Agenda of Waiheke Local Board

1 Welcome

Member …………… lead the meeting with a karakia.

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace….good peace.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 27 May 2020, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Hana Blackmore - Ostend Road/Wharf Road bus loop

Whakarāpopototanga matua

Executive summary

1. Hana Blackmore – resident, will be in attendance to speak under Public Forum regarding the Ostend Road/Wharf Road bus loop.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) thank Hana Blackmore – resident, for her attendance.

Attachments

a Public Forum - Hana Blackmore - Ostend Road/Wharf Road bus loop - Email 205

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Councillor's Update June 2020	9

No.	Title	Page
a ⇩	Waiheke Local Board open unconfirmed minutes - 27 May 2020	23

Waiheke Local Board

24 June 2020

Waiheke Quick Response Grant, Round Two 2019/2020 grant allocations

File No.: CP2020/07661

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund, or decline applications received for Waiheke Quick Response Round Two 2019/2020.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Waiheke Quick Response Round Two 2019/2020 (refer Attachment B).

3. The Waiheke Local Board adopted the Grants Programme 2019/2020 on 18 April 2019 (refer Attachment A). The document sets application guidelines for contestable grants submitted to the local board.

4. The local board has set a total community grants budget of $50,000 for the 2019/2020 financial year. A total of $39,360 has been allocated in the previous local grant and quick response rounds. This leaves a total of $10,639 available for allocation in this quick response grant round.

5. Eleven applications were received for Waiheke Quick Response Round tow 2019/2020 and one application has been withdrawn by the applicant. Ten applications for consideration, are requesting a total of $17,579.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) agree to fund, part-fund, or decline each application in Round Two of the Waiheke Quick Response Grants 2019/2020 listed in the following table:

Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
QR2018-201	The Auckland Table Tennis Association Incorporated	Towards the purchase of a table tennis table to be used at the Waiheke club.	$700.00	Eligible
QR2018-202	Waiheke Hope Centre	Towards the community soup kitchen service delivery costs.	$2,000.00	Eligible
QR2018-203	The Artworks Theatre Incorporated	Towards the costs of producing "Remote" a “Waiheke Youth Film Fest” including	$2,080.00	Eligible
QR2018-204	Waiheke Island Playcentre under the umbrella of Te Whānau Tupa Ngātahi o Aotearoa - Playcentre Aotearoa	Towards the wages of a part time cleaner for the early childhood centre.	$1,800.00	Eligible
QR2018-205	Waiheke Community Art Gallery Incorporated	Towards winter exhibitions’ costs including advertising, signs and installation.	$2,000.00	Eligible
QR2018-207	Living Without Violence (Waiheke Network) Incorporated	Towards the costs of delivering the "Family Community Day" event on 26 September 2020.	$2,000.00	Eligible
QR2018-208	Livingwaters Church Assemblies of God.	Towards the purchase of a freezer to be used by the local residents.	$1,999.00	Eligible
QR2018-209	Waiheke Adult Literacy Incorporated	Towards the costs of delivering the "Get Back on Track Through Learning" programmes	$2,000.00	Eligible
QR2018-210	Waiheke Island Toy Library Incorporated	Towards delivery, modification and electrical work of a container to be placed in the Surfdale Hall Car park.	$2,000.00	Eligible
QR2018-216	Youthline Auckland Charitable Trust	Towards a contribution for the Helpline operational costs	$1,000.00	Eligible
Total			$17,579.00

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities, and services that benefit Aucklanders and contribute to the vision of being a world-class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements

9. The Waiheke Local Board adopted their grants programme for 2019/2020 on 18 April 2018 and will operate two quick response and two local grants rounds for this financial year

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

11. The local board has set a total community grants budget of $50,000 for the 2019/2020 financial year. A total of $39,360.00 has been allocated in the previous grant rounds. This leaves a total of $10,639 available for allocation in this quick response grant rounds.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through support of projects that address food production and food waste, support alternative transport methods, support community energy efficiency education and behaviour change, build community resilience, and support tree planting

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. According to the main focus of the application, each one has received input from a subject matter expert from the relevant department. The main focuses are identified as arts, community, events, sport and recreation, environment or heritage.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Waiheke Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17. The board is requested to note that section 48 of the Community Grants Policy states; ‘we will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time’.

18. A summary of each application received through round two of the Waiheke Quick Response 2019/2020 grant round is provided (refer Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

19. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes

20. Three applicants applying to quick response round two, have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

21. The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

22. The local board has set a total community grants budget of $50,000 for the 2019/2020 financial year. A total of $39,360 has been allocated in the previous grant rounds. This leaves a total of $10,639 available for allocation in this quick response grant round.

23. Ten applications were received for Waiheke Quick Response Round Two 2019/2020, requesting a total of $17,579.00.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25. Following the Waiheke Local Board allocating funding for round one of the quick response grants, the grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Waiheke Local Board Grants Programme (Under Separate Cover)
b ⇨	Waiheke Quick Response Round Two 2019/2020 applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Fran Hayton - Principal Grants Advsr & Incentives TL

Authorisers

Marion Davies - Grants and Incentives Manager

Rhonwen Heath - Head of Rates Valuations & Data Mgmt

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

Waiheke Local Board

24 June 2020

Auckland Transport Report - June 2020

File No.: CP2020/08014

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Waiheke Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF) and Community Safety Fund (CSF).

Whakarāpopototanga matua

Executive summary

This report covers:

2. A general summary of operational projects and activities of interest to the board.

3. An update on Auckland Transport projects identified in the Waiheke 10 Year Transport Plan.

4. An update on the board’s Transport Capital Fund and Community Safety Fund.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) Receive the Auckland Transport June 2020 update report.

Horopaki

Context

5. AT is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.

6. This report updates the Waiheke Local Board on Auckland Transport (AT) projects and operations in the local board area, it updates the local board on their advocacy and consultations and includes information on the status of the Local Board Transport Capital Fund and Community Safety Fund.

7. The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

8. The Community Safety Fund was a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

9. A Memorandum of Understanding between the Waiheke Local Board and AT formalises the working relationship between the two entities and commits to working together to achieve agreed goals. AT recognises that Waiheke has clear aspirations for a transport network that fits the island’s particular character and community’s needs, and has appointed a local transport manager to interact with the board and make transport decisions with them that best supports this.

Tātaritanga me ngā tohutohu

Analysis and advice

Update on Auckland Transport operations:

10. The table below has a general summary of projects and activities of interest to the local board with their current status. Please note that:

· All timings are indicative and are subject to change.

· Progress on these projects will be subject to the outcomes from the Emergency Budget 2020/2021.

Activity	Update
Wharves	Kennedy Point Stage 2 (wharf hardstand structure renewal) is complete except for the fendering system which has required a design modification to make it more robust. The wharf bus stop was completed with an intermediate sized shelter installed prior to the successful launch of the new Kennedy Point 501 bus service on 31 May. Matiatia Main Wharf The engineering design to replace the old gangways and pontoon at the northern and southern berths is underway. Updated infrastructure will enable vessels to safely utilize both these berths in future. Matiatia old Wharf An engineering design is underway to reinstall the gangway leading down onto the inner berth pontoon. Pedestrian access to the pontoon is proposed from the seaward side (the wharf head). This will create additional space for passengers and facilitate berthing facilities for the larger ferries. Once complete, this berth will be available as a permanent back-up for the main wharf and for use during installation of the replacement gangways and pontoon on the main wharf. Orapiu Wharf Fresh water is available again at the wharf with the supply and installation of a new borehole pump and replacement piping.
Road Maintenance	This financial year, the AT & Downer Road Maintenance Team have delivered or are programmed to deliver the following renewal activities: · Gordons Rd Pavement Rehabilitation 1.4km (completed) · Chipseal surfacing 15.4km (completed) · Asphalt resurfacing 0.9km (underway) Metaling and grading of Man O’War Bay Rd and Cowes Bay Rd is underway with completion of the loop road expected by the end of June. AT & Downer are currently marking out the preseal, chipseal and asphalt scope of work planned for next financial year (i.e. 1 July 2020 – 30 June 2021).
Streetlighting	Lighting on Waiheke is managed by AT through Northpower. Northpower are the incumbent Vector contractor on the island. Most streetlighting on Waiheke is installed on Vector-owned poles. Waiheke has been retrofitted with LED (Light Emitting Diode) luminaires producing safer light and assisting the Dark Sky status in the east and Dark Sky Community in the west. This change sees lower electricity use and fewer maintenance calls due to the reliability of these LEDs. Streetlights are now capable of being dimmed remotely as they are controllable via the Central Management System (CMS) recently introduced for the entire Auckland region. The Matiatia carpark area has been recently been upgraded to LED as part of the on-going review of the area. LED upgrades were also undertaken at Kennedy Point. AT’s streetlighting policy for Waiheke is that no additional lights are added without first consulting with the Local Board for approval.
Parking Enforcement	Parking enforcement officers are patrolling the island regularly again now as per their schedules and routines prior to the lockdown period. Additional coverage is being provided at Kennedy Point with the introduction of the new 501 bus service.

Update on Auckland Transport projects:

11. This list is initially an update on the projects outlined in the “Waiheke 10 Year Transport Plan: Project Lists draft for consultation June 2019”. The Operations Manager will update this list as projects are delivered and new projects developed.

12. Progress on these projects will be subject to the outcomes from the Emergency Budget 2020/2021.

Activity

Summary

Update

Matiatia landside transport improvements	Development of a strategic business case for the master redevelopment of the Matiatia precinct, including carparking, footpaths, surrounding streets and modal access arrangements	The business case has progressed to the development of a short list of investment options which have been discussed with the Local Board. The next steps are to engage with key stakeholders on the short list followed by public consultation. Feedback from that engagement and consultation will be used in the process to identify/develop a preferred option and configuration.
New bus network routes / timetable	Implementation of the new Waiheke bus network, which includes new routes and timetables	This was largely implemented on 13 October 2019 with all, but one of the six bus routes launched. The network was retained throughout the Covid-19 lockdown. The new bus network was completed on 31 May 2020 with the launching of the Kennedy Point 501 service.
New bus network infrastructure	Provision of infrastructure to support the new Waiheke bus network, which will require new bus stops and the removal of redundant bus stops	The new infrastructure at Kennedy Point is now complete. Additional stops are to be added on Donald Bruce Road, with consultation on four pairs of stops likely in July / August 2020.
New bus network to Kennedy Point	Investigate extension of the new Waiheke bus network, including a service to Kennedy Point	Kennedy Point 501 service launched 31 May 2020.
Kennedy Point improvements 1	Renewal of the sea-wall at Kennedy Point	Complete. See Wharves Kennedy Point update above.
Kennedy Point improvements 2	Provision of additional facility upgrades at Kennedy Point, including lighting improvements	Complete. See Wharves Kennedy Point and Streetlighting update above.
Regulated parking – Belgium St	Modification and upgrade of the bus stops, pedestrian crossings and footpaths on Belgium Street, as well as implementation of regulated parking	The Traffic Control Committee (TCC) has approved the officer recommendations proposed for these various works. Coordination of the works is to be commenced.
CCTV installation - Matiatia	Installation of CCTV units in key locations in the Matiatia precinct and Owhanake	Four new cameras have been installed in the main Matiatia carpark, and three in the Owhanake carpark. These cameras are monitored remotely by Parking Services.
Roadway maintenance - Putiki Rd	Rehabilitation of roadway surfacing on Putiki Road	Complete.
Roadway maintenance - Moa Rd	Rehabilitation of roadway surfacing on Moa Road	AT is waiting on an Auckland Council Healthy Waters project to be completed first before the road pavement rehabilitation can be completed.
Footpath improvement - Church Bay Rd	Realignment and widening of the footpath on Church Bay Road	Complete.
Kerb extensions - Causeway Rd / Shelly Beach Rd	Extension of the kerbs along the Causeway Road / Shelly Beach Road intersection	To be considered in new financial year (1 July 2020 – 30 June 2021).
Pedestrian crossing - Alison Rd	Investigation of a new pedestrian crossing on Alison Road	There is a crossing point with a central island at the intersection with Jellicoe Parade. Further assessment for an additional crossing to be discussed with the Local Board.
Crossing improvement - Sea View Rd	Upgrade of the crossing on Sea View Road to high friction surfacing	Considered for upgrade in new financial year (1 July 2020 – 30 June 2021).
Footpath installation - Sea View Rd	Implementation of a new footpath on Sea View Road (located between Hartley Ave and Onetangi Road)	Complete
Matiatia Renewal 1	Removal of redundant piles and replacement of wooden elements at the old Matiatia wharf	Complete
Matiatia Renewal 2	Upgrade of the gangway lift and installation of steel plates and hydraulics at the new Matiatia wharf	Design underway. See Wharves Matiatia Main Wharf update above.
Matiatia Renewal 3	Refurbishment of existing toilet facilities at Matiatia ferry terminal and provision of additional toilets	Design complete, building consent awarded. Construction on hold pending budget confirmation for new financial year (1 July 2020 – 30 June 2021.
Downtown Ferry Terminal redevelopment 1	Relocation of Pier 3 and 4 at the Downtown Ferry Terminal (city centre) to Queens Wharf West	Stage One of the Downtown Ferry Basin Redevelopment Project will see Pier 3 decommissioned and the creation six new of berths on the western side of Queens Wharf. This is the first step towards a modern, consolidated ferry terminal with improved accessibility, greater operational flexibility and the ability to accommodate increased passenger numbers. The project commenced in mid-2019 and was scheduled to be complete in time for the 2021 America’s Cup. The timeline is currently under review pending an assessment of the impact of COVID-19.
Downtown Ferry Terminal redevelopment 2	Development of a Downtown Infrastructure Development Plan for streetscapes and bus stations near the Downtown Ferry Terminal (city centre)	Stage Two of the Downtown Ferry Basin Redevelopment Project including decommissioning of Pier 4.
Devonport Renewals	Renewal of the Devonport ferry terminal and wharf	Completion due October 2020. Upgrade of 96m of balustrade and handrail on the western side of the ferry terminal building, as well as the replacement of the remaining 40m section of deteriorated timber boardwalk. This renewal will complete the entire boardwalk, balustrade and handrail upgrade on the western side of the ferry terminal.
Maintenance - old Matiatia wharf	Maintenance of the fuel pontoon located at the old Matiatia wharf	Complete
Intersection upgrade - Moa Road / Oceanview Rd	Upgrade of the Moa Road / Oceanview Road intersection to improve road safety and allow for pedestrian access to Little Oneroa	Investigation complete – being considered for detailed design stage.
Cycling facilities - Belgium Street	Provision of cycle facilities on Belgium Street	A concept for painted cycle lanes was initiated but not progressed. Cycle lanes on Belgium Street would require separation due to the number of vehicles during peak. Available budget did not allow for this.
Formalised parking - Donald Bruce Road	Formalising parking on Donald Bruce Road, ensuring no parking off the roadway	Complete
Regulated parking - Putiki Road	Implementation of time restricted parking on Putiki Road	The Resolution for these time restrictions has been approved by the Traffic Control Committee. Currently waiting on signs for installation. The time restrictions are: P30 - 6 spaces P120 – mobility parking 1 space.
Regulated parking - Palm Road	Implementation of time restricted parking on Palm Road	Waiting on approval from the Traffic Control Committee. P180 – mobility parking 1 space.

AT Responses to Resolutions

13. Resolution number WHK/2020/75

That the Waiheke Local Board:

c) request that Auckland Transport reinstates un-booked taxis and SPVs into the keyhole whilst Auckland Transport, in collaboration with the local board, initiates planning for a more enduring solution to the Matiatia Traffic Operation for Summer 20/21 that takes into account the feedback from the public as outlined in the tabled report and the results of the Matiatia Transport Plan public consultation about to be undertaken, and incorporates methods and solutions to resolve identified issues that have been implemented successfully in other locations such as Queenstown.

d) supports retention of infrastructure that will not be able to be replaced prior to the full Matiatia Transport Plan implementation subject to demonstration of satisfactory stormwater drainage considerations.

14. In response to c) above, AT accepts the board’s request to allow taxis and small passenger vehicles back into the keyhole while further discussions take place with AT on a more durable interim solution prior to the implementation of the Matiatia Transport Plan.

15. The improved layout for reduced vehicle access in the keyhole will remain, and AT will amend the parking restrictions under urgency to allow the return of the taxis and small passenger vehicles.

16. In response to d) above, infrastructure installed for the summer traffic trial will remain in the seafront carpark subject to any reconfiguration required and in consultation with the Local Board.

Local Board Transport Capital Fund

17. A summary of the Waiheke Local Board Transport Capital Fund is contained in the table below. The Board as held the majority of its Local Board Transport Capital Fund for the major reorganization of Matiatia and therefore has spent very little of its allocation over the last electoral term.

18. In the coming months the Board will consider improvements around the Matiatia ferry terminal as a result of the outcome of the summer trial and the subsequent plans for Matiatia.

Waiheke Local Board Transport Capital Fund Financial Summary
Total Funds currently available in this political term	$2,323,204
Amount committed to date on projects approved for design and/or construction	$50,000
Remaining Budget left	$2,273,204

19. Progress on these projects will be subject to the outcomes from the Emergency Budget 2020/2021.

Community Safety Fund

20. The local board resolved for Auckland Transport to construct an improved and dedicated pedestrian and cycle facility along Causeway Road. This is project 103 from the Waiheke 10 Year Transport Plan.

Project

Approved funding

Update

The Causeway – from Shelley Beach Rd to the Boating Club

Community Safety Fund (CSF)

· Scheme plan and rough order of cost completed.

· Currently being reviewed by the CSF team before it enters the internal/external consultation process. The Board will be involved in the external consultation process.

· Upon completion of the consultation, it will enter into the detailed design process.

21. Progress on these projects will be subject to the outcomes from the Emergency Budget 2020/2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

23. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Tauākī whakaaweawe Māori

Māori impact statement

26. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

27. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. Auckland Council is currently consulting on its Emergency Budget 2020/2021. We will have more certainty on the impacts to the AT programmes when the budget is adopted in July 2020.

29. AT’s capital and operating budgets will be reduced through this process. Some projects we had planned for 2020/2021 may not be able to be delivered which will be disappointing to communities that we have already engaged with.

30. Both the Community Safety Fund and the Local Board Transport Capital Fund may be impacted by these budget reductions. Therefore, local boards should consider the prioritization of their projects carefully.

31. The only way to mitigate this risk is to clearly communicate the Board’s intentions so staff supporting it may plan ahead and to make the best use of any available funds.

Ngā koringa ā-muri

Next steps

32. Auckland Transport will provide another update report to the local board at their next business meeting.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Richard La Ville, Operations Manager Waiheke & Gulf Islands Airfields

Authorisers

John Strawbridge, Group Manager Parking Services & Compliance

Louise Mason - General Manager - Local Board Services

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

Waiheke Local Board

24 June 2020

Māori Responsiveness Projects 2020

File No.: CP2020/07956

Te take mō te pūrongo

Purpose of the report

1. To approve funding allocations for the Waiheke Local Board’s 2019/2020 Māori Responsiveness work programme.

Whakarāpopototanga matua

Executive summary

2. The Waiheke Local Board has a remaining balance of $10,000 available in its 2019/2020 Māori Responsiveness work programme to respond to key aspirations and priorities for Māori in the local area.

3. Staff have worked with Piritahi Marae and local community organisations to identify three Māori-led projects that each align with Māori responsiveness outcomes specified in the work programme.

4. The three projects recommended for funding are:

· Piritahi Marae – whare kai upgrade

· Hōnonga Roopu - Whāriki Aroha project

· Waiheke High School - Waiheke community of learning’s Matariki Āhuareka event

5. Piritahi Marae is currently upgrading the commercial kitchen in the whare kai to meet health and safety requirements and make the kitchen more workable for users. The marae hosts many community events, hui and tangihanga and caters for up to 1,000 people.

6. Whāriki Aroha is a project to weave ceremonial mats for use during tangihanga at Piritahi Marae. The whāriki or mats will be created by the marae’s weaving group, Te Hōnonga Roopu, in collaboration with expert weavers from Pā Te Aroha during a wānanga at Piritahi Marae from 11-16 August 2020.

7. Matariki Āhuareka is the annual Matariki event for all Waiheke schools and early childhood education centres. The all-day event celebrates Māori arts and culture and includes kapa haka performances by rangatahi and tamariki from each school. It has previously been attended by 800 people.

8. Waiheke High School is hosting this year’s event and has requested funding towards event costs on behalf of the Waiheke community of learning. Due to COVID-19, this year’s event has been postponed until Māori Language Week 14-20 September 2020.

9. Staff recommend that the local board distribute the remaining available funds to all projects identified as they meet the desired outcomes of the work programme line.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) approve the following funding as part of the 2019/2020 Māori Responsiveness work programme:

Group Name	Project Name	Recommended amount
Piritahi marae	Whare kai upgrade	$5,000
Piritahi marae - Hōnonga Roopu	Whāriki Aroha project	$3,000
Waiheke High School	Waiheke community of learning’s Matariki Āhuareka event	$2,000

Horopaki

Context

10. The Waiheke Local Board allocated $15,000 within their 2019/2020 Work Programme for Local Māori Responsiveness, of which $10,000 remains to be allocated.

11. In February 2020, the board granted $5,000 to Waiheke Community Art Gallery for E Tipu E Rea, a rangatahi mentoring project that has been supported by the board for three years and is now in its third and final year of delivery

12. The purpose of Māori Responsiveness is to engage with mana whenua and mataawaka, build strong relationships with Māori in the local area, and identify and respond to the needs and aspirations for local Māori with Māori-led initiatives that support social and economic outcomes.

13. Community Empowerment Unit (CEU) staff scoped Māori-led initiatives on the island during Q3 and Q4. Although COVID-19 impacted on this process, staff are in regular contact with Waiheke’s community organisations and communication continued throughout COVID-19 alert levels 3 and 4.

14. In April, CEU staff approached Piritahi Marae and other community organisations known to be planning Maori-led initiatives that will have positive impact for Māori and the wider community.

15. Organisations were asked to submit a brief proposal describing the initiative and its outcomes for the community, along with information about the target group, who would deliver the project and the proposed project budget. Staff also followed up by phone to discuss each proposal.

16. Three proposals were submitted by Piritahi Marae, Te Hōnonga Roopu, and Waiheke High School (Attachment A). The total amount requested for the three proposals is $18,380.

Tātaritanga me ngā tohutohu

Analysis and advice

Piritahi Marae - Whare Kai

17. Piritahi Marae is located at 53 Tahatai Road and is the only marae on Waiheke Island. It is a community marae, welcoming people of all iwi and cultural backgrounds. It is governed by the Piritahi Marae Trust and is run entirely by volunteers.

18. The marae is a key community and cultural centre for the island, hosting tangihanga, hui and events attended by up to 1500 people. Also onsite is Piritahi Hau Ora, one of the island’s major primary health providers, and Piritahi Childcare Centre.

19. The local board met with Piritahi Marae Komiti on 11 March to better understand the Marae’s strategic plans and priorities, and to discuss how the board can respond to these.

20. At the meeting, the komiti outlined its plans to expand its community services and undertake major improvements, including a new septic tank and upgraded kitchen facilities, to enable the marae to better cater for community education and wellbeing.

21. The marae received a grant from Auckland Council’s Regional Cultural Initiatives Marae Development Fund to complete the improvements. The works will be completed by August 2020.

22. The upgraded commercial kitchen requires new equipment to continue operating at the required health and safety food preparation levels for the Food Safety Bylaw 2019.

23. Piritahi Marae has requested the board provide funding towards the $7,500 cost of purchasing kitchenware items such as a commercial grade conveyor toaster, wall mounted water boiler, kitchen storage and cooking equipment.

24. The local board previously granted $10,000 to Piritahi Marae from the 2018/2019 Māori Responsiveness budget towards the costs of a gas califont water heating system.

25. The Waiheke Local Board Plan 2017 states the local board will support Piritahi Marae to further develop as a local community centre and community agency. Piritahi Marae has stated the Whare Kai project is their current priority towards this objective.

26. The Piritahi Marae hosts significant community events such as Waitangi Day, Matariki and tangihanga and provides kai for up to 1000 people at each event.

27. The whare kai is used for food preparation by community volunteers and professional caterers. The whare kai is also used to train rangatahi in tourism and hospitality skills.

28. Having the whare kai equipped with the necessary kitchenware would improve working and learning conditions for users and would help Piritahi Marae to meet its cultural obligations towards manuhiri (visitors).

29. COVID-19 has highlighted the importance of complying with health and hygiene practices and the new kitchen equipment would assist the marae to meet the requirements of the Food Safety Bylaw 2019.

30. Staff recommend that the local board allocate $5,000 of the available $10,000 budget to Piritahi Marae for the whare kai project. This will enable the marae to purchase priority kitchen equipment and support it to further develop as a community and cultural hub. Partial funding is recommended so that the board has budget available to support all three project proposals that were received.

Whāriki Aroha

31. Whāriki aroha are ceremonial woven mats used to dress the coffin during tangihanga. Whāriki aroha covey dignity and respect towards the deceased, the whānau pani (bereaved family), those in attendance at the tangi, Piritahi Marae and Ngāti Paoa.

32. A wānanga is planned at Piritahi marae from 11 to 16 August 2020, during which rāranga wahine (weavers) will gather, prep and dye korari (flax) to weave whāriki specifically for deceased.

33. Piritahi Marae’s Te Hōnonga Roopu (weaving group) will collaborate with Pā Te Aroha Marae from the Whirinaki region to complete the project.

34. Expert weavers from Pā Te Aroha have taught at annual wānanga at Piritahi Marae over the past 4 years to teach local Waiheke people tikanga and skills associated with rāranga.

35. Te Hōnonga Roopu has requested $4,130 to cover the costs of accommodation, transport, and resources for the wānanga.

36. The Whāriki Aroha project will produce fine woven mats for use during tangihanga. Covering the the tūpāpaku (deceased) with mats is part of the traditional preparation for tangihanga. The whariki are understood to protect and honour the tūpāpaku.

37. Being able to offer whāriki aroha will add an additional way Piritahi Marae can support the whānau of deceased, mana whenua and the wider community.

38. The project is the culmination of 4 years collaboration between Pā Te Aroha rāranga wahine and Waiheke weavers to teach locals the tikanga and skills associated with raranga.

39. Outcomes of the relationship with Pā Te Aroha have included the formation of Piritahi Marae’s Te Hōnonga Roopu (weaving group) who have learnt how to care for, clean and harvest the flax plants, as well as weaving techniques and cultural practices. The roopu have previously collaborated with Pā Te Aroha during Sculpture on the Gulf.

40. Staff recommend that the local board allocate $3,000 of the available $10,000 budget to Te Hōnonga Roopu for the Whāriki Aroha project. Partial funding is recommended so that the board has budget available to support all three projects proposals that were received.

Matariki Āhuareka

41. Waiheke High School’s Piringākau bilingual unit is this year’s host of the annual Waiheke schools combined Matariki celebration. Due to COVID-19, this year’s event has been postponed to Māori Language week 14-20 September, 2020.

42. Matariki Āhuareka is a community event that celebrates ngā toi Māori (Māori arts). The event involves nine Waiheke schools and early childcare education centres, as well as local artists and performers. The highlight of the event is the kapa haka performances by tamariki and rangatahi. In previous years, the event has been attended by up to 800 people.

43. In order to cater for even greater numbers, this year’s event will be held over a whole day in the grounds of Waiheke High School. It will incorporate kapa haka performances, youth artists, waiata, groups, local carvers, weavers, sculptors. Alongside will be a market day with food stalls and activities catering to all age groups.

44. As the host, Waiheke High School has requested $6,750 on behalf of the Waiheke community of learning towards staging and sound hire, event manager fees, advertising and equipment hire.

45. The local board previously granted $2,000 to the community of learning from the 2018/2019 local grants budget towards the purchase of a marquee for the event (previously known as Kotahi Aroha), which is stored at Piritahi Marae.

46. Matariki Āhuareka is a well-attended event that brings a wide cross section of the community together. The stated purpose of the event is to increase collaboration between the Waiheke community of learning and to embody the spirit of whanaungatanga kotahitanga (community connectedness).

47. The event has wide impact, as young people spend weeks preparing for the event and it has been attended by up to 800 people in previous years.

48. The event helps to increase in the visibility of local Māori history and cultural awareness and understanding in the community. In particular, it plays an important role in supporting tamariki, rangatahi and whānau to develop their cultural knowledge and pride.

49. As the Matariki celebration has grown into a large community event, the costs of staging the event have also increased. Organisers are looking for sponsorship and have applied for other grants. The event is not a fundraiser; entry is by koha and any funds raised are allocated to the costs of next year’s event.

50. Compared to the other two proposals, a large community event has a greater risk of being cancelled due to potential for a return to higher COVID-19 alert levels. In addition, a proportion of the Matariki Āhuareka budget is for event management fees, which are a lower priority compared to the other volunteer-led proposals.

51. However, staff still recommend partial funding for this proposal as Matariki is a large and significant event, and funding for regional Matariki events across Auckland has been reduced in 2019/2020 due to COVID-19, making local activations even more important.

52. Staff recommend that the local board allocate $2,000 of the available $10,000 budget to Waiheke High School on behalf of the Waiheke community of learning towards equipment hire for the Matariki Āhuareka event. Partial funding is recommended so that the board has

budget available to support all three projects proposals that were received.

Table one: Summary of groups/projects recommended for funding

Group Name	Project Name	Requested funding	Recommended amount	Outcomes
Piritahi Marae	Whare kai upgrade	$7,500	$5,000	Piritahi Marae can meet health and safety standards, train rangatahi in tourism and hospitality, and meet cultural obligations to visitors.
Piritahi Marae Hōnonga Roopu	Whāriki Aroha project	$4,130	$3,000	Piritahi Marae can support the whānau of deceased, mana whenua and the wider community.
Waiheke High School	Waiheke community of learning’s Matariki Āhuareka event	$6,750	$2,000	Increase in the visibility of local Māori history and cultural awareness and understanding in the community.
Total:		$18,380	$10,000

Tauākī whakaaweawe āhuarangi

Climate impact statement

53. Piritahi Marae is committed to reducing carbon emissions and utilising mātauranga Māori (indigenous knowledge) to mitigate climate change. The marae has installed solar panels and other design features to reduce climate impact and ensure greater resilience.

54. Increasing community connectedness through events plays a role in increasing community resilience.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

55. Ngā Mātārae (Māori Outcomes Department) supports Piritahi Marae to be a sustainable cultural hub for Māori and the wider community.

56. Budget in the Waiheke Local Board’s 2019/2020 Māori Responsiveness work programme is administered by staff from council’s Community Empowerment Unit.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

57. The Waiheke Local Board Plan 2017 outcome five is: “vibrant places for people”. The plan includes the objective of “celebrating and sustaining Māori cultural identity, knowledge and practice” and a key initiative to “support Piritahi Marae to further develop as a local community centre and community agency”.

58. Supporting Piritahi Marae, the Whāriki Aroha project and Matariki Āhuareka helps to meet outcome five by taking an empowered communities approach to supporting Māori-led priorities and initiatives on Waiheke.

Tauākī whakaaweawe Māori

Māori impact statement

59. Eleven per cent of Waiheke Local Board residents identified as Māori in the 2018 census. This is slightly higher than the regional average of 10 per cent.

60. The projects outlined in this report are led by local Māori with the goal of enhancing Māori identity and cultural values. The projects align with the board’s commitment to supporting Māori aspirations and initiatives.

61. Piritahi Marae identified the whare kai project as a priority that will assist the marae to meet its strategic goals.

62. The Piratahi Marae whare kai project, and whāriki aroha project both have specific outcomes for Māori and respond directly to Māori needs on the island. The Matariki Āhuareka event has wider outcomes for Māori to engage and celebrate their own culture, and for the wider Waiheke community to engage and learn about Māori culture.

Ngā ritenga ā-pūtea

Financial implications

63. The 2019/2020 Māori Responsiveness work programme has remaining budget of $10,000 to identify and respond to the needs and aspirations for local Māori with Māori-led initiatives that support social and economic outcomes.

64. Detailed budgets for each of the projects are included in Attachment A.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

65. Should COVID-19 alert levels be raised to level 2 or above, the whare kai upgrade will continue. Whariki Aroha may need to be modified depending on group size restrictions, while Matariki Āhuareka would need to be postponed and a funding extension may need to be approved. There is some evidence that Māori communities are more susceptible to COVID-19 than non-Māori and so this will be taken into account if alert levels were to rise again.

66. If the board decides not to fund the Whariki Aroha project, it may not go ahead or will need to be postponed. Matariki Āhuareka may need to be reduced in scale if it the funding request to the local board is not successful. Both projects are also seeking alternative funding.

Ngā koringa ā-muri

Next steps

67. Staff will prepare funding agreements for the Piritahi Marae Trust and Waiheke High School.

68. Groups will provide accountability reporting as part of their funding agreement that will be presented to the local board following delivery of their projects.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Maori Responsiveness Projects 2020	61

Ngā kaihaina

Signatories

Author

Fiona Gregory – Strategic Broker - Arts, Community and Events

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

Waiheke Local Board

24 June 2020

Draft Waiheke Local Board Plan

File No.: CP2020/07060

Te take mō te pūrongo

Purpose of the report

1. To approve the draft Waiheke Local Board Plan 2020 and statement of proposal for public consultation.

Whakarāpopototanga matua

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption by 31 October of the year following election and uses the special consultative procedure (SCP) to engage with their communities.

3. The consultation period for the SCP will take place from 13 July to 13 August 2020.

4. The draft Waiheke Local Board Plan 2020 has been developed using feedback obtained before COVID-19. There is a risk in approving the draft Waiheke Local Board Plan 2020 for public consultation while the full social and economic effects of COVID-19 on the community are not yet determined.

5. The consultation process will seek the views and aspirations of the public to inform the final plan.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) adopt the draft Waiheke Local Board Plan 2020 in Attachment A and the statement of proposal in Attachment B for public consultation using the special consultative procedure.

b) delegate authority to the Chairperson and/or other nominated member(s) of the Waiheke Local Board to approve final changes to the draft Waiheke Local Board Plan 2020 and statement of proposal.

c) delegate authority to the Chairperson and/or other nominated member(s) to approve the type of engagement events to take place, the number of events and the dates of the engagement events.

d) delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan:

· local board members and chairperson

· General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

· any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

e) approve to hold an extraordinary meeting of the local board, if required, at a suitable date and time during the weeks of 2 November to 13 November 2020 to adopt the Waiheke Local Board Plan 2020.

Horopaki

Context

6. The Local Government (Auckland Council) Act 2009 states that each local board must:

· adopt their local board plan by 31 October of the year following an election

· use the special consultative procedure (SCP) to engage with their communities.

7. Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

8. The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

Timeframes

9. The consultation period for the local board plans was due to be held in June and July 2020. The implementation of COVID-19 alert levels 3 and 4 required a change in the direction of the draft plans to ensure they responded to the effects of COVID-19. Restrictions on public gatherings also required a shift in planning how engagement events could occur. Planning for these took time, which has forced the consultation period to be moved to July and August 2020.

10. Section 83 of the Local Government Act 2002 requires the consultation period to be a minimum of one month. The COVID-19 Response (Further Management Measures) Legislation Act 2020, which came into force on 16 May 2020, permits a council to modify its SCP and conduct a shorter period of consultation than one month (but no less than 7 days).

11. The threshold for a council being able to modify its consultation period under this Act is high. According to the Act, a council can only take a modified approach to “the extent that it is satisfied to do what is necessary or desirable to support measures taken to contain or mitigate the outbreak of COVID-19 or its effects, including, without limitation, by addressing the impacts and consequences of the outbreak for any aspect of the well-being of the community”.

12. While it may be possible to shorten the consultation period, it is important that the community is given a reasonable time of one month to provide feedback on the draft plan in which to indicate their priorities and aspirations.

13. Whilst every effort will be made to adopt the Waiheke Local Board Plan 2020 in October 2020, the unavoidable change to the dates of the consultation period may require a small extension of time. This is to ensure the local board has sufficient time to consider the submissions received.

14. It is recommended that provision be made for an extraordinary meeting to adopt the final plan during the weeks of 2 November to 13 November 2020, should it be required. Adoption of the final plan will be no later than 30 November.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The draft Waiheke Local Board Plan 2020 (refer Attachment A) has been developed by considering:

· previous community engagement, including engagement on the 2017 Local Board Plan, 2018-2028 Long-term Plan and prior annual plans

· the uncertainty of the impact of COVID-19 on Auckland Council’s budget and service levels

· subject matter expert advice from council and other council organisations

· mana whenua and mataawaka views.

16. Targeted consultation was also undertaken in January to April 2020 through various activities with local community groups.

17. The draft Waiheke Local Board Plan 2020 has been developed while the impacts of COVID-19 are not yet fully determined. It is possible that some of the aspirations and desires may need to change as a result.

Key features

18. Key features of the draft Waiheke Local Board Plan 2020 include seven outcomes focused on the following priority areas:

· Sustainable development and liveable places

· A sustainable economy

· Waiheke’s environment is protected, restored and enhanced

· Thriving, strong and engaged communities

· Māori outcomes

· Vibrant places for people

· Transport and infrastructure

Statement of proposal

19. The use of the SCP requires the local board to approve an accompanying statement of proposal (refer Attachment B). This document provides financial context and an outline of how the public can provide input through the SCP.

Engagement plan for the SCP

20. The consultation period will run from 13 July to 13 August 2020.

21. The engagement approach focuses on engagement through digital and online platforms.

22. The COVID-19 alert system has certain restrictions on public gatherings, which has varying implications for consultation under the SCP. Due to the uncertainty of knowing which COVID-19 alert level Aucklanders will be under at the time of the consultation period, it is not possible to confirm all the details of engagement events as part of the engagement plan.

Consultation documentation and translations

23. To support Aucklanders to be able to provide feedback in a way that suits them, information will be provided online and in hard copy.

24. Hard copies and feedback forms will be available at libraries, service centres and local board offices subject to being open, or on request by calling 09 301 0101 or the Waiheke local board office on Waiheke.

25. The draft local board plan will be available to view online at www.akhaveyoursay.nz.

Methods for obtaining feedback

26. Feedback will be gathered through the events described below. These may be subject to change depending on the rules and requirements around COVID-19 alert levels:

· Have Your Say face-to-face engagement events (spoken interaction)

· online submission via www.akhaveyoursay.nz

· written submissions, for example proformas and letters received by post or email

· verbal submission through telephone by calling 09 301 0101 or the Waiheke Local Board office on 09 980 5328

· social media comments which are in scope of the engagement, although people will be encouraged to go to the online form to make a formal submission

· partnerships with community partners to obtain feedback from our diverse communities.

Processing feedback

27. Feedback will be analysed and collated for local board members to consider prior to making decisions on the final local board plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. The draft Waiheke Local Board Plan 2020 reflects the impacts of predicted climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

29. The plan includes a number of specific objectives and initiatives including:

· Development of a Waiheke Climate Resiliency Plan which aligns with the Coastal Compartment Plan and council’s Climate Action Plan (to include elements such as sea level rise, coastal inundation, energy sources, increasing stormwater, food resiliency and water security)

· Continue to deliver wetland and ecological restoration and regeneration projects with key community organisations, schools and other agencies

· Continue to endorse Electric Island Waiheke in its goal to support Waiheke to become fossil fuel free by 2030

· Support community-led programmes that achieve sustainable and low carbon behaviour change and self-sufficiency such as composting, vegetable gardens, renewable energy generation and food waste reduction.

30. The impact on the climate from the process of engagement has been considered. Digital feedback will be encouraged where possible, and printing of hard copies will be limited. The ability to provide feedback from any location reduces the need to travel to a specific location.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. The approval of the draft Waiheke Local Board Plan 2020 for public consultation will provide the local board with feedback on the communities’ aspirations on the direction the local board intends to take. Planning and operational areas of the council have taken part in the development and review of the draft plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. The local board’s views have informed the development of the draft Waiheke Local Board Plan 2020 through a series of workshops from November 2019 to May 2020.

Tauākī whakaaweawe Māori

Māori impact statement

33. In January 2020 a letter was sent to all iwi authorities inviting participation in local board discussions to ensure key messages were captured early in the planning process.

34. The local board met with Piritahi Marae Komiti on 11 March to better understand the Marae’s strategic plans and priorities, and to discuss how the board can respond to these.

35. The local board has also considered existing feedback on several matters from mana whenua.

36. Aspirations and priorities include:

· creating opportunities for effective Māori participation and influence in decision-making.

· supporting the Piritahi Marae in its aspirations to further develop as a local community centre.

· partnering in the development of the Mātiatia Strategic Plan.

37. These views have been incorporated into the draft Waiheke Local Board Plan 2020.

Ngā ritenga ā-pūtea

Financial implications

38. Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plans inform this process.

39. The total engagement budget is $12,000 per local board, which is provided for in the Local Board Services group budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. There is a risk in approving the draft Waiheke Local Board Plan 2020 for public consultation while the full social and economic effects of COVID-19 on the community are not yet determined. The consultation process will seek the views and aspirations of the public to inform the final plan.

Ngā koringa ā-muri

Next steps

41. Following approval, the draft Waiheke Local Board Plan 2020 and statement of proposal will be available for public consultation from 13 July to 13 August 2020.

42. Details of specific engagement events will be finalised as part of this process.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Waiheke Local Board Plan 2020	71
b ⇩	Statement of Proposal	107

Ngā kaihaina

Signatories

Author

Mark Inglis - Local Board Advisor

Authorisers

Louise Mason - General Manager - Local Board Services

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

Waiheke Local Board

24 June 2020

Support for Waiheke Community Swimming Pool

File No.: CP2020/07741

Te take mō te pūrongo

Purpose of the report

1. To approve a grant to the Waiheke Community Pool Society towards the development of the proposed community swimming pool at Te Huruhi School.

2. To formally present the results of the earlier pool feasibility study.

Whakarāpopototanga matua

Executive summary

3. Development of a community swimming pool on Waiheke is a long-held aspiration of the Waiheke community.

4. Most recently the Waiheke Local Board funded a feasibility study looking at three sites where a community pool could be located. The study confirmed that an indoor, heated main and learner pool with associated plant and facilities was technically feasible on all sites at a cost in excess of $10m.

5. It was felt that funding at this level for a pool on Waiheke was unlikely and attention has since turned to a more modest proposal involving redeveloping the existing Te Huruhi School pool into a community pool. This project is being led by the Waiheke Community Pool Society working with Te Huruhi School and the Waiheke Local Board.

6. An initial concept has been developed with indicative ballpark costings suggesting a redevelopment cost of $2m-$3m. A survey of the Waiheke Community undertaken by the pool society gathered 635 responses with 88 percent supporting the proposal.

7. This level of support for the proposal is considered to be sufficient for the Waiheke Local Board to allocate its swimming pool budget to the project.

8. The Waiheke Local Board can also formally accept the previous feasibility study, making it public and providing a resource to assist with the current proposal.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) receive the 2019 Waiheke Island Community Pool Feasibility Study noting that at $10m plus the development costs of a new indoor heated swimming pool on Waiheke are likely to be unaffordable.

b) receive the results of the 2020 Waiheke community pool survey, noting that 88% of the 635 respondents support redevelopment of the Te Huruhi School pool to provide year-round, all day community access to a covered main and learners pool.

c) grant $213,000 from its Swimming Pool Development Fund to the Waiheke Community Pool Society to support community-led redevelopment of the existing Te Huruhi School swimming pool as a community pool at an indicative cost of $2m-$3m.

d) note that at the board’s 13 May 2020 business meeting it passed the following resolution restating the Governing Body approval for a $1m debt funded budget for the swimming pool project and noting that an approved business case will be required to enable this funding to be available to support the Waiheke community pool development.

recommend that the Governing Body acknowledge the approval of $1 million (debt funded at the rate of $100,000 per annum from LDI operating expenditure budget) towards development of a community swimming pool, noting this was approved by the Governing Body in FY16, and this will be required in the next 12–18 months.

e) requests that staff continue to work with the Waiheke Community Pool Society and Te Huruhi School representatives on development of a community pool at Te Huruhi School.

Horopaki

Context

New pool feasibility

9. During 2018 and 2019 the Waiheke Local Board funded work to assess the feasibility of developing a new community pool at Te Huruhi School, where buildings were being removed as part of the school rebuild. The concept envisaged a new pool complex on land which would otherwise be new sportsfields, with the partial loss of fields being compensated for by the creation of an artificial turf field.

10. Initial concept drawings outlined what was proposed and in 2019 a more detailed feasibility study with costings was undertaken. The study investigated indoor and outdoor options, both consisting of a five lane 25m x12.5m lap pool, a 12.5m x 6m learners and children’s pool, changing rooms, plant and admin facilities, all on a 45m x 25m footprint.

11. For completeness this work was expanded to two other sites. Onetangi Sportspark was investigated as an option as the Waiheke Community Pool Society had publicly advocated for a pool on that site. The Council owned land a 6 Belgium St/7Waitai Rd was also investigated as it was potentially available and centrally located.

12. A copy of the feasibility study is included at Attachment C for formal receipt by the Waiheke Local Board. In summary the feasibility study found that:

i. while there were pros and cons to each site, development of a pool on all three sites is technically feasible.

ii. The Onetangi Sportspark site is not as well located for a community pool but would be the easiest development site.

iii. The Belgium Street site is a good central location, but its historical industrial use and limited wastewater disposal area are risks.

iv. The Te Huruhi School site would be the most expensive as it included the proposed artificial turf.

v. Development costs would be between $11.1m-$14m for an indoor pool and between $4.7-$6.2m for an outdoor pool.

vi. A subsidy to support operational cost would be needed under all options ranging from $310,000 for the first year for an indoor pool and dropping to $210,000 by year three, with outdoor pool operating costs being in the order of $165,000 per year.

vii. The feasibility study recommended that a detailed business case for the Belgium St site be undertaken, that the preferred governance and management approach is a charitable trust to own the proposal, and that operation of the pool be by a suitably qualified contractor.

13. The feasibility study was workshopped with the Waiheke Local Board in early July 2019 and a second workshop was held with Waiheke Community Pool Society representatives and representatives from all three Waiheke schools also in attendance in late July 2019.

Redeveloped Te Huruhi Community Pool proposal

14. There was general agreement at the July workshops that the costs proposed by the feasibility study were unaffordable and as a result discussion turned to the option of redeveloping the existing Te Huruhi School pool. Initial work undertaken by the Te Huruhi School principal in discussion with the Waiheke Community Pool Society chair proposed a covered, enlarged and deepened main pool, with a learner’s pool added, on a site fenced off from the school with dedicated community access

15. Since that time further discussions have been held with a range of parties and it was agreed that the Waiheke Community Pool Society would lead on furthering this option, in collaboration with the school.

16. The pool society has recently undertaken a survey of the Waiheke community to ascertain its appetite for this proposal. The survey ran online for 17 days in May/June and was promoted through a variety of channels. The materials included sketches and an outline of what the proposed facility could be like. This material is included at Attachment A.

17. In summary the survey results are:

i. 635 responses were received, 92% of respondents were Waiheke residents.

ii. 88% of respondents agreed with the proposal for a redeveloped community pool available for year round all day community use.

iii. 89% of respondents agreed they would use the facility more if it was enclosed, heated and larger than the current facility with 72% saying they would use it for lane swimming and 59% for community swimming.

iv. 51% of respondents had used the existing Te Huruhi school pool over the last summer. Reasons for not using it included people not knowing the pool was available for community use, poor facilities, and alternatives being available (Tepid Baths, owned pools and swimming in the sea).

18. A copy of the survey findings is included at Attachment B.

19. The Waiheke Local Board has $213,000 in a Swimming Pool Development Fund, set aside to advance a pool on Waiheke. It is proposed that this be provided to the Waiheke Community Pool Society as a grant to enable the society to further advance the Te Huruhi community pool development proposal.

20. The $213,000 swimming pool fund had an initial balance of $300,000 being $100,000 over three years. The difference has been used to prepare the swimming pool feasibility study and as a grant for existing Te Huruhi pool upgrade costs.

Tātaritanga me ngā tohutohu

Analysis and advice

New pool feasibility

21. The feasibility study was undertaken to provide sufficient robust analysis of the realities of a new pool build, including in the event that a considerable pubic funding contribution was sought. This includes the $1m loan facility currently set aside by Auckland Council for use by the Waiheke Local Board in the event a pool proposal is supported by a business case.

22. It is considered that developing a pool on Waiheke at a cost of $11-$14m is unaffordable. Even if the above council funding was approved, this still leaves up to $10m needing to be found from grants, fundraising, commercial sponsorship and philanthropy. While this hasn’t been specifically tested, it is considered unlikely that a community of 9000 people could achieve that goal.

23. Funding for the anticipated operational subsidy of up to $300,000 in the first year would also need to be found. The most likely source of this would be a targeted rate on Waiheke ratepayers. Again, although not specifically tested it is considered unlikely that this would get sufficient support from the 4000 Waiheke ratepayers to be approved.

24. While 6 Belgium St was identified as the preferred site in the feasibility study, it is currently used for other purposes and would need to be approved by Auckland Council for a pool.

25. With the Te Huruhi School rebuild now nearing completion and decisions on sportsfield reinstatement advancing, the window to build a new pool on this site is fast closing. Agreement with the Ministry of Education on a third party lease would also need to be undertaken. While the Ministry has been kept in the loop throughout, no specific lease discussions have commenced.

26. All of these factors support the view that further work on a new indoor pool cannot be justified.

Redeveloped Te Huruhu Community Pool proposal

27. It is considered that a redeveloped Te Huruhi Community Pool would achieve the outcomes sought in the Waiheke Local Board’s Swimming Pool Development Fund. These are increased physical activity, health and wellbeing; improved social connection and quality of life; and safe and easy access to a range of programmes.

28. The suggested price tag for a redeveloped Te Huruhi School pool of $2m-$3m is very much indicative and could well change. However a cost of around one third or less of a new pool certainly seems much more achievable.

29. The just completed Waiheke Community Pool Society survey at Attachment B, provides strong support for this proposal and is considered sufficient for the Waiheke Local Board to allocate its available $213,000 to the pool society as a grant to further develop the proposal. Reporting and use criteria would be associated with the grant proposal and council officers would continue to work with the pool society on this matter and the wider proposal.

30. The grant will enable the pool society to undertake more detailed analysis of the proposal including matters that Auckland Council would need to see addressed if use of Council’s $1m loan facility was to be approved.

31. In 2016 the Waiheke Local Board received Auckland Council Governing Body approval to up to $1m in debt funding to be available over ten years for use towards development of a swimming pool for Waiheke. This would require the local board to allocate $100,000 annually to cover interest on this loan facility. The $213,000 budget currently held by the local board was allocated to support this but not yet used and is hence available for use as a grant.

32. The remaining funding would need to come from grants, fundraising, commercial sponsorship and philanthropy. Operational costs would also need to be established as part of these further investigations and funding options for that identified.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. A redeveloped Te Huruhi community pool is well located between two schools, in the centre of the island and on a (soon to be) main bus route.

34. The proposed pool site is around 30m inland from a steep cliff top subject to erosion by the sea. A geotechnical report prepared as part of preliminary investigations into a new pool recommends that any development be set back by 34m from the cliff edge/ Design and construction will need to reflect this and also address disposal of pool water in a manner that does not compromise land stability.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. Staff from Council’s Parks Sports and Recreation team have been part of the discussions to date and support this proposed initiative. Staff who administer Council’s Facilities Partnership Policy have also been in discussion with representatives from the Waiheke Community Pool Society and are available to provide assistance with the business case that would be required if further council funding is to be made available.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36. Development of a community swimming pool on Waiheke has been an initiative championed and supported by the Waiheke Local Board, most recently by the feasibility study commissioned by the local board. The proposed grant to the pool society demonstrates the local board’s continued prioritisation of this project.

Tauākī whakaaweawe Māori

Māori impact statement

37. The proposal to develop a community swimming pool on Waiheke will benefit all of the Waiheke community, including Maori. No specific engagement with Maori has occurred on the proposal to date. It is anticipated that consultation will be undertaken as part of expected consents processes.

Ngā ritenga ā-pūtea

Financial implications

38. The Waiheke Local Board has $213,000 in a Swimming Pool Development Fund which officers recommend be granted to the Waiheke Community Pool Society to progress development of a community pool at the Te Huruhi school pool site.

39. The $1m debt fund earmarked for potential use to support pool costs requires a business case which meets council’s requirements to be prepared and approved. The local board grant will enable this work to commence, led by the pool society.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. The costs of developing a new swimming pool on Waiheke as identified in the feasibility study are considerable and it is not proposed to be progressed. More detailed analysis of the proposal to redevelop the existing Te Huruhi School pool will clarify both capital and operating costs and enable a decision to be made on next steps.

41. The proposed grant to the Waiheke Community Pool Society is based on confidence that the society can advance the proposal and the grant will be appropriately used. The pool society is considered to be sufficiently stable to achieve this as evidenced by its recent project to heat the pool which they effectively fundraised for and delivered. In addition there are considerable benefits in this project being community-led, including cost savings. Staff will work with the pool society going forward.

42. There is no guarantee as to when or whether the $1m loan facility funding will be approved as this very much depends on the results of the business case and Council’s consideration of funding priorities in due course. Should it not be confirmed, this will mean greater funding from other sources will need to be established. This is anticipated to be part of the business case.

43. Further processes including obtaining a lease from the Ministry of Education to enable pool development will also need to be progressed. The Ministry has already outlined its expectations and these will be progressed as part of the business case.

44. Covid 19 has had an impact on the Council’s borrowing capacity. Any additional borrowing beyond what is budgeted for can have an impact on the Council’s credit rating and subsequently borrowing costs. Hence, any new borrowing requests in the next 12 months will have to be looked at on a case by case basis and approval to borrow will depend on the financial scenario existing at the time of the request.

Ngā koringa ā-muri

Next steps

45. Officers will work with the pool society on the proposal including assisting it to develop the business case that will be needed if the Council’s loan facility is to be accessed. Regular reporting to the Waiheke Local Board is anticipated.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waiheke Community Pool Society Survey Background Concept Design	117
b ⇩	Waiheke Community Pool Survey Evaluation	121
c ⇨	Waiheke Community Pool Feasibility Study July 2019 (Under Separate Cover)

Ngā kaihaina

Signatories

Author	John Nash - Programme Manager,Waiheke & Gulf Islands
Authorisers	Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

Waiheke Local Board

24 June 2020

Approval for five new road names at 306 Sea View Road, Ostend, Waiheke Island (Wawata Estate)

File No.: CP2020/07953

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Waiheke Local Board to name five new private roads, all being commonly owned access lots (COALs), created by way of a subdivision development at 306 Sea View Road, Ostend, Waiheke Island, known as ‘Wawata Estate’.

Whakarāpopototanga matua

Executive summary

2. Auckland Council’s road naming guidelines set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. On behalf of the developer and applicant, Wawata Estate Limited, the agent Hall Surveying Limited, have proposed the road names presented in the tables below for consideration by the Local Board.

4. This report is a re-submission of a road naming application that was deferred by the Waiheke Local Board on 27May 2020, due to formal feedback being required from Paoa Iwi Trust and Ngāti Paoa Trust Board. Both iwi groups commented prior to the May business meeting that they would like to provide input after they had consulted with their Kaahui Kaumaatua. Ngāti Paoa Trust Board responded further with a request that the Waiheke local board defer the decision to allow more time for them to suggest additional names.

5. On 03 June, upon being notified of the Waiheke Local Board deferring their decision at the May business meeting, Council staff contacted Paoa Iwi Trust and Ngāti Paoa Trust Board again for their feedback. On the 11^th June, Ngāti Paoa Trust Board responded, providing five additional road name options for the local board’s consideration.

6. The applicant requests that the local board approve the five preferred road name options listed in Table 1 (below), because they are already using these names to market the development for sale and the names are already shown on all their marketing material, with road signage already installed on the roads. They apologise and state that they misunderstood the road naming process and did not realise that formal approval from the Waiheke Local Board was required; they only received confirmation from LINZ that the names were ‘available for use’ and took this for approval. Hence a formal road naming application is now presented in this report.

7. Any of the 19 proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Mana Whenua were also consulted.

8. The proposed names for the five new private roads (COALs) at 306 Sea View Road, Ostend, Waiheke Island (Wawata Estate) are:

Table One: Wawata Estate Proposed Road Names

Applicant Preferred Names
COAL 1	Maumahara Road
COAL 2	Te Ōhākī Lane
COAL 3	Ipukarea Lane
COAL 4	Pākurakura Way
COAL 5	Waitohu Close
Pool of Alternative Names:
These alternative names can be used for any of five COALS listed above.	Whakarehu Road	Māpihi Maurea Road
	Aronui Lane	Tūturu Lane
	Uki Road	Tānekaha Street
	Pohewa Way	Kōpāpā Close
	Ohia Close

9. Ngāti Paoa Trust Board suggested the following additional options that can be used for any of the five roads at 306 Sea View Road:

· Tamihana Tukere Road

· Haora Tipa Lane

· Hori Pokai Road

· Wiremu Hoete Way

· Rawiri Puhata Lane

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) approve the following names for the five new roads (COALs) at 306 Sea View Road, Ostend, Waiheke Island (known as ‘Wawata Estate’), in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60078303 and SUB60230995):

I) COAL 1: Maumahara Road

II) COAL 2: Te Ōhākī Lane

III) COAL 3: Ipukarea Lane

IV) COAL 4: Pākurakura Way

V) COAL 5: Waitohu Close

Horopaki

Context

10. Resource consent BUN60078303 (subdivision reference number SUB60230995) was issued in January 2018 for a 25-lot rural residential subdivision, including five private roads in the form of Commonly Owned Access Lots (COALs). The development is being marketed as ‘Wawata Estate’.

11. Site and location plans of the development can be found in Attachments A and B respectively.

12. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the five COALs all require road names as they each serve more than five lots.

13. The property at 306 Sea View Road, Waiheke Island has five areas with archaeological features identified. These comprise of pit and terrace complexes and shell midden deposits related to pre-European Maori occupation of the area. Ngāi Tai ki Tāmaki has chosen to suggest some road name options to reference these significant archaeological features.

14. The applicant has already been using their five preferred road name options to market the development for sale and the names are already shown on all their marketing material. Therefore, the applicant requests that the local board kindly approve these five names.

15. Reason why the development has already been marketed with road names:

· In early 2019, the applicant began the road naming process by contacting local iwi for name suggestions for the five new private roads (COALs) to be constructed at the Wawata Estate development.

· In June 2019, Ngāi Tai ki Tāmaki responded with fifteen road name suggestions.

· The applicant then contacted Council and was informed that confirmation from LINZ was also required to ensure the names were available for use and not duplicated or already in use elsewhere before proceeding any further with the road naming process.

· In November 2019, Council staff advised the applicant that LINZ had confirmed the names were available for use and not duplicated anywhere else in the region. A link to Council’s road naming website was sent to the applicant, which included the full road naming process and the requirement for local board approval. However, the applicant misinterpreted the emails from Council and LINZ and thought that the names were already formally approved, even though the emails stated that they had only been checked for duplication and clarity and that more work was required.

· The applicant thus erroneously selected their five preferred names from Ngāi Tai ki Tāmaki’s suggestions and went ahead in marketing the properties for sale under these new road names.

16. Upon realising that approval from the Waiheke Local board was still required, the applicant submitted a completed road naming application to Council officers in March 2020.

17. All nineteen name options have been assessed against the national addressing standards by the subdivision team for both duplication and clarity and were found to be acceptable and available for use.

18. Formal road naming approval for the five new private roads is now sought.

Tātaritanga me ngā tohutohu

Analysis and advice

19. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

20. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area;

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

21. Ngāi Tai ki Tāmaki suggested names to reflect ‘Wawata’, as ‘Wawata Estate’ is the marketing name of the subdivision, which means “to desire earnestly, long for, yearn for, daydream, and aspire”. Names also reference the archaeological sites identified at the development.

22. Fourteen road names have been proposed by Ngāi Tai ki Tāmaki (following the applicant’s consultation with them). Ngāi Tai ki Tāmaki has an ancient footprint in and around the gulf islands spanning back over 1000 years and suggested names that represent their identity within the landscape.

23. The Applicant’s proposed names and meanings, as provided by Ngāi Tai ki Tāmaki (following consultation), are set out in the table below:

Table Two: Wawata Estate Preferred Names and Meanings

Road number	Proposed Name	Meaning (as described by Ngāi Tai ki Tāmaki)
COAL 1	Maumahara Road	Paying homage to the whāriki kōrero, the woven stories of the past, to recollect, to remember, to reminisce. Pronunciation – Mow (the lawn) maa haa raa.
COAL 2	Te Ōhākī Lane	Dying speech, parting wish, last words – the parting words of a chief.
COAL 3	Ipukarea Road	Ancestral home, homeland, native land, inherited land - significant water or geographical feature of a tribe's homeland relating to the tribe's identity and the source of their livelihood.
COAL 4	Pākurakura Way	The colour red, crimson. This word is also associated with the Māori word ‘Uenuku’, which is a Māori ancestor of significance, whose residence is in the red clouds of the eastern and western sky; and is also in the rainbow.
COAL 5	Waitohu Close	To mark, signify, indication of significance. Noting the nearby archaeological site.

24. The Applicant has also provided a pool of names that can be use as alternatives at Wawata Estate:

Table Three: Wawata Estate Pool of Alternative Names

Pool of alternatives	Meaning (as described by Ngāi Tai ki Tāmaki)
Whakarehu Road	To dream, to see in a dream.
Aronui Lane	To be agreeable, take notice of, inclination, desire.
Uki Road	Of ancient times.
Pohewa Way	To imagine, dream up.
Ohia Close	To long for, desire.
Māpihi Maurea Road	Object of affection, treasure.
Tūturu Lane	Authentic, real, original.
Tānekaha Street	Native tree of the forests on Waiheke.
Kōpāpā Close	Confined to a small space.

25. Ngati Paoa Trust Board has proposed names of Ngati Paoa Tupuna that played a significant role in achieving kaitiakitanga status on Waiheke Island.

26. The additional names and meanings suggested by Ngāti Paoa Trust Board are in the table below:

Table Four: Additional names and meanings suggested by Ngāti Paoa Trust Board.

Name	Meaning (as described by Ngāti Whātua o Kaipara)
Tamihana Tukere Road	Ngati Paoa Chief. Tamihana is the maori word for Thompson – very appropriate to the whenua.
Haora Tipa Lane	The Ngati Paoa War Chief and landowner of whenua at Whakanewha on Waiheke Island.
Hori Pokai Road	A principal chief of the Ngati Paoa tribe of Waiheke and significant land owner on Waiheke Island.
Wiremu Hoete Way	Wiremu Hoete was a scholar, and his account of mana (authority or status) and tapu (sacred or under religious restriction) was recorded in a manuscript.
Rawiri Puhata Lane	Descendant of the Te Uri Karaka hapu who is interred at Te Huruhi Urupa, Te Huruhi Bay, along with others of his whanau.

27. All nineteen name options listed in the tables above are acceptable for use, having been re-assessed by the Council Subdivision team to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region, therefore it is up to the local board to decide upon the suitability of the names within the local context.

28. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use and not duplicated elsewhere in the region.

29. The road types are acceptable for the new private roads, suiting the form and layout of the roads, as per the Auckland Council Road Naming Guidelines.

30. Mana whenua were consulted in line with agreed processes and requirements – see the ‘Māori Impact Statement’ section of this report for more details.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

34. The naming of roads is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity. To aid Local Board decision making, the ‘Auckland Council Road Naming Guidelines’ includes:

· The Objective of recognising ancestral linkages to areas of land by engagement with mana whenua and the allocation of road names as appropriate, as well as the Principle that Māori road names are actively encouraged, and;

· An agreed process to enable mana whenua to provide timely feedback on all proposed road names in a manner they consider appropriate.

35. Ngāi Tai ki Tāmaki originally suggested fifteen road name options: one was a duplicate and not acceptable for use, but the remaining fourteen names have been included in the applicant’s proposal, as detailed in this report.

36. Ngati Paoa Trust Board also suggested five road name options which have been included in this report (see paragraph 8 and Table Four).

37. No other iwi objected or suggested any other road name options.

Ngā ritenga ā-pūtea

Financial implications

38. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

40. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by local councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	161
b ⇩	Location Plan	163

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

Waiheke Local Board

24 June 2020

Arts, Community and Events - venue partners interim service approach

File No.: CP2020/08304

Te take mō te pūrongo

Purpose of the report

1. To seek approval for an interim service approach for Arts Community and Events venue partners for 1 July 2020 to 30 September 2020.

Whakarāpopototanga matua

Executive summary

2. More than half of the Arts Community and Events (ACE) venues portfolio is managed by 122 partners.

3. Fifty-five of these partners (including two Waiheke partners) have contracts and funding agreements that expire on 30 June 2020.

4. Key concerns for these partners are:

· the council’s expectation of service delivery from 1 July 2020

· levels of activity they should be delivering

· funding availability

· their responsibilities as employers.

5. The recommended approach is, firstly, a clarification that services should continue from 1 July 2020 to 30 September 2020.

6. Secondly, it is to ensure a sustained level of service from the ACE venues portfolio while Emergency Budget deliberation is underway.

7. Finally, it is to provide a pro rata interim payment (12 weeks of the annual amount) covering the first quarter of FY 2020/2021, to ensure the above can be delivered.

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) approve interim payments be made to:

i) Artworks Theatre for $2,810 plus Consumer Price Index adjustment from the Asset Based Services budget.

ii) Waiheke Community Art Gallery for $2,810 plus Consumer Price Index adjustment from the Asset Based Services budget

Horopaki

Context

8. Auckland Council provides spaces in the community where all Aucklanders can come together to do things that interest them, stretch themselves, have fun, participate, connect, interact, discover new things and learn about each other.

9. There is an Arts Community and Events (ACE) venue in almost every neighbourhood across Auckland, and the ACE team ensures this diverse portfolio – including community centres, community art galleries, theatres and both rural and urban community halls – is delivering for local communities.

10. This portfolio contains more than 240 ACE Venues with 122 partners managing over half of these on behalf of the council.

11. These partnerships are managed with a variety of contracts and agreements in place and funding of over $8m per annum, in addition to in-kind support and resources, including asset provision.

12. To help protect Aucklanders during the COVID-19 response, Auckland Council made the decision to temporarily close the Arts, Community and Events venues including community centres, community art galleries, theatres and venues for hire and to support its partners to do the same.

Partner insights

13. Staff have continued to be in close contact with ACE venue partners through all Alert Levels to answer queries where possible and offer support to their decision-making where appropriate, including:

· varying contracts to explicitly relieve them of responsibilities under their contracts and funding agreements, as they could not deliver their service under Alert Level Four or Three

· prioritising final contract payments due in Q3 and Q4 of the current financial year

· supporting the reopening of venues at Alert Level Two, including implications of group and capacity restrictions.

14. Staff surveyed ACE venue partners during this time to gather insights on the impacts of COVID-19. Key considerations for partners were:

· financial security, including uncertainty of funding that might be available in FY 2020/2021

· concern about their ability to continue to pay staff and deliver expected services and programmes to their local communities.

15. Fifty-five of these 122 partners have contracts and funding agreements that expire on 30 June 2020.

16. From survey results and subsequent conversations with partners, the key concerns are as follows.

· Are they expected to open and deliver services from 1 July 2020?

· What level of service should they be delivering?

· What funding is available for them to continue to deliver services?

· Concerns regarding their responsibilities as employers.

17. While our ACE venue partners are aware that the Emergency Budget consultation and deliberation is underway, a number have notified us that without an arrangement they may have to suspend services until the Emergency Budget is adopted and implemented in August 2020.

18. Staff are also aware of concerns raised by local board members and these were discussed in workshops when ACE staff visited local boards to discuss facility reopening plans over the last month.

Tātaritanga me ngā tohutohu

Analysis and advice

Interim service delivery support

19. The recommended approach is to clarify that services should continue from 1 July 2020 to 30 September 2020, ensuring a sustained level of service from the ACE venues portfolio while Emergency Budget deliberation is happening.

20. In consultation with Auckland Council’s Commercial & Finance and Legal departments, staff have determined that the best approach to both sustain service and to address the level of uncertainty that exists with ACE venue partners is to provide interim funding covering the first quarter of FY 2020/2021.

21. To do this will require a pro rata interim payment (12 weeks of the annual amount).

22. Interim funding will enable ACE venue partners to operate throughout July, August and September. In August 2020, after local boards approve their work programmes staff will make contract/grant payments to for the balance of approved funding to partners for the remaining quarters of FY 2020/2021.

23. For the Waiheke Local Board area the partnership under consideration is:

ACE venue partner

Interim payment

amount

Annual contract amount

Funding mechanism

Expiry

Budget source

Key relationship holder

Artworks Theatre

$2,810

$11,240.00

FA*

FY20

ABS opex

Arts and Culture

Waiheke Community Art Gallery

$2,810

$11,240.00

FA*

FY20

ABS opex

Arts and Culture

*FA – Funding agreement

24. Staff are aware of the concerns this uncertainty is causing ACE venue partners and have advised them in writing that this approach will be brought to local boards as governors of local facilities and locally funded services.

25. This approach requires a commitment to advance funding for the first quarter of FY 2020/2021 ahead of the Emergency Budget approval and decisions to finalise local board work programmes for FY 2020/2021.

26. Options for consideration by the board are:

Option

Option one

Option two

Recommended Approach

Option three

Description

Defer funding decision until the Emergency Budget is confirmed

Allocate interim partial payment

Allocate full pro rata 12 weeks payment

Action

No interim payment is made

A payment of less than pro rata amount is made at a later date

An interim payment can be made early July

Implications

· Possible suspension of services

· Risk of these partners not being able to reopen

· Negotiations on level of service and new Key Performance Indicators would need to be entered into for the first quarter

· New contracts generated and agreed

· Neither Auckland Council nor ACE venue partners have resources or time to manage this

· Service is sustained at current level – doors remain open

· The impact of different funding scenarios can then be workshopped with board and partners as the Emergency Budget is considered

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. ACE venues can have a positive climate impact as they enable people to connect, participate and recreate locally without having to travel long distances. They help foster a sense of community and contribute positively to people’s views of where they live.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. Auckland Council provides fair, easy and affordable access to safe and welcoming venues through the Arts, Community and Events department of the Customer and Community Directorate.

29. The Community Places and Arts and Culture units manage the relationship and contracts with ACE venue partners.

30. Subject to the outcome of this decision, staff will work with Community Facilities to manage implications for council-owned assets.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. A number of local board workshops were conducted through May and early June 2020 on the Auckland Council approach to COVID-19 Level 2 and the phased reopening of local community facilities.

32. During these workshops local boards:

· were informed that the majority of ACE venue partners reopened promptly at Level Two

· expressed an interest in the status of ACE venue partner delivery and FY2020/2021 funding

· considered additional funds due to marked loss in revenue from classes and bookings.

Tauākī whakaaweawe Māori

Māori impact statement

33. Art Community and Events venues support diverse, equitable, and affordable access to spaces to all Aucklanders, including Māori.

34. Programming through Arts Community and Events venues supports Māori outcomes, and showcases work from Māori content creators and artists.

Ngā ritenga ā-pūtea

Financial implications

35. This approach requires a total commitment of $5,620 from the Waiheke Local Boards Asset Based Services opex funding in advance of the Emergency Budget approval and decisions to finalise local board work programmes for FY 2020/2021.

36. This total amount will not be available for reallocation in future FY 2020/2021 decision making.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. Risks associated with this decision and mitigations are:

Risk	Mitigation
A decision could preempt significant budgetary decisions	This is an interim approach, consistent with the council’s managed provision in this portfolio
The recommended approach may not provide sufficient surety for partners	Staff will communicate with partners and inform them of the Emergency Budget consultation process

Ngā koringa ā-muri

Next steps

38. Subject to local board approval, staff will organise agreements and payments to partners no later than mid-July 2020.

39. Staff will continue to work with these partners to assess the impact of different funding scenarios, if any, to funding levels, service delivery, outcome areas, or key performance indicators for the remainder of FY 2020/2021. This will inform discussions on local board work programmes once the Emergency Budget has been approved.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Kat Teirney - Team Leader – Community Facilities, South

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

Waiheke Local Board

24 June 2020

Addition to the 2019-2022 Waiheke Local Board meeting schedule

File No.: CP2020/07602

Te take mō te pūrongo

Purpose of the report

1. To seek approval for 8 July 2020 to be added to the 2019-2022 Waiheke Local Board meeting schedule in order to accommodate changes to the Emergency Budget 2020/2021 timeframes.

Whakarāpopototanga matua

Executive summary

2. Due to the consequences of the COVID-19 pandemic, Auckland Council is consulting Aucklanders on further matters for the Emergency Budget 2020/2021. This significantly changes the process set out for the annual plan this year.

3. The local board is being asked to approve 8 July 2020 as an addition to the Waiheke Local Board meeting schedule to receive feedback from the Emergency Budget 2020/2021 consultation and provide input to the Governing Body. This will enable the modified Emergency Budget 2020/2021 timeframes to be met.

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) Approve the addition of 8 July 2020 to the 2019-2022 Waiheke Local Board meeting schedule to accommodate the Emergency Budget 2020/2021 timeframes as follows:

5.15pm, 8 July 2020, Waiheke Local Board office, 10 Belgium Street, Waiheke

Horopaki

Context

4. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

5. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

6. The Waiheke Local Board adopted its 2019-2022 business meeting schedule at its 4 December 2019 business meeting.

7. Due to the consequences of the COVID-19 pandemic, Auckland Council is consulting Aucklanders on further matters for the Emergency Budget 2020/2021. This significantly changes the process set out for the annual plan this year.

8. To allow local boards to receive feedback from Aucklanders in their local board area on the proposed Emergency Budget, and to provide input to the Governing Body, it is recommended that an additional or extraordinary business meeting be held between 6 to 10 July.

9. To ensure the Emergency Budget can be adopted by the Governing Body on 30 July it is recommended that an additional or extraordinary business meeting be held between 20 to 24 July to adopt the Local Board Agreement.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The local board has two choices:

i) Add the meeting as an addition to the meeting schedule.

ii) Add the meeting as an extraordinary meeting.

11. For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2020/2021 timeframes change again, or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled anyway.

12. For option two, only the specific topic Emergency Budget 2020/2021 may be considered for which the meeting is being held. No other policies or plans could be considered at this meeting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. This report requests the local board’s decision to schedule an additional meeting and consider whether to approve it as an extraordinary meeting or an addition to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

16. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

17. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18. If the local board decides not to add this business meeting to their schedule this will cause a delay to the Emergency Budget 2020/2021 process, which would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the Emergency Budget.

Ngā koringa ā-muri

Next steps

19. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Dileeka Senewiratne - Democracy Advisor Waiheke Local Board

Authorisers

Louise Mason - General Manager - Local Board Services

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

Chairperson	Cath Handley
Deputy Chairperson	Bob Upchurch
Members	Kylee Matthews
	Robin Tucker
	Paul Walden

Author	Dileeka Senewiratne - Democracy Advisor Waiheke Local Board
Authoriser	Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards