I hereby give notice that an ordinary
meeting of the Ngāti Whātua Ōrākei Reserves Board will be
held on:
|
Date:
Time:
Meeting Room:
Venue:
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Monday, 22
June 2020
5.00pm
Ōrākei
Marae
59b Kitemoana Street
Orakei
Auckland
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Ngāti Whātua Ōrākei
Reserves Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Marama Royal
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Deputy Chairperson
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Cr Desley Simpson, JP
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Members
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IMSB Member Renata Blair
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Cr Linda Cooper, JP
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Member Wyllis Maihi
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Member Scott Milne
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(Quorum 3 members)
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Andrew Gray
Kaitohutohu Mana Whakahaere
/ Governance
Advisor
16 June 2020
Contact Telephone: (09) 890
8136
Email: maea.petherick@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
|
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Ngāti
Whātua Ōrākei Reserves Board
22 June 2020
|
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ITEM TABLE OF CONTENTS PAGE
Whakatau –
Karakia/mihi
1 Apologies 5
2 Declaration of
Interest 5
3 Confirmation
of Minutes 5
4 Extraordinary
Business 5
5 Minutes of the
Ngāti Whātua Ōrākei Reserves Board meeting 20 April 2020 7
6 Ngāti
Whātua Ōrākei Reserves Board Registers of Interests 15
7 Operations
Report 19
8 Pourewa Nursery
Complex 23
9 Combined
Reserve Management Plan 31
10 Urupa Project Update 37
11 Whenua Rangatiri WiFi
Project 59
12 Financial update as at 31
May 2020 75
Whakakwātea
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
|
That the Ngāti Whātua Ōrākei Reserves Board:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 20 April 2020, including the
confidential section, as a true and correct record.
|
4 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member explains
at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
|
Ngāti
Whātua Ōrākei Reserves Board
22 June 2020
|
|
Minutes
of the Ngāti Whātua Ōrākei Reserves Board meeting 20 April
2020
File No.: CP2020/07990
Te take mō te pūrongo
Purpose of the report
1. As
per the Board’s request, attaching a copy of minutes of the Ngāti Whātua
Ōrākei Reserves Board meeting, held on Monday, 20 April 2020 – Attachment A.
|
Ngā tūtohunga
Recommendation/s
That the Ngāti
Whātua Ōrākei Reserves Board:
a) note
the minutes of the Ngāti Whātua Ōrākei Reserves Board
meeting held on Monday, 20 April 2020.
|
Ngā tāpirihanga
Attachments
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No.
|
Title
|
Page
|
|
a⇩
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Ngāti Whātua Ōrākei Reserves Board
- Open Minutes - 20 April 2020
|
9
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Ngā kaihaina
Signatories
|
Author
|
Andrew Gray - Kaitohutohu Mana Whakahaere / Governance
Advisor
|
|
Authorisers
|
Jamie Sinclair – Chief Executive Ngāti
Whātua Trust
Nicholas Turoa - Kaiwhakahaere Te Waka
Tai-ranga-whenua
|
|
Ngāti
Whātua Ōrākei Reserves Board
22 June 2020
|
|
|
Ngāti
Whātua Ōrākei Reserves Board
22 June 2020
|
|
Ngāti Whātua Ōrākei
Reserves Board Registers of Interests
File No.: CP2020/08074
Te take mō te
pūrongo
Purpose of the report
1. To
provide and updated Ngāti Whātua Ōrākei Reserves Board
Register of Interests (Attachment A).
Whakarāpopototanga matua
Executive summary
2. An
updated version of the Ngāti Whātua Ōrākei Reserves Board
Register of Interests is provided as Attachment A of this report.
|
Ngā tūtohunga
Recommendation/s
That the Ngāti
Whātua Ōrākei Reserves Board:
a) note
the Ngāti Whātua Ōrākei Reserves Board Register of
Interests (Attachment A of the agenda report).
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Ngāti Whātua Ōrākei Reserves Board
Register of Interests
|
17
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Ngā kaihaina
Signatories
|
Author
|
Jamie Sinclair –
Chief Executive Ngāti Whātua Trust
|
|
Authorisers
|
Jamie Sinclair – Chief Executive Ngāti
Whātua Trust
Nicholas Turoa - Kaiwhakahaere Te Waka
Tai-ranga-whenua
|
|
Ngāti
Whātua Ōrākei Reserves Board
22 June 2020
|
|
Ngāti
Whātua Ōrākei Reserves Board
REGISTER OF INTERESTS
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NAME
|
POSITION
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TYPE OF BUSINESS
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ORGANISATION
|
DATE
JOINED
|
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BLAIR,
Renata Geoffrey
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Director
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PRIVATE
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NGĀTI
WHĀTUA ŌRĀKEI TRUSTEE LIMITED
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2013
|
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Owner
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PRIVATE
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STRATEGIC PATHWAYS
LTD
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2000
|
|
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Member
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CHARITABLE
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WYNRS CHARITABLE
TRUST
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2009
|
|
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Member
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PUBLIC
|
NWO RESERVES BOARD
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2016
|
|
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Member
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PUBLIC
|
INDEPENDANT MAORI
STATUTORY BOARD
|
2016
|
|
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Member
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PRIVATE
|
EDEN PARK TRUST
BOARD
|
2018
|
|
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Director
|
PRIVATE
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HARRISON GRIERSON
HOLDINGS LTD
|
2019
|
|
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Member
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PRIVATE
|
AUCKLAND UNIVERSITY
OF TECHNOLOGY COUNCIL
|
2019
|
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MAIHI,
Wyllis
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Member
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PRIVATE
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MAORI
& PACIFIC TRADE FORUM
|
2017
|
|
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Member
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PUBLIC
|
NWO RESERVES BOARD
|
2018
|
|
ROYAL,
Marama Jacquiline
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Chair
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PRIVATE
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NGĀTI
WHĀTUA ŌRĀKEI TRUSTEE LIMITED
|
2011
|
|
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Trustee
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IWI/HAPU
|
RANGINUI No. 12
TRUST
|
2003
|
|
|
Member
|
PUBLIC
|
AUCKLAND POLICE
TAUMATA
|
2008
|
|
|
Member
|
PUBLIC
|
COMMUNITY ADVISORY
BOARD – DRUG AND ALCOHOL COURT
|
2015
|
|
|
Member
|
PUBLIC
|
JUSTICE OF THE
PEACE ASSOCIATION
|
2002
|
|
|
Chair
|
PUBLIC
|
NWO RESERVES BOARD
|
2018
|
|
|
Chair
|
PUBLIC
|
SKY CITY COMMUNITY
TRUST BOARD
|
2020
|
|
Ngāti
Whātua Ōrākei Reserves Board
22 June 2020
|
|
Operations Report
File No.: CP2020/08083
Te take mō te
pūrongo
Purpose of the report
1. To
update the Ngāti Whātua Ōrākei Reserves Board (reserves
board) on the operational work carried by Whai Maia – Okahu Rakau.
Whakarāpopototanga matua
Executive summary
2. The
following Operational Update covers the following:
· Operational
update
· Kaitiaki
Service
|
Ngā tūtohunga
Recommendation/s
That the Ngāti
Whātua Ōrākei Reserves Board:
a) Note
the operational updates as detailed in this report.
|
Operational update
Whenua Maintenance & Ecology
3. Turf Maintenance: No current challenges
and or changes. Turf maintenance is on schedule.
4. Ecology
maintenance - Pest Weed control: Focus continues in public areas, Hapimana
street, MJS, Okahu Bay and Kitemoana Street. Ongoing training continues with
kaimahi regarding Pest weed identification, removal and Methodology. Five main
pest weeds on our Whenua are: Moth plant, Honey suckle, Pampus, Wattle, Woolly
night shade and Ginger. Our methodology to compost on site is very successful
as it has reduced the regeneration of weeds and has produced some beautiful
rich soil.
5. Pest Animal Control: Awesome progress
with our Pest animal control. We now have a dedicated kaimahi member, Ephraim
Irvine, who is implementing weekly trapping on the Whenua with the support of
the Eastern Songbird coordinator. Whai Maia continue to promote and support
community Eastern Songbird pest animal control methods and trapping handouts
via social media and electronic panui. As mentioned in a previous report,
future DOC certified pest animal training has been rescheduled for 2021 due to
COVID 19.
6. Parakore: There is no substantial news
to report on the Parakore Programme, however, kaimahi are collecting loose
litter on a daily basis in all areas of the Whenua. There is more positive
feedback from the public who appreciate the tidiness of the areas. We have seen
an increase of rubbish dumped in Orakei domain, however, as reported
previously, the majority of dumped rubbish is mainly on Hapimana Street and MJS
encampments. It was recommended in the previous report for the removal of bins
on Hapimana street.
Ongoing
Parakore kaupapa:
o Citizen
Science: Every quarter Okahu Rakau and Sustainable
Coastlines volunteers do a Parakore Audit of Okahu Bay.
o Waste
management: Daily practice of sorting of general
waste within Okahu Rakau sites. Reuse, Reduce and Recycle.
o Composting
methods: Green waste method of composting on site,
Food waste method of worm farms.
Volunteers and visiting
groups
7. There were no volunteers or
visitors groups over the last three months due to Covid-19. Work is underway
looking at progressing the volunteer programme now we have reached Alert Level
1.
Biodiversity
8. Bio-diversity
monitoring: Ongoing monitoring of the Weta Condo's, Bees and soil on the
Whenua. These are some indicators of the health of and increasing biodiversity
on the whenua.
