Agenda of Howick Local Board

Mr Smith will lead the meeting in prayer – or whatever set text we decide will appear here.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Howick Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 18 May 2020, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Halfmoon Bay Residents & Ratepayers Association - Proposed Local Board Transport Capital Fund projects

Te take mō te pūrongo

Purpose of the report

1. The Halfmoon Bay Residents & Ratepayers Association will speak to the board in relation to their letter proposing projects for the Local Board Transport Capital Fund which includes the Tāmaki River coastal path.

Whakarāpopototanga matua

Executive summary

2. Keith Ingram, Chairperson of the Halfmoon Bay Residents & Ratepayers Association will be in attendance to provide an overview of the association’s request which proposes projects for the Local Board Transport Capital Fund.

3. The Halfmoon Bay Residents & Ratepayers Association wrote to the board on 5 May 2020 outlining their official request, this letter is included as Attachment A.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) Thank Keith Ingram, Chairperson of the Halfmoon Bay Residents & Ratepayers Association for his attendance.

Attachments

a Letter to Howick Local Board....................................................................... 125

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Lance Millward - Condition of the mountain bike trail and skatepark at Lloyd Elsmore Park

Te take mō te pūrongo

Purpose of the report

1. Lance Millward will be in attendance to raise his perspective with the board regarding the condition of the mountain bike trail and skatepark at Lloyd Elsmore Park. In addition to presenting a proposal for rebuilding the skatepark.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) thank Lance Millward for his attendance.

9.2 Duncan Blair - A new skatepark for Howick

Te take mō te pūrongo

Purpose of the report

1. Duncan Blair, representing the Howick skateboarding and scooter community will be in attendance to present the board with a submission for a new skatepark for Howick.

2. A copy of the submission is included in this report as Attachment A.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) thank Duncan Blair for his attendance.

Attachments

a A new skatepark for Howick......................................................................... 129

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Howick Local Board

15 June 2020

Howick Quick Response Round One 2019/2020 grant allocations

File No.: CP2020/05825

Te take mō te pūrongo

Purpose of the report

1. To provide the Howick Local Board with information on applications in Howick Quick Response Round One 2019/2020; to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Howick Quick Response Round One 2019/2020 (Attachment B).

3. The Howick Local Board adopted the Howick Local Board Community Grants Programme 2019/2020 on 18 March 2019 (Attachment A). The document sets application guidelines for contestable grants.

4. The maximum amount for quick response grants identified in the Howick Grant Programme 2019/2020 is $3000. However, the local board amended their policy criteria and publicity in response to the COVID-19 pandemic (HW/2020/61) to allow for grants of up to $5000 in Quick Response Round One 2019/2020. This change was promoted on the Auckland Council website, the Howick Quick Response Round One 2019/2020 webpage (with link to online application form) and through local communications support.

5. The local board has set a total community grants budget of $600,000 for the 2019/2020 financial year. A total of $85,000 was allocated to three grants in June 2019 from the 2019/2020 grants budget (HW/2019/88), leaving a total of $515,000 to be allocated. In addition, a refund of $30,000 from Rotary Club of Pakuranga (LG1907-328) was returned, as the grant was not uplifted, leaving a total of $545,000 to be allocated.

6. A total of $164,543 was allocated to Local Grants Round One and $21,200 was allocated to Multiboard Grants Round One. In addition, a total of $147,593.10 was allocated to Local Grants Round Two and a $2000 grant to Elvis in the Gardens (LG2007-249) was not uplifted from Local Grants Round Two. A total of $169,199 was allocated in Local Grants Round Three and $25,000 was allocated in Multiboard Grants Round Two, leaving $19,464.90 for allocation in Howick Quick Response Round One 2019/2020.

7. Forty-one applications were received for Howick Quick Response Round One 2019/2020, requesting a total of $153,899.62.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) agree to fund, part-fund, or decline each application in Howick Quick Response Round One 2019/2020 listed in the following table:

Table One: Howick Quick Response Round One 2019/2020 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2007-101	Howick Art Group	Arts and culture	Towards venue hire and advertising costs for a midwinter exhibition.	$3,000.00	Eligible
QR2007-133	Libretto Productions Limited Trading as Childrens' Musical Theatre Studio	Arts and culture	Towards video and music editing, music and backing tracks, venue hire and advertising costs for the “Children's Virtual Choir - Out East.”	$5,000.00	Eligible
QR2007-150	Megan Murphy	Arts and culture	Towards venue hire, art materials musician fees, wages and advertising costs for the “Music While We Draw” programme.	$5,000.00	Eligible
QR2007-102	Uxbridge Community Projects Incorporated	Arts and culture	Towards videographer and tutor fees associated with the Extending Our Wings programme.	$4,900.00	Eligible
QR2007-109	Uxbridge Community Projects Incorporated	Arts and culture	Towards tutor fees, art material packs and videographer costs associated with the “Art for Preschoolers” programme.	$4,900.00	Eligible
QR2007-105	Auckland Sexual Abuse Help Foundation Charitable Trust	Community	Towards costs to deliver the “We Can Keep Safe” programme (including resources, mileage and programme overheads).	$2,111.00	Eligible
QR2007-110	Blue Light Ventures Incorporated	Community	Towards 118 Rainbows End entry tickets.	$2,975.96	Eligible
QR2007-106	Botany and Flat Bush Ethnic Association Incorporated	Community	Towards speakers, promotional flags and barbeque for the summer festival.	$5,000.00	Eligible
QR2007-154	Harlequin Music Theatre Incorporated	Community	Towards plumbing, electrical work and boiling unit costs.	$2,124.96	Eligible
QR2007-122	Highland Park Community Creche Incorporated	Community	Towards rental costs from 1 July to 18 December 2020.	$5,000.00	Eligible
QR2007-126	Howick Tourism Inc trading as East Auckland Tourism	Community	Towards costs associated with the East Auckland Tourism business recovery programme.	$5,000.00	Eligible
QR2007-120	Howick Village Association Incorporated	Community	Towards graphic design costs for the Howick Village shop local, support local campaign 2020.	$4,000.00	Eligible
QR2007-125	Inner Wheel Club of Howick	Community	Towards costs associated with “STAND Children Services,” including rent.	$1,000.00	Eligible
QR2007-138	Khalid Jatoi	Community	Towards hall bookings, media, decoration, food and children’s activity costs associated with the Howick Eid festival.	$4,000.00	Eligible
QR2007-103	Life Education Trust Counties Manukau	Community	Towards workbooks for six Howick Local Board schools for the “Teach Life Education” programme.	$3,000.00	Eligible
QR2007-153	Life Growth Community Trust	Community	Towards venue hire (for Sing n Sprout and English classes), an inflatable bouncy castle and obstacle course, portable sound system and Brazilian Jiu Jitsu costs,	$5,000.00	Eligible
QR2007-135	Manukau East Council of Social Services	Community	Towards venue hire (Te Tuhi and Old Flat Bush School Hall), newspaper advertising and hand sanitiser and refreshments for the Pakuranga and Howick Community Networking Meeting.	$1,840.40	Eligible
QR2007-144	Multiple Sclerosis Auckland Incorporated (previously Multiple Sclerosis Society of Auckland and the North Shore Incorporated)	Community	Towards weekly pool hire and physiotherapist costs for hydrotherapy.	$2,000.00	Eligible
QR2007-157	Muskaan Care Trust New Zealand	Community	Towards venue hire, an event banner, air fryer, wok, presenter donations and refreshment costs.	$999.99	Eligible
QR2007-119	Pakuranga Baptist Church	Community	Towards community meals and food bank costs.	$5,000.00	Eligible
QR2007-127	Pakuranga Counselling Centre	Community	Towards counselling costs associated with the Building Resilience in Our Community programme.	$5,000.00	Eligible
QR2007-136	South East Auckland Senior Citizens' Association Inc	Community	Towards venue hire, hall decorations, rubbish removal, entertainment and equipment hire.	$5,000.00	Eligible
QR2007-124	Te Tuhi Contemporary Art Trust	Community	Towards a cafe skills tutor and barista trainer costs.	$3,384.00	Eligible
QR2007-132	Uxbridge Community Projects Incorporated	Community	Towards projector costs.	$2,999.00	Eligible
QR2007-134	Young Life Trust New Zealand	Community	Towards facilitator wages (nine weeks) for the delivery of the Young Life Development Youth Programmes.	$5,000.00	Eligible
QR2007-123	Youthline Auckland Charitable Trust	Community	Towards a contribution to the Howick share of the annual costs for triage support and volunteer supervision.	$5,000.00	Eligible
QR2007-118	The Friends Of Mangemangeroa Society Incorporated	Environment	Towards the cost of contractor planting, labour and purchase of rabbit and hare repellent.	$3,824.00	Eligible
QR2007-115	Cockle Bay Residents and Ratepayers Association Incorporated	Environment	Towards the cost of ground preparation, tree removal, plants, fertiliser and compost	$5,000.00	Eligible
QR2007-146	The Auckland King Tides Initiative under the umbrella of The Institution of Professional Engineers New Zealand Inorporated	Environment	Towards the installation of water level (tidal) gauges and the design and the production of signage.	$2,000.00	Eligible
QR2007-128	The Howick and DIstricts Historical Society Incorporated	Historic Heritage	Towards Closed Circuit Television (CCTV) and sensor light costs.	$5,000.00	Eligible
QR2007-130	Anchorage Park School	Sport and recreation	Towards bus hire and community camp attendance costs.	$2,220.00	Eligible
QR2007-147	Auckland Hockey Association Incorporated	Sport and recreation	Towards power and water costs at Lloyd Elsmore Park Hockey Stadium.	$3,000.00	Eligible
QR2007-143	Auckland Paraplegic and Physically Disabled Association Incorporated	Sport and recreation	Towards website development costs.	$1,238.00	Eligible
QR2007-145	Auckland Rowing Association Incorporated	Sport and recreation	Towards insurance costs for the pontoon and related site infrastructure for 2020/2021.	$5,000.00	Eligible
QR2007-114	Counties Manukau Gymnastics Incorporated	Sport and recreation	Towards annual insurance costs	$2,000.00	Eligible
QR2007-149	Howick Croquet Club Incorporated	Sport and recreation	Towards painting and cladding repair costs for the clubrooms.	$5,000.00	Eligible
QR2007-116	Pakuranga Athletic Club	Sport and recreation	Towards costs associated with the Pakuranga Athletic Club's Junior Track and Field “Have a Go Day” and junior athletics equipment.	$4,732.31	Eligible
QR2007-107	Pakuranga Tennis Club Incorporated	Sport and recreation	Towards tennis balls.	$2,650.00	Eligible
QR2007-141	Pakuranga United Rugby Club Incorporated	Sport and recreation	Towards the club's monthly costs (excluding wages).	$5,000.00	Eligible
QR2007-129	The Auckland Table Tennis Association Incorporated	Sport and recreation	Towards wages for the Chief Executive Officer and development coach and Table Tennis New Zealand membership fees.	$5,000.00	Eligible
QR2007-152	The Howick Golf Club Incorporated	Sport and recreation	Towards the purchase of trees and shrubs for planting.	$4,000.00	Eligible
Total				$153,899.62

