Agenda of Ōtara-Papatoetoe Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 19 May 2020, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Tāmaki Estuary Environment Forum

Te take mō te pūrongo / Purpose of the report

1. Dr Julie Chambers, Chairperson of the Tāmaki Estuary Environment Forum (TEEF) will be in attendance to present to the board on TEEF’s planned work for this term.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Dr Julie Chambers, Chairperson of the Tāmaki Estuary Environment Forum for her attendance and presentation.

8.2 Deputation - The Rising Foundation Trust

Te take mō te pūrongo / Purpose of the report

General Manager, Alex Tarrant and Programme Coordinator, Aviata Tanielu from The Rising Foundation Trust, will be in attendance to explain to the board what the charity does within the Ōtara community and the benefits and outcomes the programme has on the youth and wider whanau members.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Alex Tarrant and Aviata Tanielu from The Rising Foundation Trust for their attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ōtara-Papatoetoe Local Board

16 June 2020

June 2020 - Auckland Transport monthly update report to the Ōtara-Papatoetoe Local Board

File No.: CP2020/07348

Te take mō te pūrongo

Purpose of the report

1. To update the Ōtara-Papatoetoe Local Board about transport related matters in its area including the Local Board Transport Capital Fund.

Whakarāpopototanga matua

Executive summary

2. A decision is required this month on the projects the local board requests rough order of costs (RoCs) for from Auckland Transport (AT). This is required for the local board to make decisions on the allocation of its local board transport capital fund (LBTCF) in a separate decision report on this month’s agenda.

3. This report also contains information about the following:

· summary of Auckland Transport projects and operations in the local board area

· a summary of the board’s Transport Capital Fund and Community Safety Fund projects.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the report entitled ‘June 2020 - Auckland Transport monthly update report to the Ōtara-Papatoetoe Local Board’.

Horopaki

Context

4. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play in the governance of Auckland on behalf of their local communities.

5. This report updates the local board on AT projects and operations in the Ōtara-Papatoetoe Local Board area, it summarises consultations and Traffic Control Committee decisions, and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and Community Safety Fund (CSF).

6. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects they believe are important to their communities but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects in parks can be considered if there is a transport outcome).

7. AT’s Community Safety Fund (CSF) comprises $20 million in total allocated across all 21 local boards, with $5 million to be allocated during the 2019/2020 financial year and the balance of $15 million over the 2020/2021 financial year. This is a safety fund that sits within AT’s safety budget so the major component of the funding allocation formula is the number of Deaths and Serious Injuries (DSI) in a local board area. The purpose of the fund is to allow local communities to address long-standing road safety issues that have yet to become regional priorities and have therefore not been addressed by AT.

8. The recent nationwide level 4 lockdown due to the Covid 19 pandemic impacted on the day to day operations of AT. This has resulted in a 4-week halt to all works with limited progress as work sites implement social distancing measures with the subsequent downgrades to level 3 & 2. Progress will continue to be reported in AT monthly reports to the local board.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund

9. Through Auckland Council’s Long-Term Plan 2018-2028, LBTCF funding increased to a total of $20.8 million per annum across all 21 local boards.

10. The current allocation for the Ōtara-Papatoetoe Local Board and balance are detailed in Table 1 below.

Table 1: Ōtara-Papatoetoe Local Board Transport Capital Fund Financial Summary

Ōtara Papatoetoe Local Board Transport Capital Fund Financial Summary
Amount committed to date on projects approved for design and/or construction including previous term	$3,198,127
Current 2020-2022 LBTCF allocation	$3,213,255
Allocated in the 2019-2020 term	$550,000
Total Funds Available in current political term	$2,663,255

11. AT encourages all local boards to maximise the use of their allocated funding and has established a timeline for the board to use for identification, investigation and delivery of projects.

12. The timeline is listed below:

· On 11 February 2020, Auckland Transport workshopped an initial list of potential projects with the local board providing an opportunity to identify possible projects.

· A follow up workshop on 3 March 2020 with the Safe and Healthy Streets project team where they presented a number of projects for the local board’s consideration.

· Due to the Covid-19 lockdown, a follow up workshop was rescheduled to the 12 May 2020 for the local board to confirm the list for further investigation and an assessment of cost.

· AT now requires resolutions, in the June 2020 meeting, from the local board formally requesting development of a scope and rough order of cost (RoC) for the projects identified at workshops.

· During July and August 2020 AT will provide costs and feedback on the projects. This information can be used by the local board to prioritise the projects and to allocate funds based on quality advice. Workshops will be scheduled to discuss this information and support the local board’s decision-making.

· In August 2020 it is planned that the local board will be able to:

o Approve detailed design for complex projects with a cost of more than $300,000.

o Approve smaller projects (less than $300K) for design and construction.

13. The aim is that during the first six months of the term the local board is able to identify and start work on utilising its transport capital fund. This will allow projects to be progressed or delivered within the local board’s current term.

14. AT’s aim is to move through this process and align it with development of the Ōtara-Papatoetoe Local Board Plan. This process ensures transport projects support the local board’s goals and maximises efficiency whilst minimises the risk that transport funds are used to fund unplanned or poorly evaluated projects. Further, it helps to ensure that projects are completed in this electoral term. In the second year of the local board’s electoral term, this cycle will be repeated if the board does not allocate its funds in the first year.

15. The identified projects that resolutions are sought for are listed on a separate decision report on this month’s local board meeting agenda.

16. Due to the Covid 19 pandemic and subsequent lockdown, there is limited progress to report on the LBTCF projects this month, it is expected that the easing of subsequent restrictions, that next month’s report will contain progress updates on the projects in the table below.

Table 2: Status update on current Local Board Transport Capital Fund projects

Project	Description	Current status	Status change	Funds allocated
Footpath link from Belinda Ave to the existing Preston Road Reserve path north of Tangaroa College	Construct a new footpath link from Belinda Ave to existing footpath on Rongomai Park behind Tangaroa College	Previous status: Currently in the tender process with Community Facilities.	No	$176,000
Upgrade of Hunters Corner Streetscape	Improving the amenity of Great South Road at Hunters Corner through street furniture upgrades	Footpath work on North side is complete. New bins have been completed and new seats are to be completed with second phase of Hunters Corner project with construction on Southern side. Funding for south side of footpath (from Tui to Sutton Cres) approved by board in December 2019. Current status: Works started on week of 23 February 2020 for southern side of footpath. A safety review has been requested by the local board related to the removal of the fencing outside the Gt South Road entrance to the Hunters Plaza. The results will be reported back to the local board in due course, including the cost of fence replacement to be considered by the local board.	No	$1,575,000 (includes $550,000 for completion of southern side of Great South Road)
Completion of Rongomai Walkway	Complete footpath link from East Tamaki Road to Te Irirangi Road	Current status: Currently in the tender process with Community Facilities	No	$80,000
Canopy for Ōtara Town Centre	Canopy to provide all-weather access from eastern car park to the library	Current Status: Detailed design is underway with Community Facilities.	No	$382,000
All-weather footpath upgrade from East Tamaki Road to Lovegrove Crescent	Upgrade of the two paths connecting to the renewed Ōtara Creek Bridge - Greenway	COMPLETED Current status: Shared paths have been completed connecting Hill St, Cosmo Place and East Tamaki Drive as part of a wider project including a new bridge across the Ōtara Creek from Lovegrove Crescent.	No	$480,000
Footpath upgrade at Ōtara Town Centre	Upgrade of the footpath at the Ōtara Town Centre (along the southern side of town centre including 15-17 Fair Mall)	COMPLETED	N/A	$203,000
Pedestrian Safety upgrades on East Tamaki Road	Upgrades to pedestrian crossing facilities to improve disability access crossing East Tamaki Road	COMPLETED	N/A	$100,000
A path through Milton Park to Papatoetoe North School	Provide an alternate all-weather access for students from Papatoetoe North School	COMPLETED	N/A	$112,000
Welcome to Ōtara signage	Place-making signage	COMPLETED	N/A	$55,000

Community Safety Fund

17. The 2018 Regional Land Transport Plan allocated $20 million to local boards with the objective to accelerate local community-initiated safety projects by 2020/2021, which are currently not programmed for delivery by Auckland Transport.

18. The CSF is a finite fund that must be spent by June 30, 2021. If final pricing for a particular project (post tender) exceeds the available budget, local boards will have the option of either re-allocating some of their CSF budget (meaning not doing another of the CSF projects chosen by the local board) or using their LBTCF to top-up the budget, as opposed to being unable to fund the project. This will allow each local allocation of the CSF to be fully utilised.

19. At its meeting on 16 July,2019 the Ōtara-Papatoetoe Local Board resolved the following priority for projects nominated for construction using AT’s Community Safety Fund (CSF) monies (OP/2019/97):

· Claude Ave – Conversion to raised pedestrian crossing

· 198 Preston Road – Conversion to raised pedestrian crossing

· 168 St. George Street (intersection with Carruth Road) – New raised pedestrian crossing

· 25 Graeme Ave – Safety improvements outside Papatoetoe North School

· 30 Wallace Road – New raised pedestrian crossing outside library.

20. Design work is now progressing on these projects and it is anticipated that those funded through the CSF process will be completed during the 2020/2021 financial year.

21. All of the list projects are in progress. Design and consultation will be undertaken in 2020, except for 168 St. George Street, which is expected to be constructed this financial year.

Local projects and activities

Bairds Road Pedestrian Safety Upgrades

22. The pedestrian safety upgrades for Bairds Road are being progressed now that we have downgraded to Covid Alert Level 2. The Ōtara town centre section will be the most significant as it will impact the speed and amenity on Bairds Road through the town centre.

