainable transport choices.

o objective: Enable communities to reduce carbon emissions by enabling active transport around and between towns and villages

· Outcome 3: Places and facilities are fit for purpose

o objective: Plan and prepare for effects of climate change on local facilities and amenity.

o initiative: Assess how local climate change impacts from sea level rise, coastal storm induced flooding and coastal erosion hazard risk will impact affected communities and develop plans to inform a community-led and council-led response.

o initiative: Ensure climate change and coastal erosion hazard risk, including effects of sea level rise, are considered in planning for development and upgrading of parks and assets in coastal areas

· Outcome 4: Kaitiakitanga and protection of our environment

o objective: Support community driven initiatives that will protect and restore the natural environment and address the impacts of climate change.

o initiative: Partner with community and private landowners, to protect and restore local waterways through fencing, planting, mangrove removal and willow removal to help manage floods, create habitat for native biodiversity.

o objective: Support a local transition to circular economy approach to waste management and enable local climate action

o initiative: Work with local business, industry and resident groups to deliver a circular economy and low carbon living education programme to enable our community to respond to climate change issues.

o objective: Protect and enhance the mauri (lifeforce) of our awa (waterways), moana (harbour) and ngahere (indigenous forests) Support the development of a Manukau Harbour restoration and protection plan

o initiative: Support native re-forestation and forest-management projects to protect and restore indigenous ecosystems, including facilitating opportunities for community participation.

· Outcome 6: A sense of belonging and strong community participation

o initiative: Support eco-volunteer partnerships through the eco-volunteer partnership fund, enabling community groups to lead delivery of environmental improvement initiatives that contribute to the protection and enhancement of environment.

33. The impact on the climate from the process of engagement has been considered. Digital feedback will be encouraged where possible, and printing of hard copies will be limited. The ability to provide feedback from any location reduces the need to travel to a specific location.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. The approval of the draft Franklin Local Board Plan 2020 for public consultation will provide the local board with feedback on the communities’ aspirations on the direction the local board intends to take. Planning and operational areas of the council have taken part in the development and review of the draft plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. The local board’s views have informed the development of the draft Franklin Local Board Plan 2020 through a series of workshops from November 2019 to May 2020.

Tauākī whakaaweawe Māori

Māori impact statement

36. In January 2020 a letter was sent to all iwi authorities inviting participation in local board discussions to ensure key messages were captured early in the planning process.

37. Board members received presentations from Ngāti Whātua, Ngāti Tamaoho, Ngaati Whanaunga and Ngāti Tamaoho on their views and aspirations at the ‘improving Māori input into local board decision-making’ hui at Ngāti Ōtara on 30th January.

38. A further scheduled hui between Ngāi Tai Ki Tāmaki, Franklin Local Board and Howick Local Board was unable to proceed due to COVID-19 pandemic response restrictions.

39. Ngāti Te Ata has attended local board deputations and hearings on several occasions through the previous electoral term to present on current aspirations and projects, including the Awaroa Portage project and Te Ara Hikoi o Mahanihani project.

40. Views received have been incorporated into the draft Franklin Local Board Plan 2020.

41. Mana whenua and mataawaka will be invited to provide a formal submission during the SCP.

Ngā ritenga ā-pūtea

Financial implications

42. Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plans inform this process.

43. The total engagement budget is $12,000 per local board, which is provided for in the Local Board Services group budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. There is a risk in approving the draft Franklin Local Board Plan 2020 for public consultation while the full social and economic effects of COVID-19 on the community are not yet determined. The consultation process will seek the views and aspirations of the public to inform the final plan.

Ngā koringa ā-muri

Next steps

45. Following approval, the draft Franklin Local Board Plan 2020 will be available for public consultation from 13 July to 13 August 2020.

46. Details of specific engagement events will be finalised as part of this process.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Franklin Local Board Plan 2020	187
b ⇩	Statement of Proposal	225
c ⇩	Special Consultative Procedure 2020 Communications Plan	229
d ⇩	Special Consultative Procedure Engagement Plan	233

Ngā kaihaina

Signatories

Author	Georgina Gilmour - Senior Advisor, Franklin Local Board Services
Authoriser	Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Franklin Local Board

16 June 2020

Franklin Local board delegated decisions

File No.: CP2020/06757

Te take mō te pūrongo / Purpose of the report

1. This report provides a summary of delegated decisions made in the period between Franklin Local Board business meetings.

Franklin Pool and Leisure Centre – amendment of the Risk Adjusted Programme (RAP)

2. Franklin Local Board resolution number FR/2019/85 includes the following:

(f) note that the budget allocation for all projects in the 2019/20 Community Facilities work programme and the 2020-2022 indicative Community Facilities work programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses.

