Agenda of Māngere-ŌtāhuhuLocal Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 20 May 2020, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

· Mr Bobby Chand, generous donation to members of the Mangere-Otahuhu Community.

· Auckland Rugby, thank you letter received from CEO Jarrod Bear for the Local Board’s ongoing financial support Otahuhu Rugby Club and Manukau Rovers Rugby Club.

7 Petitions

A petition will been received regarding the “Save the Ōtāhuhu Upgrade” and will be tabled at the meeting.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - New Zealand Police

Te take mō te pūrongo / Purpose of the report

1. Representatives from the New Zealand Police wish to update the board on events that are happening in the local board area.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank representatives from the New Zealand Police for their presentation and attendance.

8.2 Deputation - Tamaki Estuary Environment Forum

Te take mō te pūrongo / Purpose of the report

1. Dr Julie Chambers and members of the Tamaki Estuary Environment Forum (TEEF) would like to introduce themselves to the board and present the TEEF’s planned work for this term.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank Dr Julie Chamber and members for their presentation and attendance.

8.3 Deputation - Mangere Bridge Village Accountability Statement

Te take mō te pūrongo / Purpose of the report

1. Kate Adams from the Mangere Bridge Village would like to come and present their accountability statement to the board.

Ngā tūtohunga / Recommendation/s

That Māngere-Ōtāhuhu Local Board:

a) thank Kate Adams from the Mangere Bridge Village for the attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Chairpersons report	13
b ⇩	Thank you letter from Auckland Rugby	15
c ⇩	Thank you letter to Mr Bobby Chand	17

Māngere-Ōtāhuhu Local Board

17 June 2020

Local Board Leads and Appointments Report

File No.: CP2020/07020

Te take mō te pūrongo

Purpose of the report

1. This item allows the local board members an opportunity to present verbal and written updates on their lead rolls, such as relevant actions, appointments and meetings.

Topic Area	Lead	Alternate
Infrastructure and Environmental Services	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Arts, Community and Events (including libraries)	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Parks, Sport and Recreation and Community Facilities	Tauanu’u Nanai Nick Bakulich	1^st Anae Dr Neru Leavasa 2^nd Christine O’Brien
Local planning, housing, and heritage – includes responding to resource consent applications on behalf of board	Lemauga Lydia Sosene	1^st Togiatolu Walter Togiamua 2^nd Harry Fatu Toleafoa
Transport	Makalita Kolo	Lemauga Lydia Sosene
Economic development	Harry Fatu Toleafoa	1^st Christine O’Brien 2^nd Lemauga Lydia Sosene
Youth, Children, Seniors and Uniquely Abled	Anae Dr Neru Leavasa	1^st Harry Fatu Toleafoa 2^nd Christine O’Brien
Landowner Consents (excluding filming)	Lemauga Lydia Sosene	Togiatolu Walter Togiamua (until 27/4/21) Tauanu’u Nanai Nick Bakulich (from 28/4/21)
Landowner Consents Filming	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Events (receive staff notifications of areas that may involve reputational, financial, performance or political risk)	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Liquor Licences Hearings	Tauanu’u Nanai Nick Bakulich	Lemauga Lydia Sosene
Resource Consent (proceed as a non-notified, limited notified or fully notified application)	Lemauga Lydia Sosene	Togiatolu Walter Togiamua (until 27/4/21) Tauanu’u Nanai Nick Bakulich (from 28/4/21)
Resource Consents (notified hearings)	Lemauga Lydia Sosene	Togiatolu Walter Togiamua (until 27/4/21) Tauanu’u Nanai Nick Bakulich (from 28/4/21)
Area Plan Working Group	MOLB All board members OPLB Apulu Reece Autagavaia, Dawn Trenberth
LGNZ (Local Government New Zealand	Chairperson	Deputy Chairperson

Organisation / Initiative	Lead	Alternate
Community Impact Forum for Kohuora Corrections Facility	Makalita Kolo
Mangere Bridge BID	Lemauga Lydia Sosene
Mangere Town Centre BID	Makalita Kolo
Mangere East Village BID	Tauanu’u Nanai Nick Bakulich
Otahuhu Business Association	Christine O’Brien
South Harbour Business Association BID	Harry Fatu Toleafoa
Auckland Airport Community Trust for Aircraft Noise Community Consultative Group	Tauanu’u Nanai Nick Bakulich
Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee	Togiatolu Walter Togiamua
Ambury Park Centre	Anae Dr Neru Leavasa	Christine O’Brien
Mangere Mountain Education Trust	Lemauga Lydia Sosene	Togiatolu Walter Togiamua
Tamaki Estuary Environmental Forum	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Youth Connections South Local Governance Group (3 members)	Makalita Kolo, Harry Fatu Toleafoa, Anae Dr Neru Leavasa	Christine O’Brien
Maori input into local board decision-making political steering group	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Ōtāhuhu Portage Project Steering Group	Lemauga Lydia Sosene	Togiatolu Walter Togiamua
The Southern Initiative (TSI) Steering Group	Lemauga Lydia Sosene	Togiatolu Walter Togiamua

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the verbal and written reports from local board members.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers	Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Māngere-Ōtāhuhu Local Board

17 June 2020

Auckland Transport June 2020 update to the Māngere-Ōtāhuhu Local Board

File No.: CP2020/07297

Te take mō te pūrongo

Purpose of the report

1. To provide an update for the Māngere-Ōtāhuhu Local Board on transport related matters in their area, including the Local Board Transport Capital Fund (LBTCF) and the Community Safety Fund.

Whakarāpopototanga matua

Executive summary

2. The report highlights Auckland Transport activities in the Māngere-Ōtāhuhu Local Board area. This is an update report with no decisions required.

3. The report contains information about the following:

a) the wider ‘context’ involving a summary of the strategic projects delivered in the Māngere-Ōtāhuhu Local Board and an update on Auckland Transport’s response to COVID 19

b) responses to recent resolutions made by the Māngere-Ōtāhuhu Local Board

c) information about the Local Board Transport Capital Fund (LBTCF)

d) an update on the Community Safety Fund (CSF)

e) an update about recent matters raised by the Mangere-Otahuhu Local Board.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the Auckland Transport June 2020 monthly update report.

Horopaki

Context

4. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports monthly to local boards, as set out in the Local Board Engagement Plan.

5. Monthly reporting acknowledges the important engagement role local boards play within and on behalf of their local communities.

6. Auckland Transport is currently delivering several key strategic projects in Māngere-Ōtāhuhu and they are discussed below. However, there are changes in the strategic context from the advances of the COVID 19 situation. Auckland Transport provides information about this issue too, in this report.

COVID 19 Response general points about Level 2

7. On 13 May 2020, New Zealand’s COVID 19 Alert Level dropped from Level 3 to Level 2. Auckland Transport continued to work hard to support Aucklanders. Auckland Transport construction projects are active again and public transport is operating at normal schedules.

8. Further Auckland Transport’s normal business operations re-started including charging for parking, enforcement of parking and bus lanes and responding to non-emergency requests for service from the community. This is an important point, because approximately one third of Auckland Transport’s budget comes from business operations, in order to deliver services and projects it needs this income.

9. Now that New Zealand is at Alert Level 2, the aim is to get back to work as quickly as possible to help kick-start economic activity and contribute to job growth recovery. Auckland Transport projects are worth hundreds of millions of dollars and they all contribute to the economy and to helping Auckland recover.

COVID 19 Alert Level 2 – Public transport

10. After the shift to Alert Level 2, public transport returned to its pre-lockdown schedules. It also stopped being free. While schedules have returned to normal Auckland Transport asks that people travelling on public transport avoid peak times unless it is necessary, this helps to ensure that staff and customers are able to maintain two metres of physical distancing.

11. Auckland Transport has taken numerous measures to help keep customers safe on our network and maintain effective and safe public transport services for our customers, these include:

a) Our AT Mobile app now indicates the available capacity that is on a bus or train service at any given time, so customers will know if two metre distancing will be achievable before they board.

b) Public transport has an enhanced our cleaning regime to include antimicrobial protection fogging of facilities and our fleet. See a video of some of our cleaning here: https://www.youtube.com/watch?v=xpAHT7gpQRI

c) People must continue to use the rear door to get on and off the bus. This ensures everyone is kept as safe as possible by minimising physical contact between customers and the bus drivers. Customers who use a wheel chair or other mobility device or require driver assistance can still use the front door of buses. This also applies to vision impaired customers – we ask drivers to assist them through the front door.

12. The number of people using public transport in Auckland rose quickly from 126,000 on Monday 18 May 2020 and to 148,000 on 27 May 2020.

13. Alert Level 2 means public transport is managing with physical distancing restrictions reducing seating capacity to around 43% of normal. Maintaining safe social distancing within buses of trains may mean that drivers need to leave passengers behind if the bus, train or ferry reaches the maximum capacity.

14. This issue is severe during school travel and Auckland Transport is working with schools help manage the student travel and not crowd on to public transport. Auckland Transport, along with its rail operator Transdev, have set some rules for coping with the after school rush on the rail network. Where there are high numbers of school pupils, staff are directing children to a part of the train away from other customers.