9. Bird
monitoring: Ongoing monitoring of manu on the whenua.
10. Water
monitoring: Team are keen to learn or be exposed to this kaupapa in the
near future as all our kaitiaki mahi covers Whenua ki te Moana, Moana ki te
Whenua. We are considering opportunities to upskill in this area.
Health and Safety
11. There
have been zero lost time injuries since the last report. H&S awareness and
reporting has improved with the adoption of the BWARE reporting software.
12. Takutai Moana have cameras on site for safety and security reasons.
13. Security and closure of Hapimana Street has had its challenges due
to vandalism of temporary gate, however a new gate has been installed on 7 June
2020. Normal Operating hours have now resumed.
Kaitiaki Report
14. Current
cost YTD is $30,139 for OPEX (against Full Year Budget of $77,240). The
reforecast Full Year value of $50,000 will be claimed by 30 June 2020.
15. NIL
CAPEX spend YTD and nothing forecast to year end (against Full Annual Budget of
$50,000).
Due to Covid 19, the
usual Kaitiaki service run by Okahu Rakau was suspended in March and was
supplemented by 24 security patrol with the Orakei Marae as the hub.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Tom Irvine - Technical
Officer, Ngāti Whātua
|
|
Authorisers
|
Jamie Sinclair – Chief Executive Ngāti
Whātua Trust
Nicholas Turoa - Kaiwhakahaere Te Waka
Tai-ranga-whenua
|
|
Ngāti
Whātua Ōrākei Reserves Board
22 June 2020
|
|
Pourewa Nursery Complex
File No.: CP2020/08092
Te take mō te
pūrongo
Purpose of the report
1. To
update the Ngāti Whātua Ōrākei Reserves Board (Reserves
Board) on the active project underway in relation to the nursery development.
Whakarāpopototanga matua
Executive summary
2. Refer
to Pourewa Nursery Complex (Attachment A) for update.
|
Ngā tūtohunga
Recommendation/s
That the Ngāti
Whātua Ōrākei Reserves Board:
a) note
the Pourewa Nursery Complex
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Pourewa Nursery Complex
|
25
|
Ngā kaihaina
Signatories
|
Authors
|
Tom Irvine - Technical Officer, Ngāti
Whātua
Andrew Taylor –
Project Manager
|
|
Authorisers
|
Jamie Sinclair – Chief Executive Ngāti
Whātua Trust
Nicholas Turoa - Kaiwhakahaere Te Waka
Tai-ranga-whenua
|
|
Ngāti
Whātua Ōrākei Reserves Board
22 June 2020
|
|
|
Ngāti
Whātua Ōrākei Reserves Board
22 June 2020
|
|
Combined Reserve Management Plan
File No.: CP2020/08109
Te take mō te
pūrongo
Purpose of the report
1. To
update the Ngāti Whātua Ōrākei Reserves Board (Reserves
Board) on the active project underway in relation to Combined Reserve
Management Plan.
Whakarāpopototanga matua
Executive summary
2. Refer
to Combined Reserve Management Plan (Attachment A) for update.
|
Ngā tūtohunga
Recommendation/s
That the Ngāti
Whātua Ōrākei Reserves Board:
a) note
the Combined Reserve Management Plan report.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Combined Reserve Management Plan
|
33
|
Ngā kaihaina
Signatories
|
Authors
|
Tom Irvine - Technical Officer, Ngāti
Whātua
Kristy Hill –
Project Manager
|
|
Authorisers
|
Jamie Sinclair – Chief Executive Ngāti
Whātua Trust
Nicholas Turoa - Kaiwhakahaere Te Waka
Tai-ranga-whenua
|
|
Ngāti
Whātua Ōrākei Reserves Board
22 June 2020
|
|
|
Ngāti
Whātua Ōrākei Reserves Board
22 June 2020
|
|
Urupa Project Update
File No.: CP2020/08112
Te take mō te
pūrongo
Purpose of the report
1. To
update the Ngāti Whātua Ōrākei Reserves Board (Reserves
Board) on the active project underway in relation to the Urupa Project Update.
Whakarāpopototanga matua
Executive summary
2. Refer
to Urupa Project Update (Attachment A) for update.
|
Ngā tūtohunga
Recommendation/s
That the Ngāti
Whātua Ōrākei Reserves Board:
a) note
the Urupa Project Update report.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Urupa Project Update
|
39
|
|
b⇩
|
Urupa Geotech Report
|
43
|
Ngā kaihaina
Signatories
|
Author
|
Jamie Sinclair –
Chief Executive Ngāti Whātua Trust
|
|
Authoriser
|
Nicholas Turoa - Kaiwhakahaere Te Waka
Tai-ranga-whenua
|
|
Ngāti
Whātua Ōrākei Reserves Board
22 June 2020
|
|
|
Ngāti
Whātua Ōrākei Reserves Board
22 June 2020
|
|
|
Ngāti Whātua
Ōrākei Reserves Board
22 June 2020
|
|
|
Ngāti Whātua
Ōrākei Reserves Board
22 June 2020
|
|
Whenua Rangatiri WiFi Project
File No.: CP2020/08114
Te take mō te
pūrongo
Purpose of the report
1. To
confirm the project scope and pricing for Hapimana Street WiFi and Security
Project for the Ngāti Whātua Ōrākei Reserves Board.
