I hereby give notice that an ordinary meeting of the Aotea / Great Barrier Local Board will be held on:

 

Date:

Time:

Venue:

 

Tuesday, 23 June 2020

1.00pm

This meeting will proceed via Skype for Business. Either a recording or written summary will be uploaded on the Auckland Council website

 

Aotea / Great Barrier Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Susan Daly

 

 

Patrick O'Shea

 

 

Valmaine Toki

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Democracy Advisor

 

15 June 2020

 

Contact Telephone: (09) 301 0101

Email: guia.nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Aotea / Great Barrier Local Board

23 June 2020

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Environmental agency and community group reports                                             7

12        Allocate funding to Building a Flourishing Community Aotea Trust to progress potential solutions to Great Barrier Island's housing issues                                 27

13        Aotea / Great Barrier Waterways Protection Fund 2019/2020 grant allocations  33

14        Arts Community and Events venue partners interim service approach (Covering report)                                                                                                                            51

15        New Community Leases to Fire and Emergency New Zealand at four sites Aotea / Great Barrier Island.                                                                                                    53

16        Addition to the 2019-2022 Aotea / Great Barrier Local Board meeting schedule 61

17        Auckland Transport June 2020 update to the Aotea / Great Barrier Local Board 65

18        Local Ward Area Councillor's Update                                                                       71

19        Ratification of Aotea / Great Barrier Local Board feedback on the National Environmental Standards for Air Quality (NESAQ) and Basel Convention Amendment                                                                                                                  89

20        Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022                                                                                                                                       95

21        Aotea / Great Barrier Local Board Workshop Record of Proceedings               101  

22        Consideration of Extraordinary Items 

 

 


1          Welcome

 

Chairperson I Fordham will open the meeting held by Skype for Business and welcome

everyone in attendance. Member V Toki will lead a karakia.

 

 

2          Apologies

 

An apology from Deputy Chairperson L Coles had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Aotea / Great Barrier Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 15 June 2020, as a true and correct record.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 


 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Aotea / Great Barrier Local Board

23 June 2020

 

 

Environmental agency and community group reports

File No.: CP2020/07635

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for Aotea Great Barrier community groups and environmental agencies with interest or role in the environment or the work of the Aotea / Great Barrier Local Board to have items considered as part of the board’s business meeting.

Whakarāpopototanga matua

Executive summary

2.       The Environment Committee of the Aotea / Great Barrier Local Board has been discontinued from the start of this electoral term 2016/2019. To continue with the tradition of open and more direct interaction between the board, local groups and others, the local board has extended an invitation to either speak at the board’s business meeting via Public Forum or put items forward and have reports included in the agenda.

3.       Inclusion of items on the agenda is at the discretion of the Aotea / Great Barrier Local Board Chairperson in discussion with the Aotea / Great Barrier Local Board Relationship Manager to ensure the material is appropriate and will not create any issues. Any items submitted will be included under a cover report which will have the recommendation that “item xyz be noted or received”.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      note the June 2020 local board update from the Great Barrier Island Environmental Trust and the Motu Kaikoura Trust Supporters’ newsletter issue 29 June 2020

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Great Barrier Island Environmental Trust report – June 2020

9

b

Motu Kaikoura Trust Supporters’ newsletter - 29 June 2020

19

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authorisers

Louise Mason – General Manager Local Board Services

Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

23 June 2020

 

 

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23 June 2020

 

 

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Aotea / Great Barrier Local Board

23 June 2020

 

 

Allocate funding to Building a Flourishing Community Aotea Trust to progress potential solutions to Great Barrier Island's housing issues

File No.: CP2020/07468

 

  

Te take mō te pūrongo

Purpose of the report

1.       To allocate funding to Building a Flourishing Community Aotea Trust to progress potential solutions to Great Barrier Island's housing issues.

Whakarāpopototanga matua

Executive summary

2.       Housing has long been an issue on Aotea, and it’s one the current local board committed to addressing when it allocated $25,000 towards housing solutions in its 2019-20 work programme.

3.       To date, none of the $25,000 has been spent.

4.       A new community group was recently established on Aotea / Great Barrier - Building a Flourishing Community Aotea Trust (BFCA). The group’s key focus is housing. According to its strategic plan, its primary objective is to “find viable and sustainable solutions for housing needs on Aotea”.

5.       In the second round of Local Board grant applications for financial year 2019-20, BFCA applied for $6,264.31 to cover trust admin and set up costs (attachment A), so that it’s equipped to get on with its housing solutions work.

6.       The board declined the grant application, on the basis that the grant round was heavily oversubscribed, and the work could instead be funded from the 2019-20 Locally Driven Initiatives (LDI) housing budget line.

7.       The stated purpose of the local board’s housing budget line is to “progress potential solutions to Great Barrier Island's housing issues as discussed at the 2019 housing expert’s roundtable, taking into account past work done in this area, in particular the 2015 Affordable Housing Feasibility Study”.

8.       On 2 June 2020, the local board held a workshop at which the allocation of funds from the housing budget line to BFCA was discussed. At that workshop, the board expressed a preference for meeting with BFCA and familiarizing themselves with the group and its work programme more thoroughly before committing the funds. A workshop between the local board and BFCA was scheduled for 15 June 2020.