23. The consultation team has been busy engaging with the business owners and the business association to inform them of the upcoming work and to work with them to minimise impacts to their day to day operations.

24. This will impact on the local area for the duration of the works, but the improved safety outcomes for the local community will create a safer environment for local the local community in and around the town centre.

25. A memo was circulated to the local board on 21 May 2020 detailing the work that is being undertaken.

Airport to Botany - Puhinui Station Interchange

26. The Puhinui Station Interchange is the first stage of the early improvements works associated with the A2B - Airport to Botany Rapid Transit project. This project is led by Auckland Transport and forms part of the wider Southwest Gateway programme.

27. The existing station has been temporarily closed during construction, from Saturday, 28 September 2019 to early 2021.

28. Preparation of the Airport to Botany Single Stage Business Case is ongoing, with finalisation and AT board approval planned for Quarter 3 2020.

29. A summary report outlining the feedback received from the November - December 2019 Southwest Gateway/Airport to Botany public engagement will be released in late June 2020.

30. As part of the A2B work, the Short-Term Airport Access Improvements (STAAI) work includes the Puhinui Station Interchange and the Puhinui Road and Lambie Drive Improvements.

31. Due to Covid-19, the timelines for both projects will be pushed out, with construction on the Puhinui Rd/Lambie Drive upgrades expected to start in late July 2020, with a mid-2021 completion. The Puhinui Station Interchange opening date is now likely to be in Quarter 2 2021, instead of Quarter 1 2021.

32. A workshop with the local board on 2 June 2020 was held to update the local board on the progress of this project.

COVID 19 Alert Level 2 – Social distancing in town centres

33. Recently, central government announced funding for AT to modify footpaths to make more space allowing people more room to social distance. The modification involves temporary removal of parking spaces then using cones and signage to widen footpaths.

34. AT installed 12km of pop-up spaces to ensure there was enough room in busy locations such as Tamaki Drive, Ponsonby Road and Queen Street for people to safely carry out physical distancing as part of efforts to unite against COVID-19.

35. Observations of the 6 highest priority town centres across the city, including Manurewa and Manukau in the south, highlighted low pedestrian numbers and minimal concern generally and therefore AT are not progressing with any additional physical distancing interventions in town centres at this point. AT will however continue to monitor these locations as we progress down through the COVID-19 alert levels and make modifications if required.

Regional Impacts

COVID 19 Alert Level 2 – Public transport

36. After the shift to Alert Level 2 public transport returned to its pre-lockdown schedules. It also stopped being free. While schedules have returned to normal AT asks that people travelling on public transport avoid peak times unless it is necessary, this helps to ensure that two metres of physical distancing between staff and customers are maintained.

37. AT has taken numerous measures to help keep customers safe on our network and maintain effective and safe public transport services for our customers, these include:

a) Our AT Mobile app now indicates the available capacity that is on a bus or train service at any given time, so customers will know if two metre distancing will be achievable before they board.

b) Public transport has an enhanced our cleaning regime to include antimicrobial protection fogging of facilities and our fleet. See a video of some of our cleaning here: https://www.youtube.com/watch?v=xpAHT7gpQRI

c) People must continue to use the rear door to get on and off the bus. This ensures everyone is kept as safe as possible by minimising physical contact between customers and the bus drivers. Customers who use a wheel-chair or other mobility device or require driver assistance can still use the front door of buses. This also applies to vision impaired customers – we ask drivers to assist them through the front door.

38. The number of people using public transport in Auckland rose from 126,000 on Monday 18 May 2020 and to 148,000 on 27 May 2020.

39. Alert Level 2 means public transport is managing with physical distancing restrictions reducing seating capacity to around 43% of normal. Maintaining safe social distancing within buses or trains may mean that drivers need to leave passengers behind if the bus, train or ferry reaches the maximum capacity.

40. This issue is most severe during school travel and AT is working with schools’ to help manage the student travel and not crowd onto public transport. AT, along with its rail operator Transdev, have set some rules for coping with the after-school rush on the rail network. Where there are high numbers of school pupils, staff are directing children to a part of the train away from other customers.

COVID 19 – Discounted Off Peak Fares

41. Public transport is vital to Auckland’s economic viability it provides lower cost transport, reduces the need for car parking and reduces congestion on the roads. Encouraging people to make use of it contributes to Auckland’s recovery.

42. AT is discounting fares on buses and trains to encourage more people to travel during the day rather than at rush hour. Throughout June 2020, there will be a 30 per cent discount on AT HOP rates for adults who travel on weekdays after 9am and before 3pm. The discount also applies after 6.30pm, until the end of service, Monday to Friday only.

43. The new fares aim to encourage more people to use buses and trains at off-peak times when there are fewer passengers on public transport.

44. During COVID-19 Alert Level 2, AT’s buses and trains can carry only around 43 per cent of their usual passenger capacity. AT needs to ensure that safe physical distancing can be maintained. The plan is to encourage more people to travel outside the busiest peak periods. The discounted fares are an incentive to those who may be able to change their schedules by starting and finishing work later in the day.

45. AT wants people to feel safe using public transport and this measure helps manage physical distancing on public transport.

46. This is an opportunity for Aucklanders who can work more flexibly, to trial it for the month. It does have a real impact on our public transport and road network and Aucklanders travel choices might change with this discount. A recent study in Melbourne showed that between 4-7% of people changed from peak to travel off-peak travel when offered a 30% discount. A shift of this size would help manage the current problem. The Melbourne study was conducted before the pandemic, so the expectation is that this scheme is likely to have higher results in Auckland.

47. In the longer-term encouraging people to travel after 9am could reduce the need to add more buses to the peak. Under pre-COVID-19 conditions, a 5 per cent peak shift would offset the need to add around 25 to 50 buses to the fleet of 1300.

Tauākī whakaaweawe āhuarangi

Climate impact statement

48. Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

49. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

50. The impact of information (or decisions) in this report are confined to AT and does not impact on other parts of the Council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

51. AT provides local boards with the opportunity to comment on transport projects being delivered in the Ōtara-Papatoetoe Local Board area.

52. The local board’s views on any proposed schemes are taken into account during consultation on those proposals.

53. In the reporting period from March to May 2020, several proposals were put forward for comment by the OPLB which are outlined below in table 3.

Table 3: Local Board Consultations

Location	Proposal	Details and Local Board Feedback
Pah Rd-Ferndown Ave Intersection option	Safety Upgrades	Local board requested to provide guidance on preferred options for safety improvements at this intersection. Workshop on 2 June 2020. Sent to the elected members on 22/05/20
Tui Rd, Gray Ave & Graeme Ave -	Road Safety Improvements	There were no objections from the local board. Sent to elected members on 04/05/20
Cavendish Drive, Great South Road, Lambie Drive, and Manukau Station Road	Manukau Cycleway upgrade proposal	Feedback was mostly supportive of this project, though there questions raised about future upgrade to shared paths on these roads rather than on-street facilities. There was also a request for statistics to warrant priority of this upgrade over other roads/footpaths/cycleways improvements in local board area (closer to home/schools) for a higher number of the population who use facilities daily. They were supportive of the proposal but wanted to confirm that limited resources was being invested where the needs of the community were greatest. Sent to elected members on the 24/04/20
Puhinui Station Over-bridge	Closure due to Social Distancing requirements	There were no objections from the local board. Sent to the elected members on the 22/04/20.
Motatau Road	Zebra Crossing	There were no objections from the local board. Sent to elected members on the 27/03/20
Meadowcourt drive - Manukau central	P120 & NSAAT (Parking Restrictions)	There were no objections from the local board. Sent to elected members on the 10/03/20

Traffic Control Committee resolutions

54. Traffic Control Committee (TCC) decisions within the Ōtara-Papatoetoe local board area are reported on a monthly basis.

55. There was one decision in the local board area for the month of February.

Street name

Type of Report

Nature of Restriction

Committee Decision

Wallace Road / Papatoetoe Carpark

Permanent Traffic and Parking changes

One-Way Road / P120 Parking / Angle Parking / Mobility Parking / P180 Parking / Footpath / Small PSV Stand

Not Carried

Tauākī whakaaweawe Māori

Māori impact statement

56. There are no specific impacts on Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi-and its broader legal obligations in being more responsible or effective to Māori.

57. Our Maori Responsiveness Plan outlines the commitment to with 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.

This plan in full is available on the Auckland Transport Website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

58. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. Auckland Council is currently consulting on its Emergency Budget 2020/2021 and we will have more certainty on the impacts to the AT programme when the budget is adopted in July.

60. Our capital and operating budgets will be reduced through this process. Some projects we had planned for 2020/2021 may not be able to be delivered, which will be disappointing to communities that we had already engaged with. Both the Community Safety Fund and the Local Board Transport Capital Fund may be impacted by these budget reductions.

61. The only way to mitigate this risk is to clearly communicate the board’s intentions so staff supporting it may plan ahead and to make the best use of any available funds.

Ngā koringa ā-muri

Next steps

62. AT will report next month to the local board.

63. The current COVID-19 situation will impact on the timeline for scoping, costing and allocating funds to, potential Local Board Transport Fund projects. While work is continuing on scoping and costing potential projects there will be delays on finalising scope and costing for these. However, Auckland Transport will do its best to ensure that work on these projects is progressed as soon as possible and that they are brought back to local boards for prioritisation and the allocation of funds.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Kenneth Tuai – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

16 June 2020

June 2020 – Auckland Transport report - Allocation of Ōtara-Papatoetoe Local Board Transport Capital Fund

File No.: CP2020/07359

Te take mō te pūrongo

Purpose of the report

1. To allow the Ōtara-Papatoetoe Local Board to request rough order of costs (RoCs) from Auckland Transport (AT) for the Board to make decisions on the allocation of its local board transport capital fund (LBTCF) towards potential projects.

