Papakura Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Papakura Local Board held in the Local Board Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura, on Wednesday 24 June 2020 at 4.30pm.

 

present

 

Chairperson

Brent Catchpole

Deputy Chairperson

Jan Robinson

Members

Felicity Auva'a

 

George Hawkins

 

Sue Smurthwaite

 

APOLOGIES

 

Member

Keven Mealamu

Councillor

Angela Dalton

 

PRESENT

 

Councillor

Daniel Newman, JP (from item 6.2 until item 16)

 

 


Papakura Local Board

24 June 2020

 

 

 

1          Welcome

 

Member Felicity Auva’a led the meeting in prayer.

 

 

2          Apologies

  

Resolution number PPK/2020/82

MOVED by Member F Auva'a, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)         accept the apology from member Keven Mealamu, and Cr Angela Dalton for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number PPK/2020/83

MOVED by Deputy Chairperson J Robinson, seconded by Member S Smurthwaite:  

That the Papakura Local Board:

a)         confirm the ordinary minutes of its meeting held virtually on Wednesday 27 May 2020, as true and correct.

CARRIED

 

 

5          Leave of Absence

 

There were no requests for leaves of absence.

 

 

6          Acknowledgements

 

6.1

Acknowledgement - Queens Birthday Honour June 2020

 

Afiff Shah, JP, from Longford Park, Papakura, was given a QSM in the Queens Birthday Honours 2020, for services to the Muslim community and football.

 

Mr Afiff Shah organised a place of worship for Muslims at a vacant New Zealand Army barracks at Walters Road, Takanini in the 1990s.

Following notice that the barracks would be removed, Mr Shah initiated the buying of a property for a permanent place of worship in conjunction with others in the Muslim community. This led to the establishment of the Al Irqa Islamic Trust in 2000 and the purchase of a property in Takanini. He has been a member of the South Auckland Muslim Association for the past 30 years, assisting Muslims on a voluntary basis, and was Council Chairman of the Association from 2009 to 2011. He was chairman of the Papatoetoe United Football Club from 1998 to 2000, and coach of the club from 1997 to 2000. He was also the founding President of New Zealand Fiji Soccer Inc., now known as New Zealand Fiji Football Association Inc., from 2006 to 2010. He was instrumental in establishing the Association. Mr Shah is a volunteer adviser for the Pakuranga Citizens Advice Bureau Immigration Clinic and has been a Justice of the Peace for the past 15 years.

 

 

Resolution number PPK/2020/84

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:  

That the Papakura Local Board:

b)        acknowledge Afiff Shah, JP, for receiving a QSM in the Queens Birthday Honours June 2020.

CARRIED

 

 

6.2

Acknowledgement - Papakura community groups – COVID-19 response

 

Resolution number PPK/2020/85

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)            thank Auckland Emergency Management for their letter of thanks to the Papakura community organisations, their staff and volunteers who stepped oustide their own bubble to generously help those in need through the COVID-19  Auckland Council emergency management response

b)            acknowledge the Supreme Sikh Society NZ for being acknowledged by the New Zealand Police and Government for their assistance to the community during lockdown

c)            acknowledge the following organisations that were approved social sector service providers during the rāhui (lockdown):

i)          (Daljit Singh) Supreme Sikh Society New Zealand provided food parcels from the Takanini Gurdwara and further across Auckland and even as far as Tauranga

ii)         Papakura Marae Incorporated Society provided the local community with hygiene packs, foodbank, social services and more

iii)       Kootuitui ki Papakura Trust assisted 350 families with food, hygiene supplies, baby products and essential whanau supplies.

d)            acknowledge the Papakura Community Network for working together to assist the community and share information through YourPapakura.co.nz

e)            acknowledge Sustainable Papakura who the assistance of other groups knitted and provided slippers to local school children

f)             acknowledge numerous community organisations who collaborated to provide  food parcels such as the Bring Human Charitable trust, Painga Project, Kiwi Harvest

g)            acknowledge Kootuitui ki Papakura for being nominated by Volunteering Auckland as Lockdown Heroes as part of National Volunteering Week

h)            acknowledge Kuraconnect who connected New World​ Papakura owner Peter Lynch and the Papakura Marae in a relationship that provided damaged items, food and leftover bread to the community, and similar arrangements with Glen Flavell from Progressive ​and Chair of Ardmore Marist who enabled the Papakura Marae to access food and other essential items. Kuraconnect also helped ​the Takanini Sikh Temple​ with picking/packing food parcels for the community, and chaired a group comprised of organisations working with whanau, including  the NZ Army, various agencies and community organisations, Student Volunteer Army, and the Volunteer Auckland and Auckland Emergency Services. Kuraconnect also identified the need for a communication platform to be developed in times of emergency and community need, and also helped identify a need to establish a volunteer database and proposed initiatives to advance the database including a Papakura team of trained community leaders and volunteers to work with agencies.

