I hereby give notice that an ordinary meeting of the Whau Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 24 June 2020

6:00pm

Whau Local Board Office
31 Totara Avenue
New Lynn

 

Whau Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Kay Thomas

 

Deputy Chairperson

Susan Zhu

 

Members

Fasitua Amosa

 

 

Catherine Farmer

 

 

Ulalemamae Te'eva Matafai

 

 

Warren Piper

 

 

Jessica Rose

 

 

(Quorum 4 members)

 

 

 

Rodica Chelaru

Democracy Advisor - Whau

 

18 June 2020

 

Contact Telephone: 021 02185527

Email: rodica.chelaru@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


 

 


Whau Local Board

24 June 2020

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - YMCA North - Raise Up Youth Development Programme        5

8.2     Deputation - West Auckland Resource Centre                                                 6

8.3     Deputation - Synergy Community Trust                                                            6

8.4     Deputation - Wax Eye Sports and Performing Trust Inc                                 7

8.5     Deputation - Group of migrant, refugee and asylum seeker resettlement organisations                                                                                                        7

9          Public Forum                                                                                                                  8

10        Extraordinary Business                                                                                                8

11        Ward Councillor's update                                                                                           11

12        Draft Whau Local Board Plan 2020                                                                            15

13        Whau State Highway 16/20 General Restoration Fund allocation                         67

14        Auckland Transport Update Report for the Whau Local Board June 2020          75

15        Whau Quick Response Grants Round Two 2019/2020 grant allocations             81

16        Arts Community and Events venue partners interim service approach             213

17        Addition to the 2019-2022 Whau Local Board meeting schedule                        219

18        Whau Local Board recess weeks                                                                             223

19        Whau Local Board Workshop Records                                                                   225

20        Governance Forward Work Calendar                                                                      233  

21        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The following are declared interests of the Whau Local Board:

 

Member

Organisation

Position

 

Kay Thomas

 

 

·         New Lynn Citizens Advice Bureau

·         Friends of Arataki

·         Western Quilters

Volunteer

Committee member

Member

Susan Zhu

 

 

·      Chinese Oral History Foundation 

·      The Chinese Garden Steering  Committee of Auckland

Committee member

Board Member

 

Fasitua Amosa

 

 

·         Equity NZ

·         Massive Theatre Company

·         Avondale Business Association

Vice President

Board member

A family member is the Chair

Catherine Farmer

 

 

·      Avondale-Waterview Historical Society

·      Blockhouse Bay Historical Society 

·      Portage Licensing Trust

·      Blockhouse Bay Bowls

·      Forest and Bird organisation

·      Grey Power

Member

 

Member

Trustee

Patron

Member

Member

Te’eva Matafai

 

 

·      Pacific Events and Entertainment Trust 

·      Miss Samoa NZ

·      Malu Measina Samoan Dance Group

·      Pasifika Festival Village Coordinators Trust ATEED

·      Aspire Events

Co-Founder

 

Director

Director/Founder

 

Chairperson

 

Director

Warren Piper

 

 

·      New Lynn RSA

·      New Lynn Business Association

Associate Member

Member

 

Jessica Rose

 

 

·         Women in Urbanism-Aotearoa, Auckland Branch

·         Kaainga ora

·         Forest & Bird

·         Big Feels Club

·         Frocks on Bikes

·         Bike Auckland

Committee member

 

Programme manager Sustainability

Member

Patron

Former co-chair

Former committee member

 

 

Member appointments

            Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

External organisation

 

Leads

Alternate

Aircraft Noise Community Consultative Group

 

Warren Piper

Catherine Farmer

Avondale Business Association

 

Kay Thomas

Warren Piper

Blockhouse Bay Business Association

 

Warren Piper

Fasitua Amosa

New Lynn Business Association

 

Susan Zhu

Kay Thomas
Warren Piper

Rosebank Business Association

 

Fasitua Amosa

Warren Piper

Whau Coastal Walkway Environmental Trust

 

Fasitua Amosa

Jessica Rose

 

4          Confirmation of Minutes

 

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 27 May 2020, including the confidential section, as true and correct.

 

 

5          Leave of Absence

 

That an apology from Member T Matafai for leave of absence, be received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Whau Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

 

 

8.1       Deputation - YMCA North - Raise Up Youth Development Programme

Te take mō te pūrongo

Purpose of the report

1.   The purpose of this deputation is for YMCA North to introduce itself to the Whau Local Board, and explain its Raise Up Youth Development Programme and how it benefits young people and the community.

Whakarāpopototanga matua

Executive summary

2.    Chelsey Harnell (Youth Empowerment Supervisor of YMCA North) and Adam Brown-Rigg (YMCA North Youth Development Manager) present Raise Up Youth Development Programme and YMCA North activities.

3.    The programme is currently being delivered in Puketāpapa and reaches youth in the local schools throughout the Puketāpapa and Albert-Eden areas. YMCA North is looking to extend the programme into the Whau.

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)    receive YMCA North’s presentation on Raise Up Youth Development Programme, and thank Chelsey Harnell, Youth Empowerment Supervisor and Adam Brown-Rigg, Development Manager, for their attendance.

Attachments

a          YMCA North - Raise Up Youth Development Programme.......................... 239

 

 

8.2       Deputation - West Auckland Resource Centre

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this deputation is for West Auckland Resource Centre (WARC) to introduce their charitable organisation to the Whau Local Board and seek support for their activities.

Whakarāpopototanga matua

Executive summary

2.       Heather Carolan, Kelly Pretty and Kylie Goddard - all Committee members of the West Auckland Resource Centre Committee (WARC) – present the core activities of the charitable organization.

3.       WARC provides recycled materials to the community and, by doing this, promotes ongoing education about reuse of resources and provides small loose part junk materials to the community for creative and innovation use.

4.      WARC was set up in 1977 by a group of like-minded people concerned with the large amount of valuable materials being dumped instead of being recycled and reused. The principle of Kaitiakaitanga (guardianship, protection or preservation) guides WARC Kaupapa.

 

 

 

 

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)      receive the West Auckland Resource Centre’s (WARC) presentation and thank Committee members Heather Carolan, Kelly Pretty and Kylie Goddard for their attendance.

Attachments

a          West Auckland Resource Centre - presentation.......................................... 245

 

 

8.3       Deputation - Synergy Community Trust

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this deputation is to report back to the Whau Local Board on the Whau Chinese New Year celebrations earlier this year. Anna Yang and Danny Wu representing the Synergy Community Trust would also like to inform the local board that the local Chinese communities wish to host a community event during the period of Matariki Māori Chinese New Year.

Whakarāpopototanga matua

Executive summary

2.       The Whau Chinese New Year celebrations scheduled earlier this year couldn’t go ahead due to Covind-19 lockdown. However, Synergy Community Trust has expressed a wish to host a re-shaped cultural event, inviting diverse participation in the Whau.

3.       The group has reassessed its plans and is seeking to host a cultural community event during the period of Matariki Māori Chinese New Year. The event would be an opportunity to put the difficult past months behind us and for the multiple cultures to embrace and celebrate Matariki.

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)      receive the Synergy Community Trust’s presentation, and thank Anna Yang and Danny Wu for their attendance.

 

 

 

8.4       Deputation - Wax Eye Sports and Performing Trust Inc

Te take mō te pūrongo

Purpose of the report

1.       The purpose of the Wax Eye Sports and Performing Trust Inc deputation is to seek support from the Whau Local Board.

Whakarāpopototanga matua

Executive summary

2.         Wax Eye Sports and Performing Trust Inc promotes community sport and performing arts. The developing society would like support from the Whau Local Broad throughout the next year. Neil Haines, Chairman of the Trust, is looking for assistance to stage ethnic sports and performing arts events, training/teaching and a variety of activities.

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)      receive Wax Eye Sports and Performing Trust Inc presentation and thank Neil Haines, Chairman, for his attendance.

 

 

 

8.5       Deputation - Group of migrant, refugee and asylum seeker resettlement organisations

Te take mō te pūrongo

Purpose of the report

1.         A steering group representing migrant, refugee and asylum seeker resettlement organisations, and Jan Brown, consultant to the group, coming for introduction to the Whau Local Board, give overview of their services and seek the local board support to be connected into board’s own network of organisations that may be able to collaborate or assist in future activities.