9.       Staff recommend allocating $6,264.31 to cover trust admin and set up costs, as requested in BFCA’s grant application from the board’s LDI housing budget line, in order to progress potential solutions to Great Barrier Island's housing issues.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      allocate $6,264.31 to Building a Flourishing Aotea community group from its Locally Driven Initiatives housing solutions budget line to progress potential solutions to Great Barrier Island's housing issues.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Building a Flourishing Community Aotea Trust local grant application

29

     

Ngā kaihaina

Signatories

Authors

Jacqui Fyers - Senior Local Board Advisor Aotea / Great Barrier Local Board

Kathy Cumming – Strategic Broker

Authoriser

Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

23 June 2020

 

 

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Aotea / Great Barrier Local Board

23 June 2020

 

 

Aotea / Great Barrier Waterways Protection Fund 2019/2020 grant allocations

File No.: CP2020/07374

 

  

Te take mō te pūrongo

Purpose of the report

1.       To approve funding recommendations for applications received to the Aotea / Great Barrier Waterways Protection Fund 2019/2020.

Whakarāpopototanga matua

Executive summary

2.       This report recommends the allocation of funds to applications received under the Aotea / Great Barrier Waterways Protection Fund 2019/2020 for the Aotea / Great Barrier Local Board’s approval (see Attachment A).

3.       The local board allocated $50,000 of its locally-driven initiatives operational budget towards a 2019/2020 freshwater management programme at its June 2019 business meeting (resolution GBI/2019/63). The board subsequently ring-fenced $29,500 of this freshwater management programme budget for a waterways protection fund for the 2019/2020 financial year.

4.       The waterways protection fund was established to support community-led initiatives that improve water quality on Aotea. These initiatives are expected to protect and enhance land, streams, wetlands and waterways, and reduce the potential for erosion and water contamination.

5.       Three applications were received for the fund during the 2019/2020 funding round, requesting a total of $30,421. Staff assessed the applications against the grant criteria outlined in Attachment B and verified how much funding is required to undertake each initiative.

6.       Following this verification, staff recommend the allocation of $15,848 as detailed in the recommendations below. The locations of these initiatives are shown in the maps in Attachment C.

7.       The funding allocations recommended through this report will see a total of $13,652 of the fund unallocated. As these funds cannot be reallocated towards an initiative that could be delivered within the financial year (before the end of June 2020), the unallocated budget will be given up as savings.

8.       At a workshop on 19 May 2020, the local board indicated that it would like to allocate more of its grant funding if possible to achieve greater environmental outcomes. At the time of writing this report, staff were still in discussions with the Mason Road project applicant to see if additional funding could be allocated towards this initiative, closer to the $15,351 they initially requested.

9.       If the applicant can provide evidence to justify this funding allocation, this would see a further allocation of $13,648 towards this project, and the full allocation of the board’s $29,500 waterways protection fund budget for 2019/2020. An update on the outcome of these discussions will be provided at the board’s June 2020 business meeting.

10.     Funding allocations must be approved by the local board at its 23 June 2020 business meeting to ensure the grants can be administered within the 2019/2020 financial year.


 

 

Ngā tūtohunga

Recommendation

That the Aotea / Great Barrier Local Board:

a)      approve the funding recommendations for the Aotea / Great Barrier Waterways Protection Fund 2019/2020, as outlined in Table 1 below:

Table 1: Aotea / Great Barrier Waterways Protection Fund 2019/2020 grant applications

Project

Funding contribution

Amount requested

Amount recommended

Mason Road stream waterway restoration project

Towards the cost of 840 native plants to plant 840m2 along the waterway that runs parallel to 50 and 50a Mason Road, Aotea Great Barrier.

$15,351

$5,796

Ōkiwi River Tributary fencing and planting project

Towards the cost of erecting and upgrading 147 metres of 8-wire batten fence line that will protect 194 metres of a tributary of the Ōkiwi River that runs through 1624 Aotea Road and 7 Mabey Road, Aotea Great Barrier. Funding will also cover the cost of 320 ($2,140) plants to be planted within the fenced off riparian area.

$8274

$5,111

Crystal Bay waterway protection

Towards the costs of fencing materials to erect 649 metres of post and waratah fence line with sheep netting to protect 380 metres of waterways at 541 Blind Bay Road, Aotea Great Barrier.

$6,796

$4,941

Total funding

$30,421

$15,848

 

Horopaki

Context

11.     In June 2019, the Aotea / Great Barrier Local Board allocated $50,000 towards a freshwater management programme to be delivered as part of its 2019/2020 local environment work programme (resolution GBI/2019/63).

12.     As part of this freshwater management programme, the local board set aside a total waterways protection fund budget of $29,500 for the 2019/2020 financial year.

13.     The waterways protection fund was open from 28 January 2020 to 8 March 2020, and was advertised through the council grants webpage, local board webpages, local newspapers, Facebook pages, and council publications.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed against Auckland Council’s Community Grants Policy and the Aotea / Great Barrier Local Board’s Waterways Protection Fund criteria as detailed in Attachment B. Recommendations for each application are identified in the report recommendations.