CARRIED

 

Attachments

a     Auckland Emergency Management for their letter of thanks 17 June 2020

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

 

8.1

Deputation - Shiloh Creative Life Centre Charitable Trust

 

Dee Petit and Christine Burch gave a presentation on the activities of the Shiloh Creative Life Centre Charitable Trust.  A copy of the presentation is publicly available on the Auckland Council website as an attachment to the minutes.

 

 

Resolution number PPK/2020/86

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)      thank Dee Petit and Christine Burch from the Shiloh Creative Life Centre Charitable Trust, for their presentation on the trust’s activities.

CARRIED

 

Attachments

a     Papakura Local Board - Deputation -  Shiloh Creative Life Centre Charitable Trust - 24 June 2020

 

 

9          Public Forum

 

There was no public forum.


 

 

 

10        Extraordinary Business

 

10.1

Extraordinary Business - Innovating Streets - Application funding allocation

 

Resolution number PPK/2020/87

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)      consider an extraordinary item  “Innovating Streets – Application funding allocation” as new item 27.1 in this agenda, noting:

i)       the reason this matter was not on the agenda is because the report was received too late for the agenda build as staff were awaiting further details of costs  for the project

ii)      the reason why this matter cannot be delayed until a subsequent meeting is that the board needs to make a decision before the Planning Committee will make the decision on which projects will be forwarded to Waka Kotahi NZ Transport Agency on 1 July 2020.

CARRIED

 

 

11

Governing Body Member's Update

 

Resolution number PPK/2020/88

MOVED by Chairperson B Catchpole, seconded by Member S Smurthwaite:  

That the Papakura Local Board:

a)      receive Councillor Daniel Newman’s verbal update.

CARRIED

 

 

12

Chairperson's Update

 

Resolution number PPK/2020/89

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)      receive the verbal report from the Papakura Local Board Chairperson.

CARRIED

 

 

13

Auckland Transport June 2020 report to the Papakura Local Board

 

Bruce Thomas, Elected Member Relationship Manager, Auckland Transport, was in attendance to speak to this report.

 

 

Resolution number PPK/2020/90

MOVED by Deputy Chairperson J Robinson, seconded by Member S Smurthwaite:  

That the Papakura Local Board:

a)      receive the Auckland Transport June 2020 monthly update report as provided in Attachment A to this report.

CARRIED

 

 

 


14

Papakura Local Board Small Grants Round Two 2019/2020 grant allocations

 

Resolution number PPK/2020/91

MOVED by Member F Auva'a, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)      confirm the correct community grants budget remaining for this grants round is $31,583.24, not $12,833.24 as stated in the report entitled “Papakura Local Board Small Grants Round Two 2019/2020 grant allocations”; as at the 27 May 2020 business meeting the board re-allocated the following amounts to the community grants budget line 346:

i)          $5,000 from ‘Takanini Business Association pre BID establishment research project’ 2019/2020 work programme line 3108

ii)         $5,700 from ‘Local Civic Events – Papakura’ 2019/2020 work programme line 290

iii)     $8,000 from ‘Community Volunteer Awards – Papakura’ 2019/2020 work programme line 29

b)      fund the following applications received in the Papakura Local Board Small Grants Round Two 2019/2020:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount granted

QR2014-201

Papakura Business Association

Community

Towards band costs for the Santa Parade event in the park

$1,300.00

$1,300.00

QR2014-203

YMCA North Incorporated

Community

Towards intermediate school camp costs, including catering, accommodation, donations, event first response team fees, medals, trophies, sports equipment and laundry

$2,000.00

$2,000.00

QR2014-204

Tai Brown

Sport and Recreation

Towards childrens fun day costs at the pools, hireroom, hire bbq, sausages, pool entry, advertising flag, drinks, sauce and napkins

$1,000.00

$1,000.00

QR2014-205

Blue Light Ventures Incorporated

Community

Towards costs of tickets to Rainbows End for school leaders and patrol volunteers for the Blue Light Funday

$1,967.16

$1,967.16

QR2014-206

Life Education Trust Counties Manukau

Community

Towards costs of the workbooks for the health and wellbeing programme run out of ACG Strathallan School

$903.75

Does not qualify, already received 2 grants in this  financial year

QR2014-207

The Youth Spaces Charitable Trust

Community

Towards replacement costs of the club’s gazebo

$1,500.00

$1,500.00

QR2014-208

Counties Manukau Gymnastics IncorporatedCounties Manukau Gymnastics

Sport and recreation

Towards costs of the Xero and Friendly Manager software

$1,449.00

$1,449.00

QR2014-209

Well Women Franklin

Community

Towards venue hire costs of the peer support group in Papakura.

