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MOVED by Cr C Darby, seconded by Cr W Walker:
That
the Governing Body:
a) amend
Standing Order 3.3.3 to read as follows:
“3.3.3 Conditions
for attending by electronic link
The governing body or its
committees may give approval for a member to attend meetings by electronic
link, either generally or for a specific meeting. Situations where approval
can be given are:
a) where
the member is at a place that makes their physical presence at the meeting
impossible or impracticable
b) to
accommodate the member’s illness or infirmity
c) in
emergencies
d) where
a member prefers to attend by electronic link but is otherwise able to attend
the meeting physically.
The member who is seeking to
attend by electronic link may not take part in the vote to give approval. The
only exception is where there is an emergency, in which case the member
seeking to attend by electronic link can take part in the vote.”
b) amend
Standing Order 3.3.4 to read as follows:
“3.3.4
Request to attend by electronic link
Where possible, a member
will give the chairperson of the governing body or its committees, and the
chief executive at least two working days’ written notice where they
want to attend a meeting by electronic link. Where, because of illness or
emergency, this is not possible, the member may give less notice.
Where such a request is
made, the chief executive must take reasonable steps to enable the member to
attend by electronic link. However, the council has no obligation to make the
technology for an electronic link available.
If the member’s
request cannot be accommodated, or there is a technological issue with the
link, this will not invalidate any acts or proceedings of the governing body or its committees.
If the request is from
a member who prefers to attend by electronic link but is otherwise able to
attend the meeting physically, that member must attend the meeting physically
if the member is advised by staff or the meeting chairperson that physical
attendance is necessary to achieve a quorum for the meeting.”
c) amend
Standing Order 3.3.10 to read as follows:
“3.3.10 Attendance
of non-members by electronic link
A person other than a member
of the Governing Body, or the relevant committee, may participate in a
meeting of the Governing Body or committee by means of audio link or
audio-visual link in emergencies if the person is otherwise approved
to participate under these standing orders (such as under Standing Order 6.2
“Local board input” or 7.7 “Public input”).”
d) agree
that these changes to standing orders take effect at the expiry of the
Epidemic Preparedness (COVID-19) Notice 2020.
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