Rodney Local Board

OPEN MINUTES

Minutes of a meeting of the Rodney Local Board held at the Orewa Service Centre, 50 Centreway Road, Orewa on Wednesday, 17 June 2020 at 3.00pm. A written summary will be uploaded on the Auckland Council website.

present

Chairperson	Phelan Pirrie
Deputy Chairperson	Beth Houlbrooke
Members	Brent Bailey
	Steve Garner
	Danielle Hancock
	Tim Holdgate
	Louise Johnston
	Vicki Kenny
	Colin Smith

ALSO PRESENT

Ward Councillor

Greg Sayers

From 3.15pm

Rodney Local Board 17 June 2020

1          Welcome

The Chairperson welcomed those in attendance and opened the meeting with a karakia.

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number RD/2020/52

MOVED by Member B Bailey, seconded by Member D Hancock:

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting held on Wednesday 20 May 2020, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

Deputy Chairperson B Houlbrooke requested the local board acknowledge and congratulate Roger Williams on his Queen Service Medal award in the Queen’s Birthday Honours, for his services to conservation.

Deputy Chairperson B Houlbrooke requested the local board acknowledge the passing of local businessman, horticulturalist and philanthoropist, Tony Gibbs of Matakana.

7          Petitions

There were no petitions.

8          Deputations

There were no deputations.

9          Public Forum

9.1	Local Board Member Colin Smith requested public forum time to discuss Rodney Local Board project leads
	Resolution number RD/2020/53 MOVED by Chairperson P Pirrie, seconded by Member L Johnston: That the Rodney Local Board: a) thank Mr Smith for his verbal presentation. CARRIED

10        Extraordinary Business

10.1	Extraordinary Business - Arts, Community and Events venue partners interim service approach
	During the current financial year, the local board has funded community partners to manage activities at arts centres/community centres/galleries/museums/theatres within the local board area. Because of the COVID-19 pandemic, the Governing Body of Auckland Council has not yet approved the Emergency Budget 2020/2021, and local board budgets for the next financial year will not be available before September 2020. To avoid the disruption of services or the closure of facilities, it is appropriate that the local board urgently consider allocation of interim funding to the community partners from its 2020/2021 financial year budget for July, August and September. This is a significant decision that is within the decision-making delegation of the local board. The funding will be allocated in anticipation of the availability of the local board’s budget in September 2020 when the local board approves its work programme. The allocation of the interim funding is required before the next scheduled meeting of the local board in July, to provide certainty to the community partners before the start of the new financial year to continue services to the local community.
	Resolution number RD/2020/54 MOVED by Deputy Chairperson B Houlbrooke, seconded by Member S Garner: That the Rodney Local Board: a) consider an extraordinary item ‘Arts, Community and Events venue partners interim service approach’ at Item 18 – Consideration of Extraordinary Items of this agenda, noting: i) the reason the matter was not on the agenda is that the matter came to light after the close of the agenda, and  ii) the reason for urgency is to avoid the disruption of services or the closure of facilities. CARRIED

11

Warkworth Showgrounds to Kowhai Park Reserve walkway

Mr Bilton, Project Manager and Mr Pitman, Area Manager were in attendance for this item.

Resolution number RD/2020/55

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member D Hancock:

That the Rodney Local Board:

a)      approve the developed design of a shared path through the former Atlas site, linking Warkworth Showgrounds and Kowhai Park Reserve

b)      approve staging the construction over future years in an order that aligns with available funding.

A division was called for, voting on which was as follows:

For Member B Bailey Member S Garner Member D Hancock Deputy Chairperson B Houlbrooke Member L Johnston Member V Kenny Chairperson P Pirrie

Against Member T Holdgate Member C Smith

Abstained

The motion was declared carried by 7 votes to 2.

CARRIED

12	Auckland Transport update to the Rodney Local Board June 2020
	Ben Halliwell, Elected Member Relationship Manager was in attendance via Skype for this item.
	Resolution number RD/2020/56 MOVED by Member S Garner, seconded by Deputy Chairperson B Houlbrooke: That the Rodney Local Board: a)      receive the Auckland Transport update to the Rodney Local Board June 2020. CARRIED

13	Draft Rodney Local Board Plan 2020
	Ms Robinson, Senior Local Board Advisor and Ms Waugh, Engagement Advisor (via Skype) were in attendance for this item.
	Resolution number RD/2020/57 MOVED by Chairperson P Pirrie, seconded by Member L Johnston: That the Rodney Local Board: a)      approve the draft Rodney Local Board Plan 2020 in Attachment A and the statement of proposal in Attachment B for public consultation using the special consultative procedure b)      delegate authority to the chairperson or other nominated member(s) of the Rodney Local Board to approve final changes to the draft Rodney Local Board Plan 2020 and statement of proposal c)      delegate authority to the chairperson and/or other nominated member(s) to approve the type of engagement events to take place, the number of events and the dates of the engagement events d)      delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan: i)    local board members and chairperson ii)   General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor iii)  any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer e)      approve holding an extraordinary meeting of the local board on Wednesday 4 November 2020 to adopt the Rodney Local Board Plan 2020. CARRIED

14

Addition to the 2019-2020 Rodney Local Board meeting schedule

Resolution number RD/2020/58 MOVED by Member D Hancock, seconded by Member S Garner: That the Rodney Local Board: a)      approve the addition of two meeting dates to the 2019-2020 Rodney Local Board meeting schedule to accommodate the Emergency Budget 2020/2021 timeframes as follows: i)      Wednesday 8 July 2020, 4.30pm at the Orewa Service Centre, 50 Centreway Road, Orewa ii)     Wednesday 22 July 2020, 4.30pm at the Orewa Service Centre, 50 Centreway Road, Orewa. CARRIED

15	Rodney Ward Councillor update
	Councillor Greg Sayers was in attendance for this item.
	Resolution number RD/2020/59 MOVED by Member B Bailey, seconded by Deputy Chairperson B Houlbrooke: That the Rodney Local Board: a)      thank Cr Sayers for his update on the activities of the Governing Body. CARRIED

16	Rodney Local Board workshop records
	Resolution number RD/2020/60 MOVED by Deputy Chairperson B Houlbrooke, seconded by Member S Garner: That the Rodney Local Board: a)      note the workshop records for 24 May, 3 and 10 June 2020. CARRIED

17	Governance forward work calendar
	Resolution number RD/2020/61 MOVED by Chairperson P Pirrie, seconded by Member S Garner: That the Rodney Local Board: a)      note the governance forward work calendar for June 2020. CARRIED

18        Consideration of Extraordinary Items

18.1	Arts, Community and Events venue partners interim service approach
	The report has been circulated to local board members prior to the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Ms Tierney, Senior Project Lead and Ms Heaven, Rural Halls advisor were in attendance via Skype for this item.
	Resolution number RD/2020/62 MOVED by Member S Garner, seconded by Member D Hancock: That the Rodney Local Board: a) approve pro rata interim payments (12 weeks of the annual amount) be made to: i) Helensville Arts Centre for $5,000 from the local board’s Locally Driven Initiatives opex budget ii) Kumeu Arts Centre for $10,000 from the local board’s Locally Driven Initiatives opex budget iii) Warkworth Town Hall for $15,500 plus Consumer Price Index from the local board’s Asset Based Services budget. CARRIED
	Attachments a     17 June 2020 - Rodney Local Board, Item 18.1 - Arts, Community and Events venue partners interim service approach - report

4.10pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................