I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 18 June 2020

9:30am

Upper Harbour Local Board Office
30 Kell Drive

Albany village

 

Upper Harbour Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Margaret Miles, QSM, JP

 

Deputy Chairperson

Lisa Whyte

 

Members

Anna Atkinson

 

 

Uzra Casuri Balouch, JP

 

 

Nicholas Mayne

 

 

Brian Neeson, JP

 

 

(Quorum 3 members)

 

 

 

Cindy Lynch

Democracy Advisor

 

10 June 2020

 

Contact Telephone: (09) 4142684

Email: Cindy.Lynch@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Upper Harbour Local Board

18 June 2020

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Minutes of the Upper Harbour Local Board meeting held Thursday, 21 May 2020 7

12        Panuku and Auckland Transport integrated asset redevelopment programme  61

13        Auckland Transport monthly update - June 2020                                                    69

14        Draft Upper Harbour Local Board Plan 2020                                                            77

15        Additions to the Upper Harbour Local Board 2019-2022 business and community forum meeting schedule                                                                                           119

16        Upper Harbour Quick Response round three 2019/2020 grant allocations        123

17        Governance forward work calendar - July 2020 to June 2021                             227

18        Record of the Upper Harbour Local Board workshops held on Thursday 28 May and 4 June 2020                                                                                                                 231

19        Board members' reports - June 2020                                                                      237  

20        Consideration of Extraordinary Items 

 

 


1          Welcome

 

The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i)          a financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

ii)         a non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

Any questions relating to the code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 21 May 2020, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a)        The local authority by resolution so decides; and

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

(i)         The reason why the item is not on the agenda; and

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)        That item may be discussed at that meeting if-

(i)         That item is a minor matter relating to the general business of the local authority; and

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Upper Harbour Local Board

18 June 2020

 

 

Minutes of the Upper Harbour Local Board meeting held Thursday, 21 May 2020

File No.: CP2020/06805

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The open unconfirmed minutes of the Upper Harbour Local Board ordinary meeting held on Thursday, 21 May 2020, are attached at item 11 of the agenda for the information of the board only.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      note that the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday, 21 May 2020, are attached at item 11 of the agenda for the information of the board only and will be confirmed under item 4 of the agenda.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Upper Harbour Local Board open unconfirmed minutes

9

b

Upper Harbour Local Board minutes attachments

21

      

Ngā kaihaina

Signatories

Author

Cindy Lynch - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

18 June 2020

 

 

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Upper Harbour Local Board

18 June 2020

 

 

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Upper Harbour Local Board

18 June 2020

 

 

Panuku and Auckland Transport integrated asset redevelopment programme

File No.: CP2020/03486

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek support for the proposed Panuku Development Auckland (Panuku) and Auckland Transport (AT) Park and Ride Integrated Development Strategy, and its endorsement to utilise the Constellation park and ride located at 62 Parkway Drive, Rosedale, and the Albany park and ride located at 125 McClymonts Road (250 Ōtehā Valley Road), Albany, for integrated transport orientated redevelopment.

Whakarāpopototanga matua

Executive summary

2.       An Auckland Plan transformational shift is to ‘radically improve the quality of urban living’. A key aspect of this is improving the quality of urban living by delivering high-quality integrated development. AT and Panuku have the ability to partner and collaborate to deliver transport infrastructure that is integrated with high-quality development on properties in the AT fixed asset register. 

3.       A number of credible development companies have enquired with AT and Panuku about the prospect of partnering to progress opportunities. Potentially significant opportunities have remained untapped to date. AT and Panuku have worked together to scope the opportunities which exist in the AT managed portfolio and develop a framework to progress the opportunities. Our proposed strategy seeks to integrate transport service requirements at designated council-owned park and ride sites with mixed use development. The focus is on current park and ride sites which have the potential for the airspace above the site to be sold for development or another disposal component, while the underlying transport asset is retained in council ownership. 

4.       The Panuku and AT Park and Ride Integrated Development Strategy seeks to achieve increased public transport patronage and strong urban regeneration and urban design outcomes at selected park and ride sites. It also seeks to increase density and intensification around transport nodes and provide the Auckland region with additional housing supply and a range of housing typologies.

5.       The net proceeds generated from the redevelopment of selected park and ride sites are intended to be optimised and reinvested back into regional transport priorities, in line with the existing service property optimisation policy for Auckland Council’s service property assets. Service property optimisation previously applied to Auckland Council’s community assets, not properties on the AT fixed asset register. The Finance and Performance Committee resolved the extension of the Optimisation of Service Property approach to AT managed assets in March 2018. This is to enable reinvestment of net proceeds from AT managed assets into transport priorities arising from the commercial development of service property undertaken in partnership with Panuku as part of an urban development project where airspace is being sold above a transport service site.

6.       Ten sites have been selected as the first batch of opportunities to progress. Subject to the Finance and Performance Committee approving the Panuku and AT Park and Ride Integrated Development Strategy, the functional and commercial requirements for the transport component and the potential development envelope for each site will be confirmed and necessary due diligence and planning assessments will be completed. This will inform the site-specific design and development briefs which will be taken to the market. AT and Panuku will form a joint panel to review tender proposals received and select the preferred development partner. Final terms and conditions of the disposal of any component of the site to enable development will be approved under the appropriate delegations.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      support the Panuku Development Auckland and Auckland Transport Park and Ride Integrated Development Strategy.

b)      endorse the following properties being utilised as part of an integrated transport orientated development:

i)        Constellation park and ride, located at 62 Parkway Drive, Rosedale

ii)       Albany park and ride, located at 125 McClymonts Road (250 Ōtehā Valley Road), Albany.

c)      note that specified current and future transport operations at the Constellation park and ride and the Albany park and ride will remain in council ownership and continue to be maintained and controlled by Auckland Transport.

 

 

Horopaki

Context

7.       An Auckland Plan transformational shift is to ‘radically improve the quality of urban living’. A key aspect of this is improving the quality of urban living by delivering high-quality integrated development. The Auckland Plan states:

Integrating land use and transport is particularly important for rapid transit. Unlocking growth around rapid transport corridors and stations is essential to address Auckland’s housing and transport challenges. It will also maximise the benefits from the large investment required to build and operate rapid transport.

8.       AT and Panuku have complementary roles to play in this area, with many properties in the AT fixed asset register presenting opportunities to deliver transport infrastructure that is integrated with high-quality development.

9.       Potentially significant opportunities have remained untapped to date. A number of credible development companies have enquired with AT and Panuku about the prospect of partnering to progress opportunities.