Whakarāpopototanga matua

Executive summary

2. The next steps in this year’s LBTCF round are noted in this report along with recommendations for projects to be taken forward to scope and obtain rough order of costs.

3. The local board has $2,830,259 in its transport capital fund in this political term.

4. The RoCs will be reported back to the local board where decisions on the selection and allocation of funding to projects is expected to take place in July/August 2020.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the report entitled ‘June 2020 – Auckland Transport report - Allocation of Ōtara-Papatoetoe’s Local Board Transport Capital Fund’.

b) request Auckland Transport to provide scope and rough orders of cost for the following projects:

i) Footpath Improvements – Bairds Road

ii) Papatoetoe Station Pedestrian Bridge/ Elevator

iii) Residential Speed Management – Puhinui to Aorere Area

iv) Local Board Greenways Plan – Ngati Ōtara.

Horopaki

Context

5. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play in the governance of Auckland on behalf of their local communities.

- be safe

- not impede network efficiency

- be in the road corridor (although projects in parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund

Allocating Ōtara-Papatoetoe’s LBTCF in the new political term

7. In the 2019-22 political term, the local board’s LBTCF budget stands at $2,830,259.

8. During the 2016-19 political term, the allocation, by local boards, of the LBTCF extended into 2019. This has meant that the delivery of many of these projects are still in progress into the current electoral term. By considering and making decisions early in the political term, the local board will increase its ability to make positive impacts in its area before the next election.

9. In workshops in February, March and May 2020, the local board has been compiling and prioritising a list of potential LBTCF projects. These have been discussed at local board workshops.

10. It was intended that at the June 2020 business meeting, the local board would identify which projects it wishes to proceed onto the next stage of to seek confirmation scope and rough order of costing. The national COVID-19 response has pushed this timeline out.

11. AT will provide the Board with the rough order of costing for the selected projects and any other relevant advice to board by July/ August 2020. After it has considered this information, the local board will be requested to choose which projects it wishes to allocate funding toward. The list of projects in Table 1 as follows:

Table 1: LBTCF Recommendations

	Project name	Description	Comment
1	Footpath Improvements	Upgrade the footpaths on Bairds Road between Ōtara and Gilbert Roads heavily damaged by root growth	Solution may require arborist input to ensure future damage is avoided.
2	Papatoetoe Pedestrian Bridge/ Elevator	Construct an elevator bridge to improve disability access to the train platform at the Papatoetoe Station	Local Board have indicated that they are considering an allocation of funding to progress this project.
3	Residential Speed Management – Puhinui to Aorere Area	Area wide treatments to reduce speeds and improve safety.	Local Board have indicated that they are considering an allocation of funding to progress this project.
4	Local Board Greenways Plan	Construction of 3m wide shared path known as Ngati Ōtara Pathway linking Lovegrove Ave to Luke Place	Local Board have indicated some support for completing this section of their Greenways plan.
	Local Board Greenways Plan	Whitley Reserve Project – Shared Footpath Component	Local Board have indicated support for funding the footpath component of this wider parks upgrade project.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

13. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The impact of information in this report is mainly confined to Auckland Transport. Where LBTCF projects are being progressed by Auckland Council’s Community Facilities group, engagement will take place. Any further engagement required with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. AT attended local board workshops in February and March and provided guidance to a workshop in May 2020 to develop these project options. The workshop on February 2020 refreshed the local board on the new process for the allocation of the LBTCF.

16. At the 12 May 2020 workshop, the local board provided guidance on which projects to take forward to seek scope and rough order of costs. These recommendations are noted above.

Tauākī whakaaweawe Māori

Māori impact statement

17. There are no specific impacts on Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi and its broader legal obligations in being more responsible or effective to Māori.

18. Our Maori Responsiveness Plan outlines the commitment to with 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.

19. This plan in full is available on the Auckland Transport Website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

20. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

21. There are no financial implications for the Board in requesting rough order of costs from Auckland Transport. Costs associated with providing the rough order of cost plus more detailed high-level advice is borne by Auckland Transport.

22. The table below gives the LBTCF financial summary for the Ōtara-Papatoetoe Local Board which includes the budget available in the new political term.

Table 3: Ōtara-Papatoetoe Local Board Transport Capital Fund Financial Summary

Ōtara Papatoetoe Local Board Transport Capital Fund Financial Summary
Amount committed to date on projects approved for design and/or construction including previous term	$3,198,127
Current 2020-2022 LBTCF allocation	$3,213,255
Allocated in the 2019-2020 term	$550,000
Total Funds Available in current political term	$2,663,255

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. Auckland Council is currently consulting on its Emergency Budget 2020/2021 and we will have more certainty on the impacts to the AT programme when the budget is adopted in July 2020.

24. Our capital and operating budgets will be reduced through this process. Some projects we had planned for 2020/2021 may not be able to be delivered, which will be disappointing to communities that we had already engaged with. Both the Community Safety Fund and the Local Board Transport Capital Fund may be impacted by these budget reductions.

25. The proposed decision of receiving the report and requesting rough order of costs for potential LBTCF projects has no risks for the Board.

Ngā koringa ā-muri

Next steps

26. AT expects to report by the end of July 2020 with the prepared RoCs. Due to the National Covid-19 response, the ability to assess RoCs that require site visits was impacted. This has resulted in the process taking longer to prepare than the previously informed June 2020 deadline.

27. The Board will be requested to allocate funds to its selected projects by the end of August 2020, or as soon as practical after RoCs are provided.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Kenneth Tuai – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

16 June 2020

Grant of landowner approval and lease for additional premises for the extension of the Taeaofou I Puaseisei Preschool Trust at Aorere Park, 53R Raglan Street, Papatoetoe

File No.: CP2020/00336

Te take mō te pūrongo

Purpose of the report

1. To request the Ōtara-Papatoetoe Local Board to:

i) grant landowner approval for the extension of the Early Childcare Education Centre on Aorere Park, Mangere East

ii) grant landlord approval for a deed of additional premises to lease for the Taeaofou i Puaseisei Preschool Trust

iii) approve the reclassification of a part of Aorere Park, 53R Raglan Street, Mangere East from classified recreation reserve to local purpose (community use) reserve.

Whakarāpopototanga matua

Executive summary

2. Taeaofou I Puaseisei Preschool Trust has applied for landowner and landlord approval for an extension of the leased area at Aorere Park, 53R Raglan Street, Mangere East to accommodate a building and deck extension, additional playground area and staff parking facilities. The proposal includes a concrete footpath and entry area that is within the leased area. The extension is to allow for an additional 40 children to be accommodated at the centre, increasing the number from 60 to 100.

3. Taeaofou I Puaseisei Preschool Trust (the Trust) holds a current community lease for approximately 1,045 square metres (more or less) for the land and building located at Aorere Park. The lease commenced on 20 December 2011 with an initial term of 10 years including one right of renewal for a further term of 10 years; reaching final expiry on 19 December 2031.

4. The land is legally described as Lot 489 Deposited Plan 52232 and part of land marked ‘A’ on SO 55682 – Part NA16B/272 (Part Cancelled); and is held as a classified recreation reserve under the Reserves Act 1977. The extension for the play area and construction of the extension to the building, car parking and deck does not align with this classification so the lease would need to be granted under Section 73(3) of the Reserves Act 1977. It is recommended that the land at Aorere Park that currently contains, or has approval to contain, community buildings be surveyed and reclassified as a local purpose (community use) reserve, subject to any objections being resolved.

5. The proposed area is outside the current leased footprint at the back of the building in an unused area of the reserve. The proposal is for the new play area of 750 square metres, a deck extension, a building extension of 110 square metres and a new sealed driveway and six staff car parking spaces of 621 square metres.

6. Public notification of the proposal to grant a lease for additional premises is required and will provide the public and iwi the opportunity to provide input. If public notification and iwi engagement results in no objections, a lease for additional premises will be issued. If objections to the proposal are received, the board is requested to nominate a hearings panel to assess the objections and make a decision.

7. There is concern from some staff about the additional land being used for exclusive use only by the Trust when we should be aiming to be retain as much ‘natural open space’ as possible for the public.

8. The construction of this building and extension and associated work at the proposed location may have a minor impact on the use of Aorere Park.

9. This application is strategically aligned with the Auckland Plan (2017) specifically embracing the increasing diversity of cultures and lifestyles. The proposal also aligns with the local board objective of celebrating heritage and cultural diversity in the Ōtara -Papatoetoe Local Board.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve public notification of Auckland Council’s intention to grant land owner approval and lease for additional premises to Taeaofou I Puaseisei Preschool Trust for the increased playground area, construction of the building and deck extension, car parking, and the footpath and entry/service area (Attachment A) on Aorere Park, 53R Raglan Road, Papatoetoe; and reclassification of a part of the park as a local purpose (community use) reserve (Attachment D) as outlined on the plans attached to this report

b) appoint a hearings panel to consider any submissions or objections received following the public notification and make a decision

c) grant under section 73(3) of the Reserves Act 1977, subject to any objections to the additional leased area being resolved, a lease for additional premises to Taeaofou I Puaseisei Preschool Trust to occupy an area of 1,980 square meters (more or less) on the land legally escribed as Lot 489 Deposited Plan 52232 and part of land marked ‘A’ on SO 55682 – Part NA16B/272 (Part Cancelled) as outlined in red in Attachment B

d) all other terms and conditions in accordance with those contained in the current community lease to Taeaofou I Puaseisei Preschool Trust dated 26 January 2018

e) support, subject to resolution of any objections, the reclassification of the portion of Aorere Park described as Lot 489 Deposited Plan 52232 and part of the land marked “A “on SO 55682 - Part NA16B/272 (Part-Cancelled) comprising approximately 9,690 square meters, subject to a survey of the area, from classified recreation reserve for the land outlined in red on the attached site plan (Attachment D) to local purpose (community use) reserve.

