I hereby give notice that an ordinary meeting of the Kaipātiki Local Board Community Forum will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 24 June 2020

6.00pm

Kaipātiki Local Board Office
90 Bentley Avenue, 
Glenfield

 

Kaipātiki Local Board Community Forum

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Ann Hartley, JP

 

 

Melanie Kenrick

 

 

Cindy Schmidt

 

 

Andrew Shaw

 

 

Adrian Tyler

 

 

(Quorum 4 members)

 

 

 

Jacinda Short

Democracy Advisor - Kaipātiki

 

18 June 2020

 

Contact Telephone: (09) 484 6236

Email: jacinda.short@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Kaipātiki Local Board Community Forum

24 June 2020

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       6

6.1     Mr Barry John Smith                                                                                            6

7          Petitions                                                                                                                          6

7.1     Petition - Hadfield Street Reserve Coastal Erosion                                         6

8          Deputations                                                                                                                    8

8.1     Awataha Marae                                                                                                     8

8.2     Highbury House                                                                                                    8

9          Public Forum                                                                                                                  9

10        Extraordinary Business                                                                                                9

11        Kaipātiki Local Youth Board update                                                                          11

12        Kaipātiki Local Board Chairperson's Report                                                            17

13        Members' Reports                                                                                                        19  

14        Consideration of Extraordinary Items 

 

 


1          Welcome

 

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2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

i)       A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii)      A non-financial conflict of interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Kaipātiki Local Board:

a)        confirm the ordinary minutes of its meeting, held on Wednesday, 26 February 2020, as true and correct.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.


 

6          Acknowledgements

 

6.1       Mr Barry John Smith

Te take mō te pūrongo

Purpose of the report

1.       To acknowledge and congratulate Mr Barry John Smith for being awarded a Queen’s Service Medal for services to football and historical research.

Whakarāpopototanga matua

Executive summary

2.       Mr Barry Smith is a local Kaipātiki resident and has been gathering and recording New Zealand football for 67 years in various roles.

3.       Mr Smith founded, and edited for 20 years, the New Zealand Soccer Annual and has been honorary historian for New Zealand Football since 1987. He has also been a contributor to virtually every association or club history published in New Zealand. He is a Life Member of New Zealand Football and a recipient, in 2002 and 2018, of national awards for service to the game. In 2017 he received a Long Service award Auckland Football Federation for his work, since 1968, in supplying player histories for football clubs in the Northern Region. Mr Smith has also carried out similar recording for football clubs elsewhere in New Zealand since 1968.

4.       The Kaipātiki Local Board wishes to acknowledge and congratulate Mr Barry John Smith for being awarded a Queen’s Service Medal for services to football and historical research and thank him for his services to our community. 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      congratulate Mr Barry John Smith for being awarded a Queen’s Service Medal for services to football and historical research.

 

 

7          Petitions

 

7.1       Petition - Hadfield Street Reserve Coastal Erosion

Te take mō te pūrongo

Purpose of the report

1.       To present a petition to the Kaipātiki Local Board regarding coastal erosion at Hadfield Street Reserve.

Whakarāpopototanga matua

Executive summary

2.       Nick Reynolds, Alison Stothers and Gary Flynn will present a petition to the Kaipātiki Local Board. The prayer of the petition is as follows:

3.       “Introduction

We wish to retain Hadfield St beach in a similar or enhanced condition. We are grateful for the recent BECA report, but it proposes only to measure the rapid deterioration now occurring due to a combination of climate change bringing more intense weather, and ferry wake. This petition is request further, and more positive action.

Background

It was nearly fifty years ago that local residents in Hadfield St banded together with each family paying $80.00, to take the, then, Birkenhead City Council, and the land developer, the to Court to reinstate a proposed reserve containing the escarpment of bush surrounding the beach. The reserve had been proposed by the residents, accepted by the Council and then deleted as the developer did their planning. This has meant we have an extremely attractive beach which is well used by swimmers, kayakers, picnickers, play schools and dog walkers. The beach is the meeting place of the community; it has been the place where casual conversations have turned into long friendships.

In another fifty years when perhaps travel is harder, you, Members of the Local Board will be seen as visionaries if you can preserve beautiful grass/beach/bush recreation areas close to people’s homes, that potentially link up and provide fantastic recreation opportunities,. To this end we have support and mutual agreement with the concerned public of Little Shoal Bay that the inner harbour coast recreation areas are of increasing amenity value and merit some investment.