COVID 19 – Discounted Off Peak Fares

15. Public transport is vital to Auckland’s economic viability it provides lower cost transport, reduces the need for car parking and reduces congestion on the roads. Encouraging people to make use of it contributes to Auckland’s recovery.

16. Auckland Transport is discounting fares on buses and trains to encourage more people to travel during the day rather than at rush hour. Throughout June, there will be a 30 per cent discount on AT HOP rates for adults who travel on weekdays after 9am and before 3pm. The discount also applies after 6.30pm, until the end of service, Monday to Friday only.

17. The new fares aim to encourage more people to use buses and trains at off-peak times when there are fewer passengers on public transport.

18. During COVID-19 Alert Level 2, Auckland Transport's buses and trains can carry only around 43 per cent of their usual passenger capacity. Auckland Transport needs to ensure that safe physical distancing can be maintained. The plan is to encourage more people to travel outside the busiest peak periods. The discounted fares are an incentive to those who may be able to change their schedules by starting and finishing work later in the day.

19. Auckland Transport wants people to feel safe using public transport and this measure helps manage physical distancing on public transport.

20. This is an opportunity for Aucklanders who are able to work more flexibly, to trial it for the month. It does have a real impact on our public transport and road network and Aucklanders travel choices might change with this discount. A recent study in Melbourne showed that between 4-7% of people changed from peak to travel off-peak travel when offered a 30% discount. A shift of this size would help manage the current problem. The Melbourne study was conducted before the pandemic, so the expectation is that this scheme is likely to have higher results in Auckland.

21. In the longer-term people, encouraging people to travel after 9am could reduce the need to add more buses to the peak. Under pre-COVID-19 conditions, a 5 per cent peak shift would offset the need to add around 25 to 50 buses to the fleet of 1300.

COVID 19 Alert Level 3 – Social distancing in town centres

22. Recently, central government announced funding for Auckland Transport to modify footpaths to make more space allowing people more room to social distance. The modification involves temporary removal of parking spaces then using cones and signage to widen footpaths.

23. Auckland Transport installed 12km of pop-up spaces to ensure there was enough room in busy locations such as Tamaki Drive, Ponsonby Road and Queen Street for people to safely carry out physical distancing as part of efforts to unite against COVID-19.

24. Auckland Transport considers modifying town centres in the Māngere-Ōtāhuhu Local Board area but observations onsite of the six highest priority town centres across the city, including Manurewa and Manukau in the south, highlighted low pedestrian numbers and minimal concern generally so we are not currently progressing with any additional physical distancing interventions in town centres at this point.

25. The early engagement with the local boards on the next tranche of town centres to gauge the interest and appetite for COVID related interventions is seeking suggestions and feedback on possible hot spots, but no plans have been developed as yet.

Airport to Botany - Rapid Transport Network (RTN)

26. Airport to Botany – Rapid Transport Network (RTN) is a public transport route that has very frequent services, separate from road traffic at least every 15 minutes and more frequently during peak hours. Some examples of RTNs are the rail network and the Northern Busway. The project is strategic and the aim is to create a RTN linking the Airport and Botany.

27. Project work continues the business case. The early works around Puhinui Station have re-started. Figure One is a map of these works.

Figure One – Airport to Botany RTN early works

28. The team will set up time through a workshop to brief the local board about this work.

29. The next step is confirmation of the proposed business case by New Zealand Transport Agency. When the business case is confirmed the team will develop a more detailed plan and Auckland Transport will continue to keep the local board informed as the project progresses.

Community Safety Fund (CSF)

30. The CSF delivers $20 million of projects over two years distributed across all 21 local boards. It is strictly for road safety initiatives and designed to deliver safety projects identified by the local board.

31. A local board’s share of the fund is based on a formula that assesses the number of deaths and serious injuries in that area. The Māngere-Ōtāhuhu Local Board’s share of the CSF is $1,108,085.

32. The local board decided to commit this funding to supporting the Ōtāhuhu Upgrade project (use this link for details of the project https://at.govt.nz/projects-roadworks/otahuhu-town-centre-upgrade/#map ).

33. The following projects are being delivered using the CSF that was allocated to their local board area. The projects are listed in bold font and an update follows in normal font:

a) Ōtāhuhu Town Centre Upgrade – $750,000. The shared path on Station Road is completed.

b) Ōtāhuhu Town Centre Upgrade – $260,000 for safety improvements - The project involves a contribution to the Auckland Council’s town centre upgrade project. Safety related works contributed to by the Māngere-Ōtāhuhu Local Board will be finished this month.

c) Fort Richard/ Great South Road intersection – $50,000 for safety improvements including removing parking outside 519 Great South Road (build out) to improve sight lines and install high friction surfacing on the approaches to signalised mid-block on Great South Road. Procurement has been stopped at this point because all Council budgets are being re-assessed. When the situation is confirmed a report will be made to the local board.

34. It is anticipated that most of this local board’s Community Safety Fund contribution works will be completed by the end of June 2020.

Tātaritanga me ngā tohutohu

Analysis and advice

35. This section of the report contains information about local projects, issues and initiatives. It provides summaries of the detailed advice and analysis provided to the local board during workshops and briefings. This month this section of the report also includes Auckland Transport’s responses to recent Māngere-Ōtāhuhu Local Board resolutions.

Local Board Transport Capital Fund

36. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· Be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

37. The fund allows local boards to build transport focused local improvements in their areas.

38. In this electoral term, the local board has approximately $ 3 million of LBTCF to spend.

39. Auckland Transport encourages all local boards to maximise the use of their allocated funding and has established a timeline for the board to use for identification, investigation and delivery of projects.

Table One – Local Board Transport Capital Fund Summary

Project	Description	Traffic Light	Approximate Funding (as at 1 June 2020)
Māngere East Upgrade	Building infra-structure to make Mangere East safer and more friendly for pedestrians		Approximately $ 1-2 million
Safer Schools Programme	Supporting Auckland Transport’s Safer Schools programme.		Unknown still being investigated
Footpath Improvements	Three areas exist in Māngere that do not have footpaths and they are not scheduled to be built by Auckland Transport		A total of $ 3.1 million across six different location
Greenways Plan projects	Working with Auckland Council to identify projects that contribute to the board’s Greenways plan.		Unknown still being investigated
Safer Communities Māngere Bridge	Identifying further projects in and around the Māngere Bridge Safer Community area.		Approximately $927,000
Existing Cycle Lane ‘Pop Up’ Protection	Building temporary protection near cycle lanes. This is to experiment with better ways of providing protection to cyclists. The board and community do not like the large concrete lane dividers currently used in the Future Streets area.		Unknown still being investigated
New Māngere Bridge Underpass	Building a new pathway through the underpass that links Māngere Bridge and Favona.		Approximately $176,000
Upgrade bus infrastructure	Build shelters and seats at bus stops.		Approximately $30,000 per shelter
Notes: A ‘traffic light’ code is used to summarize the status of projects. The colours are used as follows: Green – Project progressing ‘on time’ and on budget. Orange – An issue has been identified that may need to be resolved. Red - An major issue has been identified that needs to be resolved

40. Auckland Transport plans to provide rough costs and feedback on the requested projects to a local board workshop on 27 May 2020.

41. The local board used this information to prioritise projects and allocate funds and the

42. This is so that in June 2020, the local board will able to:

a) Approve construction of projects costing less than $300,000; or

b) Approve detailed design for complex projects costing more than $300,000.

43. Auckland Transport has provided a decision report on this agenda that that provides more detailed information about the process undertaken and information to support decision-making.

Mangere Bridge Safer Community

44. The Safer Community project is designed to make Māngere Bridge a much safer area for pedestrians, children and cyclists by building better crossings and more traffic calming (speed bumps etc.) Auckland Transport consulted with the community three times once each in 2017, 2018 and 2019 about the project slowly planning a more pedestrian friendly Mangere Bridge. The project involves a commitment of approximately $5 million. Details of the project are available on the Auckland Transport website - . https://at.govt.nz/driving-parking/road-safety/safer-communities-programme/mangere-bridge/

45. This project has re-started and progress made with work starting in the north of the town centre and advancing south. Residents raised concerns about the layout of Swanson Lane. Auckland Transport and local elected members met with the residents and listened to their concerns and the layout of Swanson Lanes is currently being reviewed. A report will be made when Auckland Transport confirms the plan for this area.

Auckland Transport Procurement

46. The Chair of the Māngere-Ōtāhuhu Local Board asked Auckland Transport to provide information about its procurement processes.

47. Auckland Transport is a public entity and is legislatively bound both by Auckland Council and by central government to make sure that its procurement processes are:

a) Transparent

b) Fair

c) Achieve the best value for money for the community that we serve.

48. Auckland Transport’s aim is to achieve sustainable value-for-money for the whole life of assets or services through smart purchases. This is achieved through collaborative relationships that encourage and foster fair competition and innovation, while also satisfying customers. A great deal of information is available on the Auckland Transport website via this link - https://at.govt.nz/about-us/procurement/procurement-strategy/

49. Auckland Transport’s procurement strategy states how we will proactively and sustainably support the delivery of our business priorities, deliver safe outcomes, improve commercial discipline, manage procurement reputational risk, and improve the effectiveness and efficiency of the procurement process it is available via this link - https://at.govt.nz/media/1980084/at-procurement-strategy-2019.pdf

50. Further detail of how the strategy will be delivered is provided in the procurement policy. The full document is available via this link - https://at.govt.nz/media/1980590/procurement-policy-march-2019.pdf

51. The policy states that procurement activities must be undertaken in a clearly defined, ethical and transparent manner. They must follow good practice for spending public money whilst being consistent with statutory obligations. Auckland Transport’s procurement policy sets out the principles that will be applied across all Auckland Transport procurement activities. It is a public document.