10.     The Park and Ride Integrated Development Strategy is a joint initiative between Panuku and AT and provides a framework for facilitating such opportunities. It seeks to utilise Panuku’s mandate and delegation to progress development opportunities, while AT will ensure the necessary transport requirements are achieved on a site-by-site basis.

11.     As part of the Park and Ride Integrated Development Strategy, net proceeds generated from the redevelopment of selected park and ride facilities will be reinvested back into regional transport priorities. This is in accordance with the service property optimisation framework which is a policy tool that aims to deliver improved community outcomes with no impact on rates. It previously only applied to Auckland Council’s community assets, not properties on the AT fixed asset register. On 20 March 2018, the Finance and Performance Committee resolved (resolution number FIN/2018/40):

The extension of the Optimisation of Service Property approach to Auckland Transport noting that this will enable reinvestment of net proceeds by Auckland Transport in transport priorities arising from the commercial development of service property undertaken in partnership with Panuku as part of an urban development project where airspace is being sold above a transport service site.

Tātaritanga me ngā tohutohu

Analysis and advice

Background

12.     The proposed Park and Ride Integrated Development Strategy seeks to integrate transport service requirements at designated council owned park and ride sites with mixed use development. As a starting point, the land development potential in existing single use transport service assets across the regional transport network was identified. Sites were assessed to ascertain if any development potential can be realised (i.e. some part of the asset such as the airspace above the transport component of the site is sold to enable redevelopment). Sites with latent development potential can be optimized, unlocking the value to provide funding for reinvestment back into the transport network, providing improved access, service delivery and a mixture of additional uses.

13.     AT and Panuku have been working together to scope the opportunities. The focus is on current park and ride sites, with the potential to sell the airspace above each site or another disposal component based on the development strategy while retaining the underlying transport asset in council ownership. Prospective opportunities have been identified and assessed by utilising current and past investigations undertaken by both AT and Panuku.

14.     Eight Auckland Council owned and AT managed park and ride sites, one asset held by the New Zealand Transport Agency (NZTA) and one asset jointly owned by both NZTA and Auckland Council, have been selected as the first batch of opportunities to progress. The sites which have been identified and reviewed in the Upper Harbour Local Board area are the Constellation park and ride, located at 62 Parkway Drive, Rosedale, and the Albany park and ride, located at 125 McClymonts Road (250 Ōtehā Valley Road), Albany. A full schedule of the sites across the region proposed for the Panuku and AT Park and Ride Integrated Development Strategy is contained in Attachment A to this report.

Objectives

15.     The objectives of the Panuku and AT Park and Ride Integrated Development Strategy are:

·        increased public transport patronage, active modes and safe access

·        strong urban regeneration and urban design outcomes

·        increasing density and intensification around transport nodes

·        increasing housing supply and delivery of a range of housing typologies as a priority

·        the ability to partner with developers capable of delivery

·        the release of capital / latent value from park and ride sites

·        future proofing for imminent strategic transport requirements.

Anticipated programme of works

16.     It is anticipated that completion of the full programme of works will take a number of years.

17.     Subject to the Finance and Performance Committee approving the Park and Ride Integrated Development Strategy, AT will confirm the functional and commercial requirements for the transport component and the potential development envelope for each site. Panuku will undertake all necessary due diligence to understand all relevant legal, technical and historical information and council’s statutory obligations in respect of each site. Panuku will also complete a planning assessment of each site. The collated information will inform the site-specific design and development briefs which will be taken to the market. 

18.     Final terms and conditions of the disposal of any component of the site to enable development will be approved under the appropriate delegations. Elected members and key stakeholders will be made aware of the appointment of the development partner for each site, the agreed transport requirements and development outcomes and the timeline for delivery.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     The Panuku and AT Park and Ride Integrated Development Strategy seeks to integrate transport service requirements at designated council owned park and ride sites with mixed use development. This strategy is intended to help address some of the issues the Auckland region faces due to climate change by:

·     creating density in and around transport nodes

·     helping to create walkable communities

·     increasing public transport accessibility

·     providing communities with more options to be less reliant on traditional forms of transport such as cars

·     reducing transport related emissions.

20.     Subject to Finance and Performance Committee approval, analysis will be undertaken on a site-by-site basis of the climate change impact, with potential risks such as if the site is in flood plains and the potential for coastal inundation considered and mitigation strategies formed if necessary. 

21.       It is recognised that any form of construction and development can increase emissions.  Emissions associated with any potential redevelopment could be reduced through development standards agreed through a future development agreement. Panuku has a policy that all residential developments are rated a minimum of Homestar 6, and includes requirements to reduce carbon emissions in commercial developments.

22.       The long-term benefits of there being a reduced reliance on private motor vehicles is also anticipated to offset construction related emissions by the creation of density in and around transport nodes. This will contribute to helping to create walkable communities, improving access to public transport and reducing transport related emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     An Auckland Plan transformational shift is to ‘radically improve the quality of urban living’. A key aspect of this is improving the quality of urban living by delivering high-quality integrated development. AT and Panuku have worked together in the development of the Panuku and AT Integrated Development Strategy.

24.     Should this strategy be approved by the Finance and Performance Committee, engagement will take place with the council group on a site-by-site basis to identify any potential issues and any opportunities for collaboration and input from other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     Informal engagement on this proposal was undertaken with the previous Upper Harbour Local Board on 25 July 2019. The feedback received was supportive with the board raising the following points:

·        that the Upper Harbour Local Board Plan notes that the board supports an affordable, frequent and reliable public transport network, and will advocate to AT to expand the capacity of park and ride sites

·        support for any future development being mixed use; not just residential and within the Auckland Unitary Plan controls

·        there is a need to ensure that controls are in place to protect park and ride car parking spaces for public transport users

·        ensuring transport infrastructure remains in public ownership

·        ensuring that any future transport orientated development is future-proofed for future demand.

26.     This feedback has been noted.

27.     Panuku and AT also provided an update to the board by way of an information memorandum in March 2020.

28.     Subject to Finance and Performance Committee approval, Panuku will engage further with the Upper Harbour Local Board on the Constellation and Albany park and ride sites regarding any development and design outcomes to be achieved for viable transport orientated development opportunities.

Tauākī whakaaweawe Māori

Māori impact statement

29.     The importance of effective communication and engagement with Māori on the subject of land is understood. As a first step, AT and Panuku are jointly attending four hui with mana whenua to discuss the proposed Park and Ride Integrated Development Strategy. The purpose of attending the three hui is to engage early with mana whenua so that they are informed about the proposed strategy.