(h) delegate to the chair authority to approve minor amendments (such as RAP) to the 2019-2022 Community Facilities work programme, following receipt of written advice from staff

3. Under this delegation the Franklin Local Board Chair approved that Franklin Pool and Leisure Centre work programme ID 2706 is now a Risk Adjusted Programme (RAP) for the 2020 – 2022 period. A copy of the memo is provided as Attachment A.

4. This enabled a contract to improve Franklin Pool and Leisure Centre pool water and air temperature control systems.

Innovating Streets for People pilot fund project prioritisation

5. Waka Kotahi New Zealand Transport Agency announced a funding package called the Innovating Streets for People pilot fund (ISPF). The pilot fund has been established to encourage councils and road controlling authorities across New Zealand to deliver “tactical urbanism” projects.

6. Tactical urbanism refers to temporary, low cost and often community-led initiatives that transform urban spaces in creative ways on a space-by-space or street-by-street basis. These are often temporary improvements to urban life that can lead to more permanent solutions.

7. Local boards were invited to:

a) complete an Expression of Interest (EOI) form for a particular project, and

b) provide feedback on local projects proposed by other parts of the organisation.

8. Franklin Local Board resolved on 26 May 2020 (resolution number FR/2020/36):

That the Franklin Local Board:

a) delegate authority to the Chair Andrew Baker to provide feedback on the list of local projects proposed as suitable for inclusion in Auckland Council’s application to the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets Pilot Fund (ISPF) by 12pm on 29 May 2020.

9. A copy of the memo with Franklin Local Board feedback is provided at Attachment B.

Changes to the Franklin Local Board Community Facilities programme – Clarks Beach, Glenbrook Beach and Kawakawa Bay coastal projects

10. The Franklin Local Board approved the Community Facilities: Build Maintain Renew 2019/2020 - 2021/2022 Work Programme on 25 June 2019 (RD/2019/85).

11. The work programme contained projects funded by regional budgets: local park and sports field development (growth), coastal and slips prevention. Those regional work programmes were approved by the Environment and Community Committee on 10 July 2019. As a part of this approval, delegation for any amendments during the year was provided to the General Manager Community Facilities.

12. Over the nine months since approval of the regional programmes there have been a number of changes required as new information has become available, including some urgent new projects.

13. The General Manager Community Facilities recently made a decision under delegation which amended the regional work programmes. Some of these need to be reflected in the Franklin Local Board’s work programme.

14. It was recommended that the following amendments to the Community Facilities work programme be noted and approved from the regional coastal budget to enable these projects to be progressed:

• New project - Kawakawa Bay Boat Club - investigate and renew boat ramp pontoon piles and boat ramp

• Rephased budget - Clarks Beach and adjoining accesses - renew steps and fences

• Rephased budget - Glenbrook Beachfront - renew coastal assets

15. The Franklin Local Board Chair exercised delegation under resolution FR/2019/85 to approve the changes as an amendment to the 2019 – 2022 Community Facilities Work Programme.

Ngā tūtohunga / Recommendation/sThat the Franklin Local Board:

a) note the Chair’s delegation was exercised to approve Franklin Pool and Leisure Centre work programme ID 2706 becoming a Risk Adjusted Programme (RAP) for the 2020 – 2022 period, enabling improvements to Franklin Pool and Leisure Centre pool water and air temperature control systems.

b) note the Chair’s delegation was exercised to provide feedback on behalf of the local board to the Innovating Streets Pilot Fund as in Attachment B.

c) note the Chair’s delegation was exercised to approve amendments to the Community Facilities Work Programme from the regional coastal budget for:

• New project - Kawakawa Bay Boat Club - boat ramp pontoon piles and boat ramp

• Rephased budget - Clarks Beach and adjoining accesses - renew steps and fences

• Rephased budget - Glenbrook Beachfront - renew coastal assets

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Franklin Local Board memo: Pool and Leisure Heat Pump Improvements May 2020	249
b ⇩	Franklin Local Board Memo: feedback to Innovating Streets Pilot Fund 29 May 2020	253
c ⇩	Franklin Local Board memo: work programme changes regarding Clarks, Glenbrook and Kawakawa coastal projects	255

Ngā kaihaina / Signatories

Author	Denise Gunn - Democracy Advisor - Franklin
Authoriser	Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Chairperson	Andrew Baker
Deputy Chairperson	Angela Fulljames
Members	Malcolm Bell
	Alan Cole
	Sharlene Druyven
	Lance Gedge
	Amanda Kinzett
	Matthew Murphy
	Logan Soole