52. In large contracts worth $ 5 million or more Auckland Transport appoints an independent probity auditor to review the procurement process and check that it meets all legal and ethical requirements.

53. With regard to contract management and making sure that Auckland Transport (and the people we serve) get value for money contracts are supervised closely and reviewed by the personnel responsible for managing them. Complaints are also willingly received and often serve as the basis for a review of workmanship. If work is not satisfactory then action is taken by Auckland Transport to address the problem, Details of the is process are available at the following link - https://at.govt.nz/about-us/procurement/procurement-strategy/supplier-management-and-performance/

54. Auckland Transport has detailed procedures in place to address issues with standards of work. The procedures need to be transparent and fair so that the contractor is protected from false claims. All of this information is on the public record. Auckland Transport also

55. Auckland Transport also has an independent hotline for both staff and the public to report issues of concern. All complaints and allegations passed on to an independent reviewer provided by Price Waterhouse Coopers. The hotline number is 0800 287-376 and the email is AT.report@nz.pwc.com

56. In summary Auckland Transport has very stringent process for managing procurement and making sure that work is delivered to a high standard. The processes are independently checked and there is provision for concerns to be reported to an independent reviewer provided by one or New Zealand’s most respected professional services consultancies. Procurement processes are very detailed but are all-available online and are public documents.

Parking in Mangere Town Centre and at Toia in Otahuhu

57. With regards, the car-parking situation in the car park at Mangere Town Centre and at Toia Leisure Centre and on Mason Ave both were referred to Auckland Transport’s Parking Team and a report made to the local board. Both of these requests are being followed up by officers and reports will be made as soon as possible.

Tauākī whakaaweawe āhuarangi

Climate impact statement

58. Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

59. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

60. During this reporting period Auckland Transport’s work with Auckland Council to identify un-funded Council be projects for LBTCF funding helped to shape advice provided to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Auckland Transport consultations

61. Over the last reporting period, Auckland Transport invited the local board to provide comment on one proposal. The proposal is summarized in Attachment A.

Tauākī whakaaweawe Māori

Māori impact statement

62. There are no specific impacts on Māori for this reporting period. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi-and its broader legal obligations in being more responsible or effective to Māori. Our Maori Responsiveness Plan outlines the commitment to with 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

63. This report does not have any financial implications that have not already been reported.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

64. Auckland Transport has risk management strategies in place for all of its projects.

65. Auckland Council is currently consulting on its Emergency Budget 2020/2021 and we will have more certainty on the impacts to the AT programme when the budget is adopted in July.

66. Our capital and operating budgets may be reduced through this process. Some projects we had planned for 2020/2021 may not be able to be delivered, which will be disappointing to communities that we had already engaged with. Both the Community Safety Fund and the Local Board Transport Capital Fund will be impacted by these budget reductions.

Ngā koringa ā-muri

Next steps

67. Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Summary of consultation information sent to the MOLB board May/June 2020	31

Ngā kaihaina

Signatories

Authors

Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Team Manager, Auckland Transport

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Māngere-Ōtāhuhu Local Board

17 June 2020

Local Board Transport Capital Fund Decisions June 2020

File No.: CP2020/07403

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to support and record decisions about Māngere-Ōtāhuhu Local Board’s Local Board Transport Capital Fund (LBTCF) projects.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport manages the LBTCF on behalf of Māngere-Ōtāhuhu Local Board. On an as required basis Auckland Transport reports to provides advice and support decision-making.

3. This month decisions relating to the LBTCF are required.

4. A wide selection of project ideas were workshopped on 5 February 2020 and again on 27 May 2020. This month advice is provided for the local board to consider about using the LBTCF. This month’s decisions do not commit the board to construction but do authorize the use of the LBTCF for design work.

5. In this report, Auckland Transport recommends that the local board start a LBTCF programme by conducting detailed investigation of four potential projects:

· Māngere East Pedestrianisation

· Safer Schools programme in the Māngere-Ōtāhuhu Local Board Area

· An underpass that links Māngere Bridge and Favona

· a prioritized list of bus shelters and/or seats.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) request Auckland Transport start detailed design of the Māngere East Pedestrianisation project with budget of up-to $2 million.

b) request further investigation and development of a firm cost estimate for supporting the Safer Schools programme in the Māngere-Ōtāhuhu Local Board Area.

c) authorises release of $176,000 from the Local Board Transport Capital Fund for construction of an underpass that links Māngere Bridge and Favona.

d) request that Auckland Transport develop a prioritized list of bus shelters and/or seats that the Local Board Transport Capital Fund may be used to upgrade.

Horopaki

Context

6. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

7. The fund allows local boards to build transport focused local improvements in their areas.

8. In this electoral term, the local board has approximately $3 million of LBTCF to spend.

9. Auckland Transport encourages all local boards to maximise the use of their allocated funding and has established a timeline for the board to use for identification, investigation and delivery of projects. In March 2020, this local boards to provide a list projects for Auckland Transport to investigate.

10. Most initial investigations are complete and have been workshopped with the local board. This meeting the local board will confirm the projects that will be investigated further. The cost of this work will be capitalised into the delivered project.

11. When design is finished a final estimate of cost will be reported before construction is authorised.

Tātaritanga me ngā tohutohu

Analysis and advice

12. In November 2019, immediately after the local government election Auckland Transport workshopped with Māngere-Ōtāhuhu Local Board and outlined a plan for delivery of projects. Auckland Transport officers provided advice about maximizing the potential of the fund by working with other strategies being delivered by Auckland Transport and New Zealand Transport Agency.

13. On 5 February 2020, Auckland Transport and New Zealand Transport Agency staff discussed ten projects with the local board. After that meeting, two more projects were added to the list by members and on advice of officers. Subsequently, all projects were prioritized by the members and officer advice was provided by memorandum to the Chair and Transport Lead.

14. This advice grouped the potential projects based on the following considerations:

· Member prioritisation: How highly did board members rate each of the projects?

· Strategic fit: How well did each project fit with previous local board plans and other statements of board objectives?

· Integration with other agency’s strategies: Does the project provide opportunities to maximise board investment by working with other work programmes? In Māngere-Ōtāhuhu Local Board area, key programmes are being delivered providing opportunities for the board to maximise the impact of the fund by working together. The projects are:

o Safe and Healthy Streets South Auckland (SHSSA) – A large New Zealand Transport Agency led project to improve safety in South Auckland

o Safer Schools – An Auckland Transport project (working with Safe and Healthy Streets South Auckland) to improve safety around schools in Māngere-Ōtāhuhu

o Safer Communities – Another Auckland Transport project (working with Safe and Healthy Streets South Auckland) that is currently improving safety in a large part of Māngere Bridge

o New Māngere Bridge – A New Zealand Transport Agency project re-building Māngere Bridge providing better walking and cycling access across the Manukau Harbour

o Ōtāhuhu Town Centre Upgrade – An Auckland Council project upgrading Ōtāhuhu Town Centre and creating safer and healthier streets in that area.

· Cost versus benefit: How easy is the project to deliver? And, how much benefit are the community liable to get from it? Or will the project integrate easily with other projects maximising impact? Some projects are more difficult to deliver consuming resources and time. If a project is easy to deliver and has a high benefit it is sensible to prioritise it higher.

15. In March 2020, the local board considered this advice, then resolved that Auckland Transport investigate the following projects, and provide further advice including a rough order of cost.

a) Māngere East Upgrade – Building infra-structure to make Māngere East safer and more friendly for pedestrians.

b) Safer Schools Programme - Supporting Auckland Transport’s Safer Schools programme.

c) Footpath Improvements – Areas exist in Māngere that do not have footpaths and they are not scheduled to be built by Auckland Transport.

d) Greenways Plan projects - Working with Auckland Council to identify projects that contribute to the board’s Greenways plan.

e) Safer Communities Māngere Bridge - Identifying further projects in and around the Māngere Bridge Safer Community area.

f) Existing Cycle Lane ‘Pop Up’ Protection – Building temporary protection near cycle lanes. This is to experiment with better ways of providing protection to cyclists. The board and community do not like the large concrete lane dividers currently used in the Future Streets area.

g) New Māngere Bridge Underpass – Building a new pathway through the underpass that links Mangere Bridge and Favona.

h) Bus Shelters and Seats – Building new bus shelters or seats on key routes in the local board area.

16. In May 2020, Auckland Transport reported to the local board providing information about these projects and advice.

17. At this time, the Māngere -Ōtāhuhu Local Board is in unique situation. There is a high level of interest in the area nationally and locally. New Zealand Transport Agency (NZTA), Auckland Transport and Housing New Zealand working together in a coordinated programme called SHSSA aiming to improve safety and liveability in this area. Officers and contractors from Auckland Transport and other agencies working in Māngere -Ōtāhuhu have been involved in reviewing and discussing these projects and advice was provided based on the considerations previously listed:

a) strategic fit.

b) integration with other agency’s strategies.

c) cost versus benefit.