30.     At the hui, feedback will be sought on the proposed framework for working with mana whenua on site-specific opportunities, should the Park and Ride Integrated Development Strategy be approved. The proposed approach is to firstly undertake full due diligence of the property titles and acquisition history, so that any historical issues of significance for mana whenua for any of the sites are known. It is then proposed that each mana whenua group is contacted independently and requested to provide feedback on the specific proposal.

31.     This engagement will seek to understand any potential issues of cultural significance the group would like to formally express and any preferred outcomes that the group would like considered. Mana whenua will also be invited to express potential commercial interest in the subject properties. Input and collaboration will be sought on any related public realm design.

32.     The proposed approach is subject to change based on the feedback received from mana whenua on the proposed framework for working with them on the Park and Ride Integrated Development Strategy sites.

Ngā ritenga ā-pūtea

Financial implications

33.     Service property optimisation is a tool that aims to deliver improved community outcomes with no impact on rates. It involves the sale or redevelopment of under-performing service property, with proceeds reinvested into eligible projects. It previously only applied to Auckland Council’s community assets, not properties on the AT fixed asset register. On 20 March 2018, the Finance and Performance Committee resolved the extension of the Optimisation of Service Property approach to AT assets. This enables the net proceeds from the redevelopment of the selected park and ride sites to be reinvested into regional transport priorities. 

34.     The delivery of the Park and Ride Integrated Development Strategy will provide an additional funding stream for reinvesting into regional transport priorities which is not derived from rates.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35.     There may be insufficient appetite from the development community for new development opportunities, particularly given the potential post-Covid-19 impacts on the property market. There may also be an oversupply of development sites on the market. The Panuku and AT Park and Ride Integrated Development Strategy enables the marketing of sites to be sequenced to mitigate any potential downturn in the property market or lack of demand.

36.     Given the interest AT and Panuku have received from a number of credible development companies which have enquired about the prospect of partnering to progress opportunities, a delay in taking these sites to the market may erode private sector interest. Should the Panuku and AT Park and Ride Integrated Development Strategy be approved by the Finance and Performance Committee, the development community will be kept apprised on progress. Feedback received and property market expertise will be utilised in forming the sequencing of these sites to the market.

37.     There are risks associated with undertaking any form of development in and around transport functions. These will need to be carefully managed, with current and future transport requirements and operations continuing to be maintained and controlled by AT.

Ngā koringa ā-muri

Next steps

38.     The Panuku and AT Park and Ride Integrated Development Strategy will be recommended to the Finance and Performance Committee in July 2020. 

39.     Subject to Finance and Performance Committee approval of the strategy, site-specific due diligence will be undertaken on each site. AT will confirm the functional requirements for the transport component. Further due diligence and planning assessments will be undertaken which will inform the site-specific design and development briefs that will be taken to the market.

40.     Final terms and conditions of the disposal of any component of the site to enable development will be approved under the appropriate delegations.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Schedule of sites

67

     

Ngā kaihaina

Signatories

Authors

Letitia Edwards – Head of Strategic Asset Optimisation (Acting), Panuku Development Auckland

Kevin Jones – Manager Strategic Projects (North and West), Auckland Transport

Authorisers

Marian Webb – General Manager Assets and Delivery (Acting), Panuku Development Auckland

Chris Morgan – Group Manager Strategic Projects, Auckland Transport

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

18 June 2020

 

 

PDF Creator


Upper Harbour Local Board

18 June 2020

 

 

Auckland Transport monthly update - June 2020

File No.: CP2020/07470

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update on:

·        the COVID-19 situation

·        traffic-related matters in its area

·        the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2.       Progress on the board’s LBTCF funded projects is noted in this report. The local board has $2,291,199 remaining in its LBTCF.

3.       Included is a list of the public consultations sent to the local board in May 2020 for comment and the decisions of AT’s Traffic Control Committee (TCC) for May 2020.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the monthly update report from Auckland Transport for June 2020.

 

 

Horopaki

Context

4.       AT is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a monthly basis to local boards, as set out in its Local Board Engagement Plan. This reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.

5.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that are considered important but are not part of AT’s work programme. Projects must also:

·        be safe

·        not impede network efficiency

·        be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu

Analysis and advice

Update on Upper Harbour projects from the previous term

6.       The following table lists funds allocated to projects during the last term and carried forward into the 2019-2022 term for completion:


 

ID

Project name

Unspent allocation from previous term

Project update

552

Rame Road upgrade

$1,421,506

The local board has indicated that they will not make any decisions on this project as Auckland Council is currently consulting on its Emergency Budget 2020/2021 and the board will have more certainty on the impacts to the AT programme when the budget is adopted in July 2020.

565

Kyle Road footpaths

$520,879

Vector and Chorus are soon to do service crossings on Kyle Road. This must be done before work can proceed. AT Road Corridor Development’s full road rehabilitation of Kyle Road has been delayed.

The consultants, Cato Bolam, are preparing a schedule of quantities so that the developer’s contractor can provide a price to do the work. Consultation is complete. Final letters will be distributed once a construction date is set. It is still not possible to give a definite construction timeline.

635

Upper Harbour Drive junction

$43,698

A workshop has been booked on 11 June 2019 for the local board to consider the options available.

692

Gills Road footpath extension

$38,955

A verbal update on the project will be provided at the June 2020 business meeting.

$2,025,038

FUNDS AVAILABLE TO BE ALLOCATED IN THE 2019-2022 TERM

Total funds available in the current political term

$4,316,237

Amount committed to date on projects approved for design and/or construction

$2,025,038

Remaining budget

$2,291,199

Community Safety Fund

7.       As Auckland Council is currently consulting on its Emergency Budget 2020/2021, AT will have more certainty on the impacts to its programme when the budget is adopted in July 2020.

8.       AT’s capital and operating budgets will be reduced through this process. Some projects that were planned for 2020/2021 may not be able to be delivered, which will be disappointing to communities that AT had already consulted with. Both the Community Safety Fund and the Local Board Transport Capital Fund may be impacted by these budget reductions.

9.       The only way to mitigate this risk is to clearly communicate the board’s intentions so staff supporting it may plan ahead and to make the best use of any available funds.

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

10.     AT engages closely with Auckland Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and council’s priorities.

11.     AT’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12.       The impact of information in this report is confined to AT and does not impact on other parts of the council group. Any engagement with other parts of the council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Speed Limits Bylaw roll-out on 30 June 2020

13.     To update the Upper Harbour Local Board (UHLB) about Auckland Transport’s (AT) Speed Limits Bylaw 2019 roll-out and go-live date of 30 June 2020.

