I hereby give notice that an ordinary meeting of the Ngāti Whātua Ōrākei Reserves Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 22 June 2020

5.00pm

Ōrākei Marae
59b Kitemoana Street
Orakei
Auckland

 

Ngāti Whātua Ōrākei Reserves Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Marama  Royal

 

Deputy Chairperson

Cr Desley Simpson, JP

 

Members

IMSB Member Renata Blair

 

 

Cr Linda Cooper, JP

 

 

Member Wyllis  Maihi

 

 

Member Scott Milne

 

 

(Quorum 3 members)

 

 

 

Andrew Gray

Kaitohutohu Mana Whakahaere / Governance

Advisor

 

16 June 2020

 

Contact Telephone: (09) 890 8136

Email: maea.petherick@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 


 

 


Ngāti Whātua Ōrākei Reserves Board

22 June 2020

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

Whakatau Karakia/mihi

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting 20 April 2020        7

6          Ngāti Whātua Ōrākei Reserves Board Registers of Interests                                15

7          Operations Report                                                                                                       19

8          Pourewa Nursery Complex                                                                                         23

9          Combined Reserve Management Plan                                                                      31

10        Urupa Project Update                                                                                                  37

11        Whenua Rangatiri WiFi Project                                                                                  59

12        Financial update as at 31 May 2020                                                                           75  

Whakakwātea

 

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Confirmation of Minutes

 

That the Ngāti Whātua Ōrākei Reserves Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 20 April 2020, including the confidential section, as a true and correct record.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Ngāti Whātua Ōrākei Reserves Board

22 June 2020

 

 

Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting 20 April 2020

File No.: CP2020/07990

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       As per the Board’s request, attaching a copy of minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, held on Monday, 20 April 2020 Attachment A.

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the minutes of the Ngāti Whātua Ōrākei Reserves Board meeting held on Monday, 20 April 2020.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ngāti Whātua Ōrākei Reserves Board - Open Minutes - 20 April 2020

9

      

Ngā kaihaina

Signatories

Author

Andrew Gray - Kaitohutohu Mana Whakahaere / Governance Advisor

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Trust

Nicholas Turoa - Kaiwhakahaere Te Waka Tai-ranga-whenua

 


Ngāti Whātua Ōrākei Reserves Board

22 June 2020

 

 


 


 


 


 


 


Ngāti Whātua Ōrākei Reserves Board

22 June 2020

 

 

Ngāti Whātua Ōrākei Reserves Board Registers of Interests

File No.: CP2020/08074

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide and updated Ngāti Whātua Ōrākei Reserves Board Register of Interests (Attachment A).

Whakarāpopototanga matua

Executive summary

2.       An updated version of the Ngāti Whātua Ōrākei Reserves Board Register of Interests is provided as Attachment A of this report.

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the Ngāti Whātua Ōrākei Reserves Board Register of Interests (Attachment A of the agenda report).

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ngāti Whātua Ōrākei Reserves Board Register of Interests

17

     

Ngā kaihaina

Signatories

Author

Jamie Sinclair – Chief Executive Ngāti Whātua Trust

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Trust

Nicholas Turoa - Kaiwhakahaere Te Waka Tai-ranga-whenua

 


Ngāti Whātua Ōrākei Reserves Board

22 June 2020

 

 

Ngāti Whātua Ōrākei Reserves Board

REGISTER OF INTERESTS

 

NAME

POSITION

TYPE OF BUSINESS

ORGANISATION

DATE

JOINED

BLAIR, Renata Geoffrey

Director

PRIVATE

NGĀTI WHĀTUA ŌRĀKEI TRUSTEE LIMITED

2013

 

Owner

PRIVATE

STRATEGIC PATHWAYS LTD

2000

 

Member

CHARITABLE

WYNRS CHARITABLE TRUST

2009

 

Member

PUBLIC

NWO RESERVES BOARD

2016

 

Member

PUBLIC

INDEPENDANT MAORI STATUTORY BOARD

2016

 