Whakarāpopototanga matua
Executive summary
2. CAPEX
of $30,000 was forecast for a project to enable public Wifi for the Whenua
Rangatira.
3. This
project will enable a WiFi mesh and also Security Cameras in the vicinity of
the Michael Joseph Savage Memorial.
|
Ngā tūtohunga
Recommendation/s
That the Ngāti
Whātua Ōrākei Reserves Board:
a) approve
the proposal and CAPEX spend of $28,438.28 and monthly OPEX of $513.00 as
detailed in the attachments.
|
Horopaki
Context
4. The
WiFi will allow public benefit for internet access and will enable visitor
access to information about the location and or broader Tamaki Makaurau.
5. The Wifi mesh can be modified and extended (line of site) to other
areas of the Whenua Rangatira.
6. The addion of secuirity cameras will enable us to monitor the
appropriate areas on the Whenua.
Tātaritanga me ngā
tohutohu
Analysis and advice
7. Acurix
is the company that has provided the design and quotation.
8. Acurix
have previous experience with Council installations and recently completed the
installation of security Camera’s using a similar Wifi nextwork at the Ōrākei Marae and Whai Maia office buildings.
Ngā koringa ā-muri
Next steps
9. Upon
approval of the recommendation, the Acurix can start work immediately and
depending on availability of power connections could be complete by the end of
September 2020.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
NWO Hapimana - CCTV and Free WiFi Design 2020-04-24
variation 2
|
61
|
|
b⇩
|
J-1283 - BOM - NWO - CCTV & Free WiFi at Hapimana
MJS v20200424- variation
|
67
|
Ngā kaihaina
Signatories
|
Authors
|
Tom Irvine - Technical Officer, Ngāti
Whātua
Jamie Sinclair –
Chief Executive Ngāti Whātua Trust
|
|
Authorisers
|
Jamie Sinclair – Chief Executive Ngāti
Whātua Trust
Nicholas Turoa - Kaiwhakahaere Te Waka
Tai-ranga-whenua
|
|
Ngāti
Whātua Ōrākei Reserves Board
22 June 2020
|
|
|
Ngāti
Whātua Ōrākei Reserves Board
22 June 2020
|
|
|
Ngāti
Whātua Ōrākei Reserves Board
22 June 2020
|
|
Financial update as at 31 May 2020
File No.: CP2020/07785
Te take mō te
pūrongo
Purpose of the report
1. To
provide Ngāti Whātua Ōrākei Reserves Board (reserves board)
an update on financial performance as at 31 May 2020.
Whakarāpopototanga matua
Executive summary
2. May
year to date operational expenditure is under budget by about $541k mainly due
to project works and repairs and maintenance.
3. This
financial year-end operational expenditure forecast is for an underspend in
Opex of about $499k.
4. Capex
expenditure is forecast to be about $523k below budget and remains unchanged at
the time of writing this report.
5. A
revised FY21 budget for the reserves board will reflect any deferral of
underspend into future years to relief some of the funding pressure currently
faced by Auckland Council due to COVID-19.
|
Ngā tūtohunga
Recommendations
That the Ngāti
Whātua Ōrākei Reserves Board:
a) receive
the financial report as at 31 May 2020.
|
Financial update
6. An
overview of the operational and capital expenditure for the financial year to
date is included in the table below.
7. The
operational expenditure continues to be behind budget and this is primarily due
to the additional budget provision allocated to nursery and increased staff
presence on Pourewa starting later than planned and the slight delay in
progressing the management plan.
8. Good
progress is being made on capital works projects including the entrance way and
nursery complex development at Pourewa Creek.
9. The
underspend in capital budget is primarily driven due to delays in agreeing the
scope of future works linked to later than expected adoption of the
Ōrākei Visual Framework and no significant capital renewals planned
at the time of writing this report.
10. A revised
FY21 budget for the reserves board will re-prioritise the funding spend
available and reflect any deferral of underspend into future years. This will
mitigate some of the funding pressure currently faced by Auckland Council due
to the impact of COVID-19.
Ngā tāpirihanga
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
|
Author
|
Munen Prakash - Lead Financial Advisor
|
|
Authorisers
|
Jamie Sinclair – Chief Executive Ngāti
Whātua Trust
Nicholas Turoa - Kaiwhakahaere Te Waka
Tai-ranga-whenua
|