$1,960.00

$1,960.00

QR2014-210

Auckland Southern District Chinese Association Incorporated

Arts and culture

Towards band, choreography, host, stage supervision fees, photography and production costs, cast fees, on-site equipment costs, bottled drinking water and petrol subsidies

$1,550.00

$1,550.00

QR2014-212

Gateway Community Trust

Events

Towards costs of the storytellers New Zealand high school speaking contest, Mentorship Programme, including manuals, trophies and online finalist costs.

$2,000.00

$2,000.00

QR2014-213

Tread Lightly Charitable Trust

Environment

Towards costs to engage the environmental specialist education teacher to deliver the Tread Lightly programme in Papakura schools

$1,025.00

$1,025.00

QR2014-214

Royal New Zealand Plunket Trust

Community

Towards wages for the community support co-ordinator

$2,000.00

$2,000.00

QR2014-215

Sustainable Papakura

Community

Towards volunteer costs, purchase of t-shirts and high-visability vests for volunteers and printing of volunteer induction kits.

$550.00

$550.00

QR2014-216

Kiwanis Club of Drury

Community

Towards costs of book vouchers for the Terrific Kids Award presentations in Papakura schools

$600.00

$600.00

QR2014-217

Auckland Paraplegic and Physically Disabled Association Incorporated

Sport and recreation

Towards digital collaboration online costs.

$1,240.00

$1,240.00

QR2014-218

Youthline Auckland Charitable Trust

Community

Towards costs for triage support and supervision for the volunteers who staff the Youthline Helpline

$2,000.00

Does not qualify, already received 2 grants in this  financial year

QR2014-219

Papakura City Football Club

Community

Towards operational costs, including fire protection, power, phone and internet costs

$2,000.00

$2,000.00

Total

 

 

 

$25,044.91

$22,141.16

 

c)      approve the following additional amounts to the applications for the 2019/2020 Papakura Local Grant Round Two and Multi Board Grant Round Two applications that were resolved on at the 27 May 2020 Papakura Local Board business meeting [PPK/2020/68]:

 

Application ID

Organisation

Main focus

Requesting funding for

Amount granted in May 2020 

Additional amount granted

LG2014-205

Auckland Southern District Chinese Association Incorporated

Community

Towards venue hire, financial audit, costume making activities, Maori cross-cultural activity and transportation cost of the Auckland Southern District Chinese Association

$1,000.00

$1,000.00

LG2014-209

Great Potentials Foundation

Community

Towards cost of  two new laptop computers for the service centre

$0.00

$1,915.11

LG2014-215LG2014-215

South Auckland Performing Arts Competition Society Incorporated

Arts and culture

Towards venue hire of the Hawkins Theatre for the SAPACS performing Arts Festival 2020

$3,000.00

$1,000.00

LG2014-

225

Bruce Pulman

Park Trust

Sport and

recreation           

Towards venue

hire of the Bruce

Pullman Park for

youth activities

$0.00

$2,776.97

Total

 

 

 

$4,000

$6,692.08

 

Application ID

Organisation

Main focus

Requesting funding for

Amount granted in May 2020 

Additional amount granted

MB1920-206

KidsCan Charitable Trust

Community

Towards programme items food, raincoats, shoes and socks for children attending KidsCan low decile partner schools within the Auckland region.

$1,500.00

$1,500.00

MB1920-2108

Rainbow Youth Incorporated

Community

Towards the "Peer Support groups" for Rainbow Youth from 1 June 2020 to 31 May 2021

$500.00

$500.00

MB1920-2109

LifeKidz Trust

Community

Towards play equipment and support worker wages

$500.00

$250.00

MB1920-263

Parenting Place Charitable Trust

Community

Towards the delivery costs of life skills, mental health and wellbeing presentations

$1,000.00

$500.00

Total

 

 

 

$3,500

$2,750.00

 

CARRIED

 

 

15

Approval for the extension of existing names for 3 new roads at 135 Grove Road, Papakura 

 

Resolution number PPK/2020/92

MOVED by Member S Smurthwaite, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)      approve the name ‘Kairākau Street’ for the new public road (Road 1) to be extended at 135 Grove Road, Papakura, pursuant to section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60336570 and SUB60336571

b)      approve the name ‘John Burn Road’ for the new public road (Road 2) to be extended at 135 Grove Road, Papakura, pursuant to section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60336570 and SUB60336571

c)      approve the name ‘Tētēkura Street’ for the new public road (Road 3) to be extended at 135 Grove Road, Papakura, pursuant to section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60336570 and SUB60336571.

