Henderson-Massey Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Henderson-Massey Local Board held in the This meeting will proceed via Skype for Business.

 

Either a recording or written summary will be uploaded on the Auckland Council website, on Tuesday, 16 June 2020 at 4.00pm.

 

present

 

Chairperson

Chris Carter

 

Deputy Chairperson

Will Flavell

 

Members

Brenda Brady, JP

 

 

Peter Chan, JP

 

 

Matt Grey

 

 

Brooke Loader

 

 

Vanessa Neeson, JP

 

 

Ingrid Papau

 

 

ALSO PRESENT

 

Councillors

Linda Cooper

 

 

 

Shane Henderson

 

 

 


Henderson-Massey Local Board

16 June 2020

 

 

 

1          Welcome

Member Vanessa Neeson opened the meeting with a prayer.

 

2          Apologies  

There were no apologies.

 

 

3          Declaration of Interest

            Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

            The following are declared interests of elected members of the Henderson-Massey Local Board.

Member

Organisation

Position

Brenda Brady, JP

-        Safer West Community Trust

Trustee

Chris Carter

(Chair)

-        St Lazarus Trust

-        Waitemata District Health Board

-        Waitakere Badminton Club

Member

Member

Member

Peter Chan, JP

 

-        Cantonese Opera Society of NZ

-        Asian Leaders Forum

-        NZ-Hong Kong Business Association

-        NZ-China Business Association

-        Auckland Chinese Environment Protection Association (ACEPA)

-        Whau Coastal Walkway Trust

Member

Member

Member

Member

Advisor

 

Trustee

Matt Gray

-        West Auckland Youth Development Trust

-        Billy Graham Youth Foundation

Director

Board Member

Will Flavell

(Deputy Chairman)

-        Asia New Zealand Leadership Network

-        COMET

-        Te Atatū Tennis Club

-        Waitākere Literacy Board

Member

Employee

Board Member

Board Member

Brooke Loader

-         Waitakere Licensing Trust

-         Te Atatu Peninsula Business Association

Member

Associate Member

Vanessa Neeson

-        Village Green Quilters

-        Ranui Advisory Group

Member

Chairperson

Ingrid Papau

-        Liberty Impact Community Trust

-        #WeLoveTuvalu Community Trust

-        Neighbourhood Support

-        Liberty Church

-        Mothers Helpers

Board Member

Member

Street Contact

Member

Ambassador

 


 

            Member appointments

            Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation

 

Leads

Alternate

Central Park Henderson Business Association

Brenda Brady and Brooke Loader

 

Heart of Te Atatu South

Brenda Brady and Brooke Loader

 

Massey Matters

Will Flavell and Peter Chan

 

Ranui Advisory Group

Vanessa Neeson (Chair) and Ingrid Papau

 

Te Atatu Peninsula Business Association

Peter Chan and Ingrid Papau

 

Waitakere Ethnic Board

Ingrid Papau and Peter Chan

 

Waitakere Healthlink

Peter Chan

Chris Carter

Te Whau Pathway Trust

Matt Gray and Brenda Brady

 

 

4          Confirmation of Minutes

 

Resolution number HM/2020/71

MOVED by Member B Loader, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 19 May 2020, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

There were no leaves of absence.

 

6          Acknowledgements

There were no acknowledgements.

 

7          Petitions

There were no petitions.

 

8          Deputations

            Note:   Deputations Items 8.1, 8.2 and 8.3 were taken in block.

8.1

Deputation: Rutherford College & Sport Waitakere - opening pool for community use

 

Resolution number HM/2020/72

MOVED by Chairperson C Carter, seconded by Member I Papau:  

That the Henderson-Massey Local Board:

a)      receive the presentation on an initiative to open the Rutherford College pool for community use and thank Gill Bloxham, sport director/play sport activator, Rutherford College and Deepika Unka, community access scheme project manager, Sport Waitakere for their attendance.

