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Ōtara-Papatoetoe
Local Board
16 June 2020
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1 Welcome
Chair Lotu Fuli
led the meeting in prayer.
2 Apologies
3 Declaration
of Interest
Member Robertson as President of the Auckland Football
Federation (AFF),
noted a conflict in item 18 - Ōtara-Papatoetoe Quick
Response Grant Round Two 2019/2020 grant allocations, with the following groups’
applications: QR2013-201 South Auckland Rangers Association Football and Sports
Club Incorporated, QR2013-221 Rongomai Sports and Community Trust and
QR2013-229 Papatoetoe United Football Club Incorporated and as a member of the
Manukau City Baptist Church QR2013-211.
Member
Robertson also declared a relationship conflict in item 25.1 Consideration of Extraordinary Items - Arts
Community and Events venue partners interim service approach.
Member
Trenberth declared a conflict in item
18 - Ōtara-Papatoetoe Quick Response Grant Round Two 2019/2020 grant
allocations due to her association with application
QR2013-207 Auckland Kindergarten Association Mayfield..
Member Nelson
declared a conflict in item 25.1 Consideration
of Extraordinary Items - Arts Community and Events venue partners interim
service approach, due to her being a committee member of the Clover Park
Community House.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
Member Robertson requested the board
acknowledge the following recipients in the recent Queen's Birthday honours:
Mrs Rhys Bean, Papatoetoe, for services to the community and
Mr Ian Harold Foster, Papatoetoe for services to the community. Both have been
recognised for their contributions in serving others and it is fitting that we
as a board commend them both.
Member Dewes requested the board
acknowledge the following recipients in the recent Queen's Birthday honours:
Professor Aiono
Alec Ekeroma for services to health and the Pacific
community.
Tofilau Bernadette
Pereira for services to the Pacific community, and
women.
Ms Lita Foliaki for services to the Pacific community.
The Chair requested the board acknowledge all
recipients of the Queen’s Birthday Honours. In particular I would like to
acknowledge the following:
Afamasaga Agness Rasmussen QSM –
Agnes has
worked for over 4 decades in
the education sector. She
was the first
person of Pacific heritage to become a Deputy Principal in a New Zealand Secondary
School
when she was
appointed to that role at Tangaroa College. She has continued to work in
education as well
as serve her
Pasifika community as a leader in the Catholic church and in the PACIFICA Inc
group. She is a founding and lifetime member of PACIFICA Manukau branch.
Tofilau
Bernadette Pereira MNZM – Bernadette has been
a long time champion for social justice and women’s issues. In particular
she has championed the issues of Pasifika women. She is the current New Zealand
President of PACIFICA Incorporated – a group that has been advocating for
Pasifika women in New Zealand for over 40 years. Bernadette has been
referred to by previous Mayor of Auckland Len Brown as the
‘Typhoon’ because of her gusto and passion for social justice
issues when she presents to Council. Currently Bernadette is also on the
Board of Southseas trust.
The Chair also requested the board
acknowledge the passing of ELISAPETA IULIA TANUVASA (nee APULU). Elisapeta served her Samoan community as a
church leader alongside her late husband Rev Siaosi Tanuvasa for most of her
adult life. She was a stalwart in the Papatoetoe and Samoan community and
proud matriarch of her family. Elisapeta took pride of place at every
Otara-Papatoetoe Local Board inauguration for her grandson local board member
Apulu Reece Autagavaia. Elisapeta often took part in public events and meetings
held by our local board, offering sage advice and insights from the perspective
of Pasifika seniors. Her effervescent presence will be missed at all of our
local board events. Thank you Elisapeta for your life of service.
7 Petitions
There were no
petitions.
8 Deputations
Note: With the agreement of the meeting item 8.2
Deputation – The Rising Foundation was taken before item 8.1 Deputation -
Tamaki Estuary Environmental Forum.
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8.2
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Deputation - The Rising Foundation Trust
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Alex Tarrant and Aviata Tanielu from The Rising Foundation
Trust were in attendance to present to the Board.
A PowerPoint presentation was
given. A copy has been placed on the official minutes and is available on the
Auckland Council website as a minute attachment.
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Resolution
number OP/2020/62
MOVED by Chairperson L Fuli, seconded by Member S Nelson:
That
the Ōtara-Papatoetoe Local
Board:
a) thank Alex Tarrant and
Aviata Tanielu from The Rising Foundation Trust for their attendance and
presentation.
