Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board using electronic means on Thursday, 18 June 2020 at 3:00pm. A written summary will be uploaded on the Auckland Council website.

 

present

 

Chairman

Mr Scott Milne, JP

 

Deputy Chairman

Sarah Powrie

 

Members

Troy Churton

 

 

Colin Davis, JP

 

 

Troy Elliott

 

 

David Wong, JP

 

 

 

 

 

ABSENT

 

Member

Margaret Voyce

 

 


Ōrākei Local Board

18 June 2020

 

 

 

1          Welcome

 

Chairman Scott Milne opened the meeting and welcomed those present.

 

2          Apologies

  

Resolution number OR/2020/65

MOVED by Chairman S Milne, seconded by Member T Churton:  

That the Ōrākei Local Board accept the apology from Member M Voyce for absence.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OR/2020/66

MOVED by Chairman S Milne, seconded by Member C Davis:  

That the minutes of the Ōrākei Local Board meeting, held on Thursday, 21 May 2020 be confirmed as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no requests for leave of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.


 

11

Draft Ōrākei Local Board Plan 2020

 

Suzanne Weld, Senior Local Board Advisor, was in attendance to speak to this item.

 

The Draft Ōrākei Local Board Plan 2020 and Statement of Proposal were tabled for this item.

Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2020/67

MOVED by Deputy Chairman S Powrie, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)      adopt the tabled Draft Ōrākei Local Board Plan 2020 and the tabled statement of proposal for public consultation using the special consultative procedure.

b)      delegate authority to the Chairman to approve final changes to the Draft Ōrākei Local Board Plan 2020 and statement of proposal.

c)      delegate authority to the Chairman to approve the type of engagement events to take place, the number of events and the dates of the engagement events.

d)      delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan:

·      Ōrākei Local Board members

·      General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

·      any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

e)      hold an extraordinary meeting of the Board, if required, at a suitable date and time during the weeks of 26 October to 13 November 2020 to adopt the Ōrākei Local Board Plan 2020.

CARRIED

 

Attachments

a     18 June 2020 - Ōrākei Local Board - Item 11: Draft Ōrākei Local Board Plan 2020, updated plan

b     18 June 2020 - Ōrākei Local Board - Item 11: Draft Ōrākei Local Board Plan 2020, Statement of Proposal

 

 

12

Grant of an Agreement to Lease, and Lease to Ellerslie Sports Club Incorporated at Michaels Avenue Reserve, 46 Michaels Avenue, Ellerslie

 

Valerie Vui, Community Lease Specialist, was in attendance to speak to this item.

 

Resolution number OR/2020/68

MOVED by Member T Elliott, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)      approve an agreement to lease to Ellerslie Sports Club Incorporated for the new amenity building at Michaels Avenue Reserve on part of Lot 1 DP 42511, contained in NA1390/35 and held in fee simple by the Auckland Council under the Local Government Act 2002 shown hatched in green on Attachment A of the agenda report, being approximately 700 square metres, on the following terms and conditions:

 

i)          agreement term – 36 months (three years) with a commencement date of 1 July 2020, to undertake fundraising for the project and to seek all approvals for the construction and development of the proposed activity

ii)         prior to any works being carried out at the site, Ellerslie Sports Club Incorporated will obtain at its own cost, any resource and building consents required and landowner approval for the works

iii)       the Ellerslie Sports Club Incorporated being granted access to the site prior to the commencement of the lease to carry out the required works.

b)      appoint a hearings panel consisting of all members of the Board to consider any submissions for the agreement to lease or the proposed lease to Ellerslie Sports Club Incorporated at 46 Michaels Avenue, for the new amenity building at Michaels Avenue Reserve, if required, and make any recommendations to the Board for further decisions, if required.

c)      having due regard for any submissions and recommendations of the hearings panel; and the terms of the agreement to lease being met, grant a community lease to Ellerslie Sports Club Incorporated at 46 Michaels Avenue for the new amenity building at Michaels Avenue Reserve on part of Lot 1 DP 42511, contained in NA1390/35 and held in fee simple by the Auckland Council under the Local Government Act 2002  shown hatched in green on Attachment A of the agenda report, being approximately 700 square metres, on the following terms and conditions:

i)          an initial term of 10 years with one right of renewal of 10 years

ii)         the commencement date of 1 July 2023 or the date of issue of the code of compliance certificate or other approval of the proposed development works

iii)       rent of $1 plus GST per annum

iv)       a community outcomes plan being negotiated and agreed with Ellerslie Sports Club Incorporated and approved by the Chairman and Deputy Chairman of the Ōrākei Local Board

v)         the Ellerslie Sports Club Incorporated managing, at no cost to the council, the operation of the building, its day to day management and capital replacement, and sharing with council the booking and maintenance

vi)       all other terms and conditions being met, in accordance with the Auckland Council Community Occupancy Guidelines 2012.

d)      agree that if the requirements of the agreement to lease to the Ellerslie Sports Club Incorporated for the new amenity building at Michael Avenue Reserve are not satisfied by 30 June 2023, the agreement to lease will end.

CARRIED

 

 

13

Ōrākei Quick Response Round Two 2019/2020 grant allocations

 

Ann Kuruvilla, Grants Advisor, was in attendance to speak to this item.

 

Resolution number OR/2020/69

MOVED by Chairman S Milne, seconded by Member C Davis:  

That the Ōrākei Local Board:

a)         approve the following Round Two Ōrākei Quick Response 2019/2020 applications for the amount listed below:   

 

Application ID

Organisation

Project

Allocated

QRTP2012-201

Judith Bristol

Towards costs to purchase native plants for a Significant Ecological Area, conditional on the applicant collaborating with Eastern Bays Songbird Project Incorporated and sharing the same accountability requirement.

$700

 

QRTP2012-203

Auckland Netball Centre Incorporated

Towards wages for the game liaison manager for 10 weeks.

$3,000

QRTP2012-205

Mens Shed Auckland East Incorporated

Towards costs of labour and materials to lay base course metals to develop a driveway at the Mens Shed.

The Grants Advisor to liaise with the Lease Advisor to confirm that the applicant can undertake the work themselves.

$4,400

 

QRTP2012-206

The Community of Saint Luke

Towards costs for a mounted video conferencing system and a large screen monitor.

$4,300

QRTP2012-207

Show Me Shorts Film Festival Trust

Towards costs of advertising, printing posters and programmes for the 'Show me Shorts film festival' in Orakei.

$850

QRTP2012-209

Katherine Winstone

under the umbrella of Maungarei Community Christian Trust Riverside Community Centre

Towards venue hire from 2 July 2020 to 29 July 2021.

$3,300

QRTP2012-211

Bach Musica NZ Incorporated

Towards costs of the rehearsal pianist`s fees.

$850

QRTP2012-212

Remuera Chinese Association

Towards costs for Somervell Church hall hire from July to December 2020, including  weekly administration, postage and stationery.

$2,000

QRTP2012-217

Eastern Bays Songbird Project Incorporated

Towards the project co-ordinator wages and the overall project coordination.

$5,000

QRTP2012-218

Kohimarama Tennis Club Incorporated

Towards the costs of promotional material, coaching services and balls for free community sessions.

$2,000

QRTP2012-219

Ellerslie Combined Probus Club

Towards venue hire for Ellerslie War Memorial Hall and speakers and microphone hire from mid July 2020 to mid June 2021.

$1,000

Application ID

Organisation

Project

Allocated

QRTP2012-220

Auckland Youthline Charitable Trust

Towards costs of triage support and supervision for Youthline Helpline volunteers.

$1,000

QRTP2012-221

The Remuera Railway Station Preservation Trust

Towards costs for a feasibility study.

$4,500

QRTP2012-222

Grammar TEC Rugby Club Incorporated

Towards the purchase of two chillers for the kitchen upgrade project.

$2,000

QRTP2012-224

Remuera Rackets Club Incorporated

Towards operational costs for insurance, security and database hosting for July and August 2020.

$3,000

QRTP2012-227

D M and B L Grant

Towards costs to purchase native plants for a Significant Ecological Area conditional on the applicant collaborating with Eastern Bays Songbird Project Incorporated and sharing the same accountability requirement.

$700

.

QRTP2012-228

Remuera Golf Club Incorporated

Towards costs for catering, staff costs, entertainment and clean up for a business networking event in August 2020 and a community day in September 2020.

$5,000

QRTP2012-230

Stonefields Community Centre Incorporated

Towards costs of landowner approval charges resource consents, building consents, compliance costs and associated documentation costs for the development of the Stonefields community centre.

$5,000

QRTP2012-234

St Heliers and Glendowie Residents Association Incorporated

Towards the costs for the design of the SaferCities Close Circuit Television cameras at Achilles Point and St Heliers boat ramp.

$4,370

Note; excluding GST.

QRTP2012-236

The Auckland King Tides Initiative

under the umbrella of The institution of Professional Engineers NZ

Towards costs for the installation of water level tidal gauges including chart datum calculation, signage design and production.

The Grants Advisor to liaise with the applicant to engage with the Local Board.

$2,000

 

QRTP2012-210

Dr CG and Mrs SA Print

Towards pruning of a Podocarpus Totara.

$1,160.58

Total

$56,130.58

 

b)        request all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation and the event or project including the Ōrākei Local Board logo on marketing material, product and/or promotional media/statements.

c)         request that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend.

d)        decline the following Round Two Ōrākei Quick Response 2019/2020 applications listed below:   

Application ID

Organisation

Requesting funding for

Decline reason

QRTP2012-202

Blue Light Ventures Incorporated

Towards costs for 118 tickets for young people to attend the "Rainbow`s End Funday".

Insufficient funds to support lower priority applications

QRTP2012-204

Auckland Sexual Abuse Help Foundation Charitable Trust

Towards costs to deliver the 'We Can Keep Safe' programme including resources, mileage and project costs.

Insufficient funds to support lower priority applications

QRTP2012-208

Boccia New Zealand Incorporated

Towards costs for social media support, photo and video editing and the online delivery costs.

Insufficient funds to support lower priority applications

QRTP2012-213

Auckland Paraplegic and Physically Disabled Association Incorporated

Towards costs for a website and online platform upgrade.

Insufficient funds to support lower priority applications

QRTP2012-232

Ellerslie Theatrical Society Incorporated

Towards costs for a printer and two radio sets.

Insufficient funds to support lower priority applications

 

CARRIED

 

 

14

Panuku and Auckland Transport integrated asset redevelopment programme

 

James Ralph, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this item.

 

Resolution number OR/2020/70

MOVED by Deputy Chairman S Powrie, seconded by Chairman S Milne:   

That the Ōrākei Local Board:

a)         support the Panuku Development Auckland and Auckland Transport Park and Ride Integrated Development strategy and request the Governing Body to ring fence the proceeds generated from the redevelopment of the Ōrākei Train Station Park and Ride, located at 240 Ōrākei Road, to be reinvested in the Ōrākei Local Board area for transport priorities.

b)        endorse the Ōrākei Train Station Park and Ride located at 240 Ōrākei Road, Ōrākei being utilised as part of an integrated transport orientated development; and

c)         note that specified current and future transport operations at Ōrākei Train Station Park and Ride will remain in council ownership and continue to be maintained and controlled by Auckland Transport.

d)        request Panuku and Auckland Transport to acknowledge the points raised at the Ōrākei  Local Board workshops on 25 July 2019 and 13 May 2020 with respect to the proposed Ōrākei Train Station Park and Ride integrated asset redevelopment, particularly:

·      any potential development to be in accordance with the controls contained in the Auckland Unitary Plan

·      increased Park and Ride capacity from the current number, and for sole use of transport passengers rather than any development residents as part of any potential development

·      the design of any potential development will need to provide access to the walkway.

e)     request Panuku and Auckland Transport to address concerns raised about potential access to the proposed Ōrākei Train Station Park and Ride integrated asset redevelopment and the need for a comprehensive traffic safety plan to be developed.

CARRIED

 

 

15

Addition to the Ōrākei Local Board 2019-2022 business meeting schedule

 

Resolution number OR/2020/71

MOVED by Chairman S Milne, seconded by Member C Davis:  

That the Ōrākei Local Board:

a)      approve the following meeting dates being added to the 2019-2022 Ōrākei Local Board meeting schedule:

i)          an extraordinary business meeting to be held at 5.00pm, Thursday, 9 July 2020, at the Ōrākei Local Board office, 25 St Johns Road, Auckland to formalise its feedback to the Governing Body on the Emergency Budget

ii)         an extraordinary business meeting to be held at 5.00pm, Thursday, 23 July 2020, at the Ōrākei Local Board office, 25 St Johns Road, Auckland to adopt the 2020/2021 Local Board Agreement.

CARRIED

 

 

16

Auckland Transport June 2020 report to the Ōrākei Local Board

 

James Ralph, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this item.

 

Resolution number OR/2020/72

MOVED by Chairman S Milne, seconded by Member T Elliott:  

That the Ōrākei Local Board:

a)      receive the Auckland Transport June 2020 update report;

b)      request that should the budget for the Community Safety Fund be altered as part of the Emergency Budget, the Board has the opportunity to reprioritise projects in discussion with Auckland Transport.

CARRIED

 

 

 

 

 

17

Chairman and Board Member June 2020 report

 

Resolution number OR/2020/73

MOVED by Member D Wong, seconded by Chairman S Milne:  

That the Ōrākei Local Board:

a)      Chairman and Board Member June 2020 report be received.

b)      delegate authority to Member T Churton to present at the Planning Committee to request that local boards are delegated the power to present their views in person to Duty Commissioners when Commissioners are making decisions regarding notification of resource consents.

CARRIED

 

 

18

Ōrākei Local Board Workshop Proceedings

 

Resolution number OR/2020/74

MOVED by Chairman S Milne, seconded by Deputy Chairman S Powrie:   

That the Ōrākei Local Board records for the workshops held on 7 May, 13 May, 28 May and 4 June 2020 be noted.

CARRIED

 

19        Consideration of Extraordinary Items

 

There were no extraordinary items.   

 

 

 

 

3.26pm                                               The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRMAN:...............................................................