CARRIED

 


 

 

8.2

Deputation: VisionWest Community Trust - emergency food and gift programme event

 

Resolution number HM/2020/73

MOVED by Chairperson C Carter, seconded by Member I Papau:  

That the Henderson-Massey Local Board:

a)      receive the presentation on the VisionWest Community Trust’s response to community needs post Covid-19 and thank Lisa Woolly, CEO, for her attendance.

CARRIED

 

8.3

Deputation: Riverpark Action Group - local community issues

 

Resolution number HM/2020/74

MOVED by Chairperson C Carter, seconded by Member I Papau:  

That the Henderson-Massey Local Board:

a)      receive the presentation on local community issues and thank Jacqui Ross, Chair of Riverpark Action Group & Woodside Community Garden and for her attendance.

CARRIED

 

 

9          Public Forum

There was no public forum.

 

 

10        Extraordinary Business

10.1

Extraordinary Business - Arts Community and Events venue partners interim service approach

 

Resolution number HM/2020/75

MOVED by Chairperson C Carter, seconded by Member B Loader:  

That the Henderson-Massey Local Board:

a)          consider an extraordinary item on proposed interim funding for ACE venue partners at item 21 of this agenda:

 

i)      the reason the matter was not on the agenda is that the matter came to light after the close of the agenda and

ii)     the reason for urgency is that during the current financial year, the local board has funded community partners to manage activities at arts centres/community centres/galleries/museums/theatres within the local board area. Because of the COVID-19 pandemic, the Governing Body of Auckland Council has not yet approved the Emergency Budget 2020/2021, and local board budgets for the next financial year will not be available before September 2020. To avoid the disruption of services or the closure of facilities, it is appropriate that the local board urgently consider allocation of interim funding to the community partners from its 2020/2021 financial year budget for July, August and September. This is a significant decision that is within the decision-making delegation of the local board. The funding will be allocated in anticipation of the availability of the local board’s budget in September 2020 when the local board approves its work programme.  The allocation of the interim funding is required before the next scheduled meeting of the local board in July, to provide certainty to the community partners before the start of the new financial year to continue services to the local community.

CARRIED

 

Note:   Item 21.1: Extraordinary Business - Arts Community and Events venue partners interim service approach was accorded precedence at this time.

 

21.1

Extraordinary Business - Arts Community and Events venue partners interim service approach

 

Kat Teirney, Senior Project Lead Arts Community & Events, was in attendance by skype to speak to this report.

 

A copy of the Arts Community and Events venue partners interim service approach report was tabled for the board’s consideration. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HM/2020/76

MOVED by Chairperson C Carter, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)         approve interim payments be made to:

                i)        Corban Estate Arts Centre for $145,695 plus CPI

               ii)        Pacifica Arts Centre for $39,170 plus CPI

              iii)        Waitakere Central Community Arts Centre for $12,397 plus CPI

              iv)        Manutewhau Community Hub for $15,066 plus CPI

               v)        Massey Community Hub for $13,567 plus CPI

b)        note the proposed interim payments to:

i)       Glendene Community Hub for $15,051 plus CPI

ii)      Henderson Youth Facility for $41,942 plus CPI

iii)    Hub West/MacLaren Park Community House for $41,942 plus CPI.

CARRIED

 

Attachments

a     16 June 2020 Henderson-Massey Local Board Item: 21.1 Extraordinary Business - Arts Community and Events venue partners interim service approach - report

 

 

11

Ward Councillors' Update

 

Resolution number HM/2020/77

MOVED by Deputy Chairperson W Flavell, seconded by Member M Grey:  

That the Henderson-Massey Local Board:

a)      thank Councillors Linda Cooper and Shane Henderson for their update.

CARRIED

 

 


 

12

Chair's Report - June 2020

 

Resolution number HM/2020/78

MOVED by Member M Grey, seconded by Member I Papau:  

That the Henderson-Massey Local Board:

a)      receive Chair Carter’s report (to be tabled) for June 2020.