15.     Three applications were received through the 2019/2020 funding round. Applications were then assessed by staff against the following criteria:

·        environmental benefits including improved water quality and aquatic ecological health, the type and significance of the environment to be protected, the length and area of riparian margin protected from stock

·        community benefits including the extent of community involvement in leading the project or participation in the project. Also, the potential for the applicant to connect with other landowners to form partnerships and share knowledge

·        feasibility and likelihood of success - projects should be practical and feasible

·        Māori outcomes - projects or activities that empower mana whenua in their role as kaitiaki for the natural environment.

16.     Total possible scores against each assessment criteria have been outlined in Table 2 below:

Table 2. Total possible scores against each assessment criteria for the Aotea / Great Barrier waterways protection fund

Assessment criteria

Scoring

Feasibility and representing best practice

5

Environmental benefits

51

Community benefits

6

Māori outcomes

2

Total

64

17.     The assessed applications scored as detailed in Table 3 below:

Table 3. Aotea / Great Barrier waterways protection fund application scoring

Project

Scoring by criteria

Total score

Mason Road Stream waterway restoration project

Feasibility and representing best practice

3

32

Environmental Benefits

25

Community benefits

4

Māori outcomes

0

Ōkiwi River Tributary fencing and planting project

Feasibility and representing best practice

5

41

Environmental Benefits

30

Community benefits

6

Māori outcomes

0

Crystal Bay waterway protection

Feasibility and representing best practice

5

37

Environmental Benefits

30

Community benefits

2

Māori outcomes

0

18.     Discrepancies between budget requested and recommended budget allocations are due to recalculations of fence lines length, number of plants and their costs, and best practice considerations during the assessment process.

19.     Following the assessment of project budgets, project activities and potential environmental outcomes, funding for applications recommended do not exceed more than 50 per cent of total project costs for any project.

20.     Applications were assessed and peer reviewed by Healthy Waters specialists, before being presented to the local board for a workshop discussion on 19 May 2020.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through supporting projects that contribute to climate change mitigation (reducing emissions) or climate change adaptation (building resilience to changes caused by climate change).

22.     All applications in this round respond to council’s commitment to address climate change. The implementation of stream restoration and protection efforts will minimise the impact of flooding. They will also protect stream banks from erosion caused by increased rainfall events resulting from climate change. Riparian planting will also sequester carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The applications received through this funding round have no identified impacts on council-controlled organisations, and therefore their views on these applications were not obtained for the purpose of this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local impacts

24.     The proposed grants will support freshwater improvements on Aotea Great Barrier, in particular to waterways around Mason Road, Blind Bay Road, and the Ōkiwi River.

Local board views

25.     The Community Grants Policy provides for local boards to operate their own local grants programmes. Local boards may choose to fund local environmental projects and activities, some of which may complement the grants provided at a regional level, or vice versa.

26.     A summary of each application received through round one of the Aotea / Great Barrier Island Waterways Protection Fund 2019/2020 was provided to the local board for discussion at a workshop on 19 May 2020 (see Attachment A). The board indicated its support in principle for these grant applications, however noted it would like to provide more funding towards these initiatives where possible to achieve greater environmental outcomes.

27.     Further to this feedback, staff have been working with the applicant for the proposed Mason Road project to establish if stage two of the project follows best practice, as it was unclear from the evidence provided in the initial application whether the proposed planting area has the appropriate stock exclusion.

28.     If the applicant confirms that stock-proof fencing requirements are in place and provides landowner approval for the proposed planting on neighbouring land, a further allocation of $13,648 to cover the cost of 2040 plants will be recommended towards this application.

29.     At the time of writing this report, this information had not yet been confirmed. However, a further update will be provided to the board on this at its 23 June 2020 business meeting. This additional allocation will see the full allocation of the available grant budget for the 2020/2021 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

30.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. The project assessment supports projects or activities that align with, enable and empower mana whenua and mataawaka in the exercise of kaitiakitanga in Tāmaki Makaurau.

31.     While the three applications received and recommended for funding contribute positively towards restoring the mauri of waterways, these projects do not directly deliver on Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

32.     The local board allocated $50,000 to a 2019/2020 freshwater management programme at its June 2019 business meeting. As part of this programme, the board subsequently ring-fenced $29,500 of this budget for a waterways protection fund.

33.     Three applications were received for the 2019/2020 funding round, requesting a total of $30,421. Staff recommend the allocation of $15,848 towards the three applications for the reasons outlined in this report. This will see $13,652 of the available grant funding for 2019/2020 unallocated. This budget cannot be reallocated towards another initiative within the 2019/2020 financial year, so will be put forward as savings.

34.     A further allocation of $13,648 towards the Mason Road project (pending the conclusion of discussions with the applicant) would see the full allocation of the board’s $29,500 waterways protection fund budget for 2019/2020. An update on the outcome of these discussions will be provided at the board’s June 2020 business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round. Grant recipients are required to account for use of allocated funds and the council can request the return of any funds not used in line with the approved grant purpose.

36.     Grants will be paid through a funding agreement with Auckland Council, with $1000 paid upfront. The balance will be paid as reimbursements once the required goods and services have been obtained, and receipts have been sent to council staff.

37.     Staff will maintain regular contact with grant recipients during project implementation to follow up on progress, and to ensure that any risks of individual projects are properly mitigated.

Ngā koringa ā-muri

Next steps

38.     The funding allocations outlined in this report must be approved by the local board at its 23 June 2020 business meeting to ensure the grants can be administered within the 2019/2020 financial year.

39.     Healthy Waters staff will notify the successful applicants following the Aotea / Great Barrier Local Board’s funding decisions at its June 2020 business meeting. Applicants will then have 18 months to complete their projects from the day of signing their individual funding agreements.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier Waterways Protection Fund applications June 2020

39

b

Aotea / Great Barrier Waterways Protection Fund guidelines

41

c

Locations of proposed 2019/2020 Aotea / Great Barrier Waterways Protection Fund projects

47

     

Ngā kaihaina

Signatories

Author

Sonia Parra – Senior Healthy Waters Specialist

Authorisers

Craig Mcilroy – General Manager Healthy Waters

Sarah Sinclair – Acting Director Infrastructure & Environmental Services

Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

23 June 2020

 

 

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23 June 2020

 

 

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23 June 2020

 

 

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23 June 2020

 

 

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Aotea / Great Barrier Local Board

23 June 2020

 

 

Arts Community and Events venue partners interim service approach (Covering report)

File No.: CP2020/07945

 

  

This is a late covering report for the above item. The comprehensive agenda report was not available when the agenda went to print and will be provided prior to the 23 June 2020 Aotea / Great Barrier Local Board meeting.


Aotea / Great Barrier Local Board

23 June 2020

 

 

New Community Leases to Fire and Emergency New Zealand at four sites Aotea / Great Barrier Island.

File No.: CP2020/06466

 

  

Te take mō te pūrongo

Purpose of the report

1.       To grant new community leases to Fire and Emergency New Zealand at four sites on Aotea / Great Barrier Island.

Whakarāpopototanga matua

Executive summary

2.       The Fire and Emergency New Zealand Act 2017 came into effect on 1 July 2017. The main purpose of the Act is to strengthen the role of emergency services in communities and improve the support for volunteers in the provision of these services.

3.       From 1 July 2017, council’s legal team has been dealing directly with Fire and Emergency New Zealand (FENZ) negotiating and approving interim licences for FENZ to occupy sites from the commencement of the Act. This was to allow for longer term arrangements at each location to be negotiated and approved. These longer-term arrangements have taken longer to complete than anticipated, so the temporary licences were continued in a holding over state on at ‘at will’ basis and terminable by either party giving 20 business days’ notice in writing to the other party.

4.       FENZ indicated at the commencement of the legislation that the preference was to purchase the properties to be occupied. The Aotea / Great Barrier Board prefers to lease the sites.

5.       There are five sites on the island that contain facilities that are operated by FENZ. Four of these are council owned with one site being owned by the Department of Conservation, who will manage the relationship with FENZ on that site.

6.       Details of the deed of lease that will apply to sites across the region have now been agreed with FENZ and can be implemented here.

7.       This report recommends leases be granted subject to conditions that include the public notification for three of the four sites as the land is held under the Local Government Act 2002.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      approve public notification of the intent to grant leases on three of the four sites described in the report held under the provisions of the Local Government Act 2002 to Fire and Emergency New Zealand

b)      endorse iwi engagement of the intent to grant leases on all four sites described in the report to Fire and Emergency New Zealand

c)      appoint a hearings panel to hear any submissions as the result of the public notification with the panel to report to the full board for any further decisions

d)      subject to either no adverse submissions or the resolution of any other submissions, grants community leases to Fire and Emergency New Zealand on the sites described in the table in the report below on the following terms and conditions;

i)        an initial term of five (5) years commencing 1 June 2020 with one right of renewal of five (5) years

ii)       rental of one ($1) plus GST per annum if demanded

iii)      that no subsidised maintenance fee apply to each site as Fire and Emergency New Zealand will undertake the maintenance of each site

e)      All other terms and conditions in accord with the provisions of the council Community Occupancy Guidelines 2012.

 

 

Horopaki

Context

8.       In 2017 legislation came into effect to change the way that fire and emergency services are delivered across the country.

9.       As FENZ will be occupying council owned facilities on Aotea / Great Barrier Island, occupations agreements need to be formalised to secure the tenure.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The Fire and Emergency New Zealand Act 2017 came into effect on 1 July 2017. The main purpose of the Act is to strengthen the role of emergency services in communities and improve the support for volunteers providing these services.

11.     Four existing council owned sites on Great Barrier are affected by the change in legislation. At 1 July 2017, when the act came into effect, council’s legal services negotiated and approved interim licences for FENZ to occupy each site for a term of one year. This was to allow for longer term arrangements to be negotiated and approved. The longer-term arrangements have taken longer to complete than anticipated so further extensions to the temporary licences were negotiated.

12.     The four existing fire service sites on the island are detailed in the table below. There is one additional facility at 1501 Aotea Road Okiwi, which is located on Department of Conservation (DOC) land and the relationship with FENZ there will be managed by DOC.  The maps at Attachment A also show each site. 

Property

Legal Description and Land Status

80 Hector Sanderson Road, GBI (Adjacent to Claris Airfield)

Allot 255 Parish of Aotea SO Plan 53040

NA 93D/667

Council owned Local Purpose Community Buildings Reserve under the provisions of the Reserves Act 1977.

81 Hector Sanderson Road, GBI

Lot 1 DP 60013 and Lot 100765

NA 15B/1151 and NA 55C/738

Council owned. Held under the provisions of the Local Government Act 2002.

230A Blind Bay Road, GBI

Lot 8 DP 62930

NA 20C/65

Council owned. Held under the provisions of the Local Government Act 2002.

24 Rosalie Bay Road, GBI

 Section 1 SO492673

 CT 716747

 Council owned. Held under the provisions of the Local Government Act 2002.

Land is subject to an encumbrance protecting a first right of refusal to the grantor (or their successors) if the land is no longer used for ‘housing an operative fire brigade’.

The Lease

13.     The form of lease and terms to recognise the relationship between FENZ and council has been developed for other sites across the region and can be used for the leases on Aotea / Great Barrier Island. The lease and specific amendments have been prepared and approved by council’s legal services.

14.     As the land and improvements are owned by council, the term of each lease will have an initial term of five years with one right of renewal of five years, for a total of 10 years.

15.     Rent will be one dollar plus GST per annum if demanded.

16.     As FENZ have agreed to undertake the maintenance of the buildings they occupy on the island, no subsidised maintenance fee will be charged for the occupation by FENZ.

17.     Before granting leases of longer than six months on land held under the provisions of the Local Government Act 2002, public notification must be undertaken of the intention to lease. This is done by advertising in the Barrier Bulletin and on the council website.

18.     In case any submissions are received that seek to be heard, the board should agree to appoint a hearings panel should a hearing be required. This can either be a designated number of board members or the whole board. The panel would then report back to the full board on the hearing and recommend on any further decisions required.

19.     Public notification is not required for the site at 80 Hector Sanderson Road as the land is classified local purpose (community buildings) under the Reserve Act 1977 and the classification supports the activity. 

20.     Iwi engagement is required for all sites and this will be undertaken concurrently with the public notification. Emails with supporting information will be sent to iwi groups with an interest in Aotea / Great Barrier Island.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     There should be no change to the greenhouse gas emissions from the four sites with the new leases as there is no change to the activities at each. The site at 81 Hector Sanderson Road has recently converted to solar energy with the generator being retained to assist with supplying peak load and emergency power.

22.     None of the sites are adjacent to the sea or waterways.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     There is no impact on the wider council group with granting these new leases.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The change in legislation and the future management of the fire station sites on the island was workshopped with the board on 15 May 2018. At the workshop, staff indicated the FENZ preference was to purchase each site. That was not practical for two of the four sites and the board expressed a preference that the sites not be sold and instead leased. This preference has been advised to legal services and FENZ. 

Tauākī whakaaweawe Māori

Māori impact statement

25.     There are no changes in use or operational activities being conducted on the land.  The service provided by Fire and Emergency New Zealand is of benefit to all.

Ngā ritenga ā-pūtea

Financial implications

26.     There are no financial implications for the board in granting these leases. Costs relating to advertising the intent to grant new leases and iwi engagement will be borne by the Community Facilities Department.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     There are no risks for the local board in granting these new leases. One site (22 Rosalie Rd) was gifted to council for a fire station and is subject to an encumbrance protecting a first right of refusal to the grantor (or their successors) if the land is no longer used for ‘housing an operative fire brigade’. That encumbrance remains in effect.

Ngā koringa ā-muri

Next steps

28.     Subject to there being no adverse submissions to the public notification of the intent to lease, staff will work with legal services and FENZ to prepare and execute the deed of lease for each site.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A Site Plans (4)

57

     

Ngā kaihaina

Signatories

Author

Ron Johnson - Senior Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

23 June 2020

 

 

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Aotea / Great Barrier Local Board

23 June 2020

 

 

Addition to the 2019-2022 Aotea / Great Barrier Local Board meeting schedule

File No.: CP2020/07637

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for extraordinary meeting dates to be added to the 2019-2022 Aotea / Great Barrier Local Board meeting schedule in order to accommodate changes to the Emergency Budget 2020/2021 timeframes.

Whakarāpopototanga matua

Executive summary

2.       Due to the consequences of the COVID-19 pandemic, Auckland Council is consulting Aucklanders on further matters for the Emergency Budget 2020/2021. This significantly changes the process set out for the annual plan this year.

3.       The local board is being asked to approve two extraordinary meeting dates as an addition to the Aotea / Great Local Board meeting schedule to receive feedback from the Emergency Budget 2020/2021 consultation and provide input to the Governing Body. This will enable the modified Emergency Budget 2020/2021 timeframes to be met.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      approve the addition of meeting dates to the 2019-2022 Aotea / Great Barrier Local Board meeting schedule to accommodate the Emergency Budget 2020/2021 timeframes as follows:

·    Friday, 10 July, 10:00am

·    Tuesday, 21 July 2020, 1:00pm

 

 

Horopaki

Context

4.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

5.       In summary, adopting a meeting schedule helps meet the requirements of:

·    clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings.  Such notification may be provided by the adoption of a schedule of business meetings.

·    sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

6.       The Aotea / Great Barrier Local Board adopted its 2019-2022 business meeting schedule at its Tuesday, 3 December 2019 business meeting.

7.       Due to the consequences of the COVID-19 pandemic, Auckland Council is consulting Aucklanders on further matters for the Emergency Budget 2020/2021. This significantly changes the process set out for the annual plan this year.

8.       To allow local boards to receive feedback from Aucklanders in their local board area on the proposed Emergency Budget, and to provide input to the Governing Body, it is recommended that an additional or extraordinary business meeting be held between 6 to 10 July.

9.       To ensure the Emergency Budget can be adopted by the Governing Body on 30 July it is recommended that an additional or extraordinary business meeting be held between 20 to 24 July to adopt the Local Board Agreement.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The local board has two choices:

i)        Add the meeting as an addition to the meeting schedule.

or

ii)       Add the meeting as an extraordinary meeting.

11.     For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2020/2021 timeframes change again, or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled anyway.

12.     For option two, only the specific topic Emergency Budget 2020/2021 may be considered for which the meeting is being held. No other policies or plans could be considered at this meeting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     This report requests the local board’s decision to schedule an additional meeting and consider whether to approve it as an extraordinary meeting or an addition to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

16.     There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

17.     There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18.     If the local board decides not to add these extraordinary business meetings to their schedule this will cause a delay to the Emergency Budget 2020/2021 process, which would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the Emergency Budget, and stop the Governing Body from being able to adopt the Emergency Budget by 31 July 2020.

Ngā koringa ā-muri

Next steps

19.     Implement the processes associated with preparing for business meetings.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authorisers

Louise Mason – General Manager Local Board Services

Janine Geddes - Acting Relationship Manager,  Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

23 June 2020

 

 

Auckland Transport June 2020 update to the Aotea / Great Barrier Local Board

File No.: CP2020/06715

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an update to the Aotea / Great Barrier Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF) and the local board’s Community Safety Fund.

Whakarāpopototanga matua

Executive summary

This report covers:

2.       A general summary of operational projects and activities of interest to the board.

3.       An update on the board’s Transport Capital Fund and Community Safety Fund.

4.       Other Auckland Transport news of interest to the board.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the Auckland Transport June 2020 update report.

 

 

Horopaki

Context

5.       Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.

6.       This report updates the Aotea / Great Barrier Local Board on Auckland Transport projects and operations in the local board area, it updates the local board on their advocacy and consultations and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and Community Safety Fund (CSF).

7.       The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

8.       The Community Safety Fund was a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       Update on Auckland Transport operations:

Activity

Update

Airfields

NZGB (Claris) and NZOX (Okiwi) remained closed to all aircraft except authorised operators during May until Thursday 14th May. This was in line with the Civil Aviation Authority’s recommendation to allow general aviation to recommence flying activity at Level 2.

During May 2020, the airport was used by 43 different aircraft for 432 movements. This is a decrease of 35% from 662 for the same month last year.

For the last 12 months there were 9,250 movements, which is a decrease of 12% from 10,467 for the same period in the previous year.

Claris Helipad – concrete extension constructed between helipad and sealed apron at request of ARHT (Auckland Rescue Helicopter Trust).

To enable new ARHT helicopter to taxi directly from apron onto pad without having to traverse across grass.

Parking Enforcement

No update this month.

Wharves

The dinghy ramp at Shoal Bay is now complete. There has been some feedback that minor adjustments could be made to improve performance and these are being investigated.

Road Maintenance

Road maintenance and renewals either underway or to be completed in June:

·    Aotea Rd (Okiwi School): 40m of footpath renewal

·    Seawall repairs: Puriri Bay, Blind Bay and Shoal Bay

·    Unsealed Road Metaling and Grading: Puriri Bay Rd, Rosalie Bay Rd, Maungatawhiri Rd, Schooner Bay Rd and Masons Rd.

·    Primrose timber pedestrian bridge: replacement of handrail, other faulty timber and hardware, cleaning/preparation for re-staining.

AT & Fulton Hogan have been providing weekly Metaling and Grading updates to the Auckland Council Service Centre. We feel this is an effective way for the Service Centre staff to communicate the upcoming programme to customers who request this information.

10.     Update on Auckland Transport projects:

Activity

Summary

Update

Cowshed Bridge - river bank erosion around bridge

Auckland Transport’s Structures Asset Management Team met with AT consultants to initiate investigations issue and provide potential solutions.

A Bailey Bridge was installed in October 2019. The bridge will be retained to allow safe access underneath the original bridge.

Drilling investigations are required to establish the form of replacement. A hydrological study is to follow to determine bridge dimensions.

Drilling investigations were carried out on site in December 2019, although an unidentified utility service prevented a second borehole investigation.

A design report has been received by AT. AT’s Assets to carry out site visit to consider the report’s findings then progress.

This has been delayed by the COVID-19 situation but is now being progressed.

Slips on Puriri Bay Road

Discussions regarding consents have been held with Auckland Council.  Proposed options have been put forward for community and Iwi consultation.

Projects presented to September Hui which deferred decisions to Ngāti Rehua Ngātiwai ki Aotea

Trust.

COVID-19 response has delayed the arrangement of a separate Hui for the Gt Barrier Island Iwi groups.

Slips on Aotea Road

Consenting requirements prepared and documentation commencing. A programme of geotechnical investigations is currently being programmed for the larger slips.

Drilling investigations were carried out on site in December 2019. Designers report has been received.

Further design, engagement and consenting work will follow on. A construction time will be developed when the design is further progressed.

Subsidence on Shoal Bay Road at Pah Beach

Holding remedial works are being priced by contractor. Further investigations are underway.

The area opposite the Stonewall café is under investigation & design.

The area near Shoal bay pottery, towards the wharf, requires minor maintenance works to the seawall this is expected to be done by end of June.

11.     Update on Local Board advocacy projects:

Activity

Summary

Update

Fish passage remediation

 

Following site visits from Auckland Transport, Environmental Services and Healthy Waters, a prioritized short list of the top three priority sites for fish passage remediation has been developed.

The advice as a result of this visit is that it will be necessary to replace key locations with oversize box culverts.

Auckland Transport will ensure that future renewals accommodate this.

The Elected Member Relationship Manager is investigating whether funding is available to support this project from AT’s Environmental Programme.

 

Local Board Transport Capital Fund

12.     As of the new electoral term the total fund available to the Board was $687,898.

13.     Auckland Council is currently consulting on its Emergency Budget 2020/2021 and this may have an impact on the Local Board Transport Capital Fund.

14.     The previous Board passed resolution number GBI/2018/73 requesting Auckland Transport to investigate a rough order of cost for traffic calmers at Claris settlement.

15.     Auckland Transport has engaged a consultant to investigate and carry out a Safety Audit of possible traffic calming devices that could be installed on this section of road.  It is anticipated that the investigation will occur in June 2020 and the Board will be advised of the outcome.

16.     The current Board has passed resolution GBI/2019/137 requesting that Auckland Transport create a rough order of cost for the replacement of the two culverts (identified by Environmental Services as numbers 66 & 68) under Aotea Road with oversized box culverts.

17.     A consultant has been engaged to evaluate this project, the replacement of the existing triple 900mm culvert and develop a rough order cost. They have already completed some desk top analysis. It is anticipated that they will visit the site in June 2020. The Board will be advised of their findings.

18.     The current Board has passed resolution GBI/2020/39 requesting that Auckland Transport prepare a rough order of cost for unsealed road improvements.

Community Safety Fund

19.     Auckland Council is currently consulting on its Emergency Budget 2020/2021 and this may have an impact on the Community Safety Fund.

20.     The local board resolved for Auckland Transport to deliver the remaining section of the Hector Sanderson walkway. This is project 540 from the Great Barrier Local Board Transport Capital Fund.

Project

Approved Funding

Update

Remaining section of the Hector Sanderson walkway

 

$288,000

Procurement and construction drawings for new unsealed footpath on the northside of Hector Sanderson Rd have been completed.

An arborists assessment is needed regarding some of the vegetation and trees earmarked for removal, this is expected to happen in June 2020.

Our contractor is developing the construction programme and this will be shared with the Board.

They will also be progressing some of the auxiliary works such as the extension of four culverts and making a start at the crossroads through the reserve area.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

22.     Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Tauākī whakaaweawe Māori

Māori impact statement

25.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

26.     There are no financial implications of receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for all projects.

28.     Auckland Council is currently consulting on its Emergency Budget 2020/2021. Until this review and a new budget is adopted in July 2020, AT will not be able to report with certainty on our Programme.

29.     However, under both proposed revisions to the budget AT’s capital and operating budgets will be reduced. Therefore, we can expect that some projects we had planned for 2020/2021 may not be able to be delivered and we expect this will be disappointing to communities that we had already engaged with.

30.     Both the Community Safety Fund and the Local Board Transport Capital Fund may be impacted by these budget reductions. The only way to mitigate this risk is to clearly communicate the board’s priorities so staff supporting it may plan and to make the best use of any available funds.

Ngā koringa ā-muri

Next steps

31.     Auckland Transport will provide another update report to the local board at their next business meeting.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Ben Halliwell, Elected Member Relationship Manager

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager

Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

23 June 2020

 

 

Local Ward Area Councillor's Update

File No.: CP2020/07633

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the local ward area councillor to update the Aotea / Great Barrier Local Board on Governing Body issues and other points of interest to the local board.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for local ward area councillors to update their local board counterparts on regional matters of interest to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the written report update from the Waitematā and Gulf Ward Councillor, Pippa Coom.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Councillor Pippa Coom - June 2020 Update

73

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authorisers

Louise Mason – General Manager Local Board Services

Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

23 June 2020

 

 

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Aotea / Great Barrier Local Board

23 June 2020

 

 

Ratification of Aotea / Great Barrier Local Board feedback on the National Environmental Standards for Air Quality (NESAQ) and Basel Convention Amendment

File No.: CP2020/07634

 

  

Te take mō te pūrongo

Purpose of the report

1.       To enable the local board to formalise by resolution the feedback provided on the National Environmental Standards for Air Quality (NESAQ) and the Basel Convention Amendment.

Whakarāpopototanga matua

Executive summary

2.       The Local Board provided feedback to two government consultations in May 2020. Both submissions were approved by the chair and deputy chair under delegation due to the tight timeframes. This report enables the feedback to be formalised retrospectively.

3.       Details of the government consultations are outlined below:

National Environmental Standards for Air Quality (NESAQ)

4.       On 25 February 2020, the Ministry for the Environment (MfE) began consultation on a review of the National Environmental Standards for Air Quality (NESAQ). The NESAQ was introduced in 2004 and last amended in 2011, and sets standards for ambient air quality, woodburner emissions, and rules prohibiting certain activities with significant discharges of toxic pollutants.

5.       The proposed amendments to the NESAQ aim to better regulate fine particulate material that can adversely affect human health and to better target controllable sources of air pollution.

6.       The amendments specifically relate to the standards regarding particulate matter concentrations within airsheds, emissions standards for domestic fuel burners and the emission of mercury.

7.       The Auckland Plan Strategy and Research department drafted a submission and was presented to the Planning Committee on 4 June 2020. Formal local board feedback on this review was submitted on 18 May 2020 and appended to the Auckland Council submission (Attachment A).

Basel Convention Amendment

8.       The Basel Convention on the Control of Transboundary Movements of Hazardous Wastes and their Disposal (“the Basel Convention”) was first ratified by the New Zealand government in 1994. It intended to protect human health and the environment from the adverse effects of hazardous waste.

9.       On 10 May 2019 Aotearoa New Zealand, along with approximately 180 other countries, agreed to amend the Basel Convention on the Control of Transboundary Movements of Hazardous Wastes and their Disposal. Subsequently, Aotearoa New Zealand became a signatory of the Basel Convention Plastic Waste Amendment.

10.     In May 2020, Auckland Council staff prepared a draft submission on the Basel Convention and sought local board feedback on how Aotearoa New Zealand meets our obligations under the Basel Convention with the amendment to include plastic waste coming into effect on 1 January 2021.

11.     The board submitted its formal feedback on the Basel Convention Amendment on Wednesday 20 May 2020 (Attachment B) and it was appended to the Auckland Council submission.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)         ratify the board’s feedback provided on the National Environmental Standards for Air Quality (NESAQ) submitted on 18 May 2020 (Attachment A of the report).

b)         ratify the board’s feedback provided on the Basel Convention Amendment submitted on 20 May 2020 (Attachment B of the report).

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier Local Board feedback on the National Environmental Standards for Air Quality (NESAQ)

89

b

Aotea / Great Barrier Local Board feedback on the Basel Convention Amendment

91

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authorisers

Louise Mason – General Manager Local Board Services

Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

23 June 2020

 

 

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Aotea / Great Barrier Local Board

23 June 2020

 

 

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Aotea / Great Barrier Local Board

23 June 2020

 

 

Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022

File No.: CP2020/06714

 

  

Te take mō te pūrongo

Purpose of the report

1.       To present the Aotea / Great Barrier Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022 is appended to the report as Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff for reference and information only.

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·        ensuring advice on meeting agendas is driven by local board priorities

·        clarifying what advice is expected and when

·        clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive its Governance Forward Work Calendar for the political term 2019 - 2022 as at June 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

June 2020 Aotea / Great Barrier Local Board governance forward work calendar

95

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authorisers

Louise Mason – General Manager Local Board Services

Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards



Aotea / Great Barrier Local Board

23 June 2020

 

 

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Aotea / Great Barrier Local Board

23 June 2020

 

 

Aotea / Great Barrier Local Board Workshop Record of Proceedings

File No.: CP2020/03296

 

  

Te take mō te pūrongo

Purpose of the report

1.       To note the records for the Aotea / Great Local Board workshops held following the previous business meeting.

Whakarāpopototanga matua

Executive summary

2.       Under section 12.1 of the current Standing Orders of the Aotea / Great Barrier Local Board, workshops convened by the local board shall be closed to the public. However, the proceedings of every workshop shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.

3.       The purpose of the local board’s workshops are for the provision of information and local board members discussion.  No resolutions or formal decisions are made during the local board’s workshops.

4.       The record of proceedings for the local board’s workshops held on 15 & 19 May and 2 & 9 June 2020 are appended to the report.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      note the record of proceedings for the local board workshops held on Friday 15 May, Tuesday 19 May, Tuesday 2 June and Tuesday 9 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20200515 Aotea/Great Barrier Local Board Workshop Record

101

b

20200519 Aotea/Great Barrier Local Board Workshop Record

103

c

20200602 Aotea/Great Barrier Local Board Workshop Record

105

d

20200609 Aotea/Great Barrier Local Board Workshop Record

107

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authorisers

Louise Mason – General Manager Local Board Services

Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

23 June 2020

 

 

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Aotea / Great Barrier Local Board

23 June 2020

 

 

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Aotea / Great Barrier Local Board

23 June 2020

 

 

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Aotea / Great Barrier Local Board

23 June 2020

 

 

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