18. In addition to these considerations the potential effect of COVID 19 recovery were also factored into analysis. Officers were concerned to make sure that:

a) The local board signalled is intentions early so that Auckland Transport and other agencies were aware of its objectives so they could be considered when budgets are being discussed.

b) The programme is flexible and able to be managed in a manner that gave the local board the best chance to deliver a successful programme regardless of the financial uncertainty surrounding COVID 19 recovery.

19. Auckland Transport provided advice that four projects should be considered as priorities. Between them these projects provided a flexible and beneficial programme.

Mangere East Pedestrianisation

20. Officers strongly recommended that the board prioritise this project. The project involves development of safer streets and walking paths around the Māngere East Town Centre. Further design work should include traffic calming in local streets. Officer’s advice was

a) Strategically, improving the walkability and safety of the area around Māngere East is a long-term local board priority. In both the previous local board plan and in the current draft plan this objective is very clearly stated.

b) The project links very well with the SHSSA programme. Further officers felt that the project could serve as keystone project for the SHSSA programme. The board’s investment demonstrating its commitment to the idea and providing an opportunity for other agencies to work together delivering safer, healthier streets in the area.

c) The local board’s application to NZTA’s ‘Innovating Streets’ programme is for work in Māngere East was a consideration. If this application is successful, the project can use this funding to test and adjust innovative ideas before delivering projects.

d) The project contributes to the wider ‘Future Streets’ kaupapa. Māngere East was the control area for the research component of the project. Work in Mangere East can benefit from the lessons learnt during ‘Future Streets’.

e) Like ‘Future Streets’ this project helps future proof an area that is currently experiencing large population growth. The area’s population is growing and as it intensifies, traffic becomes more congested. Providing streets that are safer and nicer for walkers and cyclists means these methods of travel are realistic alternative for people as the area becomes more populated.

21. The rough order of cost presented at the workshop was approximately $1.2 million dollars, but officers felt that it might be better to plan on a figure of $2 million so that other ideas like traffic calming could be investigated. The final cost estimate will be broken down so that the board may choose to fund either the whole plan or components. It will also take into account work planned to use the Innovating Streets budget.

22. It is recommended that the local board requests that the project is investigated further based on a figure of $2 million for construction.

Safer Schools

23. This project involves the local board supporting delivery of infra-structure around schools (i.e. crossings, speed bumps etc) that support the Safer Schools programme being delivered at the following schools:

a) Māngere College.

b) Viscount School.

c) St Mary Mackillop Catholic School.

24. Costs were not finalised in time for the workshop on 27 May 2020 but the project has a number of elements that recommend it including:

a) The project meets the board’s strategic objectives improving safety for children around schools.

b) The project integrates with other agency work programmes like SHSSA, Housing New Zealand’s re-development programme and Auckland Transport’s safety programme.

c) It supports an existing Auckland Transport programme so is economic and quick to deliver maximising benefit to the community.

25. Although the final cost of this proposal needs to be finalised it is recommended that the local board commit to investigation and request a firm estimate from Auckland Transport to inform decision-making.

Māngere Bridge Underpass

26. This project involves building a new pathway through the reserve at the southern end of the Māngere Bridge; See the map in Figure One.

27. The project is relatively low cost, and supports local board objectives by providing safer walking routes and better connectivity between areas. With a safe, nice to use underpass people in Favona can access the train in Onehunga.

Figure 1 – Māngere Bridge Underpass

28. Further, this project supports the development of the area around the new Māngere Bridge opening up walking routes. Finally, the project is relatively economic to deliver because it can be delivered in partnership with NZTA.

29. It is recommended that the local board commit $176,000 of the LBTCF for construction of this pathway.

Bus Shelters and Seats

30. This project involves developing a plan for building bus shelters and seats in the Māngere-Ōtāhuhu Local Board Area. It is a good project because it supports the local board’s public transport objectives, improving facilities for users.

31. It is also flexible and can be expanded or contracted depending on the board’s other plans for Local Board Transport Capital Fund.

32. At this time, it is recommend that the local board request that Auckland Transport start planning work for this project so that when a firm cost estimate is provided for the Safety Around Schools work an estimate can be reports as soon as possible.

Summary

33. In summary Auckland Transport’s advice as presented to the local board at its workshop on 27 May 2018 can be summarised as follows:

a) Commit to investigation and design of the Māngere East Pedestrianisation project.

b) Increase the total package of that project from $ 1.2 million to $ 2 million to allow for detailed investigation of traffic calming measures in the area.

c) Commit to construction of the Māngere Bridge Underpass.

d) Request that Auckland Transport investigate and provide a firm cost estimate for the Safety around Schools Programme.

e) Request that Auckland Transport investigate bus shelter improvements and provide options when the firm cost estimate for the Safety Around Schools programme is available,

34. The information gather will be used to make further prioritization decisions. A set of draft recommendations has been included above.

Tauākī whakaaweawe āhuarangi

Climate impact statement

35. Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

36. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37. At this stage no impacts on other Council group members have been identified, If they are identified during investigation steps will be undertake to mitigate conflicts or to maximise the benefits of collegial action.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38. Auckland Transport did not invite community feedback because the scope of some projects will only be defined after the requested analysis is finished and community consultation is included in the detailed design process that is the next stage of planning a Local Board Transport Fund Project.

Tauākī whakaaweawe Māori

Māori impact statement

39. Study of the options indicates that none involves a significant decision in relation to land or a body of water, so iwi consultation is not required at this time. Projects that continue will be reviewed again and if required iwi will be consulted and any concerns or suggestions considered in planning.

40. Although no specific impacts on Māori were identified. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi-and its broader legal obligations in being more responsible or effective to Māori. Our Maori Responsiveness Plan outlines the commitment to with 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

41. If the report’s recommendations are followed he financial implications of this report are:

a) Up-to $2 million of LBTCF will be transferred and held for delivery of the Mangere East Pedestrianisation project.

b) A portion that $2 million (normally up-to 10% ) will be used to help pay for detailed design.

c) The majority of the $2million will not be used until the local board has received a firm estimate of cost at which point it will authorise construction.

d) $176,000 will be allocated to construction of the New Māngere Bridge Underpass from the LBTCF.

42. The remainder or approximately $800,000 will be held in the LBTCF until further information is received about the potential cost of the Safer Schools programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. Auckland Council is currently consulting on its Emergency Budget 2020/2021 and we will have more certainty on the impacts to the AT programme when the budget is adopted in July.

44. Our capital and operating budgets will be reduced through this process. Some projects we had planned for 2020/2021 may not be able to be delivered, which will be disappointing to communities that we had already engaged with. Both the Community Safety Fund and the Local Board Transport Capital Fund will be impacted by these budget reductions.

45. The only way to mitigate this risk is to clearly communicate the board’s intentions so staff supporting it may plan ahead and to make the best use of any available funds.

Ngā koringa ā-muri

Next steps

46. Auckland Transport’s monthly update report to the local board will be used to keep the board up-to-date with progress. Then, when firm cost estimates are ready, another decision report will be made so the board can review the situation and authorise construction.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Team Manager, Auckland Transport

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Māngere-Ōtāhuhu Local Board

17 June 2020

Māngere-Ōtāhuhu Local Board Quick Response Grant Round Two 2019/2020 grant allocations

File No.: CP2020/07167

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Māngere-Ōtāhuhu Local Board Quick Response Grant Round Two 2019/2020.

Whakarāpopototanga matua

Executive summary

2. The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Local Board Grants Programme 2019/2020 on 18 April 2019 see attachment A (MO/2019/96). The document sets application guidelines for contestable community grants submitted to the local board.

3. This report presents applications received in Māngere-Ōtāhuhu Local Board Quick Response Grants Round Two 2019/2020 (see Attachment B).

4. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $389,050 for the 2019/2020 financial year.

5. A total of $85,790 was allocated in Local Grants and Multi-Board Grant Round One 2019/2020. A total of $24,657 was allocated for Quick Response Grant One 2019/2020. An amount of $9,000 has been reallocated to the youth scholarships fund, leaving an amount of $269,603 for the remaining grant rounds. A total of $134,633.62 was allocated in Local Grants and Multi-Board Grant Round Two 2019/2020. A total of $134,969.38 is remaining for this grant round.

6. Twenty-four applications were received for the Quick Response Grant Round Two 2019/2020, requesting a total of $45,593.20.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) agree to fund, part-fund or decline each application in Māngere-Ōtāhuhu Local Board Quick Response Grant Round Two 2019/2020 listed in Table One.

Table One: Māngere-Ōtāhuhu Local Board Quick Response Grant Round Two 2019/2020

Application ID	Organisation	Main focus	Requesting funding for	Amount requested
QR2009-201	New Zealand Hindu Temple Society Incorporated	Arts and culture	Towards printing of certificates and event promotional material.	$2,000.00
QR2009-202	Samoa Atia'e I Magele Incorporated Society	Community	Towards volunteer petrol vouchers and refreshments.	$2,000.00
QR2009-206	Blue Light Ventures Incorporated	Community	Towards Rainbows End tickets for the Blue Light leaders for the Blue Light Funday.	$1,967.16
QR2009-208	Communicare CMA (Auckland) Incorporated	Community	Towards venue hire costs for the Communicare programmes.	$522.00
QR2009-209	Life Education Trust Counties Manukau	Community	Towards costs for workbooks for the Life Education's programme in Mangere-Otahuhu schools.	$2,000.00
QR2009-212	Epilepsy Association of New Zealand	Community	Towards costs for the epilepsy brochures published in Samoan and Tongan languages.	$450.00
QR2009-213	Royal New Zealand Plunket Trust	Community	Towards wages for the community support co-ordinator.	$2,000.00
QR2009-214	Youthline Auckland Charitable Trust	Community	Towards a contribution to costs for the volunteer phoneline service for youth.	$2,000.00
QR2009-216	Otahuhu Softball Club	Sport and recreation	Towards venue hire, advertising and giveaways.	$2,000.00
QR2009-217	Papatoetoe Cricket Club Incorporated	Sport and recreation	Towards coaching fees for the school cricket programme in the Mangere-Otahuhu school cluster.	$2,000.00
QR2009-218	Sieni Leo'o Olo	Arts and culture	Towards costs for a videographer, artist fees, photographer, stage manager, theatre property and administration.	$2,000.00
QR2009-219	Mangere Otahuhu Netball Centre	Sport and recreation	Towards running costs for the building, including warrant of fitness, power bill, security, phone bill and speakers.	$2,000.00
QR2009-220	Habitat for Humanity Greater Auckland Limited	Community	Towards the costs of winter items for the elderly heaters, winter blankets, volunteer petrol vouchers and heaters.	$2,000.00
QR2009-221	Auckland Paraplegic and Physically Disabled Association Incorporated	Sport and recreation	Towards the digital collaboration online programme costs.	$1,240.00
QR2009-222	The Auckland Table Tennis Association Incorporated	Sport and recreation	Towards costs for the club’s registration and coaching development fees.	$2,000.00
QR2009-224	Beyond Broken Action Trust	Community	Towards costs for a framing nailer and a desktop computer.	$2,000.00
QR2009-225	Mangere Bridge Vipers Netball Club	Sport and recreation	Towards club court hire and uniforms	$2,000.00
QR2009-227	Friends of the Farm	Community	Towards costs of the organisation’s newsletter, branding and design consultants and community engagement donations	$2,000.00
QR2009-229	Manukau United Football Club	Sport and recreation	Towards club hygiene equipment and the website subscription.	$2,000.00
QR2009-230	Harold Atkinson	Community	Towards office and marketing materials and village site and travelling petrol costs.	$1,400.00
QR2009-231	Breakthrough Church Auckland	Community	Towards food and administration costs of the foodbank.	$4,116.00
QR2009-232	The Auckland King Tides Initiative under the umbrella of The Institution of Professional Engineers New Zealand Incorporated	Environment	Towards costs for the installation of water level (tidal) gauges and the design and production of signage.	$2,000.00
QR2009-234	Breakthrough Church Auckland	Community	Towards online counselling workshop costs, information technology, administration, tripod phone holder, and a microphone.	$1,898.04
QR2009-235	Polynesian Entertainers Limited	Community	Towards workshop costs, including co-ordinator fees, health and safety costs, hand sanitizers, surgical masks, wipes, practice sticks.	$2,000.00
Total				$45,593.20

Horopaki

Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

9. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

10. The Māngere-Ōtāhuhu Local Board adopted their grants programme for 2019/2020 on 18 April 2019 and will operate three two response and two local grants rounds for this financial year.

11. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed.

13. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; decreasing use of single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are responsible for the decision-making and allocation of local board community grants. Māngere-Ōtāhuhu Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

18. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applications about why they have been declined, so they will know what they can do to increase their chances of success next time”.

19. A summary of each application received through Māngere-Ōtāhuhu Local Board Quick Response Grant Round Two 2019/2020 (see Attachments B) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

20. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grants processes.

Ngā ritenga ā-pūtea

Financial implications

21. The Māngere-Ōtāhuhu adopted the Māngere-Ōtāhuhu Local Grants Programme 2019/2020 on 18 April 2019 see attachment A (MO/2019/96). The document sets application guidelines for contestable community grants submitted to the local board.

22. This report presents applications received for the Māngere-Ōtāhuhu Local Quick Response Grant, Round Two 2019/2020 (see Attachment B)

23. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $389,050 for the 2019/2020 financial year.

24. A total of $85,790 was allocated in Local Grants and Multi-Board Grant Round One 2019/2020. A total of $24,657 was allocated for Quick Response Grant One 2019/2020. An total of $9,000 has been reallocated to the youth scholarships fund, leaving an amount of $269,603 for the remaining grant rounds.

25. A total of $134,633.62 was allocated in Local Grants and Multi-Board Grant Round Two 2019/2020. A total of $134,969.38 is remaining to be allocated for this grant round.

26. Twenty-four applications were received for the Quick Response Grant Round Two 2019/2020, requesting a total of $45,593.20.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local boards programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

28. Following the Māngere-Ōtāhuhu Local Board allocation of funding for the Quick Response Grants Round Two, staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Māngere-Ōtāhuhu Local Board Grants Programme 2019/2020 (Under Separate Cover)
b ⇨	Māngere-Ōtāhuhu Quick Response Grant Round Two 2019/2020 grant applications (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

No.	Title	Page
a ⇩	Māngere-Ōtāhuhu Local Board Grants Programme 2019/2020	51
b ⇩	Māngere-Ōtāhuhu Local Board Grant Round Two 2019/2020,grant application	55

Māngere-Ōtāhuhu Local Board

17 June 2020

Māngere-Ōtāhuhu Grant Programme 2020/2021 grant round dates

File No.: CP2020/06868

Te take mō te pūrongo

Purpose of the report

1. To adopt the Māngere-Ōtāhuhu Grant Programme 2020/2021, grant round dates.

Whakarāpopototanga matua

Executive summary

2) At the May business the Māngere-Ōtāhuhu Local Board resolved the following:

a) adopt in principle the Māngere-Ōtāhuhu Grants Programme 2020/2021, subject to the Governing Body finalising the 2020/2021 budget. (See Attachment A).

b) note that round one set to open on 15 June 2020 will need to be adjusted to early August 2020 or there after once the budgets have been confirmed.

2. While staff understand the need for constraint for the grants budget in 2020/2021, the implications of delaying the first local grant round are:

a) The last round for the local board closed in May, with a decision date in June 2020. A decision date in October would mean a four month gap before any community grants could be awarded. This creates a large gap between grant allocations.

b) The original date for the first round of local grants was 15 June and this coincides with the opening of the mulitboard grant round. So the implication of delaying this first grant round is that groups wishing to apply to multiple local boards, including Māngere-Ōtāhuhu would have to wait until Māngere-Ōtāhuhu Local Board opens their first round and fill out another application form, increasing the applicants workload.

3. The grants staff are therefore recommending that the first local grant round opens no later than July 2020, to enable groups to apply for the multiboard grants as well as the local board grants.

4. By July 2020, the local board will have a better indication of what their budget envelope will be and how many grant rounds could be run within the budget allocations. Staff are recommending the local board may wish to decrease the number of quick response rounds to one instead of three, if the grants budget is constrained.

5. The recommended dates could be as follows:

a) Quick Response

2020/2021 Grant rounds

Opens

Closes

Decision made

Projects to occur after

Round one

19 April 2021

14 May 2021

16 June 2021

1 July 2021

b) Local Grants

2020/2021 Grant rounds	Opens	Closes	Decision made	Projects to occur after

Round one	13 July 2020	15 August 2020	16 September 2020	1 October 2020
Round two	15 February 2021	26 March 2021	19 May 2021	1 June 2021

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) adopt the Māngere-Ōtāhuhu Grant Programme 2020/2021 with the revised grant rounds and dates.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Māngere-Ōtāhuhu Grants Programme 2020/2021	63

Ngā kaihaina

Signatories

Authors

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Māngere-Ōtāhuhu Local Board

17 June 2020

Approval for a New Private Road Name at 80 & 82 McKenzie Road, Mangere

File No.: CP2020/06905

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Māngere-Ōtāhuhu Local Board to name a new private road, being a common accessway, created by way of a subdivision development at 80 & 82 McKenzie Road, Māngere.

Whakarāpopototanga matua

Executive summary

2. Auckland Council’s road naming guidelines set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. On behalf of the developer, Phoebe McNaught from Cato Bolam Ltd (applicant’s agent) has proposed the names presented below for consideration by the local board. Te Ākitai Waiohua have also suggested two name options.

4. Any of the proposed road name options listed below would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Mana Whenua were also consulted.

5. The proposed names for the new private road at 80 & 82 McKenzie Road are:

· Tātou Lane (Applicant Preferred)

· Tewe Lane (suggested by Te Ākitai Waiohua following consultation)

· Pono Lane (suggested by Te Ākitai Waiohua following consultation)

· Maungakite Lane (Applicant’s Alternative choice 1)

· Kakao Lane (Applicant’s Alternative choice 2)

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve the name (local board to insert chosen name) for the new private road (common accessway) created by way of subdivision at 80 & 82 McKenzie Road, Mangere, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60332544, SUB60332546 and LUC60332542).

Horopaki

Context

6. Resource consent BUN60332544 (subdivision reference number SUB60332546) was issued in August 2019 for a unit title development involving the construction of 33 residential terraced units and one common accessway.

7. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the common accessway requires a road name because it serves more than five units.

8. Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The Auckland Council Road Naming Guidelines allow that where a new road or accessway need to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

10. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

- a historical, cultural or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

11. Theme: The applicant has proposed names around three local themes:

i) Theme 1 centres on Samoan language, in recognition of the area’s rich Polynesian population, of which Samoan people make up the largest proportion within the Māngere-Ōtāhuhu Local Board area (as stated by the applicant from their own research). The choice of words also reflects the strong sense of community found within the suburb of Māngere, and equally a reflection of the type of development designed.

ii) Theme 2 is the Māngere Mountain which is visible in the distance when standing at the development site.

iii) Theme 3 is local birds of the Manukau harbour. The Bar-tailed Godwit makes the journey from its Alaskan breeding grounds to New Zealand, and the Manukau harbour is host to a significant proportion of them every summer.

12. The Applicant’s proposed names and meanings are set out in the table below:

Table 1: 80 & 82 McKenzie Road, Mangere
Proposed Name	Meaning
Tātou Lane (Applicant Preferred)	Māori/Samoan word meaning: (pronoun) we, us, you (two or more) and I
Tewe Lane (suggested by Te Ākitai Waiohua)	Te Ākitai Waiohua who grew up, lived and loved in and around the Māngere area
Pono Lane (suggested by Te Ākitai Waiohua)	Māori word meaning: (adjective) true, honest, sincere, genuine
Maungakite Lane (Applicant’s Aternative choice 1)	Māori word meaning: mountain view The spelling as one word has been confirmed as being correct and appropriate by Te Reo speakers.
Kakao Lane (Applicant’s Alternative choice 2)	Māori word meaning: (noun) a mature Bar-tailed Godwit (Limoas lapponica) – a brown and white migratory wading bird with a long slighty upturned, black bill and a pink base which breeds in the northern hemisphere and summers in the southern.

13. Assessment: The proposed names have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region, therefore it is up to the local board to decide upon the suitability of the names within the local context.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region.

15. Road type: ‘Lane’ is an acceptable road type for the new private road / common accessway, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

16. Iwi Consultation: All 11 relevant local iwi were written to (via email) and invited to comment, with only two iwi groups responding.

Te Ākitai Waiohua proposed three names ‘Tewe’, ’Pono’ and ‘Ngaakau’.

However, ‘Ngaakau Lane’ is not acceptable to use due to spelling and pronunciation similarities with existing road names in the nearby area. There is ‘Ngakau Aroha Lane’ in Manurewa (in close proximity) and ‘Ngākau Road’ in Karaka (not so much proximity but macrons give no differentiation). Therefore ‘Ngaakau’ is not acceptable to use. The other two names were acceptable and have been included in the table of proposed name options.

Ngāi Tai ki Tāmaki supported the road name options originally proposed by the applicant. Upon receiving the additional names suggested by Te Ākitai Waiohua, they were contacted again for comment however did not respond any further.

No other iwi provided responses or comments. It is therefore implied that no other iwi were opposed to the use of any of the proposed names in this location for this small private common accessway.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. The naming of roads is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity. To aid local board decision making, the ‘Auckland Council Road Naming Guidelines’ include:

• The ‘Objective’ of recognising cultural / ancestral linkages to areas of land by engagement with mana whenua and the allocation of road names as appropriate, and a ‘Principle’ that Māori road names are actively encouraged (see the ‘Objectives’ and ‘Principles’ sections of the guidelines for more details), and;

• An agreed process to enable mana whenua to provide timely feedback on all proposed road names in a manner they consider appropriate.

The road names proposed in this report have been provided to all mana whenua for consideration through council’s central facilitator. Where feedback has been received, this has been indicated, as detailed in the ‘Analysis and Advice’ section of this report.

21. Five Māori road name options have been proposed.

Ngā ritenga ā-pūtea

Financial implications

22. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

24. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by local councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	80 & 82 McKenzie Road Attachment A - Site Plan	71
b ⇩	80 & 82 McKenzie Road Attachment B - Location Plan	73

Ngā kaihaina

Signatories

Authors

Andrea Muhme - Planner

Authorisers

Ian Smallburn - General Manager Resource Consents

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Māngere-Ōtāhuhu Local Board

17 June 2020

Draft Māngere-Ōtāhuhu Local Board Plan 2020

File No.: CP2020/06567

Te take mō te pūrongo

Purpose of the report

1. To approve the draft Māngere-Ōtāhuhu Local Board Plan 2020 and statement of proposal for public consultation.

Whakarāpopototanga matua

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption by 31 October of the year following election and uses the special consultative procedure (SCP) to engage with their communities.

3. The consultation period for the SCP will take place from 13 July to 13 August 2020.

4. The draft Māngere-Ōtāhuhu Local Board Plan 2020 has been developed using feedback obtained before COVID-19. There is a risk in approving the draft Māngere-Ōtāhuhu Local Board Plan 2020 for public consultation while the full social and economic effects of COVID-19 on the community are not yet determined.

5. The consultation process will seek the views and aspirations of the public to inform the final plan.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) adopt the draft Māngere-Ōtāhuhu Local Board Plan 2020 in Attachment A and the statement of proposal in Attachment B for public consultation using the special consultative procedure.

b) delegate authority to the Chairperson and/or other nominated member(s) of the Māngere-Ōtāhuhu Local Board to approve final changes to the draft Māngere-Ōtāhuhu Local Board Plan 2020 and statement of proposal.

c) delegate authority to the Chairperson and/or other nominated member(s) to approve the type of engagement events to take place, the number of events and the dates of the engagement events.

d) Note: Engagement Plan for Mangere-Otahuhu: Special Consultative Procedure – draft Māngere-Ōtāhuhu Local Board Plan 2020 - Attachment C.

e) delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan:

i) local board members and Chairperson

ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

f) approve holding an extraordinary meeting of the local board, if required, at a suitable date and time during the weeks of 26 October to 13 November 2020 to adopt the Māngere-Ōtāhuhu Local Board Plan 2020.

Horopaki

Context

6. The Local Government (Auckland Council) Act 2009 states that each local board must:

· adopt their local board plan by 31 October of the year following an election

· use the special consultative procedure (SCP) to engage with their communities.

7. Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

8. The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

Timeframes

9. The consultation period for the local board plans was due to be held in June and July 2020. The implementation of COVID-19 alert levels 3 and 4 required a change in the direction of the draft plans to ensure they responded to the effects of COVID-19. Restrictions on public gatherings also required a shift in planning how engagement events could occur. Planning for these took time, which has forced the consultation period to be moved to July and August 2020.

10. Section 83 of the Local Government Act 2002 requires the consultation period to be a minimum of one month. The COVID-19 Response (Further Management Measures) Legislation Act 2020, which came into force on 16 May 2020, permits a council to modify its SCP and conduct a shorter period of consultation than one month (but no less than seven days).

11. However, the threshold for a council being able to modify its consultation period under this Act is high. According to the Act, a council can only take a modified approach to “the extent that it is satisfied to do is necessary or desirable to support measures taken to contain or mitigate the outbreak of COVID-19 or its effects, including, without limitation, by addressing the impacts and consequences of the outbreak for any aspect of the wellbeing of the community”.

12. While it may be possible to shorten the consultation period, it is important that the community is given a reasonable time of one month to provide feedback on the draft plan in which to indicate their priorities and aspirations.

13. Whilst every effort will be made to adopt the Māngere-Ōtāhuhu Local Board Plan 2020 in October 2020, the unavoidable change to the dates of the consultation period may require a small extension of time. This is to ensure the local board has sufficient time to consider the submissions received.

14. It is recommended that provision be made for an extraordinary meeting to adopt the final plan during the weeks of 26 October to 13 November 2020, should it be required. Adoption of the final plan will be no later than 30 November 2020.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The draft Māngere-Ōtāhuhu Local Board Plan 2020 (refer Attachment A) has been developed by considering:

· previous community engagement, including engagement on the 2017 Local Board Plan, 2018-2028 Long-term Plan and prior annual plans

· subject matter expert advice from council and other council organisations

· mana whenua were engaged through a hui with partners on the Maori Input into Local Board project on Thursday, 30th of January 2020 at Ngati Otara Marae Kohanga Reo, where the following mana whenua groups presented to the boards; Ngāti Tamaoho, Ngāti Whanaunga, Te Ahiwaru Waiohua, and Ngāti Whātua.

· Maori /Maatawaaka communities were also engaged through a hui at Mataatua Marae in Mangere on the 11^th of March 2020.

16. Targeted consultation was also undertaken in January to April 2020 through various activities with local community groups.

· Four community fono’s were held in partnership with and external provider, including one to one conversation with the faith-based groups in the local area where we heard from a cross section of the community from young people to seniors.

· The local board participated in three face to face events in the local area, including Portage Route Crossing Festival, Otahuhu Family Festival, and Local Board movies in the park.

· The Board also heard from residents through the Auckland People’s Panel as well as our online idea’s hub.

· In total the board received over 603 contributions from around 248 people from the local area.

17. The draft Māngere-Ōtāhuhu Local Board Plan 2020 has been developed while the impacts of COVID-19 are not yet fully determined. It is possible that some of the aspirations and desires may need to change as a result.

Key features

18. Key features and outcomes of the draft Māngere-Ōtāhuhu Local Board Plan 2020 include:

Six Outcomes

1. A confident and sustainable local economy

2. We are building well connected, engaged and active communities

3. Protecting our environment and heritage for future generations

4. Celebrating our unique Tangata Whenua and Pasifika identities

5. We thrive and belong in safe, healthy communities

6. Our children and young people grow and succeed

Key themes identified in the draft plan are:

- Support business partnerships to improve local economy, employment and training opportunities

- Improve the local transport and facility networks for local needs

- Protect and preserve our environment and heritage

- Minimising and recycle waste

- Art and creativity are enhanced

- Further development and supporting the needs of our diverse communities

- Local lifestyles are enhanced and supported by improving engagement, safety, health and wellbeing

Statement of proposal

19. The use of the SCP requires the local board to approve an accompanying statement of proposal (refer Attachment B). This document provides financial context and an outline of how the public can provide input through the SCP.

Engagement plan for the SCP

20. The consultation period will run from 13 July to 13 August 2020.

21. The engagement approach focuses on engagement through digital and online platforms.

22. The COVID-19 alert system has certain restrictions on public gatherings, which has varying implications for consultation under the SCP. Due to the uncertainty of knowing which COVID-19 alert level Aucklanders will be under at the time of the consultation period, it is not possible to confirm all details of engagement events as part of the engagement plan.

Consultation documentation and translations

23. To support Aucklanders to be able to provide feedback in a way that suits them, information will be provided online and in hard copy.

24. Hard copies and feedback forms will be available at libraries, service centres and local board offices subject to being open, or on request by calling 09 301 0101 or the Māngere-Ōtāhuhu local board office on 09 256 5133.

25. The draft local board plan will be available to view online at https://akhaveyoursay.aucklandcouncil.govt.nz/mangereotahuhuplan

26. To enable a wide reach across the diverse communities, the feedback form and sections of the draft plan will be translated into Samoa, Tonga, Maori, Cook Island and Niue. The sections to be translated are the outcomes with a brief description, the objectives and initiatives.

Methods for obtaining feedback

27. Feedback will be gathered through the events described below. These may be subject to change depending on the rules and requirements around COVID-19 alert levels:

· Have Your Say face-to-face engagement events (spoken interaction)

· online submission via www.akhaveyoursay.nz

· written submissions, for example proformas and letters received by post or email

· verbal submission through telephone by calling 09 301 0101 or the Māngere-Ōtāhuhu local board office on 09 256 5133.

· social media comments which are in scope of the engagement, although people will be encouraged to go to the online form to make a formal submission

· partnerships with community partners to obtain feedback from our diverse communities.

Processing feedback

28. Feedback will be analysed and collated for local board members to consider prior to making decisions on the final local board plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. The draft Māngere-Ōtāhuhu Local Board Plan 2020 reflects the impacts of predicted climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

30. The plan includes Outcome 3: Protecting our environment and heritage for future generations, which includes specific objectives and initiatives including:

· We will investigate ways to raise climate change awareness and provide access to culturally informed resources and knowledge, promoting a community that sustains its natural environment and wildlife for years to come

· We will also promote low-carbon homes, lifestyles and transport options.

· Deliver programmes and initiatives to promote sustainable businesses and lifestyles

· Support community action to protect and enhance our natural environment, promoting climate change awareness and protecting local ecosystems.

· Include native tree planting into urban design, better enabling parks and places to sustain our natural environment.

31. The impact on the climate from the process of engagement has been considered. Digital feedback will be encouraged where possible, and printing of hard copies will be limited. The ability to provide feedback from any location reduces the need to travel to a specific location.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. The approval of the Māngere-Ōtāhuhu draft local board plan 2020 for public consultation will provide the local board with feedback on the communities’ aspirations on the direction the local board intends to take. Planning and operational areas of the council have taken part in the development and review of the draft plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. The local board’s views have informed the development of the draft Māngere-Ōtāhuhu Local Board Plan 2020 through a series of workshops from November 2019 to May 2020.

Tauākī whakaaweawe Māori

Māori impact statement

34. Staff engaged with mana whenua through a hui with partners on the Maori Input into Local Board project on Thursday, 30th of January 2020 at Ngati Otara Marae Kohanga Reo, where the following mana whenua groups presented to the boards; Ngāti Tamaoho, Ngāti Whanaunga, Te Ahiwaru Waiohua, and Ngāti Whātua.

35. Maori /Maatawaaka communities were also engaged through a hui at Mataatua Marae in Mangere on the 11th of March 2020.

36. The local board has also considered existing feedback on several matters from mana whenua and mataawaka.

37. Aspirations and priorities include:

· continued meaningful partnerships between Mana Whenua IWI and the local board

· supporting Te Reo Maori across the local board area through projects like Te Kete Rukuruku

· adopting the Ngahere strategy locally, which promotes healthy, thriving and recreation environment

· health and wellbeing of our local communities through town centre growth and healthy lifestyles

38. These views have been incorporated into the draft Māngere-Ōtāhuhu Local Board Plan 2020.

Ngā ritenga ā-pūtea

Financial implications

39. Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plans inform this process.

40. The total engagement budget is $12,000 per local board, which is provided for in the Local Board Services group budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. There is a risk in approving the draft Māngere-Ōtāhuhu Local Board Plan 2020 for public consultation while the full social and economic effects of COVID-19 on the community are not yet determined. The consultation process will seek the views and aspirations of the public to inform the final plan.

Ngā koringa ā-muri

Next steps

42. Following approval, the draft Māngere-Ōtāhuhu Local Board Plan 2020 and statement of proposal will be available for public consultation from 13 July to 13 August 2020.

43. Details of specific engagement events will be finalised as part of this process.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Māngere-Ōtāhuhu Local Board Plan 2020	83
b ⇩	Statement of proposal	125
c ⇩	Māngere-Ōtāhuhu Local Board Engagement Plan - Special Consultative Procedure	129

Ngā kaihaina

Signatories

Authors

Daniel Poe – Acting Senior Local Board Advisor

Samantha Tan Rodrigo - Local Board Advisor

Authorisers

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Māngere-Ōtāhuhu Local Board

17 June 2020

Disestablisthment of Local Governance Group - Youth Connections

File No.: CP2020/07079

Te take mō te pūrongo

Purpose of the report

1. To disestablish the Māngere-Ōtāhuhu and Ōtara-Papatoetoe Youth Connections Programme Local Governance Group (LGG) and allocate remaining budget back to the local boards.

Whakarāpopototanga matua

Executive summary

2. Youth Connections is a programme that supports young people into high-quality, sustainable employment by providing employment pathways and improving links with local employers and education/training providers.

3. The programme was launched in 2012 as a joint initiative between Auckland Council and the Tindall Foundation in collaboration with the Mayors Taskforce for Jobs, Airport Community Trust and several other organisations. The programme targeted select local boards areas with a high number of youth not in employment, education or training (NEET).

4. Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards were amongst the handful of local boards who were selected for this programme.

5. Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards agreed in June 2012 to work collaboratively in the governance and delivery of local projects from the Youth Connections Programme. A local governance group consisting of three members from each board was set up and tasked with allocating the boards’ joint investment, providing direction to officers and monitoring the outcomes from the programme. (Attachment 1 contains the LGG Terms of Reference - updated Nov. 2016).

6. In 2019, an operational decision was made to transfer the management and delivery functions for the Youth Connections programme to The Southern Initiative (TSI) whose focus is to help solve some of South Auckland’s most pressing social and economic challenges. This operational arrangement has created the need to revisit the governance arrangements and the type of projects the local boards want to see delivered.

7. On the 3 April 2020, the LGG recommended its own disestablishment while noting that opportunities may still exist for local boards to work alongside each other and with TSI in the future on a project basis.

8. This report seeks a formal decision from the local boards to disestablish the LGG. Once disestablished, the funding currently overseen by the LGG will be returned to each local board.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) disestablish the Youth Connections Local Governance Group.

b) note the remaining budget from the Local Governance Group of $103,000 will be returned to each local board as follows:

i. Māngere-Ōtāhuhu Local Board- $51,500

ii. Ōtara-Papatoetoe Local Board - $51,500

c) confirm direction for the $51,500 returned to the local boards LDI budget.

Horopaki

Context

9. The Auckland Plan aims to support all Aucklanders to gain opportunity and prosperity through several ways in creating the right skills for the city at the right time. Some of these include early interventions in the education system, vocational upskilling for the low and middle-skilled, continuous on-the job training and better schemes to match people with good quality employment.

10. On 14 May 2012, Auckland Council launched a new initiative called Youth Connections across Auckland in collaboration with the Mayors Taskforce for Jobs, the Tindall Foundation, Auckland Airport Community Trust and several other key stakeholder organisations.

11. Local boards who were selected to pioneer this initiative were prepared to contribute financially towards local initiatives. The local board role was to provide locally-appropriate guidance to staff on the delivery of the programme in its local board area. Māngere-Ōtāhuhu and Ōtara-Papatoetoe were two of the local boards that agreed to partner in this programme.

Collaboration between Ōtara-Papatoetoe and Māngere-Ōtāhuhu Local Boards

12. At their meetings held in June 2012, the Ōtara-Papatoetoe and Māngere-Ōtāhuhu Local Boards decided to work collaboratively in the governance and delivery of local projects from their Youth Connections Programmes. This decision was taken in recognition of the close connections and shared opportunities across the Manukau Ward.

Governance: Establishment of the LGG

13. To enable proper and efficient governance of this local boards’ joint programme, a joint governance group was set up and tasked with responsibilities set out in its terms of reference. The terms of reference was refreshed in 2016. (Appendix A)

14. The LGG is made up of six members, three from the Mangere- Otahuhu Local Board and three from Ōtara-Papatoetoe Local Board. These members are appointed at the start of the term.

15. One of the key responsibilities of the LGG is to oversee the funding for the local programme.

Funding

16. In addition to funding received from Auckland Airport Community Trust for work in the Ōtara-Papatoetoe Local Board area, the Tindall Foundation provided start-up funding for all local programmes as well as funding to hire a Regional Project Manager. A condition of the Tindall Foundation funding was that it would scale down its contributions over time.

17. Local boards agreed to match the Tindall Foundation funding and to do this by scaling up their contributions over the years to ensure the reduction in Tindall Funding does not compromise the programme.

18. The Tindall Foundation funding for local programmes appear to have run out and the foundation is supporting the programme at a regional level.

19. At this current each respective local board is contributing $50,000 ($100,000 total) from their Locally Driven Initiatives budget into the local Youth Connections programme. There are no other donors to the local programme at this current time.

Operational arrangements for delivery (2012-2018)

20. In 2012, the responsibility for delivery of the programme sat with Community Development, Arts and Culture (CDAC) department of Auckland Council. Following a restructure of CDAC, delivery became the responsibility of the newly established Community Empowerment Unit (CEU) in 2015. CEU was the department managing the programme up until the programme was transitioned to The Southern Initiative (TSI) in November 2018.

21. The kind of initiatives that were delivered by CDAC and CEU under the guidance of LGG included:

· JobFest- A free one-day event created to get young people into employment.

· Driver licence programmes- free drivers licence courses for young in the Manukau ward area.

· Seed funding, entrepreneurial initiatives such a Passion to Profession

Operational arrangements for delivery (2018-now)

22. In 2018, the Tindall Foundation shifted their Youth Connections investment to TSI. This change was primarily due to a shift in strategic direction from Tindall Foundation. The Auckland Tourism, Events and Economic Development (ATEED) also supported the future direction of the wider Youth Connections programme.

23. The shift to TSI has created a need to revisit the role of the LGG and the type of projects that can be delivered by TSI.

24. Following discussions with TSI about their programming priorities, the LGG have concluded that design of local youth projects, is best overseen directly by each individual local board and where possible, delivered in conjunction with other existing community development initiatives or in partnership with TSI, where suitable.

25. In the final LGG meeting on 3 April 2020 all members agreed to disestablish the LGG and further requested that the remaining funding be distributed evenly between the two local boards.

Tātaritanga me ngā tohutohu

Analysis and advice

26. If the local board approves this report, a decision will need to reached on what the funds will be allocated to. Staff have identified two possible options:

27. Option One: allocate the $51,500 to a localised Youth Connections programme in FY2020/ 2021 programme. This would require deferring the funding to FY21/22 and will effectively result in savings in FY20/21 from avoided spending of the earmarked Youth Connections funding. TSI is able and willing to deliver local programmes overseen by each local board in FY20/21.

28. Option Two: reallocate the $51,500 budget into the current work programme to deliver programming or grants where the board sees fit. Given the proximity to the end of the financial year, there is high risk of non-delivery of any new initiatives introduced this late in the financial year.

29. Option Three: consider surrendering funds for organisational savings.

30. Staff recommend Option One for the following reasons:

· the budget for FY20/21 is expected to include reductions to LDI budget - a deferral will allow the board to continue youth-focused work started by the LGG with TSI in the new financial year without requiring additional LDI from the FY20/21 budget.

· Deferring budget gives the local board and staff time to develop options and initiatives that can be funded using this budget. Work programmes for FY20/21 have been delayed and will be ready for approval in August 2020.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. There is no foreseen negative impact on climate/ environment relating to the procedural decisions made in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. Following the decisions made in this report TSI will be working directly with the Ōtara-Papatoetoe and Mangere-Ōtāhuhu Local Boards with matters regarding Youth Connections programmes for each local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. The local board representatives on the LGG have recommended the decision to disestablish the role and functioning of the LGG.

34. Individual local boards have not had a workshop with officers on this, however LGG members have had the opportunity to inform their respective local boards and staff understand that the views and the direction of the LGG is well supported.

Tauākī whakaaweawe Māori

Māori impact statement

35. The Youth Connections programme is designed to benefit Māori youth and other youth who are not in employment, education or training. We are unable to report the statistics of young people of Maori heritage who have/are/will continue to benefit from this programme but we can confidently say the programme is reaching Māori youth.

Ngā ritenga ā-pūtea

Financial implications

36. The local board will be receiving $51,500 of unspent budget and there will need to be a decision made on how to spend this budget before the end of the June 2020.

37. As a result of our Covid19 response, Council now has a shortfall in the current financial year and is expecting more shortfall in the coming year. The local board can also consider surrendering these funds as FY19/20 savings.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. There are two options identified in paragraph 27 and 28 for spending the available budget.

39. Option 1 involves seeking a deferral of funds so that it can be used in FY20/21. The risk associated with deferrals at this time is that available unspent budgets may be needed to offset the deficit at financial year end. Decisions about deferrals will be made by the Governing Body as part of the emergency budget and there is no guarantee at this stage that all deferral requests will be approved.

40. Option 2 will require scoping and spending the budget before the end of June 2020. There may be some risk involved in this, depending on the type of projects that will be selected. Unspent budgets will be treated as savings at end of the financial year.

Ngā koringa ā-muri

Next steps

41. The local board will need to consider youth-specific or other initiatives it wants to support with the available budget. If deferred, this discussion can happen through the annual work programme development process.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	LGG Terms of Reference	137

Ngā kaihaina

Signatories

Authors	Albert Scott - Local Board Advisor
Authorisers	Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Māngere-Ōtāhuhu Local Board

17 June 2020

Addition to the 2019-2022 Māngere-Ōtāhuhu Local Board meeting schedule

File No.: CP2020/07577

Te take mō te pūrongo

Purpose of the report

1. To seek approval for meeting dates to be added to the 2019-2022 Māngere-Ōtāhuhu Local Board meeting schedule in order to accommodate changes to the Emergency Budget 2020/2021 timeframes.

Whakarāpopototanga matua

Executive summary

2. Due to the consequences of the COVID-19 pandemic, Auckland Council is consulting Aucklanders on further matters for the Emergency Budget 2020/2021. This significantly changes the process set out for the annual plan this year.

3. The local board is being asked to approve two meeting dates as an addition to the Māngere-Ōtāhuhu Local Board meeting schedule to receive feedback from the Emergency Budget 2020/2021 consultation and provide input to the Governing Body. This will enable the modified Emergency Budget 2020/2021 timeframes to be met.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve the addition of two extraordinary meeting dates to the 2019-2022 Māngere-Ōtāhuhu Local Board meeting schedule to accommodate the Emergency Budget 2020/2021 timeframes as follows:

i) Wednesday 8 July at 4.00pm

ii) Wednesday 22 July at 4.00pm

Horopaki

Context

4. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

5. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

6. The Māngere-Ōtāhuhu Local Board adopted its 2019-2022 business meeting schedule at its Wednesday 4 December 2019 business meeting.

7. Due to the consequences of the COVID-19 pandemic, Auckland Council is consulting Aucklanders on further matters for the Emergency Budget 2020/2021. This significantly changes the process set out for the annual plan this year.

8. To allow local boards to receive feedback from Aucklanders in their local board area on the proposed Emergency Budget, and to provide input to the Governing Body, it is recommended that an additional or extraordinary business meeting be held between 6 to 10 July.

9. To ensure the Emergency Budget can be adopted by the Governing Body on 30 July it is recommended that an additional or extraordinary business meeting be held between 20 to 24 July to adopt the Local Board Agreement.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The local board has two choices:

i) add the meeting as an addition to the meeting schedule.

ii) add the meeting as an extraordinary meeting.

11. For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2020/2021 timeframes change again, or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled anyway.

12. For option two, only the specific topic Emergency Budget 2020/2021 may be considered for which the meeting is being held. No other policies or plans could be considered at this meeting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. This report requests the local board’s decision to schedule an additional meeting and consider whether to approve it as an extraordinary meeting or an addition to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

16. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

17. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18. If the local board decides not to add these business meetings to their schedule, this will cause a delay to the Emergency Budget 2020/2021 process, which would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the Emergency Budget and stop the Governing Body from being able to adopt the Emergency Budget by 31 July 2020.

Ngā koringa ā-muri

Next steps

19. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Louise Mason - GM Local Board Services

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Togiatolu Walter Togiamua
Members	Tauanu’u Nanai Nick Bakulich
	Makalita Kolo
	Anae Dr Neru Leavasa
	Christine O'Brien
	Harry Fatu Toleafoa