Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Local Board Office, 560 Mt Albert Road, Three Kings on Thursday, 18 June 2020 at 10:00am or via Skype-for Business. A recording will be uploaded on the Auckland Council website.

 

 

present

 

Chairperson

Harry Doig

 

Deputy Chairperson

Julie Fairey

In attendance via SKYPE for Business

Members

Ella Kumar, JP

 

 

Fiona Lai

 

 

Bobby Shen

 

 

Jon Turner

 

 

 

 

 

 

 

 


Puketāpapa Local Board

18 June 2020

 

 

 

1          Welcome

 

            Member Jon Turner delivered the welcome message.

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number PKTPP/2020/67

MOVED by Chairperson H Doig, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 21 May 2020, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.


 

 

11

Auckland Transport May 2020 Report

 

Bruce Thomas, Elected Members Relationship Manager (AT) was in attendance to speak to this report.

 

Resolution number PKTPP/2020/68

MOVED by Member J Turner, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)         receive the Auckland Transport’s May 2020 update report.

b)         request inclusion in the second tranche of Speed Limit Bylaws work, in particular for some residential streets and areas around schools.

c)         request that pedestrian safety improvements be prioritised as part of AT’s Emergency Budget reallocation, particularly the two high priority Community Safety projects approved on 20th June 2019 – 65 Hillsborough Road safe crossing place and 244 Hillsborough Road pedestrian crossing facility.

d)        thank Bruce Thomas for his attendance.

CARRIED

 

 

12

Draft Puketāpapa Local Board Plan 2020

 

Mary Hay, Senior Local Board Advisor, Local Board Services was in attendance to speak to this report.

 

Resolution number PKTPP/2020/69

MOVED by Chairperson H Doig, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      adopt the draft Puketāpapa Local Board Plan 2020 in Attachment A and the statement of proposal in Attachment B for public consultation using the special consultative procedure.

b)      delegate authority to the Chairperson and/or other nominated member(s) of the Puketāpapa Local Board to approve final changes to the draft Puketāpapa Local Board Plan 2020 and statement of proposal.

c)      delegate authority to the Chairperson and/or other nominated member(s) to approve the type of engagement events to take place, the number of events and the dates of the engagement events.

d)      delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan:

i)       local board members and Chairperson

ii)      General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

e)      approve holding an extraordinary meeting of the local board, if required, at a suitable date and time during the weeks of 26 October to 13 November 2020 to adopt the Puketāpapa Local Board Plan 2020.

f)       thank  Mary Hay for her attendance.

CARRIED

 

 

13

Te Kete Rukuruku programme: adoption of gifted names, receipt of associated narratives and installation of bilingual signs at Lynfield Reserve

 

Note: this item was withdrawn.

 

Note: Report on Te Kete Rukuruku programme: adoption of gifted names, receipt of associated narratives and installation of bilingual signs at Lynfield Reserve was withdrawn.

 

14

Regional Facilities Auckland Third Quarter Performance Report for the period ending 31 March 2020

 

Jan Brown, Manager, Local Board Engagement, Regional Facilities Auckland (in person) and Christine Begbie General Manager Finance, Corporate Services, Regional Facilities Auckland (via technology) were in attendance to speak to this report.

 

Resolution number PKTPP/2020/70

MOVED by Member F Lai, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board:

a)         receive the Regional Facilities Auckland third quarter performance report for the period ending 31 March 2020.

b)        thank Jan Brown and Christine Begbie for their attendance.

CARRIED

 

 

Precedence of Business

Resolution number PKTPP/2020/71

MOVED by Chairperson H Doig, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)         agree that Item 23: Arts Community and Events venue partners interim service approach be accorded precedence at this time.

CARRIED

 

 

23

Arts Community and Events venue partners interim service approach

 

Kat Teirney, Senior Project Lead, Arts Community and Events, Community Places attended (via technology) to speak to this report.

 

Resolution number PKTPP/2020/72

MOVED by Member B Shen, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)    agree that the decision concerning interim payment for the Wallace Art Centre be delegated to the Chair and Deputy Chair

b)    that the delegation be exercised after the local board has a workshop on this proposal.

CARRIED

 


 

 

15

Addition to the 2019-2022 Puketāpapa Local Board meeting schedule

 

Resolution number PKTPP/2020/73

MOVED by Chairperson H Doig, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)   approve the addition of one additional business meeting date, Thursday, 09 July 2020, 10.00 am (extra ordinary meeting) to the 2019-2022 Puketāpapa Local Board meeting schedule to accommodate the Emergency Budget 2020/2021 timeframes

b)   change an existing meeting date from Thursday, 16 July 2020 to Thursday, 23 July 2020 to the 2019-2022 Puketāpapa Local Board meeting schedule to accommodate the Emergency Budget 2020/2021 timeframes.

CARRIED

 

 

16

Reschedule of Puketāpapa Local Board Recess Weeks

 

Resolution number PKTPP/2020/74

MOVED by Member F Lai, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)      postpone the recess week occurring Monday, 06 July 2020 to Friday, 10 July 2020 period to a date that suits the local board to be agreed amongst the local board members informally.

CARRIED

 

 

17

Albert-Eden Roskill Ward Councillor Update

 

Councillor’s C Casey and C Fletcher were unable to attend due to prior commitments.

 

 

18

Chairperson's Report

 

Resolution number PKTPP/2020/75

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      receive Chair, Harry Doig’s report for May 2020.

CARRIED

 


 

 

19

Board Member Reports

 

19.1

Julie Fairey

 

Resolution number PKTPP/2020/76

MOVED by Deputy Chairperson J Fairey, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board:

a)         receive the member J Fairey’s report for the period 06 March – 04 June 2020.

CARRIED

 

 

19.2

Ella Kumar

 

Resolution number PKTPP/2020/77

MOVED by Member E Kumar, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board:

a)    receive the member E Kumar’s report for the period 01 May – 31 May 2020.

 

CARRIED

 

 

19.3

Fiona Lai

 

Resolution number PKTPP/2020/78

MOVED by Member F Lai, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board:

a)    receive the member F Lai’s report for the period 01 March – 31 March 2020.

CARRIED

 

 

19.4

Bobby Shen

 

Resolution number PKTPP/2020/79

MOVED by Member B Shen, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board:

a)    receive the member B Shen’s report for the period 21 March – 18 June 2020.

 

CARRIED

 

 

19.5

Jonathan Turner

 

Resolution number PKTPP/2020/80

MOVED by Member J Turner, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board:

a)    receive the member J Turner’s report for the period 07 May – 04 June 2020.

 

CARRIED

 

 

20

Governance Forward Work Programme Calendar

 

Resolution number PKTPP/2020/81

MOVED by Member E Kumar, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)      receive the governance forward work programme calendar for June 2020.

CARRIED

 

 

21

Record of Puketāpapa Local Board Workshop Notes

 

Resolution number PKTPP/2020/82

MOVED by Member J Turner, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)      receive the Puketāpapa Local Board workshop notes for: 14 May 2020, 21 May 2020, 28 May 2002 and 04 June 2020.

CARRIED

 

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

Item 23: Arts Community and Events venue partners interim servie approach was considered prior to Item 15: Addition ot the 2019-2022 Puketāpapap Local Board meeting schedule.

 

 

 

 

 

12.05 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................