Agenda of Henderson-Massey Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of elected members of the Henderson-Massey Local Board.

Member

Organisation

Position

Brenda Brady, JP

- Safer West Community Trust

Trustee

Chris Carter

(Chair)

- St Lazarus Trust

- Waitemata District Health Board

- Waitakere Badminton Club

Member

Peter Chan, JP

- Cantonese Opera Society of NZ

- Asian Leaders Forum

- NZ-Hong Kong Business Association

- NZ-China Business Association

- Auckland Chinese Environment Protection Association (ACEPA)

- Whau Coastal Walkway Trust

Member

Advisor

Trustee

Matt Gray

- West Auckland Youth Development Trust

- Billy Graham Youth Foundation

Director

Board Member

Will Flavell

(Deputy Chairman)

- Asia New Zealand Leadership Network

- COMET

- Te Atatū Tennis Club

- Waitākere Literacy Board

Member

Employee

Board Member

Brooke Loader

- Waitakere Licensing Trust

- Te Atatu Peninsula Business Association

Member

Associate Member

Vanessa Neeson

- Village Green Quilters

- Ranui Advisory Group

Member

Chairperson

Ingrid Papau

- Liberty Impact Community Trust

- #WeLoveTuvalu Community Trust

- Neighbourhood Support

- Liberty Church

- Mothers Helpers

Board Member

Member

Street Contact

Member

Ambassador

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation	Leads	Alternate
Central Park Henderson Business Association	Brenda Brady and Brooke Loader
Heart of Te Atatu South	Brenda Brady and Brooke Loader
Massey Matters	Will Flavell and Peter Chan
Ranui Advisory Group	Vanessa Neeson (Chair) and Ingrid Papau
Te Atatu Peninsula Business Association	Peter Chan and Ingrid Papau
Waitakere Ethnic Board	Ingrid Papau and Peter Chan
Waitakere Healthlink	Peter Chan	Chris Carter
Te Whau Pathway Trust	Matt Gray and Brenda Brady

4 Confirmation of Minutes

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 19 May 2020, including the confidential section, as a true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Rutherford College & Sport Waitakere - opening pool for community use

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Gill Bloxham from Rutherford College and Deepika Unka from Sport Waitakere.

Whakarāpopototanga matua

Executive summary

2. Gill Bloxham, sport director/play sport activator, Rutherford College and Deepika Unka, community access scheme project manager, Sport Waitakere will provide an update on an initiative to open the Rutherford College pool for community use and request support for funding for sun shades.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the presentation on an initiative to open the Rutherford College pool for community use and thank Gill Bloxham, sport director/play sport activator, Rutherford College and Deepika Unka, community access scheme project manager, Sport Waitakere for their attendance.

8.2 Deputation: VisionWest Community Trust - emergency food and gift programme event

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from the VisionWest Community Trust.

Whakarāpopototanga matua

Executive summary

2. Brook Turner, Head of Community Service Development for VisionWest Community Trust, will discuss responding to community needs in a post Covid-19 environment.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the presentation on the VisionWest Community Trust’s response to community needs post Covid-19 and thank Brook Turner, Head Community Service Development, for his attendance.

8.3 Deputation: Riverpark Action Group - local community issues

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Riverpark Action Group.

Whakarāpopototanga matua

Executive summary

2. Jacqui Ross, Chairperson of Riverpark Action Group & Woodside Community Garden will provide an update on the following local community issues:

a) Riverpark Reserve playground upgrade complete – future planning:

- toilet and water fountain

- te Reo Māori name for Riverpark Reserve – suggestion that “Taikato” be incorporated as original name was Taikato Domain

b) Riverpark Reserve - Lincoln Scout Hall - removal plans:

- request for path and water supply to be preserved

c) Pedestrian crossing for Don Buck Road:

- support requested – Auckland Transport currently investigating.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the presentation on local community issues and thank Jacqui Ross, Chair of Riverpark Action Group & Woodside Community Garden and for her attendance.

9 Public Forum

In response to Covid-19 measures there will be no Public Forum. However, as required under the COVID-19 Response (Urgent Management Measures) Act 2020, either a recording of the meeting or a written summary will be published on the Auckland Council website.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Henderson-Massey Local Board

16 June 2020

Henderson-Massey Quick Response Grants Round Two 2019/2020 grant allocations

File No.: CP2020/06393

Te take mō te pūrongo

Purpose of the report

1. To provide the Henderson-Massey Local Board with information on applications in Henderson-Massey Quick response Round Two 2019/2020 to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Henderson-Massey Quick Response Grants Round Two 2019/2020 (refer Attachment B).

3. The Henderson-Massey Local Board adopted the Henderson-Massey Local Board Community Grants Programme 2019/2020 on 16 April 2019 (Attachment A). The document sets application guidelines for contestable grants.

4. The Henderson-Massey Local Board has set a total community grants budget of $123,870 for the 2019/2020 financial year. A total of $111,909 has been allocated to two local grants and one quick response round. This leaves a total of $11,961 to be allocated to one quick response round.

5. Thirty-two applications were received for Quick Response Round Two 2019/2020, requesting a total of $57,458.58.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) agree to fund, part-fund or decline each application received in Henderson-Massey Quick Response Round Two, listed in Table One:

Table One: Henderson-Massey Quick Response Round Two 2019/2020 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2005-207	Connected Media Charitable Trust	Arts and culture	Towards marketing costs for "Someday Stories 2020"	$2,000.00	Ineligible
QR2005-222	Ekarasa Mara Doblanovic under the umbrella of Lightbox Projects Limited	Arts and culture	Towards the delivery of tile art-making workshops, including art materials and the artist's fee	$1,978.05	Eligible
QR2005-231	Fresh Movement Arts Trust	Arts and culture	Towards the delivery of the "Fresh Movement Mentoring Programme," including two mentors’ costs	$2,000.00	Eligible
QR2005-233	Brain Play Limited	Arts and culture	Towards operational costs to deliver "Brain Play Science and Technology” classes	$2,000.00	Eligible
QR2005-234	Ashleigh Taupaki	Arts and culture	Towards the artist's costs to deliver "One" exhibition between September and November 2020	$2,720.00	Eligible
QR2005-236	Nadia Hammoud under the umbrella of Lightbox Projects Limited	Arts and culture	Towards a local artist, prizes and marketing expenses to deliver "Who We Are" art classes	$2,000.00	Eligible
QR2005-238	Nadia Hammoud under the umbrella of Lightbox Projects Limited	Arts and culture	Towards printing and installation costs to display the artworks on Henderson Station's billboards	$2,000.00	Eligible
QR2005-210	Adventure Specialties Trust	Community	Towards the purchase of boogie boards to deliver the outdoor programme	$851.22	Eligible
QR2005-215	Papaya Stories Limited	Community	Towards the delivery of online workshops, including actors fees, banner design, director's fees, and marketing	$2,000.00	Eligible
QR2005-216	Epilepsy Association of New Zealand	Community	Towards the purchase of a vehicle for the District Health Board epilepsy educator	$1,000.00	Eligible
QR2005-217	Jane Nuualiitia	Community	Towards the purchase of food to deliver the "Love Without Condition" gathering	$2,000.00	Ineligible
QR2005-218	HBC Community Trust	Community	Towards the purchase of an alarm and the installation costs at Henderson Baptist Church	$860.87	Eligible
QR2005-221	The Neuro Connection Foundation	Community	Towards the rehabilitation assistant's wages in July 2020	$2,000.00	Eligible
QR2005-223	Interacting	Community	Towards storage hire from July to October 2020	$1,300.00	Eligible
QR2005-225	Youthline Auckland Charitable Trust	Community	Towards Youthline Helpline operational costs	$2,000.00	Eligible
QR2005-227	Crescendo Trust of Aotearoa	Community	Towards the event and communications manager costs from September 2020 to April 2021	$1,800.00	Eligible
QR2005-228	Henderson Budget Service Incorporated	Community	Towards the purchase of telephones, headsets, banners and signage for Henderson Budget Services	$2,000.00	Eligible
QR2005-229	CARE Waitakere Trust	Community	Towards the purchase of a freezer for CARE Waitakere Community Foodbank services	$670.00	Eligible
QR2005-235	Triangle Park Community Teaching Garden Charitable Trust	Community	Towards garden resources and tutor costs to deliver community workshops	$2,000.00	Eligible
QR2005-237	Hope Worldwide-Pakistan	Community	Towards a cultural festival on 19 September, including cleaning, food, music, performer costs, and prizes	$1,000.00	Eligible
QR2005-243	Music Action Play	Community	Towards rental costs at Sturges West Community House from July 2020 to July 2021	$900.00	Eligible
QR2005-232	Zeal Education Trust	Community	Towards coordinator salary and artist costs	$2,000.00	Eligible
QR2005-239	Charlotte Museum Trust	Community	Contribution towards editing and production costs for the film, "Opening the Closet Door: Coming Out Stories"	$2,000.00	Eligible
QR2005-220	Tread Lightly Charitable Trust	Environment	Towards costs to engage qualified teachers to deliver the Tread Lightly Caravan programme to Henderson-Massey Primary School	$938.00	Eligible
QR2005-202	Aotearoa Pasifika NZ Prisoner Reintegration Education Socio-Cultural Support Services Charitable Trust	Sport and recreation	Towards operational costs to deliver the "Water Skills for Life programme" between July and August 2020	$2,000.00	Eligible
QR2005-219	YMCA North Incorporated	Sport and recreation	Towards playground activity kits to deliver the children's holiday programme	$967.00	Eligible
QR2005-224	Waitakere City Association Football and Sports Club Incorporated	Sport and recreation	Towards hireage of a coffee machine for three months	$4,500.00	Eligible
QR2005-226	Athletics New Zealand (Incorporated)	Sport and recreation	Towards printing and signage for the Waitakere Athletics Festival at the Douglas Track and Field, Trusts Arena on 28 February 2021	$2,500.00	Eligible
QR2005-230	Netball Waitakere Incorporated	Sport and recreation	Towards court line-markings for the refurbished stadium floor	$2,000.00	Eligible
QR2005-241	Auckland Hockey Association Incorporated	Sport and recreation	Towards turf hire at Waitakere Hockey Club between July and November 2020	$2,000.00	Eligible
QR2005-242	Ranui Swanson Football Club Incorporated	Sport and recreation	Towards the rent at Starling Park Sports Club from July to September 2020	$2,000.00	Eligible
QR2005-240	Ki o Rahi Tamaki Makaurau	Sport and recreation	Towards "Ki o Rahi" traditional Maori sports tournament between 9 September and 18 September 2020, including trophies, portaloo hire, petrol, stationery, and first aid	$1,473.44	Eligible
Total				$57,458.58

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Henderson-Massey Local Board adopted the Henderson-Massey Local Board Community Grants Programme 2019/2020 on 16 April 2019 (Attachment A). The document sets application guidelines for contestable grants.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

14. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Henderson-Massey Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

16. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

17. A summary of each application received through Henderson-Massey Quick Response Round Two 2019/2020 (Attachment B) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

19. Fifteen applicants applying to Henderson-Massey Quick Response Round Two indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

20. The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028 and local board agreements.

21. The Henderson-Massey Local Board has set a total community grants budget of $123,870 for the 2019/2020 financial year.