CARRIED

 

Attachments

a     16 June 2020 Henderson-Massey Local Board Item: 12 Chair's Report - June 2020 - Chair's June report

 

 

Note:   Item 15: Panuku and Auckland Transport Integrated asses redevelopment programme was accorded precedence at this time.

15

Panuku and Auckland Transport integrated asset redevelopment programme

 

Marian Webb, GM Assets & Delivery Panuku, and Kevin Jones, Manager Strategic Projects (North & West) Auckland Transport, were in attendance by skype to speak to this report.

 

Resolution number HM/2020/79

MOVED by Chairperson C Carter, seconded by Member B Loader:  

That the Henderson-Massey Local Board:

a)      support the Panuku Development Auckland and Auckland Transport Park and Ride Integrated Development strategy

b)      endorse the Sturges Train Station Park and Ride, located at 76 Swanson Road, Henderson being utilised as part of an integrated transport orientated development and

c)      note that specified current and future transport operations at Sturges Train Station Park and Ride, located at 76 Swanson Road, Henderson will remain in council ownership and continue to be maintained and controlled by Auckland Transport.

CARRIED

 

 


 

13

Henderson-Massey Quick Response Grants Round Two 2019/2020 grant allocations

 

Resolution number HM/2020/80

MOVED by Member I Papau, seconded by Member P Chan:  

That the Henderson-Massey Local Board:

a)      agree to fund, part-fund or decline each application received in Henderson-Massey Quick Response Round Two, listed in Table One:

Table One: Henderson-Massey Quick Response Round Two 2019/2020 grant applications

Application ID

Organisation

Requesting funding for

Amount requested

Amount Allocated

QR2005-207

Connected Media Charitable Trust

Towards marketing costs for "Someday Stories 2020"

Decline: Grant round oversubscribed- Limited funding

$2,000.00

$0.00

QR2005-222

Ekarasa Mara Doblanovic

under the umbrella of Lightbox Projects Limited

Towards the delivery of tile art-making workshops, including art materials and the artist's fee

$1,978.05

$900.00

QR2005-231

Fresh Movement Arts Trust

Towards the delivery of the "Fresh Movement Mentoring Programme," including two mentors’ costs

$2,000.00

$800.00

QR2005-233

Brain Play Limited

Towards operational costs to deliver "Brain Play Science and Technology” classes

$2,000.00

$488.00

(Excluding the wages)

QR2005-234

Ashleigh Taupaki

Towards the artist's costs to deliver "One" exhibition between September and November 2020

Decline: Grant round oversubscribed- Limited funding

$2,720.00

$0.00

QR2005-236

Nadia Hammoud

under the umbrella of Lightbox Projects Limited

Towards a local artist, prizes and marketing expenses to deliver "Who We Are" art classes

Decline: Grant round oversubscribed- Limited funding

$2,000.00

$0.00

QR2005-238

Nadia Hammoud

under the umbrella of Lightbox Projects Limited

Towards printing and installation costs to display the artworks on Henderson Station's billboards

Decline: Grant round oversubscribed- Limited funding

$2,000.00

$0.00

QR2005-210

Adventure Specialties Trust

Towards the purchase of boogie boards to deliver the outdoor programme

$851.22

$800.00

QR2005-215

Papaya Stories Limited

Towards the delivery of online workshops, including actors fees, banner design, director's fees, and marketing

Decline: Grant round oversubscribed- Limited funding

$2,000.00

$0.00

QR2005-216

Epilepsy Association of New Zealand

Towards the purchase of a vehicle for the District Health Board epilepsy educator

Decline: Grant round oversubscribed- Limited funding

$1,000.00

$0.00

QR2005-217

Jane Nuualiitia

Towards the purchase of food to deliver the "Love Without Condition" gathering

Decline: Grant round oversubscribed- Limited funding

$2,000.00

$0.00

QR2005-218

HBC Community Trust

Towards the purchase of an alarm and the installation costs at Henderson Baptist Church

