2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
4 Confirmation
of Minutes
No
confirmation of minutes.
5 Petitions
At the close of
the agenda no requests to present petitions had been received.
6 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from
members.
At the close of
the agenda no requests for public input had been received.
7 Deputations
|
7.1 Deputation
- John Tupper on the re-establishment of the "request bus-stop" on
Wellington and Jellicoe Roads.
|
|
Te take mō te
pūrongo
Purpose of the report
1. To
bring a deputation to the Waiheke
Transport Forum on the re-establishment of the "request bus-stop"
on Wellington and Jellicoe Roads.
Whakarāpopototanga matua
Executive summary
2. John
Tupper on behalf of
Robyn Clerk, John Tupper, Judy Johannessen, Simon Taylor and Jo Larkin,
residents of Jellicoe Parade and Wellington Road, is making a presentation to
the Waiheke Transport Forum on the re-establishment of the "request
stop" of the aforementioned streets which has been deleted from the new
bus timetable.
3. The correspondence from the
deputation is included in this agenda report as Attachment A.
|
|
Te
tūtohunga
Recommendation
That the Waiheke
Transport Forum:
a) thank
John Tupper for his attendance and presentation.
|
|
Attachments
a Deputation
- John Tupper - Email................................................... 199
|
8 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that
is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local
authority by resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
9 Forum
Member Reports
10 Consideration
of Extraordinary Items
|
Waiheke
Transport Forum
17 June 2020
|
|
Waiheke
Transport Forum - background and meeting procedures
File No.: CP2020/07570
Te take mō te
pūrongo
Purpose of the report
1. To
provide guidance to members of the Waiheke Transport Forum on the background to
the forum and procedural matters.
Whakarāpopototanga matua
Executive summary
2. At
its meeting on 4 December 2020, the Waiheke Local Board resolved the following:
Resolution
number WHK/2019/219
MOVED by Deputy Chairperson B
Upchurch, seconded by Member R Tucker:
That the Waiheke Local
Board:
a)
establish the Waiheke Transport Forum as a sub-committee of the Waiheke
Local Board for the 2019/2022 term of the local board.
b) appoint
Deputy Chairperson Upchurch and Member Tucker of the Waiheke Local Board to the
Waiheke Transport Forum.
c) appoint the local Station
Commander of the Waiheke Police station ex officio to the Waiheke
Transport Forum.
d) provisionally appoint the
Auckland Transport Local Board Relationship Manager ex officio to the
Waiheke Transport Forum pending the appointment of the proposed Auckland
Transport Operations Manager for Waiheke, upon which the proposed Auckland
Transport Operations Manager for Waiheke shall be appointed ex
officio to the Waiheke Transport Forum as the Auckland Transport
representative.
e)
request Local Board Services staff to implement a recruitment process in 2020
for local community representatives, subject to the board approving the terms
of reference.
3. The
Waiheke Transport Forum will provide advice and input on transport matters and
initiatives which fall within the remit of Auckland Transport for the Waiheke
Local Board area.
4. Officer
support will be provided for the inaugural meeting on the process for election
of the chair and deputy, the size of the quorum, selection of meeting dates and
advance notice of agenda items.
|
Ngā tūtohunga
Recommendation/s
That the Waiheke Transport
Forum:
a) recommend
the schedule of meetings for the Waiheke Transport Forum.
b) approve
the Chair and Deputy Chair of the Waiheke Transport Forum.
|
Horopaki
Context
5. This
report provides procedural information to guide the new members of the Waiheke
Transport Forum (the forum), in deciding on procedural matters.
6. The
forum can consider transport-related actions, improvements, proposals and
initiatives associated with roading, cycling, walking, horse-riding, ferries,
wharves, and coastal matters which fall within the statutory scope of Auckland
Transport. Regional transport initiatives which may have an impact on the
islands and seas of the Waiheke Local Board area can also be considered. A map
of the area under the jurisdiction of the Waiheke Local Board is included in
this report as Attachment A. The forum can also identify and refer actions for
the Waiheke Ten Year Transport Plan and consider strategies for meaningful
community engagement on transport matters. The terms of reference for the forum
are contained in Attachment B.