22. A total of $111,909 has been allocated to two local grants and one quick response round. This leaves a total of $11,961 to be allocated to one quick response round.

23. Thirty-two applications were received for Quick Response Round Two 2019/2020, requesting a total of $57,458.58.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25. Following the Henderson-Massey Local Board allocation of funding for the Quick Response Round Two, the grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Henderson-Massey Local Grant Programme 2019/2020	23
b ⇩	Henderson-Massey Quick Response Grants Round Two 2019/2020 applications	25

Ngā kaihaina

Signatories

Authors

Erin Shin - Community Grants Coordinator

Authorisers

Marion Davies - Grants and Incentives Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 June 2020

Henderson-Massey Local Board

16 June 2020

Review of expressions of interest and new community lease to Waitakere Indian Association, 399 Don Buck Road, Massey

File No.: CP2020/07096

Te take mō te pūrongo

Purpose of the report

1. To review the expression of interest applications to occupy the site and grant a new community lease to Waitakere Indian Association, 399 Don Buck Road, Massey.

Whakarāpopototanga matua

Executive summary

2. On 30 January 2020, Auckland Council invited expressions of interest from community groups and organisations interested in leasing the site located at 399 Don Buck Road, Massey. Six applications were received.

3. An analysis and assessment of the applications has been undertaken. The results of the assessment indicate Waitakere Indian Association is the preferred candidate to lease the site.

4. The site is held in fee simple by Auckland Council under the Local Government Act 2002. Under Section 138 of the Act a local authority granting a lease for more than six months must consult on the proposal. Similarly, engagement with mana whenua is required under section 81 of the Act.

5. This report recommends Henderson-Massey Local Board approve a new community lease to Waitakere Indian Association, subject to one months’ public notification, and with no objections, for the site located at 399 Don Buck Road, Massey.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) publicly notify the intent to grant a new community lease to the Waitakere Indian Association.

b) delegate to the Henderson-Massey Local Board Chair to appoint a panel to hear, consider and decide on any submissions or objections received following the public notification process and to make recommendations to the Henderson-Massey Local Board for any further decisions if required.

c) subject to any submissions or objections being considered, approve a new community lease to Waitakere Indian Association for the council-owned site being 694m² (more or less) located on the parcel legally described as Section 1 SO 68814, 399 Don Buck Road, Massey (Attachment A), on the following terms and conditions:

i) term - five years with one five year right of renewal;

ii) rent - $1.00 plus GST per annum if demanded;

iii) maintenance fee - $500 plus GST per annum;

iv) provision of a community outcomes plan as approved by local board members and attached to the lease document.

d) note that all other terms and conditions of the proposed new community lease would be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and Local Government Act 2002.

Horopaki

Context

6. This report considers the recommendation for a new community lease following an expressions of interest process for the leasing of the council owned site located at 399 Don Buck Road, Massey.

7. The Henderson-Massey Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu

Analysis and advice

The Land

8. The land is described as Section 1 SO 68814 comprising 694 square metres and is currently held in fee simple by the Auckland Council under the Local Government Act 2002.

9. Under Section 138 of the Act a local authority granting a lease for more than six months must consult on the proposal.

10. Prior to any lease being granted, engagement with mana whenua is also required under section 81 of the Act.

The Facility

11. The ex-Massey Post office is located at the junction of Don Buck Road and Triangle Road, Massey. It is in a high-profile location, close to shopping centres and other amenities and on a bus route with high foot traffic.

12. The facility is a simple rectangular structure with a pitched roof and weatherboard clad walls. The footprint of the building is approximately 200 square metres and consists of a common room, three offices, a kitchen and separate male/female toilets. There is a paved parking area to the rear with easy and safe access to the building.

Expressions of Interest Process

13. Public notification calling for expressions of interest to lease the site were placed in the Western Leader on 30 January 2020. The closing date for applications was 6 March 2020.

14. Notice was also forwarded to those groups listed on the community leasing interest register who indicated an interest in leasing buildings and/or land in the Henderson-Massey Local Board area.

15. Open viewings were held at the site on 4 February 2020 and 11 February 2020. Nine groups attended and staff were on-site to answer questions. At the close of the expression of interest process, applications from six community groups were received.

16. To be eligible for a community lease, community groups should:

- be an incorporated society or charitable trust;

- be able to identify positive community outcomes that will occur as a result of the proposed tenancy;

- be able to specify how the services or programs offered align with the objectives in the Henderson-Massey Local Board Plan 2017;

- be able to optimise the use of the council facility;

- be able to share the facility with other community groups.

Applicants

17. At the close of the expression of interest process, applications from six of the following community groups were received:

- Waitakere Indian Association;

- Royal New Zealand Plunket Trust;

- E Tipu E Rea Whanau Services (formerly known as Thrive Teen Parent Support Trust);

- Massey Matters Incorporated;

- Waitakere Ethnic Board Incorporated;

- The Massey Community Men’s Shed Charitable Trust.

18. All six applicants met the criteria outlined in the Auckland Council Community Occupancy Guidelines 2012.

Assessment of Applications

19. The analysis and assessment of applications was undertaken by the strategic broker and community lease specialist at a meeting held 1 April 2020.

20. All six applicants were assessed using a tool to rate a range of criteria including: -

· the alignment with local board plan outcomes;

· identified need and conversely, existing service provision in the locality;

· organisational structure;

· evidence of sound financial management;

· partnership opportunities;

· hours of use and staff numbers;

· sharing opportunities.

21. Waitakere Indian Association attained the highest score for the analysis and assessment of applications and the results were discussed with the Henderson-Massey Local Board at a workshop on 28 April 2020.

Overview of applicants

Waitakere Indian Association

22. Waitakere Indian Association (WIA) was established in June 2000 and is a charitable trust. WIA does not have premises and is currently operating from a household located in Ranui.

23. WIA has open membership with 600 active members and is self-supporting through revenue from its membership.

24. In its application, WIA indicated it will utilise the site 40 hours per week and envisages 50-80 people attending the site per day. The use of the site by other groups has been considered for group activities with Haryana in NZ, Indian Association of NZ and NZ Nepalese Association sharing the space.

25. WIA are passionate about integrating Indian culture into the wider New Zealand community and has branched out to affiliate groups who operate independently under the banner of WIA to contribute to the overall goals of inclusion and development. These groups include: -

- a senior citizens group who focus on social integration, loneliness and social isolation, well-being and elder abuse and neglect;

- a youth group who focus on social integration, mental health, confidence building & life skills. WIA work with other agencies and providers to ensure youth are well equipped, guided and supported;

- a women’s group who focus on a friendship network where knowledge and traditions are exchanged, issues shared, and connections are built to create a sense of belonging in the community. This is achieved through regular meetings with invited speakers on issues and challenges facing women and equipping them with tools to make a difference in their workplace, communities and families;

- a health & wellness group with a focus on cultural identity, environment, health, eradication of inequality, knowledge and skills, social connections and volunteering. Working with the Police, Mental Health agencies, Aged Concern, Womens Refuge and wider communities to share the message of wellbeing and healthy communities for all ages.

26. WIA initiated the first public Diwali in New Zealand in 2001 and the first public Holi in 2006. The day long festivals attract over 23,000 attendees combined from across Auckland and surrounding cities.

Royal New Zealand Plunket Trust

27. Royal New Zealand Plunket Trust was established in 1907 and is a charitable trust. Plunket runs its services from a room located in the Massey Community Hub, 385 Don Buck Road, Massey.

28. Plunket is a nationwide service that sees in excess of 85% of newborn babies and their whanau which continues through to the age of five.

29. In its application, Plunket indicated the site would be used to increase engagement and services to accommodate the changing needs of the community and to be a place where people are welcomed and supported through the delivery of Plunket services.

30. The site would be utilised 40 hours per week and include well child clinics, new baby consultations and group sessions. WDHB Maternal Health Services and Community Alcohol & Drug Services would share the space with Plunket. Plunket also indicated their willingness to share the space with other like-minded organisations.

E Tipu E Rea Whānau Services

31. E Tipu E Rea Whānau Services (formerly known as Thrive Teen Parent Support Trust) was established in 2010 and is an incorporated society. The kaupapa of the service follows and embraces Tikanga Maori me ona rea. E Tipu E Rea Whānau Services is temporarily located at Te Ukaipo offices, 482 Swanson Road, Ranui.

32. In its application, E Tipu E Rea Whānau Services indicated the site would be used to provide a comprehensive one on one wrap around service for teen parents with the focus on building whanau.

33. The site would be utilised 40 plus hours per week and collaboration would continue with Te Arātaki Ki Te Ao Marama (branch of the Maori Women's Welfare League).

Massey Matters

34. Massey Matters was established in 2006 and is an incorporated society. Massey Matters has a licence to occupy and manage with Auckland Council for the Massey Community House, 385 Don Buck Road, Massey.

35. In its application, Massey Matters indicated its desire to expand its services to include a youth hub. The hub would be a drop-in facility that allows youth to create their own space, find support and connection and have a sense of belonging, further educational support and direction.

36. Massey Matters would utilise the site 40 plus hours per week and share the site with other youth-based services/organisations.