$860.87

$600.00

QR2005-221

The Neuro Connection Foundation

Towards the rehabilitation assistant's wages in July 2020

Decline: Grant round oversubscribed- Limited funding

$2,000.00

$0.00

QR2005-223

Interacting

Towards storage hire from July to October 2020

$1,300.00

$800.00

QR2005-225

Youthline Auckland Charitable Trust

Towards Youthline Helpline operational costs

Decline: Grant round oversubscribed- Limited funding

$2,000.00

$0.00

QR2005-227

Crescendo Trust of Aotearoa

Towards the event and communications manager costs from September 2020 to April 2021

Decline: Grant round oversubscribed- Limited funding

$1,800.00

$0.00

QR2005-228

Henderson Budget Service Incorporated

Towards the purchase of telephones, headsets, banners and signage for Henderson Budget Services

$2,000.00

$600.00

QR2005-229

CARE Waitakere Trust

Towards the purchase of a freezer for CARE Waitakere Community Foodbank services

$670.00

$600.00

QR2005-235

Triangle Park Community Teaching Garden Charitable Trust

Towards garden resources and tutor costs to deliver community workshops

$2,000.00

$500.00

QR2005-237

Hope Worldwide-Pakistan

Towards a cultural festival on 19 September, including cleaning, food, music, performer costs, and prizes

Decline: Grant round oversubscribed- Limited funding

$1,000.00

$0.00

QR2005-243

Music Action Play

Towards rental costs at Sturges West Community House from July 2020 to July 2021

$900.00

$600.00

QR2005-232

Zeal Education Trust

Towards coordinator salary and artist costs

$2,000.00

$1,000.00

(Towards the artist’s costs only)

QR2005-239

Charlotte Museum Trust

Contribution towards editing and production costs for the film, "Opening the Closet Door: Coming Out Stories"

Decline: Grant round oversubscribed- Limited funding

$2,000.00

$0.00

QR2005-220

Tread Lightly Charitable Trust

Towards costs to engage qualified teachers to deliver the Tread Lightly Caravan programme to Henderson-Massey Primary School

$938.00

$500.00

QR2005-202

Aotearoa Pasifika NZ Prisoner Reintegration Education Socio-Cultural Support Services Charitable Trust

Towards operational costs to deliver the "Water Skills for Life programme" between July and August 2020

Decline: Grant round oversubscribed- Limited funding

$2,000.00

$0.00

QR2005-219

YMCA North Incorporated

Towards playground activity kits to deliver the children's holiday programme

$967.00

$800.00

QR2005-224

Waitakere City Association Football and Sports Club Incorporated

Towards hireage of a coffee machine for three months

Decline: Grant round oversubscribed- Limited funding

$4,500.00

$0.00

QR2005-226

Athletics New Zealand (Incorporated)

Towards printing and signage for the Waitakere Athletics Festival at the Douglas Track and Field, Trusts Arena on 28 February 2021

$2,500.00

$900.00

QR2005-230

Netball Waitakere Incorporated

Towards court line-markings for the refurbished stadium floor

Decline: Grant round oversubscribed- Limited funding

$2,000.00

$0.00

QR2005-241

Auckland Hockey Association Incorporated

Towards turf hire at Waitakere Hockey Club between July and November 2020

$2,000.00

$800.00

QR2005-242

Ranui Swanson Football Club Incorporated

Towards the rent at Starling Park Sports Club from July to September 2020

$2,000.00

$800.00

QR2005-240

Ki o Rahi Tamaki Makaurau

Towards "Ki o Rahi" traditional Maori sports tournament between 9 September and 18 September 2020, including trophies, portaloo hire, petrol, stationery, and first aid

$1,473.44

$473.00

 

Total

$57,458.58

$11,961.00

 

CARRIED

 

 

14

Review of expressions of interest and new community lease to Waitakere Indian Association, 399 Don Buck Road, Massey

 

Resolution number HM/2020/81

MOVED by Member B Loader, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)      publicly notify the intent to grant a new community lease to the Waitakere Indian Association.