Whakarāpopototanga matua

Executive summary

2.         A group of migrant, refugee and asylum seeker resettlement organisations have been working towards a goal of co-locating in a single space, a one-stop-shop settlement hub. This would improve the level of service provided and give clear guidance and single point of access to a wide range of services. The Whau Local Board area is of particular interest owing to the large number participants living in the area. The group is also aware of the board’s support of diverse cultural outcomes in the Local Board Plan. Some of the organisations involved in this programme are:

Ø RASNZ (Refugees as Survivors New Zealand)

Ø Belong Aotearoa

Ø ARCC (Aotearoa Resettled Community Coalition)

Ø Planet FM

Ø New Zealand Red Cross

Ø Asylum Seekers Support Trust (ASST).

3.       While the opportunity to occupy a council building would be wonderful these organisations are realistic that this is a long shot. What the steering group wants is that the local board be aware of their desire to co-locate, and for the local board to inform them if they hear of possible suitable places, and to advocate for the groups to find a suitable building.

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)      receive the migrant, refugee and asylum seeker resettlement organisations’ presentation, and thank the steering group and Jan Brown (consultant to the group), for their attendance.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Whau Local Board

24 June 2020

 

 

Ward Councillor's update

File No.: CP2020/07084

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive an update from Whau Ward Councillor, Tracy Mulholland.

2.       A period of 10 minutes has been set aside for the Whau Ward Councillor to have an opportunity to update the Whau Local Board on regional matters.

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)      receive Whau Ward Councillor’s, Tracy Mulholland, written update and thank her for her attendance.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Whau Ward Councillor, Tracy Mulholland, written update

13

      

Ngā kaihaina

Signatories

Author

Rodica Chelaru - Democracy Advisor - Whau

Authoriser

Wendy Kjestrup – Acting Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

 


Whau Local Board

24 June 2020

 

 


Whau Local Board

24 June 2020

 

 

Draft Whau Local Board Plan 2020

File No.: CP2020/07082

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the draft Whau Local Board Plan 2020 for public consultation as appended as Attachment A and the Statement of Proposal as appended in Attachment B, and to note the Whau Local Board Engagement Plan appended as Attachment C.

Whakarāpopototanga matua

Executive summary

2.       The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption by 31 October of the year following election, and uses the special consultative procedure (SCP) to engage with their communities.

3.       The consultation period for the SCP will take place from 13 July to 13 August 2020.

4.       The draft Whau Local Board Plan 2020 for public consultation has been developed between November 2019 and May 2020. It outlines the proposed direction for the local board to reflect the community’s priorities and preferences. It also provides a guide for local board funding and investment decisions on local board activity over the financial years 2021/22, 2022/23, and 2023/24.

5.       At the time of developing the draft plan, the full extent and duration of the social and economic impacts of the COVID-19 pandemic are not known.

6.       The consultation process will seek the views and aspirations of the public to inform the final plan.

 

Ngā tūtohunga

Recommendations

That the Whau Local Board:

a)      approve the draft Whau Local Board Plan 2020 as outlined in Attachment A of the agenda report and the statement of proposal as outlined in Attachment B of the agenda report for public consultation using the special consultative procedure.

b)      delegate authority to the Chairperson of the Whau Local Board to approve final changes to the draft Whau Local Board Plan 2020

c)      note the Whau Local Board Plan Engagement Plan as outlined in Attachment C of the agenda report

d)      delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the draft Whau local board plan:

i)        Whau Local Board members and Chairperson

ii)       General Manager Local Board Services, Whau Local Board Relationship Manager, Whau Local Board Senior Advisor, Whau Local Board Advisor, Whau Local Board Engagement Advisor

iii)      any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer

e)      approve holding an extraordinary meeting of the Whau Local Board, if required, on Wednesday 4 November 2020 to adopt the Whau Local Board Plan 2020.

 

 

Horopaki

Context

7.       The Local Government (Auckland Council) Act 2009 states that each local board must adopt its local board plan by 31 October of the year following an election and use the special consultative procedure (SCP) to engage with its community.

8.       Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

9.       The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

Timeframes

10.     The consultation period for the local board plans was due to be held in June and July 2020. The implementation of COVID-19 alert levels 3 and 4 required a change in the direction of the draft plans to ensure they responded to the effects of COVID-19. Restrictions on public gatherings also required a shift in planning how engagement events could occur. Planning for these took time, which has forced the consultation period to be moved to July and August 2020.

11.     Section 83 of the Local Government Act 2002 requires the consultation period to be a minimum of one month. The COVID-19 Response (Further Management Measures) Legislation Act 2020, which came into force on 16 May 2020, permits a council to modify its SCP and conduct a shorter period of consultation than one month (but no less than seven days). However, the threshold for a council being able to modify its consultation period under this Act is high. According to the Act, a council can only take a modified approach to “the extent that it is satisfied to do is necessary or desirable to support measures taken to contain or mitigate the outbreak of COVID-19 or its effects, including, without limitation, by addressing the impacts and consequences of the outbreak for any aspect of the wellbeing of the community”.

12.     While it may be possible to shorten the consultation period, it is important that the community is given a reasonable time of one month to provide feedback on the draft plan in which to indicate their priorities and aspirations.

13.     While every effort will be made to adopt the Whau Local Board Plan 2020 in October 2020, the unavoidable change to the dates of the consultation period may require a small extension of time. This is to ensure the local board has sufficient time to consider the submissions received.

14.     It is anticipated that the Whau Local Board will adopt its final plan at its meeting scheduled for 27 October 2020. However, it is recommended that provision be made for an extraordinary meeting the following week (the week beginning 2 November), should it be required. Adoption of the final plan will be no later than 30 November 2020.

Tātaritanga me ngā tohutohu

Analysis and advice

15.     The draft Whau Local Board Plan 2020 (Attachment A) has been developed by considering:

·       previous community engagement, including engagement on the 2017 Local Board Plan, 2018-2028 Long-term Plan and prior annual plans

·       subject matter expert advice from council and other council organisations

·       the uncertainty of the impact of COVID-19 on Auckland Council’s budget and service levels

·       mana whēnua and mataawaka views through several dedicated engagement opportunities as well as feedback provided through the development of Toitu Waitakere, Waitakere ki Tua and other previous engagements.

16.     Informal engagement was also undertaken between January and March 2020 through various activities with the community.

17.     The draft Whau Local Board Plan 2020 has been developed while the impacts of COVID-19 are not yet fully determined. It is possible that some of the aspirations and desires may need to change as a result.

Key features

18.     The draft Whau Local Board Plan 2020 is structure around six outcomes, aligned with the Auckland Plan 2050. This includes, for the first time, a specifically Māori-focused outcome.

·    Strong, resilient and inclusive communities where local identity, diversity and creativity are nurtured

·    Māori aspirations are advanced and prioritised, and Māori history and identity are valued and reflected in our community spaces

·    Quality urban development and community facilities to meet the needs of our growing and changing population

·    Improved and expanded opportunities for walking, cycling and public transport

·    Our natural environment is protected and enhanced

·    Thriving town centres a strong local economy and neighbourhoods that are supportive and connected

19.     Another key theme that is reflected throughout the document is the challenges associated with climate change, including extreme weather events, sea level rise and the need for community resilience (for example around water storage).

20.     A key concern for communities of the Whau, particularly in and around Avondale, is the need to ensure that the provision of community facilities including accessible green space is adequate to meet the needs of population growth and intensification. This is a key theme throughout the document.

21.     While the draft plan was substantially developed prior to the COVID-19 situation, uncertainty around the impacts of COVID-19 is reflected throughout the plan.

Engagement plan for the SCP

22.     The consultation period will run from 13 July to 13 August 2020.

23.     The engagement plan (refer Attachment C) outlines the engagement approach, which presents options for engagement through digital and online platforms.

24.     The COVID-19 alert system has certain restrictions on public gatherings, which has varying implications for consultation under the SCP. Due to the uncertainty of knowing which COVID-19 alert level Aucklanders will be under at the time of the consultation period, it is not possible to confirm all details of engagement events as part of the engagement plan.

Consultation documentation and translations

25.     To support Aucklanders to be able to provide feedback in a way that suits them, information will be provided online and in hard copy.

26.     Hard copies and feedback forms will be available at libraries, service centres and local board offices subject to being open, or on request by calling 09 301 0101.

27.     The draft Whau Local Board Plan will be available to view online at www.akhaveyoursay.nz.

28.     To enable a wide reach across the diverse communities, the feedback form and sections of the draft plan will be translated into Te Reo Māori, New Zealand Sign Language, Chinese, Samoan and Hindi. The sections to be translated will be the outcomes with a brief description, the objectives and initiatives.

Methods for obtaining feedback

29.     Feedback will be gathered through the events described below. These may be subject to change depending on the rules and requirements around COVID-19 alert levels:

·       Have Your Say face-to-face engagement events (spoken interaction)

·       online submission via www.akhaveyoursay.nz

·       written submissions, for example proformas and letters received by post or email

·       verbal submission through telephone by calling 09-301 0101

·       social media comments which are in scope of the engagement, although people will be encouraged to go to the online form to make a formal submission

·       partnerships with community partners to obtain feedback from our diverse communities.

Processing feedback

30.     Feedback will be analysed and collated for local board members to consider prior to making decisions on the final local board plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31.     The draft Whau Local Board Plan 2020 reflects the impacts of predicted climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

32.     Outcome 5 (“Our natural environment is protected and enhanced”) includes the objective “Prepare communities for the impacts of climate change by building community resilience and reducing carbon emissions” plus several specific initiatives targeting water usage, reduction of carbon emissions and advocacy to ensure infrastructure is ready to meet the challenges of extreme weather events.

33.     Outcome 3 (“Quality urban development and community facilities to meet the needs of our growing and changing population”) also includes a specific climate change-related objective “Critical infrastructure is designed and upgraded to meet not only the challenge of growth, but also climate change” plus several specific initiatives around climate change resilience, water sensitivity and sea level rise.

34.     The impact on the climate from the process of engagement has been considered. Digital feedback will be encouraged where possible, and printing of hard copies will be limited. The ability to provide feedback from any location reduces the need to travel to a specific location.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35.     The approval of the Whau draft local board plan 2020 for public consultation will provide the local board with feedback on the communities’ aspirations on the direction the local board intends to take. Planning and operational areas of the council have taken part in the development and review of the draft plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36.     The local board’s views have informed the development of the draft Whau Local Board Plan 2020 through a series of workshops from November 2019 to May 2020.

Tauākī whakaaweawe Māori

Māori impact statement

37.     In January 2020 a letter was sent to all iwi authorities across Auckland inviting participation in local board discussions to ensure key messages were captured early in the planning process. Staff developing the draft Whau Local Board Plan have met twice with representatives of Te Kawerau ā Maki and also provided Te Kawerau ā Maki with an opportunity to review an early draft of the plan.

38.     Feedback from Te Kawerau ā Maki is reflected in this plan, particularly regarding the importance of recognising and visually reflecting the Māori history and heritage of the area, and the need for protection and enhancement of the natural environment including the fight against Kauri Dieback, water quality in the Whau River, appropriate management of stormwater.

39.     In 2019, the three west local boards engaged a Kaiwhakaawe (Māori broker) based at Hoani Waititi Marae. The Kaiwhakaawe has provided significant input and facilitation as part of the engagement process.

40.     Staff undertook several Māori-focused engagements in early 2020, the largest of which was at the Waitangi Day event at Hoani Waititi Marae which elected a significant volume of feedback from people who identified predominantly as Māori. Focused mataawaka engagement was also undertaken via the Kelston Kaumatua Roopu (based at the Kelston Hub).

41.     The local board has also considered existing feedback gathered from mataawaka through the development of the Toitu Waitakere and Waitakere ki Tua documents, which are key directional documents for the local board in responding to Māori needs and asiprations.

42.     These views are clearly reflected in the draft Whau Local Board Plan 2020, particularly under Outcome 2 (“Māori aspirations are advanced and prioritised, and Māori history and identity are valued and reflected in our community spaces”).

43.     Staff are continuing to work with Mana whenua and mataawaka to ensure they have the support and information they need to provide a formal submission during the SCP.

Ngā ritenga ā-pūtea

Financial implications

44.     Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plans inform this process.

45.     The total engagement budget is $12,000 per local board, which is provided for in the Local Board Services group budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46.     There is a risk in approving the draft Whau Local Board Plan 2020 for public consultation while the full social and economic effects of COVID-19 on the community are not yet determined. The consultation process will seek the views and aspirations of the public to inform the final plan.

 

 

Ngā koringa ā-muri

Next steps

47.     Following approval, the draft Whau Local Board Plan 2020 and statement of proposal will be available for public consultation from 13 July to 13 August 2020.

48.     Details of specific engagement events will be finalised as part of this process.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft 2020 Whau Local Board Plan

21

b

Statement of Proposal

57

c

Draft Engagement Plan for Whau Local Board

61

     

Ngā kaihaina

Signatories

Authors

Mary Binney - Senior Local Board Advisor - Whau

Authorisers

Wendy Kjestrup - Acting Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

 


Whau Local Board

24 June 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Whau Local Board

24 June 2020

 

 


 


 


Whau Local Board

24 June 2020

 

 


 


 


 


 


 


Whau Local Board

24 June 2020

 

 

Whau State Highway 16/20 General Restoration Fund allocation

File No.: CP2020/06894

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for further budget allocations and subsequent updates to the expenditure plan for the Whau State Highway 16/20 General Restoration funding.

Whakarāpopototanga matua

Executive summary

2.       Funding is provided to the Whau Local Board from the New Zealand Transport Agency to compensate communities that were affected by the construction of the Waterview Motorway Connection and is named the State Highway 16/20 General Restoration fund. The final allocation of the State Highway 16/20 General Restoration funding for the Whau Local Board is $1,173,399.

3.       An updated expenditure plan has been completed identifying approved projects and their final cost, and projects which are completed and require approval for a final spend. The plan also includes the recommended direction of currently unallocated funding of $123,582.

4.       The project Holly Street to Heron Park Walkway has been completed. This project already had approved funding from the joint Albert-Eden/Whau State Highway 16/20 fund and $40,000 from the Whau Local Board only State Highway 16/20 fund but had an allocation shortfall of $232,665.  The local board had indicated ongoing support for the project and informally gave direction to progress to walkway completion, and formal approval is now required for the record.

5.       The project Valonia Park Amenity Block Installation had approved funding from the joint Albert-Eden/Whau State Highway 16/20 fund but had a shortfall of $11,061.  The local board had indicated ongoing support for the project and informally gave direction to progress to amenity block completion, and formal approval is now required for the record.

6.       The project Sandy Lane Reserve upgrade has a current allocation of $165,000. It is recommended that a further $50,000 is allocated to the project to complete all works outlined in the project concept design. The work includes installation of a connector path between Sandy Lane Reserve and Rizal Reserve, ecological restoration plantings and creation of a picnic area.

7.       A sum of $73,582 will remain for subsequent allocation by the local board.

 

Ngā tūtohunga

Recommendations

That the Whau Local Board:

a)      note the final income from the New Zealand Transport Agency for the Whau Local Board for the State Highway 16/20 Waterview Connection Project is $1,173,399

b)      approve the following further allocations for the Whau State Highway 16/20 General Restoration Fund as outlined below (incorporating changes to budget allocations from resolutions WH/2015/110, WH/2016/124 and WH/2018/99):

Completed projects

i)        allocate an additional $232,665 to the project Holly Street to Heron Park Walkway to cover final costs noting the project has now been completed; and

ii)       allocate an additional $11,061 to the project Valonia Park Amenity Block Installation to cover final costs noting the project has now been completed.

In progress project

iii)      allocate an additional $50,000 to the project Sandy Lane Reserve upgrade to complete all works outlined in the project concept design. 

c)      note the unallocated sum of $73,582 is available for subsequent allocation.

 

Horopaki

Context

Background

8.       Funding has been provided to four local boards from the New Zealand Transport Agency (NZTA) following a Board of Inquiry process to compensate communities affected by the construction of the Waterview Connection which completes a motorway ring route linking State Highway 20 with State Highway 16.  This is outlined fully in a report presented to the Whau Local Board on 19 August 2015, Item 32. Additionally, Auckland Council received income from NZTA in the form of lease payments for occupation and sale of small areas of public open space such as a part of Rosebank Domain.

9.       Funding that was allocated to the Whau Local Board in this regard consists of a joint budget with the Albert-Eden Local Board and a dedicated Whau Local Board budget.

10.     The total funding applied to the State Highway (SH) 16/20 General Restoration budget dedicated to the Whau Local Board is $1,173,399.

11.     To date the local board has approved allocation of budget to a range of projects. Table 1 below outlines the approved projects and their current status. It should be noted that the original resolved allocation is noted along with the actual cost for completed projects or the refined estimate for projects underway.

12.     Table 1 includes two local board endorsed projects that have been completed without formal budget approval for the full cost of the projects.  These projects are Holly Street to Heron Park Walkway and Valonia Park Amenity Block Installation.

13.     Table 1 also includes the project Sandy Lane Reserve upgrade which requires the allocation of an additional $50,000 to complete all work identified in the concept design and funding of $73,582 which is unallocated.

Table 1: Whau Local Board SH16/20 General Restoration budget status

Resolution Number

Activity Name

Original Allocated Budget

Actual /Refined Estimate

Project Status

WH/2018/99

Archibald Park amenity block mural

$15,000

$16,285

Complete

WH/2018/99

Archibald Park Waka Ama Storage

$150,000

$150,000

In progress

WH/2016/124

Bellgrove Reserve upgrade

No defined budget allocation

$8,914

Complete

WH/2016/124

Copley Reserve bollard installation

No defined budget allocation

$15,924

Complete

WH/2015/110

Crum Park carpark lighting installation

$80,000

$73,389

Complete

WH/2016/87

Heritage interpretive signage at Saunders Reserve, Riversdale Reserve, Tait Park and Arthur Currey Reserve

$13,000

$17,535

Complete

WH/2016/124

Holly Street to Heron Park Walkway

$40,000

$272,665

Complete

To be approved

WH/2018/99

Manukau Coastal Walkway Signage upgrade

$33,500

$32,062

Complete

WH/2018/99

Riversdale Reserve boom gate installation

$7,000

$6,748

Complete

WH/2016/124

WH/2018/99

Sandy Lane Reserve upgrade

$165,000

$215,000

In progress

To be approved

WH/2015/110

Sister Rene Shadbolt Park carpark lighting installation

$20,000

$24,372

Complete

WH/2016/124

WH/2018/99

 

Staff charges for programme management

$18,000

$4,500

$21,340

Complete and in progress

WH/2015/110

WH/2018/99

Te Whau Pathway project

(Project management, investigation and interpretive signage)

$128,821

$57,000

$11,000

$221,816

Complete and in progress

To be approved

 

Valonia Park Amenity Block Installation

0

$11,061

Complete

To be approved

WH/2015/110

Whau Neighbourhood Greenways Plan investigation

$49,000

$12,706

Complete

 

Unallocated SH16/20 General Restoration funding

 

$73,582

Unallocated funding

Total

 

 

$1,173,399

 

 

 

 

Tātaritanga me ngā tohutohu

Analysis and advice

Allocation of funding for completed project

14.     The projects Holly Street to Heron Park Walkway and Valonia Park Amenity Block Installation were fully supported by the Whau Local Board with concept designs for both projects approved.

15.     The projects received funding from the New Zealand Transport Agency (NZTA) joint Albert-Eden/Whau Local Board fund and $40,000 from the Whau Local Board only fund.  The approved funding is not adequate to cover all costs and staff are seeking formal approval to cover the shortfall for the completed projects. This includes allocation of $232,665 for the Holly Street to Heron Park Walkway and $11,061 for the Valonia Park Amenity Block installation.

 

Allocation of additional funding for an existing, in progress project

16.    The project Sandy Lane Reserve upgrade requires additional funding to complete all work identified in the concept design.

17.    Sandy Lane Reserve upgrade includes development of a connector path between Sandy Lane and Rizal Reserve, ecological restoration plantings and creation of a picnic area positioned to maximise the strong visual connection to the Whau river.  Staff recommend that the current budget allocation of $165,000 is increased by $50,000 to $215,000 to deliver the concept design outcomes fully. If the additional budget is not approved, aspects of the development will be removed from the scope of work such as a reduction in area of the ecological restoration and/or removal of the picnic area.

18.     Alternatively, the full amount of currently unallocated budget of $123,582 could be allocated to park development projects in the Avondale area, in particular on the Rosebank Peninsula where the Whau Play Network Gap Analysis has recommended play provision improvements at Canal Reserve, Eastdale Reserve, Fonteyn Reserve and Riversdale Reserve. However, it is considered that the priority is to fully complete the upgrade of Sandy Land Reserve which has already commenced.

Recommended Options

19.     In summary of the above, it is recommended that the local board allocate a part of the remaining Whau SH16/20 General Restoration funding to the following projects:

i)        Holly Street to Heron Park Walkway $232,665 (project completed);

ii)       Valonia Park Amenity Block Installation $11,061 (project completed);

iii)      Sandy Lane Reserve upgrade project additional funding of $50,000 bringing the project total to $215,000.

20.     Should the local board support these recommendations, the full list of projects is provided in the recommended expenditure plan in Table 2 below:

Table 2: Recommended Whau Local Board SH16/20 General Restoration budget final expenditure – April 2020

Activity Name

Activity Description

Actual/Refined Estimate

Archibald Park amenity block mural

Design and install a mural on the amenity block at Archibald Park

$16,285

Archibald Park Waka Ama storage

Design and install a building for storage of waka and associated equipment

$150,000

Bellgrove Reserve upgrade

Undertake a minor upgrade of the park with seating and planting

$8,914

Copley Reserve bollard installation

Supply and install bollards along the park boundary for security

$15,924

Crum Park carpark lighting installation

Supply and install amenity lights in the Crum Park carpark

$73,389

Interpretive heritage signage at Saunders Reserve, Riversdale Reserve, Tait Park and Arthur Currey Reserve

Design, supply and install interpretative heritage signage at identified parks

$17,535

Holly Street to Heron Park Walkway

Design and install a walkway between Holly Street Esplanade Reserve, Glendon Ave and Heron Park

$272,665

Manukau Coastal Walkway Signage upgrade

Design and install walkway signage on the Whau section of the Manukau Coastal Walkway

$32,062

Riversdale Reserve boom gate installation

Supply and install an entrance gate at Riversdale Reserve

$6,748

Sandy Lane Reserve upgrade

Design and undertake development of Sandy Lane Reserve

$215,000

Sister Rene Shadbolt Park carpark lighting installation

Supply and install amenity lights in the Sister Rene Shadbolt Park carpark

$24,372

Staff charges

Staff charges for programme management

$21,340

Te Whau Pathway project

(Project management, investigation and interpretive signage)

Project management costs and project investigation for Te Whau Pathway project.  Design and install of interpretive signage

$221,816

Valonia Park amenity block installation

Funding contribution for the installation of an amenity block in Valonia Park

$11,061

Whau Neighborhoods Greenways Plan investigation

 

Costs associated with the investigation phase for the development of the Whau neighborhood Greenways Plan

$12,706

Unallocated SH16/20 General Restoration funding

 

$73,582

 

 

$1,173,399

 

 

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     Issues of climate impact for the individual projects outlined above are expected to be waste from soil/material and building materials which will be taken to an approved landfill site.  Vehicle movements as a part of the facility construction will produce emissions.

22.     Impact on climate change is expected to be minor.  All waste will be minimised and recycled wherever possible. Several projects such as Holly Street to Heron Park Walkway and Sandy Lane Reserve upgrade include ecological restoration plantings which will have positive climatic impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.       The projects included in the expenditure plan above have been identified in collaboration with Community Services and Community Facilities. Many of the projects are identified in approved strategic documents such as the Whau Neighbourhood Greens Plan or the Whau Open Space Network Plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     Each project listed in Table 1 above was identified by staff to benefit park users and improve the Whau reserve and open space network.  Projects identified increase recreational opportunities, amenity, safety and assist in reducing vandalism. 

25.     Since 2013 staff have discussed a range of projects for inclusion with the Whau Local Board, support and approval have been obtained prior to progressing them.

Tauākī whakaaweawe Māori

Māori impact statement

26.       Engagement with Mana Whenua has been undertaken where they had indicated their interest.  Iwi have an interest in park development near waterways and had particular interest in the installation of a waka ama storage facility at Archibald Park, the Holly Street to Heron Park Walkway, Te Whau Pathway and the development of the Whau Neighbourhood Greenways Plan.

Ngā ritenga ā-pūtea

Financial implications

27.       The Whau Local Board currently has $123,582 of unallocated SH16/20 General Restoration funding available to allocate to projects. It would be ideal to determine the allocation of the funding and complete the projects in the near future.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.       No risks have been identified relating to projects outlined in this report.

Ngā koringa ā-muri

Next steps

29.       Following formal approval of the final expenditure plan for the Whau SH16/20 General Restoration fund, identified projects will be completed.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Helen Biffin - Work Programme Lead

Authorisers

Rod Sheridan - General Manager Community Facilities

Wendy Kjestrup - Acting Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

 


Whau Local Board

24 June 2020

 

 

Auckland Transport Update Report for the Whau Local Board June 2020

File No.: CP2020/07896

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update to the Whau Local Board on Auckland Transport (AT) matters in its area and an update on its local board transport capital fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2.       Progress on the Local Board’s LBTCF funded projects is noted.

3.       Included is a list of the public consultations sent to the Local Board in May 2020 for comment and the decisions of the Traffic Control Committee of AT for May 2020 as they affect the Local Board’s area.

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)      receive Auckland Transport’s update for the Whau Local Board for June 2020.

 

 

Horopaki

Context

4.       AT is responsible for all of Auckland’s transport services, excluding state highways. AT report on a monthly basis to the local boards, as set out in the AT Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.

5.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme. Projects must also:

·        be safe

·        not impede network efficiency

·        be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu

Analysis and advice

COVID-19 update: Transport in Auckland under Alert Level 1

6.       The Government has announced that New Zealand has moved to Alert Level 1. This means AT services are largely returning to normal operations.

7.       The Government has advised the general rule for Alert Level 1 is that COVID-19 is contained in New Zealand but still uncontrolled overseas. This means that it is still important for Aucklanders to be prepared and to be vigilant. If someone is feeling sick, they should stay home. They should not go to work or school and do not socialise if they are showing symptoms of COVID-19 or are awaiting a COVID-19 test result.

8.       Though Alert Level 1 means public transport can return to normal capacity levels due to physical distancing requirements being removed, the Government is asking everyone to keep track of where they have been and who they have seen to assist with quick contact tracing should a new case appear. To help with this recommendation, AT customers using a registered AT HOP card are able take note of their travel history on public transport by checking their transaction history on the AT Mobile app or on our website at www.AT.govt.nz/myat.

Public transport

9.       Customers will go back to front-door boarding on buses under Alert Level 1. There are no longer physical distancing requirements, so all stickers displaying limited capacity numbers as well as signs that told customers where they could or couldn’t sit will be removed. Please bear with us as it will take a few days for us to remove all of the signage from our buses, trains and ferries.

10.     AT is continuing to ensure that all public transport is being cleaned throughout its daily service. Buses and trains are being spot checked, with surfaces being sanitised, and we have enhanced our cleaning regime to include antimicrobial protection fogging (spraying) of facilities and our fleet.

11.     AT is continuing to encourage Aucklanders to consider travelling outside of usual peak hours (7:00-9:00am and 3:00-6:30pm) where possible and for businesses to continue offering flexible working arrangements. This will help reduce peak congestion and continues to build on some of the progress made during the various Alert Levels in helping make sure everyone can get to where they need to go quickly and safely.

12.     To help encourage off-peak travel, AT will continue to offer a 30% discount on AT HOP fares for adults who travel by bus or train on weekdays after 9am and before 3pm for the rest of June. The discount also applies after 6:30pm, until the end of service, Monday to Friday only.

13.     For now, we will continue to only accept AT HOP card payments on vehicles as this will help us to support contact tracing requirements should they become necessary. If customers need assistance in obtaining or loading an AT HOP card, they can visit a customer service centre or call 09 355 3553.

AT Mobile and HOP cards

14.     Now with public transport returning to normal services and capacity levels, we have continued to improve our AT Mobile app to help Aucklanders plan their trips and get around the city efficiently.

15.     Our live occupancy feature, which displays how many people are on a bus or train service at any given time so customers will know how busy it will be before they board, now also appears under the journey planner area of the app. We have also added the ability to check the status of a train line in the app so customers can now know the information before they even head out the door. AT Mobile can be download at: https://at.govt.nz/bus-train-ferry/more-services/mobile-services/

16.     Because contact tracing will still be needed if there are any new confirmed and probable cases of COVID-19, we strongly recommend that customers register their AT HOP card. Those who do not already have an AT HOP card can find a retailer at: https://at.govt.nz/bus-train-ferry/at-hop-card/at-hop-retailers/

Customer service centres

17.     Most AT customer service centres at public transport hubs have re-opened with some changes at Manukau Train Station and New Lynn. Botany will remain temporarily closed.

18.     Manukau Train Station’s service centre will remain temporarily closed and we encourage customers to use the many self-service options available such as auto top-up, top-up machines at stations, online top-up and top-up within our AT Mobile app. Customers can also easily access the main customer service centre in the nearby Manukau Bus Station, which is just a one-minute walk away.  

19.     Our customer service centre at New Lynn will re-open in one location only (prior to lockdown we had two booths). Customers will still be able to access the same services they’ve been able to pre-lockdown and, again, we encourage the use of our many self-service options.

Active modes and keeping safe

20.     Almost half of all Aucklanders (47%) are walking more than they did pre-lockdown with 14% cycling more often.  

21.     With that in mind we expect to continue to see more people walking or cycling as a transport choice to get to work, school or for local shopping trips when we move into Alert Level 1. We are also reminding people to look out for vulnerable road users when they travel. More than ever people are using their road space to walk or use a bike, and as a team of 1.4M Aucklanders we can all play a role in keeping everyone safe.

22.     For more information on walking and cycling visit https://at.govt.nz/cycling-walking/  

Construction sites

23.     AT projects will now follow Alert Level 1 requirements, which means the need for physical distancing has been removed and the focus will be on hygiene, contact tracing and ensuring workers stay at home if sick.

24.     The public will see little change under Alert Level 1 other than some construction areas potentially expanding to use areas previously set aside for physical distancing. Project timelines remain under review.

Local Board Transport Capital Fund update

Funds allocated in the last term to projects and carried forward into the 2019-2023 term for project completion:

25.       A workshop has been held with the Whau Local Board on the 3rd of June 2020, where the local board provided direction on what projects they would like to allocate to the next round of Local Board Transport Capital funding:

Total Funds – Committed & Available in current political term

 

$7,360,657

Amount committed to date on projects approved for design and/or construction

 

$4,156,543

Remaining budget left

 

 

$3,204,114

 

 

Avondale Streetscape Works

$1,932,387

AT met with the Whau Local Board on 10 June to present the final concept before going out for consultation. The local board is happy to proceed. Once consultation has been completed AT will come back to the local board with the results

 

Community Safety Fund

26.     Auckland Council is currently consulting on its Emergency Budget 2020/2021 and AT will have more certainty on the impacts to its programme when the budget is adopted in July.

27.     AT capital and operating budgets will be reduced through this process. Some projects planned for 2020/2021 may not be able to be delivered, which will be disappointing to communities that AT had already engaged with. The Community Safety Fund may be impacted by these budget reductions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28.     AT engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

29.     AT’s core role is to provide attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30.       The impact of information in this report is confined to AT and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

New Lynn to Avondale Shared Path Update – 11 June 2020

31.     All piles were completed on the Whau bridge. The integrity testing of piles has also been completed. The construction of cantilevered path is continuing. There has been five panels completed to date. Precast element for the Whau river bridge commenced. The temporary retaining wall at the Whau bridge abutment has been installed.

 

Wolverton Street Culvert Project Update – 11 June 2020

32.     The tidal flow traffic system is now in operation along Wolverton Street. The southside road widening and temporary footpath constructed at Culvert 1 is now complete. Haul road construction underway northside at Culvert 1. Earthworks and haul roads asbestos works underway at Culvert 2.

 

Local Board Workshops

33.     AT attended workshops in April and at the beginning of June 2020. The purpose of the workshops was to update the local board on these topics:

·    Update on Rata Street and Ash Street - Road Safety Improvements

·    Local Board Transport Fund Allocation

·    Avondale Paves – Local Board Transport Fund Project Update.

 

Consultation documents on proposed improvements

34.     Consultation documents for the following proposals have been provided to the Whau Local Board for its feedback and are summarised below for information purposes only.

35.     After consultation, AT considers the feedback received and determines whether to proceed further with the proposal as consulted on or proceed with an amended proposal if changes are considered necessary:

·    Proposal for a Bus Stop Removal outside 34-40 Astley Avenue

·    Great North Road, New Lynn - Driveway safety improvements.

 

AT’s Traffic Control Committee (TCC) report

36.     Decisions of the TCC during the months of April and May 2020 affecting the Whau Local Board area are listed below:

Date

Street (Suburb)

Type of Report

Nature of Restriction

Decision

 

 

1 April 2020

 

Methuen Road / Bollard Avenue, New Windsor

 

 

Permanent Traffic and Parking changes

 

No Stopping At All Times / Traffic Island / Footpath / Roundabout / Edge Lines

 

 

 

CARRIED

 

1 April 2020

 

Delta Avenue, New Lynn

 

 

Permanent Traffic and Parking changes

 

No Stopping At All Times

 

 

CARRIED

 

1 April 2020

 

Trent Street / Blockhouse Bay Road, Avondale

 

 

Permanent Traffic and Parking changes

 

No Stopping At All Times / Road Hump

 

 

CARRIED

 

1 May 2020

Rosebank Road / Riversdale Road, Avondale

 

Permanent Traffic and Parking changes

 

No Stopping At All Times / Flush Median / Edge Line

 

 

CARRIED

Tauākī whakaaweawe Māori

Māori impact statement

37.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

38.     The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39.     Auckland Council is currently consulting on its Emergency Budget 2020/2021 and we will have more certainty on the impacts to the AT programme when the budget is adopted in July.

40.     AT capital and operating budgets will be reduced through this process. Some projects planned for 2020/2021 may not be able to be delivered, which will be disappointing to communities that AT had already engaged with. Both the Community Safety Fund and the Local Board Transport Capital Fund may be impacted by these budget reductions.

41.     The only way to mitigate this risk is to clearly communicate the Whau Local Board’s intentions so staff supporting it may plan ahead and make the best use of any available funds.

Ngā koringa ā-muri

Next steps

42.     AT will provide another update report to the Local Board in July 2020.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Owena Schuster – Elected Member Relationship Manager (Whau Local Board)

Authorisers

Jonathan Anyon Elected Member Relationship Team Manger

Wendy Kjestrup - Acting Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

 


Whau Local Board

24 June 2020

 

 

Whau Quick Response Grants Round Two 2019/2020 grant allocations

File No.: CP2020/06830

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Whau Local Board with information on applications in Whau Quick Response Round Two 2019/2020; to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received in Whau Quick Response Grants Round Two 2019/2020 (refer Attachment B).

3.       The Whau Local Board adopted the Whau Local Board Community Grants Programme 2019/2020 on 27 March 2019 (Attachment A). The document sets application guidelines for contestable grants.

4.       The Whau Local Board has set a total community grants budget of $130,503 for the 2019/2020 financial year. A total of $129,520.75 has been allocated to two local grants and one quick response round. This leaves a total of $982.25 to be allocated to one quick response round.

5.       Thirty applications were received for Quick Response Round Two 2019/2020, requesting a total of $53,153.81.

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)      agree to fund, part-fund or decline each application received in Whau Quick Response Round Two 2019/2020, listed in the following table:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

QR2021-202

NZ Korean Youth Community Trust

Arts and culture

Towards advertising costs to promote the Joyful Youth Orchestra

$650.00

Eligible

QR2021-204

Connected Media Charitable Trust

Arts and culture

Towards the purchase of a laptop

$2,230.00

Ineligible

QR2021-225

Dance Therapy NZ (trading as Dance & Arts Therapy NZ)

Arts and culture

Towards the delivery of "Movement for Wellbeing" programme, including venue hire, facilitator and supervisors' costs, marketing, and activity equipment

$2,350.50

Eligible

QR2021-228

Ekarasa Mara Doblanovic

Arts and culture

Towards the delivery of tile art-making workshops, including art materials and the artist's fee

$1,961.80

Eligible

QR2021-220

Crescendo Trust of Aotearoa

Arts and culture

Towards events and communications manager wages from August 2020 to April 2021

$1,800.00

Eligible

QR2021-205

Blue Light Ventures Incorporated

Community

Towards entry costs to the "Rainbows End Funday" for the young groups in Whau

$1,967.00

Eligible

QR2021-209

Epilepsy Association of New Zealand

Community

Towards travel costs to deliver the epilepsy field support services

$700.00

Eligible

QR2021-211

West Auckland Community Toy Library

Community

Towards rent over the three months from July to September 2020

$1,950.00

Eligible

QR2021-214

Afghan Funeral Services Charity in New Zealand

Community

Towards the purchase of grave plots, debt repayment, and operational costs

$2,000.00

Ineligible

QR2021-216

Green Bay Community House

Community

Towards the purchase of a defibrillator

$2,000.00

Eligible

QR2021-218

U3A Titirangi

Community

Towards venue hire at West Lynn Garden between July 2020 to June 2021

$770.00

Eligible

QR2021-219

Silvia Spieksma

Community

Towards an individual's delivery of "Backyard Food Growers" workshops

$1,950.00

Eligible

QR2021-224

Youthline Auckland Charitable Trust

Community

Towards Youthline Helpline operations cost

$2,000.00

Eligible

QR2021-231

The TYLA Trust

Community

Towards the entry fees for the "TYLA" school holiday programme from September 2020 to January 2021

$2,000.00

Eligible

QR2021-234

New Windsor Playcentre

Community

Towards the Playcentre facility appliances, including cordless phone, cat flaps, alarm, blinds and digital keypad locks

$883.21

Eligible

QR2021-229

The Whau River Catchment Trust

Environment

Towards the purchase of a greenhouse

$1,767.00

Eligible

QR2021-233

Ki o Rahi Tamaki Makaurau

Sport and recreation

Towards the sound system hire to be used at "Ki o Rahi" traditional Māori sports tournament between 7 September and 18 September 2020

$1,100.00

Eligible

QR2021-222

Bay Roskill Sports Club Incorporated

Sport and recreation

Towards the external painting work at Bay Roskill Sports Club

$2,000.00

Eligible

QR2021-203

Suburbs New Lynn Cricket Club Incorporated

Sport and recreation

Towards the rental costs to deliver Winter Indoor cricket competitions

$2,000.00

Eligible

QR2021-206

Auckland Climbing Youth Development Club

Sport and recreation

Towards venue hire in Glen Eden to deliver rock climbing competition

$2,000.00

Eligible

QR2021-208

Auckland Golf Incorporated

Sport and recreation

Towards the golf course hire and coaching fee to deliver a golf tournament at Titirangi Golf Range

$2,000.00

Eligible

QR2021-210

Lynnavon United Association Football Club

Sport and recreation

Towards the cost of a month's facility fees at Ken Maunder Park

$2,000.00

Eligible

QR2021-212

Ken Maunder Park Community Trust

Sport and recreation

Towards an artificial turf replacement in the indoor centre

$2,000.00

Eligible

QR2021-213

Auckland Curling Club Incorporated

Sport and recreation

Towards venue hire at Paradice Ice Skating to provide free Curling sport experience students and communities

$2,000.00

Eligible

QR2021-221

New Lynn Tennis Sports and Social Club Incorporated

Sport and recreation

Towards the purchase of tennis rackets and coaching fee between July and December 2020

$2,000.00

Eligible

QR2021-223

Auckland Paraplegic and Physically Disabled Association trading as Parafed Auckland

Sport and recreation

Towards website development for Parafed Auckland

$1,240.00

Eligible

QR2021-226

New Lynn Rugby League Football Club Incorporated

Sport and recreation

Towards the purchase of an oven for New Lynn Rugby League Football Club

$1,834.30

Eligible

QR2021-227

The Auckland Table Tennis Association Incorporated

Sport and recreation

Towards affiliation fee and wages for coaching in schools

$2,000.00

Eligible

QR2021-230

Netball Waitakere Incorporated

Sport and recreation

Towards court line-markings at a refurbished stadium floor

$2,000.00

Eligible

QR2021-232

Auckland Hockey Association Incorporated

Sport and recreation

Towards turf hire at Avondale College hockey turf between July and November 2020

$2,000.00

Eligible

Total

 

 

 

$53,153.81

 

 

 

 

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8.       The local board grants programme sets out:

·     local board priorities

·     lower priorities for funding

·     exclusions

·     grant types, the number of grant rounds and when these will open and close

·      any additional accountability requirements.

9.       The Whau Local Board adopted the Whau Local Board Community Grants Programme 2019/2020 on 27 March 2019 (Attachment A). The document sets application guidelines for contestable grants.

10.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, Council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

14.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     Local boards are responsible for the decision-making and allocation of local board community grants. The Whau Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

16.     The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

17.     A summary of each application received through Whau Quick Response Round Two 2019/2020 (Attachment B) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

18.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

19.     Eleven applicants applying to Whau Quick Response Round Two indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

20.     The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028 and local board agreements.

21.     The Whau Local Board has set a total community grants budget of $130,503 for the 2019/2020 financial year.

22.     A total of $129,520.75 has been allocated to two local grants and one quick response round. This leaves a total of $982.25 to be allocated to one quick response round.

23.     Thirty applications were received for Quick Response Round Two 2019/2020, requesting a total of $53,153.81.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25.     Following the Whau Local Board allocation of funding for the Quick Response Round Two, Commercial and Finance staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Whau Local Grant Programme 2019/2020

89

b

Whau Quick Response Grants Round Two 2019/2020 applications

93

Ngā kaihaina

Signatories

Authors

Erin Shin - Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Wendy Kjestrup - Acting Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

 


Whau Local Board

24 June 2020

 

 


 


 


 


Whau Local Board

24 June 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Whau Local Board

24 June 2020

 

 

Arts Community and Events venue partners interim service approach

File No.: CP2020/08185

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for an interim service approach for Arts Community and Events venue partners from 1 July 2020 to 30 September 2020.

Whakarāpopototanga matua

Executive summary

2.       More than half of the Arts Community and Events (ACE) venues portfolio is managed by 122 partners.

3.       Fifty-five of these partners (including one out of four Whau partners) have contracts and funding agreements that expire on 30 June 2020.

4.       Key concerns for these partners are:

·        the council’s expectation of service delivery from 1 July 2020

·        levels of activity they should be delivering

·        funding availability

·        their responsibilities as employers.

5.       The recommended approach is, firstly, a clarification that services should continue from 1 July 2020 to 30 September 2020.

6.       Secondly, it is to ensure a sustained level of service from the ACE venues portfolio while Emergency Budget deliberation is underway.

7.       Finally, it is to provide a pro rata interim payment (12 weeks of the annual amount) covering the first quarter of FY 2020/2021, to ensure the above can be delivered.

 

Ngā tūtohunga

Recommendations

That the Whau Local Board:

a)      approve interim payments be made to:

i.    Te Toi Uku for $19,478 plus Consumer Price Index adjustment from the Asset Based Services Budget

b)      note the proposed interim payments to:

i.        Green Bay Community House for $10,070 plus Consumer Price Index adjustment from the Asset Based Services Budget

ii.       Blockhouse Bay Community Centre for $12,947 plus Consumer Price Index adjustment from the Asset Based Services Budget

c)      Kelston Community Hub for $10,070 plus Consumer Price Index adjustment from the Asset Based Services Budget.

 

 

 

Horopaki

Context

8.       Auckland Council provides spaces in the community where all Aucklanders can come together to do things that interest them, stretch themselves, have fun, participate, connect, interact, discover new things and learn about each other.

9.       There is an Arts Community and Events (ACE) venue in almost every neighbourhood across Auckland, and the ACE team ensures this diverse portfolio – including community centres, community art galleries, theatres and both rural and urban community halls – is delivering for local communities.

10.     This portfolio contains more than 240 ACE Venues with 122 partners managing over half of these on behalf of the council.

11.     These partnerships are managed with a variety of contracts and agreements in place and funding of over $8m per annum, in addition to in-kind support and resources, including asset provision.   

12.     To help protect Aucklanders during the COVID-19 response, Auckland Council made the decision to temporarily close the Arts, Community and Events venues including community centres, community art galleries, theatres and venues for hire and to support its partners to do the same.

Partner insights

13.     Staff have continued to be in close contact with ACE venue partners through all Alert Levels to answer queries where possible and offer support to their decision-making where appropriate, including:

·   varying contracts to explicitly relieve them of responsibilities under their contracts and funding agreements, as they could not deliver their service under Alert Level Four or Three

·   prioritising final contract payments due in Q3 and Q4 of the current financial year

·   supporting the reopening of venues at Alert Level Two, including implications of group and capacity restrictions.

14.     Staff surveyed ACE venue partners during this time to gather insights on the impacts of COVID-19. Key considerations for partners were:

·   financial security, including uncertainty of funding that might be available in FY 2020/2021

·   concern about their ability to continue to pay staff and deliver expected services and programmes to their local communities.

15.     Fifty-five of these 122 partners have contracts and funding agreements that expire on 30 June 2020.

16.     From survey results and subsequent conversations with partners, the key concerns being are as follows.

·   Are they expected to open and deliver services from 1 July 2020?

·   What level of service should they be delivering?

·   What funding is available for them to continue to deliver services?

·   Concerns regarding their responsibilities as employers.

17.     While our ACE venue partners are aware that the Emergency Budget consultation and deliberation is underway, a number have notified us that without an arrangement they may have to suspend services until the Emergency Budget is adopted and implemented in August 2020.

18.     Staff are also aware of concerns raised by local board members and these were discussed in workshops when ACE staff visited local boards to discuss facility reopening plans over the last month.

Tātaritanga me ngā tohutohu

Analysis and advice

Interim service delivery support

19.     The recommended approach is to clarify that services should continue from 1 July 2020 to 30 September 2020, ensuring a sustained level of service from the ACE venues portfolio while Emergency Budget deliberation is happening.

20.     In consultation with Auckland Council’s Commercial & Finance and Legal departments, staff have determined that the best approach to both sustain service and to address the level of uncertainty that exists with ACE venue partners is to provide interim funding covering the first quarter of FY 2020/2021.

21.     To do this will require a pro rata interim payment (12 weeks of the annual amount).

22.     Interim funding will enable ACE venue partners to operate throughout July, August and September. In August 2020, after local boards approve their work programmes staff will  make contract/grant payments to for the balance of approved funding to partners for the remaining quarters of FY 2020/2021.

23.     For the Whau Local Board area the partnership under consideration is:

ACE venue partner

Interim payment

amount

+CPI

Annual contract amount

Funding mechanism

Expiry

Budget source

Key relationship holder

Te Toi Uku

 

$19,478

 

$77,912

 

FA*

FY20

ABS opex

Arts and Culture

 

 

24.     The following partnership agreement for the Whau Local Board area is supported by multi-year agreement that is in-train. Staff are working closely with these partners to arrange interim quarterly payments.

ACE venue partner

Interim payment

amount

+CPI

Annual contract amount

Funding mechanism

Expiry

Budget source

Key relationship holder

Green Bay Community House

$10,070

$40,280

CCMA**

FY22

ABS opex

Community Places

Blockhouse Bay Community Centre

$12,947

$51,789

CCMA**

FY22

ABS opex

Community Places

Kelston Community Hub

$10,070

$40,280

CCMA**

FY22

ABS opex

Community Places

 

 

 

 

 

 

 

 

 

 

 

 

*FA - Funding agreement

**CCMA – Community Centre Management Contract

***SA – Service agreement

 

25.     Staff are aware of the concerns this uncertainty is causing ACE venue partners and have advised them in writing that this approach will be brought to local boards as governors of local facilities and locally funded services.

26.     This approach requires a commitment to advance funding for the first quarter of FY 2020/2021 ahead of the Emergency Budget approval and decisions to finalise local board work programmes for FY 2020/2021.

27.     Options for consideration by the board are:

 

 

Option

Option one

Option two

Recommended Approach

Option three

Description

Defer funding decision until the Emergency Budget is confirmed

 

Allocate interim partial payment

 

Allocate full pro rata 12 weeks payment

 

Action

No interim payment is made

 

A payment of less than pro rata amount is made at a later date

 

An interim payment can be made early July

 

Implications

·      Possible suspension of services

·      Risk of these partners not being able to reopen

 

·      Negotiations on level of service and new Key Performance indicators would need to be entered into for the first quarter

·      New contracts generated and agreed

·      Neither Auckland Council nor ACE venue partners have resources or time to manage this

 

·      Service is sustained at current level – doors remain open

·      The impact of different funding scenarios can then be workshopped with board and partners as the Emergency Budget is considered

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

28.     ACE venues can have a positive climate impact as they enable people to connect, participate and recreate locally without having to travel long distances. They help foster a sense of community and contribute positively to people’s views of where they live.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29.     Auckland Council provides fair, easy and affordable access to safe and welcoming venues through the Arts, Community and Events department of the Customer and Community Directorate.

30.     The Community Places and Arts and Culture units manage the relationship and contracts with ACE venue partners.

31.     Subject to the outcome of this decision, staff will work with Community Facilities to manage implications for council-owned assets.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32.     A number of local board workshops were conducted through May and early June 2020 on the Auckland Council approach to COVID-19 Level 2 and the phased reopening of local community facilities.

33.     During these workshops, local boards:

·   were informed the majority of ACE venue partners reopened promptly at Level Two

·   expressed an interest in the status of ACE venue partner delivery and FY2020/2021 funding

·   considered additional funds due to marked loss in revenue from classes and bookings.

Tauākī whakaaweawe Māori

Māori impact statement

34.     Art Community and Events venues support diverse, equitable, and affordable access to spaces to all Aucklanders, including Māori.

35.     Programming through Arts Community and Events venues supports Māori outcomes, and showcases work from Māori content creators and artists. This is particularly relevant to the Kelston Community Hub which has been actively working with local kaumatua to deliver Māori programmes at the hub.

Ngā ritenga ā-pūtea

Financial implications

36.     This approach requires a total commitment of $151,827 from the Whau Local Boards Asset Based Services opex funding in advance of the Emergency Budget approval and decisions to finalise local board work programmes for FY 2020/2021.

37.     $19,478 is an interim payment to the partner with a funding agreement that expire on 30 June 2020.

38.     $132,349 is the total annual amount for the in-train agreements with three partners.

39.     This total amount will not be available for reallocation in future FY 2020/2021 decision making.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     Risks associated with this decision and mitigations are:

Risk

Mitigation

A decision could preempt significant budgetary decisions

This is an interim approach, consistent with the council’s managed provision in this portfolio

The recommended approach may not provide sufficient surety for partners

Staff will communicate with partners and inform them of the Emergency Budget consultation process

Ngā koringa ā-muri

Next steps

41.     Subject to local board approval, staff will organise agreements and payments to partners no later than mid-July 2020.

42.     Staff will continue to work with these partners to assess the impact of different funding scenarios, if any, to funding levels, service delivery, outcome areas, or key performance indicators for the remainder of FY 2020/2021. This will inform discussions on local board work programmes once the Emergency Budget has been approved.

Ngā tāpirihanga

Attachments

There are no attachments for this report.   

 

 

 

 

Ngā kaihaina

Signatories

Author

Kat Teirney – Senior Project Lead, Community Places

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Wendy Kjestrup - Acting Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

 


Whau Local Board

24 June 2020

 

 

Addition to the 2019-2022 Whau Local Board meeting schedule

File No.: CP2020/07666

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for an additional meeting date to be added to the 2019-2022 Whau Local Board meeting schedule in order to accommodate changes to the Emergency Budget 2020/2021 timeframes.

Whakarāpopototanga matua

Executive summary

2.       Due to the consequences of the COVID-19 pandemic, Auckland Council is consulting Aucklanders on further matters for the Emergency Budget 2020/2021. This significantly changes the process set out for the annual plan this year.

3.       The local board is being asked to approve a meeting at 11am on Wednesday 8 July 2020 as an addition to the Whau Local Board meeting schedule to receive feedback from the Emergency Budget 2020/2021 consultation and provide input to the Governing Body. This will enable the modified Emergency Budget 2020/2021 timeframes to be met.

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)      Approve the addition of a meeting at 11am on Wednesday 8 July 2020 to the 2019-2022 Whau Local Board meeting schedule to accommodate the Emergency Budget 2020/2021 timeframes.

 

Horopaki

Context

4.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

5.       In summary, adopting a meeting schedule helps meet the requirements of:

·    clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings.  Such notification may be provided by the adoption of a schedule of business meetings.

·    sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

6.       The Whau Local Board adopted its 2019-2022 business meeting schedule at its Wednesday 4 December 2019 business meeting (Resolution Number WH/2019/162, parts (a) and (b)).

7.       Due to the consequences of the COVID-19 pandemic, Auckland Council is consulting Aucklanders on further matters for the Emergency Budget 2020/2021. This significantly changes the process set out for the annual plan this year.

8.       To allow local boards to receive feedback from Aucklanders in their local board area on the proposed Emergency Budget, and to provide input to the Governing Body, it is recommended that an additional or extraordinary business meeting be held between 6 to 10 July.

9.       The Local Board Agreement is anticipated to be adopted by the Whau Local Board at its regular business meeting on 22 July.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The local board has two choices:

i)        Add the meeting as an additional meeting to the meeting schedule. This is the recommended option.

or

ii)       Add the meeting as an extraordinary meeting.

11.     For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2020/2021 timeframes change again, or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled anyway.

12.     For option two, only the specific topic Emergency Budget 2020/2021 may be considered for which the meeting is being held. No other policies or plans could be considered at this meeting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     This report requests the local board’s decision to schedule an additional meeting and consider whether to approve it as an extraordinary meeting or a special addition to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

16.     There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

17.     There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18. If the local board decides not to add this business meeting to their schedule this will cause a delay to the Emergency Budget 2020/2021 process, which would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the Emergency Budget.

Ngā koringa ā-muri

Next steps

19.     Implement the processes associated with preparing for business meetings.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Rodica Chelaru - Democracy Advisor - Whau

Authoriser

Wendy Kjestrup - Acting Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

 


Whau Local Board

24 June 2020

 

 

Whau Local Board recess weeks

File No.: CP2020/07671

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to amend the Whau Local Board recess weeks scheduled for the remainder of the 2019-2022 electoral term.

Whakarāpopototanga matua

Executive summary

2.       At its meeting of 4 December 2019, the Whau local board resolved as follows (Resolution Number WH/2019/162):

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

e)      note two recess weeks annually as follows:

i)      2020

Week 1: from Monday, 13 April, to Friday, 17 April 2020

Week 2: from Monday, 06 July, to Friday, 10 July 2020

 

ii)           2021

Week 1: from Monday, 05 April to Friday, 09 April 2021

Week 2: from Monday, 12 July to Friday, 16 July 2021

 

iii)          2022

Week 1: from Monday, 18 April to Friday, 22 April 2022

Week 2: from Monday, 11 July to Friday, 15 July 2022.

 

          CARRIED

3.       Subsequently it was identified that the above resolution was not consistent with earlier discussions between the board and staff during the local board induction workshops. Further, given the dynamic nature of local board business and the need for local boards to be flexible in respect of wider council process (and in particular timelines around statutory planning processes) it is impractical to have specific recess dates set by resolution.

4.       In previous electoral terms the Whau Local Board has had flexibility around recess dates, and staff and members agree that this can continue to be accommodated on the basis that the local board will have a minimum of two recess weeks per year, to be agreed informally amongst members early in each calendar year.

5.       In the case of the 2020 recess periods the first, in April, coincided with the COVID-19 Level 4 lockdown. The next scheduled recess week (scheduled for the week of 6-10 July as per the above resolution) now needs to be postponed.

6.       The timeframes for the Emergency Budget 2020/2021 process have been modified due to delays caused by the COVID-19 lockdown, and all local boards are now required to hold a workshop and business meeting in the week of 6-10 July.

7.       Local boards are being asked to reschedule their recess weeks occurring in July to accommodate the modified Emergency Budget 2020/2021 timeframes, and the Whau Local Board has indicated a preference to take this opportunity to rescind part (e) Resolution WH/2019/162 and replace it with an amended resolution that will allow future recess weeks to be scheduled by informal agreement of members based on advice from staff.

8.       It is noted that the remaining parts (a – d) of Resolution WH/2019/162 are unaffected by this proposed amendment.

 

Ngā tūtohunga

Recommendations

That the Whau Local Board:

a)      rescind part (e) of Resolution WH/2019/162

b)      agree to hold a minimum of two recess weeks per year for the remainder of the 2019-2022 electoral term with dates to be agreed informally by members.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Mary Binney - Senior Local Board Advisor - Whau

Authoriser

Wendy Kjestrup - Acting Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

 


Whau Local Board

24 June 2020

 

 

Whau Local Board Workshop Records

File No.: CP2020/07085

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the records of the workshops held by the Whau Local Board on 20 May and 3 June 2020.

Whakarāpopototanga matua

Executive summary

2.       Briefings provided at the workshops held are as follows:

20 May 2020 – workshop held by Skype connection

·    Staff and members check-in – informal session

·    Joint Pānuku an Kāinga Ora workshop on Avondale

·    Whau Grants:
- Local Grants closed 27 March 2020
- Multi-board Grants closed 13 March 2020.

3 June 2020 – workshop held by Skype connection

·    Staff and members check-in – informal session

·    Auckland Transport Local Board Transport Capital Fund (LBTCF) update

·    The Whau Youth Board – update.

 

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)      confirm the records of the workshops held on 20 May and 3 June 2020.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

What Local Board workshop records - 20 May 2020

227

b

Whau Local Board workshop records - 3 June 2020

229

     

Ngā kaihaina

Signatories

Author

Rodica Chelaru - Democracy Advisor - Whau

Authoriser

Wendy Kjestrup - Acting Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

 


Whau Local Board

24 June 2020

 

 


 


Whau Local Board

24 June 2020

 

 


 


 


Whau Local Board

24 June 2020

 

 

Governance Forward Work Calendar

File No.: CP2020/07086

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The governance forward work calendar for the Whau Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

3.       The governance forward work calendars are part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·        ensuring advice on meeting agendas is driven by local board priorities

·        clarifying what advice is expected and when

·        clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)   receive the governance forward work calendar for June/July 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Calendar – June 2020

235

     

Ngā kaihaina

Signatories

Author

Rodica Chelaru - Democracy Advisor - Whau

Authoriser

Wendy Kjestrup – Acting Relationship Manager Henderson-Massey, Waitākere Ranges, Whau

 


Whau Local Board

24 June 2020

 

 

    

  


Whau Local Board

24 June 2020

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    YMCA North - Raise Up Youth Development Programme                                                    Page 239

Item 8.2      Attachment a    West Auckland Resource Centre - presentation Page 245


Whau Local Board

24 June 2020

 

 


 


 


 


 


 


Whau Local Board

24 June 2020