Waitakere Ethnic Board Incorporated

37. Waitakere Ethnic Board Incorporated (WEB) was established in 2003 and is an incorporated society. WEB is currently located in Ratanui Street, Henderson.

38. In its application, WEB identified the increase in ethnic population in the Henderson-Massey area and the requirements for the ethnic community to have their own space to connect and support each other to become more settled within the community.

39. The site would be shared with the West Auckland Punjabi Association, South Africa NZ Live Charitable Trust, West Auckland Mosque Women’s Committee and Family Planning NZ.

The Massey Community Men’s Shed Charitable Trust

40. The Massey Community Men’s Shed Charitable Trust (Men’s Shed) was established in 2011 and is a registered charitable trust.

41. In its application, the Men’s Shed indicated the site would be used as a safe workshop environment for the community to come together, stay engaged with others, share skills and work on practical tasks and community projects.

42. The site would be utilised 14 hours per week with the site available for approved members to access at other times.

43. From the application, a preference to share the site has not been found but the Men’s Shed is open to sharing the site with other interested applicants.

Public Notification

44. Prior to the granting of a lease, public notification and iwi engagement is required. There is no cost to the Henderson-Massey Local Board for these two processes.

45. It is recommended that the Henderson-Massey Local Board delegate to the Chair to appoint a hearings panel to hear any submissions received as a result of the public notification process.

Tauākī whakaaweawe āhuarangi

Climate impact statement

46. The designated impact level of the recommended decision on green-house gas emissions falls within the “no impact” category because the proposal continues an existing activity and does not introduce new sources of emissions.

47. The site at 399 Don Buck Road, Massey is not an area predicted to be a flood plain area or flood prone area.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

48. In compiling the recommendations contained herein staff have obtained input from colleagues in Community Development and Operational Management and Maintenance. No concerns were raised regarding the proposed lease to Waitakere Indian Association.

49. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

50. The recommendations in this report were workshopped with the local board on 28 April 2020.

51. The recommendation for a new lease to Waitakere Indian Association supports the Henderson-Massy Local Board Plan 2017 outcomes:

· A network of vibrant and loved urban neighbourhoods;

· A thriving local economy that supports quality of life;

· Communities know each other and work together on common interests;

· Community facilities are vibrant and welcoming places at the heart of our community.

52. The Auckland Council Community Occupancy Guidelines 2012 recommends a lease term for council-owned land and/or buildings of five years with one further five year right of renewal.

53. The Henderson-Massey Local Board may, at their discretion, choose to vary from these recommendations on a case-by-case basis as they deem appropriate. The guidelines suggest that where a term is varied, it aligns to one of the recommended terms contained in the guidelines.

Tauākī whakaaweawe Māori

Māori impact statement

54. Delivering on Auckland Council’s commitment to Māori at a local level is a priority for local boards. Henderson-Massey Local Board are focused on building strong and meaningful relationships with local Māori to ensure that Māori needs and aspirations are understood.

55. Iwi engagement was undertaken in December 2019 and involved email contact with 11 iwi/hapū who have an interest in the Henderson-Massey area. The email contained detailed information on the land and facility and invited iwi representatives to hui and/or for a kaitiaki site visit to comment on any spiritual, cultural or environmental impacts with respect to the land. No objections were raised.

56. A community outcomes plan will be developed with Waitakere Indian Association to include activities that support Māori outcomes and Auckland Council’s commitment to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.

Ngā ritenga ā-pūtea

Financial implications

57. Provided there are no objections, the cost implications for Auckland Council is the cost of public notification of the lease estimated at $750.00.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

58. If the Henderson-Massey Local Board resolve not to grant the new community lease the council-owned building will remain vacant which in turn will have a negative impact on the desired local board outcomes.

59. Buildings that are left vacant are more susceptible to being vandalised.

Ngā koringa ā-muri

Next steps

60. Subject to the Henderson-Massey Local Board granting a community lease and there being no objections received following the public notification, council staff will work with key representatives of Waitakere Indian Association to finalise the lease agreement.

61. A community outcomes plan will be negotiated with Waitakere Indian Association subject to one month’s public notification of the lease, and with no objections. The community outcomes plan will be approved via a memorandum to the Henderson-Massey Local Board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	165

Ngā kaihaina

Signatories

Authors

Michelle Knudsen - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 June 2020

Panuku and Auckland Transport integrated asset redevelopment programme

File No.: CP2020/03482

Te take mō te pūrongo

Purpose of the report

1. To seek the Henderson-Massey Local Board’s support for the proposed Panuku Development Auckland (Panuku) and Auckland Transport (AT) Park and Ride Integrated Development strategy, and its endorsement to utilise the Sturges Train Station Park and Ride, located at 76 Swanson Road, Henderson for integrated transport orientated redevelopment.

Whakarāpopototanga matua

Executive summary

2. An Auckland Plan transformational shift is to ‘radically improve the quality of urban living’. A key aspect of this is improving the quality of urban living by delivering high-quality integrated development. AT and Panuku have the ability to partner and collaborate to deliver transport infrastructure that is integrated with high-quality development on properties in the AT fixed asset register.

3. A number of credible development companies have enquired with AT and Panuku about the prospect of partnering to progress opportunities. Potentially significant opportunities have remained untapped to date. AT and Panuku have worked together to scope the opportunities which exist in the AT managed portfolio and develop a framework to progress the opportunities. Our proposed strategy seeks to integrate transport service requirements at designated council owned park and ride sites with mixed use development. The focus is on current park and ride sites which have the potential for the airspace above the site to be sold for development or another disposal component, while the underlying transport asset is retained in council ownership.

4. The Panuku and AT Park and Ride Integrated Development strategy seeks to achieve increased public transport patronage and strong urban regeneration and urban design outcomes at selected park and ride sites. It also seeks to increase density and intensification around transport nodes and provide the Auckland regional with additional housing supply and a range of housing typologies.

5. The net proceeds generated from the redevelopment of selected park and rides sites are intended to be optimised and reinvested back into regional transport priorities, in line with the existing service property optimisation policy for Auckland Council’s service property assets. Service property optimisation previously applied to Auckland Council’s community assets; not properties on the AT fixed asset register. The Finance and Performance Committee resolved the extension of the Optimisation of Service Property approach to Auckland Transport managed assets in March 2018 to enable reinvestment of net proceeds from AT managed assets into transport priorities arising from the commercial development of service property undertaken in partnership with Panuku as part of an urban development project where airspace is being sold above a transport service site

6. 10 sites have been selected as the first batch of opportunities to progress. Subject to the Finance and Performance Committee approving the Panuku and AT Park and Ride Integrated Development strategy, the functional and commercial requirements for the transport component and the potential development envelope for each site will be confirmed and necessary due diligence and planning assessments will be completed. This will inform the site specific design and development briefs which will be taken to the market. AT and Panuku will form a joint panel to review tender proposals received and select the preferred development partner. Final terms and conditions of the disposal of any component of the site to enable development will be approved under the appropriate delegations.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) supports the Panuku Development Auckland and Auckland Transport Park and Ride Integrated Development strategy;

b) endorses the Sturges Train Station Park and Ride, located at 76 Swanson Road, Henderson being utilised as part of an integrated transport orientated development; and

c) notes that specified current and future transport operations at Sturges Train Station Park and Ride, located at 76 Swanson Road, Henderson will remain in council ownership and continue to be maintained and controlled by Auckland Transport.

Horopaki

Context

7. An Auckland Plan transformational shift is to ‘radically improve the quality of urban living’. A key aspect of this is improving the quality of urban living by delivering high-quality integrated development. The Auckland Plan states:

“Integrating land use and transport is particularly important for rapid transit. Unlocking growth around rapid transport corridors and stations is essential to address Auckland’s housing and transport challenges. It will also maximise the benefits from the large investment required to build and operate rapid transport.”

8. AT and Panuku have complimentary roles to play in this area, with many properties in the AT fixed asset register presenting opportunities to deliver transport infrastructure that is integrated with high-quality development.

9. Potentially significant opportunities have remained untapped to date. A number of credible development companies have enquired with AT and Panuku about the prospect of partnering to progress opportunities.

10. The Park and Ride Integrated Development strategy is a joint initiative between Panuku and AT and provides a framework for facilitating such opportunities. It seeks to utilise Panuku’s mandate and delegation to progress development opportunities, while AT will ensure the necessary transport requirements are achieved on a site by site basis.

11. As part of the Park and Ride Integrated Development strategy, net proceeds generated from the redevelopment of selected park and rides facilities will be reinvested back into regional transport priorities. This is in accordance with the service property optimisation framework, which is a policy tool that aims to deliver improved community outcomes with no impact on rates. It previously only applied to Auckland Council’s community assets; not properties on the AT fixed asset register. On 20 March 2018, the Finance and Performance Committee resolved (resolution number FIN/2018/40):

“the extension of the Optimisation of Service Property approach to Auckland Transport noting that this will enable reinvestment of net proceeds by Auckland Transport in transport priorities arising from the commercial development of service property undertaken in partnership with Panuku as part of an urban development project where airspace is being sold above a transport service site”.

Tātaritanga me ngā tohutohu

Analysis and advice

Background

12. The proposed Park and Ride Integrated Development strategy seeks to integrate transport service requirements at designated council owned park and ride sites with mixed use development. As a starting point, the land development potential in existing single use transport service assets across the regional transport network was identified. Sites were assessed to ascertain if any development potential can be realised (i.e. some part of the asset such as the airspace above the transport component of the site is sold to enable redevelopment). Sites with latent development potential can be optimised; unlocking the value to provide funding for reinvestment back into the transport network, providing improved access, service delivery and a mixture of additional uses.

13. AT and Panuku have been working together to scope the opportunities. The focus is on current Park and Ride sites, with the potential to sell the airspace above each site or another disposal component based on the development strategy, while retaining the underlying transport asset in council ownership. Prospective opportunities have been identified and assessed by utilising current and past investigations undertaken by both AT and Panuku.