7. The
forum is mentioned as an action in the signed Memorandum of Understanding which
seeks to extend the boundaries of the working relationship between Auckland
Transport and the Waiheke Local Board. The document, which is attached to this
agenda report as Attachment C, states in paragraph 18:
“AT agrees to support the board by providing an
active representative on the Waiheke Transport Forum and supporting the forum
with timely, active information as required.”
A report on the
first review of the Memorandum of Understanding is included in this agenda
report as Attachment G.
8. The
forum’s transport role is also informed by Essentially Waiheke, the
island’s strategic framework developed with the Waiheke community and
adopted by the board. Essentially Waiheke contains clear aspirations for a
transport network that fits the island’s character and needs. The
relevant section of Essentially Waiheke is included in this agenda report as
Attachment D.
Tātaritanga me ngā
tohutohu
Analysis and advice
9. The
forum is an official subcommittee of the Waiheke Local Board and as such must
use Waiheke Local Board standing orders, a copy of which is attached as
Attachment E. Members should familiarise themselves with standing orders before
the first meeting.
10. The following
persons have been appointed to the forum:
|
Name
|
Position
|
|
Bob Upchurch
|
Board representative - Deputy
Chair Waiheke Local Board
|
|
Robin Tucker
|
Board representative - member
Waiheke Local Board
|
|
Richard La Ville
|
Auckland Transport
representative - Operations Manager Waiheke & Gulf
Islands Airfields
|
|
Sergeant Raymond Matthews
|
New Zealand Police
representative
|
|
Christopher Howard
|
Community representative -
committee member Omiha Welfare and Recreation Society, registered engineer
|
|
Tony King Turner
|
Community representative -
member Cycle Action Waiheke, Friends of McKenzie Reserve, Friends of Te Toki
Reserve, founding trustee Hauraki Gulf Conservation Trust
|
|
Grant Crawford
|
Community representative -
member Waiheke Tourism Forum, Waiheke Coastguard and Commodore Waiheke
Boating Club
|
|
Norm
Robins
|
Community representative -
Member Cycle Action Waiheke and Waiheke Trail Tribe
|
|
Bianca Ranson
|
Community representative -
Tour operator and member of Piritahi Marae Komiti
|
|
Don McKenzie
|
Accessibility Representative -
Board of Blind Foundation for 28 years, Low Vision Education Network, Founder
member Disabled Persons Assembly (1983), NZ Rehabilitation Association
|
Election of Chairperson and Deputy Chairperson
11. The
chairperson and deputy chairperson of the forum will be elected meeting using
System B from Waiheke Local Board standing orders, as cited in clause 1.11.1
page 23. In the interim, the deputy chair of the Waiheke Local Board will
preside. Further advice on procedures for electing the chairperson and deputy
chairperson will be provided at the business meeting on June 17, 2020.
Approval of meeting dates for 2020
12. The previous
forum met on a two-monthly basis at 5pm at the Waiheke Local Board office. The
meeting needs to take place on the first or second week of the month to ensure
that its recommendations can be submitted before the agenda closing date of the
Waiheke Local Board which takes place on the fourth Wednesday of the month. At
the first meeting of the forum, members will be asked to agree on a time and
frequency for forum business meetings.
Establishment of accessibility representative
13. Accessibility
to footpaths, public transport, beaches and ferries is a key challenge on
semi-rural Waiheke Island. A need has been identified for a representative on
the forum to consider transport issues through an
accessibility lens and to advocate for improved public access in the
local board area. The board decided that the position of accessibility
representative will be re-established on the forum, with applications
considered as part general recruitment process. Don McKenzie was the applicant
for the position.
Explanation of procedures affecting forum members
14. The agenda
will close two calendar weeks before the scheduled meeting date.
15. Meetings will
take place at the Waiheke Local Board Office using the standard Waiheke Local
Board open agenda and will be open to members of the public, except when there
is a confidential agenda.
16. An agenda
containing presentations from the public in the deputations section and staff
reports on proposals in the reports section, will be circulated during the week
before the meeting.
17. The
forum may resolve to exclude the public from a meeting. The grounds for
exclusion are those specified in Section 48 of the Local Government Official
Information and Meetings Act 1987 where:
· discussion
in open forum would be likely to result in the disclosure of information for
which good reason for withholding would exist.
· discussion
in open forum would be contrary to the provisions of a specified enactment.
· discussion
in open forum would constitute contempt of court or of the House of Representatives.
· the
exclusion of the public from the whole or the relevant part of the proceedings
of the meeting is necessary to enable the forum to deliberate in private on its
decision or recommendation.
18. Requests to
speak at public forum may be accepted at the discretion of the chair before the
meeting and each speaker may have up to three minutes to present, followed by
questions from forum members.
19. Each
deputation can present for up to 10 minutes, with a maximum of two speakers,
followed by questions from forum members. A proforma is available for those
wishing to submit transport proposals to the forum as a deputation.
20. Under
standing orders, forum members cannot pass a resolution about a deputation, or
public forum item, at the same meeting. However, members can call for
additional information. After each presentation, members will discuss the
benefits and risks of the proposal and can request additional information
through the Relationship Manager (as representative of the Chief Executive) on topics
such as project feasibility, costings, risks, or alignment with existing
programmes. The information will be prepared for the next meeting of the forum
and presented as a report on the agenda.
21. Under the
reports section of the agenda, members will consider transport project reports
requested at previous meetings and can make resolutions to the Waiheke Local
Board recommending specific actions for these projects.
22. The chair may
invite subject matter experts from the council, Auckland Transport, iwi and
other organisations as required to advise on agenda items.
23. A report will
be submitted to the Waiheke Local Board after each forum meeting detailing
matters for investigation and recommendations for approval by the local board.
24. A quorum will
be made up of five members and the chair will have a casting vote.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
25. The forum may
consider transport proposals from the Waiheke community that have potential
positive impacts on carbon emissions and recommend that these be approved by
the board for action or advocacy.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
26. Auckland
Transport, as part of its agreement with the board in a signed Memorandum of
Understanding, supports the re-establishment of the forum. It will be
represented on the forum by Richard La Ville the Waiheke Operations Manager.
27. Agreement has
also been reached that the proposals presented at the forum can contribute to
future updates of Waiheke’s approved Ten Year Transport Plan.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
28. Board members
have indicated support for re-establishing the forum and believe that the
transport forum would provide meaningful community input into transport matters
on Waiheke.
Tauākī whakaaweawe
Māori
Māori impact statement
29. Development
of transport initiatives on Waiheke is an area of interest for mana whenua and
mataawaka. Consequently, minutes of the transport forum will be circulated to
mana whenua representatives and to the Piritahi Marae Komiti.
30. A mana whenua
and/or mataawaka representatives will be invited to attend the transport forum
when matters of interest are on the agenda.
Ngā ritenga
ā-pūtea
Financial implications
31. There is no
budgetary allocation required for the transport forum and the forum has no
delegated authority. Any financial resources required to support approved
recommendations will be approved by the board from existing budgets.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
32. In order to
promote a spirit of openness and transparency, staff will ensure that reports
and community proposals are included on the business meeting agenda which is
published at least one week before the meeting.
Ngā koringa ā-muri
Next steps
33. Members
of the forum to decide upon a meeting schedule for the 2020/22 term, chair and
deputy to provide an agreed structure for the two years ahead. In order to provide continuity with the previous transport forum,
the action tracker from 2019 (Attachment F) and the minutes from the last
meeting of the previous term (Attachment H) have been provided for the
information of members.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Map Waiheke Local Board Area
|
13
|
|
b⇩
|
Terms of Reference
|
15
|
|
c⇩
|
Memorandum of Understanding
|
17
|
|
d⇩
|
Essentially Waiheke - Infrastructure and Services
|
21
|
|
e⇩
|
Waiheke Local Board Standing Orders
|
27
|
|
f⇩
|
Action item report
|
87
|
|
g⇩
|
Review of the Memorandum of Understanding
|
89
|
|
h⇩
|
Waiheke Transport Forum Minutes - October 2019
|
93
|
Ngā kaihaina
Signatories
|
Author
|
Mark Inglis - Local Board Advisor
|
|
Authorisers
|
Louise Mason – General Manager - Local
Board Services
Janine Geddes - Acting Relationship Manager: Aotea /
Great Barrier and Waiheke Local Boards
|