14.     Specifically, information about the Speed Limits Bylaw includes:

·        roll-out of new speed limits in the Upper Harbour Local Board area on 30 June 2020

·        summaries of AT’s road safety and speed management programme.

15.     A list of all roads in the Upper Harbour Local Board area with speed limit changes from 30 June 2020 are included in this report.

16.     AT is preparing a comprehensive region-wide media, communications, public relations and marketing plan to inform Aucklanders of the changes to speed limits. An interactive map is also under development where people can search for any road in Auckland to check if it will have new speed limits or not.

17.     The new speed limit signs will be installed prior to 30 June 2020 and the old signs will be removed.

18.     A high-level timeline on communications with stakeholders is as follows:

What

When (2020)

 

March

April

May

June

 

Informing key stakeholders

 

 

Informing directly affected stakeholders 

 

 

Public information campaign (region-wide and targeted)

 

 

19.     The speed bylaw timeline is outlined in the following table:

Step

When

Compile list of changes to (the then proposed) speed limits

Completed

Engagement with local boards and councillors

Completed in October – December 2018

Approval for consultation sought from the AT Board

Completed in December 2018

Public consultation on the bylaw

28 February – 31 March 2019

Analysis and feedback

April – September 2019

Bylaw (with changes resulting from public feedback) approved by the AT Board

October 2019

Implementation of the speed limit changes

30 June 2020 (in a phased manner)

20.     The timeline of engagement with local boards is outlined below:

Date

Activity

June 2018

Memo to all local boards affected by the Speed Management Programme, which also included information about the proposed Speed Limits Bylaw

July, August, September 2018

Road safety workshops with all local boards

August 2018

Memo to all local boards updating them about the Road Safety and Speed Management Programme 2018-21, which also included information on the proposed Speed Limits Bylaw

September 2018

Memo to all local boards to update them on the progress with the Speed Limits Bylaw

October 2018

Extensive presentation on Speed Management Programme at quarterly update to local boards

November 2018

Memo to all local boards specifically about the proposed Speed Limits Bylaw

December 2018

Memo to all local boards updating them on the AT Board decision to consult on the proposed Speed Limits Bylaw

February 2019

Memo to all local boards with details about the forthcoming public consultation on the proposed Speed Limits Bylaw

March 2019

Local boards invited to consultation events in Orakei, Whau, Franklin, Upper Harbour and Waitematā Local Board areas

April 2019

Notification to all local boards about the close of public consultation and the number of submissions

21.     Speed limit changes in the Upper Harbour Local Board area from 30 June 2020 are outlined in the following table:

Road

Section descriptions

Speed limit before 30 June 2020 (km/h)

Speed limit after 30 June 2020 (km/h)

Oteha Valley Road

Between Albany Expressway and Fields Parade

60

50

Poaka Road

Full length

70

50

Scott Road

Full length

80

50

Greenhithe – road safety concerns

22.     Given the large number of areas of concern, there will be a delay before AT can fully repair all faults. AT has instructed the maintenance contractor to attend to all safety concerns urgently. The contractor will then provide a detailed estimate of the cost to fix all identified fault locations.

23.     Once the estimate is complete, AT’s Assets team will be able to plan and budget for the works to fully repair the remaining areas of concern. Due to the magnitude of the works, AT is unable to advise an exact timeframe for when this will be fully completed.

Local board workshops

24.     AT attended a workshop in June 2020 to update the board on the Dairy Flat Highway / Gills Road business case.

Consultation documents on proposed improvements

 

25.     Consultation documents for the following proposals have been provided to the Upper Harbour Local Board for its feedback and are summarised below for information purposes only.

26.     After consultation, AT considers the feedback received and determines whether to proceed further with the proposal as consulted on or proceed with an amended proposal if changes are considered necessary:

·        Ōtehā Valley Road – temporary pop-up lanes

·        Lonely Track Road – speed reduction to 30kph, pop-up walking and cycle lane, removing eastbound lane, westbound traffic only  

·        East Coast Road – bus stop changes, improvements for pedestrians and traffic lane extension

·        Oaktree Avenue – creation of new left turn lane

·        Ramp Road, Rosedale – site improvements

·        East Coast Road, Mairangi Bay – installation of electronic message sign

·        Bushlands Park Drive, Albany – P120 parking restrictions

·        Constellation Drive, Windsor Park – installation of electronic message sign

·        Apollo Drive, Rosedale – proposed bus stop upgrades and refuge island crossing.

AT’s Traffic Control Committee (TCC) report

27.     Decisions of the TCC during the months of January and February 2020 affecting the Upper Harbour Local Board area are listed below:

Street/s and suburb

Report type

Restriction

Decision

Hobsonville Road / Brigham Creek Road, Hobsonville

Permanent traffic and parking changes

Footpath / flush median / no stopping at all times (NSAAT) / edge line / traffic island

CARRIED

Ōtehā Valley Road / Mills Lane / Warnboet Lane, Albany

Permanent traffic and parking changes

NSAAT / bus stop / bus shelter / flush median / traffic island / traffic signal / cycle lane / lanes / lane arrow marking / give-way control / slow advisory marking / surface friction treatment

CARRIED

Scott Road / Turbine Drive / Picnic Point Road / Ocean Breeze Avenue / Nightfall Way / Seawind Way, Hobsonville

Permanent traffic and parking changes

NSAAT / give-way control / road hump / footpath / traffic island

Approved in principle

Hobsonville Road / Brigham Creek Road, Hobsonville

Permanent traffic and parking changes

Footpath / flush median / NSAAT / edge line / traffic island

CARRIED

Tauākī whakaaweawe Māori

Māori impact statement

28.     The decision to receive this monthly update report has no impacts or opportunities for Māori. Any engagement with Māori or consideration of impacts and opportunities will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

29.     The decision to receive this monthly update report has no financial implications.

30.     The following table gives the LBTCF financial summary for the Upper Harbour Local Board:

Upper Harbour LBTCF financial summary

Total funds available in current political term

$4,315,403

Amount committed to date on projects approved for design and/or construction

$2,025,038

Remaining budget

$2,291,199

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     Auckland Council is currently consulting on its Emergency Budget 2020/2021 and AT will have more certainty on the impacts to the AT programme when the budget is adopted in July 2020.

32.     AT’s capital and operating budgets will be reduced through this process. Some projects planned for 2020/2021 may not be able to be delivered, which will be disappointing to communities that AT had already consulted with. Both the Community Safety Fund and the Local Board Transport Capital Fund may be impacted by these budget reductions.

