Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany village, on Thursday, 18 June 2020 at 9:33am

 

present

 

Chairperson

Margaret Miles, QSM, JP

 

Deputy Chairperson

Lisa Whyte

 

Members

Anna Atkinson

 

 

Nicholas Mayne

 

 

Brian Neeson, JP

via electronic link

 

ABSENT                                                                                      

 

Member

Uzra Casuri Balouch

 

 

 


Upper Harbour Local Board

18 June 2020

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

  

Resolution number UH/2020/53

MOVED by Chairperson M Miles, seconded by Deputy Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)         accept the apology from Member U C Balouch for absence.

CARRIED

 

3          Declaration of Interest

 

Member A Atkinson advised the meeting that she is a member of the North Harbour BMX Association but had no conflict and took part in discussion and voting on Item 16 Upper Harbour Quick Response round three 2019/2020 grant allocations (application number QR2017-318).

Chairperson M Miles advised the meeting that she had a possible conflict of interest with the East Coast Bays and Districts Cricket Club and the North Harbour Softball Association and took no part in the discussion or voting on Item 16 Upper Harbour Quick Response round three 2019/2020 grant allocations (application numbers QR2017-303 and QR2017‑305).

Chairperson L Whyte advised the meeting that her son is a coach at the Milford Tennis Club Incorporated and took no part in the discussion or voting on Item 16 Upper Harbour Quick Response round three 2019/2020 grant allocations (application number QR2017-302).

 

4          Confirmation of Minutes

 

Resolution number UH/2020/54

MOVED by Chairperson M Miles, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 21 May 2020, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Minutes of the Upper Harbour Local Board meeting held Thursday, 21 May 2020

 

Note: The open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday, 21 May 2020, are attached at item 11 of the agenda for the information of the board only and were confirmed under item 4 of the agenda.

 

 

12

Panuku and Auckland Transport integrated asset redevelopment programme

 

The Manager Strategic Projects (North and West), Auckland Transport, and the General Manager Assets and Delivery, Panuku Development Auckland, were in attendance via electronic link to support the item.

 

Resolution number UH/2020/55

MOVED by Chairperson M Miles, seconded by Deputy Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)      support in principle the Panuku Development Auckland and Auckland Transport Park and Ride Integrated Development Strategy, subject to the following:

i)            an outline of how “future proofing for imminent strategic transport requirements”, especially relating to future car park requirements at the Albany and Constellation bus stations, can be met given the rapid predicted growth in the Upper Harbour Local Board area

ii)          that consideration be given to the revenue derived from asset disposal being allocated to projects that will benefit services provided at the park and ride facilities within the Upper Harbour Local Board area, or to projects that are in the Auckland Transport Regional Land Transport Plan

iii)         that the local board be involved in the planning assessment of each site and during any proposed developments.

b)      endorse the following properties being utilised as part of an integrated transport orientated development:

i)       Constellation park and ride, located at 62 Parkway Drive, Rosedale

ii)      Albany park and ride, located at 125 McClymonts Road (250 Ōtehā Valley Road), Albany.

c)         note that specified current and future transport operations at the Constellation park and ride and the Albany park and ride will remain in council ownership and continue to be maintained and controlled by Auckland Transport.

d)        forward the resolution to the Finance and Performance Committee for their information.

CARRIED UNANIMOUSLY

 


 

13

Auckland Transport monthly update - June 2020

 

The Elected Member Relationship Manager, Auckland Transport, was in attendance via electronic link to support the item.

A complete list of roads affected by the rollout of the 2019 Speed Management Bylaw was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number UH/2020/56

MOVED by Member N Mayne, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)         receive the monthly update report from Auckland Transport for June 2020.

b)        note that Ridge Road has been omitted from the list of roads affected by the rollout of the 2019 Speed Management Bylaw and should be included as it is a boundary road between the Rodney and Upper Harbour Local Boards.

CARRIED

 

Attachments

a     18 June 2020 Upper Harbour Local Board: Item 13 Auckland Transport monthly update June 2020 - Complete list of roads affected by the 2019 Speed Management Bylaw

 

 

14

Draft Upper Harbour Local Board Plan 2020

 

The Senior Local Board Advisor was in attendance to support the item.

Deputy Chairperson L Whyte left the meeting at 10.34am.

Deputy Chairperson L Whyte returned to the meeting at 10.36am.

 

Resolution number UH/2020/57

MOVED by Chairperson M Miles, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      adopt the draft Upper Harbour Local Board Plan 2020 in Attachment A of the agenda report and the statement of proposal in Attachment B of the agenda report for public consultation using the special consultative procedure.

b)      delegate authority to the Chairperson and/or other nominated member(s) of the Upper Harbour Local Board to approve final changes to the draft Upper Harbour Local Board Plan 2020 and statement of proposal prior to consultation.

c)      delegate authority to the Chairperson and/or other nominated member(s) to approve the type of engagement events to take place, the number of events and the dates of the engagement events during consultation.

d)      delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan:

i)       local board members and Chairperson

ii)      General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

e)      agree to hold an extraordinary meeting of the local board, if required, at a suitable date and time during the weeks of 26 October to 13 November 2020 to adopt the Upper Harbour Local Board Plan 2020.

CARRIED

 

 

15

Additions to the Upper Harbour Local Board 2019-2022 business and community forum meeting schedule

 

Resolution number UH/2020/58

MOVED by Chairperson M Miles, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      approve the following changes to the 2019-2022 Upper Harbour Local Board meeting schedule:

i)       one additional business meeting on Thursday, 9 July 2020 at 9.30am, to be held at the local board office, 30 Kell Drive, Albany village, to accommodate the Emergency Budget 2020/2021 timeframes

ii)      change the July 2020 business meeting date, currently scheduled on Thursday, 16 July 2020, to 23 July 2020, to be held at 9.30am at the local board office, 30 Kell Drive, Albany village, to accommodate the Emergency Budget 2020/2021 timeframes

iii)     two additional community forum meetings at 7pm, to be held at the local board office, 30 Kell Drive, Albany village, on the following dates:

A)     Thursday, 16 July 2020

B)     Thursday, 6 August 2020.

CARRIED

 

Item - 16. Upper Harbour Quick Response round three 2019/2020 grant allocations - has been moved to another part of the document.

 

17

Governance forward work calendar - July 2020 to June 2021

 

Resolution number UH/2020/59

MOVED by Member A Atkinson, seconded by Deputy Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board governance forward work calendar for the period July 2020 to June 2021, as set out in Attachment A to this agenda report.

CARRIED

 

 

18

Record of the Upper Harbour Local Board workshops held on Thursday 28 May and 4 June 2020

 

Resolution number UH/2020/60

MOVED by Member N Mayne, seconded by Chairperson M Miles:  

That the Upper Harbour Local Board:

a)      receive the records of the Upper Harbour Local Board workshops held on Thursday 28 May and 4 June 2020 (refer to Attachments A and B to the agenda report).

CARRIED

 

19

Board members' reports - June 2020

 

Three electronic copy board member reports were provided. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

Resolution number UH/2020/61

MOVED by Deputy Chairperson L Whyte, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      receive the verbal board members’ reports.

b)      receive the electronic copy board member reports.

CARRIED

 

Attachments

a     18 June 2020 Upper Harbour Local Board: Item 19 Board member's reports - Chairperson M Miles

b     18 June 2020 Upper Harbour Local Board: Item 19 Board member's reports - Member A Atkinson

c    18 June 2020 Upper Harbour Local Board: Item 19 Board member's reports - Member N Mayne

 

 

16

Upper Harbour Quick Response round three 2019/2020 grant allocations

 

The Grants Advisor was in attendance via electronic link to support the item.

Member A Atkinson declared an interest in application number QR2017-318 North Harbour BMX Association Incorporated.

Chairperson M Miles declared an interest in application numbers QR2017-303 East Coast Bays and Districts Cricket Club Incorporated, and QR2017-305 North Harbour Softball Association, and took no part in the discussion or voting on the matters.

Deputy Chairperson L Whyte declared an interest in application number QR2017-302 Milford Tennis Club Incorporated, and took no part in the discussion or voting on the matter.

