Waiheke Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Local Board Office, 10 Belgium Street, Ostend, Waiheke on Wednesday, 24 June 2020 at 5.18pm.

 

present

 

Chairperson

Cath Handley

 

Deputy Chairperson

Bob Upchurch

 

Members

Kylee Matthews

 

 

Robin Tucker

 

 

Paul Walden

 

 

APOLOGIES

 

Councillor

Pippa Coom

 

 

 


Waiheke Local Board

24 June 2020

 

 

 

1          Welcome

 

Members opened the meeting with a karakia.

 

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

 

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WHK/2020/89

MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch:  

That the Waiheke Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 27 May 2020, as  true and correct record, subject to the following change made to item 17, Auckland Transport Report - May 2020 for resolution e) to read as follows:

That the Waiheke Local Board:

e)         acknowledge that the patronage measured on the Ostend/Wharf Road loop             during its trial, is far below that which would be required for a public bus             route   and support Auckland Transport’s decision to remove this loop from             the Waiheke bus network

A division was called for, voting on which was as follows:

For

Chairperson C Handley

Deputy Chairperson B Upchurch

Against

Member K Matthews

Member R Tucker

Member P Walden

Abstained

 

The motion was declared lost by 2 votes to 3.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Public Forum - Hana Blackmore -  Ostend Road/Wharf Road bus loop

 

A document was tabled for this item. A copy has been placed on the official minutes and

is available on the Auckland Council website as a minute attachment.

 

Resolution number WHK/2020/90

MOVED by Chairperson C Handley, seconded by Member K Matthews:  

That the Waiheke Local Board:

a)      thank Hana Blackmore for her attendance.

CARRIED

 

Attachments

a     24 June 20 - Waiheke Local Board Business Meeting - Item 9.1 Public Forum - Hana Blackmore -  Ostend Road/Wharf Road bus loop

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Councillor's Update

 

Resolution number WHK/2020/91

MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch:  

That the Waiheke Local Board:

a)         receive Waitemata and Gulf Ward Councillor, Pippa Coom’s update.

CARRIED

 

 

12

Minutes of the Waiheke Local Board meeting held Wednesday, 27 May 2020

 

Resolution number WHK/2020/92

MOVED by Chairperson C Handley, seconded by Deputy Chairperson B Upchurch:  

That the Waiheke Local Board:

a)      note that the open unconfirmed minutes of the Waiheke Local Board meeting held on Wednesday, 27 May 2020 are attached at item 12 of the agenda for the information of the board only and will be confirmed under item 4 of the agenda.

CARRIED

 

 

13

Waiheke Quick Response Grant, Round Two 2019/2020 grant allocations

 

Resolution number WHK/2020/93

MOVED by Member R Tucker, seconded by Deputy Chairperson B Upchurch:  

That the Waiheke Local Board:

a)      agree to fund, part-fund, or decline each application in Round Two of the Waiheke Quick Response Grants 2019/2020 listed in the following table:

Application ID

Organisation

Requesting funding for

Amount requested

Amount Approved

QR2018-201

The Auckland Table Tennis Association Incorporated

Towards the purchase of a table tennis table to be used at the Waiheke club.

$700.00

Round over-subscribed

QR2018-202

Waiheke Hope Centre

Towards the community soup kitchen service delivery costs.

$2,000.00

$2,000.00

QR2018-203

The Artworks Theatre Incorporated

Towards the costs of producing "Remote" a “Waiheke Youth Film Fest” including

$2,080.00

$1,639.00

QR2018-204

Waiheke Island Playcentre

under the umbrella of Te Whānau Tupa Ngātahi o Aotearoa - Playcentre Aotearoa

Towards the wages of a part time cleaner for the early childhood centre.

$1,800.00

$1,000.00

QR2018-205

Waiheke Community Art Gallery Incorporated

Towards winter exhibitions’ costs including advertising, signs and installation.

$2,000.00

$1,500.00

QR2018-207

Living Without Violence (Waiheke Network) Incorporated

Towards the costs of delivering the "Family Community Day" event on 26 September 2020.

$2,000.00

$2,000.00

QR2018-208

Livingwaters Church Assemblies of God.

Towards the purchase of a freezer to be used by the local residents.

$1,999.00

$2,000.00 (Gifted by Ngati Paoa Trust Board)

QR2018-209

Waiheke Adult Literacy Incorporated

Towards the costs of delivering the "Get Back on Track Through Learning" programmes

$2,000.00

$2,000.00

QR2018-210

Waiheke Island Toy Library Incorporated

Towards delivery, modification and electrical work of a container to be placed in the Surfdale Hall Car park.

$2,000.00

Round over-subscribed

QR2018-216

Youthline Auckland Charitable Trust

Towards a contribution for the Helpline operational costs

$1,000.00

$500.00

Total

 

 

$17,579.00

 $10,639.00

 

CARRIED

 

 

14

Auckland Transport Report - June 2020

 

A document was tabled for this item. A copy has been placed on the official minutes and

is available on the Auckland Council website as a minute attachment.

 

Resolution number WHK/2020/94

MOVED by Member R Tucker, seconded by Deputy Chairperson B Upchurch: 

That the Waiheke Local Board:

a)         receive the Auckland Transport June 2020 update report.

CARRIED

 

Resolution number WHK/2020/95

MOVED by Member R Tucker, seconded by Deputy Chairperson B Upchurch: 

That the Waiheke Local Board:

b)         support the tabled proposed interim layout plan for the return of unbooked             taxis and small passenger service vehicles to the keyhole noting that this can             be implemented once signage is in place and pending Auckland Transport              amending parking restrictions under urgency as proposed.

c)         request that Auckland Transport remove the northern side of the bus layover             area near the Harbourmasters and return this to car parking and report on the             continued value of the southern side of the bus layover area, along with             options for alternatives.

CARRIED

A division was called for, voting on which was as follows:

For

Chairperson C Handley

Member K Matthews

Member R Tucker

Deputy Chairperson B Upchurch

Against

Member P Walden

Abstained

 

The motion was declared carried by 4 votes to 1.

 

 

Resolution number WHK/2020/96

MOVED by Member R Tucker, seconded by Deputy Chairperson B Upchurch:   

That the Waiheke Local Board:

d)       confirm that the vacant ex car rentals buildings behind the Harbourmasters building are expected to be demolished by the end of July and that Auckland Transport will return this land to paid public parking immediately after works are completed.

e)      confirm its expectation that its existing Local Transport Capital Fund accumulated to $2m over recent years and was formally allocated to support implementation of the Mātiatia Plan which is the board’s No.1 priority project and its One Local Initiative and that it be retained for this purpose.

f)       request Auckland Transport to return the P30 parks in row 5 at Mātiatia to 24 hour car parks.

g)      commend Richard La Ville for the in-depth report and Auckland Transport’s achievements during the period. 

CARRIED

 

Attachments

a     24 June 20 Waiheke Local Board Business Meeting Item 16 - Auckland Transport Report - Proposed Matiatia Layout document

 

 

15

Māori Responsiveness Projects 2020

 

Resolution number WHK/2020/97

MOVED by Chairperson C Handley, seconded by Member P Walden:  

That the Waiheke Local Board:

a)      approve the following funding as part of the 2019/2020 Māori Responsiveness work programme:

CARRIED

Group Name

Project Name

Recommended amount

Piritahi marae

Whare kai upgrade

$5,000

Piritahi marae - Hōnonga Roopu

Whāriki Aroha project

$3,000

Waiheke High School

Waiheke community of learning’s Matariki Āhuareka event

$2,000

 

 

 

 

16

Draft Waiheke Local Board Plan

 

Resolution number WHK/2020/98

MOVED by Member R Tucker, seconded by Member K Matthews:  

That the Waiheke Local Board:

a)      adopt the draft Waiheke Local Board Plan 2020 in Attachment A and the statement of proposal in Attachment B for public consultation using the special consultative procedure.

b)      delegate authority to the Chairperson and/or other nominated member(s) of the Waiheke Local Board to approve final changes to the draft Waiheke Local Board Plan 2020 and statement of proposal.

c)      delegate authority to the Chairperson and/or other nominated member(s) to approve the type of engagement events to take place, the number of events and the dates of the engagement events.

d)      delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the local board plan:

·   local board members and chairperson

·   General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

·   any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer.

e)      approve to hold an extraordinary meeting of the local board, if required, at a suitable date and time during the weeks of 2 November to 13 November 2020 to adopt the Waiheke Local Board Plan 2020.

CARRIED

 

Note:  Member Paul Walden left the meeting at 6.24pm and re-entered the meeting at 6.26pm

 

17

Support for Waiheke Community Swimming Pool

 

Resolution number WHK/2020/99

MOVED by Member P Walden, seconded by Deputy Chairperson B Upchurch:  

That the Waiheke Local Board:

a)      acknowledge the Waiheke Community Pool Society and the Te Huruhi School Board of Trustees for their collaboration and willingness to support this community project.

b)      receive the 2019 Waiheke Island Community Pool Feasibility Study noting that at $10m plus the development costs of a new indoor heated swimming pool on Waiheke are likely to be unaffordable.

c)      receive the results of the 2020 Waiheke community pool survey, noting that 88% of the 635 respondents support redevelopment of the Te Huruhi School pool to provide year-round, all day community access to a covered main and learners pool.

d)      grant $213,000 from its Swimming Pool Development Fund to the Waiheke Community Pool Society to support community-led redevelopment of the existing Te Huruhi School swimming pool as a community pool at an indicative cost of $2m-$3m.

e)      note that at the board’s 13 May 2020 business meeting it passed the following resolution restating the Governing Body approval for a $1m debt funded budget for the swimming pool project and noting that an approved business case will be required to enable this funding to be available to support the Waiheke community pool development.

recommend that the Governing Body acknowledge the approval of $1 million  (debt funded at the rate of $100,000 per annum from LDI operating expenditure budget) towards development of a community swimming pool, noting this was approved by the Governing Body in FY16, and this will be required in the next 12–18 months.

f)       requests that staff continue to work with the Waiheke Community Pool Society and Te Huruhi School representatives on development of a community pool at Te Huruhi School.

CARRIED

 

 

18

Local board feedback on Plan Change 22 and Plan Modification 12.

 

Resolution number WHK/2020/100

MOVED by Chairperson C Handley, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      note the resolutions of the board dated 27 May 2020 as follows: 

          That the Waiheke Local Board:

a)     support the Mana Whenua and Heritage New Zealand in their submissions with respect to Plan Change 22 and Plan modification 12.

b)     delegate Chairperson Cath Handley to represent local board views at a hearing on the plan change.

b)       note that Rangihoua Reserve/Onetangi Sports Park (MHS 4 – Te Rangihoua – Te Putiki o Kahumatamo moe) is the primary recreational reserve on Waiheke Island.

 

c)           note the board are undertaking a reserve management plan for Rangihoua Reserve/Onetangi Sports Park which will contemplate the activities that may require further consenting across the reserve.

CARRIED

 

 

19

Approval for five new road names at 306 Sea View Road, Ostend, Waiheke Island (Wawata Estate)

 

Resolution number WHK/2020/101

MOVED by Chairperson C Handley, seconded by Member R Tucker:   

That the Waiheke Local Board:

a)        thank Ngāti Paoa and Ngāi Tai ki Tāmaki for their generous gifts of names for     use in the Wawata development.

 

b)        approve these names as gifted as Taonga by Ngati Paoa Trust Board;

a.    Tamihana

b.    Tukere

c.    Tipa

d.    Hoete

e.    Puhata

CARRIED

 

 

20

Parks Strategic fund allocation

 

Resolution number WHK/2020/102

MOVED by Member P Walden, seconded by Member R Tucker:  

That the Waiheke Local Board:

a)      allocate $1000 from the FY19/20 LDI Parks Strategic Fund budget for the STQRY subscription fee.

b)      allocate up to $4000 to Cycle Action Waiheke from the FY19/20 LDI Parks Strategic Fund budget to deliver locally focussed programmes which will activate local cyclists.

c)      delegate Board Member Matthews to work with staff and CAW to identify suitable events as proposed within the Cycle Action Waiheke draft plan (Attachment A).

CARRIED

 

21

Arts, Community and Events - venue partners interim service approach

 

Resolution number WHK/2020/103

MOVED by Member P Walden, seconded by Deputy Chairperson B Upchurch:  

That the Waiheke Local Board:

a)      approve interim payments be made to:

i)       Artworks Theatre for $2,810 plus Consumer Price Index adjustment from the Asset Based Services budget.

ii)      Waiheke Community Art Gallery for $2,810 plus Consumer Price Index adjustment from the Asset Based Services budget

CARRIED

 

 

22

Chairperson's report

 

Resolution number WHK/2020/104

MOVED by Deputy Chairperson B Upchurch, seconded by Member R Tucker:   

That the Waiheke Local Board:

a)      receive the Chairperson, Cath Handley’s update.

b)      request of the Minister an update on the PTOM review of Waiheke’s status.

c)      subject to b) delegate the Chairperson and Board Member Tucker to request of the minister an urgent review of Waiheke’s status under PTOM on behalf of the community.

CARRIED

 

 

23

Addition to the 2019-2022 Waiheke Local Board meeting schedule

 

Resolution number WHK/2020/105

MOVED by Member R Tucker, seconded by Deputy Chairperson B Upchurch:  

That the Waiheke Local Board:

a)      Approve the addition of 8 July 2020 to the 2019-2022 Waiheke Local Board meeting schedule to accommodate the Emergency Budget 2020/2021 timeframes as follows:

5.15pm, 8 July 2020, Waiheke Local Board office, 10 Belgium Street, Waiheke

CARRIED

 

 

 

24

List of Resource Consents Applications

 

Resolution number WHK/2020/106

MOVED by Member R Tucker, seconded by Deputy Chairperson B Upchurch:  

That the Waiheke Local Board:

a)   note the lists of resource consents lodged related to Waiheke Island from 8 May to 5 June 2020.

CARRIED

 

 

25

Waiheke Local Board Governance Forward Work Calendar 2019 - 2022

 

Resolution number WHK/2020/107

MOVED by Member R Tucker, seconded by Deputy Chairperson B Upchurch:  

 That the Waiheke Local Board:

a)      receive its Governance Forward Work Calendar for the political term 2019 - 2022 dated June 2020.

CARRIED

 

 

26

Waiheke Local Board Workshop Record of Proceedings

 

Resolution number WHK/2020/108

MOVED by Member R Tucker, seconded by Deputy Chairperson B Upchurch:  

That the Waiheke Local Board:

a)         note the record of proceedings for the local board workshops held on 22 May,             29 May, 03 June and 10 June 2020.

CARRIED

 

 

27        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 Member Kylee Matthews closed the meeting with the following karakia.

 

Waiho i te toipoto kaua i te toiroa

Let us keep close together, not far apart

 

 

7.12 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................