33.     The only way to mitigate this risk is to clearly communicate the board’s intentions so staff supporting it may plan ahead and make the best use of any available funds.

Ngā koringa ā-muri

Next steps

34.     AT will provide a further update report to the Upper Harbour Local Board in July 2020.

 


 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Owena Schuster – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

18 June 2020

 

 

Draft Upper Harbour Local Board Plan 2020

File No.: CP2020/06515

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the draft Upper Harbour Local Board Plan 2020 and statement of proposal for public consultation.

Whakarāpopototanga matua

Executive summary

2.       The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption by 31 October of the year following election and uses the special consultative procedure (SCP) to engage with their communities.

3.       The consultation period for the SCP will take place from 13 July to 13 August 2020.

4.       The draft Upper Harbour Local Board Plan 2020 for public consultation has been developed between November 2019 and May 2020. It outlines the proposed direction for the local board to reflect the community’s priorities and preferences. It also provides a guide for local board funding and investment decisions on local board activity over the financial years 2021/22, 2022/23, and 2023/24.

5.       At the time of developing the draft plan, the full extent and duration of the social and economic impacts of the COVID-19 pandemic are not known.

6.       The consultation process will seek the views and aspirations of the public in relation to the proposed draft plan to inform the final plan.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      adopt the draft Upper Harbour Local Board Plan 2020 in Attachment A of the agenda report and the statement of proposal in Attachment B of the agenda report for public consultation using the special consultative procedure.

b)      delegate authority to the Chairperson and/or other nominated member(s) of the Upper Harbour Local Board to approve final changes to the draft Upper Harbour Local Board Plan 2020 and statement of proposal prior to consultation.

c)      delegate authority to the Chairperson and/or other nominated member(s) to approve the type of engagement events to take place, the number of events and the dates of the engagement events during consultation.

d)      delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan:

i)        local board members and Chairperson

ii)       General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)      any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

e)      agree to hold holding an extraordinary meeting of the local board, if required, at a suitable date and time during the weeks of 26 October to 13 November 2020 to adopt the Upper Harbour Local Board Plan 2020.

 

 

Horopaki

Context

7.       The Local Government (Auckland Council) Act 2009 states that each local board must:

·        adopt its local board plan by 31 October of the year following an election

·        use the special consultative procedure (SCP) to engage with its communities.

8.       Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

9.       The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

Timeframes

10.     The consultation period for the local board plans was due to be held in June and July 2020. The implementation of COVID-19 alert levels 3 and 4 required a change in the direction of the draft plans to ensure they responded to the effects of COVID-19. Restrictions on public gatherings also required a shift in planning how engagement events could occur. Planning for these took time, which has forced the consultation period to be moved to July and August 2020.

11.     Section 83 of the Local Government Act 2002 requires the consultation period to be a minimum of one month. The COVID-19 Response (Further Management Measures) Legislation Act 2020, which came into force on 16 May 2020, permits a council to modify its SCP and conduct a shorter period of consultation than one month (but no less than seven days).

12.     The threshold for a council being able to modify its consultation period under this Act is high. According to the Act, a council can only take a modified approach to “the extent that it is satisfied to do what is necessary or desirable to support measures taken to contain or mitigate the outbreak of COVID-19 or its effects, including, without limitation, by addressing the impacts and consequences of the outbreak for any aspect of the wellbeing of the community”.

13.     While it may be possible to shorten the consultation period, it is important that the community is given a reasonable time of one month to provide feedback on the draft plan in which to indicate their priorities and aspirations.

14.     Whilst every effort will be made to adopt the Upper Harbour Local Board Plan 2020 in October 2020, the unavoidable change to the dates of the consultation period may require a small extension of time. This is to ensure the local board has sufficient time to consider the submissions received.

15.     It is recommended that provision be made for an extraordinary meeting to adopt the final plan during the weeks of 26 October to 13 November 2020, should it be required. Adoption of the final plan will be no later than 30 November 2020.

Tātaritanga me ngā tohutohu

Analysis and advice

16.     The draft Upper Harbour Local Board Plan 2020 (refer to Attachment A) has been developed by considering:

·        previous community engagement, including engagement on the 2017 Local Board Plan, 2018-2028 Long-term Plan, and prior annual plans

·        subject matter expert advice from council and other council organisations

·        the uncertainty of the impact of COVID-19 on Auckland Council’s budget and service levels.

17.     Informal engagement was also undertaken between January and April 2020 through various activities with the community.

18.     The draft Upper Harbour Local Board Plan 2020 has been developed while the impacts of COVID-19 are not yet fully determined. It is possible that some of the aspirations and desires may need to change as a result.

Key features

19.     The draft Upper Harbour Local Board Plan 2020 follows the same strategic framework as in the 2017 plan which is constituted of outcomes, objectives and key initiatives.

Strategic Framework

Item

Description

Example

Outcome

Aspirational statements that reflect a desired end state to a local board focus area

Focus area: Transport

 

Outcome: A travel network that is sustainable and accessible

Objective

A goal the local board seeks to achieve that is realistic (in the current financial environment), measurable and relevant to its roles and responsibilities

An accessible walking and cycling network within our neighbourhoods

Initiative

A high priority project that brings the objective and outcome to life: should be deliverable (‘actionable’) and meaningful but not specific solutions

Implement Greenways Plan

20.     Key features of the draft Upper Harbour Local Board Plan 2020 include:

·        Five outcomes that are intended to complement one another:

o   Empowered, connected and resilient Upper Harbour Communities: Our diverse communities feel connected, confident in their ability to face adversity together and are able to influence what happens in their neighbourhoods

o   An efficient and accessible travel network: Our travel network offers multiple transport choices in an accessible and efficient way 

o   Healthy and Active Communities: People of all abilities have access to a wide variety of sports and recreation opportunities and well-maintained parks and community facilities

o   Our unique natural environment is protected and enhanced: Our communities care for Upper Harbour’s natural environment and are actively involved in preserving and restoring it

o   A resilient local economy: Our businesses are resilient and our residents have easy access to quality employment opportunities.

·        Key initiatives deliver on identified priorities and are linked to identified challenges, such as growth, COVID-19 recovery, and environmental degradation.

Statement of proposal

21.     The use of the SCP requires the local board to approve an accompanying statement of proposal (refer to Attachment B). This document provides financial context and an outline of how the public can provide input through the SCP.

Engagement plan for the SCP

22.     The consultation period will run from 13 July to 13 August 2020.

23.     The engagement approach focuses on engagement through digital and online platforms.

24.     The COVID-19 alert system has certain restrictions on public gatherings, which has varying implications for consultation under the SCP. Due to the uncertainty of knowing which COVID-19 alert level Aucklanders will be under at the time of the consultation period, it is not possible to confirm all details of engagement events as part of this report.

25.     Events will be advertised as soon as details are confirmed.

Consultation documentation and translations

26.     To support Aucklanders to be able to provide feedback in a way that suits them, information will be provided online and in hard copy.

27.     Hard copies and feedback forms will be available at libraries, service centres and local board offices subject to being open, or on request by calling 09 301 0101.

28.     The draft local board plan will be available to view online at www.akhaveyoursay.nz.

29.     To enable a wide reach across the diverse communities, the feedback form and sections of the draft plan will be translated into Korean, Simplified Chinese and Te Reo Māori. The sections to be translated will be the outcomes with a brief description, the objectives and initiatives.

Methods for obtaining feedback

30.     Feedback will be gathered through the types of events described below. These may be subject to change depending on the rules and requirements around COVID-19 alert levels:

·        ‘Have Your Say’ face-to-face engagement events (spoken interaction)

·        online submission via www.akhaveyoursay.nz

·        written submissions, for example proformas and letters received by post or email

·        verbal submission through telephone by calling 09 301 0101

·        social media comments which are in scope of the engagement, although people will be encouraged to go to the online form to make a formal submission

·        partnerships with community partners to obtain feedback from our diverse/hard to reach communities.

Processing feedback

31.     Feedback will be analysed and collated for local board members to consider prior to making decisions on the final local board plan in late October/early November 2020.

Tauākī whakaaweawe āhuarangi

Climate impact statement

32.     The draft Upper Harbour Local Board Plan 2020 considers the impacts of predicted climate change and outlines ways to address these. The focus is particularly on initiatives that support low carbon lifestyles and offer the greatest potential to reduce carbon emissions, waste, and supporting communities to participate in a circular economy.

33.     Key initiatives include:

Objective

Key initiative

An accessible walking and cycling network within our neighbourhoods

Implement the Upper Harbour Greenways Plan 2019 to provide a fit-for-purpose, accessible and safe network of pathways and cycleways across our neighbourhoods

An affordable, frequent, and reliable public transport network that encourages higher use uptake

Investigate options to deliver public transport routes in areas where currently there are none (for instance, through targeted rates, on-demand ride-share services such as ‘AT local’ or through network optimisation)

Advocate to Auckland Transport to improve the local public transport network in Upper Harbour to provide greener and more efficient and useful services (such as feeder bus service integration and optimisation, parking at park and ride, optimising ferry services, or other innovations)

The lifeforce (mauri) of our harbour and waterways is respected and restored

Fund initiatives focused on improving water quality and biodiversity in our waterways, and marine environment, such as flood mitigation, restoration of habitat for native biodiversity, and carbon sequestration through riparian planting

Our local businesses and industry are resilient and sustainable

Support environmentally sustainable entrepreneurship and social enterprises, for instance by funding initiatives that promote a circular economy (particularly waste and pollution reduction)

Our communities have opportunities to minimise their carbon emissions and waste by participating in a circular economy

 

 

Investigate opportunities to support our communities to participate in a circular economy and reduce waste to landfill, for instance by working with our neighbouring local boards to identify needs for facilities such as a community resource recovery centre

Support low carbon and waste minimisation initiatives, for instance by funding activities led by our local communities and businesses.

34.     The impact on the climate from the process of engagement has been considered. Digital feedback will be encouraged where possible, and printing of hard copies will be limited. The ability to provide feedback from any location reduces the need to travel to a specific location.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35.     The approval of the draft Upper Harbour Local Board Plan 2020 for public consultation will provide the local board with feedback on the communities’ aspirations on the direction the local board intends to take. Planning and operational areas of the council have taken part in the development and review of the draft plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36.     The local board’s views have informed the development of the draft Upper Harbour Local Board Plan 2020 through a series of workshops from November 2019 to May 2020.

Tauākī whakaaweawe Māori

Māori impact statement

37.     In January 2020, a letter was sent to all iwi authorities inviting participation in local board discussions to ensure key messages were captured early in the planning process.

38.     The local board has considered existing feedback on several matters from mana whenua and mataawaka.

39.     Aspirations and priorities include:

·        Māori culture and identity are celebrated in Upper Harbour: partner with mana whenua to deliver initiatives that celebrate Māori identity and culture, for instance through local storytelling

·        our communities practice te ao Māori guardianship (kaitiakitanga) principles: partner with mana whenua and community groups to deliver initiatives that increase understanding of matauranga Māori (knowledge).

40.     Mana whenua and mataawaka will be invited to provide a formal submission during the SCP.

Ngā ritenga ā-pūtea

Financial implications

41.     Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plans inform this process.

42.     The total engagement budget is $12,000 per local board, which is provided for in the Local Board Services group budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43.     There is a risk in adopting the draft Upper Harbour Local Board Plan 2020 for public consultation while the full social and economic effects of COVID-19 on the community are not yet determined. The consultation process will seek the views and aspirations of the public to inform the final plan.

Ngā koringa ā-muri

Next steps

44.     Following approval, the draft Upper Harbour Local Board Plan 2020 will be available for public consultation from 13 July to 13 August 2020.

45.     Details of specific engagement events will be finalised and advertised as soon as details are confirmed.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Upper Harbour Local Board Plan 2020 for consultation

85

b

Statement of Proposal

115

     

Ngā kaihaina

Signatories

Author

Rita Bento-Allpress - Senior Local Board Advisor Upper Harbour

Authoriser

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

18 June 2020

 

 

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Upper Harbour Local Board

18 June 2020

 

 

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Upper Harbour Local Board

18 June 2020

 

 

Additions to the Upper Harbour Local Board 2019-2022 business and community forum meeting schedule

File No.: CP2020/07216

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the following changes to the Upper Harbour Local Board business and community forum meeting schedules for the 2019-2022 electoral term:

·        an additional business meeting on Thursday, 9 July 2020 at 9.30am, to be held at the Local Board office, 30 Kell Drive, Albany village, to accommodate changes to the Emergency Budget 2020/2021 timeframes

·        re-schedule the board’s existing business meeting on Thursday, 16 July 2020 at 9.30am, to Thursday, 23 July 2020 at 9.30am, to be held at the Local Board office, 30 Kell Drive, Albany village, to accommodate changes to the Emergency Budget 2020/2021 timeframes

·        two additional community forum meetings on Thursday, 16 July 2020, and Thursday, 6 August 2020, to be held at 6.30pm at the Local Board office, 30 Kell Drive, Albany village.