Member

PRIVATE

EDEN PARK TRUST BOARD

2018

 

Director

PRIVATE

HARRISON GRIERSON HOLDINGS LTD

2019

 

Member

PRIVATE

AUCKLAND UNIVERSITY OF TECHNOLOGY COUNCIL

2019

 MAIHI, Wyllis

Member

PRIVATE

MAORI & PACIFIC TRADE FORUM

2017

 

Member

PUBLIC

NWO RESERVES BOARD

2018

ROYAL, Marama Jacquiline

Chair

PRIVATE

NGĀTI WHĀTUA ŌRĀKEI TRUSTEE LIMITED

2011

 

Trustee

IWI/HAPU

RANGINUI No. 12 TRUST

2003

 

Member

PUBLIC

AUCKLAND POLICE TAUMATA

2008

 

Member

PUBLIC

COMMUNITY ADVISORY BOARD – DRUG AND ALCOHOL COURT

2015

 

Member

PUBLIC

JUSTICE OF THE PEACE ASSOCIATION

2002

 

Chair

PUBLIC

NWO RESERVES BOARD

2018

 

Chair

PUBLIC

SKY CITY COMMUNITY TRUST BOARD

2020

 


Ngāti Whātua Ōrākei Reserves Board

22 June 2020

 

 

Operations Report

File No.: CP2020/08083

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board (reserves board) on the operational work carried by Whai Maia – Okahu Rakau.

Whakarāpopototanga matua

Executive summary

2.       The following Operational Update covers the following:

·    Operational update

·    Kaitiaki Service

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      Note the operational updates as detailed in this report.

 

 

Operational update

Whenua Maintenance & Ecology

3.         Turf Maintenance: No current challenges and or changes. Turf maintenance is on schedule.

4.       Ecology maintenance - Pest Weed control: Focus continues in public areas, Hapimana street, MJS, Okahu Bay and Kitemoana Street. Ongoing training continues with kaimahi regarding Pest weed identification, removal and Methodology. Five main pest weeds on our Whenua are: Moth plant, Honey suckle, Pampus, Wattle, Woolly night shade and Ginger. Our methodology to compost on site is very successful as it has reduced the regeneration of weeds and has produced some beautiful rich soil.

5.       Pest Animal Control: Awesome progress with our Pest animal control. We now have a dedicated kaimahi member, Ephraim Irvine, who is implementing weekly trapping on the Whenua with the support of the Eastern Songbird coordinator. Whai Maia continue to promote and support community Eastern Songbird pest animal control methods and trapping handouts via social media and electronic panui. As mentioned in a previous report, future DOC certified pest animal training has been rescheduled for 2021 due to COVID 19.

6.       Parakore: There is no substantial news to report on the Parakore Programme, however, kaimahi are collecting loose litter on a daily basis in all areas of the Whenua. There is more positive feedback from the public who appreciate the tidiness of the areas. We have seen an increase of rubbish dumped in Orakei domain, however, as reported previously, the majority of dumped rubbish is mainly on Hapimana Street and MJS encampments. It was recommended in the previous report for the removal of bins on Hapimana street.     

 

 Ongoing Parakore kaupapa:

Citizen Science: Every quarter Okahu Rakau and Sustainable Coastlines volunteers do a Parakore Audit of Okahu Bay.

Waste management: Daily practice of sorting of general waste within Okahu Rakau sites. Reuse, Reduce and Recycle.

Composting methods: Green waste method of composting on site, Food waste method of worm farms.

 

Volunteers and visiting groups

7.       There were no volunteers or visitors groups over the last three months due to Covid-19. Work is underway looking at progressing the volunteer programme now we have reached Alert Level 1.

 

Biodiversity

8.       Bio-diversity monitoring: Ongoing monitoring of the Weta Condo's, Bees and soil on the Whenua. These are some indicators of the health of and increasing biodiversity on the whenua.

9.       Bird monitoring: Ongoing monitoring of manu on the whenua.

10.     Water monitoring: Team are keen to learn or be exposed to this kaupapa in the near future as all our kaitiaki mahi covers Whenua ki te Moana, Moana ki te Whenua. We are considering opportunities to upskill in this area.

 

Health and Safety

11.     There have been zero lost time injuries since the last report. H&S awareness and reporting has improved with the adoption of the BWARE reporting software. 

12.     Takutai Moana have cameras on site for safety and security reasons.

13.     Security and closure of Hapimana Street has had its challenges due to vandalism of temporary gate, however a new gate has been installed on 7 June 2020. Normal Operating hours have now resumed.

 

Kaitiaki Report

 

14.     Current cost YTD is $30,139 for OPEX (against Full Year Budget of $77,240). The reforecast Full Year value of $50,000 will be claimed by 30 June 2020.

15.     NIL CAPEX spend YTD and nothing forecast to year end (against Full Annual Budget of $50,000).

Due to Covid 19, the usual Kaitiaki service run by Okahu Rakau was suspended in March and was supplemented by 24 security patrol with the Orakei Marae as the hub.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Tom Irvine - Technical Officer, Ngāti Whātua

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Trust

Nicholas Turoa - Kaiwhakahaere Te Waka Tai-ranga-whenua

 


Ngāti Whātua Ōrākei Reserves Board

22 June 2020

 

 

Pourewa Nursery Complex

File No.: CP2020/08092

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board (Reserves Board) on the active project underway in relation to the nursery development.

Whakarāpopototanga matua

Executive summary

2.       Refer to Pourewa Nursery Complex (Attachment A) for update.

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)         note the Pourewa Nursery Complex

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Pourewa Nursery Complex

25

     

Ngā kaihaina

Signatories

Authors

Tom Irvine - Technical Officer, Ngāti Whātua

Andrew Taylor Project Manager

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Trust

Nicholas Turoa - Kaiwhakahaere Te Waka Tai-ranga-whenua

 


Ngāti Whātua Ōrākei Reserves Board

22 June 2020

 

 


 


 


 


 


 


Ngāti Whātua Ōrākei Reserves Board

22 June 2020

 

 

Combined Reserve Management Plan

File No.: CP2020/08109

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board (Reserves Board) on the active project underway in relation to Combined Reserve Management Plan.

Whakarāpopototanga matua

Executive summary

2.       Refer to Combined Reserve Management Plan (Attachment A) for update.

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the Combined Reserve Management Plan report.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Combined Reserve Management Plan

33

     

Ngā kaihaina

Signatories

Authors

Tom Irvine - Technical Officer, Ngāti Whātua

Kristy Hill Project Manager

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Trust

Nicholas Turoa - Kaiwhakahaere Te Waka Tai-ranga-whenua

 


Ngāti Whātua Ōrākei Reserves Board

22 June 2020

 

 


 


 


 


Ngāti Whātua Ōrākei Reserves Board

22 June 2020

 

 

Urupa Project Update

File No.: CP2020/08112

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board (Reserves Board) on the active project underway in relation to the Urupa Project Update.

Whakarāpopototanga matua

Executive summary

2.       Refer to Urupa Project Update (Attachment A) for update.

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the Urupa Project Update report.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urupa Project Update

39

b

Urupa Geotech Report

43

     

Ngā kaihaina

Signatories

Author

Jamie Sinclair – Chief Executive Ngāti Whātua Trust

Authoriser

Nicholas Turoa - Kaiwhakahaere Te Waka Tai-ranga-whenua

 


Ngāti Whātua Ōrākei Reserves Board

22 June 2020

 

 


 


 


Ngāti Whātua Ōrākei Reserves Board

22 June 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 



Ngāti Whātua Ōrākei Reserves Board

22 June 2020

 

 



Ngāti Whātua Ōrākei Reserves Board

22 June 2020

 

 

Whenua Rangatiri WiFi Project

File No.: CP2020/08114

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To confirm the project scope and pricing for Hapimana Street WiFi and Security Project for the Ngāti Whātua Ōrākei Reserves Board.

