Agenda of Manurewa Local Board

A board member will lead the meeting in prayer.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Manurewa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 21 May 2020, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	9 June 2020, Manurewa Youth Council- Quarter Two Update	8

No.	Title	Page
a ⇩	9 June 2020, Manurewa Local Board - Members' Update Melissa Atama	17

No.	Title	Page
a ⇩	Auckland Transport June 2020 update	23

Manurewa Local Board

18 June 2020

Panuku and Auckland Transport integrated asset redevelopment programme

File No.: CP2020/03483

Te take mō te pūrongo

Purpose of the report

1. To seek the Manurewa Local Board’s support for the proposed Panuku Development Auckland (Panuku) and Auckland Transport (AT) Park and Ride Integrated Development strategy, and its endorsement to utilise the Manurewa Station Park and Ride located at 33 Station Road, Manurewa, the Selwyn Road car park located 8 Selwyn Road, Manurewa and the Homai Station Park and Ride located at 2R Dalgety Drive, Manukau for integrated transport orientated redevelopment.

Whakarāpopototanga matua

Executive summary

2. An Auckland Plan transformational shift is to ‘radically improve the quality of urban living’. A key aspect of this is improving the quality of urban living by delivering high-quality integrated development. AT and Panuku have the ability to partner and collaborate to deliver transport infrastructure that is integrated with high-quality development on properties in the AT fixed asset register.

3. A number of credible development companies have enquired with AT and Panuku about the prospect of partnering to progress opportunities. Potentially significant opportunities have remained untapped to date. AT and Panuku have worked together to scope the opportunities which exist in the AT managed portfolio and develop a framework to progress the opportunities. Our proposed strategy seeks to integrate transport service requirements at designated council owned park and ride sites with mixed use development. The focus is on current park and ride sites which have the potential for the airspace above the site to be sold for development or another disposal component, while the underlying transport asset is retained in council ownership.

4. The Panuku and AT Park and Ride Integrated Development strategy seeks to achieve increased public transport patronage and strong urban regeneration and urban design outcomes at selected park and ride sites. It also seeks to increase density and intensification around transport nodes and provide the Auckland region with additional housing supply and a range of housing typologies.

5. The net proceeds generated from the redevelopment of selected park and rides sites are intended to be optimised and reinvested back into regional transport priorities, in line with the existing service property optimisation policy for Auckland Council’s service property assets. Service property optimisation previously applied to Auckland Council’s community assets; not properties on the AT fixed asset register. The Finance and Performance Committee resolved the extension of the optimisation of service property approach to Auckland Transport managed assets in March 2018 to enable reinvestment of net proceeds from AT managed assets into transport priorities arising from the commercial development of service property undertaken in partnership with Panuku as part of an urban development project where airspace is being sold above a transport service site

6. Ten sites have been selected as the first batch of opportunities to progress. Subject to the Finance and Performance Committee approving the Panuku and AT Park and Ride Integrated Development strategy, the functional and commercial requirements for the transport component and the potential development envelope for each site will be confirmed and necessary due diligence and planning assessments will be completed. This will inform the site specific design and development briefs which will be taken to the market. AT and Panuku will form a joint panel to review tender proposals received and select the preferred development partner. Final terms and conditions of the disposal of any component of the site to enable development will be approved under the appropriate delegations.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) supports the Panuku Development Auckland and Auckland Transport Park and Ride Integrated Development strategy.

b) endorses the following properties being utilised as part of an integrated transport orientated development:

i) Manurewa Station Park and Ride located at 33 Station Road, Manurewa.

ii) Selwyn Road car park located 8 Selwyn Road, Manurewa.

iii) Homai Station Park and Ride located at 2R Dalgety Drive, Manukau.

c) notes that specified current and future transport operations at the Manurewa Station Park and Ride, the Selwyn Road car and the Homai Station Park and Ride will remain in council ownership and continue to be maintained and controlled by Auckland Transport.

Horopaki

Context

7. An Auckland Plan transformational shift is to ‘radically improve the quality of urban living’. A key aspect of this is improving the quality of urban living by delivering high-quality integrated development. The Auckland Plan states:

“Integrating land use and transport is particularly important for rapid transit. Unlocking growth around rapid transport corridors and stations is essential to address Auckland’s housing and transport challenges. It will also maximise the benefits from the large investment required to build and operate rapid transport.”

8. AT and Panuku have complimentary roles to play in this area, with many properties in the AT fixed asset register presenting opportunities to deliver transport infrastructure that is integrated with high-quality development.

9. Potentially significant opportunities have remained untapped to date. A number of credible development companies have enquired with AT and Panuku about the prospect of partnering to progress opportunities.

10. The Park and Ride Integrated Development strategy is a joint initiative between Panuku and AT and provides a framework for facilitating such opportunities. It seeks to utilise Panuku’s mandate and delegation to progress development opportunities, while AT will ensure the necessary transport requirements are achieved on a site by site basis.

11. As part of the Park and Ride Integrated Development strategy, net proceeds generated from the redevelopment of selected park and rides facilities will be reinvested back into regional transport priorities. This is in accordance with the service property optimisation framework, which is a policy tool that aims to deliver improved community outcomes with no impact on rates. It previously only applied to Auckland Council’s community assets; not properties on the AT fixed asset register. On 20 March 2018, the Finance and Performance Committee resolved (resolution number FIN/2018/40):

“the extension of the Optimisation of Service Property approach to Auckland Transport noting that this will enable reinvestment of net proceeds by Auckland Transport in transport priorities arising from the commercial development of service property undertaken in partnership with Panuku as part of an urban development project where airspace is being sold above a transport service site”.

Tātaritanga me ngā tohutohu

Analysis and advice

Background

12. The proposed Park and Ride Integrated Development strategy seeks to integrate transport service requirements at designated council owned park and ride sites with mixed use development. As a starting point the land development potential in existing single use transport service assets across the regional transport network was identified. Sites were assessed to ascertain if any development potential can be realised (i.e. some part of the asset such as the airspace above the transport component of the site is sold to enable redevelopment). Sites with latent development potential can be optimised, unlocking the value to provide funding for reinvestment back into the transport network, providing improved access, service delivery and a mixture of additional uses.

13. AT and Panuku have been working together to scope the opportunities. The focus is on current Park and Ride sites, with the potential to sell the airspace above each site or another disposal component based on the development strategy, while retaining the underlying transport asset in council ownership. Prospective opportunities have been identified and assessed by utilising current and past investigations undertaken by both AT and Panuku.

14. Eight Auckland Council owned and AT managed Park and Ride sites, one asset held by the New Zealand Transport Agency (NZTA) and one asset jointly owned by both NZTA and Auckland Council have been selected as the first batch of opportunities to progress. A full schedule of the sites across the region proposed for the Panuku and AT Park and Ride Integrated Development strategy is contained in Attachment A to this report.

Objectives

15. The objectives of the Panuku and AT Park and Ride Integrated Development strategy are:

· increased public transport patronage, active modes and safe access

· strong urban regeneration and urban design outcomes

· increasing density and intensification around transport nodes

· increasing housing supply and delivery of a range of housing typologies as a priority

· the ability to partner with developers capable of delivery

· the release of capital / latent value from park and ride sites

· future proofing for imminent strategic transport requirements.

Anticipated programme of works

16. It is anticipated that completion of the full programme of works will take a number of years.

17. Subject to the Finance and Performance Committee approving the Park and Ride Integrated Development strategy, AT will confirm the functional and commercial requirements for the transport component and the potential development envelope for each site. Panuku will undertake all necessary due diligence to understand all relevant legal, technical and historical information and council’s statutory obligations in respect of each site. Panuku will also complete a planning assessment of each site. The collated information will inform the site-specific design and development briefs which will be taken to the market.

18. Final terms and conditions of the disposal of any component of the site to enable development will be approved under the appropriate delegations. Elected members and key stakeholders will be made aware of the appointment of the development partner for each site, the agreed transport requirements and development outcomes and the timeline for delivery.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The Panuku and AT Park and Ride Integrated Development strategy seeks to integrate transport service requirements at designated council owned park and ride sites with mixed use development. This strategy is intended to help address the some of the issues the Auckland region faces due to climate change by:

· creating density in and around transport nodes

· helping to create walkable communities

· increasing public transport accessibility

· providing communities with more options to be less reliant on traditional forms of transport such as cars

· reducing transport related emissions.

20. Subject to Finance and Performance Committee approval, analysis will be undertaken on a site by site basis of the climate change impact, with potential risks such as if the site is in flood plains and the potential for coastal inundation considered and mitigation strategies formed if necessary.

21. Any form of construction and development can increase emissions. Emissions associated with any potential redevelopment could be reduced through development standards agreed through a future development agreement. Panuku has a policy that all residential developments are rated a minimum of Homestar 6 and also includes requirements to reduce carbon emissions in commercial developments.

22. The long term benefits of there being a reduced reliance on private motor vehicles is also anticipated to offset construction related emissions by the creation of density in and around transport nodes. This will contribute to helping to create walkable communities, improving access to public transport and reducing transport related emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. An Auckland Plan transformational shift is to ‘radically improve the quality of urban living’. A key aspect of this is improving the quality of urban living by delivering high-quality integrated development. AT and Panuku have worked together in the development of the Panuku and AT Integrated Development strategy.

24. Should this strategy be approved by the Finance and Performance Committee, engagement will take place with the council group on a site by site basis to identify any potential issues and any opportunities for collaboration and input from other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. Informal engagement was undertaken with the previous Manurewa Local Board in 2019 regarding this proposal. The feedback received was supportive with the board raising the following:

· If iwi engagement will be undertaken? Staff attending advised that iwi engagement will initially be undertaken on the proposed Panuku and AT Park and Ride Integrated Development strategy. Should this strategy be approved by the Finance and Performance Committee, further iwi engagement will be undertaken on a site by site basis.