Whakarāpopototanga matua

Executive summary

2.       Due to the consequences of the COVID-19 pandemic, Auckland Council is consulting Aucklanders on further matters for the Emergency Budget 2020/2021. This significantly changes the process set out for the annual plan this year.

3.       The local board is being asked to approve one additional business meeting and re-schedule one existing business meeting on the Upper Harbour Local Board meeting schedule to receive feedback from the Emergency Budget 2020/2021 consultation and provide input to the Governing Body. This will enable the modified Emergency Budget 2020/2021 timeframes to be met.

4.       The local board is also being asked to approve community forum meeting dates for July and August 2020.

5.       All meetings are to be held at the local board office at 30 Kell Drive, Albany village.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      approve the following changes to the 2019-2022 Upper Harbour Local Board meeting schedule:

i)        one additional business meeting on Thursday, 9 July 2020 at 9.30am, to be held at the local board office, 30 Kell Drive, Albany village, to accommodate the Emergency Budget 2020/2021 timeframes

ii)       change the July 2020 business meeting date, currently scheduled on Thursday, 16 July 2020, to 23 July 2020, to be held at 9.30am at the local board office, 30 Kell Drive, Albany village, to accommodate the Emergency Budget 2020/2021 timeframes

iii)      two additional community forum meetings at 6.30pm, to be held at the local board office, 30 Kell Drive, Albany village, on the following dates:

A)      Thursday, 16 July 2020

B)      Thursday, 6 August 2020.

 

Horopaki

Context

1.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

2.       In summary, adopting a meeting schedule helps meet the requirements of:

·        Clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

·        Sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

3.       The Upper Harbour Local Board adopted its 2019-2022 business meeting schedule at its 21 November 2019 business meeting (resolution number UH/2019/152).

4.       Due to the consequences of the COVID-19 pandemic, Auckland Council is consulting Aucklanders on further matters for the Emergency Budget 2020/2021. This significantly changes the process set out for the annual plan this year.

5.       To allow local boards to receive feedback from Aucklanders in their local board area on the proposed Emergency Budget and to provide input to the Governing Body, it is recommended that an additional or extraordinary business meeting be held between 6 to 10 July 2020.

6.       To ensure the Emergency Budget can be adopted by the Governing Body on 30 July 2020, it is recommended that an additional or extraordinary business meeting be held between 20 to 24 July 2020 to adopt the Local Board Agreement.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The local board has two choices:

·        add the meeting as an addition to the meeting schedule

or

·        add the meeting as an extraordinary meeting.

8.       For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2020/2021 timeframes change again, or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled anyway.

9.       For option two, only the specific topic Emergency Budget 2020/2021 may be considered for which the meeting is being held. No other policies or plans could be considered at this meeting.

10.     As the local board has not yet adopted a community forum meeting schedule for the 2019-2022 triennium, there are no further meetings scheduled in 2020. It is proposed that the board adopt community forum meetings for July and August 2020, with a view to formalising the remainder of the schedule, including meeting locations, at the August 2020 business meeting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11.     This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12.     There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13.     This report requests the local board’s decision to approve an additional business meeting and consider whether to approve it as an extraordinary meeting or an addition to the meeting schedule.

14.     The report also requests that the local board re-schedule the July 2020 business meeting and approve two additional community forum meetings.

Tauākī whakaaweawe Māori

Māori impact statement

15.     There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

16.     There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

17.     If the local board decides not to add the 9 July 2020 and re-schedule the 16 July 2020 business meetings, this will cause a delay to the Emergency Budget 2020/2021 process, which would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the Emergency Budget.

Ngā koringa ā-muri

Next steps

18.     The Democracy Advisor will implement the processes associated with preparing for business meetings.

 


 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Cindy Lynch - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

18 June 2020

 

 

Upper Harbour Quick Response round three 2019/2020 grant allocations

File No.: CP2020/06403

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide information on applications in the Upper Harbour Quick Response Grants round three 2019/2020, enabling a decision to fund, part-fund or decline each application.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received in the Upper Harbour Quick Response Grants round three 2019/2020 (refer Attachment B).

3.       The Upper Harbour Local Board adopted the Upper Harbour Local Board Community Grants Programme 2019/2020 on 21 March 2019 (refer Attachment A). The document sets application guidelines for contestable grants.

4.       The local board has set a total community grants budget of $162,326 for the 2019/2020 financial year, including $2443 carried forward from the 2018/2019 Auckland Tourism, Events and Economic Development (ATEED) filming revenue.

5.       A total of $10,000 was allocated for a parking investigation for Hooton Reserve (resolution number UH/2019/108), leaving a total of $152,326 to be allocated to two local and three quick response grants rounds. A total of $129,672.75 has been allocated to two local grants and two quick response rounds. This leaves a total of $22,653.25 to be allocated to one quick response round.

6.       Twenty-five applications were received for Quick Response Grants round three 2019/2020, requesting a total of $81,150.34.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      agree to fund, part-fund or decline each application received in the Upper Harbour Quick Response Grants round three 2019/2020, listed in the following table:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

QR2017-327

Greenhithe Community Trust

Community

Towards the purchase of a toy shed and the facilitator costs at Greenhithe Toy Library from August 2020 to July 2021

$9901.60

Eligible

QR2017-326

The Auckland King Tides Initiative

Under the umbrella of The Institution of Professional Engineers New Zealand Incorporated

Environment

Towards the installation of water level (tidal) gauges and the design and production of its signage

$2000

Eligible

QR2017-308

Special Olympics Greenhithe

Sport and recreation

Towards the purchase of football and basketball uniforms

$3433.91

Eligible

QR2017-315

East Coast Bays Hockey Club

Sport and recreation

Towards the costs of hockey turf, umpire, team subscription, and affiliation fees

$5000

Eligible

QR2017-318

The North Harbour BMX Association Incorporated

Sport and recreation

Towards fencing project at Hooten Reserve

$5000

Eligible

QR2017-319

Windsor Park Community and Multisport Hub Incorporated

Sport and recreation

Towards clubroom repair, including door replacements and deck

$5000

Eligible

QR2017-301

Greenhithe Group Riding for the Disabled Incorporated

Sport and recreation

Contribution towards horse care, including horse farrier, horse feed, and veterinary costs

$5000

Eligible

QR2017-304

Sarah Benbow

Under the umbrella of Barfoot and Thompson Greenhithe

Community

Towards Lunar New Year Lantern Festival in February 2021, including portaloo, performers, waste bins, entertainment hire, and prizes

$5000

Eligible

QR2017-305

North Harbour Softball Association

Sport and recreation

Towards the delivery of Games Development Programme in the Upper Harbour area, including the project manager's costs, and the purchase of softball gear

$4417.37

Eligible

QR2017-323

North Shore Women's Centre

Community

Contribution towards the annual salary for the social worker at North Shore Women's Centre

$2370.20

Eligible

QR2017-325

Whenuapai Air Scouts Group

Community

Towards the costs to replace the fluorescent lights to LED lights at Whenuapai Air Scouts Hall

$1440

Eligible

QR2017-310

North Harbour Synchronised Swimming Club

Sport and recreation

Towards the delivery of emergency care training

$1150

Eligible

QR2017-307

North Shore Community Toy Library Incorporated

Community

Towards the purchase of food containers

$1333.77

Eligible

QR2017-309

Epilepsy Association of New Zealand

Community

Contribution towards the purchase of a vehicle

$1000

Eligible

QR2017-313

Hobsonville Hall Society Incorporated

Community

Towards the insurance cost for Hobsonville Hall between December 2020 to December 2021

$3000

Eligible

QR2017-316

Whenuapai Ratepayers and Residents Association Incorporated

Community

Towards Whenuapai Family Day on 8 August 2020, including entertainment overheads

$1344.99

Eligible

QR2017-322

Youthline Auckland Charitable Trust

Community

Towards Youthline Helpline operations cost

$4000

Eligible

QR2017-317

Living Whenuapai (Previously Whenuapai Restoration Group)

Environment

Towards removal of pine trees at Malcolm Hahn and Waimarie Beach Reserves

$4685.50

Partially eligible

QR2017-302

Milford Tennis Club Incorporated

Sport and recreation

Towards annual affiliation fee of the club

$3000

Eligible

QR2017-303

East Coast Bays' and Districts Cricket Club Incorporated

Sport and recreation

Towards the club treasurer's wages between July and November 2020

$2000

Eligible

QR2017-306

Takapuna District Cricket Club

Sport and recreation

Towards the replacement of an indoor cricket turf and nets

$2000

Eligible

QR2017-311

AFL New Zealand

Sport and recreation

Towards office rent over three months

$1866

Eligible

QR2017-312

YMCA North Incorporated

Sport and recreation

Towards playground activity kits and skipping ropes for YMCA North

$967

Eligible

QR2017-314

NorthSport Academy Limited

Sport and recreation

Towards the rental costs between June to August 2020

$5000

Eligible

QR2017-324

Auckland Paraplegic and Physically Disabled Association trading as Parafed Auckland

Sport and recreation

Towards an upgrade of Parafed Auckland's website

$1240

Eligible

Total

 

 

 

$81,150.34

 

 

Horopaki

Context

7.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

9.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

10.     The Upper Harbour Local Board adopted the Upper Harbour Local Board Community Grants Programme 2019/2020 on 21 March 2019 (refer Attachment A). The document sets application guidelines for contestable grants.

11.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in its local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

13.     Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed within. Events and activities have been assessed according to these criteria.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way.

15.     Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

·        local food production and food waste reduction

·        increasing access to single-occupancy transport options

·        home energy efficiency and community renewable energy generation

·        local tree planting and streamside revegetation

·        educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

17.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     Local boards are responsible for the decision-making and allocation of local board community grants. The Upper Harbour Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grants programme.

19.     The local board is requested to note that Section 48 of the Community Grants Policy states:

We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.

20.     A summary of each application received through the Upper Harbour Quick Response Grants round three 2019/2020 is provided (refer Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

21.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

22.     Five applicants applying to the Upper Harbour Quick Response Grants round three 2019/2020 indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

23.     The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

24.     The Upper Harbour Local Board has set a total community grants budget of $159,883. A total of $2443 was reallocated to the community grants budget from the 2018/2019 ATEED filming revenue, leaving a total of $162,326 to be allocated to two local and three quick response grants rounds.

25.     A total of $10,000 was allocated for a parking investigation for Hooton Reserve (resolution number UH/2019/108), leaving a total of $152,326 to be allocated to two local and three quick response grants rounds.

26.     A total of $129,672.75 has been allocated to two local grants and two quick response grants rounds. This leaves a total of $22,653.25 to be allocated to one quick response grants round.

27.     Twenty-five applications were received for Quick Response Grants round three 2019/2020, requesting a total of $81,150.34.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

29.     Following the Upper Harbour Local Board allocation of funding for the Quick Response Grants round three 2019/2020, the grants staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Upper Harbour Local Board Grants Programme 2019/2020

129

b

Upper Harbour Quick Response Grants round three 2019/2020 grant applications

133

     

Ngā kaihaina

Signatories

Author

Erin Shin - Community Grants Coordinator

Authorisers

Marion Davies - Grants and Incentives Manager

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

18 June 2020

 

 

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18 June 2020

 

 

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Upper Harbour Local Board

18 June 2020

 

 

Governance forward work calendar - July 2020 to June 2021

File No.: CP2020/06806

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The governance forward work calendar for the Upper Harbour Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·     ensuring advice on meeting agendas is driven by local board priorities

·     clarifying what advice is expected and when

·     clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board governance forward work calendar for the period July 2020 to June 2021, as set out in Attachment A to this agenda report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance forward work calendar - July 2020 to June 2021

229

     

Ngā kaihaina

Signatories

Author

Cindy Lynch - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

18 June 2020

 

 

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Upper Harbour Local Board

18 June 2020

 

 

Record of the Upper Harbour Local Board workshops held on Thursday 28 May and 4 June 2020

File No.: CP2020/06807

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       Upper Harbour Local Board workshops were held on Thursday 28 May and 4 June 2020. Copies of the workshop records are attached (refer to Attachments A and B).

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the records of the Upper Harbour Local Board workshops held on Thursday 28 May and 4 June 2020 (refer to Attachments A and B to the agenda report).

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Upper Harbour Local Board record of workshop - 28 May 2020

233

b

Upper Harbour Local Board record of workshop - 4 June 2020

235

     

Ngā kaihaina

Signatories

Author

Cindy Lynch - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

18 June 2020

 

 

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Upper Harbour Local Board

18 June 2020

 

 

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Upper Harbour Local Board

18 June 2020

 

 

Board members' reports - June 2020

File No.: CP2020/06808

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for members to update the Upper Harbour Local Board on projects and issues they have been involved with since the last meeting.

[Note: This is an information item and if the board wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the verbal board members’ reports.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Cindy Lynch - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager