Member Toni
van Tonder will open the meeting with a karakia.
Whakataka te
hau ki te uru Cease
o winds from the west
Whakataka te
hau ki te tonga Cease
o winds from the south
Kia mākinakina ki uta Bring
calm breezes over the land
Kia mātaratara ki tai Bring
calm breezes over the sea
E hī ake ana te atakura And
let the red-tipped dawn come
He tio With
a touch of frost
He huka A
sharpened air
He hau hū And
promise of a glorious day
Tīhei mauri ora!
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making
when a
conflict arises between their role as a member and any private or other
external
interest
they might have.
The Auckland
Council Code of Conduct for Elected Members (the Code) requires elected
members to
fully acquaint themselves with, and strictly adhere to, the provisions of
Auckland Council’s Conflicts of Interest
Policy. The policy covers two classes of conflict of
interest:
i.
A financial conflict of interest, which is one where a decision or act
of the local board could reasonably give rise to an expectation of financial
gain or loss to an elected member
ii.
A non-financial conflict interest, which does not have a direct personal
financial component. It may arise, for example, from a personal relationship,
or involvement with a non-profit organisation, or from conduct that indicates
prejudice or predetermination.
The Office
of the Auditor General has produced guidelines to help elected members
understand the requirements of the Local Authority
(Member’s Interest) Act 1968. The
guidelines
discuss both types of conflicts in more detail and provide elected members with
practical
examples and advice around when they may (or may not) have a conflict of
interest.
Copies of
both the Auckland Council Code of Conduct for Elected Members and the Office
of the
Auditor General guidelines are available for inspection by members upon
request.
Any questions
relating to the Code.
4 Confirmation
of Minutes
|
That the Devonport-Takapuna Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Tuesday, 23 June 2020 as true and correct.
|
5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Devonport-Takapuna Local Board. This means
that details relating to deputations can be included in the published agenda.
Total speaking time per deputation is ten minutes or as resolved by the
meeting.
At the close of the agenda no
requests for deputations had been received.
9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