· If engagement will be undertaken with the Manurewa Town Centre Steering Group? Staff advised that engagement will be undertaken with the Manurewa Town Centre Steering Group on the Manurewa sites, subject to the Finance and Performance Committee approving the Panuku and AT Park and Ride Integrated Development strategy.

· The Manurewa Local Board noted that it would like to see any potential development integrated with South Mall. Staff attending advised that this can be explored subject to the Finance and Performance Committee approving the Panuku and AT Park and Ride Integrated Development strategy.

26. Panuku and AT also provided an update to the board by way of an information memorandum in March 2020.

27. Subject to Finance and Performance Committee approval, Panuku will engage further with the Manurewa Local Board on the Manurewa Station Park and Ride, the Selwyn Road car park and the Homai Station Park and Ride regarding any development and design outcomes to be achieved for viable transport orientated development opportunities.

Tauākī whakaaweawe Māori

Māori impact statement

28. The importance of effective communication and engagement with Māori on the subject of land is understood. As a first step, AT and Panuku are jointly attending four hui with mana whenua to discuss the proposed Park and Ride Integrated Development strategy. The purpose of attending the hui is to engage early with mana whenua so that they are informed about the proposed strategy.

29. At the hui we will also seek feedback on our proposed framework for working with mana whenua on site specific opportunities, should the Park and Ride Integrated Development strategy be approved. Our proposed approach is to firstly undertake full due diligence of the property titles and acquisition history, so that we are aware of any historical issues of significance for mana whenua for any of the sites. Following this, we propose contacting each mana whenua group independently and requesting feedback on the specific proposal.

30. This engagement will seek to understand any potential issues of cultural significance the group would like to formally express and any preferred outcomes that the group would like considered. We will also invite mana whenua to express potential commercial interest in the subject properties. We will also seek input into, and collaboration on, any related public realm design.

31. Our proposed approach is subject to change based on the feedback we receive from mana whenua on our proposed framework for working with them on the Park and Ride Integrated Development sites.

Ngā ritenga ā-pūtea

Financial implications

32. Service property optimisation is a tool that aims to deliver improved community outcomes with no impact on rates. It involves the sale or redevelopment of under-performing service property, with proceeds reinvested into eligible projects. It previously only applied to Auckland Council’s community assets; not properties on the AT fixed asset register. On 20 March 2018, the Finance and Performance Committee resolved the extension of the optimisation of service property approach to Auckland Transport assets. This enables the net proceeds from the redevelopment of the selected park and ride sites to be reinvested into regional transport priorities.

33. The delivery of the Park and Ride Integrated Development strategy will provide an additional funding stream for reinvesting into regional transport priorities which is not derived from rates.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. There may be insufficient appetite from the development community for new development opportunities, particularly given the potential post Covid-19 impacts on the property market. There may also be an oversupply of development sites on the market. The Panuku and AT Park and Ride Integrated Development strategy enables the marketing of sites to be sequenced to mitigate any potential downturn in the property market or lack of demand.

35. Given the interest AT and Panuku have received from a number of credible development companies which have enquired about the prospect of partnering to progress opportunities, a delay in taking these sites to the market may erode private sector interest. Should the Panuku and AT Park and Ride Integrated Development strategy be approved by the Finance and Performance Committee, the development community will be kept appraised about progress. Feedback received and property market expertise will be utilised in forming the sequencing of these sites to the market.

36. There are risks associated with undertaking any form of development in and around transport functions. These will need to be carefully managed, with current and future transport requirements and operations continuing to be maintained and controlled by Auckland Transport.

Ngā koringa ā-muri

Next steps

37. The Panuku and AT Park and Ride Integrated Development strategy will be recommended to the Finance and Performance Committee in July 2020.

38. Subject to Finance and Performance Committee approval of the strategy, site specific due diligence will be undertaken on each site. AT will confirm the functional requirements for the transport component. Further due diligence and planning assessments will be undertaken which will inform the site specific design and development briefs that will be taken to the market.

39. Final terms and conditions of the disposal of any component of the site to enable development will be approved under the appropriate delegations.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Schedule of sites	37

Ngā kaihaina

Signatories

Authors

Letitia Edwards – Head of Strategic Asset Optimisation (acting), Panuku Development Auckland

Kevin Jones- Manager Strategic Projects (North & West), Auckland Transport

Authorisers

Marian Webb – General Manager, Assets and Delivery (acting) – Panuku Development Auckland

Chris Morgan – Group Manager, Strategic Projects – Auckland Transport

Manoj Ragupathy – Relationship Manager Manurewa & Papakura

Manurewa Local Board

18 June 2020

New community lease to Manurewa Tennis Club Incorporated at 31R Russell Road, Manurewa

File No.: CP2020/06190

Te take mō te pūrongo

Purpose of the report

1. To grant a new community lease to Manurewa Tennis Club Incorporated at 31R Russell Road, Manurewa.

Whakarāpopototanga matua

Executive summary

2. Manurewa Tennis Club Incorporated holds an operative community lease for the group-owned premises located at 31R Russell Road, Manurewa.

3. The lease commenced on 1 June 2008 and reached final expiry on 31 May 2018. The lease is holding over on a month-by-month basis until terminated or a new lease is granted.

4. The club’s aim is to foster, promote and participate in tennis matches, competitions and other sports games and activities; to encourage healthy recreation and social interaction for its members.

5. The club is dedicated to the growth, preservation and support of tennis in Manurewa and its surrounding communities. The club has become a well-established community and sports organisation, providing active sport and recreation to the local community for 111 years.

6. After assessing the club’s new lease application, staff are satisfied that the requirements under Auckland Council’s Community Occupancy Guidelines 2012 have been met.

7. Iwi engagement has been undertaken and public notification will follow subject to Manurewa Local Board’s approval of the recommendations below.

8. This report recommends that a new community lease be granted to Manurewa Tennis Club Incorporated, in accordance with the terms and conditions under Auckland Council’s Community Occupancy Guidelines 2012 and the Local Government Act 2002.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve public notification of Auckland Council’s intention to grant a new community lease to Manurewa Tennis Club Incorporated at 31R Russell Road, Manurewa

b) delegate to the Manurewa Local Board Chairperson the authority to appoint a hearings panel to consider any submissions or objections received, following the public notification, and for the panel to reach a decision

c) grant, under the Local Government Act 2002, a new community lease to Manurewa Tennis Club Incorporated for the group-owned premises comprising 3936 square meters (more or less) located at 31R Russell Road, Manurewa (outlined in red on Attachment A) on the land described as Part Lot 7 Deposited Plan 4436 subject to the following terms:

i) term - 10 years commencing 18 June 2020, with one 10 year right of renewal commencing 18 June 2030, effecting final expiry on 17 June 2040.

ii) rent - $1.00 plus GST per annum if demanded.

iii) all other terms and conditions to be in accordance with the Local Government Act 2002 and Auckland Council’s Community Occupancy Guidelines 2012.

d) approve the Manurewa Tennis Club Incorporated’s Community Outcomes Plan for inclusion as the Third Schedule of the lease document which is attached to this report as Attachment B.

Horopaki

Context

9. This report considers the new community lease to Manurewa Tennis Club Incorporated for its premises located at 31R Russell Road, Manurewa.

10. The Manurewa Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Land, Assets and Lease

11. The club holds a community lease over the premises at 31R Russell Road, Manurewa. The land is legally described as Part Lot 7 Deposited Plan 4436, held in fee simple by Auckland Council, subject to the Local Government Act 2002.

12. The building, tennis courts and lighting is owned by the club, which is also responsible for all maintenance of the leased area.

13. The area proposed to be leased to the club consists of approximately 3936 square meters (more or less) and is outlined in red on Attachment A.

Manurewa Tennis Club Incorporated

14. The club was established in 1909 and registered as an incorporated society on 13 September 1974. The club is affiliated with Tennis Auckland and has approximately 56 members aged from five years to those in their early 50s. Most members are aged between 5 and 13 years of age.

15. The club fields teams in senior and junior grades, with an additional team in the Auckland Interclub competition for both seniors and juniors. The club has a promising junior grade, with a full coaching programme staffed by professional coaches.

16. The club runs an Active Families programme in conjunction with Otara Health Charitable Trust, a five-week programme to promote family fitness, a green prescription initiative to improve the health of New Zealanders.

17. Further programmes that support the local community include Wheelchair Tennis, a six-week programme undertaken by Parafed Auckland and New Zealand Wheelchair Tennis. Additionally, Matt Jones Tennis, offers fun and engaging tennis programme for adults and children across the South Auckland region.

18. The club boast six floodlit tennis courts and an all-weather rebound ace surface. This is an internationally recognised surface installed at many of the world’s best tennis venues and played on by the world’s top professional players. The courts are available to the community for casual hire together with club members.

19. The club celebrated its 100th centennial year in 2009 and continues to be involved in the community and offers a family-orientated club that encourages participation, enjoyment and personal development for its athletes.

20. The club supports the community by making its facility available for hire to help and support initiatives and activities within the local community, sport clubs and community organisations. The club has submitted a comprehensive application in support of a new community lease.

Tātaritanga me ngā tohutohu

Analysis and advice

21. The club’s new lease application was assessed against the criteria contained in the Community Occupancy Guidelines 2012 and the priorities set by the Manurewa Local Board Plan 2017.

22. Under the guidelines, groups that own their own buildings have an automatic right to re‑apply for a new lease at the end of their occupancy term, a right which the club is exercising. It is recommended that a new lease be granted to the club for a term of 10 years, with one right of renewal for a further term of 10 years, in accordance with the guidelines.