Horopaki

Context

10. This report considers the application for landowner approval and lease for additional premises to Taeaofou I Puaseisei Preschool Trust, for the property located at Aorere Park,53R Raglan Street, Mangere East.

11. The Ōtara-Papatoetoe Local Board is the delegated authority relating to local, recreation, sport and community matters.

Site details and additional lease premises

12. Taeaofou I Puaseisei Preschool Trust holds a community lease for land at Aorere Park, Mangere East described as Lot 489 Deposited Plan 52232 and part of land marked ‘A’ on SO 55682 – Part NA16B/272 (Part Cancelled), which is held as a classified recreation reserve under the Reserves Act 1977.

13. The Trust has applied for landowner approval for additional land to enable an extension to the existing building, deck area and playground; and addition of six staff car parking spaces. The plans are attached as Attachment A. This would require a lease for additional premises for an additional 110 square metres as outlined on Attachment B. The additional car parking required, as part of the resource consent, to accommodate the additional staff needed, is indicated in Attachment C. There are two options presented and the preferred option from the applicant is option 1. This is supported by staff. The car parking spaces can be placed between the trees. The proposal includes a concrete footpath and entry area that is within the current leased area.

14. Taeaofou I Puaseisei Preschool Trust currently leases an area of 1,045 square metres (more or less).

15. The Ōtara-Papatoetoe Local Board has delegated authority to approve the public notification and iwi engagement of council’s intention to grant a community lease for additional premises, landowner approval for the extension to the building, deck area, outdoor playground, staff car parking, driveway, footpath and entry/service area; and reclassification of the portion of Aorere Park (approximately 9,690 square meters) that contains two existing and one approved community buildings (see Attachment D).

16. The concept design for the building, deck extension, play area, car parking, driveway, footpath and entry area are attached as Attachment A to this report. The proposal will provide an additional 40 early childhood places for the local community.

17. Consultation on the proposal for a lease for additional premises will also take place with the other leaseholders on Aorere Park. Should objections be received, it is requested that the board delegate consideration and decision-making authority to a hearings panel.

Planning Context

18. The application aligns with the Ōtara-Papatoetoe Local Board Plan 2017, specifically Outcome 3: Parks and facilities that meet people’s needs

· Our communities have access to parks and facilities to help build a sense of identity and belonging, boost participation in community activities, and promote healthy lifestyles by providing an active recreation space for children and increased capacity for the Taeaofou I Puaseisei Preschool.

Tātaritanga me ngā tohutohu

Analysis and advice

19. The options for the local board are to approve or decline the landowner request for the playground and lease for additional premises.

20. The advantages of approving the landowner application are that:

· it provides an extended capacity for early childhood opportunities for the local community and a purpose- built outdoor play area within Aorere Park

· this maximises the use of the under-utilised area at the back of the existing building.

21. If the Ōtara-Papatoetoe Local Board declines the landowner and deed of additional premises/lease applications the playground and extensions to the building and associated works will not proceed. Increased opportunities for local children to attend the pre-school and enjoy the extended playground area will not proceed. This option is not recommended by staff.

Specialists’ comments/consultation

22. The parks and places team leader and sport and recreation specialists have been consulted and do not support the proposal. There is concern about the additional land being used for exclusive use and increased hard stand area over land that should be aiming to be retained as ‘natural open space’. There are issues such as further closing off of the park from passive surveillance in an area that relies heavily on this as a Crime Prevention Through Environmental Design (CPTED) principle to keep crime at bay.

23. The application is supported by the senior maintenance delivery coordinator, senior land use advisor and community lease specialist for the following reasons:

· the extension to the building footprint is 110 square metres and provides additional space as a sleeping and change area for under two-year olds

· the playground area utilises an unused area of the reserve behind the existing building

· the larger play area provides adequate space for play, which counteracts the decrease in back yards and closer living densities from Auckland’s growing population

· the proposed extension will be compatible with the existing building

· the proposed extension does not affect the access to, or use of the park

· the historical change of use from a park to allow a childcare facility was approved by the former Manukau City Council to encourage active participation in early childhood by the local community.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. There is no impact on greenhouse gas emissions as the proposal does not introduce any new source of emissions.

25. Climate change has the potential to impact the lease as Aorere Park sits within a flood plain area. These areas are predicted to be covered by flood water (river or surface flooding) as a result of a 1‑in-100-year rainstorm event (as shown below):

Taeaofou I Puaseisei Pre School, Aorere Park, 53R Raglan Road, Mangere East

26. A flood happens when heavy rainfall overwhelms the capacity of natural or designed drainage systems. Floods become dangerous if the water is very deep or travelling very fast or if the flood waters have risen very quickly, or if they contain debris like tree branches and sheets of iron.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. The proposed landowner approval and lease for additional premises have no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

28. The application includes options for parking. The senior sports parks maintenance delivery coordinator has reviewed the options and supports option 1 as outlined in Attachment C to this report. This utilises the land adjacent to the current car parking to accommodate six additional spaces. This will be available for public outside of the childcare hours and will be an asset for other park users.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. A workshop to review the proposal is scheduled for early February 2020. At the time of reporting, feedback from the local board has not been received.

30. The recommendations in this report are within the local board’s delegated authority to grant landowner approvals and leases.

31. The recommendations within this report support the Ōtara-Papatoetoe Local Board Plan 2017 as discussed above aligning with outcome 3:

· parks and facilities that meet people’s needs: - our communities have access to parks and facilities to help build a sense of identity and belonging, boost participation in community activities, and promote healthy lifestyles by providing an active recreation space for children and increased capacity for the Taeaofou I Puaseisei Preschool.

32. The proposed building extension and playground will provide early childhood learning and play opportunities for an increased number of children attending this early childhood education centre within Aorere Park.

Tauākī whakaaweawe Māori

Māori impact statement

33. An aim of community leasing and land advisory is to increase targeted support for Māori community development projects. This proposal seeks to improve access to an early childhood facility for all Aucklanders including Māori living in the local board area.

34. The land described as Lot 489 Deposited Plan 52232 (the original two acres of Aorere Park) was deposited in October 1963 subsequent to the subdivision of existing fee simple lots. The land was vested in council as a classified recreation reserve and is not directly Crown derived. The reserve is held directly by Auckland Council in fee simple and is considered that no part of the reserve triggers any Treaty of Waitangi settlement issues or matters in relation to customary right outcomes.

35. Iwi engagement is to be undertaken regarding the deed of additional premises, land owner application and re‑classification under the Reserves Act 1977.

36. There are no sites of value or significance to mana whenua identified in the Auckland Unitary Plan – Operative in Part in relation to the application.

Ngā ritenga ā-pūtea

Financial implications

37. There are no financial operational implications for the local board over and above the existing maintenance requirements of this park.

38. The costs associated with the public notification of the intention to lease additional land and reclassification of the land will be costs accommodated within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. There are no risks to council as the playground, building extension, associated works and on-going maintenance will be the responsibility of Taeaofou I Puaseisei Preschool Trust.

40. Any other risks associated with the public notification, granting of landowner approval and lease for additional premises are considered to be relatively minor as the extension to the north-west of the existing building and playground area maximises the use of this under-utilised parcel of land.

41. There is a risk with community facilities on public open spaces that if the lessee surrenders the lease or is unable to continue to occupy the site, that the council inherits a liability. Where any group owns a building on a park and surrenders its lease, they also surrender the building to council and in that regard the council has the opportunity to occupy or manage the facility itself, or on sell the buildings to another community group.

Ngā koringa ā-muri

Next steps

42. Subject to the local board’s approval, and subsequent public notification, the decision will be communicated to the applicant with a formal landowner approval letter and an agreement to lease for the additional premises. Conditions will be placed on the landowner approval regarding (but not limited to):

· health and safety conditions

· ensuring the applicant controls rubbish at the site

· safety fencing during construction

· reinstatement of any affected adjacent land.

43. Staff will work with Taeaofou I Puaseisei Preschool Trust to finalise landowner approval and lease for additional premises documentation.

44. The portion of Aorere Park which the Trust occupies will need to be reclassified from classified recreation to local purpose (community use) reserve. This involves a survey to redefine the portion occupied by Taeaofou I Puaseisei Preschool Trust, public notification, iwi engagement and consent from the Minister of Conservation with legalisation completed by way of a Gazette Notice.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A: Taeaofou I Puaseisei ECE Site plans- Additions	39
b ⇩	Attachment B: Proposed new leased area - Taeaofou I Puaseisei Trust	43
c ⇩	Attachment C: 53R Raglan Street - Site Plan - Parking Options	45
d ⇩	Attachment D:Proposed area to be reclassified (subject to survey)	47

Ngā kaihaina

Signatories

Author

Raewyn Sendles - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

16 June 2020

Otara-Papatoetoe Sport Field Upgrades

File No.: CP2020/07226

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Ōtara-Papatoetoe Local Board for additional Locally Driven Initiative (LDI) Capex funding of $75,000 to undertake the sports field upgrade at Papatoetoe Recreation Grounds.

Whakarāpopototanga matua

Executive summary

2. The Papatoetoe Recreation Ground has been identified in the ‘Wider Auckland Rugby Facility Plan’ as a high priority site to add capacity to the network. There is notably a shortage of field lights to meet, both current and in projections training demand. And as a result, the local clubs are having issues finding training fields with adequate lighting to train.

3. In June 2019 the Environment and Community Committee approved the allocation of Growth Capex funding of $650,000 under resolution (ENV/2019/111), for investigation, design and delivery of the sports field upgrade.

4. Subsequent to the approval of the Community Facilities work programme OP/2019/82, further investigation and design have taken place which has identified that the physical work cost for the sportsfield and lighting upgrade is higher than estimated. It is proposed that an additional $75,000 of Locally Driven Initiative (LDI) Capex funding be allocated to the project.

5. The proposed allocation of budget was discussed with the local board at a workshop held on 25 February 2020. The local board have indicated the desire to prioritise the delivery of Papatoetoe Recreation Ground.

6. Staff seek approval for the allocation of an additional $75,000 of Locally Driven Initiative (LDI) Capex to complete the upgrade at Papatoetoe Recreation Ground.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve an additional $75,000 of Locally Driven Initiative Capex for the upgrade of the sports facility at Papatoetoe Recreation Ground (SharePoint work item no. 2470), bringing the total allocation of funding to $725,000.

Horopaki

Context

7. The 2017 Winter Sports Field Supply and Needs Study by Longdill and Associates shows that by 2028 there will be a shortfall of 48 hours per week for lit fields in the Ōtara - Papatoetoe Local Board area.

8. Additionally, Papatoetoe Recreation Ground has been identified in the ‘Wider Auckland Rugby Facility Plan’ as a high priority site to add capacity to the network. There is notably a shortage of field lights to meet, both current and in projections training demand. And as a result, the local clubs are having issues finding training fields with adequate lighting to train.

9. Auckland Council Sport and Recreation and Community Facilities teams have been working jointly on the sports field and lighting upgrade at Papatoetoe Recreation Ground. The vision for the project is:

‘to develop fit-for-purpose sportsfield facility at Papatoetoe Recreation Ground, which meet community needs’.

10. The sports field upgrade at Papatoetoe Recreation Ground would also help address the existing shortfalls in lit capacity and greatly extends the hours of play.

11. On 20 June 2017, the Ōtara-Papatoetoe Local Board passed a resolution (OP/2017/97) to proceed with investigation and design for the upgrade of Papatoetoe Recreation Grounds, and then to continue into the construction phase.

Tātaritanga me ngā tohutohu

Analysis and advice

Papatoetoe Recreation Ground

12. An investigation has been carried out at Papatoetoe Recreation Ground to upgrade field two from soil to sand and to renew existing sports field lighting. As part of the scope Papatoetoe number two field would have dual goal posts to cater for both Rugby and Football. Both codes would share the use of this ground.

13. The estimated cost to complete this upgrade is $725,000.

14. The upgrade proposal is shown in below in Figure 1.

15. Auckland Rugby have completed an Auckland wide rugby facilities plan and have identified this park as its highest priority project to add capacity to the network. Clubs in this area are having issues finding adequate fields to train under lights after sunset. The full list of Rugby’s regional priorities are shown in Attachment A.

Figure 1: Proposed upgrades at Papatoetoe Recreation Ground

16. The current budget of $650,000 is being funded by the Local Sports fields Development (Growth Capex) which is a regional budget that is approved by the Finance and Performance Committee.

17. Due to the additional costs identified during the investigation and design phase, a further $75,000 is required to provide a total of $725,000 to complete this work to a satisfactory level.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. This project has no direct effect on climate change however the project will need to assess impact on direct greenhouse gas emissions and the approach to reduce emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The Papatoetoe Recreation Ground project is in the approved Community Facilities Build, Maintain, Renew Work Programme 2019/2020. Amending the budget will have no material impact as it does not alter the expected outcomes or level of service offered at the sports field.

20. There has been ongoing consultation with the community facilities operations team, as well as the full facilities contractor that manage these parks. as well as the full facilities contractor that manage these parks.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The Ōtara-Papatoetoe Local Board support the upgrade of the sportsfield and at a workshop held on 25 February 2020 were made aware of the requirement for the allocation of additional LDI Capex funding to complete the project.

22. The project aligns with the following Ōtara-Papatoetoe Local Board Plan outcomes and objectives:

Outcome 3	Objective
Parks and facilities that meet people’s needs	Parks and facilities meet community needs for sports and recreation.

Tauākī whakaaweawe Māori

Māori impact statement

23. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the 2018-2028 Long-term Plan, the Unitary Plan and Ōtara -Papatoetoe Local Board Plan 2017.

24. The provision of quality sportsfield has broad benefits for Māori, including the promotion of good health, the fostering of strong family and community relationships and connection to the natural environment.

Ngā ritenga ā-pūtea

Financial implications

25. The engineer’s estimate indicates that the allocated budget is insufficient to deliver the physical works.

26. An additional $75,000 is required to meet the total costs for developed design, consenting and for the physical works phase of the sport facility.

27. The Ōtara-Papatoetoe Local Board currently have unallocated LDI Capex budget that can be allocated towards the shortfall in this project.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. Delays in proceeding with design work will incur additional costs as construction prices continue to rise.

Ngā koringa ā-muri

Next steps

29. Subject to approval of required budget, resource consents will be lodged.

30. Detailed design will continue once consents are granted, followed by the physical works phase.

31. Progress updates on the work programme will be reported to the local board during monthly Community Facilities workshops and at the end of each quarter of the financial year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Wider Auckland Rugby Facility Plan 2018-2028	53

Ngā kaihaina

Signatories

Author

Phil Gedge - Programme Manager Community Facilities

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

16 June 2020

Ōtara-Papatoetoe Quick Response Grant Round Two 2019/2020 grant allocations

File No.: CP2020/07088

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for the Ōtara-Papatoetoe Local Board Quick Response Grant Round Two 2019/2020.

Whakarāpopototanga matua

Executive summary

2. The Ōtara-Papatoetoe Local Board adopted the Ōtara-Papatoetoe Local Grants Programme 2019/2020 on 19 March 2019 (see Attachment A, OP/2019/83). The document sets application guidelines for contestable community grants submitted to the local board.

3. This report presents applications received for the Ōtara-Papatoetoe Local Board Quick Response Grant Round Two 2019/2020 (see Attachments B).

4. The Ōtara-Papatoetoe Local Board has set a total community grants budget of $360,000 for the 2019/2020 financial year.

5. A total of $9,248 has been allocated for the Ōtara-Papatoetoe Local Board Excellence Awards. This leaves an amount of $350,752 available for contestable grants.

6. A total of $186,307 was allocated to Local Grants and Multiboard Grants Round One 2019/2020. A total of $19,793 has been allocated for the Quick Response Grants Round One 2019/2020. A total of $96,802.72 was allocated to the Local Grants and Multiboard Grants Round Two 2019/2020. This leaves an amount of $47,849.72 for the remaining grant rounds.

7. Twenty-three applications were received for consideration by the Ōtara-Papatoetoe Local Board for the Quick Response Grant Round Two 2019/2020, with a total requested of $38,717.00.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) agree to fund, part-fund or decline each application in Quick Response Round Two, 2019/2020, as outlined in Table One:

Table One: Ōtara-Papatoetoe Quick Response Round Two 2019/2020 applications

Application ID	Organization	Main focus	Requesting funding for	Amount requested
QR2013-201	South Auckland Rangers Association Football and Sports Club Incorporated	Sport and recreation	Towards coaching costs for the senior football teams.	$2,000.00
QR2013-202	YMCA North Incorporated	Community	Towards intermediate school camp costs, including catering, accommodation, YMCA staff donations and event first response team costs, medals and cups, sports equipment and laundry costs.	$2,000.00
QR2013-203	Blue Light Ventures Incorporated	Community	Towards entry tickets to Rainbows End for school leaders and patrol volunteers for the Blue Light Venture Funday.	$1,967.16
QR2013-204	All Heart New Zealand Charitable Trust	Community	Towards salary costs for the upcycling workshop supervisor and the purchase of planting equipment.	$2,000.00
QR2013-205	Life Education Trust Counties Manukau	Community	Towards costs for the workbooks for the health and wellbeing programme in schools.	$2,000.00
QR2013-206	David Riley	Arts and culture	Towards editing, design illustrations and printing of a Kiribati story book for children.	$2,000.00
QR2013-207	Auckland Kindergarten Association -Mayfield	Environment	Towards costs for recycling and waste management bins at the kindergarten centre.	$1,056.84
QR2013-208	Epilepsy Association of New Zealand	Community	Towards salary and fuel costs for the educator.	$1,000.00
QR2013-209	Auckland Paraplegic and Physically Disabled Association Incorporated	Sport and recreation	Towards pamphlet production costs and advertising the new online programmes.	$925.00
QR2013-211	Manukau City Baptist Church	Community	Towards food and craft supply costs for the 2020 Light Party	$2,000.00
QR2013-214	Inner Wheel Club of Howick	Community	Towards knitting and care package costs, including wool, blankets, baby monitors for newborn baby families.	$1,000.00
QR2013-215	Papatoetoe Cricket Club Incorporated	Sport and recreation	Towards coaching fees for the cricket in schools programme.	$2,000.00
QR2013-216	South East Auckland Senior Citizens' Association Incorporated	Community	Towards venue hire, hall setup, decorations, rubbish removal, entertainment equipment and performer costs.	$2,000.00
QR2013-219	Pregnancy Help Incorporated Auckland Branch	Community	Towards wages of the two coordinators at Pregnancy Help..	$2,000.00
QR2013-221	Rongomai Sports And Community Trust	Sport and recreation	Towards electricity costs for the trust	$2,000.00
QR2013-222	Chanting Wheel Culture Exchange and Buddhist Charitable Organization	Community	Towards writing materials, demonstration workshops, tea and coffee costs.	$500.00
QR2013-223	Royal New Zealand Coastguard Boating Education Limited	Community	Towards life jackets for the safe boating education programme in schools.	$1,989.39
QR2013-224	Habitat for Humanity Greater Auckland Limited	Community	Towards the costs of winter items for the elderly, including heaters, winter blankets and volunteer petrol vouchers.	$2,000.00
QR2013-225	UpsideDowns Education Trust	Community	Towards speech therapy costs for two children in the Otara-Papatoetoe local board area.	$2,000.00
QR2013-226	The TYLA Trust	Community	Towards graduation gifts and lunch costs including stationary gifts, lunches, certificates, transport and parking.	$1,279.00
QR2013-227	Independent Living Charitable Trust	Community	Towards event costs, including food, utensils and volunteer petrol vouchers.	$1,000.00
QR2013-228	Youthline Auckland Charitable Trust	Community	Towards the Otara-Papatoetoe participant costs for triage support and supervision of volunteers at the Youthline Helpline.	$2,000.00
QR2013-229	Papatoetoe United Football Club Incorporated	Sport and recreation	Towards turf hire costs at the Kolmar sports centre for the junior activity football modules.	$2,000.00
Total				$38,717.39

