Henderson-Massey Local Board

OPEN MINUTES

Minutes of a meeting of the Henderson-Massey Local Board held in the This meeting will proceed via Skype for Business.

Either a recording or written summary will be uploaded on the Auckland Council website, on Tuesday, 16 June 2020 at 4.00pm.

present

Chairperson	Chris Carter
Deputy Chairperson	Will Flavell
Members	Brenda Brady, JP
	Peter Chan, JP
	Matt Grey
	Brooke Loader
	Vanessa Neeson, JP
	Ingrid Papau

ALSO PRESENT

Councillors	Linda Cooper
	Shane Henderson

Henderson-Massey Local Board 16 June 2020

1          Welcome

Member Vanessa Neeson opened the meeting with a prayer.

2          Apologies

There were no apologies.

3          Declaration of Interest

            Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

            The following are declared interests of elected members of the Henderson-Massey Local Board.

Member	Organisation	Position
Brenda Brady, JP	- Safer West Community Trust	Trustee
Chris Carter (Chair)	- St Lazarus Trust - Waitemata District Health Board - Waitakere Badminton Club	Member Member Member
Peter Chan, JP	- Cantonese Opera Society of NZ - Asian Leaders Forum - NZ-Hong Kong Business Association - NZ-China Business Association - Auckland Chinese Environment Protection Association (ACEPA) - Whau Coastal Walkway Trust	Member Member Member Member Advisor Trustee
Matt Gray	- West Auckland Youth Development Trust - Billy Graham Youth Foundation	Director Board Member
Will Flavell (Deputy Chairman)	- Asia New Zealand Leadership Network - COMET - Te Atatū Tennis Club - Waitākere Literacy Board	Member Employee Board Member Board Member
Brooke Loader	- Waitakere Licensing Trust - Te Atatu Peninsula Business Association	Member Associate Member
Vanessa Neeson	- Village Green Quilters - Ranui Advisory Group	Member Chairperson
Ingrid Papau	- Liberty Impact Community Trust - #WeLoveTuvalu Community Trust - Neighbourhood Support - Liberty Church - Mothers Helpers	Board Member Member Street Contact Member Ambassador

            Member appointments

            Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation	Leads	Alternate
Central Park Henderson Business Association	Brenda Brady and Brooke Loader
Heart of Te Atatu South	Brenda Brady and Brooke Loader
Massey Matters	Will Flavell and Peter Chan
Ranui Advisory Group	Vanessa Neeson (Chair) and Ingrid Papau
Te Atatu Peninsula Business Association	Peter Chan and Ingrid Papau
Waitakere Ethnic Board	Ingrid Papau and Peter Chan
Waitakere Healthlink	Peter Chan	Chris Carter
Te Whau Pathway Trust	Matt Gray and Brenda Brady

4          Confirmation of Minutes

Resolution number HM/2020/71

MOVED by Member B Loader, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 19 May 2020, including the confidential section, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

            Note:   Deputations Items 8.1, 8.2 and 8.3 were taken in block.

8.1

Deputation: Rutherford College & Sport Waitakere - opening pool for community use

Resolution number HM/2020/72 MOVED by Chairperson C Carter, seconded by Member I Papau: That the Henderson-Massey Local Board: a)      receive the presentation on an initiative to open the Rutherford College pool for community use and thank Gill Bloxham, sport director/play sport activator, Rutherford College and Deepika Unka, community access scheme project manager, Sport Waitakere for their attendance. CARRIED

8.2	Deputation: VisionWest Community Trust - emergency food and gift programme event
	Resolution number HM/2020/73 MOVED by Chairperson C Carter, seconded by Member I Papau: That the Henderson-Massey Local Board: a)      receive the presentation on the VisionWest Community Trust’s response to community needs post Covid-19 and thank Lisa Woolly, CEO, for her attendance. CARRIED

8.3	Deputation: Riverpark Action Group - local community issues
	Resolution number HM/2020/74 MOVED by Chairperson C Carter, seconded by Member I Papau: That the Henderson-Massey Local Board: a)      receive the presentation on local community issues and thank Jacqui Ross, Chair of Riverpark Action Group & Woodside Community Garden and for her attendance. CARRIED

9          Public Forum

There was no public forum.

