Kōmiti Whakarite Pārae, Mahi Toi, Hapori, Kaupapa

Parks, Arts, Community and Events Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Parks, Arts, Community and Events Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 11 June 2020 at 10.01am.

 

present

 

Chairperson

Cr Alf Filipaina

 

Deputy Chairperson

Cr Dr Cathy Casey

 

Members

Cr Josephine Bartley

 

 

Deputy Mayor Cr Bill Cashmore

By electronic link

 

Cr Fa’anana Efeso Collins

By electronic link
From 12.00pm, Item 9

 

Cr Pippa Coom

From 10.18am, Item 6.1

 

Cr Linda Cooper, JP

 

 

Cr Angela Dalton

By electronic link

 

Cr Christine Fletcher, QSO

From 1.11pm, Item C1

 

Mayor Hon Phil Goff, CNZM, JP

From 10.18am, Item 6.1

 

Cr Shane Henderson

 

 

Cr Richard Hills

 

 

IMSB Member Terrence Hohneck

 

 

Cr Tracy Mulholland

 

 

Cr Daniel Newman, JP

From 10.24am, Item 6.1

 

Cr Greg Sayers

By electronic link,
Until 1.11pm

 

Cr Desley Simpson, JP

 

 

Cr Sharon Stewart, QSM

Until 12.46pm

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr Paul Young

 

 

 

ABSENT

 

 

Cr Chris Darby

 

 

IMSB Member Tony Kake

 

 

 

 

ALSO PRESENT

 

 

Gary Brown

Chair, Hibiscus and Bays Local Board

 

Harry Doig

Chair, Puketāpapa Local Board -

 

Greg Presland

Chair, Waitākere Ranges Local Board

 

Mark Allan

Waitākere Ranges Local Board

 

Sandra Coney

Waitākere Ranges Local Board

 

Ken Turner

Waitākere Ranges Local Board

 

 

 

 


Parks, Arts, Community and Events Committee

11 June 2020

 

 

 

The Chair opened the meeting with a karakia.

 

IMSB Member Terrence Hohneck provided a mihi whakatau.

 

 

1          Apologies

  

Resolution number PAC/2020/11

MOVED by Cr A Filipaina, seconded by Cr D Simpson:  

That the Parks, Arts, Community and Events Committee:

a)         accept the apologies from Cr E Collins, Cr P Coom, and Mayor P Goff for lateness, Cr S Stewart for early departure, and Cr C Darby and IMSB member Tony Kake for absence.

CARRIED

 

Resolution number PAC/2020/12

MOVED by Cr A Filipaina, seconded by Cr W Walker:  

That the Parks, Arts, Community and Events Committee:

b)         approve the request for electronic attendance from Deputy Mayor B Cashmore, Cr A Dalton, Cr C Fletcher and Cr G Sayers.

CARRIED

Note:   Cr E Collins subsequently joined the meeting via eletronic link and

            Cr C Fletcher joined the meeting.

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

 

3          Confirmation of Minutes

 

Resolution number PAC/2020/13

MOVED by Cr A Filipaina, seconded by Cr C Casey:  

That the Parks, Arts, Community and Events Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 13 February 2020 as a true and correct record.

CARRIED

 

 

 

4          Petitions

 

There were no petitions.

 

 

 

5          Public Input

 

There was no public input.

 

 

 

6          Local Board Input

 

6.1

Local Board Input: Waitākere Ranges Local Board regarding the Regional Parks Management Plan Review

 

A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr P Coom joined the meeting at 10.18am.

Mayor P Goff joined the meeting at 10.18am.

Cr D Newman joined the meeting at 10.24am.

 

Resolution number PAC/2020/14

MOVED by Cr A Filipaina, seconded by Cr L Cooper:  

That the Parks, Arts, Community and Events Committee:

a)      thank Waitākere Ranges Local Board Chair Greg Presland and members Mark Allan, Sandra Coney and Ken Turner for their presentation and attendance. 

CARRIED

 

Attachments

a     11 June 2020, Parks, Arts, Community and Events Committee: Item 6.1 - Waitākere Ranges Local Board regarding the
Regional Parks Management Plan Review - presentation

 

 

6.2

Local Board Input - Hibiscus and Bays Local Board - Youth Centres

 

Resolution number PAC/2020/15

MOVED by Cr W Walker, seconded by Cr J Watson:  

That the Parks, Arts, Community and Events Committee:

a)      thank Hibiscus and Bays Local Board Chair Gary Brown for his attendance. 

CARRIED

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8

 Regional Parks Management Plan Review

 

Resolution number PAC/2020/16

MOVED by Cr A Filipaina, seconded by Cr L Cooper:  

That the Parks, Arts, Community and Events Committee:

a)      approve the initiation of a comprehensive review of the Regional Parks Management Plan 2010 following section 41 of the Reserves Act 1977

b)      endorse the scope to cover the land managed as regional parks (outlined in Attachment A in this report dated 11 June 2020)

c)      approve inclusion of the unfinished Te Ārai variation to the Regional Parks Management Plan 2010 (initiated under resolution ENV/2017/144)

d)      note that the inclusion of land on Te Motu a Hiaroa / Puketutu Island, which is leased as a regional park, is subject to discussion with the Te Motu a Hiaroa Charitable Trust and will be reported back to this committee

e)      note that a committee workshop will be held on 1 July 2020 to discuss the engagement approach, issues for inclusion in a discussion paper to be approved by the committee on 20 August, and the potential inclusion of the Auckland Botanic Gardens in the review.

CARRIED

 

 

9

Youth Centres Investigation

 

A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr D Newman left the meeting at 11.49am.

Cr E Collins joined the meeting at 12.00pm

Cr D Newman returned to the meeting at 12.13pm.

 

Note:    changes to the original motion were incorporated under clause a), b) and c), with the agreement of the meeting.

 

Resolution number PAC/2020/17

MOVED by Cr A Filipaina, seconded by Cr C Casey:  

That the Parks, Arts, Community and Events Committee:

a)      note the Youth Centres Investigation found that youth are generally well provided with a wide range of services and initiatives being delivered on council sites including facilities owned and operated by council or others. The council owned and/or operated Youth Centres received Council funding as per paragraph 45 of the agenda report

b)      note that on the face of it, the review did not identify strong evidence (within council’s remit) that there are gaps in youth provision. There is variation across local board areas and where there are fewer youth facilities, there is often more funding to external youth providers. Some external youth providers do receive funding in order to ensure they are able to fill what would otherwise be gaps in youth provision

c)      agree to Option 1: Maintain the Status quo: decision-making continues to be flexible and grant application opportunities continue to exist to meet community needs

d)      note the advice and recommendations in this report are based on the range of council youth activities and services available pre-COVID-19. This situation may change as a result of the pandemic, including potential changes to council and central government services

e)      note that staff will report back on the impacts of COVID-19 on the wellbeing of Auckland’s young people as part of future I am Auckland implementation progress reports.  The next report will come to this committee on 20 August.

CARRIED

 

Attachments

a     11 June 2020, Parks, Arts, Community and Events Committee: Item 9 - Youth Centres Investigation - presentation

 

 

Cr Stewart retired from the meeting 12.46.pm.

 

The meeting adjourned at 12.46pm and reconvened at 12.53pm.

 

 

10

Proposed land exchange: Sidmouth Reserve

 

Resolution number PAC/2020/18

MOVED by Cr J Watson, seconded by Cr W Walker:  

That the Parks, Arts, Community and Events Committee:

a)      approve the exchange of 369m² (more or less) of land in Sidmouth Reserve within Lot 1 DP 91987 held by Auckland Council with 369m² (more or less) of land at 10 Sidmouth Street (Lot 2 DP 91987) held by Watercare Services Limited as illustrated in Figure 2 of the agenda report

b)      recommend that the Finance and Performance Committee approve the disposal of 369m² of land in Sidmouth Reserve within Lot 1 DP 91987 to Watercare Services to complete the land exchange.

CARRIED

 

 

 

11

Acquisition of land for open space and exchange of reserve land – Māngere East and West

 

A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PAC/2020/19

MOVED by Cr A Filipaina, seconded by Cr D Newman:  

That the Parks, Arts, Community and Events Committee:

a)      approve the acquisition of up to 2451m2 of land on Molesworth Place (lots 111 DP 6159, 110 DP 65159 and 109 DP 65159) for a neighbourhood park

b)      approve the acquisition of up to 855m2 of land on Ventura Street (Lot 29 DP 57785) for connection/linkage open space that will connect to the above neighbourhood park and Tararata Creek

c)      approve notification under section 15(2) of the Reserves Act 1977 of a proposed exchange of 101m2 of reserve land on Watchfield Close (Lot 36 DP 66356), which is used as a walkway to Moyle Park for a new walkway of 336m2 on Watchfield Close (LOT 39 DP 66356), including capital investment by Kāinga Ora in the development of the new walkway

d)      approve notification under section 15(2) of the Reserves Act 1977 of a proposed exchange of Mayflower Park (1619m2 / LOT 167 DP 55383) for a new park (1620m2 / lots 134 and 160 DP 55383 and land from adjoining lots), including capital investment by Kāinga Ora, up to a maximum of $290,000 (excluding GST), in the development of the new park.

CARRIED

 

Attachments

a     11 June 2020 - Parks, Arts, Community and Events, Item 11 - Acquisition of land for open space and exchange fo reserve land - MāngereEast and West - presentation

 

 

 

 

 

12

Summary of Parks, Arts, Community and Events Committee Information - updates, memos and briefings - 11 June 2020

 

Resolution number PAC/2020/20

MOVED by Cr A Filipaina, seconded by Cr L Cooper:  

That the Parks, Arts, Community and Events Committee:

a)      receive the summary of the Parks, Arts, Community and Events Committee report – 11 June 2020.

CARRIED

  

 

13        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

14        Procedural motion to exclude the public

Resolution number PAC/2020/21

MOVED by Cr W Walker, seconded by Cr A Filipaina:  

That the Parks, Arts, Community and Events Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       CONFIDENTIAL:  Open space provision at Monte Cecilia Park, Hillsborough

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains legally privilaged information, and identifies land the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

Cr G Sayers left the meeting at 1.11pm.

 

 

1.11pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

1.39pm            The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL:  Open space provision at Monte Cecilia Park, Hillsborough

 

Resolution number PAC/2020/22

MOVED by Cr C Casey, seconded by Cr C Fletcher:  

g)      confirm that there be no restatement of this confidential report, attachments, or resolutions for the acquisition of Liston Village for the purpose of public recreation until settlement in accordance with the existing agreement with the Catholic Diocese of Auckland and then only the resolution is to be restated.

 

 

1.39pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Parks, Arts, Community and Events Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................