14. Eight Auckland Council owned and AT managed Park and Ride sites, one asset held by the New Zealand Transport Agency (NZTA) and one asset jointly owned by both NZTA and Auckland Council have been selected as the first batch of opportunities to progress. The sites which has been identified and reviewed in the Henderson-Massey Local Board area is the Sturges Train Station Park and Ride located at 76 Swanson Road, Henderson. A full schedule of the sites across the region proposed for the Panuku and AT Park and Ride Integrated Development strategy is contained in Attachment A to this report.

Objectives

15. The objectives of the Panuku and AT Park and Ride Integrated Development strategy are:

· increased public transport patronage, active modes and safe access;

· strong urban regeneration and urban design outcomes;

· increasing density and intensification around transport nodes;

· increasing housing supply and delivery of a range of housing typologies as a priority;

· the ability to partner with developers capable of delivery;

· the release of capital / latent value from park and ride sites; and

· future proofing for imminent strategic transport requirements.

Anticipated programme of works

16. It is anticipated that completion of the full programme of works will take a number of years.

17. Subject to the Finance and Performance Committee approving the Park and Ride Integrated Development strategy, AT will confirm the functional and commercial requirements for the transport component and the potential development envelope for each site. Panuku will undertake all necessary due diligence to understand all relevant legal, technical and historical information and council’s statutory obligations in respect of each site. Panuku will also complete a planning assessment of each site. The collated information will inform the site specific Design and Development Briefs which will be taken to the market.

18. Final terms and conditions of the disposal of any component of the site to enable development will be approved under the appropriate delegations. Elected members and key stakeholders will be made aware of the appointment of the development partner for each site, the agreed transport requirements and development outcomes and the timeline for delivery.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The Panuku and AT Park and Ride Integrated Development strategy seeks to integrate transport service requirements at designated council owned park and ride sites with mixed use development. This strategy is intended to help address the some of the issues the Auckland region faces due to climate change by:

· creating density in and around transport nodes;

· helping to create walkable communities;

· increasing public transport accessibility;

· providing communities with more options to be less reliant on traditional forms of transport such as cars; and

· reducing transport related emissions.

20. Subject to Finance and Performance Committee approval, analysis will be undertaken on a site by site basis of the climate change impact, with potential risks such as if the site is in flood plains and the potential for coastal inundation considered and mitigation strategies formed if necessary.

21. We recognise that any form of construction and development can increase emissions. Emissions associated with any potential redevelopment could be reduced through development standards agreed through a future development agreement. Panuku has a policy that all residential developments are rated a minimum of Homestar 6 and also includes requirements to reduce carbon emissions in commercial developments.

22. The long term benefits of there being a reduced reliance on private motor vehicles is also anticipated to offset construction related emissions by the creation of density in and around transport nodes. This will contribute to helping to create walkable communities, improving access to public transport and reducing transport related emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. An Auckland Plan transformational shift is to ‘radically improve the quality of urban living’. A key aspect of this is improving the quality of urban living by delivering high-quality integrated development. AT and Panuku have worked together in the development of the Panuku and AT Integrated Development strategy.

24. Should this strategy be approved by the Finance and Performance Committee, engagement will take place with the council group on a site by site basis to identify any potential issues and any opportunities for collaboration and input from other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. Informal engagement was undertaken with the previous Henderson-Massey Local Board on 13 August 2019 regarding this proposal. The feedback received was supportive, with the board raising the following points:

· that Park and Rides are essential to public transport and there is a need to future proof the provision of Park and Ride sites

· desire to see an expansion of the Park and Ride service across the region, particularly to service rural catchments

· interest in other transport sites being considered

· ensuring the proposal Sturges Train Station Park and Ride integrates with CRLL and the Unlock Henderson programme

· need to ensure any future development does not create additional congestion.

26. This feedback has been noted.

27. Panuku and AT also provided an update to the board by way of an information memorandum in March 2020.

28. Subject to Finance and Performance Committee approval, Panuku will engage further with the Henderson-Massey Local Board on the Sturges Train Station Park and Ride, located at 76 Swanson Road, Henderson regarding any development and design outcomes to be achieved for viable transport orientated development opportunities.

Tauākī whakaaweawe Māori

Māori impact statement

29. The importance of effective communication and engagement with Māori on the subject of land is understood. As a first step, AT and Panuku are jointly attending four hui with mana whenua to discuss the proposed Park and Ride Integrated Development strategy. The purpose of attending the three hui is to engage early with mana whenua so that they are informed about the proposed strategy.

30. At the hui we will also seek feedback on our proposed framework for working with mana whenua on site specific opportunities, should the Park and Ride Integrated Development strategy be approved. Our proposed approach is to firstly undertake full due diligence of the property titles and acquisition history, so that we are aware of any historical issues of significance for mana whenua for any of the sites. Following this, we propose contacting each mana whenua group independently and requesting feedback on the specific proposal.

31. This engagement will seek to understand any potential issues of cultural significance the group would like to formally express and any preferred outcomes that the group would like considered. We will also invite mana whenua to express potential commercial interest in the subject properties. We will also seek input into, and collaboration on, any related public realm design.

32. Our proposed approach is subject to change based on the feedback we receive from mana whenua on our proposed framework for working with them on the Park and Ride Integrated Development sites.

Ngā ritenga ā-pūtea

Financial implications

33. Service property optimisation is a tool that aims to deliver improved community outcomes with no impact on rates. It involves the sale or redevelopment of under-performing service property, with proceeds reinvested into eligible projects. It previously only applied to Auckland Council’s community assets; not properties on the AT fixed asset register. On 20 March 2018, the Finance and Performance Committee resolved the extension of the Optimisation of Service Property approach to Auckland Transport assets. This enables the net proceeds from the redevelopment of the selected park and ride sites to be reinvested into regional transport priorities.

34. The delivery of the Park and Ride Integrated Development strategy will provide an additional funding stream for reinvesting into regional transport priorities which is not derived from rates.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. There may be insufficient appetite from the development community for new development opportunities, particularly given the potential post Covid-19 impacts on the property market. There may also be an oversupply of development sites on the market. The Panuku and AT Park and Ride Integrated Development strategy enables the marketing of sites to be sequenced to mitigate any potential downturn in the property market or lack of demand.

36. Given the interest AT and Panuku have received from a number of credible development companies which have enquired about the prospect of partnering to progress opportunities, a delay in taking these sites to the market may erode private sector interest. Should the Panuku and AT Park and Ride Integrated Development strategy be approved by the Finance and Performance Committee, the development community will be kept appraised about progress. Feedback received and property market expertise will be utilized in forming the sequencing of these sites to the market.

37. There are risks associated with undertaking any form of development in and around transport functions. These will need to be carefully managed, with current and future transport requirements and operations continuing to be maintained and controlled by Auckland Transport.

Ngā koringa ā-muri

Next steps

38. The Panuku and AT Park and Ride Integrated Development strategy will be recommended to the Finance and Performance Committee in July 2020.

39. Subject to Finance and Performance Committee approval of the strategy, site specific due diligence will be undertaken on each site. AT will confirm the functional requirements for the transport component. Further due diligence and planning assessments will be undertaken which will inform the site specific design and development briefs that will be taken to the market.

40. Final terms and conditions of the disposal of any component of the site to enable development will be approved under the appropriate delegations.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Schedule of sites	175

Ngā kaihaina

Signatories

Authors

Letitia Edwards – Head of Strategic Asset Optimisation (acting), Panuku Development Auckland

Kevin Jones- Manager Strategic Projects (North & West), Auckland Transport

Authorisers

Marian Webb – General Manager, Assets and Delivery (acting) – Panuku Development Auckland

Chris Morgan – Group Manager, Strategic Projects – Auckland Transport

Glenn Boyd – Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 June 2020

Auckland Transport Update Report for June 2020

File No.: CP2020/07293

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Henderson-Massey Local Board (the Board) on Auckland Transport (AT) matters in its area and an update on its local board transport capital fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2. Provide an Update on COVID-19 situation

3. Progress on the Board’s LBTCF funded projects is noted.

4. Included is a list of the public consultations sent to the Board for May 2020 for comment and the decisions of the Traffic Control Committee of AT for April 2020 as they affect the Board’s area.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) receive Auckland Transport’s update for June 2020.

Horopaki

Context

5. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.

6. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT). Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu

Analysis and advice

COVID-19 update: Transport in Auckland under Alert Level 2

7. The Government announced that New Zealand will be moving to Alert Level 2 at 11:59pm on 13 May 2020.

8. The Government has advised that the general rule for Alert Level 2 is to play it safe. This means that if you are feeling sick you should stay home. Do not go to work or school. Do not socialise and if you are showing symptoms of COVID-19, you should avoid using public transport when travelling to a medical appointment.

9. Public transport services will return to normal levels while we are at Alert Level 2 so people can travel to where they need to go. However, please note that the Government has advised that you must not travel to events which do not meet the requirements for gatherings at Alert Level 2.

10. Aucklanders are also advised that fare collection on public transport, as well as the collection of parking fees and enforcement of time restrictions and special vehicle lanes will re-commence when we move to Alert Level 2.

11. Public transport users are also advised that passenger capacity on buses, trains and ferries will be significantly lower than what was available prior to COVID-19. This is because of the need to maintain physical distancing onboard public transport vehicles as required by the Government for Alert Level 2.

12. We therefore ask our customers to ensure that they plan their journey ahead with the AT Mobile app, which now also displays how many people are on a bus or train service at any given time, or the journey planner on our website.

13. Alternative ways of working under Alert Level 2 are also being encouraged by the Government, such as remote working, shift-based working, physical distancing, staggering meal breaks and flexible leave.

14. Auckland Transport also encourages Aucklanders to consider travelling outside of usual peak hours (7:00-9:00am and 3:00-7:00pm) where possible. This not only supports physical distancing as more people return to work, but also helps reduce peak congestion and the strain on public transport to make sure everyone can get to where they need to go quickly and safely.

15. Many Aucklanders chose to walk or cycle while we were at Alert Level 3 and 4 and we encourage people to continue doing so as this is a great option to maintain safe physical distancing. AT is in the process of reviewing the effectiveness of the temporary walking and cycling lanes that were introduced at Alert Level 3. Some of these lanes may continue to operate at Alert Level 2 in order to help ensure that people on bikes and walking can stay safe and maintain the physical distance requirements that are so important to helping us break the chain of COVID-19 infection.

16. Businesses and organisations with large numbers of employees may need to look at a wide variety of transport options and actively plan to accommodate their employee’s needs. For travel planning resources and advice for businesses please visit https://at.govt.nz/driving-parking/ways-to-get-around-auckland/working-with-businesses/workplace-travel-planning/

17. The Government has also advised that domestic travel is allowed within New Zealand, but to follow public health guidance.

18. For more information of where and when you are permitted to travel under Alert Level 2 go to: www.covid19.govt.nz

Public transport

19. Public Transport will be operating to normal schedules and with fare collection resuming under Alert Level 2. Cash is still not being accepted.

20. Physical distancing must be observed on all bus, train and ferry services with one-metre distance required between other passengers. While we will be operating to normal schedules, we will be running at about 43% of normal passenger capacity while under Alert Level 2 to make sure safe physical distancing can be achieved. Please note that standing on buses, trains or ferries will not be allowed while we are at Alert Level 2.

21. There will be signage on board buses and trains to guide customers to where they can and cannot sit based on physical distancing restrictions.

22. Physical distancing of two metres must still be observed at all our facilities such as stations, platforms and stops.

23. Customers may not be able to get on the bus, train or ferry that they want to because of available space to maintain safe physical distancing. To help with this, our AT Mobile app now displays how many people are on a bus or train service at any given time, so customers will know if one-metre distancing will be achievable before they board. In addition, all buses will display the number of people it can take with physical distancing restrictions in place. The AT Mobile app and journey planner on our website will also tell you when the next service is.

24. For the majority of buses, customers must use the rear door to get on and off the bus. This is to help ensure everyone is kept as safe as possible by minimising the physical contact between customers and bus drivers. In some rare cases, boarding will be necessary though the front door on small buses.

25. Customers who use a wheel chair or other mobility device or require driver assistance can still use the front door of buses. This also applies to vision impaired customers – we ask drivers to assist them through the front door.

26. AT is ensuring all public transport is being cleaned throughout its daily service. Buses and trains are being spot checked, with surfaces being sanitised, and we have enhanced our cleaning regime to include antimicrobial protection fogging (spraying) of facilities and our fleet.

27. Cash is still not being accepted under Alert Level 2. We strongly recommend that you register your AT HOP card to help with contact tracing should it be required. This will also allow us to monitor passenger numbers and make fast adjustments to services if required due to changes in demand. We will be working to make those changes as quickly as possible and again advise customers to plan their journey ahead.

28. Those who do not already have an AT HOP card can find a retailer at: https://at.govt.nz/bus-train-ferry/at-hop-card/at-hop-retailers/

29. We anticipate that public transport will be a lot busier under Alert Level 2 so, if people can, they should consider walking or riding a bike as it may be a good option for some returning to work or school.

30. Our AT HOP free public Wi-Fi was disabled during Alert Level 3 to discourage people congregating at rail stations and bus interchanges. This will continue to be the case during Alert Level 2.

School buses

31. AT contracted school bus services will operate during Alert Level 2. Following the Government’s guidelines, physical distancing measures will be different to our public transport services but standing on buses will not be permitted.

32. Working closely with the schools, AT has several measures to support contact tracing for all passengers. Hand sanitiser will also be made available for students boarding and departing the bus, in addition to the bus being cleaned in accordance with Government guidance.

Busier roads

33. As we saw with Alert Level 3, we will again see roads become busier throughout Auckland during Alert Level 2.

34. We ask that Aucklanders minimise any ‘non-essential’ travel and make sure that those driving do so safely while staying aware of other road users.

35. With freight services returning to normal levels, there will be more heavy vehicles on the road at all times of the day.

36. Construction sites have also restarted, meaning more construction vehicles on the road and temporary traffic management. Prepare for possible delays to your journey.

37. The move to Alert Level 2 also sees more work on our roads. Activities such as resealing, footpath repairs and cleaning out of drains which were paused have restarted at pace.

38. Other organisations such as Watercare, power lines companies, and other utilities have also begun work on that was previously programmed.

39. As a result, people will notice more activity in the road corridor. Please be aware of workers, drive to the conditions and expect delays throughout the city as these projects get back on track.

Customer service centres

40. We still need to ensure there is managed interaction between our staff and customers under Alert Level 2.

41. During this time, we still recommend customers use self-service options such as ordering an AT HOP card online, setting up their account to auto-top up or simply going online to top-up an AT HOP card. Journey planning can also be done via the AT website or app.

42. Our call centres remain open and customers can speak to us by calling 09 366 6400.

43. If customers are unable to access self-service options, the following customer service centres will be open but will have reduced staff numbers:

· Britomart ticket windows

· Manukau Bus Station

· New Lynn ticket window

· Panmure

· Smales Farm

· Newmarket

· Albany

· Constellation

· Papakura Train Station

44. The following customer service centres will remain closed while at Alert Level 2:

· Manukau Train Station

· New Lynn (ticket office windows will remain open and provide all services)

· Downtown ferry terminal

· AUT

· Botany

45. At this stage, we are still unable to accept cash payments for AT HOP card top-ups at customer service centres, however customers will be able to use EFTPOS.

Parking and outdoor activities

46. Paid parking will resume for both on and off-street parking under Alert Level 2. Enforcement of parking restrictions, bus lanes and other special vehicle lanes will also resume.

47. If you are walking or cycling, make sure you are keeping two-metre distance from other people and their ‘bubbles’. Where available please use grass berms and other available space in the road reserve to achieve this.

48. AT is in the process of reviewing the effectiveness of the temporary walking and cycling lanes that were introduced at Alert Level 3. Some of these lanes may continue to operate at Alert Level 2 in order to help ensure that people on bikes and walking can stay safe and maintain the physical distance requirements that are so important to helping us play it safe.

49. In addition, we are investigating providing temporary protection at existing painted cycle lanes at key locations to further improve safety for people on bikes.

50. As the demand for travel around Auckland changes at Alert Level 2, we will continue to monitor the network in real time to minimise any disruptions and quickly respond to incidents that may occur.

51. Leisure boating and all water activities are now allowed under Alert Level 2.

52. Harbourmaster work under Alert Level 2 will include resuming maintenance of buoys and beacons, as well as the disposal of abandoned vessels and wrecks. Other usual business, such as compliance monitoring, will return to normal levels while maintaining physical distancing requirements.

Walking and cycling

53. Almost half of all Aucklanders (47%) are walking more than they did pre-lockdown with 14% cycling more often.

54. With that in mind we expect to continue to see more people walking or cycling as a transport choice to get to work, school or for local shopping trips when we move into Alert Level 2. We are also reminding people to look out for vulnerable road users when they travel. More than ever people are using their road space to walk or use a bike, and as a team of 1.4M Aucklanders we can all play a role in keeping everyone safe.

55. Some of the pop-up spaces that were rolled out during Alert Level 3 may continue to operate for Alert Level 2 with the addition of some new spaces to allow for physical distancing, we ask that people use the pop-up spaces whenever possible. For more information on walking and cycling visit https://at.govt.nz/cycling-walking/

Construction sites

56. AT restarted work across 160 sites from Tuesday 28 April under Alert Level 3 restrictions. Each site has been operating under strict Health and Safety protocols based on Ministry of Health Guidance and industry best practice.

57. These measures will not change significantly under Alert Level 2 and will continue to include: physical distancing, compulsory PPE, hygiene practices, recording site entry and exit and separating teams into zones on our larger sites.

58. Inductions for new project staff and compulsory COVID 19 education and training will be part of ongoing site protocols while in Alert Level 2, plus any new restarted work will require contractors to submit COVID 19 Health and Safety plans and protocols to demonstrate a safe working environment.

59. Although our aim is to return to normal levels of productivity as quickly as possible to minimise delays and help spur the local economy, our priority remains ensuring the safety of our workers and the general public. As such, the pace of work under Alert Level 2 may not be as rapid as it is under normal circumstances.

60. AT will continue to maximise opportunities to accelerate productivity where possible until we can return to normal conditions. These measures may include extending working hours and expanding work sites to take advantage of less traffic on the road.

61. All project timelines are under review pending an assessment of the impact of COVID-19.

Public engagement

62. Engagement (both informing and consulting communities on upcoming projects) will begin again under Alert Level 2 except for the following channels:

63. No drop-in sessions or public meetings

64. No, or very limited, face-to-face meetings with members of the public, stakeholders or elected members

65. Instead of face-to-face communication, AT will engage via channels such as telephone calls, conference calls, email, Facebook live and webcasts.

AT offices

66. All AT offices will re-open at Alert Level 2 but with only up to 25% of staff allowed in the building at any one time to maintain effective physical distancing measures. We will gradually increase the number of staff allowed within offices in the coming weeks and remaining staff will continue to work from home. During Level 2 external visitors are not encouraged to come into our offices unless absolutely essential. Any visitor that does enter an AT office will be asked to register their full contact details at reception areas and will be expected to comply with physical distancing measures that will be in place.

67. We know this has been a challenging time for us all. We ask that people continue to be understanding and patient of everyone else who is in the same situation and appreciate everyone’s cooperation so far under Alert Levels 4 and 3.

68. Again, please try to avoid traveling during peak hours of the day to help make sure everyone can get to where they need to go safely.

69. The best place to find the latest information about the COVID-19 situation in New Zealand is on the Government’s special COVID-19 website: https://covid19.govt.nz/

70. Auckland Transport’s COVID-19 page, which includes up to date public transport timetables, is at: https://at.govt.nz/COVID-19

71. For any other queries the Auckland Transport call centre is available 24 hours/ 7 days a week 09 355 3553

Innovating Streets Fund

72. For the Local Board information only below is a draft list of AT projects submitted in round 1 of the Innovating Streets Pilot Fund

City centre - Cook St, city centre, walking and cycling improvements

73. The proposal aims to ease high traffic speeds on Cook Street by reducing the number of traffic lanes and adding cycle paths. There has been a significant increase in the number of residential developments in this area and these changes will provide much safer options for people walking or travelling by bicycle. These are interim changes which are expected to address foreseeable pedestrian and cyclist demand until the City Centre Masterplan is implemented as part of Auckland Council’s 20-year vision.

City centre - Queen St Access for Everyone pilot

74. Council's Planning Committee requested pilot be in place by March 2021 to test elements of new Access for Everyone concept, which includes restricting unnecessary traffic from Queen St, supporting reliable bus travel and giving greater space and amenity to pedestrians, cyclists and micro-mobility users.

Ponsonby - Collingwood Street

75. The new Franklin Rd roundabout encourages eastbound drivers to cut-through Collingwood Street in the AM peak hours rather than stay on the arterial road network. The project will reduce traffic speeds to 30km/h, reduce through traffic volume (especially in the AM peak hours), create an environment that supports the local road function and work collaboratively with the community on the solution.

Owairaka - Safe School Streets Pilot - Owairaka District School

76. This pilot aims to improve the safety perceptions outside the school and measure the changes in active modes. The process we are using enables us to fully understand the issues from the perspective of the school community by following a co-design process with them, including running a demonstration event to “test” potential solutions, before moving ahead with Interim design measures using tactical urbanism to further ensure that the proposed design work for the community, address the issues and identifies any changes before permanent solutions are installed. The pop-up event also provides a very strong platform for community engagement particularly with both the school community and residents to fully understand what you are trying to resolve and the ability for them to provide feedback.

School Streets road closure and rapid active mode shift programme

77. We will be trialing a combined infrastructure/engagement/support model to rapidly shift children to active modes. This will take the form of the following activity at five Auckland schools:

· Closures of school streets during drop-off and pick-up time every weekday for up to a month.

· Strategy to develop community social infrastructure to run active mode programmes – Bike Trains and Walking School Buses.

· Competitive engagement by children over the month. Walking School Buses and Bike Trains will use an app to record use by children.

· An 8am-8pm school street closure at each of the schools at the end of the month. This creates a ‘canvas’ for schools and communities to run their own school/play street events.

Waiuku - Rubber roundabout trial- Queen Street/Victoria Avenue/Court Street Intersection

78. The project will include the installation of a central rubber roundabout, temporary pram ramps, associated road markings and signage, plus the covering of unused tactile pavers to eliminate confusion. The design speed for the rubber roundabout being 30km/h.

79. The low-cost rubber roundabout is expected to improve safety by providing more clarity around priority, reducing operating speeds through the intersection significantly and by providing improved and safer infrastructure for pedestrians. It will also provide network efficiency benefits that would be gained from a much more expensive permanent roundabout.

New Lynn - McCrae Way Shared Zone

80. McCrae Way is included in Tranche Two of AT’s Speed Bylaw review, for speed limit reduction to 10km/h. Design changes would be necessary to complement that. The current speed limit of 50km/h is inconsistent with AT’s design guides and standards, as well as other shared zones in the CBD which will shift to 10km/h limits in July 2020.We propose tactical interventions for a 12 month period, to promote lower speeds and discourage extraneous vehicular movement.

Ranui Town Centre

81. We propose tactical interventions for a six–nine-month period, to promote lower speeds through Ranui Town Centre in advance of the permanent measures to be implemented in the remainder of Swanson Road as part of the Swanson Road Safety upgrade project.

Matakana Valley Road Tactical Urbanism Upgrade

82. We propose tactical interventions for a 12-month period, to promote lower speeds through Matakana Village. This would be in advance of the permanent measures that we would investigate here as part of our Minor Improvement Works programme, and the speed limit reduction immediately north of this section as part of Tranche Two of AT’s Speed Bylaw Review.

Otara Town Centre Pedestrian Improvements

83. Project will be comprised of an assortment of low-cost interventions, including road markings and signs and also other features such as planter boxes to separate pedestrians from live traffic. New seating for people to sit and relax will provide additional benefit. Making these roads pedestrian friendly will enhance the walking environment for all groups of pedestrians, including tertiary students, town centre visitors, community facility users and public transport passengers. Reallocating space to pedestrians, managing appropriate vehicle speeds and discouraging the road function for through traffic using tactical urbanism measures will be of high benefit compared to the cost involved.

Wynyard Quarter - Project WAVE

84. Partnership project between Bike Auckland, AT, AC, Panuku, and the Local Board looking at improving the street network in the Wynyard and Viaduct area. The project has three layers:

· pop up changes that we can implement for Americas Cup events (e.g. prioritised signals for peds and bikes, Bike Valet to prevent bikes in the busiest areas, geofencing of scooters etc.)

· pilot or interim changes to test treatments for more permanent work, and

· permanent - making sure the two items above contribute towards an eventual permanent plan that will cater to things like Skypath etc.

Funds allocated in the last term to projects and carried forward into the 2019-2023 term for project completion

85. A workshop was held with the Local Board on the 2 June 2020, where the Board decided on what projects they would like to allocate budget to in the next round of funding.

Funds available to be allocated in the new term 2019-2023
Total Funds Available in current political term	$7,774,108
Amount committed to date on projects approved for design and/or construction	$3,101,119
Remaining Budget left	$4,672,989

Tauākī whakaaweawe āhuarangi

Climate impact statement

86. Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

87. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

88. The impact of information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Update – Speed Limits Bylaw roll-out on 30 June 2020

Purpose

89. To update the Henderson-Massey Local Board (HMLB) about Auckland Transport’s (AT) Speed Limits Bylaw 2019 roll-out and go live date of 30 June 2020.

90. Specifically, this memo outlines information about the Speed Limits Bylaw including:

· Roll-out of new speed limits in the Henderson-Massey Local Board area on 30 June 2020.

· To request the Local Board’s support during the roll-out.

· It also summarises AT’s road safety and speed management programme.

Context and background

91. In 2018, 54 people died, and 595 others were seriously injured on Auckland’s roads.

92. To reduce rising levels of deaths and serious injuries (DSI) on Auckland’s roads, AT is delivering a $700 million road safety infrastructure programme, including Safe Speed management.

93. Setting safe speeds is one the quickest and cost-effective ways to reduce DSI on our roads. AT’s Safe Speed management programme supports its Vision Zero goal of zero DSI by 2050.

94. AT’s Board approved the Vision Zero strategy for Auckland in September 2019.

95. It follows the Auckland Council Planning Committee’s September 2018 resolution to “request Auckland Transport to accelerate the road safety and speed management programmes and seek input from partners to make Auckland a Vision Zero region” - Resolution number PLA/2018/83.

96. AT’s road safety programme is partly enabled by the Regional Fuel Tax, which contributes $210 million of the total $700 million capital expenditure.

97. The programme is estimated to reduce DSI by up to 60% by 2028.

98. The Speed Limits Bylaw is the legal process for changing speed limits following Section 27.1 of the Land Transport Rule: Setting of Speed Limits 2017.

99. As part of its Safe Speeds management programme, AT consulted with Aucklanders in 2019 on the Speed Limits Bylaw 2019, to set safe speed limits on the top 10% of high-risk roads in the region.

100. AT received a total of 11,722 consultation feedback submissions of which 13 were from local boards, 11,658 were from individuals and 51 were stakeholder submissions.

101. The consultation process followed an extensive review of Auckland’s roads by AT.

102. The Henderson-Massey Local Board feedback was that it broadly supports the range of speed reductions within Henderson-Massey.

103. After considering all the public submissions, hearings and reviewing technical reports, AT’s Board approved the Bylaw on 22 October 2019.

104. Due to the scale of the change with new road signage and traffic calming measures being installed, the Bylaw will be implemented in a phased approach.

105. The first phase, when new speed limits are legally enforceable by NZ Police, starts 30 June 2020.

106. The main areas affected by the new speed limit changes are in the Waitematā, Rodney and Franklin local board areas.

107. An additional 75 roads scattered across the region, including 32 roads in the HMLB area will have new speed limits from 30 June 2020.

108. Phases 2 and 3 are scheduled for 30 November 2020 and 30 June 2021 implementation (respectively).

Speed limit changes in the Henderson-Massey Local Board area from 30 June 2020

109. A list of all roads with speed limit changes from 30 June 2020 in the HMLB is included at the end of this memo.

Next steps: Between March – June 2020

110. AT is preparing a comprehensive region-wide media, communications, public relations and marketing plan to inform Aucklanders of the changes to speed limits.

111. An interactive map is also under development where people can search for any road in Auckland to check if it will have new speed limits or not.

112. The new speed limit signs will be installed prior to 30 June 2020 and the old signs will be removed.

113. A high-level timeline on the communications with stakeholders is as follows:

What	When
	May	June
Informing key stakeholders
Informing directly affected stakeholders
Public information campaign (region-wide and targeted)

Requesting local board support

114. AT will be looking for local boards to support us in the delivery of vital road safety interventions and making sure our transformational changes meet local community needs.

115. During its public information campaign, there will be opportunities for key stakeholders like local board members to appear in the media, provide quotes in AT media releases or write opinion pieces.

116. AT requests local board members to support its speed limits roll-out campaign and we will approach you for suitable media and communications opportunities.

117. Speed Bylaw timeline:

Step

When

Compile list of changes to (the then proposed) speed limits	Completed
Engagement with Local Boards and Councillors	Completed in October – December 2018
Approval for consultation sought from the Auckland Transport Board	Completed in December 2018
Public consultation on the Bylaw	28 February – 31 March 2019
Analysis and feedback	April – September 2019
Bylaw (with changes resulting from public feedback) approved by the Auckland Transport Board	October 2019
Implementation of the speed limit changes	30 June 2020 (in a phased manner)

118. Time of engagement with local boards:

DATE	ACTIVITY
June 2018	Memo to all local boards affected by the Speed Management Programme. This also included information about the proposed Speed Limits Bylaw. The Waitematā Local Board also requested a workshop and this was provided by AT.
July, August, September 2018	Road safety workshops with all local boards.
August 2018	Memo to all local boards updating them about the Road Safety and Speed Management Programme 2018-21. This also included information on the proposed Speed Limits Bylaw.
September 2018	Memo to all local boards to update them on the progress with the Speed Limits Bylaw. A further workshop was held with the Waitematā Local Board.
October 2018	Extensive presentation on Speed Management Programme at quarterly update to local boards.
November 2018	Memo to all local boards specifically about the proposed Speed Limits Bylaw. Workshops held with Devonport- Takapuna, Hibiscus and Bays and Franklin Local Boards.
December 2018	Memo to all local boards updating them on the AT Board decision to consult on the proposed Speed Limits Bylaw.
February 2019	Memo to all local boards with details about the forthcoming public consultation on the proposed Speed Limits Bylaw.
March 2019	Local boards invited to consultation events in Orakei, Whau, Franklin, Upper Harbour and Waitematā Local Board areas.
April 2019	Notification to all local boards about the close of public consultation and the number of submissions.
Last two years	Through the AT update report and email reporting AT has keep the Local Board fully up to date about the process and consultation phases.

119. Speed limit changes in the Henderson-Massey Local Board area from 30 June 2020

Road	Section descriptions	Speed limit before 30 June 2020 (km/h)	Speed limit after 30 June 2020 (km/h)
Amberley Ave	Full length	50	30
Blethyn Place	Full length	50	30
Castaing Crescent	Full length	50	30
Cole Place	Full length	50	30
Coletta Lane	Full length	50	30
Flanshaw Road	Full length	part 50 part school zone	30
Grainger Road	Full length	50	30
Griffiths Place	Full length	50	30
Harding Ave	Full length	50	30
Kohuhu Lane	between Tawhia Drive and Westgate town square	50	30
Mackenzie St	Full length	50	30
Maki Street	between Fred Taylor Drive and Westgate Town Square, between Westgate Town Square and Tawhia Drive	50	30
Marewa Street	Full length	50	30
Marie Crescent	Full length	50	30
Marlene Avenue	Full length	50	30
May Ave	Full length	50	30
Mccormick Road	Full length	50	30
Mickle St	Full length	50	30
Milich Terrace	Full length	50	30
Norma Ave	Full length	50	30
Paton Ave	Full length	50	30
Pomelo Road	Full length	50	30
Porter Ave	Full length	50	30
Quiet Street	Full length	50	30
Rowan Terrace	Full length	50	30
Royal View Road	Full length	50	30
School Road	Full Length	50	30
Sherwood Ave	Full length	50	30
Sylvan Cres	Full length	50	30
Thomas Rea Place	Full length	50	30
Vera Road	Full length	50	30
Vodanovich Road	Full length	50	30

Local Board Workshops

120. AT attended workshop in May and beginning of June 2020. The purpose of these workshops was to update and seek feedback from the Local Board on these topics:

· NorthWest Early Deliverables Bus Improvements

· Supporting Growth – North West Update

· Local Board Transport Fund Allocation of Funds

Auckland Transport’s Traffic Control Committee (TCC) report

121. Decisions of the TCC during the month of April and May 2020 affecting the Henderson/Massey Local Board area are listed below:

Date

Street (Suburb)

Type of Report

Nature of Restriction

Decision

1-April-20

Lincoln Road / Makora Road / Selwood Road / The Concourse / Royal Road / Huruhuru Road / Triangle Road / Moire Road / Waimumu Road, Henderson/Massey

Permanent Traffic and Parking changes

No Right Turn / No Left Turn / Lanes / Lane Arrow Marking / Cycle Lane / No Stopping At All Times / Cycle Path / Shared Path / Traffic Island / Footpath / Traffic Signal / Give-Way Control / Stop Control / Roundabout / Flush Median / Edge Line / Shoulder Marking / No Passing

Approved with Conditions

1-April-20

Moire Road / Oreil Avenue / West Harbour Drive, West Harbour

Permanent Traffic and Parking changes

No Stopping At All Times / Bus Stop / Footpath / Traffic Island / Flush Median / Pedestrian Crossing / Road Hump / Roundabout / Edge Lines / No Passing

CARRIED

1-May-20

Westgate Drive / Fernhill Drive, Massey

Permanent Traffic and Parking changes

No Stopping At All Times / Bus Stop / Bus Parking – At Metro Only / Bus Shelter / Edge Line / Flush Median / Loading Zone – Bulk Water Carriers Only / Traffic Island / Roundabout

Approved with Conditions

1-May-20

Te Atatu Road / Cellarmans Street, Te Atatu Peninsula

Permanent Traffic and Parking changes

Lanes / Lane Arrow Marking / Cycle Lane / No Stopping At All Times / Shared Path / Bus Stop / Traffic Island / Traffic Signal / Flush Median / Road Markings For Speed Management / Road Markings For Guiding Pedestrians / Give-Way Control / Footpath

CARRIED

Tauākī whakaaweawe Māori

Māori impact statement

122. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

123. The proposed decision of receiving the report has no financial implications.

124. The table below gives the LBTCF financial summary for the Henderson-Massey Local Board.

Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$7,774,108
Amount committed to date on projects approved for design and/or construction	$3,101,119
Remaining Budget left	$4,672,989

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

125. Auckland Council is currently consulting on its Emergency Budget 2020/2021 and we will have more certainty on the impacts to the AT programme when the budget is adopted in July.

126. Our capital and operating budgets will be reduced through this process. Some projects we had planned for 2020/2021 may not be able to be delivered, which will be disappointing to communities that we had already engaged with. Both the Community Safety Fund and the Local Board Transport Capital Fund may be impacted by these budget reductions.

127. The only way to mitigate this risk is to clearly communicate the board’s intentions so staff supporting it may plan ahead and to make the best use of any available funds.

Ngā koringa ā-muri

Next steps

128. Auckland Transport will provide another update report to the Board in July 2020.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Owena Schuster – Elected Member Relationship Manager (Henderson-Massey)

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 June 2020

Approval for a new road name at 26 Sari Place, Massey

File No.: CP2020/07129

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Henderson-Massey Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 26 Sari Place, Massey.

Whakarāpopototanga matua

Executive summary

2. Auckland Council’s road naming guidelines set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The applicant (Colwill Developments Ltd) has proposed the names presented in the tables below for consideration by the Local Board. Ngāti Whātua o Kaipara has suggested an additional road name option which is also presented in the tables below.

4. The applicant has advised that Covid19 has caused a major disruption in completing this development, and being a small family group, every delay is adding large financial pressure. A delay in a road naming decision at the June business meeting will cause significant hardship on the applicant.

5. Any of the 4 proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Mana Whenua were also consulted.

6. The proposed names for the new private road at 26 Sari Place, Massey are:

· Growers Close (Applicant Preferred)

· Hothouse Close (Alternative 1)

· Greenhouse Close (Alternative 2)

7. Following consultation with iwi, Ngāti Whātua o Kaipara suggested the following additional option:

· Tawāpou Close

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) approve the name ‘Growers Close’ for the new private road created by way of subdivision at 26 Sari Place, Massey in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60070429 & SUB60070451).

Horopaki

Context

8. Resource consent BUN60070429 (subdivision reference number SUB60070451) was issued in January 2018 for the construction of 11 residential units and one COAL.

9. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the COAL requires a road name because it serves more than five lots.

10. Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

12. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

- a historical, cultural, or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

13. The Applicant’s proposed names and meanings are set out in the table below:

Table one: 26 Sari Place proposed names and meanings

Proposed name	Meaning (as described by applicant)
Growers Close (Applicant Preferred)	All three proposed names relate to the historical use of the property, which was a family glass house property for over 30 years. It was owned by Ken and Lorraine Purchase (deceased), who along with their sons, operated a business called Colwill Growers which produced mainly hothouse tomatoes for the local markets. The business closed in the late 90’s and is now known as Colwill Developments Ltd.
Hothouse Close (Alternative 1)
Greenhouse Close (Alternative 2)

14. The additional name and meaning suggested by Ngāti Whātua o Kaipara is in the table below:

Table two: Additional name and meaning suggested by Ngāti Whātua o Kaipara.

Name

Meaning (as described by Ngāti Whātua o Kaipara)

Tawāpou Close

It is a small tree that would have grown there once.

Small tree growing 5-8m high, with leathery leaves that are paler underneath. Twig fuzzy. Flowers tiny. Produces fruit 2.5-4cm long, red ripening to almost black from December through to June.

Tawāpou is common on rodent-free offshore islands in the Hauraki Gulf, around the Coromandel Peninsula, Great Barrier Island, and on the Mokohinau, Poor Knights, Hen & Chickens and Three Kings Islands.

15. All the name options listed above are acceptable for use, having been assessed by the Council Subdivision team to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region, therefore it is up to the local board to decide upon the suitability of the names within the local context.

16. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use and not duplicated elsewhere in the region.

17. ‘Close’ is an acceptable road type for the new private road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

18. The applicant contacted Colwill Primary School and Massey Community Church for comment on the proposed road names. Their responses are below.

19. Colwill Primary School responded in support of the applicant’s preferred name (‘Growers Close’), with the Board of Trustees Chairperson, Deidra Paul, further commenting:

“I found this name appropriate because of the history regarding the family (Colwill Growers), they created employment, grew the community, and when they had finished with their endeavour’s, they sold off the land and this then continued further growth by providing more housing to be built, thus providing more families the opportunity to enjoy our Ataahua (beautiful) community.”

20. Massey Community Church also responded in support of the applicant’s preferred name, as it ties in more with the original business name. However, they were not in support of the applicant’s two alternative names (‘Hothouse Close’ and ‘Greenhouse Close’), commenting that the names have other connotations in today’s context and may not give the right impression.

21. Mana whenua were consulted in line with agreed processes and requirements – see the ‘Māori Impact Statement’ section of this report for more details.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

25. The naming of roads is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity. To aid Local Board decision making, the ‘Auckland Council Road Naming Guidelines’ includes:

· The Objective of recognising ancestral linkages to areas of land by engagement with mana whenua and the allocation of road names as appropriate, as well as the Principle that Māori road names are actively encouraged and

· An agreed process to enable mana whenua to provide timely feedback on all proposed road names in a manner they consider appropriate.

26. The road names proposed in this report have been provided to all mana whenua for consideration. Where feedback has been received, this has been indicated.

27. Ngāti Whātua Ōrākei responded that they did not need involvement in this instance.

28. Ngati Tamatera and Ngati Paoa iwi Trust both responded that it was not a primary area of interest for them.

29. Ngāti Whātua o Kaipara suggested one road name option (“Tawāpou”) which has been included in this report for the local board’s consideration.

30. Despite being contacted, no other iwi provided responses or comments, or suggested any other road name options.

Ngā ritenga ā-pūtea

Financial implications

31. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

33. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by local councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan for 26 Sari Place, Massey	197
b ⇩	Location Plan for 26 Sari Place, Massey	199

Ngā kaihaina

Signatories

Authors

Elizabeth Salter - Subdivision Technical Officer

Authorisers

Trevor Cullen - Team Leader Subdivision

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 June 2020

Draft Henderson-Massey Local Board Plan 2020

File No.: CP2020/06812

Te take mō te pūrongo

Purpose of the report

1. To approve the draft Henderson-Massey Local Board Plan 2020 and statement of proposal for public consultation.

Whakarāpopototanga matua

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption by 31 October of the year following election and uses the special consultative procedure (SCP) to engage with their communities.

3. The consultation period for the SCP will take place from 13 July to 13 August 2020.

4. The draft Henderson-Massey Local Board Plan 2020 has been developed using feedback obtained before COVID-19. There is a risk in approving the draft Henderson-Massey Local Board Plan 2020 for public consultation while the full social and economic effects of COVID-19 on the community are not yet determined.

5. The consultation process will seek the views and aspirations of the public to inform the final plan.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) adopt the draft Henderson-Massey Local Board Plan 2020 in Attachment A and the statement of proposal in Attachment B for public consultation using the special consultative procedure.

b) delegate authority to the Chairperson and/or other nominated member(s) of the Henderson-Massey Local Board to approve final changes to the draft Henderson-Massey Local Board Plan 2020 and statement of proposal.

c) note the Henderson-Massey Local Board Plan Engagement Plan as outlined in Attachment C

d) delegate authority to the Chairperson and/or other nominated member(s) to approve the type of engagement events to take place, the number of events and the dates of the engagement events.

e) delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan:

i) local board members and Chairperson

ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

f) approve holding an extraordinary meeting of the local board, if required, at a suitable date and time during the weeks of 26 October to 13 November 2020 to adopt the Henderson-Massey Local Board Plan 2020.

Horopaki

Context

6. The Local Government (Auckland Council) Act 2009 states that each local board must:

· adopt their local board plan by 31 October of the year following an election

· use the special consultative procedure (SCP) to engage with their communities.

7. Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

8. The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

Timeframes

9. The consultation period for the local board plans was due to be held in June and July 2020. The implementation of COVID-19 alert levels 3 and 4 required a change in the direction of the draft plans to ensure they responded to the effects of COVID-19. Restrictions on public gatherings also required a shift in planning how engagement events could occur. Planning for these took time, which has forced the consultation period to be moved to July and August 2020.

10. Section 83 of the Local Government Act 2002 requires the consultation period to be a minimum of one month. The COVID-19 Response (Further Management Measures) Legislation Act 2020, which came into force on 16 May 2020, permits a council to modify its SCP and conduct a shorter period of consultation than one month (but no less than seven days).

11. The threshold for a council being able to modify its consultation period under this Act is high. According to the Act, a council can only take a modified approach to “the extent that it is satisfied to do is necessary or desirable to support measures taken to contain or mitigate the outbreak of COVID-19 or its effects, including, without limitation, by addressing the impacts and consequences of the outbreak for any aspect of the wellbeing of the community”.

12. While it may be possible to shorten the consultation period, it is important that the community is given a reasonable time of one month to provide feedback on the draft plan in which to indicate their priorities and aspirations.

13. Whilst every effort will be made to adopt the Henderson-Massey Local Board Plan 2020 in October 2020, the unavoidable change to the dates of the consultation period may require a small extension of time. This is to ensure the local board has sufficient time to consider the submissions received.

14. It is recommended that provision be made for an extraordinary meeting to adopt the final plan during the weeks of 26 October to 13 November 2020, should it be required. Adoption of the final plan will be no later than 30 November 2020

Tātaritanga me ngā tohutohu

Analysis and advice

15. The draft Henderson-Massey Local Board Plan 2020 (refer Attachment A) has been developed by considering:

· previous community engagement, including engagement on the 2017 Local Board Plan, 2018-2028 Long-term Plan and prior annual plans

· subject matter expert advice from council and other council organisations

· mana whenua and mataawaka views

16. Targeted consultation was also undertaken in January to April 2020 through various activities with local community groups.

17. The draft Henderson-Massey Local Board Plan 2020 has been developed while the impacts of COVID-19 are not yet fully determined. It is possible that some of the aspirations and desires may need to change as a result.

Key features

18. Key features of the draft Henderson-Massey Local Board Plan 2020 include:

· five outcomes focusing on quality of life, community resilience, Maori wellbeing, environmental sustainability and transport choices.

Initiatives that contribute to the outcomes including:

· progressing mana whenua naming of parks and reserves, including interpretive signage that tells the stories of sites of significance to Māori Progress mana whenua naming of parks and reserves, including interpretive signage that tells the stories of sites of significance to Māori

· working with the ethnic community and local ethnic associations to support community-led initiatives that celebrate diverse cultures.

· progressing a relationship agreement with Te Kawerau a Maki

· implementing the Harbourview-Orangihina Ecological restoration plan

· advocating alongside Whau Local Board to seek regional and NZTA funding for Te Whau Pathway project

Engagement plan for the SCP

19. The consultation period will run from 13 July to 13 August 2020.

20. The engagement plan (refer Attachment B) outlines the engagement approach, which focuses on engagement through digital and online platforms.

21. The COVID-19 alert system has certain restrictions on public gatherings, which has varying implications for consultation under the SCP. Due to the uncertainty of knowing which COVID-19 alert level Aucklanders will be under at the time of the consultation period, it is not possible to confirm all details of engagement events as part of the engagement plan.

Consultation documentation and translations

22. To support Aucklanders to be able to provide feedback in a way that suits them, information will be provided online and in hard copy.

23. Hard copies and feedback forms will be available at all libraries, service centres and local board offices subject to being open, or on request by calling 09 301 0101.

24. The draft local board plan will be available to view online at www.akhaveyoursay.nz.

25. To enable a wide reach across the diverse communities, the feedback form and sections of the draft plan will be translated into Tuvaluan, Hindi, Samoan and Chinese.

The sections to be translated will be the outcomes with a brief description, the objectives and initiatives.

Methods for obtaining feedback

26. Feedback will be gathered through the events described below. These may be subject to change depending on the rules and requirements around COVID-19 alert levels:

· Have Your Say face-to-face engagement events (spoken interaction)

· online submission via www.akhaveyoursay.nz

· written submissions, for example proformas and letters received by post or email

· verbal submission through telephone by calling 09 301 0101.

· social media comments which are in scope of the engagement, although people will be encouraged to go to the online form to make a formal submission

· partnerships with community partners to obtain feedback from our diverse/hard to reach communities.

Processing feedback

27. Feedback will be analysed and collated for local board members to consider prior to making decisions on the final local board plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. The draft Henderson-Massey Local Board Plan 2020 reflects the impacts of predicted climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

29. Specific initiatives are outlined under each outcome. These include under Outcome four: Everyone contributes to building resilience and living sustainably, an initiative to support community-led food initiatives such as community gardens, composting and community fridges. Under Outcome five: It’s easy to get around Henderson-Massey safely without using a car, the initiatives contribute to the objectives of providing more opportunities for local alternatives to car travel and more use of existing walking and cycling networks.

30. The impact on the climate from the process of engagement has been considered. Digital feedback will be encouraged where possible, and printing of hard copies will be limited. The ability to provide feedback from any location reduces the need to travel to a specific location.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. The approval of the Henderson-Massey draft local board plan 2020 for public consultation will provide the local board with feedback on the communities’ aspirations on the direction the local board intends to take. Planning and operational areas of the council have taken part in the development and review of the draft plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. The local board’s views have informed the development of the draft Henderson-Massey Local Board Plan 2020 through a series of workshops from November 2019 to May 2020.

Tauākī whakaaweawe Māori

Māori impact statement

33. Staff engaged with mana whenua and mataawaka in February 2020 to seek their views and values at “Waitangi at Waititi”, a large Waitangi Day festival at the Hoani Waititi Marae in Glen Eden. This event draws a regional crowd including Māori residents of Henderson-Massey. An additional engagement with Mataawaka was planned for late March/early April but was cancelled due to the COVID-19 lockdown.

34. The local board has also considered existing feedback on several matters from mana whenua and mataawaka.

35. Aspirations and priorities include:

· being more meaningfully involved in the democratic process at a local level

· building community capability to do things for themselves

· supporting rangatahi to thrive and succeed

· highlighting Māori culture and te reo throughout Henderson-Massey.

36. These views have been incorporated into the draft Henderson-Massey Local Board Plan 2020.

37. Mana whenua and mataawaka will be invited to provide a formal submission during the SCP.

Ngā ritenga ā-pūtea

Financial implications

38. Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plans inform this process.

39. The total engagement budget is $12,000 per local board, which is provided for in the Local Board Services group budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. There is a risk in approving the draft Henderson-Massey Local Board Plan 2020 for public consultation while the full social and economic effects of COVID-19 on the community are not yet determined. The consultation process will seek the views and aspirations of the public to inform the final plan.

Ngā koringa ā-muri

Next steps

41. Following approval, the draft Henderson-Massey Local Board Plan 2020 will be available for public consultation from 13 July to 13 August 2020.

42. Details of specific engagement events will be finalised as part of this process.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Henderson-Massey Local Board Plan 2020	207
b ⇩	Statement of Proposal	235
c ⇩	Henderson-Massey Local Board Engagement Plan	239

Ngā kaihaina

Signatories

Authors

Wendy Kjestrup - Local Board Advisor

Authorisers

Louise Mason-GM Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Chairperson	Chris Carter
Deputy Chairperson	Will Flavell
Members	Brenda Brady, JP
	Peter Chan, JP
	Matt Grey
	Brooke Loader
	Vanessa Neeson, JP
	Ingrid Papau

Authors	Brenda Railey - Democracy Advisor - Henderson-Massey
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Authors	Tracey Wisnewski - Local Board Advisor
Authorisers	Wendy Kjestrup - Local Board Advisor