CARRIED

 

 

16

Panuku and Auckland Transport integrated asset redevelopment programme

 

Resolution number PPK/2020/93

MOVED by Deputy Chairperson J Robinson, seconded by Member S Smurthwaite:  

That the Papakura Local Board:

a)      supports the Panuku Development Auckland and Auckland Transport Park and Ride Integrated Development strategy

b)      endorses the Papakura Train Station Park and Ride located at 18-22 Railway Street West, Papakura being utilised as part of an integrated transport orientated development

c)      notes that specified current and future transport operations at the Papakura Train Station Park and Ride will remain in council ownership and continue to be maintained and controlled by Auckland Transport

d)      seeks assurance from Panuku and Auckland Transport that parking operations and commuter parking will not be affected by future development

e)      wants to ensure good quality development and outcomes in the Papakura Town centre and seeks further engagement from staff when development options for the site materialise and prior to a decision on the preferred option

f)       notes that staff from Panuku and Auckland Transport have advised there are no plans to reduce current parking capacity located at 18-22 Railway Street West, Papakura. 

CARRIED

 

 

17

Opāheke Sports Park Clubrooms Project – progression to Stage 2 of planning

 

A copy of the Opāheke Sports Park Position Assessment Report was tabled.  A copy of this report can be publicly viewed on the Auckland Council website as an attachment to the minutes.

 

 

Resolution number PPK/2020/94

MOVED by Member F Auva'a, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)         receive the findings report from Stage 1 of the Opāheke Sports Park Clubrooms project as attached to the 24 June 2020 business meeting minutes

b)        approve the findings from Stage 1 of the Opāheke Sports Park Clubrooms Project

c)         approve proceeding to Stage 2 of the Opāheke Sports Park Clubrooms Project

d)        approve the scope for Stage 2 which includes confirming spatial requirements, the concept design, estimated cost of construction and clubroom ownership.

CARRIED

 

Attachments

a     Opaheke Sports Park Position Assessment Report

 

 

18

Arts Community and Events venue partners interim service approach

 

Resolution number PPK/2020/95

MOVED by Member G Hawkins, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      approve interim payments be made to:

i.        Papakura Museum for $32,255 made up of $29,505 plus Consumer Price Index from the local board’s Asset Based Services budget [work programme line item 714] and $2,750 from the local board’s locally driven initiatives opex budget from the local board’s intended top-up allocation [work programme line item 3299].

CARRIED

 

 

19

Panuku Development Auckland - Papakura Local Board Six Monthly report update 01 August 2019 to 31 January 2020

 

Resolution number PPK/2020/96

MOVED by Member F Auva'a, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)         receive the Panuku Development Auckland Local Board update for 1 August 2019 to 31 January 2020

b)        request Panuku Development Auckland retain 72 Wood Street as it may be a suitable “kiss and ride” location for the bus metro interchange and Papakura train station

c)         request Panuku Development Auckland retain 143 and 145 Keri Vista Rise, Papakura as:

i)          these properties were purchased by the Papakura District Council to provide an alternative access and egress point that was needed into the large Keri Vista Development

ii)         take into consideration the impact of the proposal for Mill Road as part of the Supporting Growth Programme consultation which reduces the number of roads that intersect with Dominion Road, which essentially leaves Keri Vista with one way in and out of the development

iii)       the board remains concerned about the continuing safety issues arising due to one way in and one way out road of a development as large as the Keri Vista area.

CARRIED

 


 

 

20

Draft Papakura Local Board Plan 2020

 

Resolution number PPK/2020/97

MOVED by Member G Hawkins, seconded by Member S Smurthwaite:  

That the Papakura Local Board:

a)      approve the draft Papakura Local Board Plan 2020 in Attachment A to this report, and the statement of proposal in Attachment B to this report, for public consultation using the special consultative procedure

b)      delegate authority to the Chairperson and/or other nominated member(s) of the Papakura Local Board to approve final changes to the draft Papakura Local Board Plan 2020 and statement of proposal

c)      delegate authority to the Chairperson and/or other nominated member(s) to approve the type of engagement events to take place, the number of events and the dates of the engagement events

d)      delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan:

i)       local board members and Chairperson

ii)      General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

e)      approve holding an extraordinary meeting of the local board, if required, on 11 November 2020 to adopt the Papakura Local Board Plan 2020. 