23. The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms within the Community Occupancy Guidelines 2012.

24. Staff have determined that Manurewa Tennis Club Incorporated meets the requirements under the guidelines to qualify for a new community lease as shown below.

25. The club:

· is registered as an incorporated entity

· has complied with the terms of the operative lease

· caters to a well-defined group in the local community and its services are utilised

· is financially viable and sustains its activities predominantly through membership subscriptions, facility hireage, fundraising and grants

· is managed appropriately as evidenced by its longevity.

26. The building, tennis courts and lighting are owned by the club, which is also responsible for all maintenance within the leased area. A site visit undertaken indicated that the facility presents well and meets the needs of the club’s users.

27. The club has a maintenance plan to address general maintenance and renewals of its premises.

28. A community outcomes plan has been negotiated with the club that identifies the benefits the club will provide to the community. This will be attached as a schedule to the lease document.

Public Notification

29. Under section 138 of the Local Government Act 2002, all leases longer than six months require public notification and submitters will have one month to make a submission or objection. As the building is on land administered by the Local Government Act, public notification of the intention to lease will be undertaken.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. There is no impact on greenhouse gas emissions as the proposal does not introduce any new source of emissions.

31. Climate change impacts will need to be considered in any future planning for the area. The leased area sits directly within a flood water (river or surface flooding) zone as a result of a 1‑in-100-year rainstorm event.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. Staff have obtained support from colleagues in Parks, Sports and Recreation, Community Empowerment and Area Operations. No concerns were raised regarding the new lease to Manurewa Tennis Club Incorporated.

33. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. The assessment of the application was workshopped with the Manurewa Local Board portfolio leads on 13 February 2020 and 1 April 2020. The portfolio leads provided informal support for the proposed new community lease to the club.

35. The recommendations in this report fall within local board’s allocated authority to grant leases within local community facilities in line with the Community Occupancy Guidelines 2012.

36. The recommendations within this report support the Manurewa Local Board Plan 2017 outcomes of:

· People in Manurewa are connecting actively everywhere and every day (Outcome 1).

37. The proposed lease will benefit the local community in enabling initiatives that promote the development, preservation and support of tennis in Manurewa and its surrounding communities.

Tauākī whakaaweawe Māori

Māori impact statement

38. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan, the Unitary Plan and local board plans.

39. This proposal seeks to improve access to facilities for all Aucklanders, including Māori living in the Manurewa Local Board area. The club encourage participation of Māori through local programmes and this will form part of their community outcomes plan commitments.

40. The club has estimated that 24% of its members identify themselves as Māori and promote Te Reo Māori during speeches, meetings and gatherings. The club collaborates with two local high schools who have a high number of Māori students regarding their use of the tennis courts during the week.

41. To fulfil the statutory requirements, staff emailed iwi representatives on 14 April 2020 who have an interest in the land to advise of the proposed lease, allowing 20 working days to respond. There were no objections received. Iwi representatives will also have an opportunity to provide feedback during the public notification process.

Ngā ritenga ā-pūtea

Financial implications

42. All costs relating to the notification of the intention to lease and preparation of the lease agreement are borne by Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. Should the Manurewa Local Board resolve not to grant a new community lease to Manurewa Tennis Club Incorporated, it will inhibit the club’s ability to undertake its core activities which will have a negative impact on the local board outcomes.

44. Additionally, there is risk in relation to the premises where council may be liable for assets where budget is neither allocated nor identified in council’s key strategic planning documents.

45. The new lease affords the club’s security of tenure, enabling the club to attend to the scheduled maintenance of its assets. If the lease is not granted, the club’s ability to maintain its assets will be severely impacted.

Ngā koringa ā-muri

Next steps

46. Subject to the local board’s approval, public notification to grant a new community lease to Manurewa Tennis Club Incorporated will be undertaken. On completion of the public notification, and subject to the resolution of any objections, staff will work with the club to finalise the lease agreement.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	45
b ⇩	Community Outcomes Plan	47

Ngā kaihaina

Signatories

Author

Tai Stirling - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

18 June 2020

Manurewa Lifelong Learning Fund 2019/2020

File No.: CP2020/07677

Te take mō te pūrongo

Purpose of the report

1. To approve allocation of the 2019/2020 Manurewa Lifelong Learning Fund.

Whakarāpopototanga matua

Executive summary

2. The 2019/2020 Manurewa Local Board work programme includes a Lifelong Learning Fund and has an allocated budget of $19,966, including unspent funds of $7,782 from 2018/2019.

3. The Lifelong Learning Fund supports residents in the local board area aged 55 years and over to participate in learning opportunities and continue their valued contribution in the community.

4. The Lifelong Learning Fund opened for applications for self-identified learning activities taking place in the 2020 calendar year on 10 February 2020 and closed on 31 March 2020.

5. Fourteen eligible applications totalling $21,043.07 were received from thirteen individuals.

6. The assessment panel has reviewed the applications against eligibility and assessment criteria and recommended either partial or full funding toward all fourteen applications totalling $19,847.87.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve allocation of $19,847.47 from the 2019/2020 Manurewa Lifelong Learning Fund to thirteen eligible applicants as recommended by the assessment panel:

Applicant	Application activity	Recommended funding
Pauline Jones	Te Rito Maioha, - Teacher Education Refresher Course, Early Childhood NZ Course materials, computer and software, travel	$2000.00
Cynthia Harris	Te Hapūtanga o Te Reo: Te Rōnakitanga ki Te Reo Kairangi (Level 5) Te Wānanga o Aotearoa, Mangere Campus Course materials and associated travel	$1000.00
Claudette Hauiti	Te Ara Reo Māori: Te Ahurewa 100, Te Wānanga Takiura o Ngā Kura Kaupapa Māori o Aotearoa (Year 1 in a Bachelor of Teaching) Contribution toward course fees	$2000.00
Gail Hosken	Te Reo Māori Kaupae Rima (Level 5 Māori Language) Te Whare o Awanuiarangi - Lambie Drive, Manukau Course materials and travel associated with research component	$2000.00
Deliah Hudson	Black O Limited, Administration Cadet Program Computer, software and training resources, travel	$2000.00
Robert Stainthorpe	Carey Baptist College, Block Course: Title: 1 Corinthians MB744 Course fees and materials	$808.17
Frank Walton	Pastoral Counselling/ Mind Health Carer, 1-year part-time course delivered in block courses, Strength to Strength. Course fees and travel costs	$1825.00
Marven Harkness	Gospel and Culture, Laidlaw College Manukau Campus. Course fees and materials	$935.50
Alan Harkness	Introduction to Conversational Māori AUT South Campus, Manukau Course fees and travel	$189.60
Marven Harkness	Introduction to Conversational Māori AUT South Campus, Manukau Course fees and travel	$189.60
Ruth Nepe	Korowai for Beginners, Ngāti Tamaoho, Papakura. Materials, course fees and travel	$1500.00
Mary Manukau	Customised small group computer & technology course, Consulting SOS. Course fees and travel	$1800.00
Rawa Ngatai	Customised small group computer & technology course, Consulting SOS. Course fees and travel	$1800.00
Diane Wildermoth	Customised small group computer & technology course, Consulting SOS. Course fees and travel	$1800.00
Total:		$19,966.00

Horopaki

Context

7. The 2019/2020 Manurewa Local Board work programme includes a Lifelong Learning Fund (the fund) and has an allocated budget of $19,966, including unspent funds of $7,782 from 2018/2019 and excludes costs for promoting or administering the fund.

8. The fund supports residents in the local board area aged 55 years and over to participate in learning opportunities and continue their valued contribution in the community.

9. The fund opened for applications for self-identified learning activities taking place in the 2020 calendar year on 10 February 2020 and closed on 31 March 2020.

10. The Manurewa Lifelong Learning Fund 2019/2020 was advertised on the Manurewa Local Board website, Facebook page and flyers were made available through the Local Board office and Manurewa Library.

11. Fourteen eligible applications totalling $21,043.07 were received from thirteen individuals (Attachment A). One individual has applied for support to undertake two separate learning activities.

12. An assessment panel, consisting of local board members, one staff member as facilitator, and a community partner representative from Urban Neighbours of Hope as administrator, has reviewed the applications against eligibility and assessment criteria.

13. The recommendations were discussed with the local board at a workshop on 14 May 2020.

14. Local organisation Urban Neighbours of Hope were contracted to promote the fund through local seniors’ networks, support individuals to complete the application process, and coordinate information for the assessment panel. This is to support a community-led approach and strengthen local networks for Manurewa seniors.

Tātaritanga me ngā tohutohu

Analysis and advice

15. Auckland Council has a vision for Auckland to be an age friendly city. Auckland's population of those aged over 65 years is growing faster than any other age group.

16. A central government agency, the Office for Seniors, reports that older people are particularly vulnerable to social isolation and loneliness due to loss of friends, family, employment, and mobility.

17. Targeted initiatives like the Manurewa Lifelong Learning Fund support wellbeing and active participation in the community for older people.

18. The Manurewa Lifelong Learning Fund aligns with three of the eight domains identified by the World Health Organisation’s age friendly cities framework, namely, social participation; respect and social inclusion; civic participation and employment.

19. There was an increase in the number of applications from seven in 2018/2019 to fourteen in 2019/2020. This is likely due to the engagement and support provided to eligible applicants by Urban Neighbours of Hope.

20. Applications are assessed against the following criteria:

· The applicant is aged 55 years or older, a New Zealand Citizen or Permanent Resident and residing in the Manurewa Local Board area.

