Whau Local Board
OPEN MINUTES
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Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 24 June 2020 at 6:00pm.
Chairperson |
Kay Thomas |
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Deputy Chairperson |
Susan Zhu |
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Members |
Fasitua Amosa |
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Catherine Farmer |
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Warren Piper |
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Jessica Rose |
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ABSENT
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Member Te'eva Matafai |
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For leave of absence |
ALSO PRESENT
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IN ATTENDANCE
Whau Ward Councillor |
Tracy Mulholland |
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Whau Local Board 24 June 2020 |
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Chair K Thomas opened the meeting, welcomed those in attendance, and led the meeting in a karakia.
There were no declarations of interest.
Whau Local Board Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.
The following are declared interests of the Whau Local Board:
Member |
Organisation |
Position
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Kay Thomas
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· New Lynn Citizens Advice Bureau · Friends of Arataki · Western Quilters |
Volunteer Committee member Member |
Susan Zhu
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· Chinese Oral History Foundation · The Chinese Garden Steering Committee of Auckland |
Committee member Board Member
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Fasitua Amosa
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· Equity NZ · Massive Theatre Company · Avondale Business Association |
Vice President Board member A family member is the Chair |
Catherine Farmer
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· Avondale-Waterview Historical Society · Blockhouse Bay Historical Society · Portage Licensing Trust · Blockhouse Bay Bowls · Forest and Bird organisation · Grey Power |
Member
Member Trustee Patron Member Member |
Te’eva Matafai
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· Pacific Events and Entertainment Trust · Miss Samoa NZ · Malu Measina Samoan Dance Group · Pasifika Festival Village Coordinators Trust ATEED · Aspire Events |
Co-Founder
Director Director/Founder
Chairperson
Director |
Warren Piper
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· New Lynn RSA · New Lynn Business Association |
Associate Member Member
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Jessica Rose
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· Women in Urbanism-Aotearoa, Auckland Branch ·
Kaainga ora · Forest & Bird · Big Feels Club · Frocks on Bikes · Bike Auckland |
Committee member
Programme manager Sustainability Member Patron Former co-chair Former committee member
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Member appointments
Whau Local Board members are appointed to the following bodies. In these appointments the local members represent Auckland Council.
External organisation
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Leads |
Alternate |
Aircraft Noise Community Consultative Group
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Warren Piper |
Catherine Farmer |
Avondale Business Association
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Kay Thomas |
Warren Piper |
Blockhouse Bay Business Association
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Warren Piper |
Fasitua Amosa |
New Lynn Business Association
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Susan Zhu |
Kay Thomas |
Rosebank Business Association
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Fasitua Amosa |
Warren Piper |
Whau Coastal Walkway Environmental Trust
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Fasitua Amosa |
Jessica Rose |
Resolution number WH/2020/47 MOVED by Chairperson K Thomas, seconded by Member F Amosa: That the Whau Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 27 May 2020, including the confidential section, as true and correct.
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Resolution number WH/2020/48 MOVED by Chairperson K Thomas, seconded by Member W Piper: That the Whau Local Board: a) approve the request for Leave of Absence for Member T Matafai for the period 3 June 2020 to 23 July 2020 inclusive .
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There were no acknowledgements.
There were no petitions.
8.1 |
Deputation - YMCA North - Raise Up Youth Development Programme |
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Resolution number WH/2020/49 MOVED by Chairperson K Thomas, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a) receive the YMCA North presentation of Raise Up Youth Development Programme, and thank Chelsey Harnell, Youth Empowerment Supervisor and Adam Brown-Rigg, Development Manager, for their attendance.
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8.2 |
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Resolution number WH/2020/50 MOVED by Chairperson K Thomas, seconded by Member J Rose: That the Whau Local Board: a) receive the West Auckland Resource Centre’s (WARC) presentation, and thank Heather Carolan, Kelly Pretty and Anne Welsh for their attendance.
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8.3 |
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Resolution number WH/2020/51 MOVED by Chairperson K Thomas, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a) receive Synergy Community Trust’s presentation, and thank Anna Yang, Danny Wu and their colleagues for their attendance b) recommend that staff follow up on the matter raised in the deputation.
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a 24 June 2020, Whau Local Board: Item 8.3 - Deputation - Synergy Community Trust |
8.4 |
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Resolution number WH/2020/52 MOVED by Chairperson K Thomas, seconded by Member F Amosa: That the Whau Local Board: a) receive Wax Eye Sports and Performing Trust Inc presentation and thank Neil Haines, Chairman, for his attendance.
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a 24 June 2020, Whau Local Board: Item 8.4 - Deputation - Wax Eye Sports and Performing Arts Trust Inc |
8.5 |
Deputation - Group of migrant, refugee and asylum seeker resettlement organisations |
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Resolution number WH/2020/53 MOVED by Chairperson K Thomas, seconded by Member J Rose: That the Whau Local Board: a) receive the presentation from a group of migrant, refugee and asylum seeker resettlement organisations, and thank the steering group and Jan Brown for their attendance.
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a 24 June, Whau Local Board: Item 8.5 - Deputation - Group of migrant, refugee and asylum seeker resettlement organisations
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Precedence of Business |
Resolution number WH/2020/54 MOVED by Chairperson K Thomas, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a) agree that Item 11 – Ward Councillor’s update be accorded precedence at this time.
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Note: Item 11 – Ward Councillor’s update was considered prior to item 9 – Public Forum |
Ward Councillor's update |
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Resolution number WH/2020/55 MOVED by Chairperson K Thomas, seconded by Member W Piper: That the Whau Local Board: a) a) receive Whau Ward Councillor’s, Tracy Mulholland, update and thank her for being in attendance via telephone.
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Note: Item 11 – Ward Councillor’s update was considered before Item 9 – Public Forum |
9.1 |
Public Forum - Management
Plan for Central Reserve, Avondale Township – Janet Charman |
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Janet Charman submitted to the local board regarding various aspects of the proposed redevelopment and regeneration plans for the Avondale town centre emphasising the need for strenthened community engagement, better connectivity for residents and the need to prioritise the former 3 Guys site. |
9.2 |
Public Forum - Silvia Spieksma – Community liaison/collaboration |
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Silvia Spieksma submitted a request for the initiation of an improved consultation process with communities and stakeholders regarding development in the Avondale town centre . |
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Resolution number WH/2020/56 MOVED by Chairperson K Thomas, seconded by Member W Piper: That the Whau Local Board: a) receive the presentations from Janet Charman and Silvia Spieksma, and thank them for their attendance.
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a 24 June 2020, Whau Local Board: Item 9.1 - Public Forum - Management Plan for Central Reserve, Avondale Township – Janet Charman |
There was no extraordinary business.
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Resolution number WH/2020/57 MOVED by Chairperson K Thomas, seconded by Member C Farmer: That the Whau Local Board: a) approve the draft Whau Local Board Plan 2020 as outlined in Attachment A of the agenda report and the statement of proposal as outlined in Attachment B of the agenda report for public consultation using the special consultative procedure b) delegate authority to the Chairperson of the Whau Local Board to approve final changes to the draft Whau Local Board Plan 2020 c) note the Whau Local Board Plan Engagement Plan as outlined in Attachment C of the agenda report d) delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the draft Whau local board plan: i) Whau Local Board members and Chairperson ii) General Manager Local Board Services, Whau Local Board Relationship Manager, Whau Local Board Senior Advisor, Whau Local Board Advisor, Whau Local Board Engagement Advisor iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer e) approve holding an extraordinary meeting of the Whau Local Board, if required, on Wednesday 4 November 2020 to adopt the Whau Local Board Plan 2020.
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13 |
Whau State Highway 16/20 General Restoration Fund allocation |
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Note: The motion was put in parts. |
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Resolution number WH/2020/58 MOVED by Chairperson K Thomas, seconded by Member C Farmer: That the Whau Local Board: Resolution number WH/2020/59 MOVED by Chairperson K Thomas, seconded by Member W Piper: a) note the final income from the New Zealand Transport Agency for the Whau Local Board for the State Highway 16/20 Waterview Connection Project is $1,173,399.
CARRIED |
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Resolution number WH/2020/60 MOVED by Chairperson K Thomas, seconded by Member C Farmer: That the Whau Local Board: b) approve the following further allocations for the Whau State Highway 16/20 General Restoration Fund as outlined below (incorporating changes to budget allocations from resolutions WH/2015/110, WH/2016/124 and WH/2018/99): Completed projects i) allocate an additional $232,665 to the project Holly Street to Heron Park Walkway to cover final costs noting the project has now been completed; and ii) allocate an additional $11,061 to the project Valonia Park Amenity Block Installation to cover final costs noting the project has now been completed. In progress project iii) allocate an additional $50,000 to the project Sandy Lane Reserve upgrade to complete all works outlined in the project concept design.
CARRIED |
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Note: Pursuant to Standing Order 1.97, Members S Zhu and W Piper requested that their dissenting vote be recorded. |
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Resolution number WH/2020/61 MOVED by Chairperson K Thomas, seconded by Member C Farmer: That the Whau Local Board: b) c) note the unallocated sum of $73,582 is available for subsequent allocation.
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14 |
Auckland Transport Update Report for the Whau Local Board June 2020 |
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Resolution number WH/2020/62 MOVED by Chairperson K Thomas, seconded by Member W Piper: That the Whau Local Board: a) receive Auckland Transport’s update for the Whau Local Board for June 2020.
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15 |
Whau Quick Response Grants Round Two 2019/2020 grant allocations |
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Resolution number WH/2020/63 MOVED by Chairperson K Thomas, seconded by Member F Amosa: That the Whau Local Board: a) agree to fund, part-fund or decline each application received in Whau Quick Response Round Two 2019/2020, listed in the following table:
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16 |
Arts Community and Events venue partners interim service approach |
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Resolution number WH/2020/64 MOVED by Chairperson K Thomas, seconded by Member J Rose: That the Whau Local Board: a) approve interim payments be made to: i. Te Toi Uku for $19,478 plus Consumer Price Index adjustment from the Asset Based Services Budget b) note the proposed interim payments to: i. Green Bay Community House for $10,070 plus Consumer Price Index adjustment from the Asset Based Services Budget ii. Blockhouse Bay Community Centre for $12,947 plus Consumer Price Index adjustment from the Asset Based Services Budget iii. Kelston Community Hub for $10,070 plus Consumer Price Index adjustment from the Asset Based Services Budget.
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Resolution number WH/2020/65 MOVED by Chairperson K Thomas, seconded by Member C Farmer: That the Whau Local Board: a) approve the addition of a meeting at 11am on Wednesday 8 July 2020 to the 2019-2022 Whau Local Board meeting schedule to accommodate the Emergency Budget 2020/2021 timeframes.
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Resolution number WH/2020/66 MOVED by Chairperson K Thomas, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a) rescind part (e) of Resolution WH/2019/162 b) agree to hold a minimum of two recess weeks per year for the remainder of the 2019-2022 electoral term with dates to be agreed informally by members.
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Resolution number WH/2020/67 MOVED by Chairperson K Thomas, seconded by Member C Farmer: That the Whau Local Board: a) confirm the records of the workshops held on 20 May and 3 June 2020.
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Resolution number WH/2020/68 MOVED by Chairperson K Thomas, seconded by Member W Piper: That the Whau Local Board: a) receive the governance forward work calendar for June/July 2020.
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21 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
7.45pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................