CARRIED

 

 

21

Addition to the 2019-2020 Papakura Local Board meeting schedule

 

Resolution number PPK/2020/98

MOVED by Deputy Chairperson J Robinson, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      approve an additional meeting to the 2019-2022 Papakura Local Board meeting schedule to accommodate the Emergency Budget 2020/2021 timeframes as follows:

·   Wednesday 8 July 2020 at 4.30pm.

CARRIED

 

 

22

Urgent decision - Papakura Local Board feedback on the Supporting Growth south Auckland projects

 

Resolution number PPK/2020/99

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)      note the urgent decision detailing the Papakura Local Board feedback on the Supporting Growth south Auckland projects, as provided in Attachment A to this report,

CARRIED

 

 

23

For Information: Reports referred to the Papakura Local Board

 

Resolution number PPK/2020/100

MOVED by Member G Hawkins, seconded by Member S Smurthwaite:  

That the Papakura Local Board:

a)      receive the following information from the following Governing Body committee meetings, Council Controlled Organisations, forums or other local board meetings:

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Council Controlled Organisation or Forum or Local Board

1

Whau Local Board Notice of Motion resolutions on Incentivise a Climate Resilient Water Strategy- emailed to members 4 June 2020.

13

20 May 2020

Whau Local Board

 

 

 

CARRIED

 

 

24

Papakura Local Board Achievements Register 2019-2022 Political Term

 

Resolution number PPK/2020/101

MOVED by Member F Auva'a, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)         request the following new achievements be added to the Papakura Local Board Achievements Register for the 2019-2022 political term:

Date

Achievement

26 May 2020

Attended the Papakura Business Association monthly meeting

28 May 2020

Attended the council Elected Leadership Team Local Board Chairs briefing

2 June 2020

Supported and attended the Papakura Youth Council meeting

3 June 2020

Supported and attended the Papakura Community Network meeting

4 June 2020

Attended the council Elected Leadership Team Local Board Chairs briefing

5 June 2020

Attended the Manukau Harbour Forum meeting

8 June 2020

Attended the Chairs only session

8 June 2020

Attended the Local Board Chairs Forum

8 June 2020

Attended the Aircraft Noise Community Consultative Group meeting

9 June 2020

Attended the Kuraconnect meeting

9 June 2020

Attended the Project Reference Group (PRG) Hui - Improving Maori Input into Local Board

10 June 2020

Attended the Finance and Performance Committee Workshop (Annual Budget 2020/2021 Emergency Budget – Regional Stakeholder session)

11 June 2020

Attended the Massey Park User Group meeting

11 June 2020

Attended the Positive Ageing Network Meeting

12 June 2020

Attended the Police/Local Government meeting

15 June 2020

Attended the Crimewatch monthly meeting

16 June 2020

Supported and attended the Constituent Drop in session

17 June 2020

Supported and attended the Papakura Commercial Projects Group meeting

17 June 2020

Attended the Pahurehure Inlet Protection Society General Meeting

17 June 2020

Attended the Takanini Ratepayers Action Group meeting

 

CARRIED

 

 

25

Papakura Local Board Governance Forward Work Calendar - June 2020

 

Resolution number PPK/2020/102

MOVED by Member G Hawkins, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)      note the Governance Forward Work Calendar as at 17 June 2020.

CARRIED

 

 

26

Papakura Local Board Workshop Records

 

Resolution number PPK/2020/103

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)      note the Papakura Local Board virtual workshop records held on:

i)       20 May 2020

ii)      3 June 2020

iii)     10 June 2020.

CARRIED

 

 

27        Consideration of Extraordinary Items

           

27.1

Consideration of Extraordinary items - Innovating streets - Application funding allocation

 

A report was tabled for the board’s consideration. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number PPK/2020/104

MOVED by Member F Auva'a, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)         allocate $25,000 from the Papakura Local Board locally driven initiative capital expenditure budget as the board’s 10 per cent contribution towards the $250,000 ‘Broadway Papakura – shared space’ innovating streets project.

CARRIED

 

Attachments

a     Papakura Local Board meeting 24 June 2020 - Innovating streets - Application funding allocation report

 

 

 

7.11 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................