Horopaki

Context

8. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

9. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

10. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

11. The Ōtara-Papatoetoe Local Board adopted their grants programme for 2019/2020 on the 19^th of March 2019 (OP/2019/83) and will operate two quick response and two local grant rounds for this financial year. This includes the Ōtara-Papatoetoe Local Board Excellence Awards, which are open all year round (OP/2019/182).

12. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, community networks and workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed.

14. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; decreasing use of single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

17. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. Local boards are responsible for the decision-making and allocation of local board community grants. The Ōtara-Papatoetoe Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

19. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applications about why they have been declined, so they will know what they can do to increase their chances of success next time”.

20. A summary of each application received through Ōtara-Papatoetoe Local Board Quick Response Round Two 2019/2020 (see Attachments B) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

21. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grants processes.

Ngā ritenga ā-pūtea

Financial implications

22. The Otara-Papatoetoe Local Board adopted the Ōtara-Papatoetoe Local Grants Programme 2019/2020 on 19 March 2019 (see Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

23. This report presents applications received for the Ōtara-Papatoetoe Local Board Quick Response Grant, Round Two 2019/2020 (see Attachment B)

24. The Ōtara-Papatoetoe Local Board has set a total community grants budget of $360,000 for the 2019/2020 financial year.

25. A total of $9,248 has been allocated for the Ōtara-Papatoetoe Local Board Excellence Awards. This leaves an amount of $350,752 available for contestable grants.

26. A total of $186,307 was allocated to Local Grants and Multiboard Grants Round One 2019/2020. A total of $19,793 has been allocated for the Quick Response Grants Round One 2019/2020. A total of $96,802.72 was allocated to the Local Grants and Multiboard Grants Round Two 2019/2020. This leaves an amount of $47,849.72 for the remaining grant round.

27. Twenty-three applications in total were received for consideration by the Ōtara-Papatoetoe Local Board for the Quick Response Grant Round Two 2019/2020 with a total requested amount of $38,717.00.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local boards programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

29. Following the Ōtara-Papatoetoe Local Board allocation of funding for the Quick Response Round Two 2019/2020, staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Ōtara-Papatoetoe Local Board Grant Programme 2019/2020	63
b ⇨	Ōtara-Papatoetoe Local Board Quick Response Grant Round Two 2019/2020 grant applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

16 June 2020

Draft Ōtara-Papatoetoe Local Board Plan 2020

File No.: CP2020/06550

Te take mō te pūrongo

Purpose of the report

1. To approve the draft Ōtara-Papatoetoe Local Board Plan 2020 and statement of proposal for public consultation.

Whakarāpopototanga matua

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption by 31 October of the year following election, and uses the special consultative procedure (SCP) to engage with their communities.

3. The consultation period for the SCP will take place from 13 July to 13 August 2020.

4. The draft Ōtara-Papatoetoe Local Board Plan 2020 has been developed using feedback obtained before COVID-19. There is a risk in approving the draft Ōtara-Papatoetoe Local Board Plan 2020 for public consultation while the full social and economic effects of COVID-19 on the community are not yet determined.

5. The consultation process will seek the views and aspirations of the public to inform the final plan.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) adopt the draft Ōtara-Papatoetoe Local Board Plan 2020 in Attachment A and the statement of proposal in Attachment B for public consultation using the special consultative procedure.

b) delegate authority to the Chairperson and/or other nominated member(s) of the Ōtara-Papatoetoe Local Board to approve final changes to the draft Ōtara-Papatoetoe Local Board Plan 2020 and statement of proposal.

c) delegate authority to the Chairperson and/or other nominated member(s) to approve the type of engagement events to take place, the number of events and the dates of the engagement events.

d) note the local engagement plan in Attachment C for the special consultative procedure.

e) delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan:

i) local board members and Chairperson

ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

f) approve holding an extraordinary meeting of the local board, if required, at a suitable date and time during the weeks of 26 October to 13 November 2020 to adopt the Ōtara-Papatoetoe Local Board Plan 2020.

Horopaki

Context

6. The Local Government (Auckland Council) Act 2009 states that each local board must:

· adopt their local board plan by 31 October of the year following an election

· use the special consultative procedure (SCP) to engage with their communities.

7. Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

8. The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

Timeframes

9. The consultation period for the local board plans was due to be held in June and July 2020. The implementation of COVID-19 alert levels 3 and 4 required a change in the direction of the draft plans to ensure they responded to the effects of COVID-19. Restrictions on public gatherings also required a shift in planning how engagement events could occur. Planning for these took time, which has forced the consultation period to be moved to July and August 2020.

10. Section 83 of the Local Government Act 2002 requires the consultation period to be a minimum of one month. The COVID-19 Response (Further Management Measures) Legislation Act 2020, which came into force on 16 May 2020, permits a council to modify its SCP and conduct a shorter period of consultation than one month (but no less than seven days).

11. The threshold for a council being able to modify its consultation period under this Act is high. According to the Act, a council can only take a modified approach to “the extent that it is satisfied to do is necessary or desirable to support measures taken to contain or mitigate the outbreak of COVID-19 or its effects, including, without limitation, by addressing the impacts and consequences of the outbreak for any aspect of the wellbeing of the community”.

12. While it may be possible to shorten the consultation period, it is important that the community is given a reasonable time of one month to provide feedback on the draft plan in which to indicate their priorities and aspirations.

13. Whilst every effort will be made to adopt the Ōtara-Papatoetoe Local Board Plan 2020 in October 2020, the unavoidable change to the dates of the consultation period may require a small extension of time. This is to ensure the local board has sufficient time to consider the submissions received.

14. It is recommended that provision be made for an extraordinary meeting to adopt the final plan during the weeks of 26 October to 13 November 2020, should it be required. Adoption of the final plan will be no later than 30 November 2020.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The draft Ōtara-Papatoetoe Local Board Plan 2020 (refer Attachment A) has been developed by considering:

· previous community engagement, including engagement on the 2017 Local Board Plan, 2018-2028 Long-term Plan and prior annual plans

· the uncertainty of the impact of COVID-19 on Auckland Council’s budget and service levels

· subject matter expert advice from council and other council organisations

· mana whenua views through a hui held at Ngati Otara Marae Kohanga Reo. This was conducted with partners on the “Maori Input into Local Board project” on 30 January 2020 and the following mana whenua groups presented to the boards:

- Ngāti Tamaoho

- Ngāti Whanaunga

- Te Ahiwaru Waiohua and

- Ngāti Whātua.

· the maatawaka engagement event was cancelled due to Covid 19, however, Maori communities engaged through three ‘pop-up’ events.

· The local board has also considered existing feedback on several matters from mana whenua and mataawaka.

Aspirations and priorities include:

- continued meaningful partnerships between Mana Whenua iwi and the local board

- supporting Te Reo Maori across the local area through projects like Te Kete Rukuruku

- adopting the Ngahere strategy locally, which promotes healthy, thriving and recreation environment

- health and wellbeing of our local communities through town centre growth and healthy lifestyles

16. Targeted consultation was also undertaken in January to April 2020 through various activities with local community groups.

· Four community fono’s (in partnership with Bluespur Consulting), including one-on-one conversation with the faith-based groups in the local area; attendees were from a cross section of the community from young people to seniors.

· Consultation as part of four ongoing events that were face-to-face, that is, the local Diversity Festival, Papatoetoe Network meeting, local ‘Movies in the park’ and also the board’s Diversity Forum.

· The board also heard views of residents through the Auckland People’s Panel and the online “Idea’s hub”.

· In total the board received over 600 contributions from around 307 people from the local area.

17. The draft Ōtara-Papatoetoe Local Board Plan 2020 has been developed while the impacts of COVID-19 are not yet fully determined. It is possible that some of the aspirations and desires may need to change as a result.

Key features

Key features of the draft Ōtara-Papatoetoe Local Board Plan 2020 include six outcome (whakaotinga) areas:

Whakaotinga tahi: Transform Manukau

Whakaotinga rua: Prosperous local economy

Whakaotinga toru: A thriving, inclusive and safe community

Whakaotinga wha: Parks and facilities that meet people's needs

Whakaotinga rima: Sustainable, healthy natural environment

Whakaotinga ono: Connected area and easy to get around.