Whakarāpopototanga matua

Executive summary

2.       CAPEX of $30,000 was forecast for a project to enable public Wifi for the Whenua Rangatira.

3.       This project will enable a WiFi mesh and also Security Cameras in the vicinity of the Michael Joseph Savage Memorial.

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      approve the proposal and CAPEX spend of $28,438.28 and monthly OPEX of $513.00 as detailed in the attachments. 

 

 

Horopaki

Context

4.       The WiFi will allow public benefit for internet access and will enable visitor access to information about the location and or broader Tamaki Makaurau.

5.       The Wifi mesh can be modified and extended (line of site) to other areas of the Whenua Rangatira.

6.       The addion of secuirity cameras will enable us to monitor the appropriate areas on the Whenua.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       Acurix is the company that has provided the design and quotation.

8.       Acurix have previous experience with Council installations and recently completed the installation of security Camera’s using a similar Wifi nextwork at the Ōrākei Marae and Whai Maia office buildings.

Ngā koringa ā-muri

Next steps

9.       Upon approval of the recommendation, the Acurix can start work immediately and depending on availability of power connections could be complete by the end of September 2020.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

NWO Hapimana - CCTV and Free WiFi Design 2020-04-24 variation 2

61

b

J-1283 - BOM - NWO - CCTV & Free WiFi at Hapimana MJS v20200424- variation

67

     

Ngā kaihaina

Signatories

Authors

Tom Irvine - Technical Officer, Ngāti Whātua

Jamie Sinclair – Chief Executive Ngāti Whātua Trust

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Trust

Nicholas Turoa - Kaiwhakahaere Te Waka Tai-ranga-whenua

 


Ngāti Whātua Ōrākei Reserves Board

22 June 2020

 

 


 


 


 


 


Ngāti Whātua Ōrākei Reserves Board

22 June 2020

 

 


 


 


 


 


 


 


Ngāti Whātua Ōrākei Reserves Board

22 June 2020

 

 

Financial update as at 31 May 2020

File No.: CP2020/07785

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide Ngāti Whātua Ōrākei Reserves Board (reserves board) an update on financial performance as at 31 May 2020.

Whakarāpopototanga matua

Executive summary

2.       May year to date operational expenditure is under budget by about $541k mainly due to project works and repairs and maintenance

3.       This financial year-end operational expenditure forecast is for an underspend in Opex of about $499k.

4.       Capex expenditure is forecast to be about $523k below budget and remains unchanged at the time of writing this report. 

5.       A revised FY21 budget for the reserves board will reflect any deferral of underspend into future years to relief some of the funding pressure currently faced by Auckland Council due to COVID-19.

 

 

Ngā tūtohunga

Recommendations

That the Ngāti Whātua Ōrākei Reserves Board:

a)      receive the financial report as at 31 May 2020.

 

 

 


 

 

Financial update

6.       An overview of the operational and capital expenditure for the financial year to date is included in the table below.

 

7.       The operational expenditure continues to be behind budget and this is primarily due to the additional budget provision allocated to nursery and increased staff presence on Pourewa starting later than planned and the slight delay in progressing the management plan. 

8.       Good progress is being made on capital works projects including the entrance way and nursery complex development at Pourewa Creek. 

9.       The underspend in capital budget is primarily driven due to delays in agreeing the scope of future works linked to later than expected adoption of the Ōrākei Visual Framework and no significant capital renewals planned at the time of writing this report. 

10.     A revised FY21 budget for the reserves board will re-prioritise the funding spend available and reflect any deferral of underspend into future years. This will mitigate some of the funding pressure currently faced by Auckland Council due to the impact of COVID-19.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Munen Prakash - Lead Financial Advisor

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Trust

Nicholas Turoa - Kaiwhakahaere Te Waka Tai-ranga-whenua