Minutes of Ngāti Whātua Ōrākei Reserves Board

Ngāti Whātua Ōrākei Reserves Board

OPEN MINUTES

Minutes of a meeting of the Ngāti Whātua Ōrākei Reserves Board held on the Ōrākei Marae, 59b Kitemoana Street, Orakei, Auckland on Monday, 22 June 2020 at 6.11pm.

present

Chairperson	Marama Royal
Deputy Chairperson	Cr Desley Simpson, JP
Members	Member Renata Blair	From 6.16pm, Item 4
	Cr Linda Cooper, JP
	Member Scott Milne

ABSENT

Member

Member Wyllis Maihi

IN ATTENDANCE

	Jamie Sinclair	Chief Executive Officer, Ngāti Whātua Trust
	Tom Irvine	Chief Operating Officer
	Nicholas Turoa	Kaiwhakahaere Te Waka Tai-ranga-whenua
	Shelby Young	Commercial Manager
	Munen Prakesh	Lead Financial Advisor
	Andrew Gray	Governance Advisor

Ngāti Whātua Ōrākei Reserves Board

22 June 2020

1 Apologies

Resolution number NGA/2020/22

MOVED by Chairperson M Royal, seconded by Member S Milne:

That the Ngāti Whātua Ōrākei Reserves Board:

a) accept the apology from Member W Maihi for absence.

CARRIED

2 Declaration of Interest

There were no declarations of interest.

2.1

Ngati Whatua Orakei Reserves Board Registers of Interests

Resolution number NGA/2020/23

MOVED by Cr L Cooper, seconded by Chairperson M Royal:

That the Ngāti Whātua Ōrākei Reserves Board:

a) note the Ngāti Whātua Ōrākei Reserves Board Register of Interests (Attachment A of the agenda report).

CARRIED

3 Confirmation of Minutes

Resolution number NGA/2020/24

MOVED by Cr L Cooper, seconded by Chairperson M Royal:

That the Ngāti Whātua Ōrākei Reserves Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 20 April 2020, including the confidential section, as a true and correct record.

CARRIED

4 Extraordinary Business

Member R Blair joined the meeting at 6.16pm.

4.1

Extraordinary Business – 2020/21 Budget Review

Resolution number NGA/2020/25

MOVED by Chairperson M Royal, seconded by Member S Milne:

That the Ngāti Whātua Ōrākei Reserves Board:

a) consider an extraordinary item “2020/21 Budget Review” at Item 13 – Consideration of Extraordinary Items of this agenda, noting:

i) the reason the matter was not on the agenda was to enable Ngāti Whātua Ōrākei Reserves Board to carry out, without prejudice or disadvantage, commercial activities, and

ii) the reason why this matter cannot be delayed until a subsequent meeting is to meet emergency budget timeframe.

CARRIED

4.2

Extraordinary Business – Appointment of Auditor

Resolution number NGA/2020/26

MOVED by Chairperson M Royal, seconded by Member S Milne:

That the Ngāti Whātua Ōrākei Reserves Board:

a) consider a confidential extraordinary item “Appointment of Auditor” at Item 13 – Consideration of Extraordinary Items of this agenda, noting:

i) the reason the matter was not on the agenda was to enable Ngāti Whātua Ōrākei Reserves Board to carry out, without prejudice or disadvantage, commercial activities, and

ii) the reason why this matter cannot be delayed until a subsequent meeting is that the board is required to keep full and accurate record of all money received and paid by it at the close of each financial year.

CARRIED

Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting 20 April 2020

The minutes were confirmed at Item 3 – Confirmation of Minutes

Ngāti Whātua Ōrākei Reserves Board Registers of Interests

The register of interests was dealt with at Item 2.1 - Ngāti Whātua Ōrākei Reserves Board Registers of Interests

Operations Report

Resolution number NGA/2020/27

MOVED by Cr L Cooper, seconded by Deputy D Simpson:

That the Ngāti Whātua Ōrākei Reserves Board:

a) note the operational updates as detailed in this report.

CARRIED

Pourewa Nursery Complex

Resolution number NGA/2020/28

MOVED by Cr L Cooper, seconded by Member R Blair:

That the Ngāti Whātua Ōrākei Reserves Board:

a) note the Pourewa Nursery Complex.

CARRIED

Combined Reserve Management Plan

Resolution number NGA/2020/29

MOVED by Cr L Cooper, seconded by Member R Blair:

That the Ngāti Whātua Ōrākei Reserves Board:

a) note the Combined Reserve Management Plan report.

CARRIED

Urupa Project Update

Resolution number NGA/2020/30

MOVED by Cr L Cooper, seconded by Member R Blair:

That the Ngāti Whātua Ōrākei Reserves Board:

a) note the Urupa Project Update report.

CARRIED

Whenua Rangatiri WiFi Project

Resolution number NGA/2020/31

MOVED by IMSB Member R Blair, seconded by Member S Milne:

That the Ngāti Whātua Ōrākei Reserves Board:

a) approve the proposal and CAPEX spend of $28,438.28 and monthly OPEX of $513.00 as detailed in the attachments.

CARRIED

Financial update as at 31 May 2020

Resolution number NGA/2020/32

MOVED by Deputy D Simpson, seconded by Member S Milne:

That the Ngāti Whātua Ōrākei Reserves Board:

a) receive the financial report as at 31 May 2020.

CARRIED

13 Consideration of Extraordinary Items

13.1	2020/2021 Budget Review
	The report had been circulated to members prior to the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number NGA/2020/33 MOVED by Chairperson M Royal, seconded by Deputy D Simpson: That the Ngāti Whātua Ōrākei Reserves Board: a) approve the deferral of $523k (31%) of capital expenditure from 2020/21 budget to 2021/22 financial year b) approve the deferral of $287k (15%) of operating expenditure from 2020/21 budget to 2021/22 financial year. c) approve initial OPEX funding payment of $175k on 1 July 2020. CARRIED
	Attachments a 22 June 2020, Ngāti Whātua Ōrākei Reserves Board: Item 13.1 - 2020/21 Budget Review, Report

13.2	Appointment of Auditor
	The report had been circulated to members prior to the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number NGA/2020/34 MOVED by Chairperson M Royal, seconded by Deputy D Simpson: That the Ngāti Whātua Ōrākei Reserves Board: a) approve the appointment of Moore Markhams as the auditor for 2019/20, 2020/21 and 2021/22 financial years b) delegate authority to the Chair to communicate the auditor appointment on behalf of the reserves board. CARRIED
	Attachments a 22 June 2020, Ngāti Whātua Ōrākei Reserves Board: Item 13.2 - Appointment of Auditor

7.37pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ngāti Whātua Ōrākei Reserves Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................