A few examples of initiatives we want to progress to achieve the above outcomes are:

· Hayman Park wetland development and completion of the park/playground upgrade (Stage 2)

· Manukau Sports Bowl: Finalise the masterplan and ring-fence investment for implementation

· Unlock Papatoetoe: Investigate opportunities for a community hub to improve community services

· Ōtara: Make existing facilities fit for purpose, e.g. the library, East Tamaki Community Centre and Ōtara Fair Mall precinct.

Statement of proposal

18. The use of the SCP requires the local board to approve an accompanying statement of proposal (refer Attachment B). This document provides financial context and an outline of how the public can provide input through the SCP.

Engagement plan for the SCP

19. The consultation period will run from 13 July to 13 August 2020.

20. The engagement plan (Attachment C) outlines the engagement approach which focuses on engagement through digital and online platforms.

21. The COVID-19 alert system has certain restrictions on public gatherings, which has varying implications for consultation under the SCP. Due to the uncertainty of knowing which COVID-19 alert level Aucklanders will be under at the time of the consultation period, it is not possible to confirm all details of engagement events as part of the engagement plan.

Consultation documentation and translations

22. To support Aucklanders to be able to provide feedback in a way that suits them, information will be provided online and in hard copy.

23. Hard copies and feedback forms will be available at all libraries, service centres and local board offices subject to being open, or on request by calling 09 301 0101 or the Ōtara-Papatoetoe local board office on 09 261 8563.

24. The draft local board plan will be available to view online at www.akhaveyoursay.nz.

25. To enable a wide reach across the diverse communities, the feedback form and sections of the draft plan will be translated into Te reo, Samoan and Tongan. The sections to be translated will be the outcomes with a brief description, the objectives and initiatives.

Methods for obtaining feedback

26. Feedback will be gathered through the events described below. These may be subject to change depending on the rules and requirements around COVID-19 alert levels:

· Have Your Say face-to-face engagement events (spoken interaction)

· online submission via www.akhaveyoursay.nz

· written submissions, for example proformas and letters received by post or email

· verbal submission through telephone by calling 09 301 0101 or the Ōtara-Papatoetoe local board office on 09 261 8563.

· social media comments which are in scope of the engagement, although people will be encouraged to go to the online form to make a formal submission

· partnerships with community partners to obtain feedback from our diverse communities.

Processing feedback

27. Feedback will be analysed and collated for local board members to consider prior to making decisions on the final local board plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. The draft Ōtara-Papatoetoe Local Board Plan 2020 reflects the impacts of predicted climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

29. One of the outcomes is, “Sustainable, healthy natural environment” (Outcome 5) which includes four objectives:

· Minimising waste going into landfill

· Restoring biodiversity and improving water quality in local streams, the Manukau Harbour, and the Tāmaki Estuary

· Promoting and enhancing sustainable practices by local businesses, families and neighbourhoods

· Increasing the tree canopy cover in our area

30. Specific initiatives are outlined for each objective in the draft plan, e.g. Invest in community-led waste minimisation projects; support native planting along streams and waterways for restoring freshwater ecosystems; and support the Manukau Harbour Forum programme jointly with eight other local boards.

31. The impact on the climate from the process of engagement has been considered. Digital feedback will be encouraged where possible, and printing of hard copies will be limited. The ability to provide feedback from any location reduces the need to travel to a specific location.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. The approval of the Ōtara-Papatoetoe draft local board plan 2020 for public consultation will provide the local board with feedback on the communities’ aspirations on the direction the local board intends to take. Planning and operational areas of the council have taken part in the development and review of the draft plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. The local board’s views have informed the development of the draft Ōtara-Papatoetoe Local Board Plan 2020 through a series of workshops from November 2019 to May 2020.

Tauākī whakaaweawe Māori

Māori impact statement

34. In January 2020 a letter was sent to all iwi authorities inviting participation in local board discussions to ensure key messages were captured early in the planning process.

35. A hui to seek mana whenua views and values in relation to the area was held at Ngati Otara Marae Kohanga Reo on 30 January 2020. It was organised through the initiative, “Maori input into Local Board decision making”. The following mana whenua groups presented to the local boards:

- Ngāti Tamaoho

- Ngāti Whanaunga

- Te Ahiwaru Waiohua and

- Ngāti Whātua.

36. The maatawaka engagement event was cancelled due to Covid 19, however, Maori communities engaged through three ‘pop-up’ events

37. The local board has also considered existing feedback on several matters from mana whenua and mataawaka.

38. Aspirations and priorities include (noted earlier in the report):

· continued meaningful partnerships between Mana Whenua iwi and the local board

· supporting Te Reo Maori across the local area through projects like Te Kete Rukuruku

· adopting the Ngahere strategy locally, which promotes healthy, thriving and recreation environment

· health and wellbeing of our local communities through town centre growth and healthy lifestyles

39. These views have been incorporated into the draft Ōtara-Papatoetoe Local Board Plan 2020.

40. Some examples of the objectives and initiatives to achieve Māori outcomes are:

· Recognising and making Māori and Pacific arts, culture and history visible in public places

· Celebrate a thriving Māori identity as Auckland's point of difference in the world.

· Advocate for local procurement and priority on Māori outcomes for all large projects delivered in the area

· Support mana whenua to tell stories of Māori cultural heritage and knowledge throughout our parks and open spaces network

· to advance Māori employment and business development

· Support initiatives for Māori culture, identity and te reo Māori to be “seen, spoken and heard”.

Ngā ritenga ā-pūtea

Financial implications

41. Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plans inform this process.

42. The total engagement budget is $12,000 per local board, which is provided for in the Local Board Services group budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. There is a risk in approving the draft Ōtara-Papatoetoe Local Board Plan 2020 for public consultation while the full social and economic effects of COVID-19 on the community are not yet determined. The consultation process will seek the views and aspirations of the public to inform the final plan.

Ngā koringa ā-muri

Next steps

44. Following approval, the draft Ōtara-Papatoetoe Local Board Plan 2020 and statement of proposal will be available for public consultation from 13 July to 13 August 2020.

45. Details of specific engagement events will be finalised as part of this process.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Ōtara-Papatoetoe Local Board Plan 2020	77
b ⇩	Ōtara-Papatoetoe Local Board Statement of Proposal	119
c ⇩	Ōtara-Papatoetoe Local Board Engagement Plan	123

Ngā kaihaina

Signatories

Author

Rina Tagore - Senior Advisor, Otara-Papatoetoe Local Board

Authorisers

Louise Mason – General Manager Local Board Services

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

16 June 2020

Disestablishment of Local Governance Group - Youth Connections

File No.: CP2020/07080

Te take mō te pūrongo

Purpose of the report

1. To disestablish the Māngere-Ōtāhuhu and Ōtara-Papatoetoe Youth Connections Programme Local Governance Group (LGG) and allocate remaining budget back to the local boards

Whakarāpopototanga matua

Executive summary

2. Youth Connections is a programme that supports young people into high-quality, sustainable employment by providing employment pathways and improving links with local employers and education/training providers.

3. The programme was launched in 2012 as a joint initiative between Auckland Council and the Tindall Foundation in collaboration with the Mayors Taskforce for Jobs, Airport Community Trust and several other organisations. The programme targeted select local boards areas with a high number of youth not in employment, education or training (NEET).

4. Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards were amongst the handful of local boards who were selected for this programme.

5. Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards agreed in June 2012 to work collaboratively in the governance and delivery of local projects from the Youth Connections Programme. A local governance group consisting of three members from each board was set up and tasked with allocating the boards’ joint investment, providing direction to officers and monitoring the outcomes from the programme. (Attachment 1 contains the LGG Terms of Reference - updated Nov. 2016).

6. In 2019, an operational decision was made to transfer the management and delivery functions for the Youth Connections programme to The Southern Initiative (TSI) whose focus is to help solve some of South Auckland’s most pressing social and economic challenges. This operational arrangement has created the need to revisit the governance arrangements and the type of projects the local boards want to see delivered.

7. On the 3 April 2020, the LGG recommended its own disestablishment while noting that opportunities may still exist for local boards to work alongside each other and with TSI in the future on a project basis.

8. This report seeks a formal decision from the local boards to disestablish the LGG. Once disestablished, the funding currently overseen by the LGG will be returned to each local local board.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) disestablish the Youth Connections Local Governance Group

b) note the remaining budget from the Local Governance Group of $103,000 will be returned to each local board as follows:

i) Ōtara-Papatoetoe Local Board $51,500

ii) Māngere-Ōtāhuhu Local Board - $51,500

c) confirm direction for the $51,500 returned to the local boards LDI budget.

Horopaki

Context

9. The Auckland Plan aims to support all Aucklanders to gain opportunity and prosperity through several ways in creating the right skills for the city at the right time. Some of these include early interventions in the education system, vocational upskilling for the low and middle-skilled, continuous on-the job training and better schemes to match people with good quality employment.

10. On 14 May 2012, Auckland Council launched a new initiative called Youth Connections across Auckland in collaboration with the Mayors Taskforce for Jobs, the Tindall Foundation, Auckland Airport Community Trust and several other key stakeholder organisations.

11. Local boards who were selected to pioneer this initiative were prepared to contribute financially towards local initiatives. The local board role was to provide locally-appropriate guidance to staff on the delivery of the programme in its local board area. Māngere-Ōtāhuhu and Ōtara-Papatoetoe were two of the local boards that agreed to partner in this programme.

Collaboration between Ōtara-Papatoetoe and Māngere-Ōtāhuhu Local Boards

12. At their meetings held in June 2012, the Ōtara-Papatoetoe and Māngere-Ōtāhuhu Local Boards decided to work collaboratively in the governance and delivery of local projects from their Youth Connections Programmes. This decision was taken in recognition of the close connections and shared opportunities across the Manukau Ward.

Governance: Establishment of the LGG

13. To enable proper and efficient governance of this local boards’ joint programme, a joint governance group was set up and tasked with responsibilities set out in its terms of reference. The terms of reference was refreshed in 2016. (Appendix A)

14. The LGG is made up of six members, three from the Māngere-Ōtāhuhu Local Board and three from Ōtara-Papatoetoe Local Board. These members are appointed at the start of the term.

15. One of the key responsibilities of the LGG is to oversee the funding for the local programme.

Funding

16. In addition to funding received from Auckland Airport Community Trust for work in the Ōtara-Papatoetoe Local Board area, the Tindall Foundation provided start-up funding for all local programmes as well as funding to hire a Regional Project Manager. A condition of the Tindall Foundation funding was that it would scale down its contributions over time.

17. Local boards agreed to match the Tindall Foundation funding and to do this by scaling up their contributions over the years to ensure the reduction in Tindall Funding does not compromise the programme.

18. The Tindall Foundation funding for local programmes appear to have run out and the foundation is supporting the programme at a regional level.

19. At this current each respective local board is contributing $50,000 ($100,000 total) from their Locally Driven Initiatives budget into the local Youth Connections programme. There are no other donors to the local programme at this current time.

Operational arrangements for delivery (2012-2018)

20. In 2012, the responsibility for delivery of the programme sat with Community Development, Arts and Culture (CDAC) department of Auckland Council. Following a restructure of CDAC, delivery became the responsibility of the newly established Community Empowerment Unit (CEU) in 2015. CEU was the department managing the programme up until the programme was transitioned to The Southern Initiative (TSI) in November 2018.

21. The kind of initiatives that were delivered by CDAC and CEU under the guidance of LGG included:

· JobFest- A free one-day event created to get young people into employment.

· Driver licence programmes- free drivers licence courses for young in the Manukau ward area.

· Seed funding, entrepreneurial initiatives such a Passion to Profession

Operational arrangements for delivery (2018-now)

22. In 2018, the Tindall Foundation shifted their Youth Connections investment to TSI. This change was primarily due to a shift in strategic direction from Tindall Foundation. The Auckland Tourism, Events and Economic Development (ATEED) also supported the future direction of the wider Youth Connections programme.

23. The shift to TSI has created a need to revisit the role of the LGG and the type of projects that can be delivered by TSI.

24. Following discussions with TSI about their programming priorities, the LGG have concluded that design of local youth projects, is best overseen directly by each individual local board and where possible, delivered in conjunction with other existing community development initiatives or in partnership with TSI, where suitable.

25. In the final LGG meeting on 3 April 2020 all members agreed to disestablish the LGG and further requested that the remaining funding be distributed evenly between the two local boards.

Tātaritanga me ngā tohutohu

Analysis and advice

26. If the local board approves this report, a decision will need to reached on what the funds will be allocated to. Staff have identified two possible options:

27. Option One: allocate the $51,500 to a localised Youth Connections programme in FY2020/ 2021 programme. This would require deferring the funding to FY21/22 and will effectively result in savings in FY20/21 from avoided spending of the earmarked Youth Connections funding. TSI is able and willing to deliver local programmes overseen by each local board in FY20/21.

28. Option Two: reallocate the $51,500 budget into the current work programme to deliver programming or grants where the board sees fit. Given the proximity to the end of the financial year, there is high risk of non-delivery of any new initiatives introduced this late in the financial year.

29. Option Three: consider surrendering funds for organisational savings.

30. Staff recommend Option One for the following reasons:

· the budget for FY20/21 is expected to include reductions to LDI budget - a deferral will allow the board to continue youth-focused work started by the LGG with TSI in the new financial year without requiring additional LDI from the FY20/21 budget.

· Deferring budget gives the local board and staff time to develop options and initiatives that can be funded using this budget. Work programmes for FY20/21 have been delayed and will be ready for approval in August 2020.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. There is no foreseen negative impact on climate/ environment relating to the procedural decisions made in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. Following the decisions made in this report TSI will be working directly with the Ōtara-Papatoetoe and Mangere-Ōtāhuhu Local Boards with matters regarding Youth Connections programmes for each local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. The local board representatives on the LGG have recommended the decision to disestablish the role and functioning of the LGG.

34. Individual local boards have not had a workshop with officers on this, however LGG members have had the opportunity to inform their respective local boards and staff understand that the views and the direction of the LGG is well supported.

Tauākī whakaaweawe Māori

Māori impact statement

35. The Youth Connections programme is designed to benefit Māori youth and other youth who are not in employment, education or training. We are unable to report the statistics of young people of Maori heritage who have/are/will continue to benefit from this programme but we can confidently say the programme is reaching Māori youth.

Ngā ritenga ā-pūtea

Financial implications

36. The local board will be receiving $51,500 of unspent budget and there will need to be a decision made on how to spend this budget before the end of the June 2020.

37. As a result of our Covid19 response, Council now has a shortfall in the current financial year and is expecting more shortfall in the coming year. The local board can also consider surrendering these funds as FY19/20 savings.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. There are two options identified in paragraph 27 and 28 for spending the available budget.

39. Option 1 involves seeking a deferral of funds so that it can be used in FY20/21. The risk associated with deferrals at this time is that available unspent budgets may be needed to offset the deficit at financial year end. Decisions about deferrals will be made by the Governing Body as part of the emergency budget and there is no guarantee at this stage that all deferral requests will be approved.

40. Option 2 will require scoping and spending the budget before the end of June 2020. There may be some risk involved in this, depending on the type of projects that will be selected. Unspent budgets will be treated as savings at end of the financial year.

Ngā koringa ā-muri

Next steps

41. The local board will need to consider youth-specific or other initiatives it wants to support with the available budget. If deferred, this discussion can happen through the annual work programme development process.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	LGG Terms of Reference	133

Ngā kaihaina

Signatories

Author	Albert Scott - Local Board Advisor
Authoriser	Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Ōtara-Papatoetoe Local Board

16 June 2020

Addition to the 2019-2022 Ōtara-Papatoetoe Local Board meeting schedule

File No.: CP2020/07574

Te take mō te pūrongo

Purpose of the report

1. To seek approval for meeting dates to be added to the 2019-2022 Ōtara-Papatoetoe Local Board meeting schedule in order to accommodate changes to the Emergency Budget 2020/2021 timeframes

Whakarāpopototanga matua

Executive summary

2. Due to the consequences of the COVID-19 pandemic, Auckland Council is consulting Aucklanders on further matters for the Emergency Budget 2020/2021. This significantly changes the process set out for the annual plan this year.

3. The local board is being asked to approve two meeting dates as an addition to the Ōtara-Papatoetoe Local Board meeting schedule to receive feedback from the Emergency Budget 2020/2021 consultation and provide input to the Governing Body. This will enable the modified Emergency Budget 2020/2021 timeframes to be met.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the addition of two extraordinary meeting dates to the 2019-2022 Ōtara-Papatoetoe Local Board meeting schedule to accommodate the Emergency Budget 2020/2021 timeframes as follows:

i) Tuesday 7 July 2020 at 5pm.

ii) Tuesday 21 July 2020 at 12.30pm.

b) agree to hold the 2 extraordinary meetings in the Woodside Room, Level1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau.

Horopaki

Context

4. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

5. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

6. The Ōtara-Papatoetoe Local Board adopted its 2019-2022 business meeting schedule at its Tuesday 3 December, 2019 business meeting.

7. Due to the consequences of the COVID-19 pandemic, Auckland Council is consulting Aucklanders on further matters for the Emergency Budget 2020/2021. This significantly changes the process set out for the annual plan this year.

8. To allow local boards to receive feedback from Aucklanders in their local board area on the proposed Emergency Budget, and to provide input to the Governing Body, it is recommended that an additional or extraordinary business meeting be held between 6 to 10 July.

9. To ensure the Emergency Budget can be adopted by the Governing Body on 30 July it is recommended that an additional or extraordinary business meeting be held between 20 to 24 July to adopt the Local Board Agreement.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The local board has two choices:

i) add the meeting as an addition to the meeting schedule.

ii) add the meeting as an extraordinary meeting.

11. For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2020/2021 timeframes change again, or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled anyway.

12. For option two, only the specific topic Emergency Budget 2020/2021 may be considered for which the meeting is being held. No other policies or plans could be considered at this meeting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. This report requests the local board’s decision to schedule an additional meeting and consider whether to approve it as an extraordinary meeting or an addition to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

16. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

17. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18. If the local board decides not to add these business meetings to their schedule, this will cause a delay to the Emergency Budget 2020/2021 process, which would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the Emergency Budget and stop the Governing Body from being able to adopt the Emergency Budget by 31 July 2020.

Ngā koringa ā-muri

Next steps

19. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Carol McGarry - Democracy Advisor Otara-Papatoetoe

Authorisers

Louise Mason – General Manager Local Board Services

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

Chairperson	Lotu Fuli
Deputy Chairperson	Dr Ashraf Choudhary, QSO, JP
Members	Apulu Reece Autagavaia
	Dr Ofa Dewes
	Swanie Nelson
	Ross Robertson, QSO, JP
	Dawn Trenberth

No.	Title	Page
a ⇩	Ōtara-Papatoetoe Local Board Workshop Record, 5 May 2020	151
b ⇩	Ōtara-Papatoetoe Local Board Workshop Record, 12 May 2020	153
c ⇩	Ōtara-Papatoetoe Local Board Workshop Record, 19 May 2020	155
d ⇩	Ōtara-Papatoetoe Local Board Workshop Record, 26 May 2020	157

Authors	Carol McGarry - Democracy Advisor Otara-Papatoetoe
Authorisers	Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards