Devonport-Takapuna Local Board

OPEN MINUTES

Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Office, 1 The Strand, Takapuna on Tuesday, 21 July 2020 at 2.02pm.

present

Chairperson	Aidan Bennett, QSM
Deputy Chairperson	George Wood, CNZM
Members	Trish Deans	From 2.03pm
	Ruth Jackson
	Jan O'Connor, QSM	From 2.04pm
	Toni van Tonder

ABSENT

ALSO PRESENT

IN ATTENDANCE

Devonport-Takapuna Local Board 21 July 2020

1          Welcome

Member Toni van Tonder opened the meeting with a karakia.

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number DT/2020/93

MOVED by Chairperson A Bennett, seconded by Member T van Tonder:

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 7 July 2020, as true and correct.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

There were no deputations.

9          Public Forum

9.1	Friends of the Takapuna Library
	Friends of the Takapuna Library were not in attendnace. A document was tabled in support of this item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number DT/2020/94 MOVED by Chairperson A Bennett, seconded by Member T van Tonder: That the Devonport-Takapuna Local Board: a) receive the submission from the Friends of the Takapuna Library. CARRIED
	Attachments a     21 July 2020 - Item 9.1 Friends of the Takapuna Library - Submission

9.2	Devonport Library Associates
	Devonport Library Associates were not in attendnace. A document was tabled in support of this item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number DT/2020/95 MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: a) receive the submission from the Devonport Library Associates. CARRIED
	Attachments a     21 July 2020 - Item 9.2 Devonport Library Associates - Submission

9.3	Bill Rayner
	Mr Bill Rayner was in attendance to address the board in support of this item. A document was tabled. A copy has been placed on the official minutes and is avalibale on the Auckland Council website as a minutes attachment.
	Resolution number DT/2020/96 MOVED by Chairperson A Bennett, seconded by Member R Jackson: That the Devonport-Takapuna Local Board: a) receive the presentation from Bill Rayner and thank him for his attendnace. CARRIED
	Attachments a     21 July 2020 - Item 9.3 Bill Rayner - Speaking notes

10        Extraordinary Business

There was no extraordinary business.

Note:   Member G Wood left the meeting at 3.19pm and returned at 3.22pm

11

Takapuna Community Needs Assessment

Sophie Bell was in attendance to address the board in support of this item.

Resolution number DT/2020/97

MOVED by Member R Jackson, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

a) receive the Takapuna Community Needs Assessment (Attachment A)

A division was called for, voting on which was as follows:

For Chairperson A Bennett Member T Deans Member R Jackson Member J O'Connor Member T van Tonder Deputy Chairperson G Wood

Against

Abstained

The motion was declared carried by 6 votes to 0.

CARRIED

Resolution number DT/2020/98

MOVED by Member R Jackson, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

b) request a copy of the Community Facilities Network Action Plan 2019

c) note that the Takapuna Library, Takapuna Community Services Building, and Mary Thomas Centre are all service assets in the Devonport-Takapuna Local Board’s decision-making jurisdiction.

d) stipulate that all next steps, processes, and decision-making be led by the Devonport-Takapuna Local Board with assistance as required from other parts of the Council group.

e) recognise that the Takapuna Seniors Citizens Association have stated that they have equity in the Takapuna Community Services Building and ensure all matters pertaining to this are fully investigated and resolved prior to making any decisions regarding the future of this building.

A division was called for, voting on which was as follows:

For Chairperson A Bennett Member T Deans Member R Jackson Member J O'Connor Member T van Tonder Deputy Chairperson G Wood

Against

Abstained

The motion was declared carried by 6 votes to 0.

CARRIED

Note:   The meeting adjourned 3:55pm and reconvened at 4:02pm.

            All members were present.

12

Landowner approval - Takapuna Beach Waterbourne Event 2021

Michael Goudie, Sarah Jones, Vicky Jones, Brad Pivac and Mike Kelly were in attendance to address the board in support of this item.

Resolution number DT/2020/99

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:

That the Devonport-Takapuna Local Board:

a)      grant landowner approval to Squid Group Ltd to hold the Waterbourne 2021 event on that part of Takapuna Beach Reserve shown on Attachment A from 24 February to 24 March 2021 subject to any necessary consents being secured and all conditions being adhered to before entry to the site is taken.

b)      grant landowner approval to Squid Group Ltd to hold four ticketed events on the site shown on Attachment B on the following dates as part of Waterbourne 2021;

i. Music Night: Friday 5 March 2021

ii. Maori Cultural Activations: Wednesday 10 March 2021

iii. Large Music Night: Saturday 13 March 2021

iv. Music Night: Friday 19 March 2021

CARRIED

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:

That the Devonport-Takapuna Local Board:

c) grant landowner approval to Squid Group Ltd to enable an application for a Special Liquor Licence for the period 24 February - 24 March 2021 for the area shown on Attachment A to the agenda report and, upon lodgment of a Special Liquor Licence Application, request that the Alcohol Inspectorate consider;

i. that the licence hours extend from 12.00pm to 9pm for the duration of the period 24 February - 24 March 2021

ii. that the licence hours extend from 12.00pm to 9.45pm for the days on which the four ticketed events will be held as outlined in resolution b) above;

iii. that the liquor licence accommodate an increase in the site area, as shown on Attachment B to the agenda report to ensure appropriate approval and controls are in place on the four days specified for ticketed events as outlined in resolution b) above.

MOVED by Member R Jackson, seconded by Member T Deans:

Member R Jackson moved an amendment to the original recommendation c) and an additional d) as follows:

c) grant landowner approval to Squid Group Ltd to enable an application for a Special Liquor Licence for the four events listed in resolution b) above, extending from 12pm to 9.00pm on each of the four event days, noting that the 9pm finish time is in line with the current alcohol ban for this area of 9pm to 7am.

d) stipulate that noise-generating events be completed by 10pm

A division was called for, voting on which was as follows:

For Member T Deans Member R Jackson Member J O'Connor

Against Chairperson A Bennett Member T van Tonder Deputy Chairperson G Wood

Abstained

The motion was declared EQUAL.

The chair exercised their casting vote against so the motion was Lost.

Resolution number DT/2020/100

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:

The Chairperson put the substantive motion.

That the Devonport-Takapuna Local Board:

a) grant landowner approval to Squid Group Ltd to hold the Waterbourne 2021 event on that part of Takapuna Beach Reserve shown on Attachment A from 24 February to 24 March 2021 subject to any necessary consents being secured and all conditions being adhered to before entry to the site is taken.

b)      grant landowner approval to Squid Group Ltd to hold four ticketed events on the site shown on Attachment B on the following dates as part of Waterbourne 2021;

i. Music Night: Friday 5 March 2021

ii. Maori Cultural Activations: Wednesday 10 March 2021

iii. Large Music Night: Saturday 13 March 2021

iv. Music Night: Friday 19 March 2021

c) grant landowner approval to Squid Group Ltd to enable an application for a Special Liquor Licence for the period 24 February - 24 March 2021 for the area shown on Attachment A to the agenda report and, upon lodgment of a Special Liquor Licence Application, request that the Alcohol Inspectorate consider;

i. that the licence hours extend from 12.00pm to 9pm for the duration of the period 24 February - 24 March 2021;

ii. that the licence hours extend from 12.00pm to 9.45pm for the days on which the four ticketed events will be held as outlined in resolution b) above;

iii. that the liquor licence accommodate an increase in the site area, as shown on Attachment B to the agenda report to ensure appropriate approval and controls are in place on the four days specified for ticketed events as outlined in resolution b) above.

The substantive motion was declared.

CARRIED

Note:   Members J O’Connor, R Jackson and T Deans requested their dissenting

            votes against resolution c) be recorded.

13	Auckland Transport Monthly Update - July 2020
	Resolution number DT/2020/101 MOVED by Chairperson A Bennett, seconded by Member T van Tonder: That the Devonport-Takapuna Local Board: a)      receive the Auckland Transport July 2020 monthly update report and thank Marilyn Nicholls for her presentation and attendance. CARRIED

14

Statement of proposal to amend the Alcohol Control Bylaw

Resolution number DT/2020/102 MOVED by Deputy Chairperson G Wood, seconded by Chairperson A Bennett: That the Devonport-Takapuna Local Board: a) support the draft statement of proposal in Attachment A of this agenda report to amend the Auckland Council Alcohol Control Bylaw 2014 for public consultation. b) receive the letter from the Regulatory committee to the Minister of Local Government c) note that temporary alcohol ban areas are being set up around four named parks in the Auckland Council area under section 147 of the Local Government Act 2002 d) request that officers of Auckland Council give requests for liquor bans, in other parts of Auckland, similar positive support in a way that will also enable communities to see their requests for liquor bans satisfied. CARRIED

15	Reallocation of unspent funds granted to The Operating Theatre Trust-Tim Bray Theatre Company
	Resolution number DT/2020/103 MOVED by Chairperson A Bennett, seconded by Member T van Tonder: That the Devonport-Takapuna Local Board: a)      approve the reallocation of the $5,000, granted to The Operating Theatre Trust-Tim Bray Theatre Company towards the venue hire of the Pumphouse Theatre for the September production of Greedy Cat (LG2002-213 resolution DT/2020/63).  CARRIED

16	Adoption of the Devonport-Takapuna Local Board Agreement 2020/2021
	A document was tabled.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number DT/2020/104 MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: a)      adopt a Local Board Agreement 2020/2021, tabled at the meeting, (Attachment A). b)      adopt a local fees and charges schedule for 2020/2021, (Attachment B). c) delegate authority to the chair Aidan Bennett and member Ruth Jackson to make any final minor changes to the Local Board Agreement 2020/2021 provided that they do not alter the meaning or intent of the plan. d)      note: i. that Local Board Agreement 2020/2021 local activity budgets will be updated to reflect final budget decisions made by the Governing Body on 16 July 2020. ii. that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2020/2021 on 30 July 2020. CARRIED
	Attachments a     21 July 2020 - Item 15: Adoption of the Devonport-Takapuna Local Board Agreement 2020/2021 - Local Board Agreement

17	Chairpersons' Report
	There was no Chairpersons’ Report

18	Elected Members' Reports
	A document was tabled.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number DT/2020/105 MOVED by Chairperson A Bennett, seconded by Member R Jackson: That the Devonport-Takapuna Local Board: a) receive and thank Member T Deans for her written report. b) receive and thank members for their verbal reports. CARRIED
	Attachments a     21 July 2020 - Item 18: Elected Members' Reports - Member T Deans Report July 2020

19	Ward Councillors Update
	There was no Ward Councillors Update.

20	Devonport-Takapuna Local Board - Record of Workshops June 2020
	Resolution number DT/2020/106 MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: a)      receive the records of the workshops held in June 2020 CARRIED

21	Governance Forward Work Calendar
	Resolution number DT/2020/107 MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: a)      note the Devonport-Takapuna Local Board governance forward work calendar for July 2020 as set out in Attachment A of this agenda report. CARRIED

22        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

5.25 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................