Community Concern

In six days, we have gathered 60 signatures mainly on petitions positioned on the beach and its accessways.

Details of what we envisage are included on the petition.

It is clear that

·    Erosion since 2017 is causing community concern,

·    The potential exposure of the sewer on the beach and in the accessway is not acceptable, the mere fact it is not broken and leaking is not enough. Watercare installations in the area need to be required to be more sensitively installed.

·    A suitable small bridge of 2-3m, with hand rail across the top of the waterfall at Hadfield Reserve beach would not be dangerous. Crossing the waterfall without any structure is the current danger. An elderly gentleman fell just this week trying to get to the beach at high tide, he was crossing over the top of the waterfall because the existing steps were under water.

The Request

We request that the Local Board go one step further than the recommendation in the report which is:

·    Beach replenishment, and

·    The grass level is raised so that this recreation area, that can have 65 people using it on a busy day, is retained against rising water and ferry wash.

·    Access ways are preserved to provide safe access at high tide.

Thank you for your consideration.

4.       The full petition is attached to this report at Attachment A, and contains 59 signatures.

5.       The Kaipātiki Local Board’s Orders (7.6) allow for the presentation of a petition to the local board.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      thank Nick Reynolds, Alison Stothers and Gary Flynn for their attendance.

b)      receive the petition in relation to coastal erosion at Hadfield Street Reserve.

Attachments

a          24 June 2020 - Kaipātiki Local Board Business Meeting - Coastal Erosion at Hadfield Street Reserve petition................................................................................... 23

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board Community Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Awataha Marae

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this deputation is to update the Kaipātiki Local Board regarding Awataha Marae.

Whakarāpopototanga matua

Executive summary

2.       Maria Amoamo and Anthony Wilson from Awataha Marae will be in attendance to address the board in support of this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from Awataha Marae.

b)      thank Maria Amoamo and Anthony Wilson for their attendance and presentation.

 

 

8.2       Highbury House

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this deputation is to update the Kaipātiki Local Board regarding Highbury House.

Whakarāpopototanga matua

Executive summary

2.       Angela Spooner, Highbury Community House Manager and Sarah McGregor, Chairperson of Highbury House, will be in attendance to address the board in support of this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from Highbury House.

b)      thank Angela Spooner and Sarah McGregor for their attendance and presentation.

Attachments

a          24 June 2020 - Kaipātiki Local Board Community Forum - Highbury House presentation ....................................................................................... 33

 


 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Kaipātiki Local Board Community Forum

24 June 2020

 

 

Kaipātiki Local Youth Board update

File No.: CP2020/07995

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to address the Kaipātiki Local Board to provide an update on the activities of the Kaipātiki Local Youth Board.

Whakarāpopototanga matua

Executive summary

2.       An opportunity is provided for the Kaipātiki Local Youth Board to update the Kaipātiki Local Board on their activities.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the Kaipātiki Local Youth Board update.

b)      thank the Kaipātiki Local Youth Board for their attendance and presentation.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

24 June 2020 - Kaipātiki Local Board Community Forum  - Kaipātiki Local Youth Board introduction of new members

13

b

24 June 2020 - Kaipātiki Local Board Community Forum  - Kaipātiki Local Youth Board Monthly update

15

      

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor - Kaipātiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board Community Forum

24 June 2020

 

 

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24 June 2020

 

 

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Kaipātiki Local Board Community Forum

24 June 2020

 

 

Kaipātiki Local Board Chairperson's Report

File No.: CP2020/07996

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the Kaipātiki Local Board Chairperson to update members on recent activities, projects and issues since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a)      note the chairperson’s report.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor - Kaipātiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board Community Forum

24 June 2020

 

 

Members' Reports

File No.: CP2020/07997

 

  

Whakarāpopototanga matua

Executive summary

1.       An opportunity is provided for members to update the Kaipātiki Local Board on the projects and issues they have been involved with since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note any verbal reports of members.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor - Kaipātiki

Authorisers

Eric Perry - Relationship Manager

     

  


Kaipātiki Local Board Community Forum

24 June 2020

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 7.1      Attachment a    24 June 2020 - Kaipātiki Local Board Business Meeting - Coastal Erosion at Hadfield Street Reserve petition                                               Page 23

Item 8.2      Attachment a    24 June 2020 - Kaipātiki Local Board Community Forum - Highbury House presentation             Page 33


Kaipātiki Local Board Community Forum

24 June 2020

 

 

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24 June 2020

 

 

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