Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 24 June 2020 at 6:00pm.

 

present

 

Chairperson

Kay Thomas

 

Deputy Chairperson

Susan Zhu

 

Members

Fasitua Amosa

 

 

Catherine Farmer

 

 

Warren Piper

 

 

Jessica Rose

 

 

ABSENT

 

 

Member Te'eva Matafai

 

For leave of absence

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

Whau Ward Councillor

Tracy Mulholland

 

 

 

 

 

 

 

 


Whau Local Board

24 June 2020

 

 

1          Welcome

 

Chair K Thomas opened the meeting, welcomed those in attendance, and led the meeting in a karakia.

 

2          Apologies

  

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

Whau Local Board Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

 

The following are declared interests of the Whau Local Board:

 

Member

Organisation

Position

 

Kay Thomas

 

 

·         New Lynn Citizens Advice Bureau

·         Friends of Arataki

·         Western Quilters

Volunteer

Committee member

Member

Susan Zhu

 

 

·      Chinese Oral History Foundation 

·      The Chinese Garden Steering Committee of Auckland

Committee member

Board Member

 

Fasitua Amosa

 

 

·         Equity NZ

·         Massive Theatre Company

·         Avondale Business Association

Vice President

Board member

A family member is the Chair

Catherine Farmer

 

 

·      Avondale-Waterview Historical Society

·      Blockhouse Bay Historical Society 

·      Portage Licensing Trust

·      Blockhouse Bay Bowls

·      Forest and Bird organisation

·      Grey Power

Member

 

Member

Trustee

Patron

Member

Member

Te’eva Matafai

 

 

·      Pacific Events and Entertainment Trust 

·      Miss Samoa NZ

·      Malu Measina Samoan Dance Group

·      Pasifika Festival Village Coordinators Trust ATEED

·      Aspire Events

Co-Founder

 

Director

Director/Founder

 

Chairperson

 

Director

Warren Piper

 

 

·      New Lynn RSA

·      New Lynn Business Association

Associate Member

Member

 

Jessica Rose

 

 

·         Women in Urbanism-Aotearoa, Auckland Branch

·         Kaainga ora

·         Forest & Bird

·         Big Feels Club

·         Frocks on Bikes

·         Bike Auckland

Committee member

 

Programme manager Sustainability

Member

Patron

Former co-chair

Former committee member

 

Member appointments

            Whau Local Board members are appointed to the following bodies. In these appointments the local members represent Auckland Council.

External organisation

 

Leads

Alternate

Aircraft Noise Community Consultative Group

 

Warren Piper

Catherine Farmer

Avondale Business Association

 

Kay Thomas

Warren Piper

Blockhouse Bay Business Association

 

Warren Piper

Fasitua Amosa

New Lynn Business Association

 

Susan Zhu

Kay Thomas
Warren Piper

Rosebank Business Association

 

Fasitua Amosa

Warren Piper

Whau Coastal Walkway Environmental Trust

 

Fasitua Amosa

Jessica Rose

 

4          Confirmation of Minutes

 

Resolution number WH/2020/47

MOVED by Chairperson K Thomas, seconded by Member F Amosa:  

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 27 May 2020, including the confidential section, as true and correct.

 

CARRIED

 

5          Leave of Absence

 

Resolution number WH/2020/48

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)         approve the request for Leave of Absence for Member T Matafai for the period 3 June 2020 to 23 July 2020 inclusive .

 

CARRIED

 

6Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - YMCA North - Raise Up Youth Development Programme

 

Resolution number WH/2020/49

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)   receive the YMCA North presentation of Raise Up Youth Development Programme, and thank Chelsey Harnell, Youth Empowerment Supervisor and Adam Brown-Rigg, Development Manager, for their attendance.

 

CARRIED

 

 

 

 

8.2

Deputation - West Auckland Resource Centre

 

Resolution number WH/2020/50

MOVED by Chairperson K Thomas, seconded by Member J Rose:  

That the Whau Local Board:

a)      receive the West Auckland Resource Centre’s (WARC) presentation, and thank Heather Carolan, Kelly Pretty and Anne Welsh for their attendance.

 

CARRIED

 

 

 

 

8.3

Deputation - Synergy Community Trust

 

Resolution number WH/2020/51

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)         receive Synergy Community Trust’s presentation, and thank Anna Yang, Danny Wu and their colleagues for their attendance

b)        recommend that staff follow up on the matter raised in the deputation.

 

CARRIED

 

 

 

Attachments

a     24 June 2020, Whau Local Board: Item 8.3 - Deputation - Synergy Community Trust

 

 

8.4

Deputation - Wax Eye Sports and Performing Trust Inc

 

Resolution number WH/2020/52

MOVED by Chairperson K Thomas, seconded by Member F Amosa:  

That the Whau Local Board:

a)      receive Wax Eye Sports and Performing Trust Inc presentation and thank Neil Haines, Chairman, for his attendance.

 

CARRIED

 

 

 

Attachments

a     24 June 2020, Whau Local Board: Item 8.4 - Deputation - Wax Eye Sports and Performing Arts Trust Inc

 

 

8.5

Deputation - Group of migrant, refugee and asylum seeker resettlement organisations

 

Resolution number WH/2020/53

MOVED by Chairperson K Thomas, seconded by Member J Rose:  

That the Whau Local Board:

a)      receive the presentation from a group of migrant, refugee and asylum seeker resettlement organisations, and thank the steering group and Jan Brown for their attendance.

 

CARRIED

 

 

 

Attachments

a     24 June, Whau Local Board: Item 8.5 - Deputation - Group of migrant, refugee and asylum seeker resettlement organisations

 

 

Precedence of Business

Resolution number WH/2020/54

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)         agree that Item 11 – Ward Councillor’s update be accorded precedence at this time.

 

CARRIED

Note: Item 11 – Ward Councillor’s update was considered prior to item 9 – Public Forum

 

 

11

Ward Councillor's update

 

Resolution number WH/2020/55

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)         a)      receive Whau Ward Councillor’s, Tracy Mulholland, update and thank her for being in attendance via telephone.

 

CARRIED

 

Note: Item 11 – Ward Councillor’s update was considered before Item 9 – Public Forum

 

9          Public Forum

 

9.1

Public Forum - Management Plan for Central Reserve, Avondale Township – Janet Charman

 

Janet Charman submitted to the local board regarding various aspects of the proposed redevelopment and regeneration plans for the Avondale town centre emphasising the need for strenthened community engagement, better connectivity for residents and the need to prioritise the former 3 Guys site.

9.2

Public Forum - Silvia Spieksma – Community liaison/collaboration

 

Silvia Spieksma submitted a request for the initiation of an improved consultation process with communities and stakeholders regarding development in the Avondale town centre .

 

Resolution number WH/2020/56

MOVED by Chairperson K Thomas, seconded by Member W Piper:   

That the Whau Local Board:

a)    receive the presentations from Janet Charman and Silvia Spieksma, and thank them for their attendance.

 

CARRIED

 

 

 

Attachments

a     24 June 2020, Whau Local Board: Item 9.1 - Public Forum - Management Plan for Central Reserve, Avondale Township – Janet Charman

 

10        Extraordinary Business

 

There was no extraordinary business.

 

12

Draft Whau Local Board Plan 2020

 

Resolution number WH/2020/57

MOVED by Chairperson K Thomas, seconded by Member C Farmer:  

That the Whau Local Board:

a)      approve the draft Whau Local Board Plan 2020 as outlined in Attachment A of the agenda report and the statement of proposal as outlined in Attachment B of the agenda report for public consultation using the special consultative procedure

b)      delegate authority to the Chairperson of the Whau Local Board to approve final changes to the draft Whau Local Board Plan 2020

c)      note the Whau Local Board Plan Engagement Plan as outlined in Attachment C of the agenda report

d)      delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken’ (or New Zealand sign language) interaction, at the council’s public engagement events, during the consultation period for the draft Whau local board plan:

i)       Whau Local Board members and Chairperson

ii)      General Manager Local Board Services, Whau Local Board Relationship Manager, Whau Local Board Senior Advisor, Whau Local Board Advisor, Whau Local Board Engagement Advisor

iii)     any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer

e)      approve holding an extraordinary meeting of the Whau Local Board, if required, on Wednesday 4 November 2020 to adopt the Whau Local Board Plan 2020.

 

CARRIED

 

 

13

Whau State Highway 16/20 General Restoration Fund allocation

 

Note: The motion was put in parts.

 

Resolution number WH/2020/58

MOVED by Chairperson K Thomas, seconded by Member C Farmer: 

That the Whau Local Board:

Resolution number WH/2020/59

MOVED by Chairperson K Thomas, seconded by Member W Piper:

a)         note the final income from the New Zealand Transport Agency for the Whau Local Board for the State Highway 16/20 Waterview Connection Project is $1,173,399.

 

CARRIED

 

 

 

Resolution number WH/2020/60

MOVED by Chairperson K Thomas, seconded by Member C Farmer:

That the Whau Local Board:

b)      approve the following further allocations for the Whau State Highway 16/20 General Restoration Fund as outlined below (incorporating changes to budget allocations from resolutions WH/2015/110, WH/2016/124 and WH/2018/99):

Completed projects

i)       allocate an additional $232,665 to the project Holly Street to Heron Park Walkway to cover final costs noting the project has now been completed; and

ii)      allocate an additional $11,061 to the project Valonia Park Amenity Block Installation to cover final costs noting the project has now been completed.

In progress project

iii)     allocate an additional $50,000 to the project Sandy Lane Reserve upgrade to complete all works outlined in the project concept design.

 

CARRIED

 

Note: Pursuant to Standing Order 1.97, Members S Zhu and W Piper requested that their dissenting vote be recorded.

 

Resolution number WH/2020/61

MOVED by Chairperson K Thomas, seconded by Member C Farmer:  

That the Whau Local Board:

b)        c)         note the unallocated sum of $73,582 is available for subsequent allocation.

 

 

CARRIED

 

14

Auckland Transport Update Report for the Whau Local Board June 2020

 

Resolution number WH/2020/62

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)     receive Auckland Transport’s update for the Whau Local Board for June 2020.

 

CARRIED

 

15

Whau Quick Response Grants Round Two 2019/2020 grant allocations

 

Resolution number WH/2020/63

MOVED by Chairperson K Thomas, seconded by Member F Amosa:  

That the Whau Local Board:

a)      agree to fund, part-fund or decline each application received in Whau Quick Response Round Two 2019/2020, listed in the following table:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount allocated

QR2021-202

NZ Korean Youth Community Trust

Arts and culture

Towards advertising costs to promote the Joyful Youth Orchestra

$650.00

Declined

Grant round oversubscribed Limited funding 

$0.00

 

QR2021-204

Connected Media Charitable Trust

Arts and culture

Towards the purchase of a laptop

$2,230.00

Declined:

Grant round oversubscribed Limited funding 

$0.00

 

QR2021-225

Dance Therapy NZ (trading as Dance & Arts Therapy NZ)

Arts and culture

Towards the delivery of "Movement for Wellbeing" programme, including venue hire, facilitator and supervisors' costs, marketing, and activity equipment

$2,350.50

Declined: Grant round oversubscribed Limited funding 

$0.00

QR2021-228

Ekarasa Mara Doblanovic

Arts and culture

Towards the delivery of tile art-making workshops, including art materials and the artist's fee

$1,961.80

$200.00

QR2021-220

Crescendo Trust of Aotearoa

Arts and culture

Towards events and communications manager wages from August 2020 to April 2021

$1,800.00

Declined: Grant round oversubscribed Limited funding 

$0.00

QR2021-205

Blue Light Ventures Incorporated

Community

Towards entry costs to the "Rainbows End Funday" for the young groups in Whau

$1,967.00

$800.00

QR2021-209

Epilepsy Association of New Zealand

Community

Towards travel costs to deliver the epilepsy field support services

$700.00

$500.00

QR2021-211

West Auckland Community Toy Library

Community

Towards rent over the three months from July to September 2020

$1,950.00

$200.00

QR2021-214

Afghan Funeral Services Charity in New Zealand

Community

Towards the purchase of grave plots, debt repayment, and operational costs

$2,000.00

Declined: Grant round oversubscribed Limited funding

$0.00

QR2021-216

Green Bay Community House

Community

Towards the purchase of a defibrillator

$2,000.00

$800.00

QR2021-218

U3A Titirangi

Community

Towards venue hire at West Lynn Garden between July 2020 to June 2021

$770.00

Declined: Grant round oversubscribed Limited funding

$0.00

QR2021-219

Silvia Spieksma

Community

Towards an individual's delivery of "Backyard Food Growers" workshops

$1,950.00

$200.00

QR2021-224

Youthline Auckland Charitable Trust

Community

Towards Youthline Helpline operations cost

$2,000.00

Declined: Grant round oversubscribed Limited funding

$0.00

QR2021-231

The TYLA Trust

Community

Towards the entry fees for the "TYLA" school holiday programme from September 2020 to January 2021

$2,000.00

Declined: Grant round oversubscribed Limited funding

$0.00

QR2021-234

New Windsor Playcentre

Community

Towards the Playcentre facility appliances, including cordless phone, cat flaps, alarm, blinds and digital keypad locks

$883.21

Declined: Grant round oversubscribed Limited funding

$0.00

QR2021-229

The Whau River Catchment Trust

Environment

Towards the purchase of a greenhouse

$1,767.00

$800.00

QR2021-233

Ki o Rahi Tamaki Makaurau

Sport and recreation

Towards the sound system hire to be used at "Ki o Rahi" traditional Māori sports tournament between 7 September and 18 September 2020

$1,100.00

Declined: Grant round oversubscribed Limited funding

$0.00

QR2021-222

Bay Roskill Sports Club Incorporated

Sport and recreation

Towards the external painting work at Bay Roskill Sports Club

$2,000.00

Declined: Grant round oversubscribed Limited funding

$0.00

QR2021-203

Suburbs New Lynn Cricket Club Incorporated

Sport and recreation

Towards the rental costs to deliver Winter Indoor cricket competitions

$2,000.00

$200.00

QR2021-206

Auckland Climbing Youth Development Club

Sport and recreation

Towards venue hire in Glen Eden to deliver rock climbing competition

$2,000.00

Declined: Grant round oversubscribed Limited funding

$0.00

QR2021-208

Auckland Golf Incorporated

Sport and recreation

Towards the golf course hire and coaching fee to deliver a golf tournament at Titirangi Golf Range

$2,000.00

Declined: Grant round oversubscribed Limited funding

$0.00

QR2021-210

Lynnavon United Association Football Club

Sport and recreation

Towards the cost of a month's facility fees at Ken Maunder Park

$2,000.00

Declined: Grant round oversubscribed Limited funding

$0.00

QR2021-212

Ken Maunder Park Community Trust

Sport and recreation

Towards an artificial turf replacement in the indoor centre

$2,000.00

Declined: Grant round oversubscribed Limited funding

$0.00

QR2021-213

Auckland Curling Club Incorporated

Sport and recreation

Towards venue hire at Paradice Ice Skating to provide free Curling sport experience students and communities

$2,000.00

$200.00

QR2021-221

New Lynn Tennis Sports and Social Club Incorporated

Sport and recreation

Towards the purchase of tennis rackets and coaching fee between July and December 2020

$2,000.00

Declined: Grant round oversubscribed Limited funding

$0.00

QR2021-223

Auckland Paraplegic and Physically Disabled Association trading as Parafed Auckland

Sport and recreation

Towards website development for Parafed Auckland

$1,240.00

Declined: Grant round oversubscribed Limited funding

$0.00

QR2021-226

New Lynn Rugby League Football Club Incorporated

Sport and recreation

Towards the purchase of an oven for New Lynn Rugby League Football Club

$1,834.30

Declined: Grant round oversubscribed Limited funding

$0.00

QR2021-227

The Auckland Table Tennis Association Incorporated

Sport and recreation

Towards affiliation fee and wages for coaching in schools

$2,000.00

Declined: Grant round oversubscribed Limited funding

$0.00

QR2021-230

Netball Waitakere Incorporated

Sport and recreation

Towards court line-markings at a refurbished stadium floor

$2,000.00

Declined: Grant round oversubscribed Limited funding

$0.00

QR2021-232

Auckland Hockey Association Incorporated

Sport and recreation

Towards turf hire at Avondale College hockey turf between July and November 2020

$2,000.00

Declined: Grant round oversubscribed Limited funding

$0.00

Total

 

 

 

$53,153.81

 $3,900.00

 

 

CARRIED

 

 

16

Arts Community and Events venue partners interim service approach

 

Resolution number WH/2020/64

MOVED by Chairperson K Thomas, seconded by Member J Rose:  

That the Whau Local Board:

a)      approve interim payments be made to:

i.    Te Toi Uku for $19,478 plus Consumer Price Index adjustment from the Asset Based Services Budget

b)      note the proposed interim payments to:

i.        Green Bay Community House for $10,070 plus Consumer Price Index adjustment from the Asset Based Services Budget

ii.       Blockhouse Bay Community Centre for $12,947 plus Consumer Price Index adjustment from the Asset Based Services Budget

iii.      Kelston Community Hub for $10,070 plus Consumer Price Index adjustment from the Asset Based Services Budget.

 

CARRIED

 

 

17

Addition to the 2019-2022 Whau Local Board meeting schedule

 

Resolution number WH/2020/65

MOVED by Chairperson K Thomas, seconded by Member C Farmer:  

That the Whau Local Board:

a)      approve the addition of a meeting at 11am on Wednesday 8 July 2020 to the 2019-2022 Whau Local Board meeting schedule to accommodate the Emergency Budget 2020/2021 timeframes.

 

CARRIED

 

18

Whau Local Board recess weeks

 

Resolution number WH/2020/66

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      rescind part (e) of Resolution WH/2019/162

b)      agree to hold a minimum of two recess weeks per year for the remainder of the 2019-2022 electoral term with dates to be agreed informally by members.

 

CARRIED

 

19

Whau Local Board Workshop Records

 

Resolution number WH/2020/67

MOVED by Chairperson K Thomas, seconded by Member C Farmer:  

That the Whau Local Board:

a)      confirm the records of the workshops held on 20 May and 3 June 2020.

 

CARRIED

 

20

Governance Forward Work Calendar

 

Resolution number WH/2020/68

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)   receive the governance forward work calendar for June/July 2020.

 

CARRIED

 

21        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

7.45pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................