CARRIED
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Attachments
a 16 June 2020: Ōtara-Papatoetoe Local Board - Item
8.2 Deputation - The Rising Foundation presentation
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8.1
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Deputation - Tāmaki Estuary Environment Forum
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Dr Julie Chambers,
Chairperson of the Tamaki Estuary Environmental Forum was in attendance to present to the Board.
A PowerPoint presentation was given.
A copy has been placed on the official minutes and is available on the
Auckland Council website as a minute attachment.
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Resolution
number OP/2020/63
MOVED by Chairperson L Fuli, seconded by Member R
Robertson:
That
the Ōtara-Papatoetoe Local
Board:
a) thank Dr Julie Chambers, Chairperson of the Tāmaki Estuary Environment Forum for her attendance and presentation.
CARRIED
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Attachments
a 16 June 2020: Ōtara-Papatoetoe Local Board - Item
8.1 Deputation - Tamaki Estuary Environmental Forum presentation
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9 Public
Forum
There was no
public forum.
10 Extraordinary
Business
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`10.1
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Extraordinary Business – Arts
Community and Events venue partners interim service approach
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During the current financial year, the
local board has funded community partners to manage activities at arts
centres/community centres/galleries/museums/theatres within the local board
area. Because of the COVID-19 pandemic, the Governing Body of Auckland
Council has not yet approved the Emergency Budget 2020/2021, and local board
budgets for the next financial year will not be available before September
2020. To avoid the disruption of services or the closure of facilities, it is
appropriate that the local board urgently consider allocation of interim
funding to the community partners from its 2020/2021 financial year budget
for July, August and September. This is a significant decision that is within
the decision-making delegation of the local board. The funding will be
allocated in anticipation of the availability of the local board’s
budget in September 2020 when the local board approves its work
programme. The allocation of the interim funding is required before the
next scheduled meeting of the local board in July, to provide certainty to
the community partners before the start of the new financial year to continue
services to the local community.
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Resolution number OP/2020/64
MOVED by Chairperson L Fuli, seconded by Member R
Robertson:
That the Ōtara-Papatoetoe Local Board:
a)
consider an
extraordinary item regarding Arts
Community and Events venue partners interim service approach at item 25.1 of this agenda:
i)
the reason the matter
was not on the agenda is that the matter came to light after the close of the
agenda, and
ii)
the reason for
urgency is to avoid the
disruption of services or the closure of facilities.
CARRIED
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Note: With the agreement of the meeting item 25.1 Consideration
of Extraordinary Items - Arts Community and Events venue partners interim
service approach was taken after item 13 Chairperson's Announcements.
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25.1
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Consideration of Extraordinary Items - Arts Community and Events venue partners
interim service approach
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The Arts Community and Events venue
partners interim service approach report was tabled at the meeting.
A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Member Nelson declared a conflict in this
item and took no part in the discussion.
Member Robertson declared a relationship conflict
in this item.
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Resolution number OP/2020/68
MOVED by Chairperson L Fuli, seconded by Member R
Autagavaia:
That
the Ōtara-Papatoetoe Local Board:
a) delegate
the decision on the Arts Community and Events venue partners interim service
approach to the Chair and Deputy Chair to allow the board to have a workshop
on this item on 23 June 2020.
CARRIED
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Attachments
a 16 June 2020: Ōtara-Papatoetoe Local Board - Item
25.1 Arts Community and Events venue partners interim service approach report
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15
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June 2020 – Auckland Transport report
- Allocation of Ōtara-Papatoetoe Local Board Transport Capital Fund
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Resolution
number OP/2020/70
MOVED by Chairperson L Fuli, seconded by Member O Dewes:
That
the Ōtara-Papatoetoe Local
Board:
a) receive the report entitled ‘June 2020
– Auckland Transport report - Allocation of Ōtara-Papatoetoe’s Local Board Transport Capital
Fund’.
b) request Auckland Transport to provide scope
and rough orders of cost for the following projects:
i) Footpath Improvements – Bairds
Road
ii) Papatoetoe Station Pedestrian Bridge/
Elevator
iii) Residential Speed Management – Puhinui
to Aorere Area
iv) Local Board Greenways Plan – Ngati
Ōtara.
CARRIED
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16
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Grant of landowner approval and lease for
additional premises for the extension of the Taeaofou I Puaseisei Preschool
Trust at Aorere Park, 53R Raglan Street, Papatoetoe
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Resolution
number OP/2020/71
MOVED by Chairperson L Fuli, seconded by
Member R Autagavaia:
That
the Ōtara-Papatoetoe Local
Board:
a) grant under section 54(1)(d) of the Reserves
Act 1977, a lease for additional premises to Taeaofou I Puaseisei Preschool Trust to occupy an area of 1,980 square meters (more
or less) on the land legally escribed as Lot 489 Deposited Plan 52232 and part of land
marked ‘A’ on SO 55682 – Part NA16B/272 (Part Cancelled) as outlined in red in Attachment B.
b) note
all
other terms and conditions in accordance with those contained in the current community lease to Taeaofou I
Puaseisei Preschool Trust dated 26 January 2018.
c) support,
the reclassification of the portion of Aorere Park described as Lot 489
Deposited Plan 52232 and part of the land marked “A “on SO 55682
- Part NA16B/272 (Part-Cancelled) comprising approximately 9,690 square
meters, subject to a survey of the area, from classified recreation reserve
for the land outlined in red on the attached site plan (Attachment D) to
local purpose (community use) reserve.
d) grant
the lease, subject to allowing for public access from the north-western
boundary of the park.
A division was called for, voting on which was as
follows:
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For
Member R Autagavaia
Member O Dewes
Chairperson L Fuli
Member S Nelson
Member D Trenberth
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Against
Deputy Chairperson A Choudhary
Member R Robertson
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Abstained
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The motion was declared carried by 5 votes to 2.
CARRIED
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17
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Otara-Papatoetoe Sport Field Upgrades
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Resolution
number OP/2020/72
MOVED by Chairperson L Fuli, seconded by Member O Dewes:
That That the Ōtara-Papatoetoe
Local Board:
a)
approve an additional $75,000 of
Locally Driven Initiative Capex for the upgrade of the sports facility at
Papatoetoe Recreation Ground (work item no. 2470), bringing the total
allocation of funding to $725,000.
b)
note that the approval of
(a) is subject to the final decisions on council’s Emergency Budget,
2020/2021 and implications for the upgrade works of the sports facility.
CARRIED
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18
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Ōtara-Papatoetoe Quick Response Grant
Round Two 2019/2020 grant allocations
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Member Robertson as
President of the Auckland Football Federation (AFF),
noted a conflict in
item 18 - Ōtara-Papatoetoe Quick Response Grant Round Two 2019/2020
grant allocations, with the following groups’ applications: QR2013-201
South Auckland Rangers Association Football and Sports Club Incorporated,
QR2013-221 Rongomai Sports and Community Trust and QR2013-229 Papatoetoe
United Football Club Incorporated and as a member of the Manukau City Baptist
Church QR2013-211.
Member Trenberth declared a conflict in
application QR2013-207 Auckland Kindergarten Association Mayfield.
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Resolution
number OP/2020/73
MOVED by Chairperson L Fuli, seconded by Member O Dewes:
That
the Ōtara-Papatoetoe Local
Board:
a) agree to fund each application in Quick Response Round
Two, 2019/2020, as outlined in Table One:
Table
One: Ōtara-Papatoetoe Quick Response Round Two 2019/2020
applications
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Application ID
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Organization
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Requesting
funding for
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Amount requested
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Amount Approved
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QR2013-202
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YMCA
North Incorporated
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Towards intermediate school camp
costs, including catering, accommodation, YMCA staff donations and event
first response team costs, medals and cups, sports equipment and laundry
costs.
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$2,000.00
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$2,000.00 Tagged to catering costs
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QR2013-203
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Blue
Light Ventures Incorporated
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Towards entry tickets to Rainbows
End for school leaders and patrol volunteers for the Blue Light Venture
Funday.
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$1,967.16
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$1,967.16
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QR2013-204
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All
Heart New Zealand Charitable Trust
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Towards salary costs for the
upcycling workshop supervisor and the purchase of planting equipment.
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$2,000.00
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$1,000.00
Tagged to plant and equipment
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QR2013-205
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Life
Education Trust Counties Manukau
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Towards costs for the workbooks for
the health and wellbeing programme in schools.
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$2,000.00
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$2,000.00
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QR2013-207
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Auckland
Kindergarten Association -Mayfield
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Towards costs for recycling and
waste management bins at the kindergarten centre.
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$1,056.84
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$1,056.84
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QR2013-208
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Epilepsy
Association of New Zealand
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Towards salary and fuel costs for
the educator.
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$1,000.00
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$500.00
Tagged to fuel costs
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QR2013-209
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Auckland
Paraplegic and Physically Disabled Association Incorporated
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Towards pamphlet production costs
and advertising the new online programmes.
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$925.00
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$925.00
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QR2013-211
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Manukau
City Baptist Church
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Towards food and craft supply costs
for the 2020 Light Party
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$2,000.00
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$2,000.00
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QR2013-214
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Inner
Wheel Club of Howick
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Towards knitting and care package
costs, including wool, blankets, baby monitors for newborn baby families.
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$1,000.00
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$1,000.00
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QR2013-216
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South
East Auckland Senior Citizens' Association Incorporated
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Towards venue hire, hall setup,
decorations, rubbish removal, entertainment equipment and performer costs.
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$2,000.00
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$2,000.00
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QR2013-221
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Rongomai
Sports And Community Trust
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Towards electricity costs for the
trust
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$2,000.00
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$2,000.00
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QR2013-222
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Chanting
Wheel Culture Exchange and Buddhist Charitable Organization
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Towards writing materials, demonstration
workshops, tea and coffee costs.
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$500.00
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$500.00
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QR2013-223
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Royal
New Zealand Coastguard Boating Education Limited
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Towards life jackets for the safe
boating education programme in schools.
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$1,989.39
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$1,989.39
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QR2013-224
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Habitat
for Humanity Greater Auckland Limited
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Towards the costs of winter items
for the elderly, including heaters, winter blankets and volunteer petrol
vouchers.
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$2,000.00
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$2,000.00
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QR2013-225
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UpsideDowns
Education Trust
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Towards speech therapy costs for two
children in the Otara-Papatoetoe local board area.
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$2,000.00
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$2,000.00
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QR2013-227
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Independent
Living Charitable Trust
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Towards event costs, including food,
utensils and volunteer petrol vouchers.
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$1,000.00
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$576.00
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QR2013-228
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Youthline
Auckland Charitable Trust
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Towards the Otara-Papatoetoe
participant costs for triage support and supervision of volunteers at the
Youthline Helpline.
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$2,000.00
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$2,000.00
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QR2013-229
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Papatoetoe
United Football Club Incorporated
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Towards turf hire costs at the Kolmar
sports centre for the junior activity football modules.
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$2,000.00
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$2,000.00
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Total
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$29,438.39
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$27,514.39
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b) decline
each application in Quick Response Round Two, 2019/2020, as outlined in Table
Two:
Table Two: Ōtara-Papatoetoe Quick Response Round Two 2019/2020
applications
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Application ID
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Organization
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Requesting
funding for
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Amount requested
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Declined
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QR2013-201
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South
Auckland Rangers Association Football and Sports Club Incorporated
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Towards coaching costs for the
senior football teams.
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$2,000.00
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Decline –
applicant is requesting salaries that are a lower priority in the
Ōtara-Papatoetoe Local Board area.
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QR2013-206
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David
Riley
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Towards editing, design
illustrations and printing of a Kiribati story book for children.
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$2,000.00
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Decline Applicant has had 2 grants approved in this grant round.
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QR2013-215
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Papatoetoe
Cricket Club Incorporated
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Towards coaching fees for the
cricket in schools programme.
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$2,000.00
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Decline –
applicant is requesting salaries that are a lower priority in the
Ōtara-Papatoetoe Local Board area.
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QR2013-219
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Pregnancy
Help Incorporated Auckland Branch
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Towards wages of the two
coordinators at Pregnancy Help..
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$2,000.00
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Decline –
applicant is requesting salaries that are a lower priority in the
Ōtara-Papatoetoe Local Board area.
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QR2013-226
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The
TYLA Trust
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Towards graduation gifts and lunch
costs including stationary gifts, lunches, certificates, transport and
parking.
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$1,279.00
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Decline
– application incomplete.
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Total
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$9279.00
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CARRIED
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19
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Draft Ōtara-Papatoetoe Local Board Plan
2020
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An updated local engagement plan -
Attachment C, was tabled at the meeting.
A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Resolution
number OP/2020/74
MOVED by Chairperson L Fuli, seconded by Member D
Trenberth:
That
the Ōtara-Papatoetoe Local
Board:
a) adopt
the draft Ōtara-Papatoetoe Local Board Plan 2020 in Attachment A and the statement
of proposal in Attachment B for public consultation using the special
consultative procedure.
b) delegate
authority to the Chairperson and/or other nominated member(s) of the Ōtara-Papatoetoe Local Board to approve final changes to the draft Ōtara-Papatoetoe Local Board Plan 2020 and statement of proposal.
c) delegate
authority to the Chairperson and/or other nominated member(s) to approve the
type of engagement events to take place, the number of events and the dates
of the engagement events.
d) note
the updated local engagement plan in Attachment C for the special
consultative procedure, tabled at the meeting.
e) delegate
to the following elected members and staff the power and responsibility to
hear from the public through ‘spoken’ (or New Zealand sign
language) interaction, at the council’s public engagement events,
during the consultation period for the local board plan:
i) local
board members and Chairperson
ii) General
Manager Local Board Services, Local Board Relationship Manager, Local Board
Senior Advisor, Local Board Advisor, Local Board Engagement Advisor
iii) any
additional staff approved by the General Manager Local Board Services or the
Group Chief Financial Officer.
f) approve holding an extraordinary meeting of the local
board, if required, at a suitable date and time during the weeks of 26
October to 13 November 2020 to adopt the Ōtara-Papatoetoe Local
Board Plan 2020.
CARRIED
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Attachments
a 16 June 2020: Ōtara-Papatoetoe Local Board - Item 19
Draft Ōtara-Papatoetoe Local Board Plan 2020, updated local engagement
plan
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20
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Disestablishment of Local Governance Group -
Youth Connections
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Resolution
number OP/2020/75
MOVED by Chairperson L Fuli, seconded by Member R
Robertson:
That
the Ōtara-Papatoetoe Local
Board:
a) disestablish the Youth Connections Local
Governance Group.
b) note the remaining budget from the Local
Governance Group of $103,000 will be returned to each local board as follows:
i) Ōtara-Papatoetoe
Local Board $51,500
ii) Mangere-Otahuhu
Local Board - $51,500.
c)
confirm direction
for the $51,500 returned to the local boards LDI budget.
d) note the
correction to paragraph 27 to read: Option One: allocate the $51,500 to a localised Youth
Connections programme in FY2020/ 2021 programme. This would require deferring
the funding to FY20/21 and will effectively result in savings in FY20/21 from
avoided spending of the earmarked Youth Connections funding. TSI is able and
willing to deliver local programmes overseen by each local board in FY20/21.
CARRIED
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21
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Addition to the 2019-2022
Ōtara-Papatoetoe Local Board meeting schedule
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Resolution
number OP/2020/76
MOVED by Chairperson L Fuli, seconded by Member D
Trenberth:
That
the Ōtara-Papatoetoe Local
Board:
a) approve
the addition of two additional meeting dates to the 2019-2022 Ōtara-Papatoetoe Local Board meeting schedule to accommodate the
Emergency Budget 2020/2021 timeframes as follows:
i) Tuesday
7 July 2020, at 5pm.
ii) Tuesday
21 July 2020, at 12.30pm.
b) agree
to hold the 2 additional meetings in the Woodside Room, Level 1, Manukau
Civic Building, 31-33 Manukau Station Road, Manukau.
CARRIED
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22
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Local board resolution responses and
information report
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Resolution
number OP/2020/77
MOVED by Chairperson L Fuli, seconded by Member S Nelson:
That the Ōtara-Papatoetoe Local
Board:
a) note the feedback on the list of local projects proposed as
suitable for inclusion in Auckland Council’s application to the Waka
Kotahi New Zealand Transport Agency Innovating Streets Pilot Fund, Attachment A.
CARRIED
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25 Consideration
of Extraordinary Items
Note: With the agreement of the meeting item 25.1 Consideration
of Extraordinary Items - Arts Community and Events venue partners interim
service approach was taken after item 13 Chairperson's Announcements.
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26
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Local board resolution responses and
information report - Local Board input into the Emergency Budget 2020/2021
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Resolution
number OP/2020/80
MOVED by Chairperson L Fuli, seconded by Member O Dewes:
That the Ōtara-Papatoetoe Local
Board:
a) note the feedback to the Finance and Performance Committee on what
amount of savings the Otara-Papatoetoe Local Board could achieve within its discretionary
budgets, what service level reductions may be acceptable and the right
balance of the four levers of savings proposed for the 2020/2021 financial
year. Attachment B.
CARRIED
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27
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Ōtara-Papatoetoe Local Board Business Associations
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Resolution
number OP/2020/81
MOVED by Chairperson L Fuli, seconded by Member D
Trenberth:
That
the Ōtara-Papatoetoe Local
Board:
a) amend the 2019/2020 Ōtara-Papatoetoe Local
Board Work Programme Line #123 to no longer allocate funding to the
Ōtara Business Association and the Papatoetoe Central Mainstreet Society
Incorporated.
b) approve
$50,000 to engage a third party to co-design a post-COVID-19 economic
development recovery plan in collaboration with council staff, the business
associations, and local businesses and request these funds to be carried
forward.
c) approve
the remaining $110,000 to be returned to savings in financial year 2019/2020.
CARRIED
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In voting for the
motion and pursuant to Standing Order 1.9.7, Deputy Chair A Choudhary
requested his dissenting vote be recorded against proposal b).
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8.28 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ōtara-Papatoetoe Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
