Aotea / Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Aotea / Great Barrier Local Board held via Skype for Business on Tuesday, 23 June 2020 at 1.03pm. Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Izzy Fordham

 

Members

Susan Daly

 

 

Patrick O'Shea

 

 

Valmaine Toki

 

 

ABSENT

 

Deputy Chairperson

Luke Coles

 

 

ALSO PRESENT

 

Councillor

Pippa Coom

Waitematā and Gulf Ward Councillor

Until 2.28pm, item 17

 

IN ATTENDANCE

 

Janine Geddes

Acting Relationship Manager Aotea / Great Barrier Local Board

Jamie Emmens

PA Liaison Aotea / Great Barrier Local Board

Kathy Cumming

Barrier Bulletin

Sonia Parra Beltran

Senior Healthy Waters Specialist

Chelsea Samuel

Relationship Coordinator

 


Aotea / Great Barrier Local Board

23 June 2020

 

 

 

1          Welcome

 

Chairperson I Fordham opened the meeting and welcomed attendees. Member V Toki

led the meeting with a karakia.

 

 

2          Apologies

 

Resolution number GBI/2020/44

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)         accept the apology from Deputy Chairperson L Coles for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

Member P O’Shea declared a conflict of interest in respect to the funding application on Mason Road stream waterway restoration project at item 13 – Aotea / Great Barrier Waterways Protection Fund 2019/2020 grant allocations report.

 

 

4          Confirmation of Minutes

 

Resolution number GBI/2020/45

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 15 June 2020 as true and correct.

 

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

Note:   The Chair with the consent of the meeting accorded precedence to Item 18: Local Ward Area Councillor's Update at this time.

 

18

Local Ward Area Councillor's Update

 

Resolution number GBI/2020/46

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)      receive the written report and verbal update from the Waitematā and Gulf Ward Councillor, Pippa Coom.

 

CARRIED

 

 

11

Environmental agency and community group reports

 

Documents were tabled at the meeting in respect to this item. A copy of the tabled documents have been attached to the official minutes and are available on the Auckland Council website as a minutes attachment.

 

Kate Waterhouse and Marea Gorter of the Aotea Great Barrier Environmental Trust were in attendance to speak to the Aotea Great Barrier Environmental Trust’s report.

George Taylor - Operations Manager – Pou Matarautaki, Department of Conservation (DoC), Aotea / Great Barrier Island was in attendance to speak to the tabled report.

 

Note:   changes were made to the original recommendation with the addition of new clause b) and clause c) with the agreement of the meeting.

 

Resolution number GBI/2020/47

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)       note the June 2020 local board update from the Aotea Great Barrier Environmental Trust and the Motu Kaikoura Trust Supporters’ newsletter issue 29 June 2020

b)       receive the Department of Conservation June 2020 update

c)       thank Kate Waterhouse, Marea Gorter and George Taylor for their attendance.

 

CARRIED

 

Attachments

a     23 June 2020, Aotea / Great Barrier Local Board: item 11 Environmental agency and community group reports tabled document - Department of Conservation June 2020 update

 

 

12

Allocate funding to Building a Flourishing Community Aotea Trust to progress potential solutions to Great Barrier Island's housing issues

 

Resolution number GBI/2020/48

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      allocate $10,000 to Building a Flourishing Aotea community group from its Locally Driven Initiatives housing solutions budget line to progress potential solutions to Great Barrier Island's housing issues.

A division was called for, voting on which was as follows:

For

Chairperson I Fordham

Member P O'Shea

Against

Member S Daly

Member V Toki

Abstained

 

The motion was declared EQUAL.

The chair exercised her casting vote for, so the motion was Carried.

 

CARRIED

 

 

13

Aotea / Great Barrier Waterways Protection Fund 2019/2020 grant allocations

 

Member P O’Shea declared an interest in this item and took no part in the discussion or voting on the Mason Road stream waterway restoration project.

 

Jaimee Maha, Team Leader Relationship Advisory was in attendance to speak to the report.

 

Note:   changes to the original recommendation adding new clauses b) to e) were made with the agreement of the meeting.

 

Resolution number GBI/2020/49

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)      approve the funding recommendations for the Aotea / Great Barrier Waterways Protection Fund 2019/2020, as outlined in Table 1 below:

Table 1: Aotea / Great Barrier Waterways Protection Fund 2019/2020 grant applications

Project

Funding contribution

Amount requested

Amount recommended

Mason Road stream waterway restoration project

Towards the cost of 840 native plants to plant 840m2 along the waterway that runs parallel to 50 and 50a Mason Road, Aotea Great Barrier.

$15,351

$19,442

Ōkiwi River Tributary fencing and planting project

 

Towards the cost of erecting and upgrading 147 metres of 8-wire batten fence line that will protect 194 metres of a tributary of the Ōkiwi River that runs through 1624 Aotea Road and 7 Mabey Road, Aotea Great Barrier. Funding will also cover the cost of 320 ($2,140) plants to be planted within the fenced off riparian area.

$8274

$5,111

Crystal Bay waterway protection

 

Towards the costs of fencing materials to erect 649 metres of post and waratah fence line with sheep netting to protect 380 metres of waterways at 541 Blind Bay Road, Aotea Great Barrier.

$6,796

$4,941

Total funding

$30,421

$29,494

b)      note that the Mason Road stream restoration project has been amended, with the support of affected landowners, to contribute towards the upgrade 220 metres of fence line at 619 and 649 Medland Road and to cover the cost of 2419 eco-sourced native plants

c)      note that the funding recommended for the Mason Road stream restoration project has been increased from $5,796 to $19,442 to reflect the expansion of the project to include 50, 50a, 52 and 54 Mason Road and 619 and 649 Medland Road

d)      note that the increased funding allocation for the Mason Road project will see the full allocation of the Aotea / Great Barrier Local Board’s 2019/2020 Waterways Protection Fund budget.

e)     thank Sonia Parra for her work on the Aotea / Great Barrier Waterways Protection Fund 2019/2020 grant applications.

 

CARRIED

 

 

14

Arts Community and Events venue partners interim service approach

 

Resolution number GBI/2020/50

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)      approve an interim payment be made to:

i)          Great Barrier Island Heritage Village and Arts Centre for $3,750 from the Locally Driven Initiatives opex budget.

 

CARRIED

 

 

15

New Community Leases to Fire and Emergency New Zealand at four sites Aotea / Great Barrier Island.

 

Chairperson I Fordham declared an interest in this item and took no part in the discussion or voting on the new community leases to Fire and Emergency New Zealand.

 

Resolution number GBI/2020/51

MOVED by Member S Daly, seconded by Member V Toki:  

That the Aotea / Great Barrier Local Board:

a)      approve public notification of the intent to grant leases on three of the four sites described in the report held under the provisions of the Local Government Act 2002 to Fire and Emergency New Zealand

b)      endorse iwi engagement of the intent to grant leases on all four sites described in the report to Fire and Emergency New Zealand

c)      appoint a hearings panel to hear any submissions as the result of the public notification with the panel to report to the full board for any further decisions

d)      subject to either no adverse submissions or the resolution of any other submissions, grants community leases to Fire and Emergency New Zealand on the sites described in the table in the report below on the following terms and conditions;

i)       an initial term of five (5) years commencing 1 June 2020 with one right of renewal of five (5) years

ii)      rental of one ($1) plus GST per annum if demanded

iii)     that no subsidised maintenance fee apply to each site as Fire and Emergency New Zealand will undertake the maintenance of each site

e)      all other terms and conditions in accord with the provisions of the council Community Occupancy Guidelines 2012.

 

CARRIED

 

 

16

Addition to the 2019-2022 Aotea / Great Barrier Local Board meeting schedule

 

Resolution number GBI/2020/52

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      approve the addition of extraordinary meeting dates to the 2019-2022 Aotea / Great Barrier Local Board meeting schedule to accommodate the Emergency Budget 2020/2021 timeframes as follows:

·   Friday, 10 July, 10:00am at the Aotea / Great Barrier Local Board Office, 81 Hector Sanderson Rd, Claris, Aotea Great Barrier

·   Tuesday, 21 July 2020, 1:00pm at the Aotea / Great Barrier Local Board Office, 81 Hector Sanderson Rd, Claris, Aotea Great Barrier

 

CARRIED

 

 

17

Auckland Transport June 2020 update to the Aotea / Great Barrier Local Board

 

Resolution number GBI/2020/53

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      receive the Auckland Transport June 2020 update report.

 

CARRIED

 

 

 

 

19

Ratification of Aotea / Great Barrier Local Board feedback on the National Environmental Standards for Air Quality (NESAQ) and Basel Convention Amendment

 

Note:   changes to the original recommendation adding new clause c) were made with the agreement of the meeting.

 

Resolution number GBI/2020/54

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)         ratify the board’s feedback provided on the National Environmental Standards for Air Quality (NESAQ) submitted on 18 May 2020 (Attachment A of the report).

b)         ratify the board’s feedback provided on the Basel Convention Amendment submitted on 20 May 2020 (Attachment B of the report).

c)          acknowledge Jacqui Fyers for her work in organising the board’s feedback for the submissions on NESAQ and the Basel Convention Amendment.

 

CARRIED

 

 

20

Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022

 

Resolution number GBI/2020/55

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      receive its Governance Forward Work Calendar for the political term 2019 - 2022 as at June 2020.

 

CARRIED

 

 

21

Aotea / Great Barrier Local Board Workshop Record of Proceedings

 

Resolution number GBI/2020/56

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)         note the record of proceedings for the local board workshops held on Friday 15 May, Tuesday 19 May, Tuesday 2 June and Tuesday 9 June 2020.

 

CARRIED

 

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 


 

 

2.33 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Aotea / Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................