10        Extraordinary Business

10.1

Extraordinary Business - Arts Community and Events venue partners interim service approach

Resolution number HM/2020/75 MOVED by Chairperson C Carter, seconded by Member B Loader: That the Henderson-Massey Local Board: a) consider an extraordinary item on proposed interim funding for ACE venue partners at item 21 of this agenda: i)      the reason the matter was not on the agenda is that the matter came to light after the close of the agenda and ii)     the reason for urgency is that during the current financial year, the local board has funded community partners to manage activities at arts centres/community centres/galleries/museums/theatres within the local board area. Because of the COVID-19 pandemic, the Governing Body of Auckland Council has not yet approved the Emergency Budget 2020/2021, and local board budgets for the next financial year will not be available before September 2020. To avoid the disruption of services or the closure of facilities, it is appropriate that the local board urgently consider allocation of interim funding to the community partners from its 2020/2021 financial year budget for July, August and September. This is a significant decision that is within the decision-making delegation of the local board. The funding will be allocated in anticipation of the availability of the local board’s budget in September 2020 when the local board approves its work programme.  The allocation of the interim funding is required before the next scheduled meeting of the local board in July, to provide certainty to the community partners before the start of the new financial year to continue services to the local community. CARRIED

Note:   Item 21.1: Extraordinary Business - Arts Community and Events venue partners interim service approach was accorded precedence at this time.

21.1	Extraordinary Business - Arts Community and Events venue partners interim service approach
	Kat Teirney, Senior Project Lead Arts Community & Events, was in attendance by skype to speak to this report.
	A copy of the Arts Community and Events venue partners interim service approach report was tabled for the board’s consideration. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HM/2020/76 MOVED by Chairperson C Carter, seconded by Member B Brady: That the Henderson-Massey Local Board: a) approve interim payments be made to: i) Corban Estate Arts Centre for $145,695 plus CPI ii) Pacifica Arts Centre for $39,170 plus CPI iii) Waitakere Central Community Arts Centre for $12,397 plus CPI iv) Manutewhau Community Hub for $15,066 plus CPI v) Massey Community Hub for $13,567 plus CPI b) note the proposed interim payments to: i) Glendene Community Hub for $15,051 plus CPI ii) Henderson Youth Facility for $41,942 plus CPI iii) Hub West/MacLaren Park Community House for $41,942 plus CPI. CARRIED
	Attachments a     16 June 2020 Henderson-Massey Local Board Item: 21.1 Extraordinary Business - Arts Community and Events venue partners interim service approach - report

11	Ward Councillors' Update
	Resolution number HM/2020/77 MOVED by Deputy Chairperson W Flavell, seconded by Member M Grey: That the Henderson-Massey Local Board: a)      thank Councillors Linda Cooper and Shane Henderson for their update. CARRIED

12	Chair's Report - June 2020
	Resolution number HM/2020/78 MOVED by Member M Grey, seconded by Member I Papau: That the Henderson-Massey Local Board: a)      receive Chair Carter’s report (to be tabled) for June 2020. CARRIED
	Attachments a     16 June 2020 Henderson-Massey Local Board Item: 12 Chair's Report - June 2020 - Chair's June report

Note:   Item 15: Panuku and Auckland Transport Integrated asses redevelopment programme was accorded precedence at this time.

15	Panuku and Auckland Transport integrated asset redevelopment programme
	Marian Webb, GM Assets & Delivery Panuku, and Kevin Jones, Manager Strategic Projects (North & West) Auckland Transport, were in attendance by skype to speak to this report.
	Resolution number HM/2020/79 MOVED by Chairperson C Carter, seconded by Member B Loader: That the Henderson-Massey Local Board: a)      support the Panuku Development Auckland and Auckland Transport Park and Ride Integrated Development strategy b)      endorse the Sturges Train Station Park and Ride, located at 76 Swanson Road, Henderson being utilised as part of an integrated transport orientated development and c)      note that specified current and future transport operations at Sturges Train Station Park and Ride, located at 76 Swanson Road, Henderson will remain in council ownership and continue to be maintained and controlled by Auckland Transport. CARRIED

13

Henderson-Massey Quick Response Grants Round Two 2019/2020 grant allocations

Resolution number HM/2020/80

MOVED by Member I Papau, seconded by Member P Chan:

That the Henderson-Massey Local Board:

a)      agree to fund, part-fund or decline each application received in Henderson-Massey Quick Response Round Two, listed in Table One:

Table One: Henderson-Massey Quick Response Round Two 2019/2020 grant applications