Horopaki

Context

8. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

9. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

10. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

11. The Howick Local Board adopted the Howick Local Board Community Grants Programme 2019/2020 on 18 March 2019 (Attachment A). The document sets application guidelines for contestable grants.

12. The maximum amount for quick response grants identified in the Howick Grant Programme 2019/2020 is $3000. However, the local board amended their policy criteria and publicity in response to the COVID-19 pandemic (HW/2020/61) to allow for grants up to $5000 in Quick Response Round One 2019/2020. This change was promoted on the Auckland Council website, the Howick Quick Response Round One 2019/2020 webpage (with link to online application form) and through local communications support.

13. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

15. Due to the current COVID-19 pandemic, staff have also assessed each application according to which alert level the proposed activity is able to proceed. In addition, staff have also provided comments regarding how the application responds to the needs of the community during the COVID-19 pandemic.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

18. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Local boards are responsible for the decision-making and allocation of local board community grants. The Howick Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

20. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

21. A summary of each application received through Howick Quick Response Round One 2019/2020 is provided (Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

22. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

23. The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

24. The Howick Local Board has set a total community grants budget of $600,000.

25. A total of $85,000 was allocated to three grants in June 2019 from the 2019/2020 grants budget (HW/2019/88), leaving a total of $515,000 to be allocated. In addition, a refund of $30,000 from Rotary Club of Pakuranga (LG1907-328) was returned, leaving a total of $545,000 to be allocated.

26. A total of $164,543 was allocated to Local Grants Round One and $21,200 was allocated to Multiboard Grants Round One. In addition, a total of $147,593.10 was allocated to Local Grants Round Two and a $2000 grant to Elvis in the Gardens (LG2007-249) was not uplifted. A total of $169,199 was allocated in Local Grants Round Three and $25,000 was allocated in Multiboard Grants Round Two, leaving $19,464.90 for allocation in Howick Quick Response Round One 2019/2020.

27. Forty-one applications were received for Howick Quick Response Round One 2019/2020, requesting a total of $153,899.62.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

29. Following the Howick Local Board allocation of funding for Quick Response Round One, the grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Howick Grant Programme 2019/2020	23
b ⇨	Howick Quick Response Round One 2019/2020 grant applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Mary Kienholz - Senior Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Howick Local Board

15 June 2020

Community service requirements in Howick and implications for 34 Moore Street

File No.: CP2020/06182

Te take mō te pūrongo

Purpose of the report

1. To present options for responding to community service requirements in Howick and their implications for 34 Moore Street.

Whakarāpopototanga matua

Executive summary

2. 34 Moore Street, Howick, is a non-service property, currently managed by Panuku Development Auckland (Panuku). It has been vacant since 2016.

3. In November 2018, Panuku recommended to the Finance and Performance Committee (the committee) to dispose of the property and progress development on the site.

4. The Howick Local Board (the board) did not support Panuku’s recommendation, wanting to better understand the potential for 34 Moore Street to respond to community needs before a decision was made on its future. The committee resolved to delay a decision on 34 Moore Street’s future, giving the board time to come back with a proposal which they will present to the committee (FIN/2018/187).

5. To transfer a non-service property to service requires identification of service need, options for service delivery, assessment of investment requirements and potential funding sources (initial capital and ongoing operational funding).

6. An investigation into community service requirements in Howick was completed in February 2020 and found that there is;

a) some unmet need for community space, such as access to office and storage space, meeting and counselling rooms, spaces for large group activities and teaching kitchens

b) capacity within existing community buildings to meet some of this demand.

7. Building investigations confirmed that 34 Moore Street has both structural and water tightness issues that need to be addressed. Costs to make the building habitable are estimated between $1.15 - $1.5 million. To improve the building further and include a full cosmetic upgrade and renewal of services is estimated to cost $2.6 - $3.4 million.

8. Staff have assessed the following four options to respond to the community space requirements identified:

· option A - Community lease: carry out an expression of interest (EOI) process to identify a community lessee for the existing building and evaluate investment implications

· option B - Commercial and community lease: invest in the existing building so it can accommodate both commercial and community leases

· option C - Shared spaces service: resource and procure a shared spaces service that focuses on connecting community organisations with existing space and dispose of 34 Moore Street building and site (preferred option)

· option D - Mixed use development: demolish the existing building and replace with a new development on the 34 Moore Street site that provides housing and a community space that is funded from development proceeds.

9. Staff consider option C to be the strongest as it is low risk, comparatively low cost and has been piloted successfully in other local board areas.

10. Options A, B and D involve increasing provision which is the board’s preference but triggers both ongoing capital and operational investment and is a Governing Body decision. Of these options, staff consider option D to be the strongest as it represents better value than refurbishing the existing building and delivers housing.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive this report.

b) note that staff have assessed option C, shared spaces service, as the recommended option.

c) note that of development options (options A, B and D), staff have assessed option D, mixed use development, as the strongest option for responding to community service requirements in Howick which involves investigating building a new development on the 34 Moore Street site that includes housing and a community space that is funded from development proceeds.

d) request the report Community service requirements in Howick and implications for 34 Moore Street is attached to their report to the Finance and Performance Committee regarding a proposal for 34 Moore Street, Howick.

Horopaki

Context

A decision needs to be made about the future of 34 Moore Street, Howick, which is currently a non-service property

11. The building at 34 Moore Street, Howick, was built in 1980. It has been home to the Howick Borough Council and the police.

12. The site is located on the edge of Howick Village and has been identified as having development potential in the Howick Village Centre Plan. The building is 1061m² and the land area is 3754m².

13. Since amalgamation the building has been managed as a non-service property by Panuku. It has been vacant since 2016 and is currently unsafe for occupation.

14. In November 2018 Panuku recommended to the committee to dispose of the property and progress development on the site. They also noted council staff advice that the building was not required for any community purpose, and that significant work is needed to make the building safe.

15. The board did not support Panuku’s recommendation, wanting to better understand the potential for 34 Moore Street to respond to community needs before a decision was made on its future.

16. The Finance and Performance Committee resolved the following on 20 November 2018 (FIN/2018/187):

a) agree to retain the property at 34 Moore Street, Howick, comprised of an estate in fee simple more or less being Lot 4 DP 91111, Lot 3 DP 91111 and Lot 2 DP 91111 contained in computer freehold registers NA48B/510, NA48B/509 and NA48B/508, for a period of 12 months, to allow the local board the opportunity to work on a development proposal.

b) request that the Howick Local Board deliver the required work to be undertaken to ensure that the building is fit-for-purpose.

c) request that the Howick Local Board report to the Finance and Performance Committee on the confirmed lease for 34 Moore Street, Howick, by the end of February 2019.

17. Resource to assist the board with meeting their obligations to the committee was identified in August 2019.

18. More information was required to enable the board to understand community need, identify options and propose a way forward. To provide this information, further investigations have been carried out into:

· community space requirements in Howick

· the condition of 34 Moore Street

· investment required to address building issues.

To transfer a property from non-service to service requires identification of need and consideration of options

19. A decision to transfer 34 Moore Street to the service portfolio would mean an increase in community service provision. Decisions relating to decreasing or increasing community service provision are the responsibility of the Governing Body.

20. To transfer a property to service requires identification of service need, options for service delivery, assessment of investment requirements and potential funding sources (initial capital and ongoing operational funding).

Catering for growth is a strategic priority for the Howick Local Board

21. The Howick Local Board area is expected to grow from 158,556 to 189,347 by 2051 (19.5 per cent). Most of this growth is within the Flatbush area, which is 9km from the Howick Village Centre. Planning is underway for a new integrated community facility and an aquatic and recreation facility in Flatbush as part of the One Local Board Initiative.

22. The more established suburbs of Howick and Pakuranga, that are within 5km of the Howick Village Centre, are expected to grow at a slower rate than the Howick Local Board area as a whole and the Auckland region. This is illustrated in table one below.

Table one: Comparison of local, board-wide, and region-wide growth rates

	Howick/Pakuranga^{^[1]}	Howick Local Board	Auckland region
Population at 2021	114,664	158,556	1,770,704
Predicted population as 2051	128,728	189,347	2,434,568
% growth	12%	19.5%	37.5%

23. Catering for anticipated growth is a priority for the board. This is reflected in the following outcome and objective in the Howick Local Board Plan 2017:

· Our future growth is managed effectively (Outcome 2)

· Local services and infrastructure in place to meet growth (objective within Outcome 2).

Tātaritanga me ngā tohutohu

Analysis and advice

There is some unmet demand for community space in Howick

24. An investigation into community service requirements in Howick was carried out between November 2019 and February 2020. Further stakeholder interviews were carried out in May 2020 following local board feedback.

25. This investigation involved:

· building on the Howick Information Centre Review and Community Needs Assessment Report (2017)

· contacting organisations who had formally or informally indicated interest in space as referred by the board, Local Board Services and Community Leasing, to see if they still had unmet space requirements

· carrying out 24 interviews with organisations focussed on understanding community service and space requirements.

26. The investigation identified 17 community organisations that described some unmet community space needs in the Howick area. All 17 organisations provide services that align with one or more local board plan priority.

27. Common types of community spaces sought include:

· office and storage space

· large teaching/communal kitchen

· small interview/counselling rooms for private conversations

· spaces to accommodate large group activities (particularly at peak times)

· meeting rooms.

28. Managed community space and spaces suitable for galleries, workshops, youth drop-in and pre-schoolers were also mentioned.

29. The community services requirements analysis was reported back to the local board in a series of workshops held in February, April and May 2020.

There is some capacity within existing provision

30. Staff assessed the capacity of existing provision to cater for the type of community spaces being sought. It appears there is some capacity within existing provision for at least some of the spaces that groups find challenging to access. This is illustrated in the table below:

Table two: Existing supply and capacity

Access sought for:	Advice received regarding existing supply and capacity
Office and storage space	There are no vacant buildings on council’s community lease register in the local area, but there is some capacity within existing leases to share space
Teaching kitchen	The Fencibles Lounge has a large kitchen with some capacity
Small interview rooms	Provided at the Howick Information Centre with some capacity, but constraints regarding availability
Large group activity spaces at peak times	Capacity does appear limited at peak times, which is typical throughout the region
Meeting rooms	Some capacity exists in other council and community run facilities e.g. Nixon Hall and Uxbridge.

34 Moore Street is structurally unsound and requires significant investment

31. The following analysis and testing was carried out between November 2019 and February 2020 to provide a comprehensive understanding of asset requirements for 34 Moore Street:

· invasive timber testing

· detailed seismic assessment

· cost estimates.

32. Both the invasive timber testing and seismic assessment confirmed that weathertightness issues have resulted in rotting timber framing. This needs to be addressed so the building is safe to occupy.

33. The cost to address these issues and make the building habitable is estimated at $1.15 - $1.5 million. To improve the building further, and make it inviting through a full cosmetic upgrade and renewal of services, is estimated to cost $2.6 - $3.4 million.

34. The work and accompanying investment required to make the building habitable, or inviting, is summarised in the table below:

Table three: Understanding cost estimates for 34 Moore Street

Work required	Habitable (partial renewal)	Inviting (full renewal)
Wall cladding replaced, repair/replace/treat timber framing, repaint external walls, repair/repaint roof	$345,000 - $460,000
External windows and doors replaced	$380,000 - $495,000
Internal cosmetic upgrade	$285,000 - $370,000	$510,000 - $665,000
Services (e.g. mechanical, sanitary plumbing)	$85,000 - $110,000	$1.215 - $1.58 million (including electrical)
External works (e.g. paving, retaining wall)	$60,000 - $80,000	$170,000 - $220,000
Total (range)	$1.15 - $1.5 million	$2.6 – $3.4 million

35. The above cost estimates assume the existing layout and footprint of 34 Moore Street.

36. The building configuration is compatible with some of the space requirements identified, such as office and storage space, meeting rooms and small interview rooms. It does not have a large kitchen and, although there is a big basement space, it has a concrete floor that would significantly constrain the types of large group activity that could occur.

Staff have considered options for responding to unmet community space demands and their implications for 34 Moore Street

37. Four options for responding to community space needs have been identified and are outlined in the table below:

Table four: Options for responding to community space needs

Option	Response	Description	Implications for 34 Moore Street	Implications for service provision
A	Community lease	Tailor EOI process to identify community lessee/s and evaluate investment implications	Existing property is transferred to service and made habitable once lessee/s are identified	Increase
B	Community and commercial lease	Identify community lessee/s for part of the building and commercial lessee/s for the rest	Existing property is transferred to service, made attractive to commercial tenants, and clearly delineates between commercial and community space	Increase
C	Shared spaces service (preferred option)	Demand is met by procuring a service that assists groups with accessing existing space	Disposal (building and site)	No increase
D	Mixed use development	A new mixed-used development that includes housing and a community space	Existing building is demolished, and a new mixed-use development built on 34 Moore Street site	Increase

Staff consider the strongest option is a shared spaces service

38. Staff have assessed all four options for cost, strategic alignment, ease of implementation and risk. This assessment is attached to this report (Attachment A) and summarised in the below table.

Table five: Summary of options assessment

	Option A: Community lease	Option B: Community / Commercial lease	Option C: Shared spaces service	Option D: Mixed use development
Strategically aligned
Low cost to deliver services
Easy to implement
Low risk

Key: Strong alignment Moderate alignment Moderate - weak alignment Weak alignment

39. Staff have assessed the shared spaces service (option C) as the strongest because:

· there is potential within existing community buildings in Howick to meet some of the space need identified, but this requires facilitation

· it is comparatively low cost at an estimated $20,000 to $40,000 per year, depending on scope

· it involves making the most of existing provision, which strongly aligns with the key initiative in the Howick Local Board Plan 2017 to “investigate options for enabling greater community use of existing community facilities”

· this service has been successfully piloted in Albert-Eden and Puketāpapa and can be tailored to suit locally specific objectives

· requiring only operational budget, it is low risk and low complexity compared to other options.

40. The board have expressed a preference for options that increase service provision. Of these, staff have assessed the mixed-use development (option D) as the strongest option because:

· it provides the opportunity for a purpose-built community space that can be “right sized” to respond to community space requirements

· it enables housing to be developed, which is an Auckland Plan priority

· it is more cost effective than other options that increase service provision because development proceeds can be realised by council. Subject to market conditions, part of those proceeds will off-set the capital cost of creating the community space and the local board will need to fund the internal fit-out and ongoing operational costs.

Tauākī whakaaweawe āhuarangi

Climate impact statement

41. The two strongest options as assessed by staff have potential to have a positive climate impact.

42. By enabling greater utilisation of existing facilities, the shared spaces service (option C) should result in more efficient uses of space which means less buildings sitting empty or under-utilised.

43. The mixed-use development option (option D) enables extra housing close to the Howick Village Centre which has public transport connections and a range of retail and community services.

44. Emissions associated with any potential redevelopment can be minimised by development standards negotiated through a future development agreement. For example, Panuku has a policy that all residential developments are rated a minimum of Homestar 6 and includes requirements to reduce carbon emissions in commercial developments.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

45. Multiple teams within the wider council organisation have inputted into the advice contained in this report. This includes staff from Arts, Community and Events, Community Leasing, Panuku, Community Facilities, Commercial and Finance and Corporate Property.

46. Option C will primarily impact staff from Arts, Community and Events who provide the shared spaces service funded from local board Locally Driven Initiatives (LDI) budgets.

47. Option D will primarily involve Panuku as lead, assuming they receive a mandate from the committee to develop the site, and a council project team made up of staff from Service Strategy and Integration, Community Facilities and Arts, Community and Events.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

48. All options offer potential for positive local impact as they provide responses to assisting local community organisations with accessing space.

49. Option D also provides housing which will benefit future residents and potentially local businesses. The Howick Village Centre plan identifies 34 Moore Street as a strategically located site that, if developed, would provide the opportunity to support and enhance the Howick Village by offering additional residential dwellings, improved connections and well-integrated public spaces.

50. Neither options C or D involve retaining the existing building on 34 Moore Street. Although not heritage listed, the board and other members of the community have a positive association with the building and its history. Demolishing the existing building may therefore be viewed negatively by some community members.

51. The board have a preference to increase provision of community services in Howick.

52. The board do not support option C, the only option that does not increase provision, and are reluctant to meet the cost of this option because they would like the service to be delivered by council staff within existing resources.

53. There is some support from the board for option D, although for some members this was their second choice with option A or B as their first. The support for option D reflects a recognition of the significant costs associated with options A and B. Some members also saw benefit for Howick Village in supporting additional housing, provided it was well designed and of high quality.

54. Some board members expressed an interest in a portion of 34 Moore Street being used for the Howick Local Board offices. Corporate Property have advised that, due to financial constraints, they are unable to commit any budget to capital works. This includes fit-out costs.

Tauākī whakaaweawe Māori

Māori impact statement

55. No Māori organisations were referred to staff as community service providers looking for space.

56. Staff did identify and invite one local Māori service provider, Te Tahawai Marae, to meet and discuss community service requirements in the Howick and Pakuranga area. This meeting did not occur due to the COVID-19 pandemic response.

57. Staff have undertaken to provide an update to the marae on the outcome of this report to ensure their perspectives can be considered in next steps.

58. Option D provides an opportunity to apply Te Aranga design principles and work with Māori on the design of the community space.

Ngā ritenga ā-pūtea

Financial implications

59. The impact of the COVID-19 pandemic and expected economic slow-down will have a significant adverse impact on revenue to council. Asset recycling has been identified as a lever within the Emergency Budget 2020/2021 consultation document.

60. Estimated capital cost and operational budget implications for each option are outlined in Attachment A (refer to column titled “Low cost to deliver service”).

61. Option C does not require the retention of 34 Moore Street and therefore enables the building and site to be sold for development. A shared spaces service is estimated to cost about $20,000 - $40,000 and would require the board to assign their own operational budget.

62. Option D also enables the site to be sold for development, with a portion set aside for community provision. Option D would require the board to assign capital budget for fit-out and operational budget for ongoing maintenance and operational costs for the community portion of the mixed-use development. These costs would be determined during the development proposal period.

63. Option D is the most cost effective of all the increased provision options, but the requirement for community provision in the building will reduce the proceeds council can generate from selling the 34 Moore Street site. This is because the cost of the community provision will be offset from the overall development value.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

64. The following table outlines the risks and mitigations to the proposed options.

Table six: Risks and mitigations

Option/s risk relates to	Risk	Mitigation
Option C (shared services) and option D (mixed-use development)	Community opposition to demolishing existing building because of sentiment	Clearly communicate the financial reasons for making decision and the alternative response to addressing community service requirements
Option D (mixed-use development)	Involves multiple parties within the council group potentially leading to mixed communications and messaging	Key decision points, roles and responsibilities are mapped out and agreed with the board, council project team and Panuku before going out to market
	Oversupply of community space results in competition with other community facilities	Council project team works with the board to develop a scope that maximises service delivery impact within commercially attractive parameters
	Relies on a market attractive proposal to identify a development partner	Plan sequencing to market to take account of market conditions Ensure service requirements don’t compromise viability of commercial proposition
	Will take time to progress and therefore the existing building will continue to deteriorate	Continue to ensure existing building remains vacant and clearly communicate decision made about the site and next steps

Ngā koringa ā-muri

Next steps

65. The next step is for the board to report to the Finance and Performance Committee, with this report as an attachment, identifying their preferred option. This will enable the committee to decide on the future of 34 Moore Street.

66. Both options that staff have assessed as the strongest, options C and D, do not require retention of the existing building on 34 Moore Street.

67. Should the committee decide to dispose of 34 Moore Street, a next step would be to provide Panuku with the mandate to proceed with the sale and development of the site.

68. If the committee decides that increased provision is justified and supports option D, they would need to instruct Panuku to investigate development of the site for mixed use, incorporating a community portion within the future development.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Options assessment	37

Ngā kaihaina

Signatories

Author

Kathy O'Connor - Service & Asset Planning Team Leader

Authorisers

Lisa Tocker - Head of Service Strategy and Integration

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Howick Local Board

15 June 2020

Auckland Transport June 2020 monthly update to the Howick Local Board

File No.: CP2020/07069

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Howick Local Board on transport related matters in their local board area, including the Local Board Transport Capital Fund (LBTCF) and the Community Safety Fund.

Whakarāpopototanga matua

Executive summary

2. A decision is not required this month. This report provides an opportunity to highlight Auckland Transport (AT) activities in the Howick Local Board area and contains information about the following:

a) the wider context involving a summary of the strategic projects delivered in the Howick Local Board area and about Auckland Transport’s response to COVID-19

b) information about the Local Board Transport Capital Fund (LBTCF) including projects delivered in the last electoral term

c) an update on the Community Safety Fund (CSF).

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive the Auckland Transport June 2020 monthly update report.

Horopaki

Context

3. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports monthly to local boards, as set out in the Local Board Engagement Plan.

4. Monthly reporting acknowledges the important engagement role local boards play within and on behalf of their local communities.

5. Auckland Transport is currently delivering two key strategic projects in the Howick Local Board area and these are discussed within this report. Recently, the strategic environment has changed with development of the COVID-19 response. Information on Auckland Transport’s response is also provided within this report.

Auckland Transport’s response to the COVID-19 Alert Levels

6. On 13 May 2020, New Zealand’s Alert Level dropped from Level 3 to Level 2. Auckland Transport continued to work hard to support Aucklanders. Construction projects have been re-activated and public transport has returned to operating at its pre-lockdown schedules.

7. Regular business operations re-started including charging for parking, enforcement of parking, bus lanes and responding to non-emergency requests for service from the community. Approximately one third of Auckland Transport’s budget comes from these business operations. Income from these operations is critical to deliver these services.

8. Auckland Transport’s aim operating at Alert Level 2 is to return to work as quickly as possible to help kick-start economic activity and contribute to job growth recovery. Auckland Transport projects are worth hundreds of millions of dollars and they all contribute to the economy and to helping Auckland recover.

Public transport at Alert Level 2

9. After moving to Alert Level 2, public transport returned to its pre-lockdown schedules. It also stopped being free. While schedules have returned to normal, Auckland Transport requests those who are travelling on public transport to avoid travelling at peak times unless it is necessary, this helps to ensure that two metres of physical distancing between staff and customers is maintained.

10. Auckland Transport has taken numerous measures to help keep customers safe on our network and maintain effective and safe public transport services for our customers, these include:

a) our AT Mobile app now indicates the available capacity that is on a bus or train service at any given time, so customers will know if two metre distancing will be achievable before they board

b) public transport is being cleaned regularly and we have enhanced our cleaning regime to include antimicrobial protection fogging of facilities and our fleet, which uses compressed air to project chemical solutions to disinfect microorganisms suspended in the air as well as sanitising surfaces. See a video of some of our cleaning here: https://www.youtube.com/watch?v=xpAHT7gpQRI

c) people must continue to use the rear door to get on and off the bus. This is to ensure everyone is kept as safe as possible by minimising physical contact between customers and the bus drivers. Customers who use a wheelchair or other mobility device or require driver assistance can still use the front door of buses. This also applies to vision impaired customers – we ask drivers to assist them through the front door.

11. The number of people using public transport in Auckland rose quickly from 126,000 on Monday 18 May to 148,000 on 27 May 2020.

12. Operating at Alert Level 2 means public transport is managing with physical distancing restrictions reducing seating capacity to around 43 per cent. Maintaining safe social distancing within buses and trains may mean that drivers need to leave passengers behind if the bus, train or ferry reaches the maximum capacity.

13. This measure can be problematic during school travel and Auckland Transport is working with schools to help manage the student travel and not crowd onto public transport. Auckland Transport, along with its rail operator Transdev, has set some guidelines for coping with the after-school rush on the rail network. Where there are high numbers of school pupils, staff are directing children to an area on the train away from other customers.

Discounted off peak fares

14. Public transport is vital to Auckland’s economic viability, it provides lower cost transport, reduces the need for car parking and reduces congestion on the roads. Encouraging people to make use of it contributes to Auckland’s recovery.

15. Auckland Transport is discounting fares on buses and trains to encourage more people to travel during the day rather than at peak times. Throughout June 2020, there will be a 30 per cent discount on AT HOP rates for adults who travel on weekdays after 9am and before 3pm. The discount also applies after 6.30pm, until the end of service, Monday to Friday only.

16. The new fares aim to encourage more people to use buses and trains at off-peak times when there are fewer passengers on public transport.

17. During Alert Level 2, Auckland Transport's buses and trains can carry only around 43 per cent of their usual passenger capacity. Auckland Transport needs to ensure that safe physical distancing can be maintained. Auckland Transport aims to encourage more people to travel outside the busiest peak periods. The discounted fares are an incentive to those who may be able to change their schedules by starting and finishing work later in the day.

18. Auckland Transport wants people to feel safe using public transport and this measure helps manage physical distancing on public transport.

19. This is an opportunity for Aucklanders who are able to work more flexibly, to trial it for the month. It does have a real impact on our public transport and road network and Aucklanders travel choices might change with this discount. A recent study in Melbourne showed that between 4 – 7 per cent of people changed from peak to off-peak travel when offered a 30 per cent discount. A shift of this size would help manage the current problem. The Melbourne study was conducted before the COVID-19 pandemic so the expectation is that this scheme is likely to have higher results in Auckland.

20. In the longer-term encouraging people to travel after 9am could reduce the need for additional buses at peak times. Under pre-COVID-19 conditions, a 5 per cent peak shift would offset the need to add around 25 to 50 buses to the fleet of 1300.

Social distancing in town centres at Alert Level 3

21. Recently, central government announced funding for Auckland Transport to modify footpaths to make more space allowing people more room to social distance. The modification involves temporary removal of parking spaces then using cones and signage to widen footpaths.

22. Auckland Transport installed 12 km of pop-up spaces to ensure there was enough room in busy locations such as Tamaki Drive, Ponsonby Road and Queen Street for people to safely carry out physical distancing as part of their efforts to unite against COVID-19.

23. Auckland Transport discussed modifying Howick Village in this manner with the local board but it did not support the idea. Auckland Transport listened, and are no longer planning temporary wider footpaths in the area.

Airport to Botany - Rapid Transport Network (RTN)

24. Airport to Botany – Rapid Transport Network (RTN) is a public transport route that has very frequent services, separate from road traffic, at least every 15 minutes and more frequently during peak hours. Some examples of RTNs are the rail network and the Northern Busway. This strategic project aims to create a RTN linking the Airport and Botany.

25. Project work continues on completing the business case. There is little activity to report on within the Howick Local Board area, the early works around Puhinui Station have restarted. Figure One illustrates a map of these works whilst not in the Howick Local Board area contributes to the development and progress of this project.

Figure one – Airport to Botany RTN early works

26. The next step is confirmation of the proposed business case by Waka Kotahi NZ Transport Agency. Once confirmed, development of a more detailed plan will commence and Auckland Transport will continue to update the local board as the project progresses.

AMETI - Eastern Busway

27. The AMETI - Eastern Busway is Auckland Transport’s biggest project. It is worth $1.4 billion and is New Zealand’s first urban busway. The busway provides congestion free bus only lanes for commuters from Botany to Panmure.

28. Works have re-started after the site was shut down during Alert Level 4 and the project is progressing as planned.

29. Stage One construction is advancing with work operating again in all sites within the project areas. Major works are planned in the coming weeks moving eastbound traffic off Pakuranga Road and onto the new busway to enable utility work to take place.

30. This will cause a significant change to the road layout and we expect some delays and impacts while the public become familiar with this new traffic plan. The new road layout will be in place until late 2020. More information will be provided once the final traffic plan is confirmed.

31. Under Alert Level 4 background planning and other work that could be progressed from home continued. An updated delivery strategy for Stages 2,3 and 4 of the project using an alliance model was discussed with key political stakeholders on 24 April 2020. It outlines the procurement approach, key timelines plus the design, consent and construction principles for the project.

32. A Registration of Interest (ROI) to join Auckland Transport in an alliance to design and construct the remainder of the AMETI - Eastern Busway was released to the construction industry in early May 2020. An alliance involves a group of public sector and private sector organisations joining in consortium to deliver a very large project.

33. An alliance structure encourages members to work together throughout planning and construction. The members also share risk incentivising members to deliver the best possible solutions at the best prices. This creates efficiencies and allows for innovation which maximises value for money. The system has been used successfully both in Auckland and across New Zealand. The Waterview Tunnel is an example of a large project built in Auckland using an alliance model.

34. The ROI was successful; three consortiums of design, construction and planning specialists registered their interest and will progress through the formal procurement process with Auckland Transport. As per previous timelines, Auckland Transport expects to announce the final structure of the alliance by late 2020.

35. A detailed update of construction activity will be provided to the local board at a workshop in July 2020.

Community Safety Fund (CSF)

36. The CSF delivers a total of $20 million over two years distributed across all 21 local boards. It is strictly for road safety initiatives. It is designed to deliver safety projects identified by the local board and ward councilors.

37. A local board’s share of the fund is based on a formula that assesses the number of deaths and serious injuries in that area. The Howick Local Board’s share of the CSF is $985,896.

38. Howick Local Board has two CSF projects and progress is reported below:

a) Botany Downs Secondary College Crossing Point – The project to improve crossing facilities for Botany Downs Secondary College students crossing Chapel Road, is progressing and initial investigation including a first design is finished and internal consultation is underway. The project team is continuing preparation to conduct external consultation and the timeframe for this is yet to be confirmed.

b) Flatbush School Road Temporary Pedestrian Bridge – Building a temporary bridge over the Flat Bush Culvert (on Flatbush School Road) is progressing and the contract for design and construction of the new timber pedestrian footbridge and connecting footpaths and cycle paths is underway. As the design progresses, further updates will be provided including construction timeframes.

Tātaritanga me ngā tohutohu

Analysis and advice

39. This section of the report contains information about local projects, issues and initiatives. It provides summaries of the detailed advice and analysis provided to the local board during workshops and briefings.

Local Board Transport Capital Fund

40. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

a) be safe

b) not impede network efficiency

c) be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

41. The fund allows local boards to build transport focused local improvements in their areas. In this electoral term, the local board has approximately $7.8 million of LBTCF to spend.

42. At its meeting on 20 April 2020 the Howick Local Board resolved (resolution HW/2020/47) the following in relation to the Howick Local Board Transport Capital Fund Decisions:

That the Howick Local Board:

a) request Auckland Transport investigate the following projects and provide rough orders of cost for:

i) options for a section of The Parade (between Laings Road and Whitcombe Road) at Bucklands Beach to provide better pedestrian safety, for example a one way system, within a budget envelope of up to $3,000,000

ii) installing speed indicator variable message signs (VMS) on Point View Drive

iii) installing an information plinth at Half Moon Bay, and potentially other locations

iv) building a better walking route between the Half Moon Bay Ferry Terminal and the coastal walkway in front of the Bucklands Beach Yacht Club.

b) request Auckland Transport provide options to utilise up to $4,000,000 of the Local Board Transport Capital Fund to deliver projects identified in the Howick Walking and Cycling Plan, following advice from Community Facilities and prioritised as follows:

i) maximise pedestrian and cycling connectivity to public transport and employment hubs and schools

ii) speed of delivery

iii) as recommended in the Howick Walking and Cycling Plan.

c) Note $3,000,000 unspent of the Local Board Transport Capital Fund reserved in anticipation of recommendations of projects from the Steering Group on the Howick Village Centre Plan.

43. The following table provides a summary of what the board has requested from Auckland Transport in relation to the Local Board Transport Capital Fund.

Table one – Local Board Transport Capital Fund Summary

Project	Description	Traffic Light	Approximate Funding (as at 1 June 2020)
Howick Walking and Cycling Plan	Deliver part of the Howick Walking and Cycling Plan		Up to $4 million proposed
Howick Village Centre Plan	Upgrade Howick Village delivering all or part of the Howick Village Centre Plan		$4.4 million allocated
Bucklands Beach one-way and pedestrian improvements	Test feasibility of one-way system again and re-cost the pedestrian improvements for the area proposed in 2015		Up to $ 2 million
Information plinth at Half Moon Bay	Building an information plinth at Halfmoon Bay to provide information about the local area to tourists		Cost not reported
Flashing ‘slow down’ signs on Point View Drive	Installing flashing ‘slow down’ signs on Point View Drive		Cost not reported
Half Moon Bay walkway	Building a walkway from Half Moon Bay ferry terminal across the car park that links up with the Rotary walkway allowing people to walk easily between Bucklands Beach and the terminal.		Cost not reported
Notes: A RAG (Red, Amber, Green) status is used to summarise the status of projects. The colours are used as follows: Green – Project progressing on time and on budget Amber – An issue has been identified that may need to be resolved Red - A major issue has been identified that needs to be resolved
Detailed Notes
Howick Walking and Cycling Plan On 28 May 2020 officers reported to the board providing four options for delivering up to $4 million worth of work on the Howick Walking and Cycling Plan. The options were workshopped by members with staff and when this report was written, were under consideration.
Other projects Auckland Transport are investigating feasibility and developing options and potential costs for the remainder of the projects and will report back to the board on 18 June 2020.

44. The next steps in the LBTCF timeline is Auckland Transport plan to provide a rough order of costs and feedback on the requested projects to the local board in June 2020.

45. This information can be used by the local board to make an informed decision on prioritising and allocating funds to either:

a) approve construction of projects costing less than $300,000; or

b) approve detailed design for complex projects costing more than $300,000.

New electronic message sign on Te Irirangi Road

46. In February 2018 Auckland Transport invited community feedback on a proposal to install an electronic message sign on Te Irirangi Drive in East Tamaki. The sign will provide real-time travel updates, and help to improve event management and incident management. See Figure two.

47. The original plan was to build the sign in July 2018, which did not occur because of an issue with supply and shipment of the sign. Auckland Transport has now received the sign and is ready to build. The updated plan for construction of this sign will be built between June – December 2020. Contractors will send notification to residents or businesses affected by works 48 hours before the work begins. We may need to delay the work or make other plans if the weather is poor or the contractor changes.

Figure two: Location of new visual message sign on Pakuranga Road

Tauākī whakaaweawe āhuarangi

Climate impact statement

48. Auckland Transport engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Auckland Council’s priorities.

49. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

50. To this end, Auckland Transport’s Statement of Intent contains three performance measures:

Table two: Climate Impact Measures

Measure	2019/20	2020/21	2021/22
Number of buses in the Auckland bus fleet classified as low emission	5	25	55
Reduction in CO2 (emissions) generated annually by Auckland Transport corporate operations (from 2017/18 baseline)	7%	9%	11%
Percentage of Auckland Transport streetlights that are energy efficient LED	56%	66%	76%

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

51. During this reporting period Auckland Transport continued to work with Auckland Council’s community facilities team to identify un-funded council projects such as sections of the Howick Walking and Cycling Network Plan that may be considered for LBTCF funding.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Auckland Transport consultations

52. Over the last reporting period, Auckland Transport liaised with the local board on two local projects, a summary is included as Attachment A.

Tauākī whakaaweawe Māori

Māori impact statement

53. There are no specific impacts on Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi-and its broader legal obligations in being more responsible or effective to Māori. Our Maori Responsiveness Plan outlines the commitment to with 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

54. This report does not have any financial implications that have not already been reported.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

55. The proposed decision to receive the report has no risks. Auckland Transport has risk management strategies in place for all of its projects.

56. Auckland Council is currently consulting on its Emergency Budget 2020/2021 and we will have more certainty on the impacts to the AT programme when the budget is adopted in July 2020.

57. Our capital and operating budgets will be reduced through this process. Some projects we had planned for 2020/2021 may not be able to be delivered, which will be disappointing to communities that we had already engaged with. Both the Community Safety Fund and the Local Board Transport Capital Fund may be impacted by these budget reductions.

Ngā koringa ā-muri

Next steps

58. Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Summary of Consultation Information	49

Ngā kaihaina

Signatories

Author

Ben Stallworthy – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Howick Local Board

15 June 2020

Draft Howick Local Board Plan 2020

File No.: CP2020/06751

Te take mō te pūrongo

Purpose of the report

1. To approve the draft Howick Local Board Plan 2020 and statement of proposal for public consultation.

Whakarāpopototanga matua

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption by 31 October 2020 of the year following an election and uses the special consultative procedure (SCP) to engage with their communities.

3. The consultation period for the SCP will take place from 13 July to 13 August 2020.

4. The draft Howick Local Board Plan 2020 has been developed using feedback obtained before COVID-19. There is a risk in approving the draft Howick Local Board Plan 2020 for public consultation while the full social and economic effects of COVID-19 on the community are not yet determined.

5. The consultation process will seek the views and aspirations of the public to inform the final plan.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) adopt the draft Howick Local Board Plan 2020 in Attachment A and the statement of proposal in Attachment B for public consultation using the special consultative procedure.

b) delegate authority to the Chairperson and/or other nominated member(s) of the Howick Local Board to approve final changes to the draft Howick Local Board Plan 2020 and statement of proposal.

c) note the localised special consultative procedure communications plan in Attachment C and special consultative procedure engagement plan in Attachment D.

d) delegate authority to the Chairperson and/or other nominated member(s) to approve the type of engagement events to take place, the number of events and the dates of the engagement events.

e) delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan:

· local board members and chairperson

· General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

· any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

f) agree in principle to hold an additional local board meeting to adopt the final Howick Local Board Plan 2020 between 26 October to 13 November 2020.

Horopaki

Context

6. The Local Government (Auckland Council) Act 2009 states that each local board must:

· adopt their local board plan by 31 October of the year following an election

· use the special consultative procedure (SCP) to engage with their communities.

7. Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

8. The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

Timeframes

9. The consultation period for the local board plans was due to be held in June and July 2020. The implementation of COVID-19 alert levels 3 and 4 required a change in the direction of the draft plans to ensure they responded to the effects of COVID-19. Restrictions on public gatherings also required a shift in planning how engagement events could occur. Planning for these took time, which has forced the consultation period to be moved to July and August 2020.

10. Section 83 of the Local Government Act 2002 requires the consultation period to be a minimum of one month. The COVID-19 Response (Further Management Measures) Legislation Act 2020, which came into force on 16 May 2020, permits a council to modify its SCP and conduct a shorter period of consultation than one month (but no less than seven days).

11. The threshold for a council being able to modify its consultation period under this Act is high. According to the Act, a council can only take a modified approach to “the extent that it is satisfied to do is necessary or desirable to support measures taken to contain or mitigate the outbreak of COVID-19 or its effects, including, without limitation, by addressing the impacts and consequences of the outbreak for any aspect of the well-being of the community”.

12. While it may be possible to shorten the consultation period, it is important that the community is given a reasonable time of one month to provide feedback on the draft plan in which to indicate their priorities and aspirations.

13. Whilst every effort will be made to adopt the Howick Local Board Plan 2020 in October 2020, the unavoidable change to the dates of the consultation period may require a small extension of time. This is to ensure the local board has sufficient time to consider the submissions received.

14. It is recommended that a provision be made for an additional local board meeting to adopt the final plan during the weeks of 26 October to 13 November 2020, should it be required. Adoption of the final plan will be no later than 30 November 2020.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The draft Howick Local Board Plan 2020 (Attachment A) has been developed by considering:

· previous community engagement, including engagement on the 2017 Howick Local Board Plan, 2018-2028 Long-term Plan and prior annual plans

· the uncertainty of the impact of COVID-19 on Auckland Council’s budget and service levels

· subject matter expert advice from council and other council organisations

· mana whenua and mataawaka views via a hui held at Ngāti Otara Marae in January 2020.

16. Targeted consultation was also undertaken in January to April 2020 through various activities with local community groups.

17. The draft Howick Local Board Plan 2020 has been developed while the impacts of COVID-19 are not yet fully determined. It is possible that some of the aspirations and desires may need to change as a result.

Key features

18. Key features of the draft Howick Local Board Plan 2020 include:

· six outcomes:

1. People in our communities feel safe, engaged and connected;

2. Well-planned public spaces that support active, healthy and sustainable lifestyles;

3. Heritage, local arts and cultural diversity are valued;

4. Our natural environment is protected, restored and enhanced;

5. A prosperous local economy supporting business growth and opportunity; and

6. Effective and accessible transport choices.

· key features include:

o build capacity of community groups and empower them to co-deliver projects with Auckland Council;

o further develop our many parks, beaches and marine environment as play spaces for more people to enjoy;

o display diversity of cultures through built form, spaces and places;

o support and expand the number of environmental programmes and initiatives being delivered by community-based groups; and

o support local business

Statement of proposal

19. The use of the SCP requires the local board to approve an accompanying statement of proposal (refer Attachment B). This document provides financial context and an outline of how the public can provide input through the SCP.

Engagement plan for the SCP

20. The consultation period will run from 13 July to 13 August 2020.

21. The communications plan (Attachment C) aims to show Aucklanders how they can input into the plans and help shape the future of the places where they live by engaging in the SCP.

22. The COVID-19 alert system has certain restrictions on public gatherings, which has varying implications for consultation under the SCP.

23. The engagement plan (Attachment D) describes the type of engagement events and activities to take place.

24. Due to the uncertainty of knowing which COVID-19 alert level Aucklanders will be under at the time of the consultation period; it is not possible to confirm all details of engagement events, digital and online platforms at this time.

Consultation documentation and translations

25. To support Aucklanders to be able to provide feedback in a way that suits them, information will be provided online and in hard copy.

26. Hard copies and feedback forms will be available at libraries, service centres and local board offices subject to being open, or on request by calling 09 301 0101 or the Howick local board office on 09 572 0148.

27. The draft local board plan will be available to view online at www.akhaveyoursay.nz.

28. To enable a wide reach across the diverse communities, the feedback form and sections of the draft plan will be translated into simplified Chinese, Korean and Hindi. The sections to be translated are the outcomes with a brief description, the objectives and initiatives.

Methods for obtaining feedback

29. Feedback will be gathered through the events described below. These may be subject to change depending on the rules and requirements around COVID-19 alert levels:

· Have Your Say face-to-face engagement events (spoken interaction)

· online submission via www.akhaveyoursay.nz

· written submissions, for example pro formas and letters received by post or email

· verbal submission through telephone by calling 09 301 0101 or the Howick local board office on 09 572 0148

· social media comments which are in scope of the engagement, although people will be encouraged to go to the online form to make a formal submission

· partnerships with community partners to obtain feedback from our diverse communities.

Processing feedback

30. Feedback will be analysed and collated for local board members to consider prior to making decisions on the final local board plan.

Table One: Decision making process

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. The draft Howick Local Board Plan 2020 reflects the impacts of predicted climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

32. The plan includes Outcome 4 Our natural environment is protected, restored and enhanced, which includes specific objectives related to:

· empowering the community to take environmental action;

· protecting and enhancing our unique coastline;

· protecting the mauri (lifeforce) of our awa (waterways); and

· protecting and enhancing our large natural areas.

33. Outcome 2 Well-planned public spaces that support active, healthy and sustainable lifestyles also includes specific initiatives related to:

· advocating for the use of eco-friendly and environmentally sustainable building methods for the Flat Bush Aquatic Centre and the Flat Bush Community Centre and Library; and

· promoting sustainable waste reduction initiatives and programmes.

34. The impact on the climate from the process of engagement has been considered. Digital feedback will be encouraged where possible, and printing of hard copies will be limited. The ability to provide feedback from any location reduces the need to travel to a specific location.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. The approval of the draft Howick Local Board Plan 2020 for public consultation will provide the local board with feedback on the communities’ aspirations on the direction the local board intends to take. Planning and operational areas of the council have taken part in the development and review of the draft plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36. The local board’s views have informed the development of the draft Howick Local Board Plan 2020 through a series of workshops from November 2019 to May 2020.

Tauākī whakaaweawe Māori

Māori impact statement

37. In January 2020 a letter was sent to all iwi authorities inviting participation in local board discussions to ensure key messages were captured early in the planning process.

38. Staff engaged with mana whenua and mataawaka in January 2020 to seek their general views and values at a hui at Ngāti Otara Marae.

39. The local board has also considered existing feedback on several matters from mana whenua and mataawaka.

Ngā ritenga ā-pūtea

Financial implications

40. Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plans inform this process.

41. The total engagement budget is $12,000 per local board, which is provided for in the Local Board Services group budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. There is a risk in approving the draft Howick Local Board Plan 2020 for public consultation while the full social and economic effects of COVID-19 on the community are not yet determined. The consultation process will seek the views and aspirations of the public to inform the final plan.

Ngā koringa ā-muri

Next steps

43. Following approval, the draft Howick Local Board Plan 2020 and statement of proposal will be available for public consultation from 13 July to 13 August 2020.

44. Details of specific engagement events will be finalised as part of this process.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Draft Howick Local Board Plan 2020 (Under Separate Cover)
b ⇩	Statement of Proposal	57
c ⇩	Communications Plan	61
d ⇩	Engagement Plan	65

Ngā kaihaina

Signatories

Author	Ian Milnes - Senior Local Board Advisor Howick
Authoriser	Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

No.	Title	Page
a ⇨	Howick Local Economic Overview 2019 report (Under Separate Cover)

Howick Local Board

15 June 2020

Approval for a new road name at 31 & 33 Abercrombie Street, Howick

File No.: CP2020/06736

Te take mō te pūrongo

Purpose of the report

1. To seek approval from Howick Local Board to name a new private road, being a commonly owned access lot, created by way of a subdivision development at 31 & 33 Abercrombie Street, Howick.

Whakarāpopototanga matua

Executive summary

2. Auckland Council’s road naming guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. On behalf of the developer, Phoebe McNaught from Cato Bolam Ltd (the Applicant’s agent) has proposed the names presented in the table below for consideration by the local board.

Table One: Proposed road names

Order of preference	Proposed Name	Road Type
Applicant’s preferred name	Pihi	Way
First alternative	Panoni	Lane
Second alternative	Karl Laurenson	Lane

4. Any of the three proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Mana whenua were also consulted.

5. The proposed name ‘Panoni Lane’ was suggested by Ngāi Tai ki Tāmaki following mana whenua consultation undertaken by the applicant.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the name Pihi Way for the new private road created by way of subdivision at 31 & 33 Abercrombie Street, Howick, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60346020, SUB60346022 and LUC60346021).

Horopaki

Context

6. Resource consent reference BUN60346020 (including subdivision consent SUB60346022) was issued in February 2020 for the construction of 31 residential freehold lots and one commonly owned access lot (COAL).

7. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the COAL requires a road name because it serves more than five lots.

8. Site and location plans of the development are included in this report as Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

10. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area;

· a particular landscape, environmental, or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

11. The Applicant has proposed names around two local themes:

i) the theme of ‘change’, to reflect the change to the land that this new development will bring. Ngāi Tai ki Tāmaki ‘s suggested name also reflects this theme.

ii) the ancestral link for the family that has owned the land for two generations.

12. The Applicant’s proposed names and meanings are set out in the table below:

Table two: Proposed names and meanings

Proposed Name	Meaning
Pihi Way (Applicant Preferred)	Māori word meaning: (verb) beginning to grow
Panoni Lane (first alternative)	Māori word meaning: (verb) the process of transformation/change. Suggested by Ngāi Tai ki Tāmaki
Karl Laurenson Lane (second alternative)	Karl Laurenson migrated to New Zealand from Samoa circa 1941. He and his wife purchased the site in 1950. Karl was a carpenter, and started building the house in 1959. Karl's interest first and foremost were family, (including extended family), church and preserving their Samoan culture. He was heavily involved at a deacon of the Pacific Islanders' Presbyterian Church in Newton and helping migrant families to find homes, jobs etc. He was also heavily involved in the construction of a number of Pacific Island churches in Auckland - all of which had significant cultural practices to honour the carpenter and his wife for their contribution.

13. The names proposed by the Applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region.

14. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

15. ‘Way’ and ‘Lane’ are acceptable road types for the new private road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

16. All 11 relevant local iwi groups were written to (via email) and invited to comment, with only one iwi group responding. Ngāi Tai ki Tāmaki commented that they prefer to see more Māori names, and suggested Panoni Lane, which has been included as the first alternative of proposed names by the Applicant. No other iwi provided responses or comments. It is therefore implied that no other iwi were opposed to the use of any of the proposed names in this location for this small private road.

17. Permission from relatives has been obtained for the use of the name Karl Laurenson, who is deceased.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21. The naming of roads is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity. To aid local board decision making, the Auckland Council Road Naming Guidelines include:

· the objective of recognising ancestral linkages to areas of land by engagement with mana whenua and the allocation of road names as appropriate and a principle that Māori road names are actively encouraged, and;

· an agreed process to enable mana whenua to provide timely feedback on all proposed road names in a manner they consider appropriate.

The road names proposed in this report have been provided to all relevant mana whenua for consideration through council’s central facilitator. Where feedback has been received, this has been included in this report.

22. Two Māori road name options have been proposed.

Ngā ritenga ā-pūtea

Financial implications

23. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

25. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by local councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	79
b ⇩	Location Plan	81

Ngā kaihaina

Signatories

Author

Andrea Muhme - Planner

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Howick Local Board

15 June 2020

New ground lease to Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa at 50 The Parade, Bucklands Beach

File No.: CP2020/03458

Te take mō te pūrongo

Purpose of the report

1. To grant a new ground lease to Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa at 50 The Parade, Bucklands Beach.

Whakarāpopototanga matua

Executive summary

2. Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa, formerly New Zealand Playcentre Federation Inc seeks a new ground lease for the land occupied by the tenant-owned building at 50 The Parade, Bucklands Beach.

3. The operative lease agreement expired 31 July 2019, with all renewal rights exercised. The lease has continued to roll over on a month-by-month basis on existing terms and conditions until the lease is terminated or a new lease formalised.

4. Community groups who own their buildings have an automatic right to apply for a renewal of the lease in accordance with the Community Occupancy Guidelines 2012.

5. The activities of the trust align with the permitted activities on the reserve as a local purpose (community buildings) reserve. There is no departure from the lands intended use.

6. The site plan and lease area is included in this report as Attachment A.

7. The Community Outcomes Plan (COP) for Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa (Bucklands Beach) will be appended as a schedule to the ground lease agreement and is included in this report as Attachment B.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) grant a new ground lease to Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa on the land delineated in red and legally described as Lot 1 DP 16356 (Attachment A), subject to the following terms and conditions:

i) term – 10 years commencing 1 April 2020 with one 10 year right of renewal with a final expiry date of 31 March 2040

ii) rent – $1.00 plus GST per annum if requested

iii) approve the Community Outcomes Plan to be appended as a schedule to the ground lease agreement

iv) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

Horopaki

Context

8. The lease for the playcentre has fully expired and a new lease is required to formalise their occupation of the land.

9. The Howick Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Land and building

10. The land occupied by the trust is legally described as Lot 1 DP 16356 contained in NA67B/770 and held in fee simple by Auckland Council as a classified local purpose (community buildings) reserve.

11. The tenant-owned building is well maintained, and the trust has a comprehensive maintenance schedule in place. The facility is a purpose built playcentre with dedicated spaces for babies. The building and lease footprint occupy approximately 988 square metres (more or less).

12. The grounds are well-maintained and child-proofed for safety. The leased area is fully fenced with multiple entry and exit points.

13. The operative lease agreement expired 31 July 2019, with all renewals exhausted. The lease has continued to roll over on a month-by-month basis on existing terms and conditions until the lease is terminated or a new lease formalised.

Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa

14. The Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa is registered as a Charitable Trust under the Charitable Trusts Act 1957.

15. The trust has operated in the Howick and Pakuranga area since the 1960s, having first operated at the Bucklands Beach War Memorial Hall before moving to this site in 1992.

16. The purpose of the trust is to provide early childhood education from birth to six years. The playcentre is a parent-led early childhood education service which also provides education and support for members.

17. The Bucklands Beach branch supports between 23-25 families annually and is managed by part-time volunteers and three part-time paid staff.

18. The trust operates five days a week as a playcentre and runs additional “SPACE” sessions for first-time mothers and their babies. The SPACE sessions are designed to connect new parents and to explore parenting and children’s development in a safe, facilitated environment.

19. As the facility is purpose-built as a playcentre, the trust advises that it is not suitable to be used by other community groups. Staff are supportive of this view.

Tātaritanga me ngā tohutohu

Analysis and advice

20. Auckland Council’s Community Occupancy Guidelines 2012 sets out the criteria for community occupancy agreements.

21. In accordance with the guidelines, the recommended lease term for a tenant-owned building is 10 years, with one right of renewal for a further 10 years.

22. However, local boards have discretion to grant an alternative term to community groups, provided it aligns to one of the terms contained in the Auckland Council’s Community Occupancy Guidelines of 2012.

23. The Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa satisfies the required criteria specified for a new lease in the following ways:

i) it is a registered charitable trust

ii) it has complied with the terms of the operative lease agreement

iii) it has a history of delivering its services to the local community

iv) the playcentre is managed appropriately, as evidenced by the extent of use and wide range of service offerings

v) the group has all necessary insurance cover, including building and public liability insurance in place

vi) the financial accounts provided indicate that its funds are sufficient to meet its liabilities and are being managed appropriately.

24. Public notification of the intent to grant a new lease is not required, as the land is a classified local purpose reserve under the provisions of the Reserves Act 1977, and the activity conforms to the classification.

25. Staff recommend that a new ground lease agreement be granted for 10 years, with one right of renewal for a further 10 years.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. The designated impact level of the recommended decision on Green House Gas emissions is “no impact” because the proposal continues an existing activity and does not introduce any new sources of emissions.

27. The leased area sits within an area predicted to be covered by flooding as a result of a 1-in-100-year coastal storm inundation event. This potential event is mitigated as the tenant’s building and assets are insured for this risk.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. Staff have engaged with various internal council stakeholders including Service, Strategy and Integration, Parks and Places Specialist and Parks, Sport and Recreation to obtain feedback on the proposed new lease to the trust. No objections were received.

29. The proposed new ground lease to the trust has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this memorandum’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. This item is on the Community Leasing Work Programme for 2019/2020.

31. This item was discussed with the local board through a memorandum that was circulated to all elected members to comment and provide feedback.

32. Engagement with elected members was undertaken between 24 January to 10 February 2020. No objections to the proposed new lease were received.

33. As there is no proposed change in activity on the land, staff do not foresee that there will be a significant local impact by granting the new ground lease agreement.

34. The recommendations within this report fall within the local board’s delegated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tauākī whakaaweawe Māori

Māori impact statement

35. Staff engaged with mana whenua at the monthly mana whenua forum held on 28 August 2019 to seek feedback on the proposed new lease to the trust. No objections were raised at the forum.

36. In accordance with Section 4 of the Conservation Act 1987, council staff formally engaged with mana whenua who have an interest in the Howick Local Board area on the proposed new lease.

37. Iwi engagement was undertaken between 25 November to 23 December 2019 with the iwi groups identified as having an interest in land in the Howick Local Board area.

38. No objections to the proposed ground lease agreement were received.

39. There are no changes to the use or operational activities being conducted on the land.

Ngā ritenga ā-pūtea

Financial implications

40. There are no direct costs to council associated with granting a new ground lease.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. Should the ground lease not be granted, the trust’s ability to provide its services to the community will be severely compromised, which in turn will have a negative impact on local board outcomes.

Ngā koringa ā-muri

Next steps

42. Subject to the local board granting a new community lease, council staff will work with the Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa to formalise the lease documents.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan and Lease Area (Bucklands Beach)	87
b ⇩	Community Outcomes Plan (COP) for Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa (Bucklands Beach)	89

Ngā kaihaina

Signatories

Author

Tony Setefano - Community Facilities Graduate

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Howick Local Board

15 June 2020

New ground lease to Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa at Cockle Bay Domain, 17R Pah Road, Cockle Bay

File No.: CP2020/03469

Te take mō te pūrongo

Purpose of the report

1. To grant a new ground lease to Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa at Cockle Bay Domain, 17R Pah Road, Cockle Bay.

Whakarāpopototanga matua

Executive summary

2. Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa formerly New Zealand Playcentre Federation Inc seeks a new ground lease for the land occupied by the tenant-owned building at 17R Pah Road, Cockle Bay Domain.

3. The operative lease agreement commenced on 1 December 2008 and expired 30 November 2018. The lease has continued to roll over on a month-by-month basis on existing terms and conditions until the lease is terminated or formalised.

4. Community lease groups who own their buildings have an automatic right to apply for a renewal of the lease in accordance with the Community Occupancy Guidelines 2012.

5. The activities of the trust align with the permitted activities on the reserve as a local purpose (site for playcentre) reserve. There is no departure from the lands intended use.

6. The site plan and lease area is included in this report as Attachment A.

7. The Community Outcomes Plan (CoP) for Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa (Cockle Bay) will be appended as a schedule to the ground lease agreement and is included in this report as Attachment B.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) grant a new ground lease to Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa on the land delineated in red and legally described as Part Lot 147 DP 16751 on SO 55616 (Attachment A), subject to the following terms and conditions:

i) term – 10 years commencing 1 April 2020 with one 10 year right of renewal with a final expiry date of 31 March 2040

ii) rent – $1.00 plus GST per annum if requested

iii) approve the Community Outcomes Plan to be appended as a schedule to the ground lease agreement

iv) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

Horopaki

Context

8. The lease for the playcentre has fully expired and a new lease is required to formalise their occupation of the land.

9. The Howick Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Land and building

10. The trust has an operative ground lease over a portion of Cockle Bay Domain.

11. The land occupied by the Trust is legally described as Part Lot 147 DP 16751 on SO 55616 and contained in Part NA375/17 (Part-Cancelled) and held by the Crown through DOC vested in Auckland Council, in trust, as a local purpose (site for playcentre) reserve.

12. The tenant-owned building is well maintained, and the trust has a comprehensive maintenance schedule in place. The facility is purpose-built as a playcentre with dedicated spaces for babies. The building and lease footprint is approximately 1040 square metres (more or less).

13. The grounds are well-maintained and child-proofed for safety. The leased area is fully fenced with multiple entry and exit points onto the reserve and street.

14. The operative lease agreement commenced 1 December 2008 and expired 30 November 2018. The lease has continued to roll over on a month-by-month basis on existing terms and conditions until the lease is terminated or formalised.

Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa

15. The Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa is registered as a Charitable Trust under the Charitable Trusts Act 1957.

16. The trust has operated in the Howick and Pakuranga area since the 1960s.

17. The purpose of the trust is to provide early childhood education from birth to six years. The playcentre is a parent-led early childhood education service which also provides education and support for members.

18. The Cockle Bay branch is managed by part-time volunteers supporting between 20 to 25 families annually.

19. The trust operates five days a week as a playcentre and runs additional “SPACE” sessions for first-time mothers and their babies. The SPACE sessions are designed to connect new parents and to explore parenting and children’s development in a safe, facilitated environment.

20. As the facility is purpose-built as a playcentre, the trust has advised that it is not a suitable site to be used on an ad-hoc basis by other community groups. Staff are supportive of this view.

Tātaritanga me ngā tohutohu

Analysis and advice

21. Auckland Council’s Community Occupancy Guidelines 2012 sets out the criteria for community occupancy agreements.

22. In accordance with the guidelines, the recommended lease term for a tenant-owned building is 10 years, with one right of renewal for a further 10 years.

23. However, local boards have discretion to grant an alternative term to community groups, provided it aligns to one of the terms contained in the Auckland Council’s Community Occupancy Guidelines of 2012.

24. The Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa satisfies the required criteria for a new lease in the following ways:

i) it is a registered charitable trust

ii) it has complied with the terms of the operative lease agreement

iii) it has a history of delivering it’s services to the local community

iv) the playcentre is managed appropriately, as evidenced by the extent of use and wide range of service offerings

v) the group has all necessary insurance cover, including building and public liability insurance in place

vi) the financial accounts provided indicate that it’s funds are sufficient to meet its liabilities and are being managed appropriately.

25. Public notification of the intent to grant a new lease is not required, as the land is classified as a local purpose reserve pursuant to the provisions of the Reserves Act 1977 and the activity conforms with the classification.

26. Staff recommend that a new ground lease agreement be granted for 10 years, with one right of renewal for a further 10 years.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. The designated impact level of the recommended decision on Green House Gas emissions is “no impact” because the proposal continues an existing activity and does not introduce any new sources of emissions.

28. The leased site borders an area identified to be prone to flooding as a result of a 1-in-100-year rainstorm event by river or surface flooding. This potential event is mitigated as the tenant’s building and assets are insured for this risk.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. Staff have engaged with various internal council stakeholders including Service, Strategy and Integration, the Parks and Places Specialist and Parks, Sport and Recreation to obtain feedback on the proposed new lease to the trust. No objections were received.

30. The proposed new ground lease to the trust has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. This item is on the Community Leasing Work Programme for 2019/2020.

32. This item was discussed with the local board through a memorandum that was circulated to all elected members to comment and provide feedback.

33. Engagement with elected members was undertaken between 24 January 2020 and 10 February 2020. No objections to the proposed new lease were received.

34. As there is no proposed change in activity on the land, staff do not foresee that there will be a significant local impact by granting the new ground lease agreement.

35. The recommendations within this report fall within the local board’s delegated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tauākī whakaaweawe Māori

Māori impact statement

36. Staff engaged with mana whenua at the monthly mana whenua forum held on 28 August 2019 to seek feedback on the proposed new lease to the trust. No objections were raised at the forum.

37. In accordance with Section 4 of the Conservation Act 1987, council staff formally engaged with mana whenua who have an interest in the Howick Local Board area on the proposed new lease.

38. Iwi engagement was undertaken between 25 November 2019 and 23 December 2019 with the iwi groups identified as having an interest in land in the Howick Local Board area.

39. No objections to the proposed ground lease agreement were received.

40. There are no changes to the use or operational activities being conducted on the land.

Ngā ritenga ā-pūtea

Financial implications

41. There are no direct costs to council associated with granting a new ground lease.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. Should the ground lease not be granted, the trust’s ability to provide its services to the community will be severely compromised, which in turn will have a negative impact on local board outcomes.

Ngā koringa ā-muri

Next steps

43. Subject to the local board granting a new community lease, council staff will work with the Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa to formalise the deed of lease documents.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan and Lease Area (Cockle Bay)	95
b ⇩	Community Outcomes Plan (COP) for Te Whānau Tupu Ngātahi O Aotearoa - Playcentre Aotearoa (Cockle Bay)	97

Ngā kaihaina

Signatories

Author

Tony Setefano - Community Facilities Graduate

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

Howick Local Board

15 June 2020

Addition to the 2019-2022 Howick Local Board meeting schedule

File No.: CP2020/07067

Te take mō te pūrongo

Purpose of the report

1. To seek approval for a meeting date to be added to the 2019-2022 Howick Local Board meeting schedule in order to accommodate a change to the Annual Budget 2020/2021 timeframes.

Whakarāpopototanga matua

Executive summary

2. The Howick Local Board has scheduled an ordinary meeting for 20 July 2020.

3. The timeframes for the Annual Budget 2020/2021 process have been modified due to the addition of the Emergency Budget, caused by the COVID-19 response.

4. This has resulted in local boards providing and approving input to the Finance and Performance Committee on the Emergency Budget. The scheduled meeting for 20 July 2020 being outside this timeframe and the local boards feedback needs to be received by 10 July 2020 to be presented to the Finance and Performance Committee for their consideration and inclusion into the Emergency Budget.

5. The local board is being asked to approve an additional meeting so that the modified Annual Budget 2020/2021 timeframes can be met and the local board’s feedback can be presented to the Finance and Performance Committee for their consideration and inclusion into the Emergency Budget by 10 July 2020.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the addition of a meeting date to the 2019-2022 Howick Local Board meeting schedule to accommodate the Annual Budget 2020/2021 timeframes as follows:

· Thursday, 9 July 2020, 5pm

Horopaki

Context

6. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

7. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

8. The Howick Local Board adopted its 2019-2022 business meeting schedule at its 9 December, 2019 meeting.

9. The local board scheduled an ordinary meeting for 20 July 2020, however local board feedback needs to be received by 10 July 2020 for inclusion into the Finance and Performance Committee’s Emergency Budget which is before the board’s scheduled ordinary meeting.

10. The timeframes for the Annual Budget 2020/2021 process have been modified due to delays, caused by the COVID-19 response.

11. The local board is being asked to approve an additional meeting so that the modified Annual Budget 2020/2021 timeframes can be met and the local board’s feedback can be presented to the Finance and Performance Committee for their consideration and inclusion into the Emergency Budget.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The local board has two options:

i) add the meeting as an addition to the meeting schedule; or

ii) add the meeting as an extraordinary meeting.

13. For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2020/2021 timeframes change again or the information is not ready for the meeting there would need to be an additional extraordinary meeting scheduled.

14. For option two, only the specific topic Annual Budget 2020/2021 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget 2020/2021 process could be considered at this meeting.

15. Since there is enough time to meet statutory requirements, staff recommend option one, approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. This report requests the local board’s decision to schedule an additional meeting and consider whether to approve it as an extraordinary meeting or an addition to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

19. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

20. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21. If the local board decides not to add this business meeting to their schedule this would result in the feedback of this local board not being able to be presented to the Finance and Performance Committee for their consideration and inclusion in the Emergency Budget.

Ngā koringa ā-muri

Next steps

22. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Vanessa Phillips - Democracy Advisor
Authoriser	Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

[1] The area defined as Howick / Pakuranga includes all the statistical area 2 (SA2s) in the Howick and Pakuranga subdivisions and 6 SA2s from the Northern Botany Subdivision (Botany North, Botany Central, Northpark South, Golflands, Botany East and Botany South). NOTE: Population growth projections are based on pre-Covid data. Growth scenarios will be refreshed in the next few months which will inform all planning.

Chairperson	Adele White
Deputy Chairperson	John Spiller
Members	Katrina Bungard
	Bo Burns
	David Collings
	Bruce Kendall
	Mike Turinsky
	Bob Wichman
	Peter Young, JP