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Waitākere
Ranges Local Board
18 June 2020
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Note: Pursuant to Resolution WTK/2020/16 of the
Waitākere Ranges Local Board, the Standing Orders of the Waitākere
Ranges Local Board have been updated to allow a person other than a member of
the local board to participate in a meeting by means of audio link or
audio-visual link if the person is otherwise approved to participate in
accordance with Standing Orders Sections 6 and 7.
1 Welcome
Chairperson G Presland opened the meeting and welcomed
those present.
2 Apologies
3 Declaration
of Interest
Members were
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
Specifically,
members were asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
The following are declared interests of
the Waitākere Ranges Local Board:
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Board Member
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Organisation/Position
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Mark Allen
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-
Community
Waitākere – Executive Officer
- Bethells Valley Fire – Senior
Fire Fighter
- Waitākere Licensing Trust –
Trustee
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Michelle Clayton
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-
Glen Eden
Community House – Treasurer
- Glen Eden Residents’ Association
– Treasurer
- Waitākere Community Organisation
Grants Scheme (COGS) – Committee Member
- The Personal Advocacy and Safeguarding
Adults Trust – Trustee
- Glen Eden Returned Services
Association (RSA) – Member
- Glen Eden Railway Trust – Member
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Sandra Coney
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Waitematā
District Health Board – Elected Member
- Women’s Health Action Trust
– Patron
- New Zealand Society of Genealogists
– Member
- New Zealand Military Defence Society
– Member
- Cartwright Collective – Member
- Community Waitākere –
family member has contract
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Greg Presland
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- Whau Coastal Walkway Environmental
Trust – Trustee
- Combined Youth Services Trust – Trustee
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Glen Eden Bid
– Member
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Titirangi
Ratepayers and Residents Association – Member
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Waitākere
Ranges Protection Society - Member
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Titirangi RSA - Member
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Maungakiekie Golf
Club – Member
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Saffron Toms
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Titirangi
Community House – Secretary
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Ken Turner
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Nil
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Member appointments
Board members are appointed to the
following external community groups and organisations for the 2019-2022
triennium. In these appointments board members represent Auckland Council:
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External community group or organisation
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Lead
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Alternate
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Aircraft Noise Community Consultative Group
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Mark Allen
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Saffron Toms
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Ark in the Park
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Mark Allen
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Sandra Coney
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Friends of Arataki and Waitākere Regional
Parkland Incorporated
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Michelle Clayton
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Sandra Coney
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Glen Eden Business Improvement District (Glen Eden
Business Association)
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Michelle Clayton
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Greg Presland
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Glen Eden Playhouse Theatre Trust
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Ken Turner
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Mark Allen
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Te Uru Waitākere Contemporary Gallery
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Mark Allen
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Saffron Toms and Sandra Coney
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The Rural Advisory Panel
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Ken Turner
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Saffron Toms
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4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
The Board
acknowledged that Gayle Marshall received the Queen’s Service Medal (QSM)
for services to the community, and Lisa Woolley was appointed an Officer of the
New Zealand Order of Merit (ONZM) for services to community and governance, in
the Queen’s Birthday Honours 2020.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public
Forum
10 Extraordinary
Business
There was no
consideration of extraordinary business.
Note: The Chairperson accorded
precedence to Item 21 – Arts, Community and Events Venue Partners Interim
Funding at this time.
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21
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Arts, Community and Events Venue Partners Interim
Funding
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Kat Tierney, Senior Project Lead, was
in attendance to speak to this item.
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Resolution number WTK/2020/49
MOVED by Chairperson G Presland, seconded by Member M
Allen:
That
the Waitākere Ranges Local Board:
a)
approve
interim payments be made to:
i)
McCahon House for
$5,540 plus Consumer Price Index (CPI)
ii)
Te Uru for $164,489
plus CPI
iii)
Upstairs Art
Gallery for $12,397 plus CPI
iv)
West Coast Gallery
for $3,836 plus CPI
v)
Playhouse Theatre
for $4,630 plus CPI
b)
note
the proposed interim payments to:
i)
Glen Eden Community
House for $10,280 plus CPI
ii)
Titirangi Community
House for $10,070 plus CPI
iii)
Hoani Waititi Marae
for $17,262 plus CPI.
CARRIED
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12
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Draft Waitākere Ranges Local Board Plan
2020
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Wendy Kjestrup, Acting Relationship
Manager, and Shreya Rao, Engagement Advisor, were in attendance to speak to
this item.
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Resolution
number WTK/2020/50
MOVED by Chairperson G Presland, seconded by Deputy
Chairperson S Toms:
That the
Waitākere Ranges Local Board:
a) approve
the draft Waitākere Ranges Local Board Plan 2020 for public consultation
using the special consultative procedure as outlined in Attachment A of the
agenda report, subject to deletion of “What You Told Us” boxed
quotes.
b) delegate
authority to the Chairperson G Presland and Deputy Chairperson S Toms of the
Waitākere Ranges Local Board to approve final changes to the draft
Waitākere Ranges Local Board Plan 2020.
c) note
the Waitākere Ranges Local Board Plan Engagement Plan as outlined in
Attachment B, and that further organisations and groups will also be
consulted.
d) delegate
authority to Chairperson G Presland and Deputy Chairperson S Toms to approve
the types of engagement events to take place, the number of events and the
dates of the engagement events.
e) delegate
to the following elected members and staff the power and responsibility to
hear from the public through ‘spoken’ (or New Zealand sign
language) interaction, at the council’s public engagement events,
during the consultation period for the local board plan:
i)
local board members and
Chairperson
ii)
General Manager Local Board
Services, Local Board Relationship Manager, Local Board Senior Advisor, Local
Board Advisor, Local Board Engagement Advisor, Local Board Democracy Advisor
iii) any additional staff approved by the General Manager
Local Board Services or the Group Chief Financial Officer.
f) approve to hold an extraordinary meeting of the local
board, if required, at a suitable date and time during the weeks of 26
October to 13 November 2020 to adopt the Waitākere Ranges Local Board
Plan 2020.
CARRIED
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Attachments
a 18 June 2020, Waitākere Ranges Local Board: Item 12
- Draft Local Board Plan 2020
b 18 June 2020, Waitākere Ranges Local Board: Item 12
- Draft Local Board Plan, Engagement Plan 2020
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13
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Waitākere Ranges Grants Quick Response,
Round Two 2019/2020 grant allocations
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Deputy Chairperson S Toms declared an
interest in the following grant and took no part in discussion or voting on
it: QR2019-215 – Titirangi Community House.
Member M Clayton declared an interest
in the following grant and took no part in discussion or voting on it: QR2019-203 – Glen Eden Community Pātaka Project (under
the umbrella of Glen Eden Community House Committee).
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Resolution
number WTK/2020/51
MOVED by Chairperson G Presland, seconded by Member K
Turner:
That
the Waitākere Ranges Local
Board:
a) approve
the following Waitākere Ranges Quick Response, Round Two 2019/2020
grants:
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Application
ID
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Organisation
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Main focus
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Requesting
funding for
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Amount
requested
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Amount
Allocated
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QR2019-203
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Glen Eden
Community Pataka Project
under the umbrella of Glen Eden Community House Committee
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Community
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Towards
costs of petrol vouchers, Auckland City Council rubbish tags and cleaning
materials for the Glen Eden Community Pataka.
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$1,500.00
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$1,500.00
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QR2019-206
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Laingholm Primary School
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Environment
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Towards
costs of materials like sensory plants, oyster shells, handipegs and garden
edging wired timber for a pathway.
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$1,500.00
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$1,200.00
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QR2019-207
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Glen Eden Tennis Club
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Sport and
recreation
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Towards
costs of landline phone bill and electricity charges from July 2020 to June
2021
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$1,500.00
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$1,200.00
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QR2019-209
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Neuro Connection Foundation
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Community
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Towards
wages of a part-time employee.
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$1,500.00
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$450.00
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QR2019-211
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Waiatarua
Playcentre
under the umbrella of Te Whānau Tupu Ngātahi o Aotearoa
– Playcentre Aotearoa
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Community
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Towards
costs of trough, taps and plumbing for bathroom facility upgrade.
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$1,500.00
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$1,418.00
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QR2019-212
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Show Me Shorts Film Festival Trust
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Arts and
culture
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Towards
costs of printing posters and programming for the short film festival
organised at 'Lopdell House' in October.
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$1,500.00
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$750.00
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QR2019-213
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A.L. Ross & M.D.Hessey
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Environment
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Towards
costs of 54 hours of contractors labour for bait station installation,
maintenance and culling.
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$1,485.00
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$1,000.00
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QR2019-214
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KI O Rahi Tamaki Makaurau Incorporated
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Arts and
culture
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Towards
costs of a photographer`s fee, generator, whistles and food for the
'Ki o Rahi sport event'.
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$836.52
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$800.00
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Total
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$8,318.00
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b)
decline the
following applications received for Waitākere Ranges Quick Response,
Round Two 2019/2020:
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Application
ID
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Organisation
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Main focus
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Requesting
funding for
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Amount
requested
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Decline
reason
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QR2019-204
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Waitakere Golf Club Incorporated
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Sport and
recreation
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Towards
costs of two cash register machines.
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$1,400.00
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Declined
due to low alignment with the Board’s priorities
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QR2019-205
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Epilepsy Association of New Zealand Incorporated
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Community
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Towards
purchase of a vehicle.
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$1,000.00
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Declined
due to the grant round being oversubscribed.
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QR2019-208
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Socially Good Adventures Limited
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Environment
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Towards
costs of ten tickets in the programme.
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$1,500.00
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Declined
due to the grant round being oversubscribed.
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QR2019-210
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Royal Forest & Bird Protection Society of NZ
Incorporated - Waitakere Branch
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Environment
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Towards
costs of lure installation in A24 traps in autumn and spring seasons.
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$1,188.00
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Declined
due to the grant round being oversubscribed.
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QR2019-215
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Titirangi Community House
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Community
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Towards
the operational costs of the Titirangi Community House from June 2020 till
July 2020
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$1,500.00
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Declined.
Another budget used to address this application.
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QR2019-108
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Greenback
Limited
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Environment
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Towards
bait and accessories for a wasp control programme. Deferred application
from Quick Response Round One
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$974.00
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Declined
due to the grant round being oversubscribed.
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CARRIED
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14
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Addition to the Waitākere Ranges Local
Board 2019-2022 business meeting schedule
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Resolution
number WTK/2020/52
MOVED by Chairperson G Presland, seconded by Member M
Allen:
That
the Waitākere Ranges Local Board
approve:
a) approve
cancellation of the Monday, 6 July to Friday 10 July 2020 recess week.
b) approve
adding an extraordinary meeting to the meeting schedule for the 2019-2022
electoral term, for:
i) Thursday,
9 July 2020 at 4.00pm, to be held at the Waitākere Ranges Local Board
office, 39 Glenmall Place, Glen Eden, Auckland 0602.
CARRIED
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16
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Chair's Report - June 2020
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A copy of the tabled Chair’s
report has been placed on the official minutes and is available on the
Auckland Council website as a minutes attachment.
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The motion was put in parts.
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Resolution
number WTK/2020/54
MOVED
by Chairperson G Presland, seconded by Deputy Chairperson S Toms:
That the Waitākere
Ranges Local Board:
a)
receive
Chair Presland’s tabled report for June 2020.
b)
reconfirm
its commitment to Auckland Council being a living wage employer for both
staff and contractors that provide services to Auckland Council, and requests
this resolution be conveyed to the Mayor and Councillors.
CARRIED
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Resolution
number WTK/2020/55
MOVED by Member K Turner, seconded by Deputy
Chairperson S Toms:
That the Waitākere Ranges Local Board:
c)
suggest to the
Mayor and Councillors that a living wage increase be funded by the
recalibration of salary scales at the highest level of Auckland Council,
including Council Controlled Organisations.
CARRIED
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Attachments
a 18 June 2020, Waitākere Ranges Local
Board: Item 16 - Chair's Report - June 2020
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20 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
Note: Item 21 - Arts, Community and Events Venue
Partners Interim Funding, was considered prior to Item 12 - Draft
Waitākere Ranges Local Board Plan 2020.
5.37 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