Application ID	Organisation	Requesting funding for	Amount requested	Amount Allocated
QR2005-207	Connected Media Charitable Trust	Towards marketing costs for "Someday Stories 2020" Decline: Grant round oversubscribed- Limited funding	$2,000.00	$0.00
QR2005-222	Ekarasa Mara Doblanovic under the umbrella of Lightbox Projects Limited	Towards the delivery of tile art-making workshops, including art materials and the artist's fee	$1,978.05	$900.00
QR2005-231	Fresh Movement Arts Trust	Towards the delivery of the "Fresh Movement Mentoring Programme," including two mentors’ costs	$2,000.00	$800.00
QR2005-233	Brain Play Limited	Towards operational costs to deliver "Brain Play Science and Technology” classes	$2,000.00	$488.00 (Excluding the wages)
QR2005-234	Ashleigh Taupaki	Towards the artist's costs to deliver "One" exhibition between September and November 2020 Decline: Grant round oversubscribed- Limited funding	$2,720.00	$0.00
QR2005-236	Nadia Hammoud under the umbrella of Lightbox Projects Limited	Towards a local artist, prizes and marketing expenses to deliver "Who We Are" art classes Decline: Grant round oversubscribed- Limited funding	$2,000.00	$0.00
QR2005-238	Nadia Hammoud under the umbrella of Lightbox Projects Limited	Towards printing and installation costs to display the artworks on Henderson Station's billboards Decline: Grant round oversubscribed- Limited funding	$2,000.00	$0.00
QR2005-210	Adventure Specialties Trust	Towards the purchase of boogie boards to deliver the outdoor programme	$851.22	$800.00
QR2005-215	Papaya Stories Limited	Towards the delivery of online workshops, including actors fees, banner design, director's fees, and marketing Decline: Grant round oversubscribed- Limited funding	$2,000.00	$0.00
QR2005-216	Epilepsy Association of New Zealand	Towards the purchase of a vehicle for the District Health Board epilepsy educator Decline: Grant round oversubscribed- Limited funding	$1,000.00	$0.00
QR2005-217	Jane Nuualiitia	Towards the purchase of food to deliver the "Love Without Condition" gathering Decline: Grant round oversubscribed- Limited funding	$2,000.00	$0.00
QR2005-218	HBC Community Trust	Towards the purchase of an alarm and the installation costs at Henderson Baptist Church	$860.87	$600.00
QR2005-221	The Neuro Connection Foundation	Towards the rehabilitation assistant's wages in July 2020 Decline: Grant round oversubscribed- Limited funding	$2,000.00	$0.00
QR2005-223	Interacting	Towards storage hire from July to October 2020	$1,300.00	$800.00
QR2005-225	Youthline Auckland Charitable Trust	Towards Youthline Helpline operational costs Decline: Grant round oversubscribed- Limited funding	$2,000.00	$0.00
QR2005-227	Crescendo Trust of Aotearoa	Towards the event and communications manager costs from September 2020 to April 2021 Decline: Grant round oversubscribed- Limited funding	$1,800.00	$0.00
QR2005-228	Henderson Budget Service Incorporated	Towards the purchase of telephones, headsets, banners and signage for Henderson Budget Services	$2,000.00	$600.00
QR2005-229	CARE Waitakere Trust	Towards the purchase of a freezer for CARE Waitakere Community Foodbank services	$670.00	$600.00
QR2005-235	Triangle Park Community Teaching Garden Charitable Trust	Towards garden resources and tutor costs to deliver community workshops	$2,000.00	$500.00
QR2005-237	Hope Worldwide-Pakistan	Towards a cultural festival on 19 September, including cleaning, food, music, performer costs, and prizes Decline: Grant round oversubscribed- Limited funding	$1,000.00	$0.00
QR2005-243	Music Action Play	Towards rental costs at Sturges West Community House from July 2020 to July 2021	$900.00	$600.00
QR2005-232	Zeal Education Trust	Towards coordinator salary and artist costs	$2,000.00	$1,000.00 (Towards the artist’s costs only)
QR2005-239	Charlotte Museum Trust	Contribution towards editing and production costs for the film, "Opening the Closet Door: Coming Out Stories" Decline: Grant round oversubscribed- Limited funding	$2,000.00	$0.00
QR2005-220	Tread Lightly Charitable Trust	Towards costs to engage qualified teachers to deliver the Tread Lightly Caravan programme to Henderson-Massey Primary School	$938.00	$500.00
QR2005-202	Aotearoa Pasifika NZ Prisoner Reintegration Education Socio-Cultural Support Services Charitable Trust	Towards operational costs to deliver the "Water Skills for Life programme" between July and August 2020 Decline: Grant round oversubscribed- Limited funding	$2,000.00	$0.00
QR2005-219	YMCA North Incorporated	Towards playground activity kits to deliver the children's holiday programme	$967.00	$800.00
QR2005-224	Waitakere City Association Football and Sports Club Incorporated	Towards hireage of a coffee machine for three months Decline: Grant round oversubscribed- Limited funding	$4,500.00	$0.00
QR2005-226	Athletics New Zealand (Incorporated)	Towards printing and signage for the Waitakere Athletics Festival at the Douglas Track and Field, Trusts Arena on 28 February 2021	$2,500.00	$900.00
QR2005-230	Netball Waitakere Incorporated	Towards court line-markings for the refurbished stadium floor Decline: Grant round oversubscribed- Limited funding	$2,000.00	$0.00
QR2005-241	Auckland Hockey Association Incorporated	Towards turf hire at Waitakere Hockey Club between July and November 2020	$2,000.00	$800.00
QR2005-242	Ranui Swanson Football Club Incorporated	Towards the rent at Starling Park Sports Club from July to September 2020	$2,000.00	$800.00
QR2005-240	Ki o Rahi Tamaki Makaurau	Towards "Ki o Rahi" traditional Maori sports tournament between 9 September and 18 September 2020, including trophies, portaloo hire, petrol, stationery, and first aid	$1,473.44	$473.00
		Total	$57,458.58	$11,961.00

CARRIED

14

Review of expressions of interest and new community lease to Waitakere Indian Association, 399 Don Buck Road, Massey

Resolution number HM/2020/81 MOVED by Member B Loader, seconded by Member B Brady: That the Henderson-Massey Local Board: a)      publicly notify the intent to grant a new community lease to the Waitakere Indian Association. b)      delegate to the Henderson-Massey Local Board Chair to appoint a panel to hear, consider and decide on any submissions or objections received following the public notification process and to make recommendations to the Henderson-Massey Local Board for any further decisions if required. c)      subject to any submissions or objections being considered, approve a new community lease to Waitakere Indian Association for the council-owned site being 694m² (more or less) located on the parcel legally described as Section 1 SO 68814, 399 Don Buck Road, Massey (Attachment A), on the following terms and conditions: i)       term - five years with one five year right of renewal ii)      rent - $1.00 plus GST per annum if demanded iii)     maintenance fee - $500 plus GST per annum iv)     provision of a community outcomes plan as approved by local board members and attached to the lease document d)      note that all other terms and conditions of the proposed new community lease would be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and Local Government Act 2002. CARRIED

Note:   Item 15: Panuku and Auckland Transport integrated asset redevelopment programme – was taken after Item 12: Chair's Report - June 2020.

16	Auckland Transport Update Report for June 2020
	Resolution number HM/2020/82 MOVED by Chairperson C Carter, seconded by Deputy Chairperson W Flavell: That the Henderson-Massey Local Board: a)      receive Auckland Transport’s update for June 2020. CARRIED

17	Approval for a new road name at 26 Sari Place, Massey
	Resolution number HM/2020/83 MOVED by Member I Papau, seconded by Chairperson C Carter: That the Henderson-Massey Local Board: a)      approves the name ‘Tawāpou Close’ for the new private road created by way of subdivision at 26 Sari Place, Massey in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60070429 & SUB60070451). CARRIED

18	Draft Henderson-Massey Local Board Plan 2020
	Wendy Kjestrup, Acting Relationship Manager Henderson-Massey Waitākere Ranges Whau, was in attendance to speak to this report.
	Resolution number HM/2020/84 MOVED by Chairperson C Carter, seconded by Member B Brady: That the Henderson-Massey Local Board: a)      adopt the draft Henderson-Massey Local Board Plan 2020 in Attachment A and the statement of proposal in Attachment B for public consultation using the special consultative procedure. b)      delegate authority to the Chairperson and/or other nominated member(s) of the Henderson-Massey Local Board to approve final changes to the draft Henderson-Massey Local Board Plan 2020 and statement of proposal c)      note the Henderson-Massey Local Board Plan Engagement Plan as outlined in Attachment C d)      delegate authority to the Chairperson and/or other nominated member(s) to approve the type of engagement events to take place, the number of events and the dates of the engagement events e)      delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan: i)       local board members and Chairperson ii)      General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor iii)     any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer f)       approve holding an extraordinary meeting of the local board, if required, at a suitable date and time during the weeks of 26 October to 13 November 2020 to adopt the Henderson-Massey Local Board Plan 2020. CARRIED

19	Ratification of feedback on local proposed projects under the Waka Kotahi New Zealand Transport Agency Innovating Streets for People pilot fund 2020.
	Wendy Kjestrup, Acting Relationship Manager Henderson-Massey Waitākere Ranges Whau, was in attendance to speak to this report.
	Resolution number HM/2020/85 MOVED by Chairperson C Carter, seconded by Member B Loader: That the Henderson-Massey Local Board: a)      ratify Attachment A as local board feedback on the list of local projects proposed as suitable for inclusion in Auckland Council’s application to the Waka Kotahi New Zealand Transport Agency (Waka Kotahi) Innovating Streets Pilot Fund. CARRIED

20	Governance Forward Work Calendar
	Resolution number HM/2020/86 MOVED by Deputy Chairperson W Flavell, seconded by Member I Papau: That the Henderson-Massey Local Board: a)      receive the Governance forward work calendar for June 2020. CARRIED

21        Consideration of Extraordinary Items

Note:   Item - 21.1 Extraordinary Business - Arts Community and Events venue partners interim service approach was taken after Item 10.1: Extraordinary Business - Arts Community and Events venue partners interim service approach.

Member Ingrid Papau closed the meeting with a karakia.

5.46 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................