b)      delegate to the Henderson-Massey Local Board Chair to appoint a panel to hear, consider and decide on any submissions or objections received following the public notification process and to make recommendations to the Henderson-Massey Local Board for any further decisions if required.

c)      subject to any submissions or objections being considered, approve a new community lease to Waitakere Indian Association for the council-owned site being 694m² (more or less) located on the parcel legally described as Section 1 SO 68814, 399 Don Buck Road, Massey (Attachment A), on the following terms and conditions:

i)       term - five years with one five year right of renewal

ii)      rent - $1.00 plus GST per annum if demanded

iii)     maintenance fee - $500 plus GST per annum

iv)     provision of a community outcomes plan as approved by local board members and attached to the lease document

d)      note that all other terms and conditions of the proposed new community lease would be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and Local Government Act 2002.

CARRIED

 

 

Note:   Item 15: Panuku and Auckland Transport integrated asset redevelopment programme – was taken after Item 12: Chair's Report - June 2020.

 

 

16

Auckland Transport Update Report for June 2020

 

Resolution number HM/2020/82

MOVED by Chairperson C Carter, seconded by Deputy Chairperson W Flavell:  

That the Henderson-Massey Local Board:

a)      receive Auckland Transport’s update for June 2020.

CARRIED

 

 


 

17

Approval for a new road name at 26 Sari Place, Massey

 

Resolution number HM/2020/83

MOVED by Member I Papau, seconded by Chairperson C Carter:  

That the Henderson-Massey Local Board:

a)      approves the name ‘Tawāpou Close’ for the new private road created by way of subdivision at 26 Sari Place, Massey in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60070429 & SUB60070451).

CARRIED

 

 

18

Draft Henderson-Massey Local Board Plan 2020

 

Wendy Kjestrup, Acting Relationship Manager Henderson-Massey Waitākere Ranges Whau, was in attendance to speak to this report.

 

Resolution number HM/2020/84

MOVED by Chairperson C Carter, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)      adopt the draft Henderson-Massey Local Board Plan 2020 in Attachment A and the statement of proposal in Attachment B for public consultation using the special consultative procedure.

b)      delegate authority to the Chairperson and/or other nominated member(s) of the Henderson-Massey Local Board to approve final changes to the draft Henderson-Massey Local Board Plan 2020 and statement of proposal

c)      note the Henderson-Massey Local Board Plan Engagement Plan as outlined in Attachment C

d)      delegate authority to the Chairperson and/or other nominated member(s) to approve the type of engagement events to take place, the number of events and the dates of the engagement events

e)      delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan:

i)       local board members and Chairperson

ii)      General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer

f)       approve holding an extraordinary meeting of the local board, if required, at a suitable date and time during the weeks of 26 October to 13 November 2020 to adopt the Henderson-Massey Local Board Plan 2020.

CARRIED

 

 


 

19

Ratification of feedback on local proposed projects under the Waka Kotahi New Zealand Transport Agency Innovating Streets for People pilot fund 2020.

 

Wendy Kjestrup, Acting Relationship Manager Henderson-Massey Waitākere Ranges Whau, was in attendance to speak to this report.

 

Resolution number HM/2020/85

MOVED by Chairperson C Carter, seconded by Member B Loader:  

That the Henderson-Massey Local Board:

a)      ratify Attachment A as local board feedback on the list of local projects proposed as suitable for inclusion in Auckland Council’s application to the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets Pilot Fund.

CARRIED

 

 

20

Governance Forward Work Calendar

 

Resolution number HM/2020/86

MOVED by Deputy Chairperson W Flavell, seconded by Member I Papau:  

That the Henderson-Massey Local Board:

a)      receive the Governance forward work calendar for June 2020.

CARRIED

 

 

21        Consideration of Extraordinary Items

 

Note:   Item - 21.1 Extraordinary Business - Arts Community and Events venue partners interim service approach was taken after Item 10.1: Extraordinary Business - Arts Community and Events venue partners interim service approach.

 

Member Ingrid Papau closed the meeting with a karakia.

 

 

5.46 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................