 

Resolution number UH/2020/62

MOVED by Chairperson M Miles, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      agree to fund, part-fund or decline each application received in the Upper Harbour Quick Response Grants round three 2019/2020, listed in the following table:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount allocated

QR2017-327

Greenhithe Community Trust

Community

Towards the purchase of a toy shed and the facilitator costs at Greenhithe Toy Library from August 2020 to July 2021

$9901.60

$3900

QR2017-326

The Auckland King Tides Initiative

Under the umbrella of The Institution of Professional Engineers New Zealand Incorporated

Environment

Towards the installation of water level (tidal) gauges and the design and production of its signage

$2000

0

QR2017-308

Special Olympics Greenhithe

Sport and recreation

Towards the purchase of football and basketball uniforms

$3433.91

$1000

QR2017-315

East Coast Bays Hockey Club

Sport and recreation

Towards the costs of hockey turf, umpire, team subscription, and affiliation fees

$5000

$2000

QR2017-318

The North Harbour BMX Association Incorporated

Sport and recreation

Towards fencing project at Hooton Reserve

$5000

$2000

QR2017-319

Windsor Park Community and Multisport Hub Incorporated

Sport and recreation

Towards clubroom repair, including door replacements and deck

$5000

$2717

QR2017-301

Greenhithe Group Riding for the Disabled Incorporated

Sport and recreation

Contribution towards horse care, including horse farrier, horse feed, and veterinary costs

$5000

$2000

QR2017-304

Sarah Benbow

Under the umbrella of Barfoot and Thompson Greenhithe

Community

Towards Lunar New Year Lantern Festival in February 2021, including portaloo, performers, waste bins, entertainment hire, and prizes

$5000

$1500

QR2017-305

North Harbour Softball Association

Sport and recreation

Towards the delivery of Games Development Programme in the Upper Harbour area, including the project manager's costs, and the purchase of softball gear

$4417.37

$1218

QR2017-323

North Shore Women's Centre

Community

Contribution towards the annual salary for the social worker at North Shore Women's Centre

$2370.20

0

QR2017-325

Whenuapai Air Scouts Group

Community

Towards the costs to replace the fluorescent lights to LED lights at Whenuapai Air Scouts Hall

$1440

$1000

QR2017-310

North Harbour Synchronised Swimming Club

Sport and recreation

Towards the delivery of emergency care training

$1150

$318.25

QR2017-307

North Shore Community Toy Library Incorporated

Community

Towards the purchase of food containers

$1333.77

0

QR2017-309

Epilepsy Association of New Zealand

Community

Contribution towards the purchase of a vehicle

$1000

0

QR2017-313

Hobsonville Hall Society Incorporated

Community

Towards the insurance cost for Hobsonville Hall between December 2020 to December 2021

$3000

$3000

QR2017-316

Whenuapai Ratepayers and Residents Association Incorporated

Community

Towards Whenuapai Family Day on 8 August 2020, including entertainment overheads

$1344.99

$1000

QR2017-322

Youthline Auckland Charitable Trust

Community

Towards Youthline Helpline operations cost

$4000

0

QR2017-317

Living Whenuapai (Previously Whenuapai Restoration Group)

Environment

Towards removal of pine trees at Malcolm Hahn and Waimarie Beach Reserves

$4685.50

0

QR2017-302

Milford Tennis Club Incorporated

Sport and recreation

Towards annual affiliation fee of the club

$3000

0

QR2017-303

East Coast Bays and Districts Cricket Club Incorporated

Sport and recreation

Towards the club treasurer's wages between July and November 2020

$2000

0

QR2017-306

Takapuna District Cricket Club

Sport and recreation

Towards the replacement of an indoor cricket turf and nets

$2000

0

QR2017-311

AFL New Zealand

Sport and recreation

Towards office rent over three months

$1866

$1000

QR2017-312

YMCA North Incorporated

Sport and recreation

Towards playground activity kits and skipping ropes for YMCA North

$967

0

QR2017-314

NorthSport Academy Limited

Sport and recreation

Towards the rental costs between June to August 2020

$5000

0

QR2017-324

Auckland Paraplegic and Physically Disabled Association trading as Parafed Auckland

Sport and recreation

Towards an upgrade of Parafed Auckland's website

$1240

0

Total

 

 

 

$81,150.34

$22,653.25 

 

CARRIED

 

 

 

 

20        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

21

Arts, Community and Events venue partners interim service approach

 

The Programme Coordinator, Arts, Community and Events, was in attendance via electronic link to support the item.

 

Resolution number UH/2020/63

MOVED by Chairperson M Miles, seconded by Deputy Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)      approve interim payments be made to:

i)       Meadowood Community House for $13,738 plus Consumer Price Index (CPI).

b)      note the proposed interim payments to:

i)       Headquarters and Sunderland Lounge for $41,000 plus Consumer Price Index (CPI).

CARRIED

 

 

 

 

11.42am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................