· Alignment to the local board outcome: People in Manurewa are actively connecting everywhere, every day.

· Likelihood that the proposed activity will benefit the community.

· A clear learning objective is provided.

21. New Zealand was impacted by the global COVID-19 pandemic and in alert level 4 lockdown at the time the applications were being considered. Due to COVID 19 impacts, there was a risk that some activity that funding is being requested for may not be able to be delivered. Therefore, the following additional criteria was applied during the assessment process:

· Whether the learning activity can be delivered online, or start date deferred if necessary.

22. The assessment panel advised that all applications meet the eligibility criteria. Funding was capped at $2,000 per individual to allow for as many applicants as possible to receive funding.

23. Table one shows the applications received and the partial or full funding recommended by the assessment panel, totalling $19,847.87:

Table one: Applications received and funding recommendations

Applicant	Application activity	Requested funding amount	Recommended funding amount
Pauline Jones	Te Rito Maioha, - Teacher Education Refresher Course, Early Childhood NZ Course materials, computer and software, travel	$2000.00	$2000.00
Cynthia Harris	Te Hapūtanga o Te Reo: Te Rōnakitanga ki Te Reo Kairangi (Level 5) Te Wānanga o Aotearoa, Mangere Campus Course materials and associated travel	$1253.20	$1000.00
Claudette Hauiti	Te Ara Reo Māori: Te Ahurewa 100, Te Wānanga Takiura o Ngā Kura Kaupapa Māori o Aotearoa (Year 1 in a Bachelor of Teaching) Contribution toward course fees	$2000.00	$2000.00
Gail Hosken	Te Reo Māori Kaupae Rima (Level 5 Māori Language) Te Whare o Awanuiarangi - Lambie Drive, Manukau Course materials and travel associated with research component	$2000.00	$2000.00
Deliah Hudson	Black O Limited, Administration Cadet Program Computer, software and training resources, travel	$2000.00	$2000.00
Robert Stainthorpe	Carey Baptist College, Block Course: Title: 1 Corinthians MB744 Course fees and materials	$808.17	$808.17
Frank Walton	Pastoral Counselling/ Mind Health Carer, 1 year part-time course delivered in block courses, Strength to Strength. Course fees and travel costs	$1825.00	$1825.00
Marven Harkness	Gospel and Culture, Laidlaw College Manukau Campus. Course fees and materials	$1074.50	$935.50
Alan Harkness	Introduction to Conversational Māori AUT South Campus, Manukau Course fees and travel	$291.10	$189.60
Marven Harkness	Introduction to Conversational Māori AUT South Campus, Manukau Course fees and travel	$291.10	$189.60
Ruth Nepe	Korowai for Beginners, Ngāti Tamaoho, Papakura. Materials, course fees and travel	$1500.00	$1500.00
Mary Manukau	Customised small group computer & technology course, Consulting SOS. Course fees and travel	$2000.00	$1800.00
Rawa Ngatai	Customised small group computer & technology course, Consulting SOS. Course fees and travel	$2000.00	$1800.00
Diane Wildermoth	Customised small group computer & technology course, Consulting SOS. Course fees and travel	$2000.00	$1800.00

24. Staff recommend that funding be administered through Urban Neighbours of Hope as a local community partner supporting the Manurewa Local Board 2019/2020 work programme for residents aged 55 years and over. This is to support a community-led approach and strengthen local networks for Manurewa seniors.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. Seven of the learning opportunities selected by applicants have offered an online delivery option either partially or fully in the short term. These changes will reduce associated travel and contribute to reduced traffic congestion and carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. The Community Empowerment Unit works alongside the Manurewa Local Board and Urban Neighbours of Hope.to promote and administer the Lifelong Learning Fund as part of the Arts, Community and Events work programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. Around eight per cent of Manurewa residents were aged 65 years or over at the 2013 census and three per cent of this group identify as Māori.

28. The Manurewa Lifelong Learning Fund is offered as part of a targeted local board work programme aimed at improving the wellbeing of older Manurewa residents, particularly those who are vulnerable.

29. The benefits from participation in learning opportunities are anticipated as reducing social isolation, building the capability and capacity of individuals to do things for themselves, increasing potential for income generation and valuing the ongoing contribution of older people to the Manurewa community.

30. The Manurewa Local Board have acknowledged that older residents are at greater risk of vulnerability and negative impacts from COVID-19.

Tauākī whakaaweawe Māori

Māori impact statement

31. Manurewa has the highest number of residents who identify as Māori when compared with other local boards.

32. Māori residents make up 25 per cent of the Manurewa population, are primarily mataawaka and have a younger median age of 21.8 years, when compared to 29.8 years for the whole of Manurewa. This contributes to the lower number of Māori residents over 65 years of age.

33. Of the fourteen applications received, seven applicants identified as Māori. This is an increase from the previous year and could be attributed to the different networks held by Urban Neighbours of Hope and the level of support they provided to eligible residents to improve application completion rates.

34. Five applications were for support to participate in Te Reo Māori courses. Two non-Māori applicants were seeking to complete an introductory level Te Reo Māori course and three Māori applicants were engaging in advanced Te Reo Māori courses.

35. Being able to speak Te Reo Māori has been identified as an important protective factor against a range of health and well-being harms (Hapai Te Hauora, 2019). 2013 census data shows only 21.3 per cent of all Māori reported being able to converse in Te Reo Māori about everyday things.

36. By supporting older residents to pursue Te Reo Māori as a chosen course of study, the Manurewa Local Board is contributing to Auckland Council’s Māori Outcomes Framework area Ngā hapori Māori kaha, Strong Māori communities, specifically cultural wellbeing priority number four, Reo Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

37. The Manurewa Seniors Network and Lifelong Learning Fund work programme (line 110) has a total budget of $19,966 available for allocation to the Manurewa Lifelong Learning Fund in 2019/2020. This amount includes unspent funds of $7,782 from 2018/2019 and excludes costs that went to promoting or administering the fund.

38. Budgets for locally driven initiatives were allocated at the beginning of the 2019/2020 financial year prior to the COVID-19 pandemic occurring. As the fund total is less than $20,000, and is part of this year’s work programme, the funds can be allocated.

39. Any unspent budget will be taken as savings in 2019/2020.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. To mitigate the risk of allocating funding to applicants for activity that can no longer be delivered due to COVID-19 impacts, all applicants were requested to provide evidence of the likelihood the learning opportunity would proceed in the COVID-19 post lockdown period. Seven of the learning activities have also transitioned to online learning to ensure their delivery.

Ngā koringa ā-muri

Next steps

41. Staff will create a funding agreement for Urban Neighbours of Hope to distribute the funding to successful applicants.

42. An evaluation of the Manurewa Lifelong Learning Fund 2019/2020 process will be carried out in June and July 2020 to inform future processes.

43. Successful applicants will provide accountability information on completion of their application activity, either in person with the local board or in writing.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa Lifelong Learning Fund 2019/2020 Summary of Applicants	55

Ngā kaihaina

Signatories

Authors

Ronelle Baker - Practice Manager – Operations Community Empowerment Unit

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

18 June 2020

Manurewa Business Association Strategic Plan Funding

File No.: CP2020/07689

Te take mō te pūrongo

Purpose of the report

1. To consider and approve or decline the request from the Manurewa Business Association for funding to assist with the development of its five-year strategic plan.

Whakarāpopototanga matua

Executive summary

2. The Manurewa Business Association (MBA) is seeking a financial contribution from the local board to help fund the development of its five-year strategic plan. This report introduces the request for funding for consideration by the local board.

3. The MBA is seeking a total of $12,500 from the local board to help it develop the five-year plan.

4. The board is being asked to either approve or decline the request from the Manurewa Business Association.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve or decline the request from the Manurewa Business Association for $12,500 towards the development of its five-year strategic plan

b) reallocates the $12,500 from the Town Centre Revitalisation ATEED budget line uin the local economic development work programme to GOV: External Partnerships 2020/2021 Local Board work programme, if the board approves the request for funding from the Manurewa Business Association.

Horopaki

Context

5. This report provides the local board with an overview of the request from the Manurewa Business Association (MBA) for consideration by the local board.

Tātaritanga me ngā tohutohu

Analysis and advice

6. The Manurewa Local Board Plan 2017 identifies the board’s intent to make the Manurewa town centre the heart of the community to create a centre where people choose to live, socialise and work.

7. In order to achieve this the local board has convened a Town Centre Steering Group. The group is made up of the Manurewa Local Board Chair, Auckland Council family staff, the Manurewa Business Association (and Southmall) and the Manurewa Police. It has an independent chair and draws upon consultant support as required.

8. The Manurewa Local Economic Development Action Plan 2015 identifies the need to continue to support the steering group to enhance the vitality and viability of the Manurewa town centre (action 1.3).

9. In 2019/2020 the local board allocated $80,000 towards town centre revitalisation implementation, to enable the continuation of the following activities:

· Facilitation and support of the Manurewa Town Centre Steering Group: Meeting the costs of continuing the steering group and associated consultant support and in addition the delivery of key projects identified by the Steering Group in the forthcoming year.

· Support for Te Mahia Station work: meeting the costs of consultant support to enable the local board to ensure that the opportunities to enhance the station and other outcomes are maximised and delivered.

· Outcomes identified by other work in surrounding areas: Exact projects are to be identified but the budget can be used to fund studies or research that will support the economic growth of the local board area. Some of which may be identified through the current Area Plan for the Manurewa-Takanini-Papakura corridor.

10. At the time of writing the local board has a total of $47,478 uncommitted in the town centre revitalisation implementation budget line which is managed by Auckland Tourism Events and Economic Development (ATEED) on behalf of the local board.

11. The Manurewa Business Association (MBA) is seeking funding of $12,500 to support the costs of the development of its five-year strategic plan as set out in Attachment A of this report.

Manurewa Business Association and the Business Improvement District (BID) programme.

12. BID-programme operating business associations sign a BID programme agreement with Auckland Council. The agreement sets out the roles and responsibilities of the parties and confirms that each will meet the requirements of the Auckland Council Business Improvement District (BID) Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi).

13. The MBA has been operating a BID programme since 2005.

14. BID-programme business associations, as required by the BID Policy, must have a strategic plan that contains evidence of achievable medium to long-term opportunities set out on a 3-5 year cycle. In support of the strategic plan there must be an annual business plan that will deliver programmes based on the BID’s strategic priorities.

15. The plans (strategic and annual business) are part of a BID-programme operating business associations’ business as usual (BAU) operations and required as part of compliance with the BID Policy.

16. The cost of implementing the plans (including the revision and development) is set out in an annual operational income and expenditure budget approved by the business association membership. The BID-programme operating business association AGM provides the forum where members vote to approve the budget and, in doing so, set the requisite BID targeted rate grant for the following financial year.

Manurewa BID expansion

17. In 2017 MBA began working on a BID expansion project to include Southmall, Clendon Shopping Centre and surrounding businesses into the existing Manurewa BID programme boundary and BID targeted rate collection. The project has been noted in the MBA strategic plan and the work on the expansion has spanned a number of years. MBA has focused their time and energy engaging with businesses and property owners to build support for and towards a BID expansion ballot.

18. In late 2019 MBA scheduled a BID expansion ballot for March 2020. The ballot provides the evidence of support from the eligible voters located within the BID expansion area to be included in the Manurewa BID programme and boundary.

19. Unfortunately, Manurewa was not able to proceed with their BID expansion, resulting in keeping its BID grant amount at $157,000 for 2020/202 and the BID boundary unchanged.

20. MBA intend to revisit the BID expansion project and ballot, with the re-ballot to happen in March 2021.

Supporting businesses impacted by COVID-19.

21. Since the unsuccessful BID ballot in March 2020 the economy has been heavily impacted by the COVID-19 pandemic and related lockdown. The effect has been felt by both retail-based town centres, the city centre and commercial precincts.

22. BID-programme operating business associations, now more than ever, will need to provide local business leadership to help businesses recover from the economic shock and transition to a viable future state.

Consideration of the request

23. It is the local board’s discretion whether it provides the requested funding to the Business Association.

24. The business association is responsible for managing the BID Policy requirements and would normally be expected to allocate the necessary budget for developing a strategic plan. If additional funding is needed for BAU, the BID Policy provides the ability to increase their BID grant (either a one-off increase or a continued increase) to accommodate any operational expenditure.

25. Staff have sought clarification on why the strategic plan cannot be funded in total by the Manurewa Business Association, as it is a requirement under the BID Policy to have one.

26. The Business Association has responded to this request stating that: In this case the requested funding is for formation of the plan as a one-off cost item with implementation as part of the normal and BAU deliverable of the BID and BID Manager. The funding request is for full or part funding and this would be at the discretion of the Board.

Staff comments

27. While it is possible for the local board to provide funding to the Manurewa Business Association for the development of its five year strategic plan, it is considered that this is an activity that the BID targeted rate should cover, as it is a deliverable required under the BID Policy. As such staff do not support the board funding this activity using additional Locally Driven Initiatives (LDI) funding.

28. However, if the local board is minded to approve the MBA’s request, staff suggest that the board’s allocation of further funding should be subject to the following being incorporated into the funding agreement:

· The Business Association recognising as part of the strategic planning process the role the town centre steering group is playing in revitalising the town centre and commits to working in partnership with the local board through the Town Centre Steering Group and the associated work programme.

· The scope of the strategic plan to include:

o addressing issues facing businesses post COVID1-19 including business recovery, resilience and sustainability

o the wider Manurewa business community including the proposed BID expansion area

o new opportunities for businesses to connect with the community.

The Funding Agreement will set out the above requirements.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. There are no direct climate impacts as a result of this report. The development of the strategic plan may identify opportunities for climate change mitigation by the Manurewa Business Association and these will need to be considered by the Business Association and a requirement to do this will be confirmed in the funding agreement.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. The BID Partnership Team have co-authored the report and their comments and advice are included within it.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. The activities of the MBA tangibly support the aspirations of the Manurewa Local Board Plan 2017, best expressed in Outcome 2: A prosperous local economy supporting local people. From their constitutions to their activities, the BIDs exist to enhance their business districts, grow Auckland’s GDP and sustain the economic viability of their targeted ratepaying members.

33. The request from the MBA was workshopped with the local board on the 12 March 2020.

Tauākī whakaaweawe Māori

Māori impact statement

34. There are no direct impacts as a result of this report on Māori. However, at the 2018 Census, Māori make up more than 26% of the population living in the Manuewa Local Board area, compared to 11.5% of Auckland.

35. The development of the strategic plan may identify opportunities for Māori businesses within the Manurewa Business Association area and these will need to be considered by the Business Association and a requirement to do this will be confirmed in the funding agreement.

Ngā ritenga ā-pūtea

Financial implications

36. The 2019/2020 local economic development work programme has $47,478 uncommitted at the time of writing. The request for $12,500 can be accommodated within the budget available.

37. The progress of the development of the strategic plan will be required to be reported directly to the local board by MBA on a regular basis if it is approved.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. There is a risk that the budget remains unspent if it is not allocated to specific projects. In addition the timing of the strategic plan and it’s development is in the control of the MBA Regular updates on the use of the funds and progress of the project will be recommended and include the MBA, board members, ATEED, BID team and the Manurewa Town Centre Steering Group.

Ngā koringa ā-muri

Next steps

39. If the request is approved by the local board the BID team will process the funding grant using the council Smartygrant grants administration system, which includes an application form, funding agreement and accountability reporting process. An update on the project will be included in the 2020/2021 Manurewa Local Board work programme quarterly report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Request for funding from Manurewa Business Association	69

Ngā kaihaina

Signatories

Authors

John Norman – Strategic Planning Manager Local Economic Development

Claire Siddens - Principal Advisor

Authorisers

Paul Robinson - Local Economic Growth Manager

Alastair Cameron - Manager - CCO Governance & External Partnerships

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

18 June 2020

Manurewa Local Board Quick Response Grants Round Two 2019/2020 grant allocations.

File No.: CP2020/07307

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications for the Manurewa Local Board Quick Response Grant Round Two 2019/2020.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received for the Manurewa Local Board Quick Response Grant Round Two 2019/2020 which are provided as Attachment B.

3. The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2019/2020 on 21 March 2019 (MR/2019/33) provided in Attachment A. The document sets application guidelines for contestable community grants submitted to the local board.

4. The Manurewa Local Board set a total community grants budget of $170,000 for the 2019/2020 financial year.

5. Manurewa Local Board local grants and multi-board round one was completed and an amount of $62,102.60 was allocated.

6. The Manurewa Local Board Quick Response Grant Round One 2019/2020 was completed and an amount of $42,492.23 was allocated, leaving a total of $65,405.17 for the remaining grant rounds.

7. The Manurewa Local Board allocated $113,209.00 for local grants and multi-board round two, utilising unspent Locally Driven Initiatives (LDI) budgets, of $65,978, leaving a total of $18,174.17 for the remaining grant round.

8. In the Manurewa Local Board Quick Response Grant Round Two 2019/2020 a total of sixteen applications were received requesting a total amount of $29,574.63.

Ngā tūtohunga

Recommendation/s

a) agree to fund, part-fund or decline each application in Manurewa Local Board Quick Response Grant Round Two 2019/2020

Table One: Manurewa Local Board Quick Response Grant Round Two 2019/2020 applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested
QR2010-201	Jodi van de Wydeven	Community	Towards venue hire, marketing, tea and coffee costs.	$2,000.00
QR2010-202	Blue Light Ventures Incorporated	Community	Towards Rainbows End Fun Park tickets for schools to attend the Blue Light Funday.	$1,967.16
QR2010-203	Counties Manukau Gymnastics Incorporated	Sport and recreation	Towards leotards for club members.	$1,448.47
QR2010-204	Wattle Downs Residents & Ratepayers Association Incorporated	Community	Towards the annual picnic costs, including rock climbing, bouncy castle, face painters, and band hire.	$2,000.00
QR2010-205	Life Education Trust Counties Manukau	Community	Towards costs for the workbooks for the health and wellbeing programme in schools.	$2,000.00
QR2010-206	Auckland Southern District Chinese Association Incorporated	Community	Towards development costs for the Auckland Southern District Chinese Association website.	$1,725.00
QR2010-208	Carl McCullagh	Community	Towards costs for the Queen Scout Project for bench seating in the Weymouth Scout Hall, including building materials and plywood.	$1,434.00
QR2010-209	Royal New Zealand Plunket Trust	Community	Towards the Manurewa community support coordinator wages	$2,000.00
QR2010-210	YMCA North	Community	Towards intermediate school camp costs, including catering, accommodation, staff donations, first response team fees medals and trophies, sports equipment and laundry.	$2,000.00
QR2010-214	Habitat for Humanity Greater Auckland Limited	Community	Towards the costs for winter items for older people including heaters, winter blankets and volunteer petrol vouchers.	$2,000.00
QR2010-215	UpsideDowns Education Trust	Community	Towards speech therapy costs for two clients in the Manurewa area	$2,000.00
QR2010-216	Youthline Auckland Charitable Trust	Community	Towards the Manurewa share of the annual costs for triage support and supervision for the volunteers who staff the Youthline Helpline.	$2,000.00
QR2010-217	Advance Sports Trust	Sport and recreation	Towards costs for the Premier Touch League Tournament, including sports bags, water bottles, and cooling towels.	$2,000.00
QR2010-218	All Seasons Community Sports Trust	Sport and recreation	Towards heating costs for the clubrooms.	$2,000.00
QR2010-219	Independent Living Charitable Trust	Community	Towards event costs, including food, utensils and petrol vouchers for the “Mid autumn festival” for seniors at the Acacia and White Haven Courts in the local board area.	$1,000.00
QR2010-220	Multiple Sclerosis Auckland Incorporated. (previously called Multiple Sclerosis Society of Auckland and the North Shore Incorporated.)	Community	Towards pool hire costs and physiotherapist fees for hydrotherapy classes in the local board area for people with multiple sclerosis.	$2,000.00
Total				$29,574.63

Horopaki

Context

9. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

10. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

11. The Manurewa Local Board adopted its grants programme for 2019/2020 on 21 March 2019 (MR/2019/33) and will operate two quick response and two local grant rounds this financial year.

12. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

13. The Manurewa Local Board set a total community grants budget of $170,000 for the 2019/2020 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

14. Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed.

15. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

18. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Local boards are responsible for the decision-making and allocation of local board community grants. The Manurewa Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

20. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can do better to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

21. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Nga Matarae-Maori Outcomes department has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

22. The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

23. The Manurewa Local Board has set a total community grants budget of $170,000.00 for the 2019/2020 financial year.

24. Manurewa Local Board local grants and multi-board round one was completed and an amount of $62,102.60 was allocated.

25. The Manurewa Local Board Quick Response Grant Round One 2019/2020 was completed and an amount of $42,492.23 was allocated, leaving a total of $65,405.17 for the remaining grant rounds.

26. The Manurewa Local Board allocated $113,209.00 for local grants and multi-board round two, utilising unspent Locally Driven Initiatives budgets, of $65,978, leaving a total of $18,174.17 for the remaining grant round.

27. In the Manurewa Local Board Quick Response Grant Round Two 2019/2020 a total of sixteen applications were received requesting a total amount of $29,574.63.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

29. Following the Manurewa Local Board allocating funding for quick response round two, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa Local Board Grants Programme 2019/2020	77
b ⇨	Manurewa Local Board Quick Response Grant Round Two 2019/2020 grant applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

18 June 2020

Panuku Development Auckland - Manurewa Local Board Six-Month Report 01 September 2019 to 29 February 2020

File No.: CP2020/07651

Te take mō te pūrongo

Purpose of the report

1. To update the Manurewa Local Board on Panuku Development Auckland (Panuku) activities within the local board area and the region for the six months from 01 September 2019 to 29 February 2020.

Whakarāpopototanga matua

Executive summary

2. Panuku is charged with balancing financial and non-financial outcomes in order to create and manage sustainable and resilient places where people want to live, work, invest, learn and visit. The activities of Panuku cover four broad areas:

· redevelopment of urban locations, leveraging off council owned land assets, mostly within existing suburbs

· review of, and where appropriate, redevelopment of council non-service property

· management of council property assets including commercial, residential, and marina infrastructure

· other property related services such as redevelopment incorporating a service delivery function, strategic property advice, acquisitions and disposals.

3. Panuku Development Auckland currently manages 41 commercial and residential interests in the Manurewa Local Board area.

4. No properties were purchased, in the Manurewa Local Board area during the six month reporting period.

5. No properties were sold in the Manurewa Local Board area during the six month reporting period.

6. 1 property is currently under review as part of the rationalisation process.

7. 1 property has been retained to deliver a council service use through our rationalisation process.

8. Panuku leads a multi-year redevelopment programme of the council’s Housing for Older People (HfOP) portfolio (Haumaru). There are 5 Haumaru villages in the Manurewa Local Board area.

Ngā tūtohunga

Recommendation/s

That theManurewa Local Board:

a) receive the Panuku Development Auckland - Manurewa Local Board Six-Month Report 01 September 2019 to 29 February 2020

Horopaki

Context

9. Panuku helps to rejuvenate parts of Auckland, from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

10. The Auckland Plan is the roadmap to deliver on Auckland’s vision to be a world class city. Panuku plays a significant role in achieving the ‘Homes and Places’ and ‘Belonging and Participation’ outcomes.

11. Panuku leads urban redevelopment in Manukau, Onehunga, Wynyard Quarter, Waterfront, Northcote, Avondale, Takapuna, Henderson, Papatoetoe, Ormiston and Flat Bush, Panmure, Pukekohe, City Centre and the redevelopment of the Haumaru Portfolio.

12. Panuku manages around $3 billion of council’s non-service property portfolio, which is continuously reviewed to find smart ways to generate income for the region, grow the portfolio, or release land or property that can be better used by others. “Non-service properties” are council owned properties that are not used to deliver council, or CCO, services.

13. As at 31 December 2019, the Panuku managed a regional property portfolio comprising 1674 properties and containing 1035 leases. This includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres, and a large portfolio of residential rental homes.

Tātaritanga me ngā tohutohu

Analysis and advice

14. Panuku is contributing commercial input into approximately fifty region-wide council-driven renewal and housing supply initiatives.

15. Panuku works with partners and stakeholders over the course of a project. It also champions best practice project delivery, to achieve best value outcomes within defined cost, time and quality parameters.

16. Below is a high-level update on activities in the Manurewa Local Board area.

Transform Manukau

17. The agreement with Hayden & Rollett to develop 52-54 Manukau Station Road for an extension of Manukau Institute of Technology (MIT) facilities has been executed. Construction is scheduled for completion by commencement of Semester Two.

18. A conditional Development Agreement for the development of a Quest Hotel and Apartments on Lot 3 has been executed. The developer is scheduled to complete due diligence and lodge consents by the end of May.

19. Scentre Group (Manukau Westfield) has confirmed its intent to bring forward commencement of construction works to extend and remodel the mall, subject to further planning.

20. Panuku is working closely with Healthy Waters and wider project partners to plan for the regeneration of the Puhinui Stream. A regeneration strategy is underway and is being coordinated with a stormwater management plan for the full catchment. Panuku has prioritised the development of an integrated work-programme to ensure timely input into the Long-term Plan. Further engagement will be undertaken with the local board and wider stakeholders following clarification of the Long-term Plan deadlines.

21. Panuku, Healthy Waters and Community Facilities are working together to develop a plan for the improvement of Hayman Park with a view to progressing the wetland (stormwater pond) and playground stage 2 as future projects.

22. Barrowcliffe Bridge and Place Upgrade has been endorsed by the Otara–Papatoetoe and Manurewa Local Boards to progress to physical works. Panuku has been working with mana whenua, internal council departments and local stakeholders throughout the design process. The project is set to deliver a road connection to the new Kotuitui and Puhinui Park developments and a safe gateway for pedestrians and cyclists to the south of the city centre.

23. The first houses will be occupied in early April at the Puhinui Park Development at 20 Barrowcliffe Place. Construction of the first houses of the Kotuitui Development will commence in April.

24. Placemaking continues to run events that involve various community groups to activate engagement with the Panuku work programme.

25. Negotiations with Counties Manukau District Health Board (DHB) are underway regarding extending a walkway along the Puhinui through the existing Super Clinic land (the northern paddocks) from Rata Vine to Kerr’s Road.

Portfolio Management

Properties managed in the Manurewa Local Board Area

26. Panuku currently manages 8 commercial and 33 residential interests within the local board area.

Portfolio strategy

Optimisation

27. Optimisation is a self-funding development approach targeting sub-optimal service assets approved in 2015. The process involves an agreement between Community Facilities, Panuku and local boards and is led by Panuku. It is designed to equal or enhance levels of service to the local community in a reconfigured form while delivering on strategic outcomes such as housing or urban regeneration with no impact on existing rate assumptions.

28. Using optimisation, underperforming assets will have increased utility and efficiency, lower maintenance and operating costs, as well as improved service delivery benefiting from co-location of other complimentary services or commercial activities. Optimisation will free up a range of undercapitalised development opportunities such as air space, full sites, or part sites.

29. Using optimisation as a redevelopment and funding tool, the Local Board can maximise efficiencies from service assets while maintaining levels of service through the release of some or all of that property for sale or development.

30. Local boards are allocated decision making for the disposal of local service property and reinvestment of sale proceeds in accordance with the service property optimisation approach.

Portfolio review and rationalisation

Overview

31. Panuku is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within the council’s portfolio that may be suitable for potential sale and development if appropriate. Panuku has a focus on achieving housing and urban regeneration outcomes.

32. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

33. Panuku works closely with Auckland Council and Auckland Transport to identify potential surplus properties to help achieve disposal targets.

Target for July 2018 to June 2019:

Unit	Target	Achieved
Portfolio review	$30 million disposal ‘recommendations’	$30.4 million disposal recommendations.

July 2019 to June 2021 Target:

Unit	Target	Achieved
Portfolio Review	$45m disposal recommendations.	$20 million disposal recommendations as at 23 February 2020.

Process

34. Once identified as no longer delivering the council service use for which it was acquired, a property is taken through a multi-stage rationalisation process. The agreed process includes engagement with council departments and CCOs, the local board and mana whenua. This is followed by Panuku board approval, engagement with the local ward councillors, the Independent Māori Statutory Board and finally, a Governing Body decision.

Acquisitions and disposals

35. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. Panuku purchases property for development, roads, infrastructure projects and other services. These properties may be sold with or without contractual requirements for development.

Acquisitions

36. Panuku does not decide which properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of the council.

37. Panuku has purchased 7 properties for open space across Auckland in the time period between September 2019 and March 2020 at a cost of $23.1 million.

38. No properties have been purchased in the Manurewa Local Board area during the reporting period for open space.

39. All land acquisition committee resolutions contain a confidentiality clause due to the commercially sensitive nature of ongoing transactions, and thus cannot be reported on while in process.

Disposals

40. In the reporting period between September 2019 and March 2020, the Panuku disposals team has entered into six sale and purchase agreements, with an estimated value of $3.5 million of unconditional net sales proceeds.

41. Panuku 2019/20 disposals target is $24 million for the year. The disposals target is agreed with the council and is reviewed on an annual basis.

42. No properties have been sold in the Manurewa Local Board area during the reporting period.

Under review

43. Properties currently under review in the Manurewa Local Board area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the Governing Body.

Property

Details

18R Hazards Road,

Weymouth

A Local Purpose (for public car park and toilet facilities) Reserve subject to the Reserves Act 1977.

In 2015 AT released the property as not required for current or future transport infrastructure requirements.

The internal consultation commenced in June 2016. Panuku received the board’s informal feedback in May 2019.

Community facilities service use requirements for 18R Hazards Road were identified through the rationalisation process and the property has been returned to service.

Housing for Older People-Haumaru Housing

44. The council owns 1452 units located in 63 villages across Auckland, which provide rental housing to low income older people in Auckland.

45. The Housing for Older People (HfOP) project involved the council partnering with a third-party organisation, The Selwyn Foundation, to deliver social rental housing services for older people across Auckland.

46. The joint venture business, named Haumaru Housing, took over the tenancy, facilities and asset management of the portfolio, under a long-term lease arrangement from 1 July 2017.

47. Haumaru Housing was granted community housing provider (CHP) status in April 2017. Having CHP registration enables Haumaru to access the government’s Income Related Rent Subsidy (IRRS) scheme.

48. Auckland Council has delegated Panuku to lead a new multi-year residential development programme.

49. The following Haumaru Housing villages are located within the Manurewa Local Board area:

Village	Address	Number of units
Alfriston Court	33 Alfriston Road	17
Gallaher Court	29 Alfriston Road	16
Inverell Court	18 Inverell Avenue	25
Leabank Court	12 Kirton Crescent	64
Percival Court	15 Percival Street	4

Tauākī whakaaweawe āhuarangi

Climate impact statement

50. The Panuku Priority Location programmes support regeneration of existing town centres, developing underutilised sites within the urban area, close to transport links. Increasing the density of housing results in reduced carbon emissions through improved utilisation of existing infrastructure and transit-oriented development. The provision of easy, safe and attractive walking and cycling routes reduces reliance on private motor vehicles and enables low carbon lifestyles. Panuku has adopted a minimum standard of a Homestar 6 rating for all homes, resulting in warmer, drier and more energy efficient buildings.

51. Climate change increases the probability of hotter temperatures and more frequent flooding and drought in the Manurewa Local Board Area. Panuku seeks to future-proof our communities by:

a) specifying adaptation and resilience in the design of buildings and spaces

b) specifying that infrastructure and developments are designed to cope with warmer temperatures and extreme weather events

c) use of green infrastructure and water sensitive design for increased flood resilience, ecological and biodiversity benefits

d) provision of increased shade and shelter for storm events and hotter days.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

52. The views of the council group are incorporated on a project by project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

53. Any local or sub-regional impacts related to local activities are considered on a project by project basis.

Tauākī whakaaweawe Māori

Māori impact statement

54. Panuku works collaboratively with mana whenua on a range of projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

55. Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Ngā ritenga ā-pūtea

Financial implications

56. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

57. There are no risks associated with receiving this report.

Ngā koringa ā-muri

Next steps

58. The next six-monthly update is scheduled for October 2020.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Perin Gerrand - Engagement Coordinator

Authorisers

Jody Jackson-Becerra - Senior Engagement Advisor

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

18 June 2020

Draft Manurewa Local Board Plan 2020

File No.: CP2020/06552

Te take mō te pūrongo

Purpose of the report

1. To approve the draft Manurewa Local Board Plan 2020 and statement of proposal for public consultation.

Whakarāpopototanga matua

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption by 31 October of the year following election and uses the special consultative procedure (SCP) to engage with their communities.

3. The consultation period for the SCP will take place from 13 July to 13 August 2020.

4. The draft Manurewa Local Board Plan 2020 has been developed using feedback obtained before COVID-19. There is a risk in approving the draft Manurewa Local Board Plan 2020 for public consultation while the full social and economic effects of COVID-19 on the community are not yet determined.

5. The consultation process will seek the views and aspirations of the public to inform the final plan.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) adopt the draft Manurewa Local Board Plan 2020 in Attachment A and the statement of proposal in Attachment B for public consultation using the special consultative procedure.

b) delegate authority to the Chairperson and/or other nominated member(s) of the Manurewa Local Board to approve final changes to the draft Manurewa Local Board Plan 2020 and statement of proposal.

c) delegate authority to the Chairperson and/or other nominated member(s) to approve the type of engagement events to take place, the number of events and the dates of the engagement events.

d) delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan:

i) local board members and Chairperson

ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

e) approve holding an extraordinary meeting of the local board, if required, at a suitable date and time during the weeks of 26 October to 13 November 2020 to adopt the Manurewa Local Board Plan 2020.

Horopaki

Context

6. The Local Government (Auckland Council) Act 2009 states that each local board must:

· adopt their local board plan by 31 October of the year following an election

· use the special consultative procedure (SCP) to engage with their communities.

7. Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

8. The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

Timeframes

9. The consultation period for the local board plans was due to be held in June and July 2020. The implementation of COVID-19 alert levels 3 and 4 required a change in the direction of the draft plans to ensure they responded to the effects of COVID-19. Restrictions on public gatherings also required a shift in planning how engagement events could occur. Planning for these took time, which has forced the consultation period to be moved to July and August 2020.

10. Section 83 of the Local Government Act 2002 requires the consultation period to be a minimum of one month. The COVID-19 Response (Further Management Measures) Legislation Act 2020, which came into force on 16 May 2020, permits a council to modify its SCP and conduct a shorter period of consultation than one month (but no less than seven days).

11. The threshold for a council being able to modify its consultation period under this Act is high. According to the Act, a council can only take a modified approach to “the extent that it is satisfied to do is necessary or desirable to support measures taken to contain or mitigate the outbreak of COVID-19 or its effects, including, without limitation, by addressing the impacts and consequences of the outbreak for any aspect of the wellbeing of the community”.

12. While it may be possible to shorten the consultation period, it is important that the community is given a reasonable time of one month to provide feedback on the draft plan in which to indicate their priorities and aspirations.

13. Whilst every effort will be made to adopt the Manurewa Local Board Plan 2020 in October 2020, the unavoidable change to the dates of the consultation period may require a small extension of time. This is to ensure the local board has sufficient time to consider the submissions received.

14. It is recommended that provision be made for an extraordinary meeting to adopt the final plan during the weeks of 26 October to 13 November 2020, should it be required. Adoption of the final plan will be no later than 30 November 2020.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The draft Manurewa Local Board Plan 2020, provided in Attachment A, has been developed by considering:

· previous community engagement, including engagement on the 2017 Local Board Plan, 2018-2028 Long-term Plan and prior annual plans

· the uncertainty of the impact of COVID-19 on Auckland Council’s budget and service levels

· subject matter expert advice from council and other council organisations

· mana whenua and mataawaka views.

16. Targeted consultation was also undertaken in January to April 2020 through various activities with local community groups.

17. The draft Manurewa Local Board Plan 2020 has been developed while the impacts of COVID-19 are not yet fully determined. It is possible that some of the aspirations and desires may need to change as a result.

Key features

18. Key features of the draft Manurewa Local Board Plan 2020 include:

· a strong focus on community-led activity and community wellbeing

· a dedicated outcome around Māori identity and a thriving Māori community

· options to enhance access to sports, recreation, creativity and play

· advocacy to Auckland Transport to ensure transport options meet community needs

· strategic initiatives to boost the local economy

· a planned approach to improve the natural environment including building community resilience to disasters.

Statement of proposal

19. The use of the SCP requires the local board to approve an accompanying statement of proposal which is provided in Attachment B. This document provides financial context and an outline of how the public can provide input through the SCP.

Engagement plan for the SCP

20. The consultation period will run from 13 July to 13 August 2020.

21. The engagement approach focuses on engagement through digital and online platforms.

22. The COVID-19 alert system has certain restrictions on public gatherings, which has varying implications for consultation under the SCP. Due to the uncertainty of knowing which COVID-19 alert level Aucklanders will be under at the time of the consultation period, it is not possible to confirm all details of engagement events as part of the engagement plan.

Consultation documentation and translations

23. To support Aucklanders to be able to provide feedback in a way that suits them, information will be provided online and in hard copy.

24. Hard copies and feedback forms will be available at libraries, service centres and local board offices subject to being open, or on request by calling 09 301 0101 or the Manurewa local board office on 09 262 5402.

25. The draft local board plan will be available to view online at www.akhaveyoursay.nz.

26. To enable a wide reach across diverse communities, the feedback form and sections of the draft plan will be translated into Te Reo, Samoan, Tongan and Punjabi. The sections to be translated will be the outcomes with a brief description, the objectives and initiatives.

Methods for obtaining feedback

27. Feedback will be gathered through the events described below. These may be subject to change depending on the rules and requirements around COVID-19 alert levels:

· Have Your Say face-to-face engagement events (spoken interaction)

· online submission via www.akhaveyoursay.nz

· written submissions, for example proformas and letters received by post or email

· verbal submission through telephone by calling 09 301 0101 or the Manurewa local board office on 09 262 5402.

· social media comments which are in scope of the engagement, although people will be encouraged to go to the online form to make a formal submission

· partnerships with community partners to obtain feedback from our diverse communities.

Processing feedback

28. Feedback will be analysed and collated for local board members to consider prior to making decisions on the final local board plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. The draft Manurewa Local Board Plan 2020 reflects the impacts of predicted climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

30. The plan includes Outcome six: Our natural environment is valued, protected and enhanced. This includes the following specific objectives:

· We are a low-carbon community with zero waste.

· Our communities strengthen their resilience to disasters and the impacts of climate change.

31. The impact on the climate from the process of engagement has been considered. Digital feedback will be encouraged where possible, and printing of hard copies will be limited. The ability to provide feedback from any location reduces the need to travel to a specific location.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. The approval of the draft Manurewa Local Board Plan 2020 for public consultation will provide the local board with feedback on the community’s aspirations on the direction the local board intends to take. Planning and operational areas of the council have taken part in the development and review of the draft plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. The local board’s views have informed the development of the draft Manurewa Local Board Plan 2020 through a series of workshops from November 2019 to May 2020.

Tauākī whakaaweawe Māori

Māori impact statement

34. In January 2020 a letter was sent to all iwi authorities inviting participation in local board discussions to ensure key messages were captured early in the planning process.

35. Staff engaged with mana whenua and mataawaka in January and March 2020 to seek their views and values in relation to the area at a mana whenua hui and a bilingual hikoi.

36. The local board has also considered existing feedback on several matters from mana whenua and mataawaka.

37. Aspirations and priorities include:

· Māori heritage and identity

· effective Māori participation

· environmental responsibility

· social and economic wellbeing.

38. These views have been incorporated into the draft Manurewa Local Board Plan 2020.

Ngā ritenga ā-pūtea

Financial implications

39. Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plans inform this process.

40. The total engagement budget is $12,000 per local board, which is provided for in the Local Board Services group budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. There is a risk in approving the draft Manurewa Local Board Plan 2020 for public consultation while the full social and economic effects of COVID-19 on the community are not yet determined. The consultation process will seek the views and aspirations of the public to inform the final plan.

Ngā koringa ā-muri

Next steps

42. Following approval, the draft Manurewa Local Board Plan 2020 and statement of proposal will be available for public consultation from 13 July to 13 August 2020.

43. Details of specific engagement events will be finalised as part of this process.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Manurewa Local Board Plan 2020	93
b ⇩	Statement of proposal	129

Ngā kaihaina

Signatories

Author

Sarah McGhee - Senior Local Board Advisor

Authorisers

Louise Mason – General Manager Local Board Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

18 June 2020

Addition to the 2019-2022 Manurewa Local Board meeting schedule

File No.: CP2020/07628

Te take mō te pūrongo

Purpose of the report

1. To seek approval for meeting dates to be added to the 2019-2022 Manurewa Local Board meeting schedule in order to accommodate changes to the Emergency Budget 2020/2021 timeframes.

Whakarāpopototanga matua

Executive summary

2. Due to the consequences of the COVID-19 pandemic, Auckland Council is consulting Aucklanders on further matters for the Emergency Budget 2020/2021. This significantly changes the process set out for the annual plan this year.

3. The local board is being asked to approve two meeting dates as an addition to the Manurewa Local Board meeting schedule to receive feedback from the Emergency Budget 2020/2021 consultation and provide input to the Governing Body. This will enable the modified Emergency Budget 2020/2021 timeframes to be met.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve the addition of two additional meeting dates to the 2019-2022 Manurewa Local Board meeting schedule to accommodate the Emergency Budget 2020/2021 timeframes as follows:

i) Thursday 9 July 2020, at 6pm.

ii) Thursday 23 July 2020, at 6pm.

Horopaki

Context

4. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

5. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

6. The Manurewa Local Board adopted its 2019-2022 business meeting schedule at its Thursday 5 December 2019 business meeting.

7. Due to the consequences of the COVID-19 pandemic, Auckland Council is consulting Aucklanders on further matters for the Emergency Budget 2020/2021. This significantly changes the process set out for the annual plan this year.

8. To allow local boards to receive feedback from Aucklanders in their local board area on the proposed Emergency Budget, and to provide input to the Governing Body, it is recommended that an additional or extraordinary business meeting be held between 6 to 10 July.

9. To ensure the Emergency Budget can be adopted by the Governing Body on 30 July it is recommended that an additional or extraordinary business meeting be held between 20 to 24 July to adopt the Local Board Agreement.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The local board has two choices:

i) add the meeting as an addition to the meeting schedule

ii) add the meeting as an extraordinary meeting.

11. For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2020/2021 timeframes change again, or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled anyway.

12. For option two, only the specific topic Emergency Budget 2020/2021 may be considered for which the meeting is being held. No other policies or plans could be considered at this meeting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. This report requests the local board’s decision to schedule an additional meeting and consider whether to approve it as an extraordinary meeting or an addition to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

16. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

17. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18. If the local board decides not to add these business meetings to their schedule, this will cause a delay to the Emergency Budget 2020/2021 process, which would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the Emergency Budget and stop the Governing Body from being able to adopt the Emergency Budget by 31 July 2020.

Ngā koringa ā-muri

Next steps

19. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Carol McGarry - Democracy Advisor Otara-Papatoetoe

Authorisers

Louise Mason – General Manager Local Board Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board Governance Forward Work Calendar
Workshop / Business Meeting	Date	Topic	Governance Role	Purpose
Workshop	TBC	Auckland Waters Strategy - workshop on public feedback and draft strategy	Input to regional decision-making	Define board position and feedback
Workshop	TBC	Water supply and wastewater bylaw review	Input to regional decision-making	Define board position and feedback
Workshop	TBC	Age-friendly City	Input to regional decision-making	Define board position and feedback
Business Meeting	TBC	Water supply and wastewater bylaw review	Input to regional decision-making	Define board position and feedback
Workshop	25/06/2020	Annual planning (LBWP) workshop 5 work programmes prioritisation, gaps and alert level advice	Setting direction / priorities / budget	Confirm priorities
Workshop	2/07/2020	Local Economic Development Work Programme Update	Oversight and monitoring	Check in on performance / inform future direction
Workshop	2/07/2020	ACE Work Programme Update	Oversight and monitoring	Check in on performance / inform future direction
Workshop	2/07/2020	Transform Manukau	Oversight and monitoring	Check in on performance / inform future direction
Workshop	2/07/2020	PSR and Community Facilities 2019/2020 Work Programme Update	Oversight and monitoring	Check in on performance / inform future direction
Workshop	9/07/2020	WS6 - Workshop feedback from Emergency Budget consultation	Setting direction / priorities / budget
Business Meeting	9 July 2020	Additional meeting. Expected Reports on the Agenda:
		Approve input for Emergency Budget decision-making
Workshop	9/07/2020	Report a problem online using the new Auckland Council online form	Keeping informed	Information dissemination
Business Meeting	16 July 2020	Expected Reports on the Agenda:
		Auckland Waters Strategy	Input to regional decision-making	Define board position and feedback
		Alcohol Control Bylaw Review	Input to regional decision-making	Define board position and feedback
Workshop	23/07/2020	WS7 – Local Board Agreement	Setting direction / priorities / budget	Confirm priorities
Workshop	23/07/2020	PSR and Community Facilities 2019/2020 Work Programme Update	Oversight and monitoring	Check in on performance / inform future direction
Workshop	23/07/2020	Local Board Transport Capital Fund Project Allocation	Setting direction / priorities / budget	Define board position and feedback
Workshop	23/07/2020	The Good Food Roadmap	Keeping informed	Information dissemination
Business Meeting	23 July 2020	Additional meeting. Expected Reports on the Agenda:
		Adopt Local Board Agreement	Setting direction / priorities / budget	Formal adoption
Workshop	30/07/2020	Annual planning (LBWP) workshop 8 finalise work programmes	Setting direction / priorities / budget	Define board position and feedback
Workshop	6/08/2020	ACE Work Programme Update	Oversight and monitoring	Check in on performance / inform future direction
Workshop	6/08/2020	Local Economic Development Work Programme Update	Oversight and monitoring	Check in on performance / inform future direction
Workshop	6/08/2020	Auckland's Rail Upgrade Programme	Keeping informed	Information dissemination
Workshop	13/08/2020	Libraries Update	Oversight and monitoring	Check in on performance / inform future direction
Workshop	13/08/2020	Infrastructure and Environmental Services Work Programme Update	Oversight and monitoring	Check in on performance / inform future direction
Workshop	13/08/2020	Auckland Transport Monthly Update	Oversight and monitoring	Check in on performance / inform future direction
Business Meeting	20 August 2020	Expected Reports on the Agenda:
		Adopt work programmes	Setting direction / priorities / budget	Formal adoption
Workshop	27/08/2020	PSR and Community Facilities Work Programme Update	Oversight and monitoring	Check in on performance / inform future direction

Chairperson	Joseph Allan
Deputy Chairperson	Melissa Atama
Members	Anne Candy
	Tabetha Gorrie
	Rangi McLean
	Glenn Murphy
	Ken Penney
	Dave Pizzini

No.	Title	Page
a ⇩	7 May 2020, Manurewa Local Board - Workshop Record	161
b ⇩	14 May 2020, Manurewa Local Board - Workshop Record	165
c ⇩	21 May 2020, Manurewa Local Board - Workshop Record	169
d ⇩	28 May 2020, Manurewa Local Board - Workshop Record	171

Author	Rohin Patel - Democracy Advisor - Manurewa
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura