I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board will be held on:




Meeting Room:



Tuesday, 7 July 2020


Devonport-Takapuna Local Board Office, 1 The

Strand, Takapuna


Devonport-Takapuna Local Board










Aidan Bennett, QSM


Deputy Chairperson

George Wood, CNZM



Trish Deans



Ruth Jackson



Jan O'Connor, QSM



Toni van Tonder



(Quorum 3 members)




Rhiannon Foulstone-Guinness

Democracy Advisor


2 July 2020


Contact Telephone: 021 815 313

Email: rhiannon.guinness@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz





Devonport-Takapuna Local Board

07 July 2020



ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome/ Karakia                                                                                                          5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Local board input into the Emergency Budget 2020/2021 (Covering report)         7  

12        Consideration of Extraordinary Items 



1          Welcome/Karakia


Member Toni van Tonder will open the meeting with a karakia.


Whakataka te hau ki te uru                 Cease o winds from the west

Whakataka te hau ki te tonga             Cease o winds from the south

Kia mākinakina ki uta                          Bring calm breezes over the land

Kia mātaratara ki tai                            Bring calm breezes over the sea

E hī ake ana te atakura                      And let the red-tipped dawn come

He tio                                                   With a touch of frost

He huka                                              A sharpened air

He hau hū                                           And promise of a glorious day

Tīhei mauri ora!


2          Apologies


At the close of the agenda no apologies had been received.


3          Declaration of Interest


Members are reminded of the need to be vigilant to stand aside from decision making

when a conflict arises between their role as a member and any private or other external

interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected

members to fully acquaint themselves with, and strictly adhere to, the provisions of

Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of



i.              A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

ii.             A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.


The Office of the Auditor General has produced guidelines to help elected members

understand the requirements of the Local Authority (Member’s Interest) Act 1968. The

guidelines discuss both types of conflicts in more detail and provide elected members with

practical examples and advice around when they may (or may not) have a conflict of


Copies of both the Auckland Council Code of Conduct for Elected Members and the Office

of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code.


4          Confirmation of Minutes


That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 23 June 2020 as true and correct.



5          Leave of Absence


At the close of the agenda no requests for leave of absence had been received.


6          Acknowledgements


At the close of the agenda no requests for acknowledgements had been received.


7          Petitions


At the close of the agenda no requests to present petitions had been received.


8          Deputations


Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.


At the close of the agenda no requests for deputations had been received.


9          Public Forum


A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.


At the close of the agenda no requests for public forum had been received.


10        Extraordinary Business


Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“An item that is not on the agenda for a meeting may be dealt with at that meeting if-


(a)        The local authority by resolution so decides; and


(b)        The presiding member explains at the meeting, at a time when it is open to the public,-


(i)         The reason why the item is not on the agenda; and


(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”


Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“Where an item is not on the agenda for a meeting,-


(a)        That item may be discussed at that meeting if-


(i)         That item is a minor matter relating to the general business of the local authority; and


(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but


(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Devonport-Takapuna Local Board

07 July 2020



Local board input into the Emergency Budget 2020/2021 (Covering report)

File No.: CP2020/08800




Te take mō te pūrongo

Purpose of the report

1.       This is a late covering report for the above item. The comprehensive agenda report was not available when the agenda went to print and will be provided prior to the 07 July 2020 Devonport-Takapuna Local Board meeting.

Ngā tūtohunga


The recommendations will be provided in the comprehensive agenda report.